seriesNo,seriesEntityName,seriesTitle,seriesDateRange,seriesArrangement,seriesDescription,seriesTotRetentDesc,seriesPrimaryClassCode,seriesExtentDesc 35,Salt Lake City (Utah). Department of Finance,Travel documentation,1982-,Alphabetical by employee name.,"This is documentation for travel for city business by city employees/executives. This documentation includes travel authorization form and a log of travel which provides name of employee; department; division; departure and return dates; cost center; object code; whether budgeted or not; destination and purpose of travel; itemized list of estimated expenses with total amount; whether paid directly or paid to employee; itemized list of actual expenses with total amount; amount; and employee acknowledgment with signatures of approval of department head\, Finance Department\, Chief Administrative Officer\, and checking authorization.",Retain for 3 year(s),Public, 45,Department of Health and Human Services. Healthcare Administration. Division of Integrated Healthcare.,Provider and client services drug code report,1981-,Alphanumerical.,"These records document payments made to state employees and agencies for the purpose of reimbursing travel\, transportation\, equipment\, service\, training\, and other reimbursable costs. Records include correspondence\, forms\, travel reservations\, travel authorizations\, per diem vouchers\, transportation requests\, hotel reservations\, invoices\, itemized expenses\, and other supporting records used to validate reimbursable expenses.",Retain for 3 year(s),Public, 53,Salt Lake City (Utah). City Treasurer,Issued licenses reports,1908.,Chronological.,"This single volume contains two reports on licenses issued to persons doing business in Salt Lake City. The first is the treasurer's daily statement on license collections. It contains the date; treasurer's number; assessor's number (book\, page\, and time); name of payee; type of license; expiration date of previous license; new license (begins\, expires\, amount\, and number); and signature of city treasurer. The second is the city recorder's monthly statement of licenses issued. It contains the type of license (merchant\, miscellaneous\, wholesale liquor; druggist liquor; and retail liquor); license number; treasurer's number; assessor's number (book\, page\, and time); name\, type of license; period to and from; remarks; and signature of recorder.",,Public, 21,Salt Lake City (Utah). Department of Finance,Cancelled checks,1976-,Numerical by check number.,"These are all cancelled checks (including grant funds) issued for payroll or vouchers for city corporation and city library. These checks include name of bank\, check number\, date\, payee name and address\, check amount\, account number\, vendor number\, and sequence number.",Retain for 9 year(s),Public, 38,Salt Lake City (Utah). Department of Finance,Detail fund transaction register,1983-,Chronological.,"This is a computer printout listing every transaction by fund\, such as gas receipts\, expenditures\, purchase orders\, checks and journal entries. This printout includes fund number\, general ledger account number\, appropriation number\, object code\, agency cost center\, project\, contract\, effective date\, transaction code\, document number\, submitting unit\, batch number\, posting date\, amount\, description (if applicable)\, and period ending date.",Retain for 15 year(s),Public, 9,Mapleton (Utah),Council minutes,i 1912-,Chronological.,Proceedings of the city council.,Retain permanently,Public,4 microfilm reels 69,Salt Lake City (Utah). Department of Finance,Open accounts payable,1984-,Chronological.,"This is a daily computer printout showing all unpaid accounts payable by fund and department. This printout includes document number\, payment status\, vendor name and number\, invoice due date\, amount payable\, encumbrances at end of period\, current encumbrances\, period ending date\, and run date.",Retain for 2 year(s),Public, 87,Salt Lake City (Utah). Department of Finance,Garnishments,1981-,Alphabetical by name,"These are copies of writs of garnishments filed in circuit court against a city employees' wages. This is not a city generated record\, but it is maintained to verify reason for garnishment of wages.",Retain for 1 year(s),, 73,Salt Lake City (Utah). Department of Finance,Corrected Treasurer's report,1984-,Chronological.,This is a daily computer printout showing that errors have been corrected. Totals are compared against cashier's work for accuracy.,Retain for 2 year(s),Public, 142,Attorney General's Office,Slip laws,1935.,Alphanumerical.,Copies of drafts of proposed legislation with notations and re-writes.,,Public, 64,Attorney General's Office,Case files,1898-,Alphanumerical,"These records document cases handled by the Attorney General's Office beginning early in the agency's history. Examples of the cases range from actions taken on business such as Mountain Fuel\, Utah Gas Service\, Utah Power and Light Company\, San Miguel Power\, American-Hughes Airwest\, American Air\, Western Air\, and Ernest H. Dean.",Permanent. Retain for 10 year(s) after case is closed,Public, 129,Attorney General's Office,Polygamy investigation case files,1954-1969.,Alphabetical by group name or individual surname.,"Case files on individuals and religious organizations practicing polygamy. Files contain letters from Attorney General office investigators\, US congressmen\, state\, federal and local agencies\, and occasionally those under investigation; investigative notes on individuals and religious orders believed to be practicing polygamy; copies of birth certificates\, motor vehicle records\, and court papers for individuals. The series also contains similar records plus photographs\, newspaper clippings and court records for those indicted for cohabitation.",,Private, 143,Attorney General's Office,Harvey H. Cluff photograph,1921-1929.,Alphanumerical.,"Framed black and white photograph of Harvey H. Cluff\, Attorney General.",,Public, 157,Attorney General's Office,Clyde Pearce's justice division records,1975-1976.,Alphanumerical.,Records created during the time Clyde Pearce was attorney general for the state.,,Public, 191,Governor (1933-1941 : Blood),Relief programs,1933-1940.,Alphabetical by subject thereunder chronological. Subjects are further broken down alphabetically within the chronological arrangement.,"This series contains reports\, correspondence\, project descriptions\, and other various forms of records pertaining to federal and state programs instituted to relieve the effects of the Depression. Many of the federal programs devised to aid the poor were carried out at the state level as this series exhibits. The series\, in its entirety\, discloses the governmental methods used to try and ease the hardships of the Depression. It contains information on multiple projects (e.g. buildings\, dams\, roads\, etc.) around the state. These projects were used to generate income and work for the Utah citizens suffering from financial loss. The Depression left lasting mental and physical changes to the United States; some of the programs created during that time are still in existence today.",,Public,4.00 cubic feet 8 microfilm reels 200,Governor (1957-1965 : Clyde),Upper Colorado River project case files,1957-1964.,Numerical by document stamp number.,"This series contains records concerning the Upper Colorado River Project including: correspondence\, maps\, photographs\, planning documents\, etc.",,Public,6.65 cubic feet 17 microfilm reels 162,Attorney General's Office,Supreme court hearings case files,1976-1977.,Alphanumerical by case number.,Misc. files from Davis and Hale on court cases which went before the supreme court or US district court. Most seem to involve the Public Service Commission or the State Tax Commission although LDS business college etc. also are present.,,Public, 187,Governor (1933-1941 : Blood),Employment application correspondence,1932-1940.,none.,"This series contains correspondence from Utah citizens inquiring about state and federal governmental positions. It contains vitae\, letters asking for appointment and letters of recommendation. The series does not contain literal employment applications. Letters contain past employment information\, education\, religious involvement and the pursued position. Some of the letters pleadingly ask for employment of any kind to relieve the destitution of the author and family. Typically there is a response from Governor Blood for each letter.",,Public,4.00 cubic feet 5 microfilm reels 196,Governor (1957-1965 : Clyde),Proclamations,i 1963-1964.,Alphanumerical.,"This series contains proclamations that were accepted by Governor Clyde. Proclamations often expressed the Governor's inclination to honor specific aspects of Utah's economy\, culture\, or resources.",,Public,1 microfilm reel 204,Governor (1925-1933 : Dern),Correspondence,i 1924-1932.,Alphanumerical.,"Correspondence of Governor Dern and his personal staff\, with state agencies\, federal officials\, governors\, the public and friends and family\, regarding those activities that the governor handled directly.",,Public,18.75 cubic feet 49 microfilm reels 207,Governor (1925-1933 : Dern),"Conference, commission, and committee reports",1925-1931.,Chronological.,"This series includes records from the Governors Reorganization Committee (1925-1926)\, Public Land State Minutes (1929)\, the Utah Flood Commission (1930)\, and the White House Conference on Child Health & Protection (1931).",,Public,1.75 cubic feet 5 microfilm reels 235,Governor (1896-1905 : Wells),Correspondence,1895-1904.,Chronological.,"The major political and social issues faced by the Governor during his nine years in office are examined in this correspondence. Included are letters from private citizens requesting favors and expressing opinions; there is correspondence with members of the legislature\, officers of executive departments\, and managers of state institutions about topics related to their respective duties. Also included is correspondence with national officials and officials from other states. Correspondence may have attachments.",,Public,5.35 cubic feet 21 microfilm reels 258,Attorney General's Office,State building project bid applications,1960-1969.,Alphanumerical.,Case files documenting the construction of new buildings and the renovation of rented buildings for state use.,,Public, 271,Attorney General's Office,PUMO case files,1964-1965.,alphanumerical,,,, 290,Attorney General's Office. Civil Department. Tax and Financial Services Division,Tax Division case files,1975-,Alphabetical by case name or designation.,"These files document cases litigated by the Tax and Business Regulation Division of the Attorney General's Office. Information includes correspondence\, assigned attorney\, attorney work product\, and affidavits.",Retain for 15 year(s) after case is closed,Protected, 309,Lieutenant Governor,Correspondence sent,1870-1889.,Alphanumerical.,,,Public, 288,Attorney General's Office,Liquor Control Commission's administrative records,1975-1976.,Alphanumerical.,These records contain one year's documentation of the Liquor Control Commission's administration.,,Public, 335,Lieutenant Governor,Railroad contract sales record books,i 1910-1967.,Chronological.,"Under 1905 legislation\, delivery of railroad or street car equipment or rolling stock could take place immediately or over time\, but title to the property would not pass to the purchaser until the price was paid in full. Until then\, the seller retained a lien on the property. A contract stipulating the details was to be filed in the office of the secretary of state\, in a book of records kept for that purpose; these are those books. On payment in full\, a written declaration by the vendor and purchaser (also known as lessor or bailor) was also recorded. The law remained in effect until December 31\, 1965\, when it was replaced under the Uniform Commercial Code\, but transactions begun before that date could be completed under the old act.Most of the vendors\, trustees\, and railroads were not headquartered in Utah\, but the railroad filed in any state where it did business or was likely to use the equipment. Articles of agreement give specifications on the equipment to be delivered\, often in great detail as to workmanship\, dimensions\, brake type\, cab equipment\, whistles\, etc. The placement of the owner's or vendor's name on the car as required is also specified. Payment of taxes\, replacement costs\, insurance\, and default procedures are also detailed as are method and amount of payment. If a trustee\, usually a bank or loan company\, rather than a vendor were to hold title and collect payments by means of purchasing the equipment from the vendor and then leasing it tothe railroad\, copies of the assignment contract and lease agreements would be recorded. Contractual changes over time are recorded in full as is the final bill of sale and title release. Documents are signed by the appropriate company officials and corporate lawyers.",,Public,9 microfilm reels 348,Lieutenant Governor,Criminal extradition records,i 1881-,Chronological.,Extradition records contain requisitions submitted by governors of Utah to governors of other states for the extradition of suspected criminals back to Utah. The series also contains requisitons submitted by governors of other states to governors of Utah for the extradition of suspected criminals who fled to Utah from other states.,Permanent. Retain until administrative need ends,Public,21 microfilm reels 355,Lieutenant Governor,Official bonds registers,"i 1892, 1896-1949.",chronological.,"Bonds for elected/appointed officials are recorded in five bound volumes. A single bond dated June 27\, 1892\, is recorded in a register labeled ""Additional Bond Record of Territorial Treasurer"". Volume 1 covers 1896-1916\, volume 2 spans 1916-1931\, volume 3 includes 1927-1946\, and volume 4 covers 1946-1949.",,Public, 367,Lieutenant Governor,State agencies annual financial reports,1927-1967.,Alphanumerical,,,Public, 379,Lieutenant Governor,Fire insurance companies certificate record book,i 1884-1888.,Chronological.,"This record book contains copies of certificates authorizing fire insurance companies or agents to do business in Utah. In order to transact business\, the agent was to file a statement with the Territorial Secretary showing company name\, amount of capital\, assets and liabilities\, agent name\, receipts and expenditures\, etc. Possessing sufficient paid-up capital was mandatory. The statement had to be renewed annually. Following the filing of such a statement\, the Secretary issued the company or agent a certificate of authority to transact business. Each certificate consists of a preprinted form stating that a statement had been filed\, that the company appeared possessed of sufficient paid-up capital\, and that therefore it was authorizedto do business in the territory. Blanks are provided for the name of the agent\, the insurance company name\, and the date and signature of the Territorial Secretary.",,Public,1 microfilm reel 371,Springville (Utah),Cemetery deed records,1895-1932.,Numerical by deed number and chronological by issuing date.,"This single book documents the sale of cemetery lots. It contains the city's copy of actual deeds issued to owners of cemetery lots in the city cemetery. They are used to keep an accurate record of plot ownership and whether they have perpetual care. They include: deed number\, date issued\, name of owner\, amount of ground purchased\, description of plot purchased\, amount paid\, and receipt number. In 1932\, the city changed its method of selling cemetery plots and ceased issuing cemetery deeds.",,Public,1 microfilm reel 384,Lieutenant Governor,Private companies incorporation record books,1884-1919.,Chronological.,"Incorporation record books include copies of certificates issued to businesses by the Secretary of State when the clerk certified that all documents were properly filed. Includes business name\, date and name of court or county where business files agreement and oaths\, and signed and dated statement that the Secretary received copies of the article of agreement.",,Public,6 microfilm reels 397,Lieutenant Governor,Pardons,1885-1893.,Alphanumerical.,"These are pardons\, including citizenship pardons.",,Public, 428,Legislature. Senate,Working bills,i 1896-,Chronological by legislative session; thereunder alphanumeric by bill type and number.,"This series documents the legislative process in the Senate. The series contains the working copies of Senate bills\, claims (through 1925)\, petitions (until 1927)\, memorials\, fiscal reports of state agencies (1897 only)\, and resolutions. The working copy includes the bill as introduced\, any amendments made to it\, and by the latter half of the 20th century\, a copy of the final text for passed bills. The bill's progress through committees and votes is logged on the backing. The final\, signed version of the bill is filed in the Lieutenant Governor's office (cf series 4076); However a few appear here in those cases where the bill was vetoed by the Governor\, returned to the Legislature while still in session\, and the Legislature failed to override the veto. Bill\, in the broad sense\, refers to bills\, resolutions\, memorials\, etc. In the narrow sense they are those documents a member of the Legislature desires to have made into a Utah law. Claims to the state were for money due an individualor group. Memorials are pleadings for federal action\, usually to the U._S._Congress. Resolutions are position statements which do not have the weight of law. Petitions were initiated by citizens desiring the introduction of particular legislation.",Permanent. Retain until final action,Public,123.0 cubic feet 284 microfilm reels 555,Department of Agriculture and Food. Division of Animal Industry,Tuberculosis testing reports,1950-1958.,Chronological.,"This series contains two volumes with information pertaining to tuberculin and mallein tests. The volumes contain dates\, names\, addresses\, horses\, sheep\, dairy cows\, bulls\, range cattle\, dogs\, and inspectors.",,Public, 520,Office of the State Auditor,Tax stamps and notes,1959-1980.,Type.,"These tax stamps are a sampling and include oleo stamps ($.05\, $.10)\, cigarette stamps ($.01\, $.015\, $.02\, $.04\, 2 2/5 cent)\, and non-revenue carton stamps. Also present are redeemed coupons from tax bonds and redeemed tax anticipation notes. Tax on oleo and cigarette sales were paid by affixing tax stamps sold to the vendor by the tax commission. Tax anticipation notes and bonds reflect debts by the state. Bond coupons were redeemed by investors for payment.",,Public,0.35 cubic foot 549,Department of Agriculture and Food. Division of Animal Industry,Livestock diseases statistical reports,1956-,Alphanumerical.,These are year end reports about the occurrence of livestock disease in Utah.,Permanent. Retain for 8 year(s),Public, 579,Department of Agriculture. Office of the State Veterinarian,Correspondence,1954-1967.,Alphanumerical.,This correspondence from the office of the State Veterinarian.,,Public, 542,Crops and Pest Commission,Minute book,1917-1921.,Alphanumerical.,"These two books contain executive correspondence and minutes. Included are authorization given to deputies to inspect crops in various cities\, state fair layout and photos\, regulations and biennial reports.",,, 564,Horticulture Commission,Biennial reports,1896-1916.,Chronological,"This series contains reports of activities from the previous two years with information pertaining to appropriations\, agency activities\, fruit production\, infested fruit\, quarantines\, recommended changes in the law\, licensed nurseries\, and conferences. Also included is aperture copy of Bulletin #1 revised\, 1913.",,Public,2 microfilm reels 580,Department of Agriculture and Food,Animal control permit receipts,1967-,Alphanumerical.,Receipts for hides from predator animal control hunt.,Retain for 2 year(s),Public, 597,Recorder of Marks and Brands,Brand registers,i 1849-1921.,Chronological.,"Brand registers contain a record of marks (tattoos or cuts on the ear) and brands (burn scars on the hide) used by livestock owners to identify their stock. Owners were required to apply for the brand or mark with the county clerk. Each brand was then registered with the State Recorder of Marks and Brands\, which later became the Livestock Board. Marks and brands are recorded separately within each register. Entries record applicant and place of residence\, illustration of brand or description of where symbol appeared on the animal\, date of registration\, and line number.",,Public,8.00 cubic feet 8 microfilm reels 607,Department of Commerce,Trade commission annual reports,1952-1953.,Alphanumerical,Annual reports of Trade Commission.,,Public, 616,Trade Commission,Fair trade contract case files,1937-1954.,Numerical or chronological by year(s) thereunder alphabetical by company name.,"The Utah Fair Trade Act of 1937 gives trade-mark owners\, producers and distributors the legal right to establish minimum resale prices on their products. Contracts between manufacturers/producers and distributors are filed with the Trade Commission of Utah along with minimum prices established on commodities sold under said agreement. These are schedules showing minimum prices\, some original or modified contracts\, and related correspondence.",,Public,16 microfilm reels 666,Department of Commerce. Division of Securities and Real Estate,Administrative records,1940- c.1990.,Alphanumerical.,"Records created by agency administration to document the research\, creation and application of agency programs\, policies and procedures. May include correspondence\, policy and program case files\, and executive files documenting leadership roles and decision making processes.",,Public, 668,Lieutenant Governor,Laws of Utah subject pamphlets,1913-,"Chronological, thereunder alphabetical by topic.","These are pamphlets created by republishing appropriate titles of the Utah Code which pertain to particular topics\, such as corporations\, mining\, elections\, notaries\, abstracts of title\, etc.",Retain until completion of publication or report,Public, 691,Murray City School District (Utah),Receipt register report,1978-,Numerical by receipt number.,"This is a monthly computer report of all cash receipts issued by the district. It includes receipt number\, date of receipt\, account number\, description of account\, source of funds\, amount of receipt\, and totals.",Retain for 3 year(s),Private, 665,Department of Commerce. Division of Securities and Real Estate,Correspondence,1946-1965.,Alphanumerical.,"Business-related correspondence which provide unique information about agency functions\, policies\, procedures\, or programs. These records document material discussions and decisions made regarding all agency interests\, and may originate on paper\, electronic mail\, or other media. This correspondence is filed separately from program case files\, and project files.",,Public, 689,Murray City School District (Utah),Transaction summary report by program,1978-,"Chronological, thereunder numerical by code.","This monthly computer report lists all district financial transactions. It provides year-to-date detail information for all individual postings for the general ledger. It includes date\, item description\, transaction type\, posting date\, purchase order or receipt number\, check number\, encumbrance\, debit or credit\, account balance\, and vendor.",Retain for 10 year(s),Private, 702,Murray City School District (Utah),Void check register,1980-,Numerical by vendor number.,"This is a monthly computer report of voided accounts payable checks. It is used for verification purposes. The report includes vendor number\, check number\, date\, name\, regular hours\, regular amount\, overtime hours\, overpayment\, location code\, and gross pay.",Retain for 3 year(s),Private, 767,District Court (First District : Cache County),Probate record books,i 1876-1906.,Chronological by date of document filing.,"This series is made up of transcriptions of documents filed in estate cases probated in both the Cache County Probate Court (which was eliminated at statehood in 1896) and its successor\, the First District Court\, while sitting in Logan\, Cache County\, Utah. These records were created and maintained by the court clerk. Transcribed documents include wills\, bonds\, letters testamentary\, and deeds which were filed in the course of administering the estates of deceased individuals residing in Cache County. Originally\, all documents (including wills) were recorded in a single volume (""Record of Bonds\, Letters\, and Deeds\,"" Volume D). Beginning in 1887\, wills were transcribed in one volume (""Record of Wills\,"" Volume D) while bonds\, letters\, etc.\, were recorded inanother (""Records of Bonds and Letters\,"" volumes D-F). The county probate court handled these cases until statehood (1896) when the court was dissolved. At that time the responsibility for probate cases was transferred to the district court.",,Public,3 microfilm reels 707,Murray City School District (Utah),Fixed asset report,1985-,None.,"This is a computer report on all district fixed assets (equipment\, buildings\, and sites). Two reports are printed. One is a mid-year report which is distributed to all school principals. The other report is a year-end report. The both reports includes asset description\, cost\, serial number\, model\, manufacturer\, reference number\, quantity\, year and month purchased\, and location (room\, building\, and site).",Retain for 4 year(s),Private, 770,Trade Commission,Correspondence,1965-1983.,Alphanumerical.,"Correspondence documents the administration or management of the Trade Commission\, office organization\, its policies\, procedures and achievements.",,Public, 31,Department of Health and Human Services. Healthcare Administration. Division of Integrated Healthcare.,Medicaid management information and administration reference system monthly reports,1985-2018.,Alphanumerical.,"There are paper copies taken from computer output microfiche. They document expenditure data of the Utah medicaid and the Utah medical indigent program. They contain separate reports produced for cost settlement analysis\, provider ranking list\, third party payment analysis\, expenditure analysis\, recipient participation summary\, county participation\, medical programs\, error frequency\, provider claim filing summary\, and drug use eligibility.",Retain for 1 year(s),Private, 49,Salt Lake City (Utah). City Treasurer,School district account book,1894.,Numerical by school district.,This volume contains an accounting of monies spent by school districts in Salt Lake City. It contains district number; date; check number; amount; date paid; and balance. It does not specify the purpose of any of the expenditures.,,Public, 25,Salt Lake City (Utah). Department of Finance,Vouchers,1983-,Numerical by department number.,"These are official authorizations to pay on a claim or bill. A copy of all city vouchers is maintained by the Finance Department for easy access\, for informational use\, and for internal audit purposes. These vouchers include warrant number\, department and reference number\, vendor number\, invoice number\, invoice date\, invoice due date\, distribution information such as department number\, cost center number object code\, subject/object number\, project number\, and amount\, total amount expended\, name of person preparing voucher and date\, and name of authorized person approving voucher.",Retain for 4 year(s),Public, 34,Salt Lake City (Utah). Department of Finance,Bank statements and reconciliations,1981-,Chronological.,"These are bank statements received daily\, weekly\, and monthly showing deposits and withdrawals from the general account\, water bond account\, library and redevelopment agency accounts\, plus monthly reconciliations and associated documentation to verify daily activity. These statements include city account number\, each check number\, date paid\, amount paid\, and daily balances; monthly reconciliations to verify daily activity and associated documentation; and a computer printout of monthly reconciliation showing same information as the bank statement.",Retain for 3 year(s),Public, 44,Department of Health and Human Services. Healthcare Administration. Division of Integrated Healthcare.,Provider and client services buying premium report,1981-,Alphanumerical.,"Reports documenting work productivity of employees or an office. Includes weekly activity or production reports\, monthly activity reports\, etc.",Retain for 1 year(s),Private, 28,Salt Lake City (Utah). Department of Finance,Tennis court financial records,1980-,Chronological.,"This is a record of weekly play and an accounting of monies received from Liberty Park and Oakhills Tennis Courts. This record includes name of tennis court\, date\, weather conditions\, type of play\, number playing\, number of tickets sold\, rate\, amount received\, daily totals\, and signature of authorized person.",Retain for 2 year(s),Public, 79,Salt Lake City (Utah). Department of Finance,Check reconciliation system,1981-,None,"This automated system contains information for tracking checks issued\, cleared or outstanding. This information includes check number\, amount\, date issued\, date cleared bank\, sequence number\, and bank date.",Retain for 2 year(s),, 29,Salt Lake City (Utah). Department of Finance,Jury receipts,1900-,Chronological.,"These are receipts received from persons demanding payment for testifying as a witness or for jury duty in the Fifth Circuit Court and Third District Court. Salt Lake City keeps a record of these receipts and is reimbursed by the state for these funds. These receipts include receipt number\, name of court\, name of witness/juror\, date summoned\, amount owing\, signature of witness/juror\, date and amount paid by city treasurer\, and notarization and signature of court clerk. Also includes monthly status sheet of money paid for either a witness or juror\, listing date person attended court\, number of days paid for\, number of traveled miles paid for\, and amount.",Retain for 3 year(s),Public, 71,Salt Lake City (Utah). Department of Finance,Cash receipts journal entries,1984-,Chronological.,"This is a daily computer printout listing all cash transactions received through cash registers. It also shows the entries being posted to the financial system. This printout includes fund number\, object code\, bank code\, type (cash\, check\, transfer)\, cash register receipt number\, and dollar amount.",Retain for 2 year(s),Public, 81,Salt Lake City (Utah). Department of Finance,Automated general office file,1986-,None,"This is the Finance Department's microcomputer system of general information. Information is constantly being changed or updated and is backed up for security reasons. This system includes electronic spread sheets\, basic computer programs\, data base files\, and other current financial information. This information is stored on hard disk and is updated daily\, weekly and monthly on floppy disk.",Retain until superseded,, 67,Salt Lake City (Utah). Department of Finance,Cost center responsibility report,1983-,Chronological.,"This is a monthly computer printout containing current month\, and year to date revenue and expenditure figures for each revenue or expense category. This printout includes current month's actual revenues or expenditures\, whether better/worse than the monthly budget\, object code number\, object code description\, year-to-date actual revenues and expenditures\, encumbrances outstanding\, year-to-date better/worse than budget\, total annual budget\, percentage of total annual budget received\, expended or encumbered\, remaining annual budget\, organization number\, program number\, fund number\, appropriation number\, project number\, processing date\, period ending date\, and run date.",Retain for 15 year(s),Public, 75,Salt Lake City (Utah). Department of Finance,Project reports,1981-,Chronological.,"This is a monthly computer printout containing month to date\, year to date\, and inception date revenue and expenditure information for all projects funded by Community Development Block Grants. This printout includes Detail Project Report (4505)\, arranged by object code showing current month\, year-to-date\, and inception to date revenue and expenditures\, outstanding encumbrances\, total budget and remaining budget; Contracts by number\, charges\, total payments\, nonliquidated balance\, and retainage payable; Detail Project Transaction Register (4804)\, arranged by transaction showing document number\, object code\, cost center\, fund\, effective date\, transaction code\, batch number\, posting date\, amount and description; and ProjectSummary Report (5005)\, by project showing current month \, year to date\, and inception to date revenue and expenditures\, outstanding encumbrances\, and remaining budget.",Retain for 15 year(s),, 74,Salt Lake City (Utah). Department of Finance,Suspense control report,1985-,Chronological by month,"This is a daily computer printout showing that a transaction is in error and needs correcting. This printout includes fund\, submitting unit\, month end and year\, document number\, batch number\, and object code.",Retain for 1 month(s),, 85,Salt Lake City (Utah). Department of Finance,Labor distribution transaction register,1978-,Chronological by pay period,"This is a computer printout received after each payroll which provides detail of payroll charges to the city by cost center. This printout includes cost center number\, project number\, expenditure object code\, employee name and social security number\, payroll number\, total changes for object code\, percent allocated to cost center\,and amount charged to cost center.",Retain for 10 year(s),, 112,Salt Lake City (Utah). Department of Information Management Services,Disposition of real property,1950-,Alphanumerical by category.,"This is a record of the permanent disposition of city property. This record includes correspondence\, title reports\, title updates\, appraisals\, copies of deeds\, copies of petitions\, and bid information.",Retain permanently,, 113,Salt Lake City (Utah). Department of Information Management Services,Property management files,1950-,Alphanumerical by category.,"These are files concerning the management of all city property. These files include correspondence and copies of agreements or easements for lease and permit management\, and partial property interest conveyances. May also include appraisals\, cash receipts\, copies of check received\, and copies of petitions.",Retain permanently,, 144,Attorney General's Office,Claims against the state,1955-,Alphanumerical.,"These records document claims filed against the State of Utah by individuals and businesses. The Attorney General's Office is responsible for representing the State of Utah in suits brought before the courts. Information includes pleadings\, affidavits\, and attorney work product.",Retain for 10 year(s),Public, 165,Attorney General's Office,Colorado River Commission case files,1925-1963.,Alphabetical by subject.,These records document water issues before the Colorado River Commission.,,Public,6.45 cubic feet 12 microfilm reels 169,Attorney General's Office,Extradition records,1971-1972.,Alphanumerical.,These records document one year of extraditions from the state.,,Public, 199,Governor (1957-1965 : Clyde),Travel logs,1959-1962.,Alphanumerical.,This series is comprised of records documenting travel information and expenditures for the Governor's office.,,Public,2 microfilm reels 218,Governor (1921-1925 : Mabey),Administrative records,1920-1925.,Alphabetical by subject.,"This series contains miscellaneous records from Governor Mabey's term in office. The series holds a record of appointments to various State agencies; a commendation from the National Highway Association; a gubernatorial proclamation for the elections of 1924; and information on the creation of the State Park Commission. This series aids in documenting assorted activities\, decisions and events that occurred during Governor Mabey's term.",,Public,1.25 cubic feet 1 microfilm reel 226,Governor (1909-1917 : Spry),Correspondence,1908-1916.,"Chronological,thereunder by subject or surname.","An account of the primary activities of Governor Spry's two terms in office have been preserved in this series. As chief executive of the state\, the correspondence reflects his involvement in a wide range of important administrative matters. Described are his efforts to see completion of a permanent home for state government\, to increase development of the state's natural resources\, to improve irrigation and water rights\, to establish higher standards for agricultural products\, to upgrade banking practices\, to institute more equitable taxation\, to provide better working conditions for children\, to promote industrial safety\, and to participate in conferences and expositions. There are letters from citizens\, private institutions\, and businesses requesting assistance and makings suggestions; correspondence within state government\, with officials from other states\, with officials from the federal government; and employment correspondence after 1909.",,Public,27.00 cubic feet 30 microfilm reels 188,Board of Supplies and Purchase,Account claims,1933-1939.,Alphanumerical.,This series contains claims from various state departments requesting money to cover specific expenses.,,Public,5 microfilm reels 206,Governor (1925-1933 : Dern),Colorado River Compact subject file,1926-1932.,Alphabetical by topic.,"This series contains correspondence\, memorandum\, minutes\, and reports pertaining to Utah's rights and responsibilities as a member of the seven-state Colorado River Compact. These are executive level records created and maintained by the office of Governor George Dern\, who acted as the principal agent for Utah on issues related to the 1922 Colorado River Compact. The records here reflect Utah's interaction with other states on Colorado River issues\, as well as negotiations and discussions on the 1928 Boulder Canyon Project\, which had the effect of specifying annual allotments of water from the Colorado River for the lower basin states of Arizona\, Nevada\, and California.",,Public,1.00 cubic foot 5 microfilm reels 193,Governor (1957-1965 : Clyde),Conference and workshop records,1957-1964.,Alphanumerical.,This series contains assorted records from conferences and workshops that the Governor and his administration were involved with.,,Public,20 microfilm reels 223,Governor (1941-1949 : Maw),Press releases,1944-1948.,Chronological and thereunder alphabetical by subject.,This series contains press releases and speeches issued by the Governor in 1947. Documents tend to be directed to larger scale organizations and efforts with some personal requests also present.,,Public,0.20 cubic foot 1 microfilm reel 225,Governor (1965-1977 : Rampton),Governor-elect records,1960-1965.,Alphabetical by document type.,"After winning the 1964 gubernatorial election\, Governor-elect Rampton collected materials relating to issues that would be of concern to him throughout his tenure in office; he also preserved letters he received from constituents after the election but before his inauguration. This series contains correspondence (especially congratulatory letter) to Governor-elect Rampton\, as well as background materials on various topics\, most notably education and the federal Economic Opportunity Act of 1964. Also included in this series are typed statements of Rampton's positions on various subjects\, including Utah's economic development\, promotion and expansion of industry\, labor\, and natural resources.",,Public,1.00 cubic foot 2 microfilm reels 251,Attorney General's Office. Criminal Department. White Collar and Commercial Enforcement Division,United States versus Utah land case transcripts,1919.,Alphanumerical.,These records are transcriptions of a trial about land -- United States versus Utah.,,Public, 229,Salt Lake City (Utah). City Treasurer,Index,undated.,Alphabetical by subject or name.,"Ledger index maintained by the city treasurer. It is labeled Index and scrawled on the front is the notation Ledger D. It contains a list of subjects and page numbers. It is not known what it indexed\, and ledgers have limited retentions.",,Public, 255,Attorney General's Office,Public Service Commission case files,1901-1968.,Alphanumerical.,,,, 268,Attorney General's Office. Prohibition Bureau,Correspondence,1917-1933.,Alphanumerical.,"Correspondence is arranged in six boxes: A\, B-H\, I-O\, P\, R-T\, and U-Z. There is also a box containing record of court cases\, statement of seizure (other than Salt Lake County)\, record of convictions\, and receipts. Series boundaries are confused as this series was all reboxed and mixed with series 61 which is how it is now recorded in Versatile.",,Public, 282,Attorney General's Office,Civil case files,1921-,Alphabetical by case name or designation.,"These files document civil procedures undertaken by the Attorney General's Office. These are cases involving civil litigation taken by the state and prosecuted by state attorneys. Information includes attorney notes and work product\, correspondence\, and court documents.",Permanent. Retain for 15 year(s) after case is closed,Protected, 245,Governor (1889-1893 : Thomas),Correspondence,1874-1892.,Chronological.,"This series is a miscellany of correspondence to Governor Thomas and his personal staff. The correspondence is from federal officials\, governors\, the public and friends and family regarding those activities that the governor handled directly. It also contains one letter from 1915 and one letter from 1918\, long after he served as governor.",,Public,0.20 cubic foot 270,Attorney General's Office,Highway division correspondence,1960-1965.,Alphanumerical.,,,, 316,Lieutenant Governor,Land patents registers,1883-1997.,Alphanumerical.,"This series contains patent registers\, index and plat maps with information pertaining to patent number\, date issued\, to whom issued\, and the legal description.",,Public, 260,Attorney General's Office,Public domain publications,1960.,Alphanumerical.,,,, 274,Attorney General's Office. Civil Department. Litigation Division,Litigated claims case files,1965-,"Alphabetical by case name, thereunder chronological by year.","These files are created by staff attorneys and document litigation involving the state of Utah and its agencies as required by UCA 67-5-1(1) (1990). They include transcripts\, case law\, pleadings\, correspondence\, research\, proceedings\, briefs\, trial transcripts\, and motion copies. Additional information include age\, appearance\, assets\, debts\, birthdate and birthplace\, family background\, financial information\, civil and criminal proceedings\, medical information\, psychiatric and psychological information\, marital status\, signature\, social security number\, tax information\, and educational and employment history.",Retain for 10 year(s) after case is closed,Private, 304,United States. Board of Registration and Election in the Territory of Utah,Commission register,i 1882-1884.,Chronological.,"The Utah Commission was created in 1882 under the Edmunds Law\, a law enacted by the U.S._Congress to define punishment for polygamy and unlawful cohabitation in the territories. Disqualifying polygamists as voters and office holders was among the penalties of the law. Furthermore\, a federally appointed commission took charge of elections\, appointing election officers\, canvassing votes\, and issuing certificates of election. This volume contains a record of commissions issued by the Utah Commission to registration and elections officers\, specifically registrars and judges of elections. There are columns in which are recorded the person's name\, title of office\, precinct\, county\, and date of commission for those commissioned from 1882to 1884. The rear of the book also contains a list of certificates of election issued to winners of municipal elections held in 1883. This section has the same categories\, with the name of the city appearing in the precinct column.",,Public,0.50 cubic foot 214,Governor (1957-1965 : Clyde),Newspaper clippings,1949-1957.,Alphanumerical by topic.,"This series contains newspaper clippings relating to the gubernatorial election of 1956 and various issues facing state government at the end of that year. The purpose of the clipping files is unclear. While the clippings may have been collected by Governor Lee's office\, it may be that they were collected by George Clyde's staff as they tracked publicity about Clyde's campaign and as the Governor-elect worked to come up to speed on current issues in preparation for his inauguration. Regardless of how this series came into being\, it contains more information about George D. Clyde's election and preparation for taking office than any other topic.",,Public,0.35 cubic foot 2 microfilm reels 330,Board of Pardons and Parole,Schedule of proceedings,1896-1918.,Chronological.,"The Schedule consists of two books in which are listed the dates that applications were submitted by prisoners for pardons\, paroles\, terminations and commutations of their sentences and brief entries describing the action taken on them. Most prisoners submitted several applications; so if the first was denied under one category\, prisoners often applied again under another. They often requested a rehearing. Entries in other sections of the schedule include the prisoner's name; crime; date of conviction\, county where convicted; district court where the case was tried; district judge presiding at the trial; the name of the prosecuting attorney; and the sentence received.",,Public,1.00 cubic foot 345,Lieutenant Governor,Personal bonds,1898-1960.,Alphanumerical.,,,Public, 340,Lieutenant Governor,Food services program agreements,1963-1965.,Alphanumerical.,,,Public, 376,Lieutenant Governor,Incorporation annual reports,1962-1966.,Alphabetical by corporation name.,"This series contains annual reports with information pertaining to corporation name\, corporation case file number\, original filing date\, amount of capital stock\, where incorporated\, and principal officers.",,Public,21 microfilm reels 387,Lieutenant Governor,Articles of incorporation amendment record books,i 1896-1919.,Chronological by filing date.,Certified copies of amendments of incorporation filed with the Secretary of State as part of the process to amend articles of corporation. They include the particulars of the amendment in full.,,Public,3 microfilm reels 394,Lieutenant Governor,Conveyances to the state of Utah register,1892-1910.,Roughly chronological based on when the land was selected or lost.,"This register documents land conveyed from the Federal Government to the State of Utah as provided in Congressional Acts. An Act passed 16 July 1894\, which authorized the people of Utah to form a constitution and state government\, also granted to the state\, 500\,000 acres for building permanent reservoirs\, 110\,000 acres for the University of Utah\, 2000\,000 acres for the establishment of an agricultural college\, and 100\,000 each for the establishment of an insane asylum\, and a variety of other public institutions (Statutes at Large\, Treaties\, and Proclamations of the United States\, vol. 28\, chap. 188). The lands were to be sold and the money put in a permanent fund which would generate interest to support the proposed purposes. The lists in this register provide a legal description of selected land\, indicate the date the land was selected (or lost) and document authorization from the Secretary of the Interior.",,Public,0.50 cubic foot 369,Lieutenant Governor,State budget reports,1929-1976.,Alphanumerical.,"This series contains financial reports for each state agency with information pertaining to debits\, credits\, receipts\, resources\, disbursements\, assets\, liabilities\, expenditures and appropriations.",Permanent. Retain for 1 year(s),, 391,Lieutenant Governor,Incorporations certificates of reinstatements for registers,1910-1918.,Alphanumerical,,,Public, 386,Lieutenant Governor,Foreign companies incorporation record book,1905-1918.,Chronological by filing date.,"Certificates of incorporation for out of state companies planning to do business in Utah\, certifying that the company has filed with the Secretary of State as required\, has complied with the provisions of the Utah Constitution and is authorized to transact business in the state. Includes articles of agreement\, by-laws\, local representative designations\, company name and state of incorporation.",,Public,1 microfilm reel 413,Lieutenant Governor,Deed commissioners register,1896-1918.,Alphanumerical.,Two pages listing the commissioners of deeds around the country. Other assorted pages in the book list who has to get how many copies of the laws of Utah.,Permanent. Retain for 1 year(s),Public, 438,Lieutenant Governor,Liquor club investigation records,1960-1967.,Alphanumerical.,"Investigations into private clubs requesting liquor licenses. Includes reel-to-reel tapes of hearing minutes\, audiograph discs\, correspondence to/from purported club members seeing if they have heard of the club and what they know of its organizational structure\, correspondence with law enforcement agencies checking background of board members\, etc.",,Public, 375,Lieutenant Governor,Motor vehicle registers,i 1909-1919.,The volumes are arranged chronologically. Information for 1919 is divided by sections into two volumes and loose sheets.,"Motor vehicle registers were created in response to legislation enacted in 1909 requiring all motor vehicle owners\, including dealers\, and all chauffeurs to register with the Office of the Secretary of State. In 1915 the legislature began requiring that all motor cycles also be registered. The registers include notation of owner\, chauffeur\, or dealer names and addresses; vehicle model; and license and manufacturer numbers. The primary purpose of vehicle registration was to collect revenues for the road fund. The register was a means of recording compliance. A secondary function of the register was to provide information to ensure public safety\, i.e.\, reportedly unsafe operators or vehicles with unsafe equipment could be traced. TheSecretary of State's office was required to issue a motor vehicle directory semiannually for distribution to law enforcement agencies and other interested parties\, based upon data in these registers.",,Public,4.20 cubic feet 5 microfilm reels 432,Legislature. House of Representatives,Working bills,i 1896-,"Chronological by legislative session, thereunder alphanumeric by bill type and number.","This series documents the legislative process in the House of Representatives. The series contains the working copies of House bills\, claims (through 1915)\, petitions (until 1921)\, memorials\, fiscal reports of state agencies (1897 only)\, and resolutions. The working copy includes the bill as introduced and any amendments made to it; the bill's progress through committees and votes is logged at the end of the bill. The final official version of the bill is not part of this series unless it was vetoed by the Governor\, returned to the Legislature while still in session\, and the Legislature failed to override the veto. Bill\, in the broad sense\, refers to bills\, resolutions\, memorials\, etc. In the narrow sense they are those documents a member of the Legislature desires to have made into a Utah law. Claims to the state were for money due an individual or group. Memorials are pleadings for federal action\, usually made to the U. S. Congress. Resolutions are position statements which do not have the weight of law. Petitions were initiated by citizens desiring the introduction of particular legislation.",Permanent. Retain until final action,Public,192.5 cubic feet 248 microfilm reels 690,Murray City School District (Utah),Distribution reports,1978-,Alphabetical by name and numerical by account number.,"This monthly computer printout monitors program budgets. The report comes in two sections: an alphabetical listing by employee's name and numerical by account code. Both reports include the following information: names of employees\, social security numbers\, account number\, current amount paid\, total paid month to date\, quarter to date amount paid\, and fiscal year year-to-date amount paid.",Retain for 3 year(s),Private, 801,Department of Corrections,Administrative records,1953-1986.,,"Management files for Corrections. Includes minutes of meetings of miscellaneous task forces\, 10 year plans\, etc.",,Public, 779,Department of Commerce. Division of Real Estate,Subdivision case files,1961-2010.,Alphanumerical.,"These files document the developmental history of subdivision registrations submitted pursuant to the Utah Land Sales Practices Act to the Department of Commerce\, Division of Real Estate. Information includes correspondence\, description of subdivision\, compliance review\, and applicable development ordinances and standards.",,Public,12 microfilm reels 1161,State Planning Board,Administrative correspondence,1934-1941.,"Alphabetical by sender's agency or name, thereunder chronological.","This Utah State Planning Board administrative correspondence series contains the correspondence sent between the board and outside agencies and people. The Planning Board worked cooperatively with local\, state\, and federal agencies to develop solutions for many basic problems in Utah dealing with water resources\, land-use\, government finances\, public works\, health\, education\, and transportation. Included in this series are requests for publications; calls to meetings; solicitations from magazines and travel bureaus; reports to the National Resources Board; Works Progress Administration notices of associated work; and correspondence with the governor\, Agricultural College\, Armory Board\, Commerce Department\, Committee on Interstate Cooperation\, National Emergency Council\, Soil Conservation Districts Committee\, out of state planning boards\, and various state agencies and state officials.",,Public,3 microfilm reels 1174,State Planning Board,Defense reports,1941.,Alphabetical by report.,"The governors and state defense councils used the Planning Board to collect information and to prepare long range defense studies of basic state resources\, including agriculture\, transportation\, power facilities\, water and fuel supply\, housing\, industrial plants and equipment\, labor\, raw materials and sites for new defense establishments. This series contains reports and correspondence concerning the development of these new sites of defense. They include reports on Fort Douglas; a preliminary report on the potential sites; and descriptions of sites in Alpine\, Draper\, Heber\, Huntsville\, Kamas\, Parley's Canyon\, Snyderville\, Strawberry\, Ogden\, and Tooele.",,Public,1 microfilm reel 1197,Department of Agriculture and Food. Conservation Commission,Administrative records,1946-1959.,Alphanumerical,These records contain the administrative records of the Soil Conservation Committee.,Permanent. Retain for 1 year(s),Public, 1195,Semi-Centennial Commission,Administrative records,1897-1899.,Alphabetical by document type thereunder by subject. The contents of individual folders are arranged chronologically.,"Agreements with performers\, correspondence\, financial records\, the jubilee program\, and reports of the Semi-Centennial Commission make up this series. The records were used in the general administration and management of the commission as well as in planning various events and programs. The report provides an overview of the activities of the commission\, complete with a financial statement listing individuals and businesses supporting the commission through subscriptions. A comprehensive list of events scheduled during the week-long jubilee is included in the program.",,Public,0.35 cubic foot 2 microfilm reels 1269,"Bureau of Immigration, Labor and Statistics",Industry and government statistical data files,1911-1912.,Alphanumerical.,"This series contains records with information pertaining to canning companies\, laundries\, salt manufacturers\, churches\, criminal convictions\, court actions\, election returns\, manufacturing\, breweries\, brick and tile manufacturers\, cement and plaster manufacturers\, cigar manufacturers\, confectioners\, creameries\, flour mills\, knitting\, mattress manufacturers\, mercantiles and soda water manufacturers.",,Public, 1270,"Bureau of Immigration, Labor and Statistics",County statistics correspondence,1901-1915.,Alphanumerical,,,, 1292,Granite School District (Utah),Student cumulative files,1910-,"Chronological, thereunder by student's name.","These student files contain information on students attending school in the district. They are used to document student's attendance. They contain the copies of achievement test scores\, the official transcript\, copies of report cards\, health records\, and immunization cards.",Permanent. Retain until administrative need ends,Exempt, 1253,Conservation and Research Foundation,Utah coals report,1939.,Chronological.,"The Utah Coals report is a series describing the research\, study and finding involved in finding the most efficient and socially useful method of utilizing the immense coal resources of the state.",,Public, 1283,Inspector of Coal and Hydrocarbon Mines,Correspondence,1898-1916.,"Chronological by date, thereunder alphabetical by correspondent.","The coal mine inspector maintained correspondence as it related to carrying out his responsibilities. He received letters discussing mining regulations\, inspection visits\, staffing and personnel issues\, recommendations for employment or certification of specific individuals\, mineral analysis of coal samples\, and miners' personal and family problems. Correspondents included national and state government agencies\, mines and companies related to coal mining\, and individual miners or members of their families. The inspector recorded most responses in letter books\, but he sometimes kept outgoing letters with incoming correspondence. Inspector John Pettie (1907-1916) also filed some correspondence addressed to him in the capacity of a Mormon bishop.",,Public,1.00 cubic foot 1 microfilm reel 1296,Board of Education. Office of Education. Internal Accounting,Telephone company case file,undated.,numerical,,Retain permanently,Public, 1284,Inspector of Coal and Hydrocarbon Mines,Record book,1896-1912.,Chronological within sections.,"The mine inspector recorded details relating to his activities in a bound record book. He described mines\, including their exact location and sometimes historical notes. He reported which mines he had visited and also reported the details of accidents (1896 to May 1900). The inspector recorded his expenses (1896 to 1909)\, and accounted for the fees he collected from mine owners (1896-1912).",,Public,0.50 cubic foot 1 microfilm reel 1302,Board of Education. Office of Education,School district statistical reports,1899-1961.,Alphanumerical.,"Documents created by the agency\, including pamphlets\, reports\, leaflets\, file manuals\, annual reports\, other published or processed documents\, and the last manuscript report\, if not published\, relating to management projects.",,Public, 1317,Board of Education. Office of Education,Financial claims on the Board of Education,1966.,Alphanumerical,,,, 1335,Board of Education. Office of Education,Correspondence,1870-1965.,Alphanumerical.,"These files include correspondence\, reports\, technical papers studies\, reference materials and other records related or received in the general administration of a program or in the management of departments or offices. Letterbooks from the turn of the century form part of this series.",,,4 microfilm reels 1435,Board of Education,Class schedules and teacher lists,1929-,Alphanumerical,,Permanent. Retain until administrative need ends,, 1457,Supreme Court,Bankruptcy docket book,i 1867-1869.,"Numerical by case number, thereunder chronological by date of initial action.","This book contains dockets for bankruptcy cases around the territory. Hearings were conducted under federal laws enacted in 1867. Either an individual (including a business) or his creditors could apply for bankruptcy. Hearings were conducted\, in part\, directly by the court and\, in part\, by a court appointed Register in Bankruptcy. Each case is listed separately with the dates various actions were taken. The information includes the bankrupt's name\, names of the attorneys\, and whether the bankruptcy is voluntary or involuntary. The actions are briefly noted. Actions include the filing of a petition\, court orders regarding procedures\, clerk's order to file copies with the Register\, Register's filing ofadjudication\, Register's issuing of warrants\, memo of debts filed by the Register\, abstracts of proceeding filed by the Register\, etc.",,Public,1 microfilm reel 1468,Department of Corrections. Inmate Services,Employee of the month photos,1987-2014.,Alphabetical by employee's surname,"Photos taken for publication\, of employees given special recognition each month by the prison. Each file includes the negatives of these photographs and the employee's name.",Retain permanently,Public, 1337,Board of Education,Correspondence,1896-1913.,Alphanumerical.,"Correspondence documents how the Education Board's office is organized and how it functions\, its pattern of action\, its policies\, procedures\, and achievements. Includes a letterbook\, 1896-1900\, of outgoing correspondence related primarily to granting of teacher diplomas. Also a letterbook 1911.",,Public, 1438,Board of Education. Office of Education. Division of Secondary Education,Correspondence,1933-1943.,Alphanumerical.,"Business-related correspondence which provide unique information about agency functions\, policies\, procedures\, or programs. These records document material discussions and decisions made regarding all agency interests\, and may originate on paper\, electronic mail\, or other media. This correspondence is filed separately from program case files\, and project files.",,Public, 1485,Supreme Court,Motion and order files,1905-,Alphanumerical,,Permanent. Retain for 2 year(s) after resolution of issue,, 1339,Board of Education. Office of Education,State agency correspondence,1946-1952.,Alphanumerical.,"Records not duplicated elsewhere that document how the office is organized and how it functions\, its pattern of action\, its policies\, procedures and achievements.",,Public, 1434,Board of Education,Normal scholarships register,i 1897-1913.,Alphanumerical,,,, 1456,Supreme Court,Bankruptcy minute books,i 1867-1869; 1872-1874.,Chronological by date.,"These books contain the minutes\, 1867-1869 and 1872-1874\, for bankruptcy cases around the territory. Hearings were conducted under federal laws enacted in 1867 and amended in 1874. Either an individual (including a business) or his creditors could apply for bankruptcy. Each day's activities are summarized. A typical case will span multiple dates\, and several cases may be heard on the same day. The bankrupt's name and the date is included for each entry. Names of those officials present are given and usually include the judges\, clerks\, U.S. Marshal\, and the Register in Bankruptcy. The two initial volumes have quite brief notes.__There are ordersissued to file schedules and appear before the Register. There are notations that the Register has made an adjudication of bankruptcy \, filed warrants for a meeting of creditors\, etc. Notation might also be made of the Marshal having served the warrants. Orders of sale are also common\, and the final discharge is noted. The location of any minutes from 1869-1872 is unknown. The 1872-1874 volume is more detailed\, since the judges handled the cases directly rather than using a Register. A copy of the petition is recorded. Minutes of hearings regarding lien holders\, orders to sell and regarding the distribution of proceeds\, orders to publish notice\, etc. are all included.In 1874\, jurisdiction shifted from the supreme court as a whole to a supreme court judge presiding over a territorial district. Any bankruptcy case started before June 22\, 1874 and not completed was turned over to the district court in which the bankrupt resided.",,Public,1 microfilm reel 1460,Supreme Court,Docket books,1924-1974.,Alphanumerical.,"Shows case number; title; kind (ie.\, civil\, criminal\, juvenile\, habeus corpus\, etc.); filing date; appellants brief filing date; submitted date; opinion file date; justice name; disposition; rehearing petition filing date; disposition and remarks.",,Public, 1530,District Court (First District : Cache County),Civil judgment record,1921.,Alphanumerical.,"Judgment record and summarized information about individual civil cases\, an abstracted reference source documenting the final judgment of the court in civil cases\, includes: the district court title\, date when the judgment was rendered\, the filing of any abstract of judgment\, date of execution\, who performed the execution\, satisfied and unsatisfied executions\, which party won the case\, amount of the final award\, names of parties involved and the successful plaintiff or defendant. Overlaps in dates occur since the court clerk recorded names before final judgment.",,Public, 1510,Supreme Court,Calendars,1933-1977.,Alphanumerical,,,, 1540,Department of Community Affairs,Community assistance program project files,1962-1973.,Alphanumerical.,"Annual reports on grants received by State agencies from the Federal Government\, which may contain applications\, notice of award\, program reports\, and correspondence.",,Public, 1480,Department of Health,Public water chlorination reports,1974-2015.,Alphanumerical,,,Public, 1565,Attorney General's Office,Compilation of disaster laws,1979.,Chronological,"_____This series contains a compilation of the laws governing emergency procedures and responsibilities in case of disaster. Included are disaster control measues for flooding\, fire\, nuclear holocaust\, earthquake\, etc. as well as stipulations for civil defense organization. The manual was produced as a reference of state action and laws in an emergency. HOLDINGS: 1979.",Permanent. Retain for 1 year(s),, 1592,Department of Human Services,Program brochures,1973-2009.,Alphanumerical,,Permanent. Retain for 1 year(s),, 1610,Department of Transportation. Finance,Monthly expense printouts,1976.,Alphanumerical,The comptroller's office has no idea of what this record series is (as of 1992).,Permanent. Retain for 1 year(s),, 1595,Governor (1977-1985 : Matheson),Legislative bill files,1977-1984.,"Chronological by session, thereunder alphanumeric by bill type and number.","This series contains copies of House and Senate bills and resolutions\, as well as drafts\, notes\, and related correspondence from Governor Matheson's office. The Governor received copies of legislative bills in order to determine his own position on the issue and what his action on the bill would be\, as well as to relay copies of many of the bills to the Attorney General for an opinion on the constitutionality of the bill. Most of the correspondence is generated by the legislature\, the Attorney General's office\, and the Governor's office.",,Public,8.00 cubic feet 25 microfilm reels 1617,District Court (Third District),U.S. Commissioner civil case abstracts and executions,1889-1895.,Alphabetical by plaintiff surname.,,Permanent. Retain for 1 year(s),, 1629,District Court (Fourth District),Criminal case files,1889-1895.,Numerical by case number.,"These case files include the original complaint\, summons\, information\, indictment\, or arrest warrant together with all legal papers subsequently filed in connection with the court proceeding through disposition or dismissal. The Fourth District Court was created in 1892 from the Northern Division of the First District Court. The far flung First District Court was divided into two geographic divisions (northern and southern) from 1880-1892. The Northern Division included Box Elder\, Cache\, Morgan\, Rich\, and Weber counties. Case files document the legal process and the administration of justice in the newly created Fourth Judicial District as well as its predecessor\, the Northern Division of the First Judicial District. Criminal cases include both felonies and misdemeanors. Recurrent criminal offenses may include robbery\, burglary\, theft\, riot\, malicious destruction of property\, extortion\, distribution of unlawful substances\, contempt\, treason\, desertion\, assault\, murder\, etc.",,Public,7 microfilm reels 1632,District Court (Fourth District),Grand jury financial statements,1893.,Alphanumerical.,,,Public, 1652,Office of the State Auditor,Electronic data processing (EDP) internal controls reports,1975-2015.,Chronological,The electronic data processing (EDP) Internal Controls Review is a study conducted by Arthur Anderson Consulting Co. That examines the State Information Systems Center function. The Auditors office commissioned the report to find out any recommendations for enhancing the computer system to work more efficiently. Holdings: 1975 (1 volume).,Permanent. Retain for 1 year(s),Public, 1664,Office of the State Auditor,Governmental entity audit reports,1922-,"Chronological by year, thereunder alphabetical by agency name.","These are reports written and prepared by or on behalf of the Office of the State Auditor (OSA) as a result of financial audits\, performance audits\, information systems audits\, single audits\, attestation engagements\, analysis reviews\, and other special reviews of state agencies\, institutions of higher education\, independent state entities\, select local governments\, and certain programs or functions of Utah state government. Records also include reports prepared by accounting firms in cases where audits are contracted out by the OSA or for entities whose financial information is rolled up into the State's general financial statements.",Permanent. Retain for 10 year(s),Public,21.00 cubic feet 13 microfilm reels 1655,State Land Board,Check stubs,1898-1899.,Alphanumerical,,Permanent. Retain for 1 year(s),, 1669,State Land Board,Shell oil company land abstracts,1960.,Alphanumerical,,,, 1703,Department of Health and Human Services. Healthcare Administration. Division of Integrated Healthcare.,Administrative review case files,1979-,Alphanumerical,"Also known as the administrative record. Information an agency relies upon when making a rule under the Utah Administrative Rulemaking Act\, Title 63G\, Chapter 3\, including copies of ""(a) the proposed rule\, change in the proposed rule\, and the rule analysis form; (b) the public comment received and recorded by the agency during the public comment period; (c) the agency's response to the public comment; (d) the agency's analysis of the public comment; and (e) the agency's report of its decision making process."" (Subsection 63G-3-102(1)) Also may include records and other information used by agencies to support rulemaking decisions. Agencies are required to file the administrative record along with their responsive pleadings with the court when the rule is challenged.",Retain permanently,Public, 1732,Department of Health and Human Services. Healthcare Administration. Division of Integrated Healthcare.,Administrative rule change notices,1973-,Alphanumerical,"Also known as the administrative record. Information an agency relies upon when making a rule under the Utah Administrative Rulemaking Act\, Title 63G\, Chapter 3\, including copies of ""(a) the proposed rule\, change in the proposed rule\, and the rule analysis form; (b) the public comment received and recorded by the agency during the public comment period; (c) the agency's response to the public comment; (d) the agency's analysis of the public comment; and (e) the agency's report of its decision making process."" (Subsection 63G-3-102(1)) Also may include records and other information used by agencies to support rulemaking decisions. Agencies are required to file the administrative record along with their responsive pleadings with the court when the rule is challenged.",Permanent. Retain for 6 year(s),Public, 1745,Department of Health and Human Services. Healthcare Administration. Division of Integrated Healthcare.,Distribution of publication logs,i 1978-,Alphanumerical,"Records which provide detailed information on incoming and/or outgoing documents\, data\, and other communications that require distribution or action.",Retain for 1 year(s),Public, 1800,Department of Health and Human Services. Healthcare Administration. Division of Integrated Healthcare.,Difference letters,i 1985-,Chronological,"Business-related correspondence that is routine or transitory in nature and does not offer unique information about agency functions or programs. These records include acknowledgment files and most day-to-day office and housekeeping correspondence. These records may originate on paper\, electronic mail\, or other media. This correspondence is filed separately from program and project case files.",Retain for 3 year(s) or until administrative need ends,Private, 1827,Board of Education,Utah social service questionnaires,1966-2024.,Alphanumerical,,Permanent. Retain until administrative need ends,, 1859,Board of Education. Office of Education,Temporary high school permits register,1917-1919.,Alphanumerical,,,, 1837,Polio Planning Committee,Administrative records,1952-1953.,Alphanumerical,"These records were created to by the State Polio Prevention Committee and by the National Foundation for Infantile Paralysis to combat polio. These records were used by the State Polio Prevention Committee in order to develop and carry out a plan to prevent polio and improve polio treatment. These records contain documents from the State Polio Prevention Committee\, as well as documents from the National Foundation for Infantile Paralysis. The records include meeting minutes\, documents on state polio planning\, pamphlets and articles on polio control\, and medical forms.",,Public, 1890,Board of Education. Office of Education,School bus program reports,1940-1949.,Alphanumerical,,,, 1912,Board of Education. Office of Education,School district special school supervisory program approval records,1948-1953.,Alphanumerical,,,, 1877,Board of Education. Division of Special Educational Services,Service directories,1964-1968.,Chronological,"This series contains directories for public agencies\, institutions\, private agencies\, and day care centers for Special Education.",,Public,2.00 cubic feet 1 microfilm reel 1324,Board of Education. Office of Education,Financial records,1898-1966.,Alphanumerical.,"Part of the records in this series are audit reports dealing with vocational training for war production workers. In keeping with the recommendation of the U.S. Office of Education\, all local accounts were audited in 1942 to insure proper safeguarding of defense funds.",,Public, 1260,Governor (1941-1949 : Maw),Democratic party records,"1940-1942, 1962-1976.",Chronological by year.,"This series contains Democratic Party materials that Governor Rampton presumably collected while in office\, reflecting his ongoing interest in local\, state\, and national Democratic candidates and their elections. This series contains correspondence\, general Utah Democratic Party records (Rampton included)\, memoranda and general correspondence from the Democratic National Committee\, and reports regarding the general political climate in Utah.",,Public,2.00 cubic feet 6 microfilm reels 1321,Board of Education. Office of Education,Teacher assessment forms,1919-1923.,Alphanumerical.,These are registers of applicants for county school certificates. There are also some teaching certificates.,,Public, 1377,Board of Education. Office of Education,Head start program records,1970-1972.,None.,"This series includes a variety of records dealing with the Head Start Program. Records include correspondence\, progress reports\, grant information\, and travel authorization requests. Head Start is a nationally sponsored program that promotes school readiness by enhancing the social and cognitive development of children.",,Public, 1365,State Prison,Reports,1964-1966.,Alphanumerical,,Permanent. Retain for 1 year(s),, 1391,Board of Education. Office of Education,Employment contracts,1938-1942.,Alphanumerical,,,, 1403,Board of Education. Board for Vocational Education. Vocational Education Preparatory Program for Careers,Fiscal analysis exhibits,1932-1954.,Alphanumerical.,"These exhibits list criteria to be followed. They include such things as payroll change requests\, salary schedule\, tentative budget\, and status of teaching personnel.",,Public, 1417,Board of Education,Accession book,undated.,Alphanumerical,"These records document the accession of library materials. They include title\, publisher's name\, date ordered and received\, list price\, and discount price.",Retain for 5 year(s),Public, 1357,Schools for the Deaf and the Blind,Administrative records,1909-1975.,Alphanumerical.,These are correspondence and reports from various organizations for the aid of the blind. Included is a letter signed by Maud May Babcock to Governor Spry concerning programs for the blind.,,Public, 1398,Board of Education. Office of Education,White House conference on education records,1955.,Alphanumerical,,Permanent. Retain until administrative need ends,, 1415,Board of Education. Board for Vocational Education. Vocational Education Preparatory Program for Careers,Disbursement register,1930-1959.,Alphanumerical,,,, 1433,Board of Education,Temporary teaching certificates register,1905-1915.,Alphanumerical,,,, 1455,Supreme Court,Civil and criminal case index,1935-1956.,Alphanumerical.,"Series contains indexes with name of plaintiff\, defendant and case number.",,Public, 1466,Supreme Court,Administrative records,1896-1953.,Alphanumerical,,,, 1410,Board of Education. Office of Education,School district claims,1951-1954.,Alphanumerical,,,, 1428,District Court (Third District),Summit County declarations of intention,i 1871-1878.,Chronological.,These volumes contain declarations of individual's intentions to become United States citizens.,,,1 microfilm reel 1343,Board of Education. Office of Education,Guidance services correspondence,1951-1952.,Alphanumerical,,,, 1473,Supreme Court,Oral argument recordings,1952-1958; 1962-1977.,Generally numerical by case number.,This series contains the recorded arguments for specific cases heard by the Supreme Court.,,Public,10.00 cubic feet 1467,Supreme Court,Attorney disbarment case files,1891-1934.,Alphanumerical,,,, 1489,Supreme Court,Abstracts and briefs (printed),1888-,Numerical by Supreme Court case number.,"This series contains the original abstracts and briefs filed by attorneys in cases before the Utah Supreme Court which were typeset and printed. Abstracts generally are summaries or excerpts from the records of the lower court which originally heard a case. Briefs are written arguments of attorneys and will generally include citations to the legal authorities (laws\, previous court decisions\, etc.) on which the attorney's argument is based.",Permanent. Retain until administrative need ends,Public,98.00 cubic feet 16 microfilm reels 1547,Governor (1977-1985 : Matheson),Extradition case files,1975-1983.,"Alphabetically by document type, thereunder chronologically by year.","This series contains correspondence between Governor Matheson's office and officials from other states concerning extradition of fugitives. From 1977 to 1981\, the extradition coordinator for the State of Utah was Tina Falvo; from 1981 to about 1983\, the extradition coordinator was Debra Jones. The fugitives concerned include those who committed the crime in Utah and fled to another state\, and those who committed the crime out-of-state and fled to Utah.",,Public,5.35 cubic feet 11 microfilm reels 1566,Attorney General's Office,Open and public meetings act,1978.,Chronological.,_____This series serves as a reference guide for state agencies to determine appropriate public access to agency meetings. The guide outline the Open Meeting Act and its respective applicability to various agencies in a question-answer format. HOLDINGS: 1978: 2 vol.; 1983.,,Public,1 microfilm reel 1583,District Court (Fourth District),Findings of fact and conclusions of law record books,1892-1896.,Alphanumerical.,"After considering the evidence presented\, a court or jury interprets the evidence and sets forth what it believes\, i.e.\, finds\, are the actual facts. The court's findings\, along with its ""conclusions of law\,"" form the basis for the court's decision. These two volumes record the findings and conclusions in civil and probate cases in the territorial fourth district court.",,Public, 1599,Governor (1965-1977 : Rampton),Extradition case files,1963-1976.,"Alphabetical by surname, thereunder chronological by date.","This series contains correspondence between Governor Rampton's office and the governors of other states concerning extradition of fugitives. The extradition clerk for the State of Utah for this time period was Marjorie Boyd. The fugitives concerned include those who committed the crime in Utah and fled to another state\, and those who committed the crime out-of-state and fled to Utah. Most of the crimes committed were burglary\, forgery of checks or checks written with insufficient funds\, and failure to provide for spouse and/or minor children. Other documents in this series are waivers of extradition signed by the fugitives and related court materials.",,Public,3.35 cubic feet 7 microfilm reels 1601,Governor (1977-1985 : Matheson),Constituent correspondence,1972-1983.,"Alphabetical by initial letter of correspondent's surname, topic, or state agency.","This series includes letters to the Governor's office from Utah citizens and others who are presenting their opinions on various topics (some of which are controversial)\, requesting action by the Governor or the State on various issues or situations\, or simply requesting information or souvenir items from the Governor's office. In addition to the incoming letters\, this series includes responses from the Governor's office and detailed written telephone messages from the Governor's HOTLINE telephone system. Various issues represented in this correspondence include the controversy over the Oral and Total Communications programs at the Utah School for the Deaf in Ogden\, energy shortages and energy assistance payments\, welfare\, the Equal Rights Amendment and International Women's Year\, possible closure of the Geneva Steel industrial plant\, highway safety\, Medicaid and Medicare\, and\, especially notable from 1979-1981\, income and property taxes. Topics listed in the series description as astate agency most often contains correspondence that was referred to that division\, department\, or agency for either a direct reply or a draft of a reply for the Governor's signature.",,Public,22.00 cubic feet 51 microfilm reels 1674,American Revolution Bicentennial Commission of Utah,Center for performing arts policy statement,1976.,Alphanumerical.,This fiche has the 6 page Bicentennial Commission's policy statement for the creation of a new center for the performing arts.,,Public, 1734,Department of Health and Human Services. Healthcare Administration. Division of Integrated Healthcare.,Administrative action transmittals,1973-,Alphanumerical,"Business-related messages that document work accomplished\, transactions made\, or actions taken. These records do not offer unique information about agency functions\, programs\, or policies\, though they may cite them. These records may originate on paper\, electronic mail\, or other media.",Retain for 3 year(s),Public, 1742,Department of Health and Human Services. Healthcare Administration. Division of Integrated Healthcare.,Affirmative action plans,1977-1981.,Alphanumerical,These are records prepared by the Department of Social Services and the Department of Health to encourage the hiring of minorities and the handicapped.,Permanent. Retain for 5 year(s),Public, 1788,Department of Health. Bureau of Health Promotion,Cancer screening program open patient case files,1991-,None,"These are the results of cancer tests offered by the state. Included in these records are confidential personal health record\, confidential clinic results\, pelvic referral form\, breast referral form\, and laboratory test results. _ Information includes the patient's name\, address\, ethnic origin\, educational level\, family total income\, number of people in household\, religion\, next of kin\, age at marriage and first pregnancy\, personal and family history of certain diseases\, date of birth\, height\, weight\, telephone number\, social security number\, medical history\, signed consent for medical information to be released to the department\, signed consent for the screening\, the diagnosis\, the procedures used in the testing\, and the recommended treatment.",Permanent. Retain for 5 year(s) or for 0,Private, 1835,Board of Education. Division of Special Educational Services,Administrative records,1960-1969.,Alphanumerical,,,, 1884,Board of Education. Office of Education,Normal scholarship records,1949-1954.,Alphanumerical,,Permanent. Retain for 1 year(s),, 1886,Board of Education. Board for Vocational Education. Vocational Education Preparatory Program for Careers,School program report records,1915-1944.,Alphanumerical.,"These are reports. Includes brochures\, teacher directory\, annual reports of the Board of Vocational Education to the state office of education.",,Public, 1901,Board of Education. Office of Education,School district federal funding program files,1950-1961.,Alphanumerical,,,, 1914,Board of Education. Office of Education,Masters theses in education summaries,1920-1949.,Alphanumerical,,,, 1841,High School Inspector,Correspondence,1911-1930.,"Chronological by year, thereunder alphabetical by name of correspondent or institution.","Business-related correspondence which provide unique information about agency functions\, policies\, procedures\, or programs. These records document material discussions and decisions made regarding all agency interests\, and may originate on paper\, electronic mail\, or other media. This correspondence is filed separately from program case files\, and project files.",,Public,0.90 cubic foot 1879,Board of Education,High school graduates follow-up study data,undated-2024.,Alphanumerical,,Retain permanently,, 1893,Board of Education. Office of Education,Minimum school program records,"1951-1965,1983.",Alphanumerical,1982-83 annual Minimum School Program Report. Statistical and financial data for all school district programs in Utah.,,Public,1 microfilm reel 1843,Board of Education. Office of Education,School buildings plans register,1915-1916.,Alphanumerical.,"This series contains a register with information pertaining to county\, district\, grade of school\, new building\, old building remodeled\, wall construction\, number of stories\, number of rooms\, clear height of stories\, egress\, total accommodation\, assembly room\, what part fireproof\, toilets\, window lighting\, warming and ventilation\, heating\, ventilation\, boiler room\, estimated cost\, architect\, remarks\, date of approval and adopted by.",,, 1895,Board of Education. Office of Education,School buildings cost survey data,1956-1957.,Alphanumerical,,,, 1919,Board of Education,Statistical records,i 1885-1982.,Alphanumerical,,,,41 microfilm reels 36,Salt Lake City (Utah). Department of Finance,Vendor history report,1978-,Alphabetical by vendor title.,"This is a computer printout for vendor payment which is received in two forms. One is organized alphabetically by vendor while the other is a numerical listing by reference number. Report is updated monthly for each six month period. This printout includes reference number\, pay date\, check number\, vendor name\, related invoice\, number\, check amount\, and date due. This information is backed up monthly and yearly.",Retain for 10 year(s),Public, 70,Salt Lake City (Utah). Department of Finance,Input validation batch control,1984-,Chronological.,"This is a daily computer printout listing all transactions affecting the financial system including purchase orders\, vouchers\, journal entries\, budgets\, contracts\, cash receipts\, etc. It is used to verify whether entry was accepted or rejected. This printout includes batch number\, document number. vendor name and number\, due date\, invoice date\, cost center number \, month and year\, account number\, amount\, transaction code\, and explanation if rejected.",Retain for 2 year(s),Public, 22,Salt Lake City (Utah). Department of Finance,Interdepartmental billings,1980-,Numerical by department number.,"These are complete documentations for all billings between city departments. These billings include completed form signed by both departments (which includes department number\, cost center number\, effective date\, subject or object code number\, project number\, amount\, remarks\, and signatures and dates of person preparing form and approving form)\, plus any back up documents (memos\, agreements\, etc.).",Retain for 5 year(s),Public, 78,Salt Lake City (Utah). Department of Finance,Annual report information,1946-,Chronological.,"These are distribution copies of the Comprehensive Annual Financial Report and Condensed Annual Financial Report which contain financial and statistical information concerning the city's financial status. The Finance Department is the public distributor of the annual report\, while the city recorder maintains the permanent copy. These copies include manual and automated worksheets that support the audited balances. This information is backed up daily and monthly on floppy disk.",Retain for 5 year(s),, 84,Salt Lake City (Utah). Department of Finance,Labor distribution journal entries,1978-,Chronological by pay period in fiscal year,"This is a computer printout received after each payroll which shows payroll postings to the accounting system by balance sheet object code and by fund. This printout includes balance sheet\, object code number\, and description; amount charged to employee and amount charged to city; amount of debt and amount of credit.",Retain for 10 year(s),, 111,Salt Lake City (Utah). Department of Information Management Services,Acquisition of real property,1950-,Alphanumerical by category.,"This is a record of acquisition of real property by Salt Lake City Corporation. This record includes correspondence\, title reports\, appraisals\, purchase offers\, closing statements\, copies of deeds\, copies of petitions\, and copies of title policies pertaining to the acquisition of real property.",Retain permanently,, 128,Attorney General's Office,Bruce Hale's correspondence,1973-1986.,Alphanumerical.,"Correspondence and case files\, primarily of attorney Bruce Hale\, where the Attorney General's office defended the Driver's License Division when the division was sued following division revocation of an individual's driver's license\, etc.",,Protected, 86,Salt Lake City (Utah). Department of Finance,Fund cash activity report,1984-,Chronological by month,"This is a daily computer printout showing daily cash activity. This printout includes beginning cash balance\, cash receipts\, cash disbursements\, and ending cash balance.",Retain for 1 year(s),, 133,Attorney General's Office,Civil actions registers,1896-1916.,Alphanumerical.,,,, 145,Attorney General's Office,Utah Power and Light case file,1973-1976.,Alphanumerical.,,,Public, 1130,Capitol Grounds Commission,Account ledger,i 1888-1896.,"Numerical by account number, thereunder chronological.","In 1888 the Board of Commissioners on Capitol Grounds was created to improve grounds designated as a territorial capitol site\, construct a reservoir to provide water for the site\, and obtain plans for a capitol building. This account book documents appropriations by the legislature for those purposes and the expenditures made by the commissioners. The first part of the book is a chronological listing of receipts and expenditures. The left hand pages list appropriations or receipts\, such as some funding from the Salt Lake City Council. The right hand pages list expenditures for supplies\, grading\, wages\, per diem\, fencing\, landscaping\, trenching and reservoir work\, etc.The second part of the book is sectioned into various types of accounts:__bills payable\, building\, fence\, reservoir\, water works\, per diem\, miscellaneous\, etc. Each entry contains date\, payee's name\, nature of expenditure\, and amount. Glued into the front of the book is a bank book showing funds deposited and checks written on an account of the commission with the Utah Title Insurance & Trust Co.\, 1893-1894.",,Public,0.20 cubic foot 1 microfilm reel 1152,Lewis and Clark Centennial Exposition Commission,Administrative records,1903-1906.,Alphanumerical.,"This series contains newspaper clippings\, resolutions\, correspondence\, proceedings\, and journals.",,Public, 1132,Capitol Commission,Correspondence,i 1911-1917.,"Alphabetical by name or subject, thereunder chronological.","The Commission was created to ""cause a suitable design\, together with plans and specifications_._._._to be prepared for the erection of a state capitol building"" in Utah. This series contains the commission's general correspondence addressing the design competition for the building. Letters from prominent artists and designers include those from:__John W._Clawson\, Cyrus E._Dallin\, J._Leo and Avard Fairbanks\, Gavin H._Jack\, and Mahonri Young. There are also numerous suggestions from local citizens. The collection also contains important correspondence between the person eventually chosen through the competition as the capitol architect\, Richard K.A._Kletting\, and various individuals and organizations connected with the construction of the capitol. Additionally\, the series contains information on construction techniques\, planning\, and labor costs from the period.",,Public,2.00 cubic feet 5 microfilm reels 1175,State Planning Board,Mining studies,1929-1941.,Alphabetical by report.,The State Planning Board gathered research and created statistical studies on Utah's natural resources including mineral studies and the mining industry. The board worked with both federal and state agencies to identify problems and create plans relative to conserving Utah's natural resources and these studies were essential to their objectives. These are studies that focus specifically on Utah's mineral resources and industries. They include reports on mine taxation; benefits to Utah from mining; reports on various minerals; mineral charts and graphs; coal studies; fertilizer minerals and related pilot plants; a Helper coal project; iron resources; the steel industry; and a bibliography of the silver industry.,,Public,1 microfilm reel 161,Attorney General's Office,Financial records,1963-,Alphanumerical.,"These records document the financial transactions of the Administration Division of the Attorney General's Office. Information includes attorney work product\, fees\, capital outlays\, current expense files\, and budget request files.",Retain for 2 year(s) after final action,Protected, 201,Governor (1957-1965 : Clyde),State agency work program summaries,1957-1964.,Alphanumerical.,This series consists of budget allocation requests to Governor Clyde's administration.,,Public,7 microfilm reels 242,Lieutenant Governor,Executive record books,i 1850-1949.,Chronological.,"From the beginning of territorial government the secretary of the territory/state was to record the official acts of the governor. Copies of original documents issued by the governor were transcribed into the record books as official acts until the series was discontinued in 1949. A wide range of executive actions were recorded:__proclamations\, to commemorate events\, direct military affairs\, and after 1940 as executive orders; criminal pardons and extraditions; governor's messages and reports\, usually to the legislature or for territorial years also to the Secretary of the Interior; appointment and commissions of officials; elections\, including proclamations\, returns\, and entries relating to disputes;legislation\, 1896-1917 regarding communication on specific bills; and Secretary's actions while serving as acting governor\, from 1880. A few odd documents appear in the 1880s\, including certificates of marriage\, amnesty oaths\, and petitions from cities for a change in status.",,Public,4.50 cubic feet 7 microfilm reels 256,Attorney General's Office,Guardianship case files,undated,Alphanumerical.,,,, 269,Attorney General's Office. Prohibition Bureau,Seizures of court cases,1918-1933.,Alphanumerical.,"Series was all reboxed and mixed with series 61\, which is how it is now recorded in Versatile. See boxes 59 and first part of 60 on rts 96-5022.",,Public, 234,Governor (1909-1917 : Spry),Official documents and addresses,i 1909-1914.,"Type of activity, thereunder chronological.","This typed manuscript documents both official and private acts during Governor Spry's administration. Official acts (1909-1911) include copies of the governor's messages to the legislature; legislative correspondence pertaining to bills passed or vetoed and senate confirmation of appointments; proclamations declaring appointments\, public holidays\, the creation of various commissions\, and identifying corporations that had defaulted on taxes; and offers of rewards for the apprehension and conviction of certain criminals. The last quarter of the book (1909-1914) includes a speech given on Sanpete County Founder's day; a promotional speech published in the Herald Republican; speeches to school teachers on theirrole in education; and speeches to students\, particularly commencement addresses. The governor also spoke at professional conferences\, namely the American Mining Congress and the Western and National Governors' Conferences where his preferred topics were conservation and state control of natural resources.",,Public,0.20 cubic foot 1 microfilm reel 257,Attorney General's Office. Criminal Department. White Collar and Commercial Enforcement Division,Utah versus Beatrice foods transcripts,1970-1971.,Alphanumerical.,This is the transcript of an anti-trust case of Lovato v. Beatrice Foods from 1969 that that went to district court in 1970.,Retain permanently,Public, 305,Lieutenant Governor,Criminal warrant register,i 1881-1895.,Chronological by date.,"Warrants for the arrest of criminals were issued by the Governor's Office in response to the receipt of requisitions from other governors for the extradition of persons who had been accused of committing crimes in their states. The warrant directed the law enforcement official\, usually a marshal or county sheriff to find and arrest the person named. Copies of these warrants were filed and recorded in the office of the Secretary of State\, and this register contains the record copy. A separate register for recording warrants was not kept after statehood. In addition to the name of the criminal\, the crime committed and the name of the agent authorized to receive the fugitive is listed.",,Public,0.50 cubic foot 329,Lieutenant Governor,Pardons granted record books,i 1880-1921.,Chronological by the date granted.,"The territorial governor had the power to grant pardons to individuals convicted of crimes. The pardons were recorded by the territorial secretary; beginning in 1880 The secretary continued to use the registers even after the Board of Pardons assumed responsibility for granting pardons in 1896. Each entry includes the name of the person pardoned\, the court in which the case was originally tried\, the type of crime committed\, the term of sentence\, and usually a short explanation of the reasons for granting the pardon. From 1880-1885 pardons for good behavior in prison were apparently recorded in a separate volume.__The third register began in 1896 and is identified as a Board of Pardons recordbook.",,Public,1.00 cubic foot 2 microfilm reels 221,Governor (1941-1949 : Maw),Correspondence,1941-1948.,"Arranged chronologically, thereunder alphabetically by subject.","This series contains official and personal correspondence of Governor Maw and his staff and deal with the numerous activities of Governor Maw and his administration during an eventful period of American history. This series also contains a number of federal and state correspondence which provide an insight into the workings of government in the 1940's and the policy decisions made then that still have relevancy today as well as a number of personal correspondence from friends and colleagues of the Governor.Business-related correspondence which provide unique information about agency functions\, policies\, procedures\, or programs. These records document material discussions and decisions made regarding all agency interests\, and may originate on paper\, electronic mail\, or other media. This correspondence is filed separately from program case files\, and project files.",,Public,27.00 cubic feet 130 microfilm reels 298,Lieutenant Governor,Bank examiners reports,1891-1899.,Alphanumerical.,These are preliminary statements of banks and reports of the condition of banks.,,Public, 312,Lieutenant Governor,Incorporation license tax notices,1910-1913.,"Chronological, thereunder alphabetical.","This series contains notices sent by the Secretary of State to corporations and the County Clerks pertaining to businesses that owe the annual license tax. The notices contain the 1910 annual license tax act\, the name of the corporation\, where the corporation was organized\, and the fees to be paid to reinstate the corporation.",,Public,3.00 cubic feet 323,Board of Examiners,Indian War veterans' fund records,i 1918-1928.,"By document type, thereunder chronological.","These files contain papers relating to the distribution of pension funds to Indian War veterans or their widows. The files contain resolutions of the Board to allocate funds to specified individuals from legislative appropriations made in 1917\, 1919\, and 1925. There are related claim forms for the 1919 appropriation\, and there are eligibility lists\, affidavits\, and correspondence following the 1925 allotment. Board resolutions list the names of those individuals whose claims were approved for $15.00 each under the 1919 appropriation. Claim forms rarely specify individual names\, just amounts disbursed. Eligibility lists show names of those who met specified requirements\, including having filed proof of servicewith the Commissioner of Indian War Records. Affidavits contain veteran's name\, residence\, duration of residence\, current age\, date of enrollment\, company and captain under whom enrolled\, age at the time\, discharge date\, and death date if applicable. Correspondence consists primarily of letters from 1926-1928 stating that the fund was depleted and regretting that the application was not sent in sooner.",,Public,1 microfilm reel 222,Governor (1941-1949 : Maw),Proclamations,1944-1948.,"Arranged chronologically, thereunder alphabetically by subject.",This series contains proclamations issued by the Governors office during his administration. Proclamations range across a number of different topics.,,Public,0.20 cubic foot 2 microfilm reels 300,Lieutenant Governor,County financial reports,1874-1883.,Chronological.,"This series contains financial reports for each county in the territory with information pertaining to debits\, credits\, receipts\, resources\, disbursements\, assets\, liabilities\, expenditures and appropriations.",,Public,0.20 cubic foot 350,Lieutenant Governor,Oaths of office register,i 1887-1894.,Chronological by date.,"This register was used by the secretary to record oaths administered to elected and appointed officials throughout Utah. Oaths are recorded for members of the territorial legislature for the final four terms prior to statehood (1888\, 1890\, 1892\, and 1894). The balance of the oaths are for local government (county\, precinct\, city\, and town) offices such as mayor\, town president (board of trustees)\, trustee\, selectman\, alderman\, councilor\, marshal\, sheriff\, constable\, assessor and collector\, treasurer\, clerk\, recorder\, school superintendent\, surveyor\, recorder of marks and brands\, sealer or weights and measures\, pound keeper\, coroner\, and fence viewer. A few loose oaths for members of the legislative staff (1894 session) are included.",,Public,1 microfilm reel 280,Attorney General's Office,Damage and action case files,1959-1977.,Alphanumerical.,,,, 366,Lieutenant Governor,Financial reports,1896-1924.,Alphanumerical,,,Public, 346,Lieutenant Governor,Deed applications,1896-1916.,Alphanumerical.,Deed applications document the property transactions of the state.,,Public, 390,Lieutenant Governor,Authorized businesses register,1909-1918.,Alphabetical by first letter of company.,"Volume listing early companies authorized to do business in Utah. Lists date\, number\, company name\, individual's name\, and location.",,Public, 398,Lieutenant Governor,Trademark applications,1889-1984.,Numerical by trademark number.,"This series documents the application and renewal process for the registration of trademarks\, service marks\, and tradenames in Utah. Files frequently include the initial application\, trademark samples\, proofs of publication\, notification of expiration of trademark\, renewals of registration\, and correspondence related to the registration.",,Public,85.00 cubic feet 401,Lieutenant Governor,Trademarks registers,1881-1979.,Numerical by mark number.,"This series is a chronological list of the trademarks filed with the Secretary of State. Each registration consists of the mark number assigned\, the date of filing\, the name or device being registered\, the registering body\, and the product upon which the mark is to be used. Some registrations include proofs of publication (primarily from June 1931 to July 1936)\, the address of the registering body\, and samples of the mark (up to July 1936).",,Public,4.00 cubic feet 5 microfilm reels 508,Board of Corrections,Audit reports,1966-1967.,Alphanumerical.,Report prepared by internal or external auditors as a result of a financial audit.,,Public, 521,Treasurer,General ledgers,1878-1962.,Alphanumerical,"General accounts ledger\, showing debit and credit entries\, and reflecting expenditures in summary.",,Public, 407,Board of Education. Office of Education,Instructional television listings and broadcast schedules,1963.,Chronological.,"This series is composed of annually produced volumes. These reports contain the daily television schedule for art\, foreign language\, health\, language arts\, math\, music\, science\, and social studies classes. The schedule includes the date\, time\, television station broadcasting the class\, program number\, program title\, and standards and objectives for each class. Also included is an order form for the materials used in the classes.",Permanent. Retain until administrative need ends,Public,1.00 cubic foot 511,Office of the State Auditor,Bonds register,1921-1941.,Alphanumerical.,Record of Bonds issued within the State of Utah and tracked by the State Auditor's Office.,,Public, 525,Treasurer,Letterbooks,1896-1912.,Alphanumerical,This series includes the State Treasurer's letterbooks.,,Public, 503,Governor (1965-1977 : Rampton),Board of Examiners records,1961-1976.,Chronological by date.,"This series contains Governor Rampton's copies of minutes and agenda pertaining to meetings of the Board of Examiners\, a committee on which the Governor served with the Secretary of State and the Attorney General. Title 63 of the Utah Code of 2000 states that the Board of Examiners has the ""power to examine all claims against the state for the payment of which funds appropriated by the Legislature or derived from any other source are not available."" The majority of the requests made to the Board of Examiners during Rampton's administrations were out-of-state travel requests and salary increase proposals. This series also includes correspondence relative to certain requests\, proposals\, or claims.",,Public,6.00 cubic feet 13 microfilm reels 529,Treasurer,Unclaimed Property Act subject files,1962.,Alphanumerical,,,Public, 556,Department of Agriculture and Food,Regulatory case proceedings,1938-,Chronological by date of hearing,Case files contain various records collected from within the department for the purpose of an inspection or investigation. Transcriptions of hearing proceedings on agriculture violations are included.,Retain for 5 year(s) after case is closed,Protected, 586,Dairy and Food Commission,Dairy minutes,1955-1958.,Alphanumerical,,,Public, 517,Office of the State Auditor,Public lands survey correspondence,1922-1923.,Alphanumerical.,Claims from Governor Mabey involving the revolving fund for the survey of public lands.,,Public, 574,Department of Agriculture and Food. Division of Animal Industry,Livestock office correspondence,1954-1967.,Alphanumerical.,"This series contains correspondence\, slaughterhouse licensing records\, bounty reports\, brucellosis appraisals\, predatory animal contract reports\, nonresident correspondence\, brand inspection vouchers\, licensing applications\, disease control laws\, hunter and trapper names and statistics\, complaint reports\, livestock feed notices\, and other relevant information.",,Public, 605,Department of Human Services. Division of Substance Abuse,Substance abuse administrative records,1955-1970.,,,,, 572,Department of Agriculture and Food,Board of Regulation appointments correspondence,1953-1962.,Alphanumerical.,These files contain the Board of Regulation's appointment correspondence.,,Public, 584,"Department of Agriculture and Food. Marketing, Communications, and Economic Development Division",Correspondence,1951-1956.,Alphanumerical.,"Correspondence documents the administration or management of the Dept. of Agriculture's Division of Marketing and Promotion\, office organization\, it's policies\, procedures and achievements.",,Public, 601,Recorder of Marks and Brands,Brands letterbooks,1901-1914.,Chronological.,"These books are correspondence from the Recorder of Marks and Brands verifying the certificate and purchase of brands and marks. Information includes the design\, position and cost.",,Public, 537,Treasurer,Audit reports,1961-1964.,Alphanumerical,Report prepared by internal or external auditors as a result of a financial audit.,,Public, 23,Salt Lake City (Utah). Department of Finance,Journal entries,1980-,Numerical by assigned number.,"These are forms used by Salt Lake City departments to correct\, adjust\, or supplement transactions previously recorded on city ledgers. These forms include department number\, reference number\, type of journal entry (regular\, special cash disbursements\, suspense)\, effective date\, department fund/class number\, cost center/fund number\, object code\, project number\, debit amount\, credit amount\, description\, debit or credit totals\, signatures of persons preparing form\, approving form\,and date.",Retain for 5 year(s),Public, 39,Salt Lake City (Utah). Department of Finance,Detail cost center transaction,1983-,Chronological.,"This is a monthly computer printout listing every transaction by cost center such as cash receipts\, expenditures\, purchase orders\, checks\, journal entries\, etc. This printout includes agency number\, cost center number\, fund class number\, fund number\, appropriation number\, contact number\, month and year\, transaction code\, document number\, submitting unit\, batch number\, posting date\, amount\, and in some cases a brief description.",Retain for 15 year(s),Public, 24,Salt Lake City (Utah). Department of Finance,Cash receipts,1980-,Numerical by department number.,"These are receipts for cash received into city accounts. These receipts include receipt number\, name and address of person\, department\, or business cash received from\, date\, description\, distribution of funds received (by department fund/class number\, cost center fund\, object code\, project number\, amount\, and total received)\, name of bank\, name of person issuing receipt\, whether cash\, check\, or transfer\, and effective date.",Retain for 3 year(s),Public, 51,Salt Lake City (Utah). City Treasurer,Special assessment property lists,1904.,Chronological.,"This letterpress book contains copies of lists of property assessed special taxes. It contains lists with the name of the special assessment\, extension number; explanation and location of assessment; names\, lot\, block\, feet amount\, totals\, signature of city treasurer; and notices of the special tax levy.",,Public, 27,Salt Lake City (Utah). Department of Finance,Golf course receipts,1984-,Chronological.,"This is a seasonal record of daily receipts from each of the Salt Lake City nine golf courses. The records for daily receipts for each course includes daily shift closing reports\, item sales Summary Reports\, transaction Audit Report from the credit card terminal\, batch Summary Report from credit card terminal\, credit card batch results\, copy of daily bank deposit slip\, white copy of individual credit card slips\, documentation for all voided transactions\, the yellow copy of gift certificates sold\, the white copy of fully redeemed gifts certificates\, rain checks redeemed\, vouchers redeemed\, coupons redeemed\, and golf car rental agreements.",Retain for 2 year(s),Public, 8,Duchesne County (Utah). County Treasurer,Tax sale records,1917-,"Chronological, numerical by serial number.",,Permanent. Retain until administrative need ends,Public, 72,Salt Lake City (Utah). Department of Finance,Cash receipts transaction register,1984-,Chronological.,"This is a daily computer printout listing all cash transactions received through cash registers and showing the entries being posted to the financial system. This is summary level information which is organized by account distribution. This printout includes individual detail transactions and includes receipt date\, effective date\, agency number\, cost center\, project number\, object code\, description of object code\, cash register receipt number\, dollar amount\, type of receipt (cash\, check\, transfer)\, and band code.",Retain for 2 year(s),Public, 83,Salt Lake City (Utah). Department of Finance,Cost center budget revisions,1983-,Chronological.,"These are forms completed by city departments to correct\, adjust\, or amend budgets previously recorded on city ledgers. For the general fund\, a file is maintained for each department; all other funds are maintained together by fund. These forms include a summary sheet showing date change was posted to financial system\, individual documents\, reference number\, net amount of change\, who prepared document\, summary description of change\, cost center\, object code\, detail\, whether budget is increasing or decreasing and by what amount\, justification of why the change was requested\, necessary authorizing signatures as required by written or unwritten city policy\, and a copy of computer generated Input Validation Report.",Retain for 5 year(s),Public, 134,Attorney General's Office,Criminal actions registers,1896-1899.,Alphanumerical.,,,, 158,Attorney General's Office,Robert B. Hansen's administrative records,1969-1975.,Alphanumerical.,"Includes outgoing correspondence (""gold files"")\, meeting minutes\, financial records\, subject files\, etc. for Asst. Attorney General Robert B. Hansen.",,Public, 170,Department of Agriculture and Food,Agricultural statistics reports,1971-1986.,Chronological.,"This series contains reports of agricultural activities from the previous year with information pertaining to statistics\, crops\, farms\, dairy\, livestock\, fish\, labor\, prices\, weather\, budgets\, maps\, charts and graphs. Beginning in the late 1980s\, this series is included with the Annual Reports.",,Public, 136,Attorney General's Office,Inheritance tax record books,1910-1918.,Alphanumerical.,"Gives deceased's name and date of death and logs dates and actions taken pertaining to inheritance tax (e.g. dates of correspondence\, tax received\, etc.)",,Public, 173,Attorney General's Office,Liquor control commission investigation records,ca. 1937.,Alphanumerical.,,Permanent. Retain for 1 year(s),, 194,Governor (1957-1965 : Clyde),Extradition records,1956-1964.,Alphanumerical.,"This series contains correspondence between Governor Clyde's office and officials from other states concerning extradition of fugitives.Records created by agency administration to document the research\, creation and application of agency programs\, policies and procedures. May include correspondence\, policy and program case files\, and executive files documenting leadership roles and decision making processes.",,Public,5 microfilm reels 202,Governor (1905-1909 : Cutler),Correspondence (incoming),i 1905-1908.,"Alphabetical by the surname of the correspondent or by the name of the agency, thereunder chronological.","This series contains letters to Governor Cutler. This was the Governor's primary way of communication with the Utah citizenry and other principal officials of other states and nations. The correspondence is in the form of letters\, reports\, and notices. Correspondence includes that with federal and state agencies as well as individuals. Education is a prominent theme\, but many other subjects are also included.Business-related correspondence which provide unique information about agency functions\, policies\, procedures\, or programs. These records document material discussions and decisions made regarding all agency interests\, and may originate on paper\, electronic mail\, or other media. This correspondence is filed separately from program case files\, and project files.",,Public,3.00 cubic feet 5 microfilm reels 141,Attorney General's Office. Criminal Department. White Collar and Commercial Enforcement Division,Consumer protection case files,1972-,Numerical by case number.,"These files document cases referred to the Attorney General's Office for litigation by the Department of Commerce\, Division of Consumer Protection. An assistant attorney general representing the Division of Consumer Protection investigates violations of consumer protection statutes and conducts prosecutorial procedures against violators. There may be cases where no referral is made to the Attorney General's Office and are investigated and prosecuted by the Division of Consumer Protection. In addition\, there are some cases that do not result in litigation. Information includes attorney work product\, court documents\, investigative reports\, correspondence\, and some evidence.",Retain for 15 year(s),Public, 174,Attorney General's Office,Old age assistance lien agreements,1958-1965.,Alphanumerical.,"To obtain public assistance in old-age cases\, the individual had to give a lien to the public welfare department on any real property owned in return for getting public moneys. These are cases of default\, death\, etc. where the attorney general's office is out to collect on the lien.",,Public, 195,Governor (1957-1965 : Clyde),Government appointment notices,i 1957-1964.,Alphabetical by name.,This series is comprised of appointment notices issued by Governor Clyde during his terms in office.,,Public,2 microfilm reels 203,Governor (1905-1909 : Cutler),Correspondence (outgoing),1905-1908.,"Chronological, although loose correspondence precedes the unbound and bound letterbooks.","Governor Cutler's outgoing correspondence is organized into eighteen folders and five bound letterbooks; the first letter book has been unbound and constitutes seventeen of the folders. This correspondence consists of copies of letters sent from the governor's office. The main events of Governor Cutler's administration are documented in this correspondence. His concern with capital investment to encourage industrial development in the areas of factories\, mines\, railroads\, and agriculture is apparent; a State Bureau of Statistics was charged with gathering comprehensive data on progress in these areas. He also implemented several social programs.",,Public,6 microfilm reels 164,Attorney General's Office,Claims committee,1960-1968.,Alphanumerical.,,,, 189,Governor (1933-1941 : Blood),Deer Creek and Salt Lake aqueduct project files,1933-1940.,Chronological by year thereunder alphabetical by document type.,"These records\, acquired by the governor's office\, document events surrounding the construction of Deer Creek Reservoir and the Salt Lake Aqueduct. These two projects and the Utah Lake project (diking the lake to decrease evaporation) are known as the Provo River Project. This series contains correspondence\, reports\, briefs and minutes. Reports on the projects' progress\, engineering reports\, lists of financial contributors\, letters from individuals and companies exploring purchasing water\, etc. can be found within these records.",,Public,0.40 cubic foot 2 microfilm reels 198,Governor (1957-1965 : Clyde),State government rosters,1957-1964.,Alphanumerical.,This series contains rosters of state government employees during the administration of Governor Clyde.,,Public,1 microfilm reel 180,Attorney General's Office,Opinions (property tax),1929-1964.,Numerical by opinion number.,The Attorney General issues advisory opinions on questions of law upon request from a Utah State agency or County Attorney. This series is made up of opinions related to property tax questions. Each opinion consists of the originating request and the Attorney General's response.,,Public,2.00 cubic feet 1 microfilm reel 237,Lieutenant Governor,Administrative correspondence,1933-1979.,Alphanumerical.,This series consists primarily of administrative correspondence and reference files on a wide variety of topics.,,Public, 183,Governor (1917-1921 : Bamberger),Administrative records,1913-1920.,Grouped by document type or subject.,"This series is a compilation of various events that took place during and before Governor Bamberger's term. It contains records of miscellaneous correspondence\, appointments\, Indian War Veterans fund\, and land settlement records. It also consists of microfilmed scrapbooks of newspaper clippings of Bamberger's political happenings\, prohibition\, World War I\, agriculture\, coal shortage\, railroads\, and other events during his term. This series gives a taste of the important political issues facing Governor Bamberger.",,Public,0.70 cubic foot 8 microfilm reels 252,Attorney General's Office,Local court abstracts of judgment,1939-1941.,Alphanumerical.,,,, 219,Governor (1977-1985 : Matheson),Board and commission appointment records,1969-1984.,"Chronological by term, thereunder alphabetical by document type, thereunder alphabetical by board or commission.","The Governor has the power to appoint members to various State boards and commissions; this series contains resumes\, applications\, appointment notices\, and correspondence pertaining to those appointments\, preserved by Governor Matheson and his staff. Included in this series are applications received via the ""SEARCH"" (""State Efforts to Attract Responsible Citizen Help"") system\, a special citizens' advisory panel organized by Matheson in his first administration. The purpose of the SEARCH panel was to review all board and commission applications from throughout the state. It is likely that Matheson did not use the SEARCH system during his second administration. Linda Waddingham served as the Governor's Scheduling Coordinator and as such handled all of the administrative processing of board and commission appointments. Some of the materials in this series are in reference not to boards or commissions but to high-level positions in state government agencies\, such as the materials regardingthe appointment of an Insurance Commissioner during Matheson's first administration.",,Public,7.00 cubic feet 18 microfilm reels 246,Legislature,Account book,1852-1869.,Chronological by term.,"This volume records the expenditures of the earliest legislatures including per diem expenses to individual legislators; clerical expenses; services (eg. cleaning); and other incidentals (eg. soap\, candles).",,Public,0.50 cubic foot 1 microfilm reel 289,Attorney General's Office,Charitable Foundation tax records,1973-1975.,Alphanumerical.,,,, 306,Lieutenant Governor,Criminal requisitions registers,i 1881-1949.,Chronological.,"This register contains requisitions for extraditions which were formal requests issued by the governor of Utah to governors of other states for the return of fugitives accused of committing crimes in Utah. Requests for the extradition of fugitives originated at the local level\, usually from county attorneys\, district courts\, justices of the peace\, or police officials. They were often accompanied by court documents or correspondence. In response to the local level request\, the governor's office issued the formal extradition document\, a copy of which is recorded in this series. Information is recorded on standard forms. Each form specifies the crime committed\, name of criminal\, place where suspect might be found\, and the name of the officer authorized toreceive the fugitive.",,Public,1.70 cubic feet 4 microfilm reels 241,Lieutenant Governor,Territorial executive papers,i 1850-1896.,"Numerical, with numbers assigned approximately chronologically by filing date.","The territorial secretary was responsible for recording all acts and proceedings of the Governor in his executive department and to provide copies of these official acts to specific federal officials. Over half of the series represent official acts of the Governor. Many other duties of the secretary are also documented\, most reflecting routine administrative functions of the territorial government. The period from 1880 to 1895 represents the bulk of the collection. Important functions of the governor documented in the series include supervision of the militia; supervision of elections; appointment of officials; regulation of the court system; pardoning and extradition of criminals; supervision of Indian affairs; regulation of liquor\,1859-1860; and supervision of the executive department of the government. Routine activities of the secretary documented in the series include distributing copies of territorial laws\, management of public works projects\, supply procurement\, and oversight of the financial affairs of the territorial government.",,Public,5.00 cubic feet 24 microfilm reels 272,Attorney General's Office,Construction and relocation contracts,1960-1969.,Alphanumerical.,,,, 344,Lieutenant Governor,Insurance agents appointment notices,1896-1907.,Alphanumerical.,,,Public, 263,Attorney General's Office,Delinquent corporation records,1961-1972.,Alphanumerical.,,,, 321,Lieutenant Governor,Administrative records,1931-,Alphanumerical.,"Includes employee evaluations\, referenda petitions\, election returns\, extension cords\, and chair wheels. Also includes budget correspondence\, conference speeches\, and committee records (1982-1984).",Permanent. Retain until administrative need ends,Public, 266,Attorney General's Office,Legislature's financial claims,1968-1971.,Alphanumerical.,,,, 281,Attorney General's Office,Encroachment case files,1961-1965.,Alphanumerical.,,,, 299,Lieutenant Governor,Bank conditions reports,1889-1913.,Alphanumerical.,,,Public, 314,Lieutenant Governor,Correspondence,1883-1889.,Alphanumerical.,"Correspondence documents the administration or management of the Territorial Secretary's office\, office organization\, it's policies\, procedures and achievements.",,Public, 337,Lieutenant Governor,State property registers,1892; 1912.,Chronological.,"Two volumes are in archives custody: 1892 and 1912. The 1892 volume contains a handwritten list of property and its valuation held by the following territorial institutions: University of Utah\, Agricultural College\, Insane Asylum\, Reform School and Deseret Agricultural and Manufacturing Society. The 1912 volume contains an inventory of state property\, from desks\, book cases and typewriters to cuspidors\, sterilizers\, and silverware. Various offices are included: Governor\, Secretary of State\, Auditor\, Attorney General\, Land Commission\, Supreme Court\, Coal Mine Inspector\, Board of Health\, Engineer\, Insurance Commissioner\, National Guard\, Art Institute\, etc. Loose typed inventories are tucked inside the volume.",,Public, 352,Lieutenant Governor,Commission registers,i 1875-1938.,Chronological.,"These registers record all commissions of appointed officials. Elected officials were also required to receive their commissions from the governor following the canvass of election and their filing of an oath and any required bonds. Appointed volunteer board members and militia officers were likewise commissioned. Entries in these volumes record the individual's name\, office title\, when and by whom commissioned\, the location\, the date of election or appointment\, and the term or duration of the commission. Offices covered include territorial/state agencies and boards\, 1875-1921; county officials 1875-1896 and then a listing again from 1906-1938; precinct officials 1875-1896; and municipal officials 1875-1895.",,Public,4.50 cubic feet 385,Lieutenant Governor,Religious organizations incorporation record book,1901-1918.,Chronological by filing date.,"Copies of the articles of incorporation for churches and religious societies whereby they could acquire\, hold and dispose of property. The majority of records are pre-printed forms from the LDS Church\, but also include typed forms for the Catholic\, Greek Orthodox and Presbyterian churches. Includes county and corporate name\, purpose\, estimated value of property currently held\, title of personmaking articles of incorporation\, wording on corporate seal\, signature of authorized person and notary public's statement and signature.",,Public,1 microfilm reel 396,United States. Board of Registration and Election in the Territory of Utah,Election returns register,i 1891-1895.,Volumes are arranged chronologically by year. Entries are by level of office and/or alphanumerically by county or district.,"These volumes contain certified election return abstracts from around the territory for each year from 1891 through 1895. The returns are certified by members of the Utah Commission or by the Board of Canvassers. The volumes contain returns for elections from the municipal level to territory or state-wide positions\, but not all levels are present in each year. The 1891 volume contains returns from each district for members of the Legislative Council and returns for members of the territorial House of Representatives. It also contains general election returns of county and precinct officers. The 1892 volume contains returns for delegates to Congress\, territorial\, and county officers plus those for precinct officers.__Returnsfor members of the Legislative Council and the territorial House comprise the 1893 volume. The 1894 volume contains general election returns for county and precinct officers and returns of a special election to choose delegates to a constitutional convention. The 1895 volume contains returns for the election of state and district offices plus a referendum on the adoption of a state constitution; it also contains returns of the general election of county and municipal officers.",,Public,2.50 cubic feet 388,Lieutenant Governor,Notaries public commissions registers,i 1887-1954.,Chronological.,"These volumes register the commissions issued by the governor. After 1874 notaries were appointed by the governor and their bonds and oaths were filed with the secretary of the territory/state. Until 1919 a complete copy of the certificate of commission and the notary's oath was recorded. After 1919 only a list was kept which recorded the date of commission\, the individual's name\, county\, post office\, date of bond and oath\, name(s) of sureties\, and date of expiration.",,Public,8.50 cubic feet 400,Lieutenant Governor,Collection agency bonds register,1913-1938.,Alphanumerical,,,Public, 415,Lieutenant Governor,Ownership marks affidavits,1911-1931.,Chronological by filing date.,"This series consists of affadavits of ownership marks used by companies manufacturing\, transporting\, or bottling dairy products\, ice cream\, cream\, or soda water. The documents include the company name and address\, product type\, mark description and location\, and a notarized signature of the person registering the mark. The 1911 Legislature approved an act providing for the registration of marks with the Secretary of State. (Laws of Utah\, 1911\, Chapter 30). The act was repealed by the Legislature in 1931. (Laws of Utah\, 1931\, Chapter 16).",,Public,0.50 cubic foot 1 microfilm reel 492,Department of Health. Human Resource Management and Employee Development,Executive correspondence,1988-2014.,Chronological,"Business-related correspondence which provide unique information about agency functions\, policies\, procedures\, or programs. These records document material discussions and decisions made regarding all agency interests\, and may originate on paper\, electronic mail\, or other media. This correspondence is filed separately from program case files\, and project files.",,Private, 378,Lieutenant Governor,Incorporation index registers,1880-1919.,Chronological.,"Registers listing companies to whom the Secretary had issued certificates of incorporation\, created to help access record books\, incorporation case files\, etc. They include building and loan associations\, insurance firms\, religious associations\, and a wide range of other private businesses. Later indexes repeat part of the information in earlier registers.",,Public,3 microfilm reels 445,Board of Examiners,Claims case files,1896-1969.,Alphanumerical.,"Claims for money due an individual or group. Initially they were introduced in the legislature and by 1905\, sent to the Board of Examiners after the first reading. The Board might then pass it on to the legislature for consideration of an appropriation. Starting in 1917\, any claim went directly to the Board of Examiners\, although an individual could still appeal a rejected claim to the legislature.",,Public, 482,Lieutenant Governor,Financial records,1969-1976.,Alphanumerical.,"Assorted budget correspondence\, forms\, copies of legislation\, etc. regarding state appropriations and expenditures.",,Public, 501,Board of Examiners,Motel hearings exhibits,1963-,Alphanumerical.,Survey and analysis of damage done to public buildings during natural disasters.,Permanent. Retain until administrative need ends,Public, 502,Board of Examiners,Tax anticipation bonds,1932-,Alphanumerical,,Permanent. Retain until administrative need ends,, 498,Board of Examiners,Claims registers,1896-1932.,Alphanumerical,Includes claims of the state road commission.,,Public, 509,Office of the State Auditor,General ledgers,1853-1941.,chronological by date,"This series is comprised of two separate general account ledgers dating back to Utah's territorial time period. Ledgers were kept by the territorial treasurer and document spending within the territory under a number of varying topics. Some of these include by county\, by school\, by individual\, and in the first ledger spending on ""Indian Wars.""General accounts ledger\, showing debit and credit entries\, and reflecting expenditures in summary.",,Public,1.20 cubic feet 1 microfilm reel 406,Lieutenant Governor,Corporation license registers,1907-1920.,Chronological by four or five year period thereunder alphabetical by first two letters of the corporate name.,"Registers log the payment of annual license taxes for corporations\, and also include filing case and docket number\, corporation name\, place incorporated and capital stock amount.",,Public,2 microfilm reels 499,Board of Examiners,State agency records,1963-1970.,Alphanumerical,,,, 512,Office of the State Auditor,Journals,1890-1943.,Chronological by date.,"These accounting journals record monthly receipt and disbursement of funds. Expenditures are noted for a wide range of entities: counties\, state officers\, courts\, state agencies\, universities\, charitable relief\, etc. Entries note to which account they are charged (e.g. county sundries\, territorial district school tax\, etc.) and the nature of the expenditure\, whether for salaries\, freight\, maintenance\, capture of fugitives\, animal bounties\, etc. Various appropriations and receipts are also noted: state lands\, hog cholera fund\, cigarette stamps\, motor vehicle fees\, etc.\, sometimes specifically citing the legislative act.",,Public,4.35 cubic feet 515,Office of the State Auditor,Subject files,1965-1976.,"Chronological by date, thereunder alphabetical by subject.","This series is comprised of miscellaneous auditor files\, reports and correspondence sent between the state auditor and a number of different groups including state agencies\, schools and official organizations. The records detail the relationship between the auditors office and other state agencies.",,Public,6.00 cubic feet 545,Department of Agriculture and Food,Agriculture and food product commission records,1917-1918.,Alphanumerical.,These records were created and gathered by the Commission to address public health and food production. Included are publications from federal agencies. Of note is a public health bulletin concerning people deemed unfit for military service and the construction of a vacuum principle dirigible airship.,,Public, 573,Department of Agriculture and Food,Miscellaneous animal industry files,1954-1978.,None.,"This series contains lists of minimum requirements for and evaluations of slaughterhouses. It also contains lists of grazing\, licensing\, and permitee names and addresses\, the names of the Utah State Animal Health Committee for 1962\, and a list of vocational agriculture teachers from 1962-63.",,Public, 533,Treasurer,Bonds and coupons registers,1888-1940.,Alphanumerical,Coupons and notes redeemed throughout the lifetime of the bond.,,Public, 557,Department of Agriculture and Food,Financial records,1949-1963.,Alphanumerical,"These records include reports\, budget planning records \, and vouchers.",Permanent. Retain for 1 year(s),, 593,Murray City School District (Utah),Pay record,1972-,Numerical by check number.,"This computer report is a history of all issued handwritten special payroll checks by the district. It is printed monthly and usually a short list of twelve checks or less. It includes check number\, social security number\, account number\, deductions\, name of payee\, gross pay\, net pay\, and computer generated journal entries for monthly payroll totals.",Retain for 53 year(s),Public, 514,Office of the State Auditor,Administrative records,i 1852-1898.,Chronological.,"The auditor reviews the accounts of all state government agencies in Utah. Part of this responsibility includes examining the county collection and remittance of taxes and their disbursement via warrants drawn on Utah's treasury. These activities are documented with correspondence\, reports\, accounts\, warrants\, receipts\, etc. Many receipts to county collectors and assessors are included. The counties also provided regular reports on amounts assessed for general taxes and schools\, any abatements made\, county financial statements (after 1882)\, etc. Other sources of revenue are less commonly noted\, including some bond sale receipts (after 1890) and court reports of fines and charges (after 1892). Any funds withdrawn from the treasury required a warrant from the auditor. Warrant certificates\, requests to issue a warrant\, or receipts acknowledging a warrant are frequent\, sometimes accompanied by bills or proceedings. Certain agencies account for the bulk of the requests: the penitentiary\,the territorial marshal (for extraditions and prisoner discharges)\, and the courts (mostly for judge and clerk salaries and witness and juror fees). Other common billings include those for road and bridge work\, supplies for the Deseret Agricultural and Manufacturing Society\, scholarships to the University of Deseret\, public school expenses\, appropriations to state agencies\, salaries of state officials\, and partial payment of county bounties. After 1869\, the auditor was the place of deposit for legislative papers left at the end of each session. These include agency reports: annual county agricultural reports\, county fiscal reports\, the Supreme Court's report\, Warden's report\, etc.__There are also occasional letters\, petitions\, lists of officers and laws\, etc. Railroad incorporation papers are rare. Insane asylum reports are regular after 1888.__Some correspondence regarding marks and brands is included after 1897.__Other individual items include a certificate of appointment in 1852\,the auditor's annual report and a later published report\, probate judge bonds\, the 1880 and 1882 biennial reports of the sealer of Weights and Measures\, etc.",,Public,8.00 cubic feet 25 microfilm reels 535,Treasurer,Inheritance taxes case files,1907-1919.,Alphanumerical by case,These records consist primarily of copies of court papers appointing appraisers and the results of the appraisals and inventories. Estates of deceased persons were subject to state probate taxes.,,Public, 547,Department of Agriculture and Food,Audit reports,1960-,Alphanumerical.,Report of audit findings.,Permanent. Retain for 3 year(s),Public, 558,Department of Agriculture and Food,Certificate of appreciation,1967.,Alphanumerical.,This series contains a copper plate given to Dr. Marion Merkley.,,Public, 540,Department of Agriculture and Food. Division of Animal Industry,Brand books,i 1851-,Chronological by publication date.,"Brands have been registered in Utah since 1851. Brand books were used locally to prevent the duplicate use of brands by livestock owners\, and as a means of identifying and controlling animals left in estray pounds or that were being sold. Later\, as regulations expanded state control over inspection for disease\, transportation\, and slaughter of livestock\, maintenance of a central brand registry became even more important. Entries in the brand books include the brand symbol\, name of the person registering the mark or brand\, the location on the body of the animal\, county of residence of the applicant\, and the date the brand was recorded. Illustrations of where the marks and brands appeared on the body were added to the books with the 1901volume\, as were the names of brand owners. Brand registry numbers were added in 1922. The pattern of publication has been to produce cumulative issues every ten years--since 1976 every five years--that include any new brands registered since the last cumulation. Supplements to the brand books appear at regular intervals and contain newly registered brands and marks. Since 1901 brand owners have been required to renew their brand registrations every ten years\, but earlier books contain all brands ever recorded even though they may have only been in active use for a short time. Holdings of the brand books are not complete.",Permanent. Retain until administrative need ends,Public,2.00 cubic feet 10 microfilm reels 594,Department of Agriculture and Food,Drought relief disbursements register,"1934-1935, 1941-1945.",Chronological by entry date.,"This series contains records of disbursements used to provide drought relief. Information includes dates\, purchase order numbers\, vendors\, project names\, and amounts.",,Public, 611,Department of Health. Division of Medicaid and Health Financing. Bureau of Financial Services,"Statistical information, strata information, data sheet, and claims processing review schedule report fiche",1989-2014.,Numerical by claim number.,"This is a record used to verify programs and claim audits by the federal government. Includes sample lists\, data sheets\, claims processing review schedule reports\, audit programs\, and samples of computer screens. These lists and data sheets contain medical payment codes\, sex\, age\, date of birth\, social security number\, signature\, telephone number\, and name. This fiche is produced monthly.",Retain for 9 year(s),Private, 639,Department of Commerce,State Narcotics Inspector correspondence,1952-1957.,Alphanumerical,This series contains correspondence to and from the State Narcotics Inspector.,,Private, 651,Department of Commerce,Payroll records,1941-,Alphanumerical.,"Reports by low organization number including time sheets\, per diem\, mileage\, retirement\, and other personnel payments or deductions.",Retain for 3 year(s),Private, 671,Department of Commerce. Division of Securities and Real Estate,Audit reports,1933-1934.,Alphanumerical,Report prepared by internal or external auditors as a result of a financial audit.,Permanent. Retain for 1 year(s),Public, 617,Department of Commerce,Professional licensing application files,1952-,Alphanumerical by subject.,These records contain applications for professional licenses.,Retain for 10 year(s),Public, 692,Murray City School District (Utah),Monthly retirement report,1984-,"Numerical by location code, thereunder alphabetical by name.","This is a monthly computer report on information sent to the State Retirement Office. It is used to verify funds contributed to the State retirement system. It includes social security number\, members name\, monthly earnings\, earnings subject to retirement\, deductions from pay check\, contributions by employer for employee\, retirement deposits\, salary deferred stock fund\, salary deferred 401(k) fund\, and contribution of employer 401(k) fund.",Retain for 1 month(s),Private, 688,Murray City School District (Utah),Monthly financial reports,1980-,"Chronological, thereunder numerical by account number.","This computer report is printed monthly and is a summary of the district financial situation. It is used to create district financial reports. It includes reports on expenditures\, budgets\, programs\, and includes balance sheet account and revenues (local\, state\, and federal). The report includes detail of account number\, description number\, description\, current month expenditures/receipts\, budget\, year to date expenditures/receipts\, and budget balance.",Retain for 3 year(s),Private, 712,Labor Commission,Employer system,1987-,Numerical by employer/UI number.,"This system keeps track of the employer and the employers' workers' compensation insurance and injuries\, accidents\, wage claims\, elevator and boiler inspections and any discrimination violations. Some of the information generated has a major effect on the productivity of the employer and the well being of the employees. The intent of the system is to keep track of the Utah employer\, their subsidiaries and their employees. This series includes but is not limited to the number of employees\, location of the business\, safety compliance\, discrimination information regarding employees\, employeers reporting injuries\, employers with Workers' Compensation coverage\, number of employees paid for disabling injuries and thelength of time they receive compensation.",Retain for 75 year(s),Private, 810,State Prison,Administrative records,1935-1977.,None,"These records document the everyday operation of the prison. The series includes a variety of records\, such as daily inmate transfer sheets\, staff meeting minutes\, vehicle gas usage logs\, information about disciplinary procedures and procedures for moving of prisoners\, securing a crime scene\, and inmate check-out. Staff meeting minutes are included for treatment staff\, medium and maximum security staff\, executive staff\, warden?s advisory committee\, and the employees? council. There are inmate rosters and cell change requests.",,,0.50 cubic foot 679,Department of Commerce. Division of Professional Licensing,Frank J. Moormeister license revocation hearing files,1929-1939.,Alphanumerical,"Frank J. Moormeister appeared before the Dept. of Registration on the charge of unprofessional conduct on the grounds of procuring a criminal abortion. The department found the doctor guilty\, but the Supreme Court's rendered a decision regarding appeals in which it stated that an appeal should be heard in the same manner as a civil case might be appealed from the Justice's court. The case thus appeared before the district court some five times and before the Supreme Court three times\, plus several postponements.",,Public, 703,Murray City School District (Utah),Accounts payable report,1875-,Numerical by check or purchase order number.,"This report lists the payment of district bills. It is used for accounting and auditing purposes. The report includes the check or purchase order number\, date\, vendor number\, item description\, date of purchase order\, invoice number\, fund code\, location number\, program code\, date of purchase order\, amount of invoice and discount and amount. In 1971\, the report was computerized and in 1978 the report was placed on Computer Output Microfiche. It is printed three times per month.",Retain for 7 year(s),Private, 704,Murray City School District (Utah),Prior payment report,1984-,Numerical by vendor number.,"This report lists all payments made to individual vendors. It is used for reference purposes. The report is updated monthly and is received initially as a computer printout. The annual report containing all vendor payments for the fiscal year is received on computer output microfiche. The report includes vendor number and name\, 1099 flag (for purchases over $600 which require an Internal Revenue Service form)\, purchase order number\, invoice number\, account number\, check number\, and check date.",Retain for 4 year(s),Private, 776,Department of Commerce. Division of Professional Licensing,Professional licenses and certificates registers,1893-1930.,"Alphabetical by profession, thereunder chronological by license date.","Dental Register from 1894-1910. Also\, a register of licenses for midwives\, obstetricians\, physicians\, pharmacists\, and physicians 1894-1928. Register includes license number\, date\, name\, age\, residence\, and name of training school.",,Public,0.50 cubic foot 2 microfilm reels 819,Board of Pardons and Parole,Arrest warrants,1946-1949.,Alphanumerical,,Permanent. Retain for 1 year(s),, 828,Department of Health and Welfare. Division of Corrections. Adult Parole and Probation Section,Extradition records,1940-1963.,None.,"This series contains extradition records for individuals who have committed crimes in Utah but are living in another state. Extradition orders are signed by Governors Blood\, Maw\, Lee\, and Clyde. Some are also signed by other officials. Information includes correspondence\, fugitive warrants\, extradition waivers\, court documents\, autopsy reports\, and other related records.",,Public, 957,Supreme Court,Law and motion case files,1977-,Alphanumerical.,"Law and Motion files includes docketing statements\, written motions\, proposed orders\, stipulations\, and similar documents. Docketing statements are summary statements of the facts and issues of the appeal. Written motions are requests for the Court to issue a proposed order\, grant leave for deviations from normal procedure\, or to make any other requests of the Court pertaining to the case at hand. Stipulations are statements of agreement between the parties to a case pertaining to the facts or agreements on settlement.",Permanent. Retain until case is closed,Public, 940,Department of Transportation. Engineering & Operations. Operations. Motor Carriers. Port of Entry,Checking station daily reports,1937-,"Alphabetical by port, thereunder chronological.","These records document the daily cash flow of each port and are also used as balance sheets. Information includes name of port\, date\, how many permits were sold\, tax collected for fuel\, daily cash logs\, and the initials of the port employee accountable for the records.",Retain for 3 year(s),Public, 1009,Workers' Compensation Fund Division,Expenditure vouchers,1970-1971.,Alphanumerical,,Permanent. Retain for 1 year(s),, 1037,Department of Government Operations. Division of Purchasing and General Services. Surplus Property,Social Security wage adjustment forms,1967-1970.,Alphanumerical,,Permanent. Retain for 1 year(s),, 923,Department of Transportation,Federal and state highway project correspondence,1923-1985.,Alphanumerical,"Business-related correspondence which provide unique information about agency functions\, policies\, procedures\, or programs. These records document material discussions and decisions made regarding all agency interests\, and may originate on paper\, electronic mail\, or other media. This correspondence is filed separately from program case files\, and project files.",,Public,1173 microfilm reels 1008,Workers' Compensation Fund Division,Credit memoranda,1954-1955.,Alphanumerical,,Permanent. Retain for 1 year(s),, 942,Road Commission,Road construction project record,1952.,,Road construction project record for 1952.,,Public, 968,Road Commission,Federally funded highway construction project files,1920-1972.,Numerical by project number.,This series contains project files for federally funded highway construction.,,Public,25.00 cubic feet 1042,Merit System Council,Fiscal operations reports,1940-1969.,Alphanumerical,,,, 983,National Guard,Spanish American War medals,1898-1899.,Alphanumerical,"These are unclaimed service medals. The top pin bar gives the individual's name. Pendant from the bar is a disc with the state seal and the phrase ""Defender of the Nation's Honor in the War with Spain 1898-1899"". The obverse says ""The Gift of the State of Utah to her Volunteers"" with bugle\, crossed saber and bayoneted rifle\, and crossed cannons.",,Public,1 microfilm reel 26,Salt Lake City (Utah). Department of Finance,Library voucher payments,1980-,Numerical by check number.,"These are complete documentation of transactions for payment of library expenditures such as utilities\, books\, and equipment. these vouchers include warrant number\, department and reference number\, vendor name and address\, description of expenditure\, vendor number\, invoice number\, invoice date\, invoice due date\, distribution information such as department number\, cost center number\, object code\, subject/object number\, project number\, and amount \, total amount expended\, name of person preparing voucher and date\,and name of authorizing person approving voucher.",Retain for 5 year(s),Public, 1093,Department of Health,Health facilities construction project specifications,1950-1969.,Alphanumerical.,,,, 37,Salt Lake City (Utah). Department of Finance,Bonds and coupons,1977-,Chronological.,"These are actual legal size bonds and coupons received from banks after redemption by holder. These bonds and coupons include amount\, date of redemption\, rate of percent paid\, number\, type of bond\, number of special improvements (if applicable)\, and signatures of City Recorder and mayor.",Retain until final action,Public, 1122,Department of Community Affairs,Title VIII records,1972-1976.,Alphanumerical,"These are records related to Title VIII. Included are general ledgers\, contracts\, budget records\, reports and programs from conferences and seminars. A contract and amendments between the Intergovernmental Personnel Agency under the Department of Community Affairs and the Utah Association of Counties is included.",,Public, 1100,Children's Hospital for Crippling Diseases,Correspondence,1950-1951.,Alphanumerical.,"Correspondence documents the administration or management of the Children's Hospital\, office organization\, it's policies\, procedures and achievements.",,Public, 80,Salt Lake City (Utah). Department of Finance,Financial information and control system,1979-,None.,"This is a master automated system of accounting information. All financial reports concerning the Finance Department are produced through this system. Information is put on daily before and after the processing of daily transactions and monthly before and after monthly transactions. This system includes general ledger\, revenue and expenditure detail\, and accounts payable information. This information is backed up daily after the processing of daily transactions and monthly before and after the monthly processing.",Retain for 3 year(s),Public, 68,Salt Lake City (Utah). Department of Finance,Trial balance,1983-,Chronological.,"This is a monthly computer printout showing general ledger by fund. This printout includes account separately\, such as cash\, investments\, or accounts payable; and current month activity\, current balance\, period ending date and run date.",Retain for 15 year(s),Public, 208,Governor (1933-1941 : Blood),Expense ledger,1932-1940.,Alphanumerical.,This is Governor Dern's memorandum journal and ledger record of the RFC (Reconstruction Finance Corporation) emergency relief funds allocated and made available to the state of Utah and of disbursements to and by the counties. The RFC was a pre-New Deal federal agency created in 1932 by the Hoover administration to facilitate economic activity by lending money to a variety of businesses and state and local governments during the Great Depression.,,Public,0.20 cubic foot 1 microfilm reel 1404,Board of Education. Board for Vocational Education. Vocational Education Preparatory Program for Careers,War production audit records,1942-1945.,Alphanumerical.,These are financial records documenting the educational training of defense workers per P.L. 463 approved February 1942.,,Public,0.70 cubic foot 1359,Board of Education. Office of Education,School district budget data,1911-1963.,Alphanumerical,,,, 1372,Board of Education. Office of Education,College correspondence,1939-1941.,Alphanumerical.,"Records not duplicated elsewhere that document how the office is organized and how it functions\, its pattern of action\, its policies\, procedures and achievements.",,Public, 1383,Board of Education. Office of Education,National defense fund account books,1961-1962.,Alphanumerical,,,, 1431,Board of Education,Teaching certificates and diplomas registers,1901-1916.,Alphanumerical.,"These are certificates and diplomas of teachers. Information includes name\, address\, age\, teaching experience \, course pursued\, degrees\, diplomas\, applications considered\, and remarks.",,Private, 1345,Board of Education. Office of Education,Teacher contract files,1940-1962.,None.,"These are contracts notifying teachers of an appointment to a position and naming their salary. All appointments are for positions at Dixie College\, Carbon College\, Weber College and Utah School for the Deaf and the Blind. These are single sheets of loose paper\, ""(name) you are hereby notified that you are appointed (position) at a salary of ($) for (date) at Dixie\, Carbon\, and Weber Colleges\, and USDB.",,Public, 1461,Supreme Court,Record of opinions index,undated,Alphanumerical.,This index contains names involved in cases and page or case numbers.,Permanent. Retain until administrative need ends,Public, 1478,Department of Commerce. Division of Consumer Protection,Executive correspondence,1984-2013.,Alphabetical by subject.,"Records not duplicated elsewhere that document how the office is organized and how it functions\, its pattern of action\, its policies\, procedures and achievements.",,Public, 1488,Department of Commerce. Division of Consumer Protection,Housekeeping correspondence,1988-,Alphabetical by subject.,"Records that are general in nature and do not relate directly to primary program responsibilities of an office or agency. Letters of appreciation\, congratulations\, charity fund\, parking assignments\, etc.",Retain for 2 year(s),Public, 1481,Supreme Court,Utah Reporter,1851-,Chronological by date of decision.,"This series comprises the published editions of the decisions and opinions of the Utah Supreme Court. The decisions are maintained to document previous decisions and opinions of the Court and to allow for consistency and stability in the judiciary since past decisions of any appellate court may be used as precedent in another case. The decisions of the Court show the names of the parties\, case number\, date of decision\, text of decision\, and cross-references to other legal sources as appropriate. Some volumes (as labelled on the series inventory) contain the rules of practice or other rules of the Supreme Court.",Retain permanently,Public,11.00 cubic feet 10 microfilm reels 1500,Supreme Court,Remitters,1941-1946; 1956-1980.,Alphanumerical.,Transmittal letters sending a case back with instructions to a lower court.,,Public, 1512,Supreme Court,Civil and criminal docket books,1913-1932.,Alphanumerical,,Permanent. Retain for 1 year(s),, 1528,District Court (First District : Cache County),Little Bear River water rights case reports,ca. 1920.,Alphanumerical,Report from ca. 1920 that documents the current users of the Little Bear River Drainage.,,Public, 1508,Supreme Court,Utah auto dealers association exhibits,1941-1946.,Alphanumerical.,,,Public, 1556,Road Commission,Administrative records,1916-1962.,Alphanumerical,"This series contains correspondence\, financial records\, reports\, subject files\, etc.",,Public, 1482,Supreme Court,Correspondence,1931-,Alphanumerical.,"Correspondence documents the administration or management of the Supreme Court\, organization\, its policies\, procedures and achievements.",Permanent. Retain for 2 year(s) after resolution of issue,Public, 1513,Supreme Court,Civil and criminal petitions,1973-1977.,Alphanumerical,,,, 1532,District Court (First District : Cache County),Probate case files,i 1864-,Numerical by case number.,"A collection of all documents and actions filed with the court clerk in the course of probating wills of deceased persons make up the probate case files. Guardianships and adoptions may be included. Records and documents pertaining to a particular action are filed together by the court clerk\, who is required by the Rules of Civil Procedure to file pleadings and other legal papers. Collectively they constitute the case file. Case numbers are assigned by the court when papers are initially filed with the clerk. Files for probate cases include such documents as wills\, decrees\, continuations of hearings\, discharges\, petitions\, notices\, bonds\, letters testamentary\, testimonies\, findings of fact and conclusions of law\, commitments\, affidavits\, proof of publication\, appraisals \, reports\, orders\, depositions\, property inventories\, etc.",Retain permanently,Public,15.00 cubic feet 199 microfilm reels 1625,District Court (Third District),Civil case minutes,1874-1875.,Alphanumerical.,"Clerk's minute book for October term\, 5 Oct 1874-1 May 1875.",,Public, 1651,District Court (Third District),Fee books,1858-1896.,Alphanumerical.,"Fee books note dates\, document type\, and fees charged by judge and clerk for various filings and issuings within a case.",,Public, 1584,Department of Human Services,Ogden area social services directory,1973-2009.,Alphanumerical,,Permanent. Retain for 1 year(s),, 1630,District Court (Fourth District),Grand jury reports,1892-1894.,Alphanumerical.,,,, 1642,Governor (1977-1985 : Matheson),Publicity records,1977-1984.,"Alphabetical by subject, thereunder chronological by date.","This series contains newspaper clippings\, correspondence and reports related to publicity acquired by the Governor and his office\, as well as multimedia documents and publicity photographs of the Governor. Materials were created by several local and national newspapers and by individual constituents as well as members of the private sector and other members/agencies of local government. The materials display several opinions regarding Governor Matheson and his office\, as well as the impact of his administration through dealings within the state and on the national level.",,Public,3.50 cubic feet 7 microfilm reels 1603,Department of Health,Radiation study radiological surveillance reports,1963-1979.,Chronological by year.,Daily station reports of radiation in air sample collections.,,Public,12.00 cubic feet 29 microfilm reels 1631,District Court (Fourth District),Grand jury list,1894.,Alphanumerical.,This series contains grand jury listings.,,Public, 1644,Governor (1977-1985 : Matheson),Campaign records,1968-1981.,"Chronological by campaign year, thereunder alphabetical by document type.","This series consists of campaign records generated by campaign staff for Scott M. Matheson's 1976 and 1980 gubernatorial campaigns. Records contained in this series include Matheson's correspondence with campaign contributors and constituents\, records relating to Matheson's positions on various issues (including energy\, education\, utilities\, and taxes)\, and Matheson's 1976 campaign schedule. Other materials in this series include financial records relating to United States Senator Frank E. Moss's (UT) 1970 and 1976 senatorial campaigns\, for which Matheson handled financial matters.Business-related correspondence which provide unique information about agency functions\, policies\, procedures\, or programs. These records document material discussions and decisions made regarding all agency interests\, and may originate on paper\, electronic mail\, or other media. This correspondence is filed separately from program case files\, and project files.",,Public,1.35 cubic feet 3 microfilm reels 1646,Governor (1977-1985 : Matheson),MX missile records,1976-1983.,"Alphabetical by document type, thereunder alphabetical by subject.","This series contains correspondence\, newspaper clippings\, petitions\, reports\, publications\, speeches\, statements\, and testimonies regarding the possible basing of the MX (""Missile Experimental"") system in Utah. The records reflect the interaction of constituents and federal and state governmental officials in the development of a policy which would accommodate the Carter and Reagan administrations\, as well as continue to provide for the safety of Utah citizens. Records in this series were received and retained by Governor Matheson's office.",,Public,2.00 cubic feet 5 microfilm reels 1635,District Court (Third District),Grand jury minute books,1878-1896.,Chronological by date.,"These handwritten\, bound volumes record grand jury inquiries into public offenses committed or triable in the Third Judicial District\, including indictments charging a person with a public offense presented to the court. (See ""Compiled Laws of Utah\, 1888\,"" vol. 2\, Criminal Procedure\, Title III\, Chapters 1-2\, pp. 680-685\, and Title IV\, Chapters 1-2\, pp.685-690.). Crimes under consideration for indictment include murder\, assault\, rape\, embezzlement \, polygamy\, fornication\, burglary\, larceny\, etc.",,Public, 1661,Salt Lake County (Utah). Building Inspection,Building plans,1959-,Alphanumerical,"These are the blueprints and specifications submitted by building contractors or government agencies applying for a building permit for the construction of government buildings. The specifications are compiled by the architect for use by the contractor to complete detail work providing type\, grade\, brand of materials to be used and general conditions which govern the methods to be employed. They also identify the temporary facilities\, job cleanup\, security\, time limits\, deadlines\, and responsibilities of the architect\, government agency and contractor. They are used for determining code compliance and the enforcement of building codes. They are usually arranged by permit number or address. Film holdings may also include residential and private commercial buildings with a limited retention.",Retain permanently,Public, 1654,Lieutenant Governor,Stock transfer ledger,1916-1918.,Alphanumerical,,,Public, 1649,District Court (Third District),Territorial minute books,i 1858-1896.,Chronological by date.,"District courts had original jurisdiction in civil\, criminal\, and chancery or equity cases. They also had the power to grant citizenship. They heard appeals from the lower probate courts. The minute books document the daily proceedings of the court but are not transcripts of court cases. Business matters include court site and officers present\, jury selection\, judicial appointments\, and expense claims as well as entries noting the day's proceedings on various cases. A typical case will span multiple dates. A case will include an indictment or indication of a filed complaint; procedural issues; a statement that the case was presented including witnesses' names but not their testimony; the verdict; and precise sentencing or settlement.The most information occurs in various property disputes (eg. mining claims\, land disputes with the railroad\, water rights\, debt\, etc.) Cases include those for murder\, larceny\, robbery\, burglary\, theft\, embezzlement\, assault\, purchasing public property from soldiers\, riot\, polygamy (esp._after 1874 and in the 1880s)\, gambling\, liquor law violations\, prostitution\, etc. Also included are property claims\, foreclosure\, receivership\, and dissolution of corporation. Probate cases are not included except in the case of contested estates such as the civil case revolving around Brigham Young's estate 1879-1883.__Divorce and alimony cases are included\,notably the one of Ann Eliza Young vs._Brigham Young in the mid-1870s. Also included are commitments to reform school. Naturalizations are one of the most frequent entries in the books\, and appear under 'N' in the indices. Conflicts between the federally appointed district courts and the local Mormon population resulted in the territorial legislature giving original jurisdiction in the same type cases to the county probate courts. Therefore\, the probate court minutes should also be consulted. The boundaries of the third district court were redefined frequently\, containing from one to a dozen counties\, through the years.__Among the counties included at various times are SaltLake\, Tooele\, Davis\, Weber. Box Elder\, Cache\, Summit\, and Morgan.",,Public,10.70 cubic feet 20 microfilm reels 1666,District Court (Fourth District),Plaintiff's index,1880-ca. 1895.,Alphabetical by initial letter of the surname or corporate name of the plaintiff.,"The territorial PLAINTIFF INDEX records the names of plaintiffs and defendants involved in court actions and provides assigned case numbers\, facilitating clerical management of and access to the civil case files. The single volume carries the imprint ""Plaintiff's Index to Fee Books\, A\, First Judicial District Court\, Utah"" on the spine. First created when Ogden\, Weber County\, was established as the seat of the newly formed northern division of the First District Court\, the volume continued to be used after the creation of the Fourth Judicial district in 1892. Primarily an index to civil cases\, the volume includes fewer than 30 criminal cases filed between 1880-1886 listing the ""United States"" as the plaintiff.",,Public,0.50 cubic foot 1 microfilm reel 1656,District Court (Third District),Declarations of intention,1866-1871.,Chronological by date.,"To become a citizen of the United States\, an individual normally filed a ""declaration of intention to become a citizen"" at least two years prior to applying for citizenship. The next step was the naturalization hearing at which the candidate and witnesses either made oral statements or filed written petitions and affidavits attesting to the applicant's character\, worthiness to become a citizen\, and the validity of statements made to the court. If the judge found the applicant eligible to become a citizen\, an oath was administered and the individual renounced his former citizenship. At this point a certificate of citizenship was issued documenting the fact. These volumes contain recorded copies of the declarations of individuals' intentions to later become United States citizens and to renounce current citizenship. The first forms contain little more than the declarant's name and native country\, but forms after 1906 contain more detailed information about both the individual and hisfamily.",,Public,0.20 cubic foot 1686,Legislature. House of Representatives,Committee minute books,1894.,Alphabetical by committee thereunder chronological.,"This series contains minutes for House Committees on Education\, Fish and Game\, Livestock\, Municipal incorporations\, Private corporations\, and Public Health.",,Public, 1807,Department of Health and Human Services. Healthcare Administration. Division of Integrated Healthcare.,Lost check tracer case files,i 1985-,Chronological,"Legal documentation explaining and justifying a lost warrant\, so that a new one can be issued.",Retain for 6 year(s),Public, 1842,Board of Education. Office of Education,Emergency work relief program records,1933-1935.,Alphanumerical,,,, 804,State Prison,Visitors register,1946-1952.,Chronological by date.,"The visitor's register contains a log of visitors to the Utah State Prison from 2/10/1946 to 6/19/1949. Used by the prison to document visits to inmates. It contains the inmate's name\, the visitor's name\, the visitor's relationship with the inmate\, the date of the visit\, and the address of the visitor.",,Public,1.00 cubic foot 2 microfilm reels 807,Department of Commerce. Division of Securities,Minute books,1919-1985.,Chronological by date of entry.,"This series consists of bound minute books recording the actions of the Securities Commission\, especially by the director. Entries are dated and signed with a brief description of the proceedings.",,Public, 835,Council of Defense,Administrative records,1942-1978.,Chronological.,"Included are: biennial reports\, minutes\, correspondence\, handbooks\, audit reports\, bulletins\, publications\, inventories\, state and county civil defense plans\, manuals\, work programs\, etc.",,Public,1 microfilm reel 851,Schools for the Deaf and the Blind,Legislative proposals,1967-,Chronological.,"These proposals document the programs\, costs\, enrollment projections\, current services\, and budget requests for the Utah Schools for the Deaf and Blind. The budget requests pertain to both a standard budget and a workload increase.",Permanent. Retain for 5 year(s),Public,1 microfilm reel 811,Department of Commerce. Division of Securities,Issuers registers,1928-1966.,Numerical by case number which is generally chronological by date.,,,Public,2.00 cubic feet 894,Schools for the Deaf and the Blind,Utahn magazine,1961-1984.,Chronological.,"The ""Utahn Magazine"" serves as the yearbook for the Utah Schools for the Deaf and the Blind. It contains photographs of the students and administration as well as information on activities and programs.",,Public,1.00 cubic foot 1 microfilm reel 903,Department of Human Services,Community service council reports,1971-2009.,Alphanumerical,This series closed 2009. Records not kept by the department.,,Public,1 microfilm reel 919,Road Commission. Department of Highways,Administrative records,1916-1965.,Alphanumerical,"Annual reports and records created by agency administration to document the research\, creation and application of agency programs\, policies and procedures. May include correspondence\, policy and program case files\, and executive files documenting leadership roles and decision making processes.Records created by agency administration to document the research\, creation and application of agency programs\, policies and procedures. May include correspondence\, policy and program case files\, and executive files documenting leadership roles and decision making processes.",,Public, 933,Road Commission,Correspondence,1900-1982.,Alphanumerical,"Correspondence documents the administration or management of the State Road Commission\, office organization\, its policies\, procedures and achievements.",,Public,585 microfilm reels 959,Road Commission. Department of Highways,Outdoor advertising sign inventories,1965-1975.,Alphabetical by county.,"This series contains outdoor advertising sign inventories conducted by the Department of Highways for the highway beautification program. The inventories contain information pertaining to date\, sign size\, sign ownership\, land ownership\, sign message\, comments\, location and photographs of each sign.",,Public,23.75 cubic feet 943,Road Commission,Federal aid project work sheets,1924-1928.,Alphanumerical,,,, 1005,Workers' Compensation Fund Division,Personal injury claims case files,1939-1980.,Alphanumerical.,"These files document an employee's injury/ies\, eligibility for workmen's compensation benefits\, and any further legal or medical actions. Information includes employers' first reports of injuries\, physicians' medical and surgical reports\, medical correspondence and bills\, insurance documents\, and legal forms needing responses. Files may also include silicosis reports\, X-rays\, psychiatric reports\, correspondence from relatives\, divorce decrees\, adoption papers\, savings account information\, assets of applicants and family members\, bankruptcy reports\, and commission orders.Records include forms\, first report of injury\, reports\, correspondence\, and related medical and investigative records regarding on-the-job injuries\, whether or not a claim for compensation was made. See Utah Code 34A-2 for Worker's Compensation Act.",Retain for 75 year(s),Private, 1036,Department of Government Operations. Division of Purchasing and General Services. Surplus Property,Administrative records,1956-1959.,Alphanumerical,,,, 1038,Department of Government Operations. Division of Purchasing and General Services. Surplus Property,Social Security deposit forms,1967-1968.,Alphanumerical,,Permanent. Retain for 1 year(s),, 1091,Department of Health,Health department miscellaneous correspondence,1955-1971.,Alphanumerical.,This is correspondence from the Health Department. It was sent to the Archives before series numbers were required. It contains a variety of miscellaneous items concerning activities conducted by the Health Department and the various divisions and bureaus.,,Public,1 microfilm reel 1061,Department of Community Affairs. Division of Fine Arts. Utah Symphony,Financial records,1944-1969.,Chronological,"This series contains various financial records maintained by the State Symphony Orchestra's administration. The records document receipts\, disbursements\, and a 1969 appropriation request to the legislature. A financial report is also included\, spanning the years from 1949-1956.",,Public,0.85 cubic foot 1104,Department of Health,Mental retardation program records,1955-1975.,Alphanumerical,,,, 1128,Alaska-Pacific-Yukon Exposition Commission,Letterbook,1909.,Alphanumerical.,"Correspondence documenting the administration and management of the Alaska-Pacific-Yukon Exposition\, its organization\, policies\, procedures and achievements.",,Public,0.50 cubic foot 1125,United States. Board of Registration and Election in the Territory of Utah,Account ledgers,i 1882-1894.,Chronological.,"These volumes record the financial transactions of the Utah Commission. The expenditures relate primarily to paying voter registration and election officers. One volume pertains to vouchers\, two are bill records\, and five are entitled officers records. Date\, person's name\, office title\, check number\, and amount are recorded for each precinct. Contingent expenses are recorded toward the back of five of the volumes. These include such things as travel\, printing\, coal\, rent\, services\, telephone/telegraph\, cleaning supplies\, etc.",,Public,4.50 cubic feet 9 microfilm reels 1151,Conservation Commission,Correspondence,1909-1911.,"Chronological by day, month, and year.","Most of this series contains correspondence contending with gathering information on Utah's available resources\, e.g.\, forest reserves\, coal mines\, irrigable and non irrigable land\, water\, natural scenery\, production of minerals\, climate\, arid farming\, and both private and public land. The information was accrued for a resource map made by the Conservation Commission. The purpose of the map was to help Utahns better understand what resources were available and how to utilize them without waste. The information was collected from national and state governmental departments\, Utah counties\, and private companies. The remainder of the correspondence entails the daily office chores\, expenses\, circulation of the resource map and duties of the commissionmembers who were responsible for specific areas of study\, e.g.\, agriculture\, water power\, irrigation\, and forestry resources.",,Public,0.40 cubic foot 1173,State Planning Board,Power resources records,1931-1938.,Alphabetical by name of report.,"One of the duties of the State Planning Board was to plan for the conservation and development of the natural resources of the state. Power resources was an important part of their development plans. This series includes charts and maps that they gathered which show locations of dams and power-use statistics; an analysis of Boulder Dam power; correspondence; federal reports; collections of reports on electrification costs\, possible future development of power in Utah\, power consumption\, power generation\, and power distribution; a study on the problems of rural electrification; power plants in general; and Salt Lake power.",,Public,1 microfilm reel 1196,Board of Soldier Settlement,Minutes,1919-1921.,Chronological by date of meeting.,"This series contains minutes from the meetings of the Board of Soldier Settlement. The minutes are from eight separate meetings from April 19\, 1919 to January 7\, 1921. The minutes embody information on locality of meetings\, attendance\, and progress of legislative\, and federal support. The minutes also contain information on suggested reclamation projects in Utah. The legislation creating the board and the bonds used for funds are also included within these records.",,Public,0.20 cubic foot 1129,Battleship Utah Silver Service Committee,Administrative records,"1909-1911, ca. 1969-1972, 1975.",Chronological.,"A register of contributors\, correspondence\, newspaper clippings\, and design information on the silver service make up this series. Some clippings deal with the controversy over the selection of a design (which the detractors characterized as the ""Brigham Young silver service""). Photographs and background information about the Battleship Utah are included. Some non-commission records dealing with the Battleship and the silver service have been inserted. Included is a newspaper account of the burglary of the silver service from the Utah Historical Society (January 13\, 1975)\, a pamphet about the USS Utah Memorial Fund (1971)\, and newspaper clippings announcing the beginning of construction (1971) and the dedication of the memorial (1972).",,Public,0.35 cubic foot 1 microfilm reel 1177,State Planning Board,Tax studies,1923-1939.,Alphabetical by name of report.,"Tracking trends in state and local government revenues and costs was an important part of state planning. The Planning Board completed studies of general property taxation which considered assessed valuations\, tax collections\, and property comparisons. Many of these studies helped the board and other agencies to form comprehensive statewide plans for property taxation. Besides the property tax studies\, this series also includes sales tax reports; correspondence; laws; levies; national forest expenditures; real property survey; a statewide tax delinquency study and tax delinquency reports for Wasatch\, Sanpete\, Duchesne\, and Tooele counties; and a WPA [Works Progress Administration] tax study.",,Public,3 microfilm reels 1162,State Planning Board,Minutes,1934-1940.,"Alphabetically by record type, thereunder chronological.","These minutes document the Utah State Planning Board's monthly meetings. During these meetings\, board members voted on and formed thirteen committees\, each concentrating on a specific aspect of Utah development. The areas of concentration were land utilization\, economics\, finance\, legislation\, manufacturing\, mineral resources\, recreation\, social planning\, public works and transportation\, water resources\, community development\, art and archeology\, and labor. Each committee created bylaws or outlined their plans which are included in the minutes. They reported on studies\, submitted pertinent correspondence\, and voted on resolutions. Some reports and correspondence concerning these meetings are also included. They contain an organization chart\, letters of notification as to meeting times and places\, and a few reports not included in the minutes.",,Public,1 microfilm reel 1172,State Planning Board,City and county planning reports,1934-1939.,Alphabetical by report.,The State Planning Board gathered information on the various plans for city and county improvement in an effort to assist the counties and individual cities in their planning. Included in this series is information on city and county planning boards and officials; a report on city planning; housing surveys; a pamphlet on play space in neighborhoods; a preliminary plan for the Salt Lake City-Ogden region; and Utah's county planning reports.,,Public,1 microfilm reel 1153,Louisiana Purchase Exposition Commission,Administrative records,1903-1905.,Alphanumerical.,Includes oversized award certificates (3) and medals.,,Public, 1186,Department of Publicity and Industrial Development,Military mapping and state resources survey data,1917-1948.,Alphanumerical,"Cartographic records which contain the officially designated record copy of maps created by an agency. These records document unique cartographic information about the state of Utah. They may include maps\, charts\, aerial photographs\, globes\, models\, and raised relief maps these are a graphic representation of the earth?s surface drawn to scale.",,Public, 1210,Food and Feed Conservation Commission,Administrative records,1947-1948.,Alphanumerical.,"This series contains records from the Food and Feed Commission with information pertaining to telegrams\, committees\, speeches\, promotions\, mailing lists\, advertising\, etc.",,Public, 1167,State Planning Board,Life insurance conservation study,1924-1934.,Alphabetical by name of report.,"The Federal Emergency Relief Administration Division of Research and Statistics worked in conjunction with the State Planning Board to create this research study. Its purpose was to measure the losses to insurance policy holders and to identify the remedies for conditions which permitted such losses. This series includes a brief outline of the proposed study\, a brief survey of selected towns divided into income groups\, and analyses of distributions for policies lapsed and in force.",,Public,1.00 cubic foot 1 microfilm reel 1176,State Planning Board,Economic statistics,1938-1941.,Alphabetical by county.,"Due to increasing requests from outside sources\, the State Planning Board compiled these statistics on Utah's resources and economic activities with the assistance of the Works Progress Administration. These compilations are a summary of statistical data for each county giving information on its population\, employment\, agriculture\, power\, water\, manufacturing\, retail and wholesale distribution\, taxation\, public welfare\, and education. Also included is a general summary that has combined the county information into a state statistical report.",,Public,1 microfilm reel 1194,Racing Commission,Minutes,i 1925-1927.,Chronological by date of commission meetings.,"The minutes were created by the commission in order to maintain a record of its discussions of several issues: racing meet schedules\, fees\, and locations; licensing of jockeys\, trainers\, and racing parks; pari-mutual betting\, regulations\, and general operating procedures. Several letters to the commission were reproduced in the minutes Racing Commission during its two year existence.",,Public,1.00 cubic foot 1165,State Planning Board,Agricultural studies,1930-1940.,Alphabetical by report.,"The State Planning Board gathered data on agriculture and land use to gain a necessary understanding of such problems as water supply\, drainage\, markets\, industrial development\, transportation\, population\, taxation\, and other related elements in the economic structure. They often worked cooperatively with federal\, state\, and local government agencies interested in the use of land resources. Included in this series are studies conducted by the Agricultural Adjustment Administration; analysis of agricultural resources and possible resettlement areas; land classification reports; farm tenancy reports; elevation studies; information on western state land boards; surveys of agricultural cooperation and the dairy industry; range land studies; hearings in interstate cooperation; and the Utah Conservation and Research Foundation incorporation proposal and conclusions.",,Public,1.35 cubic feet 1 microfilm reel 1205,Silk Commission,Bounty applications,1896-1904.,"Alphabetical by county, thereunder chronological by year.","These records document one of the primary activities of the Silk Commission which was to pay bounties to individuals or corporations producing silk cocoons. The bounty applications consist of two documents\, the application for bounty signed by the grower and by a representative of the Silk Commission\, and a certificate of transmittal to the Secretary of State. Bounties were paid at a rate of 25 cents per pound of cocoons produced.",,Public,0.35 cubic foot 1181,State Planning Board,Public welfare reports,1934-1938.,Alphabetical by report.,"The State Planning Board worked with the Department of Public Welfare to plan for the care of those dependant on the state. Included here are a series of articles on social security; correspondence from the juvenile court and probation commission; reports of various welfare institutions in Utah; a study on old-age dependency; a group of papers read at the Utah Academy of Sciences\, Arts and Letters on preserving Utah's culture; and financial reports from the department of public welfare.",,Public,1 microfilm reel 1211,Canyonlands Commission,Final report,1962.,Alphanumerical,This report documents the actions of the Canyonlands Commission.,Permanent. Retain for 1 year(s),Public, 1233,Department of Health. Human Resource Management and Employee Development,Personnel management tracking logs,"i 1959, 1978-2014.",Alphanumerical.,"This is a record used to monitor work flow into bureau to ensure that all necessary actions are taken timely and to reference past actions. It includes logs divided into sections for new hires\, terminations\, Emergency Medical Technicians instructors\, position change requests and authorizations\, incentive awards\, annual work program staffing plans\, overtime\, and retirement. Information includes the name of the affected employee\, his/her division\, the date the information or work received in the personnel office\, the actions to be taken\, the dates the necessary actions are completed\, any expiration dates\, and the change of position number assigned by the bureau.",,Public, 1251,Emergency Administration on Public Works,Administrative records,1906-1941.,Alphanumerical.,"This series contains information pertaining to reports\, minutes\, correspondence\, hearings\, claims\, applications\, legislation\, budgets\, financial statements\, etc. Includes requisition files for the State of Utah requesting loans from the federal government for construction projects.",,Public,1 microfilm reel 1298,Board of Education. Office of Education,State support notifications,1964-1969.,Chronological by year and thereunder alphabetically by school district.,"These are forms (F-2a) which school districts completed to document that they have met minimum standards for public education. The forms include information about enrollment and attendance\, names of administrators\, courses offered\, kindergarten\, summer programs\, and special programs such as home economics\, driver's education\, vocational agriculture and more.",,Public, 1341,Board of Education. Office of Education,School buildings correspondence,1954-1959.,"Alphabetically by district name, thereunder by project number.",This series contains project files for various school buildings and building additions. These files consist primarily of correspondence but may also include bid worksheets and other supporting documentation.,,Public, 1313,Weber School District (Utah),Resource unit manuals,undated,Numerical by volume number,Holdings: vols. 1-9,Retain permanently,, 1323,Board of Education. Office of Education,School district audit reports,1920-1969.,Alphanumerical.,"These are reports prepared by external auditors examining and verifying the school district's financial activities for the year. ""The audit required for any fiscal year shall be completed within six calendar months after the close of the fiscal year"" (UCA 51-2-2 (1995)). The audit is required to include ""the financial statements; the auditor's opinion on the financial statements; a statement by the auditor expressing positive assurance of compliance with state fiscal laws identified by the state auditor; a copy of the auditor's letter to management that identified any material weaknesses in internal controls discovered by the auditor and other financial issues related to the expenditure of funds received from federal\, state\, or local governments to be considered by management; and management's response to the specific recommendations"" (UCA 51-2-3(1) (1995)).",,Public,1 microfilm reel 705,Murray City School District (Utah),General journal report,1978-,Numerical by journal number.,"This monthly computer report is a register of journal entries containing accounts to be charged and credited. It is used to make adjustments and corrections to accounting records. The report includes account number\, amount debited\, amount credited\, account description\, and reason for journal entry. Each monthly printout supersedes the previous report. The year-end report is received annually on computer output microfiche after the end of the fiscal year.",Retain for 4 year(s),Private, 775,Department of Commerce. Division of Manufactured Housing,Plans and specification approval applications,1971-1981.,Alphanumerical,"These records are applications submitted to the Department of Business Regulations by private companies to manufacture mobile homes. Applications include manufacturer's name\, address\, date of application\, plan approval number\, expiration date\, signature of division inspector. These records also include diagrams and specifications for manufactured housing.",,Public, 802,State Prison,Inmate roster,1885-1886.,Alphanumerical.,"Lists inmate name\, number\, cell location\, custody level (e._g._ minimum\, maximum) \, and assignment.",Permanent. Retain for 1 year(s),Public, 814,Department of Health and Welfare. Division of Corrections. Adult Parole and Probation Section,Administrative records,1946-1970.,Alphanumerical.,"Business-related correspondence which provide unique information about agency functions\, policies\, procedures\, or programs. These records document material discussions and decisions made regarding all agency interests\, and may originate on paper\, electronic mail\, or other media. This correspondence is filed separately from program case files\, and project files.",,Public, 824,Department of Health and Welfare. Division of Corrections. Adult Parole and Probation Section,Pre-sentence investigation reports,1958-1962.,Alphabetically by name of defendant.,"This series contains the investigation reports created to help sentencing judges and others in the criminal justice system evaluate the offender. Information includes the names of the court investigators\, judges\, and the defense and prosecuting attorneys. It also contains county attorneys' reports\, possible plans for probation\, court case numbers\, and sentences. The following information is included for the defendants: names\, addresses\, legal residences\, birth dates\, statements\, prior records\, family information\, education\, religion\, health and military information\, habits\, resources\, collateral contacts\, background\, pleas\, and other relevant information.",,Private, 792,Department of Social Services. Office of Community Operations. District One,Administrative minutes,1940-1989.,Chronological.,"This is a record of meetings at the Brigham City Social Service district office. This series includes issues discussed at staff meetings\, decisions made at board/committee meetings and policy changes made by the administrative office.",Permanent. Retain for 1 year(s),Public, 809,Duchesne County (Utah). County Clerk,Construction project administrative files,ca. 1960-,Alphabetical by subject.,"These files document the construction of county roads and buildings. They include correspondence\, invoices\, and original contracts.",Retain permanently,, 827,Department of Health and Welfare. Division of Corrections. Adult Parole and Probation Section,Account books,1955-1963.,Chronological by date.,"Correspondence\, reports and data relating to voucher preparations\, administrative audit\, and other accounting and disbursing operations.",,Public, 895,Office of the State Auditor,Commissions audit reports,1936-1947.,Alphanumerical.,Report prepared by internal or external auditors as a result of a financial audit.,Permanent. Retain for 1 year(s),Public, 833,Department of Corrections,Financial records,1958-1975.,Alphanumerical.,"These financial records contain budget requests for farm equipment\, appropriations and contracts for irrigation. Included is correspondence between Governor Lee and the Board of Corrections\, notes and drafts\, the personnel files and Oath of Office for Leslie D. Burbidge\, hog shelter designs and receipts. The transfer of three prisoner to the California Folson State Prison also has some information here.",,Public, 911,Department of Agriculture and Food. Conservation Commission,Account book,1938-1943.,Alphanumerical.,"This book contains the 1939 financial statement and documents all accounting. Name\, purchase\, warrant number\, payroll fees\, travel supplies purchased\, advertising purchased and other accounting information is included.",,Public, 926,Road Commission,Minutes index,1950-1954.,Alphabetical by subject.,This series contains index cards of various subjects that facilitate access to series 961.,,Public, 904,Department of Human Services,District reports,1972-2009.,Alphanumerical,,Permanent. Retain for 1 year(s),, 920,Road Commission,Bridge structural condition files,1938-1972.,Numerically by county and structure number.,"This series contains bridge structural condition files created by the Road Commission to track the condition of bridges. The files contain information pertaining to name of structure\, location\, description of structure\, correspondence\, progressive condition records\, inspection and maintenance reports\, drawings\, blueprints\, and photographs of each bridge.",,Public,6.00 cubic feet 934,Road Commission,Employees mutual aid case files,1935-1964.,,,,, 928,Road Commission,Payroll registers,1915-1972.,Alphabetical by county.,"The records from 1930-1972 contain display of earnings\, deductions\, taxes\, net income\, and warrant or direct deposit information. These documents are prepared and used for payroll disbursement.",,Private, 1019,Board of Supplies and Purchase,Purchase register,1928-1941.,Alphanumerical.,"Itemized lists of claims to be charged to agency appropriations were submitted to the Board of Supplies and Purchase for approval. Two different forms were used: Form F-2 and form F-2-B. Both are intermingled in two post binders. Both forms include the dates of the appropriation period\, the date of the claim\, the name of the department\, and the name of the department head at the top of the form. Summaries at the bottom of the page include total\, claims previously approved\, total claims to date\, appropriation\, credits\, and balance available. Distinct column headings for Form F-2 include: claim number; claimant; equipment; repairs; and permanent improvements. Distinct headings for Form F-2-B include: claim number; claimant; salaries\, wages\, and fees; office expenses; and travel. More specific categories appearunder each major heading on both forms. This majority of claims in this binder are from the Attorney General but a few from the Board of Parole are included. Correspondence regarding claims and other financial forms are also present.",,Public, 1035,Department of Government Operations. Division of Purchasing and General Services. Surplus Property,Cash disbursement ledgers,1962-1967.,Alphanumerical,,Permanent. Retain for 1 year(s),, 1044,Merit System Council,Personnel rules and regulations records,1940-1979.,Alphanumerical,"These are agency copies of personnel rules\, regulations and merit system description.",,Public, 1032,Department of Corrections. Inmate Administration Bureau,Inmate count register,i 1937-2014.,Chronological,"This record is a bound book created by the records office to keep count of prisoners being committed to and released from the prison. The register includes inmate name\, type of commitment\, and daily totals of prisoners brought in and released.",Retain permanently,Public, 1041,Merit System Council,Social Security quarterly reports,1967-1975.,Alphanumerical,,Permanent. Retain for 1 year(s),, 1003,Workers' Compensation Fund Division,Fire insurance inventory,1963-1966.,Alphanumerical.,"These inventories provide listings of valuations of equipment and furnishings for government offices around the state for insurance purposes. In some cases\, individual items are listed with serial number\, date of purchase\, and valuation.",Permanent. Retain for 1 year(s),Public, 1034,Department of Government Operations. Division of Purchasing and General Services. Surplus Property,Donated property ledgers,1971-1979.,Alphanumerical,,Permanent. Retain for 1 year(s),, 1043,Merit System Council,State agency budget records,1957-1965.,Alphanumerical,,,, 1039,Merit System Council,Employment testing records,1963-1966.,Alphanumerical,,,, 1090,Department of Health,County marriage data transcripts,1922-1954.,Alphanumerical.,,,Public, 1138,Department of Publicity and Industrial Development,Correspondence,1941-1950.,"chronological by calendar year, thereunder alphabetical by correspondent name","Business-related correspondence which provide unique information about agency functions\, policies\, procedures\, or programs. These records document material discussions and decisions made regarding all agency interests\, and may originate on paper\, electronic mail\, or other media. This correspondence is filed separately from program case files\, and project files.",,Public, 1108,Health Planning Advisory Committee,Correspondence,1970-1975.,Alphanumerical,"Business-related correspondence which provide unique information about agency functions\, policies\, procedures\, or programs. These records document material discussions and decisions made regarding all agency interests\, and may originate on paper\, electronic mail\, or other media. This correspondence is filed separately from program case files\, and project files.",,Public, 1131,Capitol Grounds Commission,Minute book,i 1888-1896.,Chronological.,"On 6 March 1888\, the Board of Commissioners on Capitol Grounds was created with the principle duties of taking possession of capitol grounds conveyed by Salt Lake City to Utah Territory; to grade\, fence\, lay off\, improve\, and beautify that land; to construct a reservoir in conjunction with the city to supply water to those grounds and any buildings later erected there; and to test stone and obtain plans\, estimates\, and specifications for a territorial capitol building and any related structures. This book contains the minutes of that commission. Entries give date\, place\, and time of meeting. The first entry lists the names of members. Business noted includes reports on bids\, construction of City Creek reservoir\, species of treesplanted\, testing of stone\, road preparation\, financing\, and the solicitation of architectural plans for a capitol building. Although the commission maintained the grounds\, plans to commence construction on a territorial capitol ended with statehood in 1896 and the dissolution of the commission. No further plans were made for building until the creation of a new state Capitol Commission in 1909 to once again begin the process of obtaining plans.",,Public,0.20 cubic foot 1 microfilm reel 1141,Mormon Battalion Monument Commission,Correspondence,1915-1947.,"Alphabetical by subject, thereunder chronological by date.","This series contains the correspondence of the Commission responsible for the organization and construction of the Mormon Battalion Monument on Utah's Capital Hill. Correspondence deal primarily with in-state and out-of-state donations\, agreements between the Commission and the architects of the monument (Frank Chase Walker and James R.M. Morison with Gilbert P. Riswold serving as sculptor)\, and efforts made by the Commission to advertise and invite individuals to ceremonies related to the monument\, including a 1925 cornerstone laying as well as the official 1927 dedication ceremony . This series also contains a collection of student essays from across the state conveying the historical importance of the Mormon Battalion.",,Public,1.35 cubic feet 3 microfilm reels 1110,Division of Medical Care and Facilities,Hospital survey records,1950-1969.,Alphanumerical,,Permanent. Retain for 1 year(s),, 1133,Capitol Commission,Bonds and contracts,i 1909-1917.,"Alphabetical by subject, thereunder chronological.","In pursuing its legislative mandate to ""erect a suitable building"" to serve as the state capitol\, the Commission entered into various legal agreements during the construction process. This series contains copies of bonds\, contracts\, and agreements issued by the Capitol Commission including those for furnishings\, heating\, lighting\, fire proofing\, decorative work such as painting and sculpture\, flooring\, and marble work. Building costs such as for materials and labor\, insurance and bonding practices at the beginning of the twentieth century\, the value of furnishings\, and contractual agreements between general contractors and subcontractors are documented. This series includes information on Utah artists and craftsmen\, architects\, city and state officials\, and significant information about construction techniques\, planning\, and labor costs from the period.",,Public,0.55 cubic foot 1 microfilm reel 1164,State Planning Board,Administrative reports,1934-1940.,"Alphabetical by agency, thereunder chronological.","These reports were created by or for the Utah State Planning Board\, from 1934 to 1941. Various agencies prepared reports of their work and submitted them to the planning board to review and use in their research for state improvements. The Civil Works Administration\, the Federal Emergency Administration of Public Works\, the National Resources Board\, the Public Works Administration\, and the Works Progress Administration are agencies that worked closely with the State Planning Board and submitted reports. The series includes the following types of reports; public works' project inventories; reviews of planning work and completed projects; reports on state policies; biennial reports to the governor; a report on wildlife restoration; tax reports; and agency reports on statistical research.",,Public,2 microfilm reels 1139,United States. Board of Registration and Election in the Territory of Utah,Letterbooks,i 1883-1895.,Chronological.,"These reels contain letterbook copies of the outgoing correspondence of the Utah Commission. They include cover letters to accompany election notices and pay vouchers. Most of the correspondence relates to registration instructions and determinations\, appointments of election officers\, resignations\, the canvas of returns\, polygamy convictions\, and the Women's Christian Industrial Home. Many of the letters in these letterbooks are illegible.Business-related correspondence which provide unique information about agency functions\, policies\, procedures\, or programs. These records document material discussions and decisions made regarding all agency interests\, and may originate on paper\, electronic mail\, or other media. This correspondence is filed separately from program case files\, and project files.",,Public,4 microfilm reels 1168,State Planning Board,Education reports,1900-1940.,"Alphabetical by subject, thereunder by title.","The State Planning Board gathered information regarding public education in Utah to determine problems in the educational system. The board was particularly concerned with finances and school expenditures. This series includes records concerning general education such as the meeting minutes for the Committee on Investigation of Fiscal Matters; a report on the schools' building programs; general school expenditures' and a report on state funded education. Also included are records concerning higher education: minutes from the Committee on Higher Education; a report on cooperative education; enrollments and expenditure data; financial records of institutions of higher education; and building plans for the University of Utah. Primary and secondary education records include: an annual report on emergency education; data on finance\, enrollment\, and expenditures; a report on school redistricting; and a study on the Utah youth problem.",,Public,1.00 cubic foot 1 microfilm reel 1106,Department of Agriculture and Food. Division of Regulatory Services,Administrative records,1968-1974.,Alphanumerical,"Records created by agency administration to document the research\, creation and application of agency programs\, policies and procedures. May include correspondence\, policy and program case files\, and executive files documenting leadership roles and decision making processes.",,Public, 1140,Weber County Soil Conservation District (Utah),Ballot cards,undated,None,"These are packets of official ballots of municipal elections cast by voters. ""Each election officer shall preserve ballots for 22 months after the election or until the time has expired during which the ballots could be used in an election contest"" (UCA 20A-4-202(2)(a) (2007)). If the election is not contested\, ""after that time\, destroy them without opening or examining them"" (UCA 20A-4-202(2)(d) (2007)).",Retain for 22 month(s),Exempt, 1169,State Planning Board,Health reports,1932-1939.,"Alphabetical by agency, thereunder alphabetical by subject.","These health related studies were prepared by or for the Utah State Planning Board\, 1934-1941. One of the State Planning Board's responsibilities was to study the problems and develop plans for health facilities\, medical services\, sanitation\, and disease control. The board collected the following data and surveys included in this series: A Civil Works Administration sanitary survey; a survey of the Utah State Mental Hospital; a public nursing report; mortality statistics; a survey of hospital facilities; a survey of Utah's mental health facilities; a lengthy report of the health conditions and facilities in Utah; health policies; and an analysis of the spread of tuberculosis. Also included are reports make by the State Health Department which were created while preparing a health survey. This survey covered such topics as laws\, diseases\, plagues\, registered doctors and dentists\, child welfare\, expenditures on health\, and sanitation problems.",,Public,1.35 cubic feet 1 microfilm reel 1109,Division of Medical Care and Facilities,Administrative records,1967-1977.,Alphanumerical,,,, 1123,Utah World's Fair Commission,Reports,1894-1896.,Chronological by date.,"This series contains reports pertaining to Utah's participation in the World's Columbian Exposition in Chicago\, May 1-October 30\, 1893. Included are a 172-page volume published in 1894 entitled ""Utah at the World's Columbian Exposition"" (which contains separate reports from the commission\, secretary\, and various department heads) and a 4-page typewritten Report of the Utah World's Fair Commission to Governor Heber M. Wells dated February 19\, 1896. The exposition was a commemmoration of the 400th anniversary of Columbus landing in America.",,Public,0.20 cubic foot 1166,State Planning Board,Building and institution plans,1934-1935.,Alphabetical by report.,"The State Planning Board gathered information on state institutions and buildings to prepare long-term and short-term plans and budgets for their facilities. Included in this series are reports about the Utah State Training School; the Industrial School; the Agricultural College; and general state-owned public buildings such as the capitol\, schools\, and armories. These reports are building cost analyses\, estimated growth charts\, remodeling plans\, and blueprints for the Training School.",,Public,1.00 cubic foot 1 microfilm reel 1187,Department of Publicity and Industrial Development,WPA capital improvement survey data,1937-1943.,None.,"This series contains reports and correspondence for proposed projects by the Public Works Administration for the Office of Education\, Salt Lake City Schools\, Utah County School Districts\, Armory Board\, Road Commission\, Fish and Game Commission\, Counties\, Public Welfare\, Secretary of State\, Cities and Towns.",,Public,1.00 cubic foot 1155,Mormon Battalion Monument Commission,Administrative records,1909-1932.,"Alphabetical by subject, thereunder chronological by date.","The Mormon Battalion Monument Commission was established in 1915 with the express purpose of coordinating the effort to memorialize Utah's Mormon Battalion which had served as a source of pride for many in the state. This series contains correspondence\, commission minutes\, donation information\, reports\, programs\, publications and speeches all related to the planning\, financing and construction. Documents in this series provide evidence that the commission carefully planned all phases of the monument construction and that many people were willing to donate money to ensure that the monument was completed. Some of the documents also provide a history of members of the Mormon Battalion via brief biographical sketches sent to the commission from Battalion member's descendants.",,Public,1.20 cubic feet 2 microfilm reels 1171,State Planning Board,Parks and recreation reports,1932-1939.,Alphabetical by name of report.,"The State Planning Board recognized the growing demand for adequate and varied recreation facilities. Federal\, state\, municipal\, and county agencies worked separately to meet this demand and the board worked with these agencies to help them coordinate their development and conservation plans. The board cooperated with the National Park service to complete a study of park\, parkway\, and recreational area programs in an effort to thoroughly document Utah's recreational sites. The study lists existing and potential recreational areas over the state\, their location\, accommodations\, attendance\, accessibility \, land and geographical features\, and facilities. The preliminary report\, the final report\, and the individual forms are included in this series. The series also contains charts that show tourist activities; reports on the Dinosaur National Monument\, Kolob Canyon\, and Zion National Park; a bibliography on forest recreation; lists of mountain elevations and national forests; wildlifestudies; a survey of scenic and recreational resources; and reports from the Utah State Museum Association including an archeological survey sponsored by the State Planning Board through the Utah Emergency Relief Administration appropriation for ""museum extension"" work. There are also blueprints for a proposed Utah history museum.",,Public,0.35 cubic foot 3 microfilm reels 1252,Interagency Statistics Committee,Newsletters,1969-1970.,Alphanumerical,,Permanent. Retain for 1 year(s),, 1179,State Planning Board,Transportation reports,1933-1938.,Alphabetical by report.,"State planning agencies throughout the nation made long-range plans for the development of their state's transportation systems. They worked cooperatively with federal\, state\, and local agencies to create studies of traffic movement\, airports\, roadside developments\, marking\, farm-to-market roads\, zoning\, parkways\, recreational areas\, public finance\, and other problems\, This series includes reports on airports and airways; a preliminary transportation plan; railroad company addresses and freight rates; and maps of railroad lines\, a road map of Utah\, and a map of a ten-year road improvement plan.",,Public,1.20 cubic feet 1 microfilm reel 1245,Department of Agriculture and Food. Conservation Commission,Correspondence,1955-1965.,Alphanumerical,"Correspondence documents the administration or management of the Soil Conservation Commission\, commission organization\, it's policies\, procedures and achievements.",,Public, 1289,Labor Commission,Resolution records,1925-1942.,"Chronological, thereunder numerical by assigned number","Formal\, numbered resolutions made at hearings of the Industrial Commission. Includes parties or topic title\, text of resolution\, date\, and roll-call vote. Resolutions pertain to settling industrial injury claims\, investing monies for the insurance fund\, etc.",,Public, 1199,Utah Expositions Commission,Correspondence and subject files,1913-1916.,Alphabetical by subject.,"Subject files created by the Expositions Commission document the planning\, construction\, furnishing\, maintenance\, and closing of the Utah buildings and exhibits at the Panama-Pacific and Panama-California Expositions in 1915. The primary record type is correspondence. Contracts\, bids\, reports\, pamphlets\, photographs\, and newspaper clippings are also included.",,Public,1.25 cubic feet 1212,Commission on Defective Delinquints,Reports,"1957, 1963.",,"This series contains reports pertaining to committee recommendations\, agency activities\, aggressive sex offenders\, sex education and committee actions.",,Public, 1223,Department of Health. Human Resource Management and Employee Development,Administrative records,1981-2014.,Alphanumerical,"These are records accumulated by the bureau that relate to the function\, internal administration\, or housekeeping activities of the office. They include list of department employees\, performance reviews\, employee profiles\, automatic archives list\, professional contractual agreements for temporary professional services\, circulars of weekly job opportunities\, copies of memos\, copies of outgoing and orignials of incoming correspondence\, copies of award letters\, detailed statement of wages\, position requests\, and authorization forms\, resumes\, copies of school transcripts\, information on recruitment sources\, procedural memos\, recruitment budget approvals\, temporary pay vouchers\, and other items.",,Private,2 microfilm reels 1207,Castle Gate Relief Fund Committee,Minutes,i 1924-1936.,Chronological.,"The Castle Gate Relief Fund Committee was a comittee appointed by Governor Mabey to oversee the distribution of subscribed money after the Castle Gate mine explosion on March 8\, 1924. The minutes begin with the first meeting in April 1924 and end October 1935. Also included are the committee by-laws submitted to the committee on June 27\, 1924\, a chart of organization\, and a chart showing course of applications for relief.",,Public, 1282,Committee on Industrial and Employment Planning,Administrative records,1950-1969.,Alphanumerical,"The fiche contains a report on benzene and aromatic hydrocarbons as motor fuel\, 1964.",,Public,1 microfilm reel 595,Department of Agriculture and Food,Commission correspondence,1954.,Chronological.,"This series contains correspondence primarily between Alden K. Burton\, the Utah Commissioner of Agriculture\, and federal and county offices and some businesses. Correspondence includes issues concerning drought relief\, flood damage\, and agricultural products.",,Public, 554,Department of Agriculture and Food,Agriculture commission appointments,1961-1974.,Alphanumerical,These files are just a few papers that are copies of letters written to those appointed to the agriculture commission.,,Public, 583,Department of Agriculture and Food. Conservation Commission,Inspector's statistical reports,1958-,Alphanumerical,,Retain permanently,, 600,Recorder of Marks and Brands,Livestock pedigree registers,1880-1909.,Alphanumerical.,"Found October 1992 in collections: Record of Pedigrees of Horses\, Record of Pedigrees of Horned Stock\, both Utah Territory.",,Public, 581,Department of Agriculture and Food,Emergency feed program expenditure vouchers,1957-,Alphanumerical.,"Correspondence\, reports and data relating to voucher preparation\, administrative audit\, and other accounting and disbursing operations.",Retain for 3 year(s),Public, 613,Department of Commerce,Financial records,1943-1953; 1977-1982.,Alphanumerical.,"Records used as posting and control media\, subsidiary to the general and allotment ledgers\, and not elsewhere covered in this schedule.",,Public, 614,Department of Health. Division of Medicaid and Health Financing. Bureau of Financial Services,"Claim processing review schedule pending, reviews, errors fiche",1989-2014.,Numerical by claim number.,"This is a record used to verify programs and claim audits by the federal government. Includes sample lists\, data sheets\, claims processing review schedule reports\, audit programs\, and samples of computer screens. These lists and data sheets contain medical payment codes\, sex\, age\, date of birth\, social security number\, signature\, telephone number\, and name. This fiche is produced weekly.",Retain for 9 year(s),Private, 1102,Department of Health,Little Hoover Commission study records,1965-1960.,Alphanumerical,,Permanent. Retain for 1 year(s),, 1126,United States. Board of Registration and Election in the Territory of Utah,Minute books,i 1882-1896.,Volumes and their entries are chronological with the volumes labeled alphabetically. Index entries are alphabetical by first letter of subject.,"These seven volumes detail the activities and document the philosophies of members of the Utah Commission. The Commission was established under the federal 1882 Edmunds Act which also vacated all offices in Utah and prevented polygamists from registering to vote\, voting\, or holding office. The Utah Commission was given oversight of compliance with the act. The duties of the commission were defined as ""each and every duty relating to the registration of voters\, the conduct of elections\, the receiving or rejection of votes\, and the canvassing and returning of the same\, and the issuing of certificates or other evidence of election"" in territorial Utah. The volumes note presidential appointments of Commission members\,pertinent legislation and court rulings\, and the dates\, times\, and attendance for each meeting of the commission along with a description of the business conducted. The major portion is devoted to election procedures including the appointment of registration officers\, judges of election\, and a board of canvassers along with the creation of rules and regulations for their benefit. The returns from precinct to territory-wide elections are reported. The second most extensive entries are the reports of the commission to the U.S. Secretary of the Interior detailing the commission's activities plus the members' perceptions of the sociopolitical climate in Utah and their suggestions for further federal legislation.",,Public,3.50 cubic feet 3 microfilm reels 1135,Capitol Commission,Capitol building plans,1912-1914.,Numerical by architect's drawing number.,"These are the original building plans created by the capitol architect\, Richard Kletting\, for the construction of the Capitol Building. The series includes plans for framing\, various construction details\, columns and stone work\, dome framing\, foundation and footings\, cross-sections\, and building elevations from various angles. The originals are blueprints\, blueprints on linen\, and tracings.Final plans and specifications for approved and constructed state buildings.",,Public,3.95 cubic feet 1 microfilm reel 1134,Capitol Commission,Capitol design competition renderings,i 1909-1917.,Alphabetical by name of individual architect or firm.,"In order to select an architect to design Utah's State Capitol building\, a design competition was held. This series contains the materials generated by that competition. The series includes numerous photographs and drawings of ideas for the capitol building\, actual submissions for the design competition\, a document establishing the rules for the design contest\, and numerous photographs submitted as examples of competing architects work. [The winner of the competition is not included.]",,Public,0.35 cubic foot 1 microfilm reel 11533,Municipal Power Agency (Utah),Legal case files,undated,None,"These are case files for routine lawsuits filed by the city and those filed against the city. They are used in pleading cases in court and later for research purposes. They contain various court pleadings\, research material\, and attorneys' notes.",Retain for 7 year(s) after case is closed,Protected, 11549,Municipal Power Agency (Utah),Check copy file,undated,Numerical,These are facsimile or photocopies of checks issued and are maintained solely as a quick reference source. If documentation is attached see Accounts payable.,Retain for 1 year(s),Protected, 11558,Department of Commerce. Division of Professional Licensing,Building permit fee surcharge collections quarterly reports,1991-,"Chronological, thereunder alphabetical by name of compliance agency","These reports document surcharge collections for building permits. These funds are used for training\, education\, and exam preparation for building inspectors. Compliance agencies are required to submit these reports to the Department of Commerce\, Division of Occupational and Professional Licensing on a quarterly basis (UCA_58-56-9(3)(b) (1991)). The division uses this information to determine the amount of funds being collected in order to ascertain the amount of money that can be expended for training. Information includes name\, contact person of compliance agency\, surcharge compilations\, signatures\, position information\, and preparation date.",Retain for 5 year(s),Public, 11548,Municipal Power Agency (Utah),Bond issue files,undated,None,"These files document the implementation of significant municipal bonds (i.e.\, revenue or special bonds)\, but not general obligation bonds. These files include authorizations supporting financial data\, contracts or sales agreements\, destruction certificates\, and sample copies of bonds sold as evidence of municipal indebtedness.",Retain permanently,Public, 11557,Municipal Power Agency (Utah),Bylaws,undated,None,"These are the constitution and bylaws of municipal governing/advisory boards. They establish the organization and operational procedures for the board. They usually include date of adoption and amendments\, description and purpose of board\, membership\, description and responsibilities of board's positions\, meeting frequency\, voting procedures\, explanation of what constitutes a quorum\, and the establishment of procedural rules (e.g.\, Robert's Rules of Order\, etc.).",Retain permanently,Public, 11681,Governor (1977-1985 : Matheson),Year of the child scrapbook,1978-1979.,Chronological by date.,"This series is a scrapbook of documents relating to the celebration of the International Year of the Child (1979) in Utah. It is likely that this scrapbook was created and preserved by Norma Matheson\, who served on Utah's International Year of the Child Advisory Committee. The year 1979 was designated by the United Nations General Assembly to be the ""International Year of the Child\,"" a year in which to protect children's rights and to aid children and their communities in the fulfillment of children's needs. Governor Matheson signed a late 1978 declaration which affirmed the ideals of the International Year of the Child and stated that the Utah State Board of Education would work together with the Governor's Office to lead the celebration in Utah. Documents in the scrapbook include Advisory Committee minutes\, posters and promotional materials\, Governor Matheson's declaration\, programs of activities\, brochures\, newsletters\, and newspaper clippings.",,Public,0.50 cubic foot 1 microfilm reel 11677,Governor (1957-1965 : Clyde),Public lands notebook,1961-1962.,Chronological.,"Loose leaf notebook with plastic filers. Contains telegrams\, photocopies of newspaper articles\, photocopies of correspondence\, etc._all pertaining to use of public (federal) lands. Conservation problems likely based on plastic files\, acidic backing paper\, and poor copy technology.",,Public,0.35 cubic foot 11798,Davis Technical College (Utah),Student assessment records,1979-,Alphabetical by student surname,These records document the aptitude testing of students as they are admitted into the Davis Applied Technology Center program. Students are primarily tested on their math and reading skills. The records include test scores and answer sheets.,Retain for 3 year(s),Private, 11803,Bonneville Irrigation District (Utah),Bonneville irrigation district records,ca._1900.,Numerical by section and township,"Book showing the distribution of water to persons in the Bonneville Irrigation District includes section and township numbers\, addition\, owner's name\, number of acres\, and number of acre feet allocated.",,Public, 11836,Gunnison (Utah). Gunnison Police Department,Case files,undated,Numerical by case number,"These case files are created as a result of a complaint or other actions being investigated by the police department. They are the central case files for all cases handled by agency. Case files are usually filed numerically by case number. It is recommended files be separated by case type providing ease in the weeding of files. These files may include the investigative report\, fingerprint cards\, original arrest report\, supplemental reports\, copies of warrants\, photographs\, correspondence\, court orders\, court dispositions\, officers' notes\, pertinent laboratory tests\, copies of booking sheets and arrest reports.",Retain for 3 year(s),Private, 11921,Alta Canyon Recreation District (Utah),Participation waiver file,1984-,Chronological by activity,"This form is completed by individuals participating in municipal recreational activities. It is used to verify that participants have released all rights and claims for possible injuries in municipal recreational activities. They include individual's name\, team name\, sport\, date\, medical insurance company\, and signature.",Retain for 2 year(s),Private, 11895,Board of Supplies and Purchase,Fish and Game Department account book,1927-1929.,,,Permanent. Retain for 1 year(s),, 11924,Legislature. Office of the Legislative Fiscal Analyst,Audit records,1964-1975.,Chronological by date of report.,Reports prepared by auditors as a result of a Department of Highways financial audit.,,Public, 11914,Apprenticeship Council,Veterans' apprenticeship case files,ca. 1974-1984.,Alphabetical by company name.,"These corporate case files contain apprenticeship agreements\, applications\, correspondence\, and other records pertaining to individuals participating in the program.",,Private, 11958,Lieutenant Governor,Files index,1890-1907.,alphabetical,"This is an alphabetical index to numerical files kept by the Territorial Secretary/Secretary of State. Includes references to corporations\, bonds\, election returns\, election certification\, oaths of office\, board minutes\, annual reports (boards)\, conveyances of land to the state\, capitol grounds\, deeds\, incorporation papers\, proclamations by the governor and president\, legislative bills\, municipal corporations\, motor vehicle registrations\, and attorney general opinions.",,Public, 11889,Department of Corrections. Adult Probation and Parole. Region 3. Women's Community Correctional Center,Staff meeting minutes,1987-2014.,Chronological.,"These are the minutes of various committees and staff meetings held within the Department. Examples include staff meetings\, Supervisor's meetings\, Parole Staff\, Director's meetings\, Correctional Advisory Council and the Information Committee. The minutes may include the date and time of the meeting\, the agenda\, names of attendees\, a summary of all matters proposed\, discussed or decided and a record of any votes taken during the meeting. UCA 52-4-7(1) (1997) requires that written minutes be kept of all open meetings. Minutes are also required to be kept for all closed meetings in accordance with UCA 52-4-7 (2) (1997).",,Public, 11943,Ogden (Utah). Mayor,Special service district locations indexes,undated,Numerical by index number.,"Numerical indexes to special service districts (water\, curb and gutter\, etc.) in Ogden. Book 1 includes blocks 1-80\, book 2 covers blocks 1-72.",Permanent. Retain until administrative need ends,Public, 11967,Cache County School District (Utah),Monthly retirement report,1970-,"Chronological, thereunder alphabetical by school","Monthly computer reports sent from the State Retirement Office containing information received from the district\, used to verify funds contributed to the State Retirement System. Includes social security number\, members name\, monthly earnings\, earnings subject to retirement\, deductions from pay check\, contributions by employer for employees\, retirement deposits\, salary deferred stock fund\, salary deferred 401(k) fund\, and contribution of employer 401(k)fund.",Retain for 1 year(s),Private, 12014,Cache County School District (Utah),Payroll reports,1970-,"Chronological, thereunder numerical by school code","These monthly computer reports document payroll expenditures. They are only used for reference purposes and to create other reports. There are three separate reports. The first is the payroll register totals summary report. It summarizes monthly\, quarterly\, and annual payroll expenditures. It includes date\, location code\, totals for hours worked and all deductions for current\, monthly\, quarterly-to-date\, calendar year-to-date\, and fiscal year-to-date. The second report is a deduction report listing annual deductions. It includes date\, location code\, employee name\, and deduction amount. The third report is the payroll earning statement register\, listing employees who have payroll checks directly deposited to their bank account. It includes location number\, bank\, earning statement number\, bank code\, account type\, account number\, earning statement date\, social security number\, employee name\, and net pay.",Retain for 1 year(s),Private, 12050,Fillmore (Utah),Beer license application files,undated,Numerical by account number,"These files contain completed applications to obtain licenses for selling beer within municipal boundaries per local ordinances. Applicants are also required to file a cash or corporate bond ""to guarantee faithful performance"" (UCA 32-4-4).",Retain for 3 year(s) after expiration of permit or license,Public, 12075,Fillmore (Utah),Resolutions,undated,Chronological by number,"These are formal statements of a decision\, or expression of opinion put before or adopted by the city council. They may perform the same function as an ordinance. Resolutions may include the following: establishing water and sewer rates\, charges for garbage collection and fees charged for municipal services\, establishing policies and guidelines\, and regulating the use and operation of municipal property (UCA 10-3-717).",Retain permanently,Public, 12053,Department of Natural Resources. Division of Water Resources. Board of Water Resources,Commissioners' portraits,1947-1984.,Chronological by date.,"These are black and white portraits of individual board members. Photographs of each member of the commission were grouped together (by term) on a framed matte board for display. (The frames have been removed.) Holdings include: (1) Water and Power Board\, 1948\, 1950\, 1952\, 1954\, 1956\, 1958\, 1960\, 1962\, 1964\, and 1966; and (2) Water Resources Board\, 1968\, 1972\, 1974\, 1976\, 1978\, 1980\, 1981\, and 1984. Separate framed portraits of board chairmen include photographs of William R. Wallace (1947-1953)\, James A. Howell (1953-1954)\, Charles Redd (1954-1959)\, Dr. Preston L. Jones (1960-1965)\, Leo P. Harvey (1965-1967)\, and Elgin Gardner (1971-1973).",,Public, 12086,Board of Education,Accessioned records,1948-1979.,None.,"Records include: specialist reports (1948\, 1955\, 1964-66\, 1981)\, Research Council records (1956-57)\, Production Work reports (1948)\, Work Produced by the Publication Division (1953\, 1955)\, Public School Survey Research Commission reports (n.d.)\, research reports (1964\, 1966\, 1975)\, surveys and studies (n.d.) junior high evaluation criteria (n.d.)\, superintendents' records (circa 1950-1960)\, Statistical Bulletin 1968: Information Guide to Utah School Districts\, a copy of ""Predicting Career Performance of Physicians from Biographical and Medical School Information"" (a dissertation by Grover Campbell Loughmiller\, University of UtahDepartment of Educational Psychology\, June 1970)\, and local histories written/compiled by third and fourth grade students and teachers (1934-1936).",,Public, 12056,Department of Corrections. Adult Probation and Parole. Northern Utah Region. Northern Utah Community Correctional Center,Staff minutes,1996-1998.,Chronological.,"Provides documentation of staff meetings for the Center. Information may relate to inmate issues or employee concerns. Includes the date\, summary of issues\, name of employee or inmate\, etc. May also include medical and psychiatric information.",,Protected, 12104,Davis County (Utah). Health Department. Environmental Health and Laboratory Division,Scavenger/salvage permit applications,1979-2019.,Alphabetical by company name.,"These applications are completed by persons seeking permits to engage in the business of emptying\, or cleaning any vault\, privy\, septic tank\, cesspool or grease trap\, automobile salvage\, by-product disposal\, and recycling. The records include both the vehicle and operator applications. They include company's name\, address\, telephone number\, responsible person's name\, indication of type of permit requested (scavenger or salvage vehicle permit\, or salvage operator permit/type of operation\, or both)\, vehicles (license number\, make/year\, capacity\, general description\, applicant's signature\, title\, and date.",Retain for 5 year(s) after final action,Public, 12080,Fillmore (Utah),Tentative budget records,undated,Chronological,"On forms prepared by the state auditor\, the budget officer prepares a tentative budget and files it with the governing body for the ensuing year for each fund for which a budget is required on or before the first regularly scheduled meeting in May (UCA 10-6-111).",Retain for 5 year(s),Public, 12105,Davis County (Utah). Health Department. Environmental Health and Laboratory Division,Foodborne outbreak report records,1989-,"Alphabetical by facility name, thereunder chronological","Report forms to collect data on suspected foodborne disease outbreaks used during investigations to record the initial complaint and subsequent interviews and by local health departments to determine if sufficient complaints warrant denial of permit. Includes: place\, number of persons eating city\, county\, and state of suspected meal; name\, telephone\, age\, sex\, any illness\,and number of persons interviewed; date and hour ate and onset of illness; symptoms and severity such as nausea\, vomiting\, cramps\, diarrhea\, fever\, duration of symptoms\, doctor if consulted\, and hospitalization; specimen taken\, date\, and results;identification of foods eaten; totals of persons ill and not; narrative statement; case disposition; and investigator's signature.",Retain for 4 year(s) after final action,Public, 12049,Fillmore (Utah),Building permit files,undated,Numerical by application number,"These files contain the permits issued as official building authorization for a variety of actions (construction\, demolition\, the installation of plumbing\, electrical or mechanical equipment and the erection of barricades). They contain inspection requests\, inspection reports\, certificates of occupancy and any pertinent information relating to the project. They may also contain water source\, sewer system\, flood plain\, and tank certificates. The files are arranged numerically by permit number or alphanumerically by address.",Retain permanently,Public, 12073,Fillmore (Utah),Ordinances,1852-,Generally chronological by date of adoption.,"These books contain the legislative action of city council to regulate\, require\, prohibit. govern\, control\, or supervise any activity\, business\, conduct\, or condition authorized by UCA 10-3-701 to 714. An ordinance includes the title\, preamble\, an ordaining clause\, subject of ordinance\, when applicable\, penalty of violation\, effective date\, signature of mayor or acting mayor\, and municipal seal.",Retain permanently,Public, 12114,Road Commission,Accessioned records,1923-1967.,none,"Accessioned records include: Physical Report on Federal Aid Road Project 51-A (1923); State Road Employees Welfare Society records (1939); Highway Bond Issues (1941); County\, City\, and Town Descriptions (1953); Highway Needs\, Toll Roads\, and Highway Finance Studies (1954); Accidental Deaths Report (1955); Traffic Studies Statistics (1957); Traffic Engineering Activities (1957); Maps of Interstate Showing Proposed Route Changes (1957)\, Interstate Belt Route Location Study (1958); Preliminary Geometric Design and Location of Portions of Interstate (1958); Special Studies Progress Report (1958); Accident Prevention Plan Contract Report (1959); ""Profile of an Empire: Spotlighting Utah""\, article in ""Rocky Mountain Construction"" (15 February 1959); Federal Aid and State Highway Program (1963-1964);Commission Meeting Agency (9 July 1965); Requested Budget (1965-1967); Accident Prevention Plan (n.d.); Safety Committee Functions (n.d.); and Personal Injury Forms (n.d.). Many of the records are stamped ""State Road Commission of Utah Library\,"" and appear to have been kept for reference purposes.",,Public, 12095,Davis County (Utah). Health Department. Environmental Health and Laboratory Division,Farm truck plate application,1992-,Alphabetical by individual's name,"These USTC License Plate Application forms attest the truck is used solely for farm or agriculture use on Green Belt Property. The application is submitted to the State Motor Vehicle Division and a copy is retained by the local health department. The application must be renewed annually. The Tax Commission retains their copy as part of the Vehicle Registration Records (series 7186) for fifteen years. This form includes answers to two statements\, registered owners name\, county residence\, vehicle identification number\, year\, make and model\, manufacturer's gross vehicle weight rating\, registered gross laden\, owner's signature\, date signed\, emission certificate number\, examining officer's signature\, date signed\, health department seal\, and signature of official reviewing and approving waiver.",Retain for 3 year(s),Public, 12103,Davis County (Utah). Health Department. Environmental Health and Laboratory Division,Rabies investigation report,1978-,Chronological,"Investigation report forms\, complaints\, notes and action\, animal bite or contact reports\, and lab test results in the investigation by the health department into possible cases of rabies as reported by individuals or animal control officers. Includes: registered environmental health specialists name\, date\, patient's name\, age\, sex\, telephone number\, bitten or exposed\, date and extent\, parent's name\, physician's name and telephone\, suspect animal species\, rabies immunization date\, circumstances of bite\, animal owner's name\, address\, telephone number\, rabies examination request\, complaint number\, and animal disposition.",Retain for 4 year(s),Public, 12120,Davis County (Utah). Health Department. Environmental Health and Laboratory Division,Scavenger/salvage vehicle and office permit records,1979-2018.,Alphabetical by company name.,"These records document the official licensing of scavanger/salvage vehicles in accordance with county regulations and payment of appropriate fees. These permits are renewed annually. Each vehicle is required to display a permit on each side of the windshield. These records include copies of the actual permit issued (expiration date\, permit number)\, and permit (name\, address\, operation type\, date issued\, chief sanitarian's signature\, and expiration date.",Retain for 5 year(s),Public, 11502,Intermountain Power Agency (Utah),Tax records (benefit plans),unknown,Alphabetical,"These registers record\, by department code\, amounts deducted from employees' payroll checks. They are used for reference of retirement and other miscellaneous deductions.",Retain for 3 year(s),Public, 11488,Intermountain Power Agency (Utah),Indexes and check lists,undated,None,"Bibliographies\, check lists\, and indexes of agency publications and news releases\, except those used as indexes to Public Relations Files.",Retain until superseded,Public, 11506,Supreme Court,Grand jury book,1888-1889.,Chronological by date.,"This single volume was used by the grand jury to record the findings of the grand jury in cases examined during the November term (November 19\, 1888\, through January 25\, 1889).",,Public, 11531,Municipal Power Agency (Utah),Policy and program development records,undated,None,"These are the constitution and bylaws of municipal governing/advisory boards. They establish the organization and operational procedures for the board. They usually include date of adoption and amendments\, description and purpose of board\, membership\, description and responsibilities of board's positions\, meeting frequency\, voting procedures\, explanation of what constitutes a quorum\, and the establishment of procedural rules (e.g.\, Robert's Rules of Order\, etc.).",Retain permanently,Protected, 11534,Municipal Power Agency (Utah),Legal files (final judgments),undated,None,"These are case files for routine lawsuits filed by the city and those filed against the city. They are used in pleading cases in court and later for research purposes. They contain various court pleadings\, research material\, and attorneys' notes.",Retain for 7 year(s) after case is closed,Public, 11585,Department of Health,Accessioned records,1938-1982.,none,"The accessioned records include various reports; studies; evaluations; statements; compilations of rules\, statutes\, regulations\, and policies regarding the health code; transcripts of public hearings; plans; briefings; and bulletins. Included are a few attendance cards (1946\, 1950).",,Public, 11553,Municipal Power Agency (Utah),Payroll records,undated,None,These are reports and statistics with supporting and related records which document payroll operations. They include reports and data used for workload and personnel management purposes.,Retain for 3 year(s),Private, 11567,Governor (1965-1977 : Rampton),Executive secretary's records,1962-1976.,Chronological by year.,"This series contains records preserved by Macel Thurmond\, executive secretary to Governor Rampton throughout his three terms in office. This series includes memorabilia from various conventions and conferences\, such as the National Governor's Conference meeting in Washington\, D. C.\, in 1975\, and the Western Governor's Conference meeting in Park City\, Utah\, in 1970. Records also include newspaper clippings from 1965 to 1986.",,Public,1.00 cubic foot 1 microfilm reel 11587,Department of Health and Human Services. Division of Child and Family Services. Richfield Office,Substitute care case files,1976-1995.,Alphabetical by client surname,"This is a record of care and services provided to a child under the age of 18 who has experienced severe emotional disturbances\, physical disability\, and/or social maladjustment and who has been in substitute care placement. The Department of Social Services obtains custody of the child by an order from Juvenile Court. Custody is given by the court when the child has been abused and/or neglected by the parent or guardian. The department can be granted voluntary custody of the child for up to 45 days with an agreement of the parent or guardian. The child remains in the department's custody until a parent or guardian has expressed the willingness and ability to resume permanent responsibility for the child or the court orders thechild returned to the custody and home of the parent. This series includes a psychosocial evaluation\, family studies\, financial disclosures\, treatment plans\, progress notes\, supportive services\, court orders and Health and Education records and fees.",Retain for 50 year(s),Controlled, 11670,Ogden School District (Utah). Dee Elementary School,"Daily lunch, breakfast, and deposit reports",1988-,"Chronological, thereunder numerical by student lunch number","Three separate computer reports of daily transactions of student meal deposits\, run after breakfast\, lunch\, and whenever students make deposits\, used to verify student account balances and to determine whether a student ate a meal on a particular date. School submits monthly report with deposits to the District Office. Include student name\, lunch number\, student balance\, money deposited (on deposit reports) and number of daily meals served.",Retain for 1 year(s),Public, 11679,Ogden School District (Utah). Dee Elementary School,Weekly roll sheets,1988-,"Chronological, thereunder alphabetical by teacher's name","Weekly sheets are temporary rolls maintained by teachers indicating daily attendance and information entered into the computer. Include date\, identification number\, student's name\, grade\, telephone number\, whether absent or tardy\, teacher's name and course number.",Retain for 1 year(s),Public, 11671,Ogden School District (Utah). Dee Elementary School,Daily attendance report,1988-,"Chronological, thereunder alphabetical by student name","Daily computer reports of students absent or tardy\, include date\, identification number\, student name\, grade\, telephone number\, whether absent or tardy\, and total days.",Retain for 3 year(s),Public, 11765,State Land Board,Log,1898-1916.,Chronological.,"Logs actions taken on various issues such as applications under the Carey Land Act\, sale of irrigation district bonds\, requests for construction of reservoirs\, etc.",,Public, 11775,Department of Commerce. Division of Consumer Protection,Credit service organization registration records,1991-,Alphabetical by company name,"The Division of Consumer Protection administers and enforces the Credit Services Organizations Act (Utah Code 13-2-1(2)(2015)). Records document the registration\, performance bonds\, and letters of credit required for credit services organizations to do business in Utah (Utah Code 13-21-3.5 and 4(1994)). Records may include applications\, investigative notes\, and copies of business licenses\, articles of incorporation\, and other records required for registration.",Retain for 10 year(s),Public, 11838,Gunnison (Utah). Gunnison Police Department,Accident files,undated,unknown,"These files document traffic accidents investigated by the police department. The report usually includes complete information on all cars and drivers involved in the accident\, accident location\, damage\, accident causes\, date and time\, accident diagram\, description\, and weather conditions. The original report is sent to the State Department of Public Safety if damage exceeds $1\,000\, or injury or death occurs (UCA 41-6a-404 (2007))\, and is maintained for seven years.",Retain for 3 year(s),Public, 11925,Department of Financial Institutions,Utah Savings & Loan Association liquidation correspondence,1966-1975.,chronological,"This is correspondence between various clients\, attorneys\, and financial institutions with the state office of financial institutions about the disposition of various claims.",,, 11957,Ogden (Utah). City Attorney,Ogden city case index,undated,alphabetical,"Index marked ""Cannon and Sons."" Alphabetical index of Ogden City vs. various individuals. Gives defendent and (case?) number. No dates. Could also be part of 4th District or Weber County courts.",,, 11965,Cache County School District (Utah),Distribution report,1980-,"Chronological, thereunder alphabetical by school","Monthly paper and computer output microfiche (1991-) report used to monitor program budgets. Received in four sorts\, by: program code\, function code\, account code\, and employee's name. Program and function reports used only for reference purposes\, payroll register is arranged by location code\, employee name report is only alphabetical payroll listing and is used extensively by the office. Includes names of employees\, social security numbers\, accoutn number\, current amount paid\, quater-to-date amount paid\, calendar year-to-date amount\, and fiscal year-to-date amont paid.",Retain for 10 year(s),Public, 12051,Fillmore (Utah),Business license files,undated,Alphanumerical by name and account number,"These files contain information on all business licenses issued in the municipality. All businesses are required to be licensed before conducting within municipal boundaries. They contain the application\, proof of payment\, and approval forms from regulatory departments (e.g.\, fire\, police\, health).",Retain for 3 year(s) after expiration of permit or license,Public, 11966,Cache County School District (Utah),Time and attendance report,1970-,"Chronological, thereunder alphabetical by school","Computer printouts used to provide a record of leave earned and taken\, printed monthly except June which is a year end report containing yearly totals of leave taken and earned. Contains the name of employee\, social security number\, amount of sick\, vacation\, unrestricted\, personal and professional days earned and taken.",Retain for 1 year(s),Private, 12046,Fillmore (Utah),Dog license files,1988-,Numerical by license number,"These files document the payment of license fees. They include: owner's name\, breed of dog\, sex\, color\, expiration date of license; expiration date of rabies vaccine\, name of dog\, indication if dog was altered\, license fee\, and when paid.",Retain for 5 year(s) after expiration of permit or license,Public, 12069,Department of Corrections. Adult Probation and Parole. Region 1,Northern Utah community correctional center therapy files,1997-2014.,Chronological,"These files are created by social workers and psychologists contracted by the Center to conduct therapy sessions for the residents. Types of therapy sessions include substance abuse education\, sex education\, assertiveness training\, skills development\, etc. Information includes attendance records\, fees charged by Valley Mental Health facility\, evaluation forms\, etc.",Retain for 10 year(s),Private, 11993,Department of Human Services. Administrative Support,Construction project case files,1970-2009.,Chronological.,Case files documenting the construction of new buildings and the renovation of rented buildings for state use.,,Public, 12048,Fillmore (Utah),Mechanical system installation permit files,1992-,Numerical by application number,"These records are kept to verify that state mechanical code requirements are meet\, and all installation are inspected and recorded. This file includes application number\, name of applicant\, address and phone number of applicant\, job site\, type or purpose of installation\, contractor\, approved by and date\, inspection report\, permit number assigned\, date and signature of city recorder.",Retain permanently,Public, 12092,Davis County (Utah). Health Department. Environmental Health and Laboratory Division,Certified swimming pool operator application and certificate records,1986-2018.,"Chronological, thereunder alphabetical by operator's name","These records document the certification of individuals as swimming pool operators in accordance with county regulations. They are used to maintain and oversee the certification program. The active certification number is kept and maintained in the application file. The records include the actual certification form (containing the certified swimming pool operator's name\, date\, expiration date\, and division director's signature) and the application form.",Retain for 5 year(s) after final action,Public, 12126,Salt Lake City (Utah). Division of Building Services and Licensing,Nonresidential building plans,1963-,Numerical by plan number,"These are the blueprints and specifications submitted by building contractors or owners when applying for a building permit for the construction of commercial\, industrial\, or apartment structures. The specifications are compiled by the architect for use by the contractor to complete detail work providing type\, grade\, brand of materials to be used\, and general conditions which govern the methods to be employed. They also identify the temporary facilities\, job cleanup\, security\, time limits\, deadlines\, and responsibilities of the architect\, owner and contractor. They are used for determining code compliance and the enforcement of building codes. They are usually arranged by permit number or address.",Permanent. Retain until administrative need ends,Public,89 microfilm reels 12085,Department of Transportation. Office of Planning and Programming,County (class b) and city (class c) audit reports,1980-2013.,"Chronological, thereunder alphabetical by county and city name",These records are audit reports received by the Planning Division of the Utah Department of Transportation (UDOT) from counties and cities who have received state money to build roads. The reports document how the money was spent.,,Public, 12250,Magna Mosquito Abatement District (Utah),Annual financial reports,undated,Chronological,"These are statistical reports on the financial affairs of the entire municipality or a specific department. These reports usually include a statement on the value of all municipally owned property\, and an accounting of all income and expenditures in relationship to the final budget.",Retain permanently,Public, 11776,Department of Commerce. Division of Consumer Protection,Telephone solicitation registration records,1990-,Alphabetical by business name,"The Division of Consumer Protection administers and enforces the Telephone and Facsimile Solicitation Act and the Telephone Fraud Prevention Act (Utah Code 13-2-1(2)(2015)). Records document the registration\, performance bonds\, letters of credit\, and ongoing monitoring of telemarketing firms\, and may include telephone scripts\, business licenses\, articles of incorporation\, completed application forms\, and staff investigative notes.",Retain for 10 year(s),Public, 11789,Naples (Utah),Ordinances,1982-,Numerical by ordinance number,"These books contain the legislative action of city council to regulate\, require\, prohibit. govern\, control\, or supervise any activity\, business\, conduct\, or condition authorized by UCA 10-3-701 to 714. An ordinance includes the title\, preamble\, an ordaining clause\, subject of ordinance\, when applicable\, penalty of violation\, effective date\, signature of mayor or acting mayor\, and municipal seal.",Retain permanently,, 11767,Board of Education. Board for Vocational Education. Vocational Education Preparatory Program for Careers,Financial records,1955-1960.,Chronological.,"Fiscal year accounts in various funds. Shows salaries\, capital outlays\, expenses\, etc.",,Public, 11788,Naples (Utah),Election returns,1982-,Chronological,These are books of tabulations counted by the election judges. They serve as the official tally of votes for municipal elections.,Retain for 22 month(s),, 11837,Gunnison (Utah). Gunnison Police Department,Daily activity report,undated,unknown,"This is a report of daily activity per work shift per officer. It is used to compile annual reports and for planning and budgeting purposes. It usually includes date\, case number\, case type\, but may also show officer's name\, shift\, vehicle number\, total hours on and off duty\, administrative time\, and investigative time.",Retain for 2 year(s),Public, 11848,Department of Public Welfare,Financial reports,1936-1967.,Chronological,"These reports contain financial statements\, disbursement statements\, balance sheets\, expenditures\, cost analyses\, and receipts\, and general ledgers..",,Public,1.00 cubic foot 11886,State Prison,Criminal physical description record book,i 1904-1914.,Numerical by inmate number.,"This volume records physical anthropological data on prison inmates. This data was gathered for criminal anthropological studies\, common at the turn of the century\, as a means of identifying born criminals. Entries were made by Andrew C._Ure\, initially prison clerk and later deputy warden. Entries cover prisoner numbers 1600 through 3901. The volume has categories for recording general information; anthropometric data; descriptive data; marks\, scars\, moles\, deformities\, etc.; peculiarities of habit and action; and criminal history.",,Private,1 microfilm reel 11969,Cache County School District (Utah),Insurance records,1970-,Chronological,"Reports on health and accident insurance\,used as an accounting program and for reference purposes. Contains actual monthly insurance costs for a specific month only\, not accumulated. Includes five sections: exception report\, alphabetical report\, program report\, remittance advice report\, and journal entry report. Includes employee's name and social security number\, name of insurance\, policy number\, and detail distribution cost to accounting codes.",Retain for 1 year(s),Private, 11959,Office of the State Auditor,County tax assessment correspondence book,1889-1890.,non-existent in ledger,Invoice book with letters pertaining to tax assessments in the various counties glued inside. 1890 letters precede the 1889 letters. Letters come from the county clerks and discuss amounts levied in the county for territorial tax and school tax.,,Public,0.50 cubic foot 11964,Attorney General's Office,Opinion correspondence indexes,1909-1916.,"chronological, thereunder alphabetical.","Correspondence from the attorney general about AG opinions was indexed in these volumes (1909-1910\, 1915-1916).",,, 11978,Utah Columbus Quincentenary Commission,Columbus Quincentenary Commission records,1978-1993.,"Alphabetical by subject, thereunder chronological.","These are records created for the Columbus Quincentenary Commission of Utah. The commission was established to mark the 500th anniversary of the voyages of discovery of Christopher Columbus. The Commission was created and instructed under UCA_63-79-1_(1990). The information was created to document the various activities of the Utah commission. They include newspaper clippings\, magazine articles\, commission proceedings\, membership lists\, news releases\, grant application\, correspondence\, and a coloring book developed and printed by the commission.",,Public, 12091,Davis County (Utah). Health Department. Administration Division,Systems and facilities billings,1987.,Alphabetical by facility name,"Billings sent to businesses to collect fees for various issued permits\, sent annually or biannually. They include date\, business name and address\, date payment due\, account number\, services provided and amount due\, total amount due\, date and amount paid and receipt number.",Retain for 5 year(s) after final action,Public, 12106,Davis County (Utah). Health Department. Environmental Health and Laboratory Division,Underground storage facility case files,1990-2010.,Alphabetical by facility name,"These records document the operations of all underground storage tanks in Davis County. They are used to document inspections\, the permit application process\, leak detection investigations\, closures\, ground and vapor monitoring\, inventory control\, and tank tightness. The case files include the manual tank gauging form (MTG)\, leak detection inspection checklist\, leak detection for piping form\, inventory control and tank tightness testing form\, interstitial monitoring form\, vapor monitoring form\, ground water monitoring form\, closure plan form\, closure inspection form\, underground storage tank closure notice\, deficient tank closure plan notice\, and leak prevention self inspection guide.",Retain permanently,Public, 12081,Fillmore (Utah),Financial statements,1903-,Chronological,"One copy is sent to taxpayer and a duplicate is retained by treasurer to validate when paid. It is used as a record of payments on the assessment and for audit purposes. It includes name and address\, treasurer's receipt number\, block and lot numbers.",Retain for 3 year(s) after final action,Public,1 microfilm reel 12093,Davis County (Utah). Health Department. Environmental Health and Laboratory Division,Environmental violation notice records,1979-,Alphabetical by facility or name of individual,"Notices issued by the local health department for any violation of environmental health regulations.to abate a hazardous situation or condition. Includes the violation notice\, citation\, and complaint.",Retain for 3 year(s),Public, 12100,Davis County (Utah). Health Department. Environmental Health and Laboratory Division,Food establishments issued permit records,1988-2019.,Alphabetical by facility name.,"These permits are issued to food establishments authorizing continued operation. These records document the permit status of food establishments in Davis County. A new decal is issued to the establishment annually if ownership has not changed and is affixed to the permit. The permit is not transferable. A copy is maintained in the facility file. The records include copies of the permit and decal. The permit includes establishment name\, address\, operator's name\, date\, and health official's signature. The decal includes the year valid and the local health department's name.",Retain for 5 year(s) after final action,Public, 12181,South Salt Lake Valley Mosquito Abatement District (Utah),Financial audit reports,1952-,Chronological.,These are reports prepared by external auditors examining and verifying the agency's financial activities for the year. These reports include statements of receipts and disbursements for each department.,Retain permanently,Public, 12240,Department of Health and Human Services. Healthcare Administration. Division of Integrated Healthcare. Office of Medicaid Operations.,Project and suspense correspondence,1986-,Chronological,"Correspondence received and created by the bureau relating to bureau projects. Does not include executive correspondence\, which might document office procedures or policies.",Retain for 7 year(s),Public, 12161,Intermountain Power Agency (Utah),IPA refunding scenarios records,undated,Chronological,"These are trustee and/or paying agent related records. Included are book entries\, statements and payment confirmations.",Retain for 5 year(s),Protected, 12256,Magna Mosquito Abatement District (Utah),Bids and proposal files,undated,Alphanumerical by vendor name,These files contain the formal proposals submitted in response to the bidding process to provide products or services to a municipal agency by a private vendor which was awarded the municipal contract.,Retain for 6 year(s),Public, 12264,Magna Mosquito Abatement District (Utah),Employee earnings history record files,undated,Alphabetical by name,"These files are a cumulative salary history for individual municipal employees. They contain the name and address of each employee\, name of department and position\, social security number\, date of birth\, date employed\, earnings and deductions by pay period\, gross earnings year-to-date\, net pay\, and check number. These files are considered to be the most important payroll record for retirement purposes.",Retain for 3 year(s) after separation,Private, 12273,Magna Mosquito Abatement District (Utah),Income tax files,undated,Chronological,"These files contain forms for individual employee's exemptions and withholding taxes. Includes withholding tax exemption certificates\, such as IRS form W-4 and similar tax exemption forms.",Retain for 3 year(s),Private, 12285,Alpine School District (Utah). Orem High School,Official transcripts,1920-,"Chronological, thereunder alphabetical by student's name","This card is the official record of school attendance and high school graduation. It is used to document graduation from high school and to verify classes attended and credits earned. It is used for college admission and employment. The card includes the transcripts for students who did not graduate\, but attended high school classes in the district (ninth to twelfth grades). It contains the following information: student's name\, address\, birthdate\, parents' names\, lists of high school classes and grades\, date of graduation\, and in most cases\, test scores\, class ranking\, grade point average\, and social security number. Class rolls may take the place of missing official transcripts.",Retain permanently,Private, 12260,Magna Mosquito Abatement District (Utah),Daily work logs,undated,Chronological,"This daily log is maintained by each work crew to verify work completed. This log includes date\, work order number\, location\, job requirements\, date completed\, equipment used\, and initials or crew chief's signature.",Retain for 2 year(s),Public, 12269,Magna Mosquito Abatement District (Utah),Service request files,undated,Chronological,"These are requests for maintenance\, service\, cleaning\, or repair of vehicles\, equipment\, and buildings\, received from any municipal department.",Retain for 6 month(s) after resolution of issue,Public, 12270,Magna Mosquito Abatement District (Utah),Field/operational data maps,1965-,Chronological and by map number,"These are city maps and plats for surveys and maintenance of city property and facilities. They are used for research purposes by the public\, other city departments\, and title companies. They include townships and range\, rights-of-way\, monument markers\, lot measurements\, street names\, centerline measurements\, blocks\, and subdivision names.",Retain until superseded,Public, 12299,Magna Mosquito Abatement District (Utah),Training records,undated,Chronological,"These are records of teaching aids which include manuals\, syllabi\, textbooks\, and other training aids developed by the agency.",Retain permanently,Public, 12333,Roy (Utah),Master road plan preliminary drawings,1975-,numerical by drawing number,These are the engineer's preliminary drawings of Roy city's master road plan.,Permanent. Retain until administrative need ends,Public, 12305,Magna Mosquito Abatement District (Utah),Wage survey files,undated,Chronological,"These files contain wage survey reports and data; working papers and related correspondence pertaining to area wages paid for each employee class; background papers establishing need\, authorization\, direction\, and analysis of wage surveys; development and implementation of wage schedules; and development of specific rates (excluding authorized wage schedules and wage survey recapitulation sheets).",Retain until superseded,Public, 12385,Board of Education. Office of Education. Evaluation and Assessment Section,Core assessment test forms,1987-,Grouped by subjects which are in no particular order,"Test questions and answer sheets for criterion-referenced tests sdministered annually in the spring to all students to evaluate their mastery of the material specified in the standards for the Utah core curriculum\, as begun by the State of Utah in 1987.",Permanent. Retain for 10 year(s),Protected, 12410,Governor (1985-1993 : Bangerter),Education records,1987-1992.,Alphabetical by topic.,"Materials correspondence\, minutes\, award applications\, proposed legislation\, and background materials collected primarily by Governor Bangerter's education policy advisor\, Colleen Colton which reflect office's projects and policies surrounding public education. Half of the materials are public school applications for the Governor's Awards for Excellence program. Other programs documented here are distance learning\, National Governors' Association education initiatives\, and Utah 2000. Various issues are also represented: class size\, concurrent enrollment\, Indian education\, testing\, and school fee waivers. The Governor set up several committees to deal with education and related issues and some Committees represented here include theGovernor's Conference on Families and the committee to acquire the Union Pacific depot for a fine arts museum. The most significant committee is the Teachers Advisory Committee formed to brief the Governor on educational needs. Dr. Colton chaired the committee and kept copies of the agenda and minutes of the meetings plus correspondence and background materials on topics discussed. GAPS IN THE SERIES: Applications from two of the award winning schools\, Pleasant Grove Junior High School and Rees Elementary School\, were missing at time of processing.",,Public,2 microfilm reels 12440,Tooele Valley Mosquito Abatement District (Utah),Schedules of daily activities,undated,Chronological,"These are calendars\, appointment books\, schedules\, logs\, diaries\, and other records documenting meetings\, appointments\, telephone calls\, trips\, visits\, and other activities of municipal employees. These are records containing substantive information relating to the official activities of the mayor and other high-level city officials\, the substance of which has not been incorporated into memoranda\, reports\, correspondence\, or other records included in the official files.",Retain permanently,Public, 12365,Governor (1917-1921 : Bamberger),Legislative bills record,"1917, 1919.",,"This series contains the letters of transmittal from the Legislature's chief clerk to Governor Bamberger and from Governor Bamberger to his Secretary of State. Letters officially inform the Governor that the Senate President and Speaker of the House have signed bill xxx and that it was now ready for his signature or veto. Letters of transmittal to the Secretary of State keep a record of what Governor Bamberger passed\, what was vetoed and why. A messenger book is also contained in this series. This book was created by Joseph E. Shields\, messenger to the Governor. The Legislature authorized the Governor to appoint any suitable person to the position (1917\, Senate Concurrent Resolution 1) in order to expedite the business of the Legislature. The book notes legislative bill number and title with Shield's signature showing receipt and usually a note giving the date the bill was given to the Governor.",,Public,0.35 cubic foot 1 microfilm reel 12412,Governor (1985-1993 : Bangerter),Chief of Staff correspondence,1985-1992.,"Alphabetical by topic, thereunder chronologically. Undated material appears first.","This series documents the activities of Governor Bangerter's chiefs of staff and their deputies\, the principal agents in setting policy for the administration\, coordinating the functions of the executive branch\, and monitoring the performance of state agencies. The series contains correspondence\, notes\, reports\, and background files. Governor Bangerter had five chiefs of staff during his administration who served sequentially: Jon Memmott (1984-1987)\, Reed Seerle (1987-1988)\, H.E. ""Bud"" Scruggs (1988-1991)\, Stephen F. Meecham (1991-1992) and Carol Nixon (1992). There were usually two deputy chiefs of staff at one time including: Dixie Minson\, Douglas Bischoff\, Diane Wilkins\, Enid Greene\, Carol Nixon\, and Deborah Turner. The records cover a range of topics which show the interaction between the administration\, state agencies\, the federal government\, and the public. Broad topics include fiscal concerns\, including the thrift collapse and Navajo Trust fund; economic development; regulatoryissues\, including water rights; transportation; social issues\, including abortion and public prayer; personnel and agency matters; and professional and political participation.",,Public,12.00 cubic feet 22 microfilm reels 12444,Tooele Valley Mosquito Abatement District (Utah),Budget reports,undated,Chronological,These are routine budget reports prepared monthly or quarterly. They document the status of city appropriation accounts and apportionment and are only used for reference purposes. The reports are prepared for the council and mayor.,Retain for 4 year(s),Public, 12409,Governor (1985-1993 : Bangerter),First lady's correspondence,1984-1992.,"Alphabetical by topic, thereunder chronological.","Letters sent and received\, thank you notes\, background files\, speeches given\, conference programs\, and reports of Colleen Bangerter during her husband's term as governor\, while she served as a speaker\, board member\, fulfilled administration social aspects\, community tasks\, and on gubernatorial task forces. Organizations and issues she was involved with include the Girl Scouts\, Highway Patrol\, National Guard\, Governor's Mansion Foundation\, Governor's Ball committee\, Western Governors Association spouses group\, televison programming for children\, substance abuse\, children's issues\, teen-age pregnancy\, senior citizens\, volunteerism\, and strengthing families.",,Public,2.00 cubic feet 3 microfilm reels 10777,Davis County (Utah). Health Department. Nursing Division,Child health evaluation screening evaluation records,1990-2012.,None,"These files document services provided to children accepted in the Child Health Evaluation Care (CHEC) program as part of the medicaid program. The purpose of the screening is to examine and evaluate the general physical and mental health\, growth\, development\, and nutritional status of medicaid recipients under the age of 21 and to provide corrective treatment. These files include the screening evaluation\, claim forms\, child health conference evaluation forms\, progress form\, history form\, immunizations\, assessment forms\, medicaid records\, and growth charts.",Retain for 21 year(s) after date of birth,Private, 10844,Department of Health and Human Services. Division of Child and Family Services. Logan Office,Work incentive case files,1980-,Alphabetical by surname,"These files document work incentive programs offered to persons needing employment through the Department of Human Services\, Division of Child and Family Services. Information includes employment history\, family information\, job position information\, marital status\, salary information\, and social security number.",Retain for 5 year(s),Private, 10877,Department of Health and Human Services. Division of Child and Family Services. Vernal Office,Substitute care case files,1983-1995.,Alphabetical by client surname,"These files document care and services provided to a child under the age of 18 who has experienced severe emotional disturbances\, physical disability\, and social maladjustment and who has been in substitute care placement. The Department of Human Services obtains custody of the child by an order from Juvenile Court. Custody is given by the court when the child has been abused and/or neglected by the parent or guardian. The department can be granted voluntary custody of the child for up to 45 days with an agreement of the parent or guardian. The child remains in the department's custody until a parent or guardian has expressed the willingness and ability to resume permanent responsibility for the child or the court orders thechild returned to the custody and home of the parent. Included are psychosocial evaluations\, family studies\, financial disclosures\, treatment plans\, progress notes\, supportive services\, court orders and Health and Education records and fees.",Retain for 50 year(s) after case is closed,Private, 10974,Weber County Mosquito Abatement District (Utah),Certification of bond redemption and destruction,undated,,These are certificates sent to the municipality by the paying agent which track pay and destruction of bond coupons.,Retain until final action,Public, 10926,Gunnison (Utah),Interment/disinterment cemetery master list,1894-,Alphabetical by surname.,"These registers serve as a cross-reference to plat books. They are arranged numerically by interment number. They include interment number\, name of deceased\, permit number\, date interred\, certificate number\, date of death\, location of grave by plot\, lot\, tier\, name of undertaker\, owner of lot and pertinent information on removal (if applicable).",Retain permanently,Public,1 microfilm reel 10978,Weber County Mosquito Abatement District (Utah),Daily work logs,undated,,"This daily log is maintained by each work crew to verify work completed. This log includes date\, work order number\, location\, job requirements\, date completed\, equipment used\, and initials or crew chief's signature.",Retain for 2 year(s),Public, 10889,Attorney General's Office. Criminal Department. Investigations Division,Criminal investigative case files,1980-,"Alphabetical by case name, thereunder chronological by year","These records document information gathered during investigations performed in order to determine whether criminal charges are warranted. These records may assist the Attorney General's Office in later investigations. Information includes police reports\, witnesses lists\, business documents\, physical evidence\, criminal history\, memoranda of interviews\, victim and witness statements\, bank records\, investigative notes and other documents that may be used to support criminal investigations and prosecutions.",Retain for 30 year(s) after case is closed,Protected, 10930,Weber County Mosquito Abatement District (Utah),Gas chart records,1952-,Chronological,"These are logs\, reports\, or similar records documenting mileage and gasoline\, oil\, and diesel fuel used by the municipal vehicles.",Retain for 2 year(s),Public, 10968,Weber County Mosquito Abatement District (Utah),Audit reports,undated,,These are reports prepared by external auditors examining and verifying the agencies financial activities for the year. These reports include statements of receipts and disbursements for each department (UCA 10-6-151).,Retain permanently,Public, 10946,Davis County (Utah). Health Department. Nursing Division,Child vision referral assistance records,1983-2008.,"Chronological, thereunder alphabetical by name","These forms are used to provide indigent children with medical referrals to receive vision care. This is a state funded program. They include child's name\, birth date\, age\, address\, school\, grade\, physician's name\, telephone number\, and date called; optician's name\, telephone number\, and date called\, and any additional comments.",Retain for 7 year(s),Private, 10971,Weber County Mosquito Abatement District (Utah),Budget information files,undated,,"These files document the adoption of the city's annual budget. Includes recommended budget\, tape recordings of public hearings associated with finalizing budget\, and all related correspondence. Files may also contain budget amendments and any other actions affecting budget.",Retain for 2 year(s) after completion of publication or report,Public, 10987,Weber County Mosquito Abatement District (Utah),Insurance deduction files,undated,,These are reports and related papers including copies of vouchers and payment schedules pertaining to insurance deductions.,Retain for 3 year(s),Public, 10989,Weber County Mosquito Abatement District (Utah),Insurance reports,undated,,These reports are used for the reference and generation of claim files.,Retain for 12 year(s),Public, 11007,Weber County Mosquito Abatement District (Utah),Recorder charts,undated,,"These charts are taken from recording stations in streams or wells for weekly periods. They are used to determine water flows. The charts include water flow according to gauge flows\, height\, or level of aquifer in well\, during a weekly period.",Retain for 3 year(s),Public, 11016,Weber County Mosquito Abatement District (Utah),Telephone bills,undated,,These are the actual bills for telephone service and long distance toll charges.,Retain for 3 year(s),Public, 10992,Weber County Mosquito Abatement District (Utah),Job opening files,undated,,These files contain a listing of all current municipal job openings with job descriptions.,Retain for 2 year(s),Public, 11010,Weber County Mosquito Abatement District (Utah),Route maps,undated,,These maps show sections of the municipality divided into routes for each day of the week for refuse collection. They are used to inform drivers of assigned daily route collection. They include maps of city streets divided into collection routes and numbered by truck number per day of week.,Retain until superseded,Public, 11019,Weber County Mosquito Abatement District (Utah),Vehicle assignment records,undated,,"These are assignment logs\, reports\, authorizations\, and similar records relating to the assignment and use of vehicles by municipal employees or officials.",Retain for 1 year(s),Public, 11028,Weber County Mosquito Abatement District (Utah),Encephalitis surveillance report,1980-,Chronological,"This report is used by the Utah State Health Department to verify danger of encephalitis in certain areas of the state. These tests are conducted by the mosquito abatement districts and include type of tests\, flock\, draw number\, draw date\, report date\, and bird number.",Retain for 5 year(s),Public, 11032,Weber County Mosquito Abatement District (Utah),Drainage and easement records,1947-,Alphabetical by drainage location,"This record is used to maintain the location of drains that have been dug and who is responsible for their upkeep. Includes name of district\, owner name\, date\, feet dug\, feet cleared\, date finished\, other work\, hours\, and operator.",Retain permanently,Public, 11079,Attorney General's Office. Prohibition Bureau,Warehouse manager's purchases of alcohol register,1917-1920.,Chronological.,Sales of alcohol (generally to pharmacies) are recorded in this journal. Purchase of alcohol during Prohibition was by doctor's prescription only and obtained from a pharmacy (sacramental use was also permitted).,,Public, 11018,Weber County Mosquito Abatement District (Utah),Travel reimbursement files,undated,,These files document requests made by travelers for reimbursements of out of pocket expenses.,Retain for 3 year(s),Public, 11027,Weber County Mosquito Abatement District (Utah),Air spray report,1952-,Chronological,"These are authorization forms for repair or maintenance work on department vehicles\, equipment\, or municipally-owned facilities or structures.",Retain for 3 year(s),Public, 11033,Weber County Mosquito Abatement District (Utah),Fish planting records,1954-,Chronological,"These records are used to document the planting of fish each year\, and determine if replanting is necessary. Fish are planted in small ponds around the district to consume the mosquito larva. Includes date\, area\, condition\, number of fish planted\, hours\, and operator.",Retain for 3 year(s),Public, 11026,Weber County Mosquito Abatement District (Utah),Hazardous waste disposal report,1985-,Chronological,"This record is used to verify disposal of hazardous waste at the county land fill. Includes Environmental Protection Agency identification number\, name\, address\, phone number\, date shipped\, Department of Transportation shipping description\, hazard class\, quantity\, units\, container type\, immediate response information\, special handling instructions\, generators signature\, and dates.",Retain for 3 year(s),Public, 11180,Road Commission,Bids and awards ledger,1936-1963.,None,"Lists county\, project number\, location\, and company to whom the bid was awarded and a date log for actions taken.",,Public, 11188,Department of Commerce. Division of Professional Licensing,Declaratory orders,1990-,Alphabetical by surname of requestor,"These files document declaratory orders requested by the public from Utah State government agencies. Persons file requests for agencies to file declaratory orders to determin the applicability of specific statutes\, rules\, or orders within the primary jurisdiction of agencies to specified circumstances. Agencies are required to issue rules that provide for the form\, contents\, and filing of petitions for declaratory orders; provide for the disposition of the petitions\, define the classs of circumstances in which the agency will not issue a declaratory order; are consistent with the public interest and with the general policy of Utah statutes; and facilitate and encourage agency issuance of reliable advise (UCA 63-46b-21(1)(2) (1992)). Information includes name of requesting party\, item being requested\, and the declaratory order issued by the agency.",Retain for 5 year(s),Public, 11246,Insurance Department,Foreign companies form and rate filings,1975-,Alphabetical by company name.,"These are insurance forms created by insurance companies whose corporate office is not located in the state of Utah. These forms and rate filings are the actual documents used by the insurance company when enrolling or changing a company's or individual's insurance plan. Information includes policy changes\, insurance rate changes\, changes in insurance forms\, new forms\, and forms being submitted for approval.",Retain for 5 year(s) after final action,Public, 11203,"Southwest Behavioral Health Center (St. George, Utah)",Statistical reports,1987-,"Alphabetical by program name, thereunder chronological","These monthly reports are generated by individual programs to document program participation and to determine whether it meets established goals. They are used to compile the annual report and document the success of individual programs. These reports include\, but are not limited to reports listing hours provided\, client's names and numbers\, staff hours\, and bed days.",Retain for 1 year(s) after completion of publication or report,Public, 11220,"Southwest Behavioral Health Center (St. George, Utah)",Open client lists,1990-,"Chronological, thereunder alphabetical by client surname","These are listings of Center clients produced at regular intervals and provided to therapists for reference purposes. They include client names\, household numbers\, income\, therapists\, and may include other information including services provided.",Retain until superseded,Private, 11255,Department of Commerce. Division of Occupational and Professional Licensing. Committee of Examiners of Barbers,Accessioned records,1903-1914.,None,"Included are the following records: (1) Official Record of Proceedings\, July 1\, 1914; (2) Record and Minutes\, July 1\, 1907; (3) Registrations\, 1903; and (4) Record Book\, 1903.",,Public, 11271,Capitol Commission,Bids,i 1909-1917.,"Alphabetical by subject, thereunder chronological.","To pursue the legislative mandate to ""erect a suitable building"" to serve as the Utah state capitol\, the Capitol Commission issued a call for construction bids to contractors and artisans. This series contains the bids submitted to the commission by those seeking employment. The collection includes bids for furnishings\, heating and ventilating systems\, elevators\, vaults\, cuspidors\, lighting\, and numerous others. The series also documents inquiries from contractors to the Capitol Commission regarding the bidding process\, contracts\, operational budgets\, and contract decisions. The bids include information on Utah craftsmen\, architects\, and contractors\, and significant information about construction techniques\, planning\, bidding processes\, and labor and material costs from the period.",,Public,1.00 cubic foot 1 microfilm reel 11337,Intermountain Power Agency (Utah),"Bonds, notes and coupons",undated,None,These are the actual bonds and coupons redeemed throughout the lifetime of the bond.,Retain for 1 year(s) after resolution of issue,Public, 11328,Board of Education. Office of Education. School Finance Section,Audit reports,1970-,Alphabetical by school district,"This series consists of several audit reports maintained by School Finance: the Financial Audit Report\, aka Comprehensive Annual Financial Report (CAFR)\, which includes audited financial statements\, financial statements\, reviewed financial statements or State Auditor's form (UCA 53A-3-404\, 51-2a-201\, 203\, R277-484-3(k)); the MSP Selections Report\, which is prepared by the Local Education Agency (LEA) external auditors identifying what programs within the Minimum School Program were audited; the Single Audit Report\, which is required for certain LEAs whose federal revenues and/or expenditures exceed a certain level; as well as Student Membership and Fall Enrollment and Transfer Student Audit Reports\, which are prepared by the LEA's external auditors identifying compliance with pupil accounting rules in reporting student membership\, fall enrollment and transfer students in the clearinghouse submission (UCA 53A-191-101\, R277-484-3(F)(1)\,",Permanent. Retain for 5 year(s),Public, 11335,Intermountain Power Agency (Utah),Bond resolution,undated,None,Authority for issuing bonds.,Retain permanently,Public, 11346,Intermountain Power Agency (Utah),Securities owned records,undated,None,"These are registers of all investments made by the municipality. A work sheet is kept on each investment. They include the check stub of the institution issuing the investment\, a copy of the investment\, the check issued by the vendor and a validated receipt written by the municipality.",Retain for 3 year(s),Protected, 11384,Intermountain Power Agency (Utah),Statistics reports,undated,None,"These files contain copies of documents retained strictly for reference and informational purposes which are not part of the official files. Includes copies of reports\, studies\, special compilations of data\, drawings\, periodicals\, books\, clippings\, brochures\, catalogs\, and vendor price lists.",Retain until administrative need ends,Protected, 11394,Intermountain Power Agency (Utah),Annual administrative and general budget files,undated,None,"These files contain working papers used to assist in the preparation of municipal budgets and to justify budget requests presented to the city council. Includes departmental budget requests\, work-up sheets\, cost estimates\, and rough data accumulated in the preparation of annual budget estimates\, related correspondence\, and documentation for approval of final budget.",Retain for 2 year(s),Public, 11427,Intermountain Power Agency (Utah),Organizational function statements,undated.,None,"Formally prepared descriptions of the responsibility assigned to the senior executive officers of an agency at the division level and above. They may include organizational charts and reorganizational studies. If the functional statements are printed in the Utah State Administrative Code\, they are not required to be preserved or retained as a separate series.",Permanent. Retain for 3 year(s),Public, 11438,Intermountain Power Agency (Utah),Application documentation,undated,"Numerical, thereunder alphabetical by name, file number 400 Treasury","These files contain copies of documents retained strictly for reference and informational purposes which are not part of the official files. Include copies of reports\, studies\, special compilations of data\, drawings\, periodicals\, books\, clippings\, brochures\, catalogs\, and vendor price lists.",Retain until end of project or program,Protected, 11448,Intermountain Power Agency (Utah),Garnishments records (assignment and attachments),undated,None,These are records of garnishments or levies for debts owed by employees which are attached to employees' earnings.,Retain for 3 year(s) after resolution of issue,Private, 11423,Intermountain Power Agency (Utah),Independent auditor's reports,undated,None,"These are reports prepared by external auditors examining and verifying the municipality's financial activities for the year. ""The audit required for any fiscal year shall be completed within six calendar months after the close of the fiscal year"" (UCA 51-2-2 (1997)). The audit is required to include ""the financial statements; the auditor's opinion on the financial statements; a statement by the auditor expressing positive assurance of compliance with state fiscal laws identified by the state auditor; a copy of the auditor's letter to management that identified any material weaknesses in internal controls discovered by the auditor\, and other financial issues related to the expenditure of funds received from federal\, state\, or local governments to be considered by management; and management's response to the specific recommendations"" (UCA 51-2-3(1)(a) (1997)).",Retain permanently,Public, 11451,Intermountain Power Agency (Utah),Insurance deduction files,undated,None,Reports and related papers including copies of vouchers and schedules of payment pertaining to insurance deductions.,Retain for 3 year(s) after separation,Private, 11465,Intermountain Power Agency (Utah),Letters of employee commendation,undated,None,"Letters of employee commendation and appreciation\, recognizing length of service\, retirement\, or performance.",Retain until final action,Protected, 11475,Intermountain Power Agency (Utah),Position descriptions,undated,None,"Files describing established positions including information on title\, series\, grade\, duties\, and responsibilities.",Retain for 10 year(s),Protected, 11457,Intermountain Power Agency (Utah),Taxable wage earning reports,undated,None,"Returns on income taxes such as IRS Form W-2 and reports of withheld federal taxes\, such as IRS Form W-3\, with related records\, including reports relating to income and social security taxes.",Retain for 3 year(s),Private, 11485,Intermountain Power Agency (Utah),Space utilization reports,undated,None,"Reports on the amount of floor space in agency buildings\, number of rooms\, and the capacity.",Retain until superseded,Protected, 10945,Davis County (Utah). Health Department. Nursing Division,Child Health Evaluation Care medicaid reimbursement report,1990-2012.,None,"This form reports the reimbursements received on claims for physical examinations provided under the Child Health Evaluation (CHEC) program. A medicaid billing form is submitted for each completed examination and the original is submitted to the Utah Medical Assistance Program (UMAP) for reimbursement. This form includes child's name\, date service provided\, date into program\, home address\, phone number\, medical information and patient identification number.",Retain for 3 year(s),Private, 10977,Weber County Mosquito Abatement District (Utah),Fidelity bonds,undated,,"This is the agency treasurer's bond to protect the agency and to guarantee fidelity of treasurer. Bond usually covers four years and ""may be set by resolution\, ordinance or polices in any amount\, not less than that established by the state money management council"" (UCA 10-3-821).",Retain for 3 year(s) after resolution of issue,Public, 11003,Weber County Mosquito Abatement District (Utah),Notary bonds,undated,,"These are $5\,000.00 bonds that are required to be filed with and approved by the State Division of Corporations and Commercial Code for a term of four years (UCA 46-1-4 (2003)).",Retain for 3 year(s),Public, 10973,Weber County Mosquito Abatement District (Utah),Buildings and grounds maintenance logs,undated,,This log records all repairs made to municipal buildings and grounds. It is used to verify that repairs were made.,Retain for 3 year(s),Public, 11009,Weber County Mosquito Abatement District (Utah),Retirement records,undated,,These are reports and register control documents relating to an employee's retirement.,Retain for 3 year(s),Private, 10984,Weber County Mosquito Abatement District (Utah),Equipment maintenance and repair records,undated,,"These are records of service repair and maintenance of municipal equipment\, including office machines and furniture.",Retain for 2 year(s),Public, 11013,Weber County Mosquito Abatement District (Utah),Special improvement bonds,undated,,"The governing body of the municipality levying the assessment\, by ordinance or resolution\, may authorize the issuance of special improvement bonds to pay costs of improvements in the district against funds created by the assessment.",Retain until resolution of issue,Public, 11030,Weber County Mosquito Abatement District (Utah),Bite count report,1952-,Chronological,"This is a report used by the field director to determine if mosquitos in a specific area are creating a problem for the public. Includes date\, time\, area\, species and number\, total\, hours of the day\, temperature\, wind\, and collector.",Retain for 3 year(s),Public, 11023,Weber County Mosquito Abatement District (Utah),Work order log,undated,,"These are authorization forms for repair or maintenance work on department vehicles\, equipment\, or municipally-owned facilities or structures.",Retain for 3 year(s),Public, 11020,Weber County Mosquito Abatement District (Utah),Vehicle maintenance records,undated,,"These are daily maintenance records on all municipal vehicles. They are used to provide a maintenance history and include work order number\, dates\, maintenance performed\, mileage of vehicle\, problem type\, driver's name\, and action taken.",Retain for 3 year(s) after disposition of asset,Public, 11064,Territorial Superintendent of Public Instruction,Commissioner's correspondence,1894-1895.,Alphabetical.,"These are letters received by the Territorial Commissioner of Public Schools. The Commissioner was appointed by the federal government (supreme court)\, after the Territorial Superintendent of Public Schools was abolished by the 1887 Edmunds-Tucker Act.",,Public, 11074,St. George (Utah). Department of Administrative Services,Employment applications (hired),undated.,None,"These are application forms completed by persons seeking municipal employment who were not hired. They include the name\, address\, and telephone number of the applicant\, employment history\, education\, and a list of references.",Retain for 2 year(s),Private, 11062,Legislature. Office of the Legislative Auditor General,Road Commission budget proposal,1961-1963.,Chronological,,Permanent. Retain for 1 year(s),Public, 11210,"Southwest Behavioral Health Center (St. George, Utah)",Accounts receivable,undated,None,"These records consist of copies of accounts receivables prepared to collect amounts owed by vendors\, organizations\, and citizens in the conduct of business.",Retain for 4 year(s),Public, 11187,Department of Commerce. Division of Professional Licensing,Utah code amendments,1963-,Alphabetical by profession,These files document the Division of Professional and Occupational Licensing (DOPL) amendments to statutes affecting their agency. DOPL prepares amendments and creates statutes for the Utah State Legislature to consider during the general session. This information is gathered to assist DOPL in determining their legislative priorities and agenda for each session.,Retain for 5 year(s),Public, 11185,Department of Commerce. Division of Professional Licensing,Educational approval files,1989-,Alphabetical by institution name,"These files document continuing educational training provided to professions for updating skills necessary to maintain licenses. Continuing educational programs must be approved by the Department of Commerce\, Division of Occupational and Professional Licensing. These files are not included in the licensing case files. Information includes name of training program\, sponsers\, date\, time\, program content\, agendas\, and curriculum outlines.",Retain for 2 year(s),Public, 11211,"Southwest Behavioral Health Center (St. George, Utah)",Accounts payable,undated,None,"These records are used to pay county bills. They include copies of checks\, invoices\, purchase orders\, and receiving reports. May also include correspondence with vendors and computer printouts.",Retain for 4 year(s),Public, 11202,"Southwest Behavioral Health Center (St. George, Utah)",Client program listings,1985-,"Alphabetical by program name, thereunder chronological","These client listings are computer reports used to identify clients served and program case loads. They may be generated by individual programs\, program groups or for the Center as a whole. They include a listing of clients served by Center or subsection and may also include other information\, such as staff providing services\, type of services received\, diagnoses\, whether the client is Medicaid or Medicare\, identification number\, bed days\, admittance and discharge dates\, sex\, birth date\, income\, and fee information.",Retain until superseded,Private, 11250,Dairy and Food Commission,Administrative correspondence,1909.,Chronological.,"Incoming and outgoing business-related correspondence\, regardless of format or mode of transmission\, that provides unique information relating to the functions\, policies\, procedures or programs of an agency. These records document executive decisions made regarding agency interests. Executive decision makers may include the Director\, Chief Administrative Officer\, Public Information Officer or other internal administrators as identified by the executive office.",,Public, 11193,"Southwest Behavioral Health Center (St. George, Utah)",Resident attendance log sheets,1986-,Chronological,"These sheets document attendance at the residential sites (e.g.\, Independence House\, day care adult center). The resident usually signs the log and staff may initial. They are used to compile monthly statistical reports. The sheets may include date\, resident's name\, destination\, comments\, and times in and out.",Retain for 1 month(s) after completion of publication or report,Public, 11251,Board of Dental Examiners,Minutes and registrations,1894-1925.,Chronological.,"Accessioned records include a registered or licensed persons ledger listing name\, city and certification (1894-1925); reports to the Governor (1896-1903); and minutes of the dental board (1894-1903).",,Public, 11273,Capitol Commission,Newspaper clippings,i 1909-1917.,Chronological by date.,"This series documents public relations efforts by the Capitol Commission and public opinion regarding the building of the state capitol. It contains newspaper clippings collected by the Capitol Commission with the bulk of the series focusing on articles addressing the design competition for the capitol building\, arguments for and against construction\, location issues\, calls for voter participation\, messages from Governor Spry\, and highlights from the construction process such as the laying of the cornerstone.",,Public,1 microfilm reel 11336,Intermountain Power Agency (Utah),Bonds official files,undated,None,"These files document the implementation of significant municipal bonds (i.e.\, revenue or special bonds)\, but not general obligation bonds. These files include authorizations supporting financial data\, contracts or sales agreements\, destruction certificates\, and sample copies of bonds sold as evidence of municipal indebtedness.",Retain permanently,Public, 11347,Intermountain Power Agency (Utah),Revenue bonds,undated,None,These bonds are issued by the city council payable solely from revenues attributable to the extension and improvement to revenue producing facilities (UCA 11-14-306 (2006)).,Retain for 1 year(s) after resolution of issue,Public, 11332,Intermountain Power Agency (Utah),Accounting issues Papers,undated,Alphabetical by title,"These paper contain Studies\, reports or memoranda regarding accounting methods or issues and their applicability.",Retain for 2 year(s),Public, 11351,Intermountain Power Agency (Utah),Investor tour information files,1994-,"Chronological, file Number 20",These files contain information pertaining to site and facilities that are being offered for investment purposes.,Retain for 2 year(s),Public, 11383,Intermountain Power Agency (Utah),Routine activity schedules,undated,None,"Routine materials containing no substantive information\, regarding daily activities such as meetings\, appointments\, telephone calls\, and other employee activities.",Retain until administrative need ends,Protected, 11412,Intermountain Power Agency (Utah),Telephone messages,undated.,None,Incoming and outgoing telephone messages.,Retain for 2 month(s),Public, 11359,Intermountain Power Agency (Utah),Feasibility studies,undated.,None,"Studies and system analyses conducted before program change\, the purchase\, installation\, or replacement of any technology or equipment. May include studies and systems analyses for the initial establishment\, major changes for program\, equipment\, or technology changes.",Retain permanently,Public, 11389,Intermountain Power Agency (Utah),Legal documentation,undated.,None,"These are the informal legal opinions written by city attorneys in response to requests received from various municipal departments in the course of municipal business. They are necessary to maintain consistency of opinion in related matters. They show date of opinion\, advice or opinion\, and name of requesting office or department.",Permanent. Retain for 1 year(s),Protected, 11397,Intermountain Power Agency (Utah),Monthly budget reports,undated,None,"Monthly or routine reports on the status of agency appropriation accounts and apportionment\, excluding Annual Budget Reports.",Retain for 3 year(s),Protected, 11405,Intermountain Power Agency (Utah),Real property sale files,undated,None,"Records necessary or convenient for the use of real property sold\, donated\, or traded to non-state ownership.",Permanent. Retain for 6 year(s) after final action,Protected, 11364,Intermountain Power Agency (Utah),Audit reports,undated,None,Reports with internal audit department participation containing the results of internal and external audits.,Retain permanently,Protected, 11404,Intermountain Power Agency (Utah),Real property acquisition files,undated.,None,"Title papers documenting the acquisition of real property by purchase\, condemnation\, donation\, exchange\, or otherwise.",Retain for 10 year(s) after disposition of asset,Public, 11455,Intermountain Power Agency (Utah),Payroll register,undated,None,"Display of earnings\, deductions\, and taxes\, providing net income\, warrant or direct deposit information. These documents are prepared and used for payroll disbursement.",Retain for 3 year(s),Protected, 10218,Morgan County School District (Utah),United States Department of Agriculture commodity food acceptance sheet,ca. 1980-,Chronological,"These sheets are received monthly by the district's lunch supervisor from the Office Education Child Nutrition Program. They notify the district of foods to be received from the United States Department of Agriculture for the following month. The sheets include date\, allocation number\, description of commodity\, estimated delivery date\, date any difference must be received\, names of recipient centers\, quantity allocated\, quantity accepted\, name of recipient center\, authorized signature\, and date.",Retain for 3 year(s),Public, 10244,Department of Health and Human Services. Division of Child and Family Services. Brigham City Office,Substitute care case files,1985-1995.,Alphabetical by client surname,"This is a record of care and services provided to a child under the age of 18 who has experienced severe emotional disturbances\, physical disability\, and/or social maladjustment and who has been in substitute care placement. The Department of Social Services obtains custody of the child by an order from Juvenile Court. Custody is given by the court when the child has been abused and/or neglected by the parent or guardian. The department can be granted voluntary custody of the child for up to 45 days with an agreement of the parent or guardian. The child remains in the department's custody until a parent or guardian has expressed the willingness and ability to resume permanent responsibility for the child or the court orders thechild returned to the custody and home of the parent. This series includes a psychosocial evaluation\, family studies\, financial disclosures\, treatment plans\, progress notes\, supportive services\, court orders and Health and Education records and fees.",Retain for 50 year(s) after case is closed,Controlled, 10261,Department of Transportation. Planning & Investment. Technology & Innovation. Maintenance and Facility Management Division,Station building records,1980-,"Alphabetical by station, thereunder chronological",Case files documenting the construction of new buildings and the renovation of rented buildings for state use.,Permanent. Retain until disposition of asset,Public, 10295,Department of Transportation. Engineering & Operations. Region Two,Traffic engineering orders,1964-,"Numerical by route, thereunder chronological","These records are the official legal documentation of speed limits\, no parking zones\, and similar regulations. When signed\, they become the law. The information includes actual speed limit\, location\, and signature of the authorized body.",Retain permanently,Public, 10316,Department of Transportation. Engineering & Operations. Project Development. Right of Way,Right of way plans,1930-,Alphanumerical by project number,"These Mylar drawings are created by district engineers whenever a project calls for property to be acquired. The records become an index for all property and their deeds\, and includes parcel number and name of owner. These plans are legal documents which are cited when referring to a specific parcel of land and are used specifically to show where a road is going to go (or should have gone) in relation to people's property. They are also used to account for all property held by the Utah Department of Transportation\, in conjunction with the Appraisal of property case files\, series 3324. The plans include details of the plats and the proposed roadway.",Permanent. Retain for 10 year(s),Public, 10266,Department of Transportation. Project Development. Materials and Pavements Division,Microfilm index,1986-,Alphanumerical by project number,This is a computerized index which keeps track of where information can be found on microfilm. Information is accessed by project number.,Retain permanently,Public, 10315,State Prison,Warden's monthly statements,1885-1886.,Chronological,"This series was created by G.N. Dow\, acting warden of the territorial penitentiary. Each monthly account consists of a list of the inmates' names. For each name\, there is specified on what account held (court name or waiting trial)\, crime\, term of sentence\, date of confinement\, # days this month\, date of sentence\, and remarks (e.g. release\, pardon\, taken for trial\, etc.).",,Public, 10333,Commissioner of Indian War Records,Pension recipient account roster,ca. 1917.,None,"Gives names\, addresses\, and amounts due or paid to veterans or next of kin.",,,1 microfilm reel 10322,Commissioner of Indian War Records,Indian War pension correspondence,1917.,None.,"Wide variety of correspondence regarding pensions between the Commissioner of Indian War Records (aka the Adjutant General)\, the federal government\, and applicants for pensions.",,Public,32 microfilm reels 10334,Camp Floyd Mining District (Utah). Recorder,Mining records,1870-1897.,Chronological.,"When Albert Sydney Johnston's federal army completed its tour of duty in Utah\, some of the soldiers stayed to prospect. They discovered silver in the Oquirrh Mountains and organized the Camp Floyd Mining District in 1870. According to already established precedent\, which was validated in 1872 by federal mining law\, mineral deposits on the public domain were free and open to exploration and locators of the same had exclusive right of possession (Statutes at Large\, Treaties\, and Proclamations\, of the United States of America\, vol. 17\, chap. 152). In order to regulate mining activity and keep track of individual claims\, local miners organized mining districts and appointed district recorders to keep records. Notices of location are the recorder's record of claims within the district. Each notice provides the dimensions of the claim and a description of its location. It names locators\, gives the dates of location and recording\, and identifies the claim by a unique name. In addition tolocation notices Camp Floyd mining records include the by-laws of the district.",,Public,7 microfilm reels 10346,National Guard,Accident and incident report case files,1967-,None,"This record series contains accident and incident case files. The records are used to document accidents involving National Guard personnel while on duty\, National Guard equipment\, and claims for destroyed or missing personal belongings of National Guard members. Information includes investigation reports and witness statements about vehicular accidents\, injuries\, missing or destroyed property\, claims filings\, etc.",Retain for 75 year(s),Public, 10328,National Guard,Pay vouchers,1968-,None,"History of earnings\, deductions\, taxes\, net income\, and warrant or direct deposit information. These documents are prepared and used for payroll disbursement.",Permanent. Retain until administrative need ends,Private,24 microfilm reels 10369,Children's Service Society of Utah,Foster home study case files,ca. 1950-ca. 1985,Alphabetical,Reviews of existing or perspective homes for foster care.,Retain for 25 year(s),Controlled, 10373,Department of Transportation. Planning and Investment. Environmental,Historic bridge program records,1985-,None,"These records are created by the Locations and Environmental Studies Division of Transportation to document historic bridges built before 1945. A rating system has been developed to determine historic importance and whether the bridge is worth saving or not. These records include inventory lists\, historic context of the bridge\, federal rules and state regulations and guidelines regarding bridges\, correspondence with other state agencies\, ratings sheets\, committee correspondence (the committee decides which bridges are important)\, committee minutes\, and educational materials. Eventually\, a scripted slide show and archival quality photographs will also be included in this series. The inventory lists are maintained on computer\, the reston paper. The inventory lists include the bridge number\, its common name\, county\, district\, location\, ownership\, date built\, designer and contractor names\, description\, technical merit\, special features\, aesthetics\, design and material integrity\, and the locations of plans and specifications.",Permanent. Retain for 5 year(s),Public, 10428,Department of Financial Institutions,Commerce Financial Thrift and Loan corporate records,1980-1986.,Chronological,"These records were created by the Board of Directors to record the minutes of board meetings. They document board\, personnel\, and loan decisions. They include stock registers which track the purchase of stock certificates for monitoring by the board.",Permanent. Retain for 7 year(s) after final action,Protected, 10376,Department of Transportation. Planning and Investment. Environmental,Consultant management records,1980-,Numerical by agreement number,"These records are created by the historic preservation specialist in Locations and Environmental Studies and by the Standards and Review division to document contracts with consultants. The divisions monitor contract progress\, payment\, and a performance evaluation of the consultant. Consultants can either be on a retainership with the agency or be hired for one project only. These records include requests for consultant proposals\, the selection criteria used by the divisions in determining who is hired\, and the actual technical proposals. The information includes name of consultant\, scope of work\, cost\, performance evaluation\, and payments.",Retain for 5 year(s),Public, 10398,State Prison,Inmate photographs,1940-1954.,Arranged alphabetically by crime thereunder alphabetically by prisoner's last name.,"This series consists of inmate photographs. Most of the inmates are from the Utah State Prison with few from the Salt Lake Sheriff's Office\, the Box Elder Sheriff's Office and the Ogden City Police. The photographs are separated by crime; therefore\, this possibly is a study of some sort. Most photographs state the type of crime\, the date of incarceration\, date of release\, physical appearance of prisoner\, and place and date of birth.",,Private,1.05 cubic feet 10544,Department of Commerce. Division of Professional Licensing,Private probation provider licensing files,1985-,Numerical by license number,"These files document applications\, registrations\, and licenses for private probation providers. The Department of Commerce\, Division of Occupational and Professional Licensing\, issues licenses for qualified applicants. Applicants are required to submit an application for approval by the Division of Occupational and Professional Licensing and the Private Probation Provider Licensing Board. The applicant must submit evidence that a business license to engage in private probation has been issued by the political subdivision in which they intend to establish their business. Information includes applicant name\, social security number\, birthdate and birthplace\, educational background\, and physical characteristics. They are also required to submit a photograph with their application.",Retain for 10 year(s),Public, 10514,Department of Commerce. Division of Professional Licensing,Social service worker licensing files,"1894-1921, 1970-",Numerical by license number,"These files document applications\, registrations\, and licenses for social workers. The Department of Commerce\, Division of Occupational and Professional Licensing\, issues licenses to qualified applicants. Applicants are required to submit an application\, provide evidence of completion of a baccalaureate degree from an accredited institution\, pass an examination prepared by the Board of Social Work Examiners\, and be of good moral character. Information includes social security number\, mailing and business address\, name\, telephone number\, gender\, birthdate and birthplace\, physical characteristics\, educational background\, and endorsements. Applicants are required to submit a photograph with their application.",Retain for 10 year(s),Public,2 microfilm reels 10512,Department of Commerce. Division of Professional Licensing,Social service aide licensing files,1970-,Numerical by license number,"These files document applications\, registrations\, and licenses for social service aids. The Department of Commerce\, Division of Occupational and Professional Licensing\, issues licenses to qualified applicants. Applicants are required to submit an application\, meet the minimum level of education or training as determined by the Board of Social Work Examiners\, pass a examination prepared by the board\, and be a person of good moral character. Information includes name\, social security number\, mailing and business address\, telephone number\, gender\, birthdate and birthplace\, physical characteristics\, educational background\, and endorsements. Applicants are required to submit a photograph with their application.",Retain for 10 year(s),Public, 10542,Duchesne County School District (Utah),Retirement reports,1982-,"Chronological, thereunder numerical by social security number","This is a monthly report submitted to State Retirement on amounts contributed to retirement system. It is used for verification purposes. The Office of Education sends monthly the information on magnetic tape to State Retirement and prints a paper copy for the school district\, later the Retirement Office sends the district worksheets to check data. Includes social security number\, member name\, fund agency\, period covered\, amount contributed\, earnings\, and amounts employee and employer paid.",Retain for 3 year(s),Private, 10543,Duchesne County School District (Utah),FICA reports,1986-,"Chronological, thereunder numerical by social security number",These files contain records on individual employee's deductions concerning social security number. Include reports relating to income and social security taxes.,Retain for 3 year(s),Private, 10621,Bear River (Utah),Interment registers,1895-,Chronological,"This series consists of a two-volume register of burials at the Bear River cemetery. Columns include the name of the deceased\, sex\, race\, color\, date of birth\, place of birth\, names of father and mother\, a column entitled ""religion\, habits\, and reputation in community\,"" marital status\, last place of residence\, date of death\, place of death\, cause of death\, physician or nurse in attendance\, grave location\, kind of casket\, construction of vault\, complexion\, physical deformities or scars\, occupation\, and name of sexton. Not all columns are completed for all individuals.",Retain permanently,Public,2 microfilm reels 10595,Department of Human Services. Office of Human Resources,Inappropriate behaviors video tapes,1988-1995.,Alphabetical by title,"These tapes are created by the Division of Human Resource Management/Organizational Development for use by the Division of Family Services for training employees to recognize inappropriate behavior. They document various Utah public school students engaged in inappropriate behavior. Utah public schools that participated in this project included Grantsville High School\, Taylorsville High School\, Kennedy Junior High School\, and Eisenhower Junior High School. These tapes eventually become obsolete and are updated as circumstances and needs change.",Permanent. Retain for 3 year(s),Public, 10746,Davis County (Utah). Health Department. Environmental Health and Laboratory Division,Subdivision plat copies,undated.,None,"These are copies of plats prepared by real estate developers showing the layout of lots in a subdivision. The department reviews these plats to ensure that proper sanitary facilities for the lots are included in the plan. The plats include surveyor's name\, boundary description\, subdivision name\, date of acceptance by the legislative body\, the date and terms of approval by the local health department\, and planning commission's approval date.",Retain for 1 year(s),Public, 10755,Davis County (Utah). Health Department. Environmental Health and Laboratory Division,Underground storage tank closure records,1992-2010.,None,"This is an application form used to obtain a permit to either close or install an underground storage tank. The form includes the date\, owner's name\, address\, and telephone number; contractor's name\, address\, and telephone number; location of underground storage tank\, name/business and address; indication whether application is for the installation or closure of underground storage tank(s) listing number of tanks\, whether fee has been paid\, and if for closure whether a state approved closure plan was noted or if for installation whether installation plans approved prior to permit issuance; amount of fee paid; permit number; approval signature\, applicant's name and signature; and closure/installation date.",Retain for 3 year(s),Public, 10737,Davis County (Utah). Health Department. Environmental Health and Laboratory Division,Food service inspection reports,1980-2018.,"Chronological, thereunder alphabetical by establishment's name","These review forms document the local health department's review of food service plans prior to the opening of the establishment. This is part of the local health departments duties as set out in UCA_26A-1-114(2)(a) (2011). The department reviews floor plans\, equipment schedules\, plumbing plan and schedule\, lighting plan\, finish schedule (floors\, walls\, and ceiling)\, and equipment details when necessary to determine whether food establishments meet general requirements for bathrooms\, washing facilities\, plumbing\, cooking equipment\, grease traps\, lighting\, waste disposal\, and other facilities prior to the opening of the establishment. These forms include the establishment's name\, address\, mailing address\, and telephone number\, reviewers name\, date\, a listing of any areas of concern\, and comments.",Retain for 3 year(s),Public, 10749,Davis County (Utah). Health Department. Environmental Health and Laboratory Division,Water analysis results,1992-,Alphabetical by facility name or homeowners last name.,"These are the results of tests of water sources such as drinking water\, public swimming pools\, and wells to ensure that the water meets all health standards. These test results include county name\, water supply source\, the date sample was collected\, lab number where tested\, individual's name collecting the sample\, and the test results.",Retain for 4 year(s),Public, 10791,Davis County (Utah). Health Department. Nursing Division,Immunization cards,1990-2012.,None,"These cards document immunizations given by the local health department. They include name\, birthdate\, sex\, address\, phone number\, type of immunizations\, series\, date given\, and date booster given. Some cards also include the signature of the parent. In 1991\, the card was replaced with the immunization record and signature card. The new card records similar information\, but also serves as the immunization informed consent card.",Retain for 10 year(s) or until date of birth,Private, 10745,Davis County (Utah). Health Department. Environmental Health and Laboratory Division,Scavenger salvage permit,1988-2018.,Alphabetical by company name and thereunder chronological,"These files document the issuance of permits under the authority of UCA 26A-1-114(1)(a) (1995) allowing the holder to engage in the business of emptying\, or cleaning any vault\, privy\, septic tank\, cesspool\, or grease trap\, automobile salvage\, by-product disposal\, and recycling. These permits include permit holder's name\, the business name\, the permit holder's home and business addresses\, the date issued\, expiration date\, the property owner's name\, business type\, application's approval date and the permit number.",Retain for 2 year(s) after expiration of permit or license,Public, 10789,Davis County (Utah). Health Department. Communicable Disease and Epidemiology Division,Laboratory/diagnostic test results,1990-undated; 2010-2018.,Alphabetical by surname of client,"This record is used to assist in the diagnosis of a communicable disease or other health-related circumstances. Testing procedures may include the following specimens: blood\, urine\, nasal/nasopharyngeal secretions\, stool\, discharge secretions\, lesion fluid\, body tissue\, CSF\, skin scrapings\, and respiratory samples. Some types of laboratory/diagnostic testing to be performed include: cultures\, ELISA\, PCR\, antigen/antibody\, smears\, gram stains\, serotyping\, quantiferon\, genotyping\, FTA\, RPR\, NAP\, rapid tests\, CMP\, LFTs\, CBC\, various panels\, susceptibilities\, and x-rays. As stated in the Utah Code of Communicable Disease rules (R386-702)\, the reports enable the Department of Health to protect public health and prevent and control the spread of communicable diseases.",Retain for 4 year(s),Exempt, 10779,Davis County (Utah). Health Department. Nursing Division,Immunization informed consent card,1970-2018.,Alphabetical by name,"These are forms filled out by parents before their children receive immunization for measles\, mumps\, rubella\, polio\, diphtheria\, tetanus\, and pertussis. Consent is secured to help protect the local department against suit for failure to obtain informed consent under UCA 78B-3-406 (1995). These forms include the patient's name\, address\, age\, and date of birth; the signature of the consenting adult; and a printed description of the benefits and risks of the vaccine.",Retain for 7 year(s) or until date of birth,Private, 10795,Davis County (Utah). Health Department. Nursing Division,United Way dental care financial report,1978-2012.,Chronological,"This is a quarterly financial report on United Way monies spent on dental care for low-income children in Davis County. It is to document these expenditures. The report includes the quarter\, month\, and year\, year's expected revenue\, revenue received current quarter\, revenue received year-to-date\, revenue balance to be received from United Way\, fees and grants from government agencies\, and miscellaneous revenue surplus\, and totals; expenditures for year's budget\, current period\, year-to-date\, and balance for salaries\, employee benefits\, specific assistance\, totals\, total expenses for activities financed\, any surplus\, and the excess of unrestricted public support.",Retain for 3 year(s),Public, 10845,Department of Human Services. Division of Child and Family Services. Montezuma Creek Office,Substitute care case files,1983-1995.,Alphabetical by surname,"These files document care and services provided to a child under the age of 18 who has experienced severe emotional disturbances\, physical disability\, and social maladjustment and who has been in substitute care placement. The Department of Human Services obtains custody of the child by an order from Juvenile Court. Custody is given by the court when the child has been abused and/or neglected by the parent or guardian. The department can be granted voluntary custody of the child for up to 45 days with an agreement of the parent or guardian. The child remains in the department's custody until a parent or guardian has expressed the willingness and ability to resume permanent responsibility for the child or the court orders thechild returned to the custody and home of the parent. Included are psychosocial evaluations\, family studies\, financial disclosures\, treatment plans\, progress notes\, supportive services\, court orders and Health and Education records and fees.",Retain for 50 year(s) after case is closed,Private, 10891,Mormon Battalion Monument Commission,Design competition artwork,1921.,None.,"In 1921 the Mormon Battalion Monument Commission held a nationwide competition to select a design for a monument honoring the Mormon Battalion. This 24 x 30 inch water color painting appears to be the proposed design submitted by Gilbert P. Riswold\, the winning artist. Included with the piece of art is a negative from a photo of the painting made in 2003 at a patrons request.",Permanent. Retain for 1 year(s),Public, 10871,Department of Health and Human Services. Division of Child and Family Services. Roosevelt Office,Substitute care case files,1983-1995.,Alphabetical by surname,"These files document care and services provided to a child under the age of 18 who has experienced severe emotional disturbances\, physical disability\, and social maladjustment and who has been in substitute care placement. The Department of Human Services obtains custody of the child by an order from Juvenile Court. Custody is given by the court when the child has been abused and/or neglected by the parent or guardian. The department can be granted voluntary custody of the child for up to 45 days with an agreement of the parent or guardian. The child remains in the department's custody until a parent or guardian has expressed the willingness and ability to resume permanent responsibility for the child or the court orders thechild returned to the custody and home of the parent. Included are psychosocial evaluations\, family studies\, financial disclosures\, treatment plans\, progress notes\, supportive services\, court orders and Health and Education records and fees.",Retain for 50 year(s) after case is closed,Private, 10955,Davis County (Utah). Health Department. Nursing Division,United Way dental service patient referral card,1978-2015.,Alphabetical by head of household's name,"This card documents the referral of indigent children to dentists within Davis County. A new card is completed each time a referral is made. This program is funded by the United Way. This card includes dentist name\, address\, and telephone number\, head of household's name\, address\, social security number\, race\, and telephone number\, a listing of the names\, sex\, birth dates\, dental problems\, and medical problems of all family members\, signatures of parents or guardian\, name of public health nurse or social worker\, name of agency\, authorizing signature and date\, amount of family co-payment\, indication of income providing amount and frequency\, whether father is unemployed and length of unemployment\, a listing of debts\, and any additional comments.",Retain for 3 year(s),Private, 10965,Weber County Mosquito Abatement District (Utah),Annual financial report,undated,,"These are statistical reports on the financial affairs of the entire agency or a specific departments. These reports usually include a statement on the value of all agency owned property\, and an accounting of all income and expenditures in relationship to the final budget.",Retain permanently,Public, 10943,Davis County (Utah). Health Department. Nursing Division,Child Health Evaluation Care target area report,undated.,None,"These records are consent and release forms distributed by the Children Health Evaluation Care (CHEC) program. Each local health department determines concentration areas and groups to be targeted. This form is used to notify parents within targeted groups of the services provided and to identify infants eligible for the program. These records include both originals and duplicates. The form includes an explanation of the CHEC program\, a statement on confidentiality of personal information collected\, a statement allowing for the release of information for follow-up purposes containing the date\, parent's name\, address\, telephone number\, signature\, birth date\, social security number\, marital status\, and number of children.",Retain for 3 year(s),Private, 10981,Weber County Mosquito Abatement District (Utah),Emergency and other personal leave files,undated,,"These records show the name of employee\, dates of absence\, explanation of emergency\, signature of employee taking emergency leave\, and signature of supervisor.",Retain for 4 year(s),Public, 10982,Weber County Mosquito Abatement District (Utah),Employee earnings history record file,undated,,"These files are a cumulative salary history for individual municipal employees. They contain the name and address of each employee\, name of department and position\, social security number\, date of birth\, date employed\, earnings and deductions by pay period\, gross earnings year-to-date\, net pay\, and check number. These files are considered to be the most important payroll record for retirement purposes.",Retain until final action,Private, 10999,Weber County Mosquito Abatement District (Utah),Payroll warrant register,undated,,"This register is a numerical listing by check number and agency codes of all payroll checks issued by the municipality. It includes code\, date\, warrant number\, name of employee\, social security number\, types and amounts of individual deductions\, and may include hourly rate\, and number of hours worked. Though this register is frequently used to reference specific payroll checks\, it might be the only record of employee salaries and would then serve the same retirement purpose as the Employee earnings history files.",Retain for 7 year(s) after final action or,Public, 11008,Weber County Mosquito Abatement District (Utah),Resolutions,undated,,"These are formal statements of a decision\, or expression of opinion put before or adopted by the district council. They may perform the same function as an ordinance. Resolutions may include the following: establishing water and sewer rates\, charges for garbage collection and fees charged for agency services\, establishing policies and guidelines\, and regulating the use and operation of agency property (UCA 10-3-717).",Retain permanently,Public, 10976,Weber County Mosquito Abatement District (Utah),Employee bonds,undated,,"These are bonds with good and sufficient sureties\, payable to the municipality for the ""elected officers of each municipality and the treasurer in cities of the first and second class before taking the oath of office"" to guarantee ""faithful performance of the duties of the respective officers."" Bonds are placed at such amounts as may be determined by the governing body (UCA 10-3-819 (1987)).",Retain for 4 year(s) after final action,Public, 10986,Weber County Mosquito Abatement District (Utah),Gasoline sales tickets,undated,,These are copies of credit card sales slips. They are used to verify the purchase of gasoline.,Retain for 2 year(s),Public, 11004,Weber County Mosquito Abatement District (Utah),Purchase orders,undated,,"These are records authorizing the purchase of supplies or equipment by the municipality. They contain the name of the requesting agency\, name of vendor\, item\, date ordered\, delivery date\, purchase order number\, account charged\, and authorizing signature.",Retain for 4 year(s),Public, 11021,Weber County Mosquito Abatement District (Utah),Vehicle registration certificates,undated,,These motor vehicle registration forms document municipal ownership of vehicle.,Retain until final action,Public, 11015,Weber County Mosquito Abatement District (Utah),Supervisor's daily/weekly reports,undated,,"These report forms are compiled daily or weekly by each crew supervisor. They are used for budget planning and developing future plans. They include date\, crew name\, purpose of job\, list of crew members\, hours worked\, pay amount per hours worked\, total cost of labor\, equipment used\, and amount of rental equipment.",Retain for 1 year(s),Public, 11081,Legislature. Office of Legislative Research and General Counsel,Retirement studies,1947-1952.,None,"Pensions and retirement project #1\, First Council\, 1947-1949\, a consolidated file; Project I retirement\, ca. 1949-1950; Activity File\, retirement Project No. 1\, 1949-1950.",,Public,1 microfilm reel 11022,Weber County Mosquito Abatement District (Utah),Wage survey files,undated,,"These files contain wage survey reports and data; working papers and related correspondence pertaining to area wages paid for each employee class; background papers establishing need\, authorization\, direction\, and analysis of wage surveys; development and implementation of wage schedules; and development of specific rates (excluding authorized wage schedules and wage survey recapitulation sheets).",Retain until completion of publication or report,Private, 11407,Intermountain Power Agency (Utah),Surplus property case files,undated,None,"Case files on sales of surplus personal property (including those transactions deviating from standard procedures)\, comprising invitations\, bids acceptances\, lists of materials\, evidence of sales\, and related correspondence.",Retain for 6 year(s),Protected, 11415,Intermountain Power Agency (Utah),Leasing contract files,undated,None,"Building or equipment leases and related records documenting agreements\, services\, and payments.",Retain for 4 year(s) after expiration of contractual agreement,Protected, 11426,Intermountain Power Agency (Utah),Organization diagrams and charts,undated.,None,"Records detailing an organization\, which could include charts\, functional statements\, reorganization studies. Also administrative maps that show regional boundaries and headquarters of decentralized agencies or that show the geographic extent or limits of an agency's programs and projects.",Permanent. Retain for 3 year(s),Public, 11436,Intermountain Power Agency (Utah),Transmittal correspondence,undated,None,"Business-related correspondence that is routine or transitory in nature and does not offer unique information about agency functions or programs. These records include acknowledgment files and most day-to-day office and housekeeping correspondence. These records may originate on paper\, electronic mail\, or other media. This correspondence is filed separately from program and project case files.",Retain until administrative need ends,Protected, 11444,Intermountain Power Agency (Utah),Automobile titles,undated,None,Records are proof of state ownership of the vehicle.,Retain until final action,Public, 11428,Intermountain Power Agency (Utah),Permits,undated,None,"These files document the application for conditional use permits. These permits allow for the construction of buildings on the condition that impacts on neighborhoods are mitigated. They include the original application\, blueprint drawings\, investigative reports\, planning commission decisions\, cash receipts\, and related correspondence.",Retain permanently,Public, 11439,Intermountain Power Agency (Utah),Batch/data entry control forms,undated,None,Information on all batch or data entry records received by the mainframe.,Retain for 3 year(s),Public, 11449,Intermountain Power Agency (Utah),Biweekly payroll and deduction registers,undated,None,"This register is a numerical listing by check number and agency codes of all payroll checks issued by the municipality. It includes code\, date\, warrant number\, name of employee\, social security number\, types and amounts of individual deductions\, and may include hourly rate\, and number of hours worked. Though this register is frequently used to reference specific payroll checks\, it might be the only record of employee salaries and would then serve the same retirement purpose as the Employee earnings history files.",Retain for 7 year(s),Protected, 11431,Intermountain Power Agency (Utah),"Titles, franchises, and licenses files",1993-,Alphabetical by name,"These registers record the issuance of licenses for persons or companies conducting business within municipal boundaries. They contain name\, address\, date\, and type of license. Prior to 1960\, many municipalities only maintained a register and no business license files. Most current registers are computer printouts.",Retain permanently,Public, 11498,Intermountain Power Agency (Utah),Payroll tax reports,undated,None,"Returns on income taxes such as IRS Form W-2 and reports of withheld federal taxes\, such as IRS Form W-3\, with related records\, including reports relating to income and social security taxes.",Retain for 3 year(s),Private, 11466,Intermountain Power Agency (Utah),Merit employee appraisal of unacceptable performance,undated,None,"Appraisals of unacceptable performance and all related documents\, except a Notice of Proposed Action for Unacceptable Employee Performance which is issued but not effected.",Retain for 5 year(s),Protected, 11476,Intermountain Power Agency (Utah),Recruitment files,undated,None,"Correspondence\, letters\, telegrams\, offering appointments to potential employees. These files contain offers that are declined. Those offers accepted will be maintained in the employee personnel file.",Retain for 2 year(s),Protected, 11484,Intermountain Power Agency (Utah),Natural disaster and damage survey of buildings,undated,None,Survey and analysis of damage done to public buildings during natural disasters.,Permanent. Retain for 10 year(s),Public, 11492,Department of Public Safety. Budget Analyst,Press releases,1992-,None,One copy of each prepared statement or announcement issued for distribution to the news media. A press release may be a textual record or a non-textual record such as a film or video sound recording.,Permanent. Retain for 5 year(s),Public, 11479,Intermountain Power Agency (Utah),Standards of conduct files,undated,None,"Correspondence\, memoranda\, and other records relating to codes of ethics and standards of conduct.",Permanent. Retain for 3 year(s),Protected, 11487,Intermountain Power Agency (Utah),Complaint/informant files,undated,None,"Whistle-blower\, fraud and criminal complaints. Includes anonymous letters\, complaints\, criticism and suggestions\, and agency relpies thereto. Also includes those complaints which were the basis for an investigation or from which administrative action was taken\, and those incorporated into individual personnel files.",Retain for 7 year(s) after resolution of issue,Protected, 11469,Intermountain Power Agency (Utah),Personnel action notifications,undated,None,"Division of Human Resource Management (DHRM) Form 33 documents initial employment\, promotion\, transfers to or from agency\, separation\, and all other individual personnel actions. Prior to 1988 these records were microfilmed by the Division of Personnel Management. Beginning in 1988 this information is maintained on the Human Resource Management automated system.",Retain for 4 year(s),Protected, 11481,Intermountain Power Agency (Utah),Verification of employment eligibility,undated,None,"Employment documentation required to comply with the Immigration Reform and Control Act\, 1986.",Retain for 7 year(s) after separation,Private, 11500,Intermountain Power Agency (Utah),State Auditors reports,undated,None,Report prepared by internal or external auditors as a result of a financial audit.,Permanent. Retain for 3 year(s),Public, 11525,Department of Corrections. Adult Probation and Parole. Region 6. Administration and Price Office,Moab office offender criminal histories,1983-2024.,"Chronological, thereunder alphabetical by offender's surname","These are case management files for all offenders on probation or parole. They document the history of the probation or parole. Information includes offender's name\, history of charges\, commitments\, name of offender's case worker\, monthly reports to probation or parole officer\, copies of court records from first offense to the end of probation or parole\, a history of probation or parole written by the officer\, and probation or parole agreement. Includes presentence investigation records (PSI)\, commitment papers\, risk assessment documentation\, probation agreements\, parole orders\, monthly reports\, restitution data\, correspondence\, incident reports\, face sheet\, and case history notes. These records may contain information about medical treatment of psychiatric assessments.",Retain for 10 year(s) after final action,Public,1.00 cubic foot 11536,Municipal Power Agency (Utah),"Studies, reports and related document file",undated,None,"These are the final reports of various studies (i.e. program analyses\, project studies) by private and other government agencies.",Retain permanently,Protected, 11537,Municipal Power Agency (Utah),Studies and final reports,undated,None,"These are the final reports of various studies (i.e. program analyses\, project studies) by private and other government agencies.",Retain permanently,Protected, 11547,Municipal Power Agency (Utah),Bond records,undated,None,"These files document the implementation of significant municipal bonds (i.e.\, revenue or special bonds)\, but not general obligation bonds. These files include authorizations supporting financial data\, contracts or sales agreements\, destruction certificates\, and sample copies of bonds sold as evidence of municipal indebtedness.",Retain permanently,Public, 11535,Municipal Power Agency (Utah),General housekeeping files,undated,None,These are records of a general housekeeping nature or maintained by an office which do not relate directly to the primary program responsibility of the office. Includes records such as charity fund drives; custodial service requests; parking space assignments; and distribution of keys.,Retain for 1 year(s),Protected, 11545,Municipal Power Agency (Utah),Audit reports,undated,None,These are reports prepared by external auditors examining and verifying the municipality's financial activities for the year. These reports include statements of receipts and disbursements for each department (UCA 10-6-151).,Retain permanently,Public, 11554,Municipal Power Agency (Utah),Personnel pay history,undated,None,"These files are a cumulative salary history for individual municipal employees. They contain the name and address of each employee\, name of department and position\, social security number\, date of birth\, date employed\, earnings and deductions by pay period\, gross earnings year-to-date\, net pay\, and check number. These files are considered to be the most important payroll record for retirement purposes.",Retain until final action,Private, 11779,Department of Transportation. Office of Planning and Programming,City street maps,1937-2013.,Alphanumerical by location code,These are city street maps created by the Planning and Programming Division and sold to the public by Community Relations. The maps are produced to document roads that the state maintains. Each city has its own map. The maps show all public roads that currently exist in the city and some landmarks. These maps are usually updated within three to five years.,,Public, 11851,Department of Corrections,Double-bunking lawsuit records,1987-1992.,By subject,"Includes depositions\, witness statements\, exhibits\, aerial photographs\, facility blue prints\, discovery documents\, Deland debate video\, research and billing statements.",,Public, 11887,State Prison,Monthly reports,1964-1966.,Chronological,Mimeograph copies of reports made by the prison to the Sta te Board of Corrections at their monthly board meetings. Known holdings span June 1964-December 1966.,,Public, 11934,Department of Health and Human Services. Division of Child and Family Services. Ogden Office and Northern Region Administration,Substitute care case files,1976-1995.,Alphabetical by client surname,"This is a record of care and services provided to a child under the age of 18 who has experienced severe emotional disturbances\, physical disability\, and/or social maladjustment and who has been in substitute care placement. The Department of Social Services obtains custody of the child by an order from Juvenile Court. Custody is given by the court when the child has been abused and/or neglected by the parent or guardian. The department can be granted voluntary custody of the child for up to 45 days with an agreement of the parent or guardian. The child remains in the department's custody until a parent or guardian has expressed the willingness and ability to resume permanent responsibility for the child or the court orders thechild returned to the custody and home of the parent. This series includes a psychosocial evaluation\, family studies\, financial disclosures\, treatment plans\, progress notes\, supportive services\, court orders and Health and Education records and fees.",Retain for 50 year(s) after case is closed,Controlled, 11888,State Prison,Paid expenditures summary,1947-1951.,Chronological.,"Spread sheet showing date\, name of vendor\, folio\, and amounts.",,Public, 11960,State Land Board,Contested school land selections letters and plats,1928-1931.,Chronological.,Booklet of correspondence and accompanying plat maps and land descriptions. Consists of letters sent by the Federal Land Board to the State Land Board summarizing contested cases of the state's claims to certain school section land.,,Public, 11968,Cache County School District (Utah),Retirement exceptions report,1985-,Alphabetical by school,"Reports which list employees not currently flagged for contributions to the retirement system\, assists departments in verifying that everyone eligible for retirement has had contributions flagged and deductions made. Lists name\, social security number\, school location\, and gross earnings.",Retain for 1 year(s),Public, 12017,Cache County School District (Utah),Schools' time and attendance report,1970-,"Chronological, thereunder numerical by school code","Monthly report received by the district payroll office from individual schools regarding the number of hours worked and leave earned and taken by school employees\, used to create district payrolls. Includes date; location code; employee name; social security number; regular and extra hours worked; number of hours absent without pay; sick leave\, vacation\, professional leave\, and unrestricted (emergency leave) used and balances; and principal's signature.",Retain for 5 year(s),Public, 12012,Cache County School District (Utah),Tax deductions annual reports,1970-,"Chronological, thereunder numerical by location code","Annual computer report created by the Office of Education and sent to the district\, reports tax deductions listed on individual employee W-2 forms and is used to verify those amounts. Generated alphabetical by employee name and numerical by location code. The location code reports are distributed to individual schools. Includes name\, social security number\, gross salary\, federal tax\, FICA and any deferred amounts.",Retain for 1 month(s),Private, 12045,Fillmore (Utah),Contracts and agreements files,undated,Alphabetical by name,"These files contain official agreements enforceable by law\, to acquire or incur services and products under $ 2\,000.00. File may also include utility agreements\, cosignatory agreement\, deferral agreement\, payments agreements\, ordinances\, bonds\, job specification books\, and related correspondence.",Retain for 10 year(s),Public, 12013,Cache County School District (Utah),Social security tax deduction reports,1970-,"Chronological, thereunder numerical by social security number","This quarterly report is created by the Office of Education and sent to the district. It is used to document FICA deductions. The report includes social security number\, employee name\, year-to-date gross wages\, computed FICA\, FICA quarterly wages\, quarter-to-date FICA\, and location code.",Retain for 1 year(s),Private, 12090,Davis County (Utah). Health Department. Environmental Health and Laboratory Division,Food establishment permit applications,1987-2019.,Alphabetical by facility name.,"These records document the application and issuance of permits to operate mobile and fixed food establishments. All applicants sign a statement agreeing to comply to all Davis County Food Service Sanitation Rules and Regulations. The permit may be revoked for noncompliance. They include the establishment name\, address\, telephone number\, mailing address\, legal ownership (whether individual\, corporation\, or partnership)\, address\, and telephone number\, property owner's name\, if temporary permit its inclusive dates\, date\, applicant's signature\, date inspection approved\, establishment type\, classification\, permit number\, seating\, bays\, square footage\, and date permit issued.",Retain for 5 year(s) after final action,Public, 12047,Fillmore (Utah),Sign permit files,1988-,Numerical by application number,"These file is used to regulate signs within the city limits. This file includes date received\, date approved by city\, date issued\, payment receipt number\, date of payment\, permit number\, applicant name\, applicant address\, applicant phone number\, job site address\, type of sign\, sign dimension\, type of construction\, architect/engineer/contractor name and phone number\, business address\, city license number\, state license number\, applicant signature and date\, approval by and date\, building inspector comments and signature\, and city council approval and date.",Retain for 3 year(s) after expiration of permit or license,Public, 11072,Davis County (Utah). Health Department. Administration Division,Veterans' death certificate application,1983-,"Chronological, thereunder alphabetical by name","This application is used by a veteran's next of kin to obtain a death certificate. One free certificate is available to veteran's next of kin for submission as evidence to the Veteran's Administration to receive a burial allowance and other veterans benefits. The application includes date\, deceased's name\, death date\, place of death\, name of war served and to whom application was issued.",Retain for 1 year(s),Public, 11024,Weber County Mosquito Abatement District (Utah),Contracts and agreements files,undated,,"These files contain official agreements enforceable by law\, to acquire or incur services\, products. File may also include ordinances\, bonds\, job specification books\, and related correspondence.",Retain permanently,Public, 11194,"Southwest Behavioral Health Center (St. George, Utah)",Staff training attendance records,1985-,"Chronological, thereunder alphabetical by workshop title","These records document staff attendance at clinical and administrative training sessions\, and staff retreats. They are used by accounts payable to pay for training received. The training certificates are filed in the personnel files. They include the registration forms and training report (staff names\, dates\, identification numbers\, workshop titles\, attendance dates\, group providing training\, and costs).",Retain for 1 year(s),Private, 11227,"Southwest Behavioral Health Center (St. George, Utah)",Monthly billing statements,1988-,Alphabetical by client's surname,"This monthly billing is sent to clients for services provided. The Center maintains the information on-line and only prints billing adjustments. The information is constantly being updated. It includes client's name and address\, services being billed for and amounts\, and account balance information.",Retain for 4 year(s),Private, 11212,"Southwest Behavioral Health Center (St. George, Utah)",Surplus property files,undated,None,"These files document the sale of surplus county property. Includes invitations\, bids\, acceptances\, lists of materials\, evidence of sales\, and related correspondence.",Retain for 6 year(s) after resolution of issue,Public, 11226,"Southwest Behavioral Health Center (St. George, Utah)",Medicaid identification card copies,1989-,Alphabetical by surname,"These are monthly copies made of clients' Medicaid cards. They are used to verify that the client is eligible to receive Medicaid benefits. The card includes the client's name\, sex\, birthdate\, and eligibility dates.",Retain until superseded,Private, 11245,Department of Publicity and Industrial Development,Industrial Research coal study report,c 1936.,None,"This report is made up of records organized in three Acco binders: a two-part coal study and a single binder labeled ""Smoke Abatement and Smokeless Fuel Processes"".",,, 11205,"Southwest Behavioral Health Center (St. George, Utah)",Case management client files,1990-,Alphabetical by client surname,"These case files document clients' progress and involvement with case management. Case management assists clients in solving life's problems (e.g.\, paying bills\, transportation needs). They are maintained in addition to all other client files which may be generated by other programs within the Center. The files include copies of records from various outpatient client files including service plans\, ninety day treatment review plans\, referral forms\, progress notes\, correspondence\, and case management notes detailing assistance provided.",Retain for 5 year(s) after case is closed,Controlled, 11334,Intermountain Power Agency (Utah),Annual financial reports,undated,None,"Annual financial reports including financial statements\, trial balances\, general ledger activity\, accounts reconciliations\, clearing reconciliations\, etc.",Retain permanently,Public, 11353,Intermountain Power Agency (Utah),Acknowledgment files,undated.,None,"Business-related correspondence that is routine or transitory and does not offer unique information about agency functions or programs. These records include acknowledgment files and most day-to-day office and housekeeping correspondence. These records may originate on paper\, electronic mail\, or other media. This correspondence is filed separately from program and project case files.",Retain until administrative need ends,Public, 11324,Insurance Department,Utah Comprehensive Health Insurance Pool (HIPUtah) Records,1991-,Chronological,"These records document all files in the operation of the Utah Comprehensive Health Insurance Pool ( HIPUtah )\, as required by UCA 31A-29-101-123. The HIPUtah program is being administered by SelectHealth and was previously administered by Regence Blue Cross/Blue Shield of Utah. The files contain records of deposits of premiums and interest earned from investment accounts including copies of FINET reports.",Retain for 11 year(s),Public, 11344,Intermountain Power Agency (Utah),Personnel accounting administrative files,undated,none,"These files describe established positions including information on title\, grade\, duties\, and agency responsibilities.",Retain for 2 year(s),Protected, 11352,Intermountain Power Agency (Utah),Restricted yield information files,undated,Chronological by bond issue,"These files document the implementation of significant municipal bonds (i.e.\, revenue or special bonds)\, but not general obligation bonds. These files include authorizations supporting financial data\, contracts or sales agreements\, destruction certificates\, and sample copies of bonds sold as evidence of municipal indebtedness.",Retain permanently,Protected, 11358,Intermountain Power Agency (Utah),Executive calendars,undated.,None,"Records containing substantive information relating to the official activities of high-level officials which are not incorporated into memoranda\, reports\, correspondence\, or other records included in the official files. Includes calendars\, appointment books\, schedules\, logs\, diaries\, and other records documenting meetings\, appointments\, telephone calls\, trips\, visits\, and other activities of the employees. See Daily Activity Schedules. UCA_63-2-103_(18)(b)_(1992) indicates that these types of materials are not considered by the Government Records Access and Management Act (GRAMA) to be records.",Retain permanently,Public, 11373,Department of Health and Human Services. Division of Child and Family Services. Logan Office,Adoptive home studies,1970-,Alphabetical by surname,"Information collected from prospective adoptive families and assessed by the agency to determine eligibility. Following the assessment of cases\, Human Services determines either the approval or disapproval of applicants. Information includes home studies\, primary person characteristic forms (Form 1054)\, court documents\, biographies\, reference letters\, work histories\, criminal background checks\, psychiatric and psychological information\, and family records.",Retain for 7 year(s),Controlled, 11396,Intermountain Power Agency (Utah),Budget policy files,undated,None,"Correspondence or subject files of formally organized budget offices documenting agency policy and procedures governing budget administration\, and reflecting policy decisions affecting expenditures for agency programs.",Permanent. Retain for 7 year(s),Public, 11363,Intermountain Power Agency (Utah),Incoming document log,undated,None,"Records which provide detailed information on incoming and/or outgoing documents\, data\, and other communications that require distribution or action.",Retain for 1 year(s),Protected, 11398,Intermountain Power Agency (Utah),Cartographic files,undated,None,"These maps document the layout of all parks\, recreational facilities\, and golf courses. They are used for planning purposes.",Retain permanently,Protected, 11410,Intermountain Power Agency (Utah),Telecommunications service files,undated,None,"Telecommunications general files including plans\, reports\, and other records pertaining to equipment requests\, telephone service\, and like matter.",Retain for 5 year(s),Protected, 11437,Intermountain Power Agency (Utah),Bondholder relations correspondence,undated,None,"These files document the implementation of significant municipal bonds (i.e.\, revenue or special bonds)\, but not general obligation bonds. These files include authorizations supporting financial data\, contracts or sales agreements\, destruction certificates\, and sample copies of bonds sold as evidence of municipal indebtedness.",Retain until final action,Public, 11447,Intermountain Power Agency (Utah),Vehicle registration certificates,undated,None,Copies of legal registrations required by law to be maintained with each car.,Retain until final action,Public, 11459,Intermountain Power Agency (Utah),Adverse action files,undated,None,"Case files and related records created in reviewing an adverse action (disciplinary or non-disciplinary removal\, suspension\, leave without pay\, reduction in force) against the employee. The file includes a copy of the proposed adverse action with supporting papers; statements of witnesses; employee's reply; hearing notices\, reports\, and decisions; reversal of action; appeal of records\, excluding letters of reprimand.",Retain for 3 year(s) after final action,Protected, 11430,Intermountain Power Agency (Utah),Resolutions,undated,None,"These are formal statements of a decision\, or expression of opinion put before or adopted by the city council. They may perform the same function as an ordinance. Resolutions may include the following: establishing water and sewer rates\, charges for garbage collection and fees charged for municipal services\, establishing policies and guidelines\, and regulating the use and operation of municipal property (UCA 10-3-717 (2010)).",Permanent. Retain until administrative need ends,Public, 11441,Intermountain Power Agency (Utah),Operating systems,undated.,None,Automated program code which generates the machine-language instructions used to operate an automated information system.,Retain for 3 year(s) after end of project or program,Public, 11453,Intermountain Power Agency (Utah),Leave summary report,undated,None,"Reports which document the kind and amount of leave taken by an employee during a calendar year. After they are signed by the employee\, they are maintained in the official personnel file.",Retain for 3 year(s),Protected, 11477,Intermountain Power Agency (Utah),Requests for approval of overtime,undated,None,"Requests for approval\, which is required by the Department of Human Resource Management and Fair Labor Standards for overtime compensation.",Retain for 3 year(s),Protected, 11493,Intermountain Power Agency (Utah),Press service files,undated,None,Press service teletype news and similar materials.,Retain for 3 month(s),Public, 11501,Intermountain Power Agency (Utah),Special or periodic reports,unknown,Alphabetical by department,These are reports and statistics with supporting and related records which document payroll operations. They include reports and data used for workload and personnel management purposes.,Retain for 3 year(s),Protected, 11462,Intermountain Power Agency (Utah),Equal Employment Opportunity (EED) discrimination complaint cases,undated.,None,"Official complaint files containing complaints\, related correspondence\, reports\, exhibits\, withdrawal notices\, copies of decisions\, other records as described in 29 CFR 1613.222.",Retain for 5 year(s) after resolution of issue,Private, 11472,Intermountain Power Agency (Utah),Personnel management rules,undated,None,Document which outlines policies and procedures to be followed by state agencies in the administration of the state human resource management system.,Permanent. Retain until superseded,Public, 11480,Intermountain Power Agency (Utah),Training aids,undated,None,"One copy of each syllabus\, manual\, textbook\, and any other training materials created by the agency.",Permanent. Retain until final action,Public, 11496,Intermountain Power Agency (Utah),Revenue summaries,undated,None,"Correspondence\, reports and data relating to voucher preparation\, administrative audit\, and other accounting and disbursing operations.",Retain for 3 year(s),Protected, 11473,Intermountain Power Agency (Utah),Position change report and authorizations,undated,none,"Documents used to create new positions\, abolish old ones and change existing state employee positions. Common name DHRM 9.",Retain for 3 year(s),Public, 11509,Centerfield (Utah),Ordinances,1909-,Chronological by adoption date.,"These books contain the legislative action of the city council to regulate\, require\, prohibit\, govern\, control\, or supervise any activity\, business\, conduct\, or condition authorized by UCA 10-3-701 to 714. An ordinance includes the title\, preamble\, an ordaining clause\, subject of ordinance\, when applicable\, penalty of violation\, effective date\, signature of mayor or acting mayor\, and municipal seal.",Retain permanently,Public,0.40 cubic foot 3 microfilm reels 11503,Intermountain Power Agency (Utah),Periodic tax returns records,unknown.,"Chronological, file number 855","These forms are required by the State Tax Commission to report quarterly sales tax and to remit the amounts collected and due to the state (e.g.\, municipal recreational facilities).",Retain for 4 year(s),Public, 11550,Municipal Power Agency (Utah),Fixed asset files,undated,None,"These are listings of all municipal property (buildings and real estate)\, vehicles\, equipment\, and furniture. Includes description\, cost\, date purchased\, location\, name of vendor\, and depreciation.",Retain for 10 year(s),Public, 11588,Department of Corrections. Central Utah Correctional Facility (Gunnison),Construction project case files,1985-2022.,Chronological,Case files created for every building whether for construction of new buildings or reconstruction of rented buildings.,Permanent. Retain for 10 year(s) after final action,Protected, 10760,Davis County (Utah). Health Department. Environmental Health and Laboratory Division,Indoor clean air act complaints,undated.,None,"These forms record complaints received for individual's smoking in public buildings. They include date and time; name\, sex\, address\, birthdate\, location of complaint; violator's name and signature; and name and address of complainant.",Retain for 4 year(s),Public, 10742,Davis County (Utah). Health Department. Environmental Health and Laboratory Division,Inspection/maintenance certification/recertification examination,1980-2018.,Alphabetical by last name and then by date,"These files document the examination of individuals who wish to become certified emissions mechanics. These forms include the name of the mechanic\, certification number\, station name where the mechanic works\, whether this is a recertification\, final test score\, the results of specific test items\, and the signature of the auditor.",Retain for 1 year(s) after expiration of permit or license,Private, 10764,Davis County (Utah). Health Department. Environmental Health and Laboratory Division,"Inspection of daycare, preschools, nursing homes, food and sanitation",1983-2018.,Alphabetical by company name and thereunder chronological,"These report forms document inspections of licensed/unlicensed day care facilities\, group homes\, and jails. These inspections are part of the local health departments duties as specified in UCA_26A-1-114_(1)(g) (1995). These forms include facility's name and address\, operator's name\, facility type\, indications whether inspection identified any deficiencies in facility's structure\, bathrooms\, safety\, plumbing\, outside facilities\, food service\, vermin control\, housekeeping and general cleanliness\, managers signature and telephone number\, environmental health specialist's signature and date\, and an indication whether inspection approved\,conditionally approved\, or denied the continued operation of facility. Any identified deficiencies are required to be completed within thirty days or facility could be closed for noncompliance.",Retain for 6 year(s),Public, 10794,Davis County (Utah). Health Department. Nursing Division,Baby Your Baby case files,undated.,None,"These are case files for women who are eligible for the prenatal (PEPI) program. This program is for low income pregnant women who were presumed eligible for medicaid or who are on medicaid. The local health department performs an initial interview to determine the woman's eligibility. Once the woman is determined eligible she is assigned to a registered nurse who then contacts the client every month and performs home visits. Each of these components are documented in each client's chart. The client is maintained in the program for two months after the pregnancy ends. The case file includes prenatal care coordination tracking record form\, nursing notes\, prenatal initiative form\, Utah Perinatal record system (UPRS)\, identification card\, health insurance claim form\, and release of information form. These case files may also be called ""Baby Your Baby case files.""",Retain for 7 year(s),Private, 10754,Davis County (Utah). Health Department. Environmental Health and Laboratory Division,Food handlers permit records,2003-2018.,Chronological by date and thereunder alphabetical by surname.,"These forms document the application and issuance of food handlers permits. They include applicant's name\, address\, and telephone number\, date\, birth date\, sex\, physical description\, place and address of employment site\, whether permit previously issued\, and applicant signature.",Retain for 3 year(s),Public, 10784,Davis County (Utah). Health Department. Nursing Division,Preschool immunization survey,1970-2012.,"Chronological, thereunder alphabetical by school name","These forms document surveys taken by schools or local health departments of children entering kindergarten and child care to determine immunization status. Copies of the forms are sent to the State Department of Health. The forms include name of facility and responsible party\, number enrolled in kindergarten or day care\, number of children with immunization cards or records turned in to the school\, number of children with no record\, number of children adequately immunized\, number of exemptions (medical\, religious\, personal)\, and total number of exemptions. These records are also called Preschool immunization survey sheets.",Retain for 2 year(s),Public, 10800,Davis County (Utah). Health Department. Nursing Division,Time activity records sheet,1984-2012.,Chronological by pay period,"These time sheets record specific daily amounts devoted to individual program and are used to document work spent on various state and federal contract. This information is used for a variety of reports. The sheets include employee's name\, social security number\, department\, division\, program name\, date\, and number of hours spent on program.",Retain for 3 year(s),Private, 10785,Davis County (Utah). Health Department. Communicable Disease and Epidemiology Division,Human immunodeficiency virus case files,2000-2018.,None,"These files contain medical and epidemiological information on patients\, suspects and contacts for future research and disease intervention strategies. As stated in the Utah Code of Communicable Disease Rules\, the reports are intended to enable the Department of Health to protect the public health\, and prevent and control communicable disease. Information includes patient's name\, telephone number and address; physician's name and telephone number; the hospital; medical record number; name and phone number of the person completing form; date form completed; status report (new case or update); and the reporting health department. The State Bureau of HIV/AIDS Prevention and Control maintains the record copy of positive case files permanently.",Retain for 4 year(s) after case is closed or until date of birth,Exempt, 10824,Lieutenant Governor,Initiative petitions,1958-,Chronological by general election date,This series contains a copy of the text of initiatives and referenda proposed by sponsors for referral to the legislature or people of the state for their approval by vote. Some are certified by the Lieutenant Governor as true and correct copies; others may simply be a copy of one of the circulated petitions. Tabulations of signature counts or related correspondence may be included.,Permanent. Retain for 5 year(s) and 3 month(s),Public, 10884,East Layton (Utah). City Commission,History,1970.,None,The information presented here was compiled from the town records and personal knowledge of senior citizens of the town.,,,1 microfilm reel 10948,Davis County (Utah). Health Department. Nursing Division,Day care licensing public health nurse review,1990-2012.,None,"This inspection form documents the separate annual review of day care centers by public health nurses prior to their state licensing and the relicensing. The form includes center's name\, address\, owner and person in charge; visit date\, arrival and departure times\, public health nurse's signature\, department's name\, indication of review of program and records\, and recommendations and comments.",Retain until expiration of permit or license,Public, 10972,Weber County Mosquito Abatement District (Utah),Budget reports,undated,,These are routine budget reports prepared monthly or quarterly. They document the status of city appropriation accounts and apportionment and are only used for reference purposes. The reports are prepared for the council and mayor.,Retain for 4 year(s),Public, 10985,Weber County Mosquito Abatement District (Utah),Fuel records,undated,,"These are logs\, reports\, or similar records documenting mileage and gasoline\, oil\, and diesel fuel used by the municipal vehicles.",Retain for 2 year(s),Public, 10996,Weber County Mosquito Abatement District (Utah),Medical and dental insurance claim files,undated,,"These files contain medical and dental claims submitted by employees. They are used to track payment of the claims\, and for cost analysis of insurance programs.",Retain for 4 year(s),Public, 11014,Weber County Mosquito Abatement District (Utah),State treasurer's accounting statements,undated,,"These are quarterly reports of monies deposited with and invested by the State Treasurer under the State Money Management Act (UCA 51-7) (2010)). These statements are required by law (UCA 51-7-9 (1984)). They include a deposit form\, an account statement and an investment credit notice.",Retain for 1 year(s),Public, 10975,Weber County Mosquito Abatement District (Utah),Check copy file,undated,,These are facsimile or photocopies of checks issued and are maintained solely as a quick reference source. If documentation is attached see Accounts payable.,Retain for 1 year(s),Public, 10991,Weber County Mosquito Abatement District (Utah),Investment register,undated,,"These are registers of all investments made by the municipality. A work sheet is kept on each investment. They include the check stub of the institution issuing the investment\, a copy of the investment\, the check issued by the vendor and a validated receipt written by the municipality.",Retain for 3 year(s),Public, 11002,Weber County Mosquito Abatement District (Utah),Personal injury files,undated.,,"These files contain forms\, correspondence and related medical and investigatory records relating to on-the-job injuries\, whether or not a claim for compensation was made. They exclude copies filed in the Personnel files and those submitted to the Utah Industrial Commission.",Retain for 5 year(s),Public, 10980,Weber County Mosquito Abatement District (Utah),Easement file,undated,,"These files contain documents executed by property owners granting the city rights of access to their property for public works or other municipal purposes. They include the names of parties\, purposes and terms of access and terms of easement. They are used to provide legal access to enter or modify private property.",Retain permanently,Public, 10988,Weber County Mosquito Abatement District (Utah),Insurance policy files,undated,,These are insurance policy contracts between the municipality and private insurers.,Retain for 15 year(s) after resolution of issue,Public, 11006,Weber County Mosquito Abatement District (Utah),Maintenance complaint/request files,undated,,"These files contain a record of complaints or requests received from the general public concerning municipal parks and recreational facilities. They are used to verify that action was taken to resolve issues. They include date\, name\, telephone\, and address of requesting person; type of request; and comments of foreman handling request.",Retain for 2 year(s),Public, 11012,Weber County Mosquito Abatement District (Utah),Service requests,undated,,"These are requests for maintenance\, service\, cleaning\, or repair of vehicles\, equipment\, and buildings\, received from any municipal department.",Retain for 6 month(s) after resolution of issue,Public, 11029,Weber County Mosquito Abatement District (Utah),Light trap report,1952-,Chronological,"These reports are used to document the numbers of mosquitos that are trapped each night in light traps. This information is used to determine if the spraying in the area was adequate. The reports include: night\, location\, truck number\, date\, weather\, trap number\, and number of mosquitos trapped.",Retain for 3 year(s),Public, 11076,St. George (Utah). Department of Administrative Services,Risk Management incident reports,undated.,Chronological,"These case files document the reporting\, investigation\, and settlement of liability claims filed against the municipality.",Retain for 20 year(s) after case is closed,Protected, 11031,Weber County Mosquito Abatement District (Utah),Occupational Safety and Health Administration (OSHA) survey report,1981-,Chronological,"This report is used to verify the number of employees and hours worked. Includes employees name\, annual attendance\, total hours\, nature of business\, and any other non-work time.",Retain for 3 year(s),Public, 11075,St. George (Utah). Department of Administrative Services,Employee benefit enrollment application file,undated.,None,"These are records of employee authorizations for payroll deductions for allotments (i.e.\, U.S. Savings Bonds).",Retain until superseded or until separation,Private, 11201,"Southwest Behavioral Health Center (St. George, Utah)",Residential services client files,1985-,Alphabetical by client surname,"These files document clients receiving treatment at residential facilities. They consist largely of copies of records in the Client case files (Series 11241). In addition they include progress notes\, medication documentation\, diagnosis information\, and psychological reports.",Retain for 5 year(s) after case is closed,Controlled, 11234,"Southwest Behavioral Health Center (St. George, Utah)",Phone message duplicates,1990-,Chronological,"These are duplicate telephone messages taken by the receptionist or other staff member to notify staff of telephone calls. They include the callers name and telephone number\, the message and recipient.",Retain for 6 month(s),Private, 11191,"Southwest Behavioral Health Center (St. George, Utah)",Medicaid tracking records,1991-,Alphabetical by client's surname,"These forms track medicaid payments for client services. They contain date\, clients' names\, where transferred from\, Medicaid number\, social security number\, and rent amount.",Retain for 2 year(s),Private, 11225,"Southwest Behavioral Health Center (St. George, Utah)",Delinquent client account notice,1990-,Alphabetical by client surname,"This notice informs therapist that a client's account is past due. The therapist informs the client\, adds comments to the form\, and returns it to the accounting office. The notice includes client's name\, therapist's name\, unpaid balance\, date last payment received\, therapist's comments and signature.",Retain until final action,Private, 11241,"Southwest Behavioral Health Center (St. George, Utah)",Client case files,1985-,Alphabetical by client surname,"These case files document the diagnosis and treatment of mental health\, alcohol and drug abuse patients. The are created by clinical staff including social workers\, psychiatrists\, nurses\, and psychologists. They may include applications for services\, assessments\, mental health examinations\, treatment plans\, medical records\, progress notes\, treatment reviews\, income claim forms\, copies of paycheck stubs\, copies of medicare card\, release forms\, medication prescribed\, copies of prescriptions issued\, psychological tests and evaluations. May also contain case management documents such as ninety day reviews and service plans.",Retain for 10 year(s) after separation or until date of birth,Controlled, 11208,"Southwest Behavioral Health Center (St. George, Utah)",Audit reports,undated,None,"These are reports prepared by external auditors examining and verifying the county's financial activities for the year. ""The audit required for any fiscal year shall be completed within six calendar months after the close of the fiscal year"" (UCA 51-2-2_ (1994)). The audit is required to include ""the financial statements; the auditor's opinion on the financial statements; a statement by the auditor expressing positive assurance of compliance with state fiscal laws identified by the state auditor; a copy of the auditor's letter to management that identified any material weaknesses in internal controls discovered by the auditor and other financial issues related to the expenditure of funds received from federal\, state\, or local governments to be considered by management; and management's response to the specific recommendations"" (UCA 51-2-3(1)_(1994)).",Retain permanently,Public, 11229,"Southwest Behavioral Health Center (St. George, Utah)",Class records,1992-,"Alphabetical by class, thereunder by student surname","These records document participation in classes taught by the Center. Classes include smoking\, driving under the influence (DUI)\, life skills\, and parenting. Attendance may be court ordered (smoking\, DUI) or voluntary (life skills\, parenting). These records include referral forms\, cycle summaries\, registration forms\, correspondence\, instructor's class reports\, course evaluations\, tobacco use data\, class quizzes and tests\, homework assignments\, agency expectation forms\, and attendance records.",Retain for 7 year(s),Private, 11247,Lieutenant Governor,Election district maps,1968; 1973.,None,"Maps showing county election districts and city voting precincts.Cartographic records which contain the officially designated record copy of maps created by an agency. These records document unique cartographic information about the state of Utah. They may include maps\, charts\, aerial photographs\, globes\, models\, and raised relief maps these are a graphic representation of the earth?s surface drawn to scale.",,Public, 11264,Garden City (Utah),Council minutes,1955-,Chronological,"These are the official record of the proceedings of regularly scheduled\, special and emergency council meetings. Includes date\, time\, and place of meeting\, name of members in attendance and those absent\, a record of subjects discussed\, statements of intent\, and a record of action taken.",Retain permanently,Public, 11268,Garden City (Utah),Training records,1955-,Alphabetical,"Teaching aids: One copy of each manunal\, syllabus\, textbook\, and other training aids developed by the agency.",Retain permanently,, 11265,Garden City (Utah),Election returns,1960-,Chronological,These are books of tabulations counted by the election judges. They serve as the official tally of votes for municipal elections.,Retain for 22 month(s),Public, 11275,Capitol Commission,Photographs,i 1909-1917.,By type with individual photographs arranged chronologically and the photograph album arranged by page number.,"This series contains photographs which functioned as documentation of the construction of the State Capitol. The majority of the series contains pictures of the finished capitol building\, ground breaking ceremony\, initial excavation of the construction site\, and individuals involved in the construction process. The collection also holds a unique commemorative photograph album produced by Shipler's Commercial Photographs of Salt Lake City which was presented to commission members. The album documents the various phases of construction and construction details including cement\, granite\, and marble work\, monoliths\, interior details\, phases of arch and dome construction\, and numerous pictures from various angles of the exterior.",,Public,1.00 cubic foot 1 microfilm reel 11325,Insurance Department,Liquidation records,1977-,Alphabetical by company name,"These are files the department receives from insurance companies that are in receivership and/or liquidation\, covered by UCA_31A-27-101_(1993). They contain a variety of information based on the type of company which could include personal information about company employees\, Preferred Employee Benefit Association (PEBA) information\, financial data\, property and/or mortgage information.",Retain for 8 year(s) after final action,Private, 11341,Intermountain Power Agency (Utah),Monthly financial reports,undated,None,"These are monthly accounting reports. They include outstanding reports\, amortization reports\, and earning reports.",Retain for 5 year(s),Protected, 11400,Intermountain Power Agency (Utah),Checks lost,undated,None,"Legal documentation explaining and justifying a lost warrant\, so that a new one can be issued.",Retain for 4 year(s),Protected, 11413,Intermountain Power Agency (Utah),Contract appeals case files,undated,None,"Case files consisting of notices of appeal and acknowledgments\, correspondence between parties\, contracts copies\, plans\, specifications\, exhibits\, change orders and amendments\, transcripts of hearings\, documents received from parties concerned\, final decisions\, and other related records.",Permanent. Retain for 5 year(s),Protected, 11390,Intermountain Power Agency (Utah),Legislative history file,undated.,None,"These are the informal legal opinions written by city attorneys in response to requests received from various municipal departments in the course of municipal business. They are necessary to maintain consistency of opinion in related matters. They show date of opinion\, advice or opinion\, and name of requesting office or department.",Permanent. Retain for 1 year(s),Public, 12072,Fillmore (Utah),Council minutes,1852-,Chronological by meeting date.,"These are the official record of the proceedings of regularly scheduled\, special and emergency council meetings. Includes date\, time\, and place of meeting\, name of members in attendance and those absent\, a record of subjects discussed\, statements of intent\, and a record of action taken.",Permanent. Retain until administrative need ends,Public, 12107,Davis County (Utah). Health Department. Environmental Health and Laboratory Division,Voluntary merchandise destruction records,1979-2018.,Alphabetical by facility name,"This form documents the voluntary destruction of goods which have not met inspection standards. The health department notifies the establishment their goods do not comply to inspection standards and requests them to voluntarily destroy the goods. If establishment does not voluntarily destroy items the division will initiate legal action to order the establishment to destroy the items. The form includes date\, firm's name and address\, a statement certifying that merchandise was voluntarily destroyed in an approved manner\, a listing of articles destroyed including quantity\, size\, weight and reason for destruction)\, signatures of firm's representative and department's agent\, and date.",Retain for 5 year(s) after final action,Public, 12084,Fillmore (Utah),Redevelopment board minutes,undated,Chronological,"These are the official record of the proceedings of regularly scheduled\, special and emergency board meetings. Includes date\, time\, and place of meeting\, name of members in attendance and those absent\, a record of subjects discussed\, statements of intent\, and a record of action taken.",Retain permanently,Public, 12102,Davis County (Utah). Health Department. Environmental Health and Laboratory Division,Private well files,1995.,Alphabetical by last name of property owner.,"These records document the approval of the department for the construction and use of private wells\, as authorized by UCA_ 26A-1-114(1) (1995). The State Health Department maintains the listing of all private wells and retains record copy of state approvals. These records include the property address\, owner name\, contractor's name\, final inspection date\, subdivision where property is located\, water supply type\, source\, and description\, whether construction approved or not\, results of water quality tests\, and inspector's name.",Retain until administrative need ends,Public, 12217,South Salt Lake Valley Mosquito Abatement District (Utah),Light trap records,2019.,Chronological.,"Records of numbers of mosquitos trapped each night in light traps\, used to determine if the spraying in the area was adequate\, if not spraying will be repeated. Includes date and time\, location\, truck number\, trap number\, date\, weather conditions\, and number of mosquitos trapped.",Retain for 3 year(s),Public, 12231,South Salt Lake (Utah),Ordinances,undated,Numerical,"These books contain the legislative action of city council to regulate\, require\, prohibit. govern\, control\, or supervise any activity\, business\, conduct\, or condition authorized by UCA 10-3-701 to 714. An ordinance includes the title\, preamble\, an ordaining clause\, subject of ordinance\, when applicable\, penalty of violation\, effective date\, signature of mayor or acting mayor\, and municipal seal.",Retain permanently,Public, 12230,South Salt Lake (Utah),Quit claim deeds/easements files,undated,Chronological,"These files contain documents executed by property owners granting the city rights of access to their property for public works or other municipal purposes. They include the names of parties\, purposes and terms of access and terms of easement. They are used to provide legal access to enter or modify private property.",Retain permanently,Public, 12284,Magna Mosquito Abatement District (Utah),Payroll warrant register,undated,Chronological,"This register is a numerical listing by check number and agency codes of all payroll checks issued by the municipality. It includes code\, date\, warrant number\, name of employee\, social security number\, types and amounts of individual deductions\, and may include hourly rate\, and number of hours worked. Though this register is frequently used to reference specific payroll checks\, it might be the only record of employee salaries and would then serve the same retirement purpose as the Employee earnings history files.",Retain for 7 year(s),Private, 12275,Magna Mosquito Abatement District (Utah),Insurance policy files,undated,Alphabetical by name,These are insurance policy contracts between the municipality and private insurers.,Retain for 15 year(s) after resolution of issue,Public, 12296,Magna Mosquito Abatement District (Utah),State treasurer's accounting statements,undated,Chronological,"These are quarterly reports of monies deposited with and invested by the State Treasurer under the State Money Management Act (UCA 51-7) (2010)). These statements are required by law (UCA 51-7-9 (1984)). They include a deposit form\, an account statement and an investment credit notice.",Retain for 1 year(s),Public, 12263,Magna Mosquito Abatement District (Utah),Easement files,undated,Alphanumerical by name,"These files contain documents executed by property owners granting the city rights of access to their property for public works or other municipal purposes. They include the names of parties\, purposes and terms of access and terms of easement. They are used to provide legal access to enter or modify private property.",Retain permanently,Public, 12301,Magna Mosquito Abatement District (Utah),Travel reimbursement files,undated,Chronological,These files document requests made by travelers for reimbursements of out of pocket expenses.,Retain for 3 year(s),Public, 12371,Department of Transportation. Planning and Investment. Environmental,Environmental impact statements,1960-,Chronological,"When a proposed roadway will significantly impact the environment\, the National Environmental Policy Act of 1969 (described in 40 CFR 1500-1508) requires an environmental impact statement to be produced. These records are created by UDOT's Location and Environmental Studies Division to be in compliance with the act. Environmental impact statements evaluate how road construction and the final roadway will affect plants\, animals\, people\, and other aspects of the area\, and how the effects can be minimized. They also include the evaluation of alternative actions that might offer greater benefits and fewer adverse effects. This series consists of drafts\, final publications\, and supplemental information.__The records contain many maps and agreat deal of descriptive information about land use\, social/demographic conditions\, housing\, air quality\, noise\, water quality\, wetlands and botanical resources\, wildlife\, floodplains\, threatened and endangered species\, historic and archaeological resources\, geologic setting\, and so forth.",Permanent. Retain for 7 year(s) after end of project or program,Public,1 microfilm reel 12294,Magna Mosquito Abatement District (Utah),Service exchange contracts,undated,Alphabetical by vendor name,"These files contain official agreements enforceable by law\, to acquire or incur services\, products\, and also agreements between districts for services. File may also include ordinances\, bonds\, job specification books\, and related correspondence.",Retain permanently,Public, 12304,Magna Mosquito Abatement District (Utah),Vehicle registration certificates,undated,Numerical by vehicle number,These motor vehicle registration forms document municipal ownership of vehicle.,Retain until final action,Public, 12316,Oak Creek School District (Utah),Teacher and school disbursement book,1888-1900.,Chronological,"This book records the activities of the rural Oak Creek School District in Millard County. It contains the teacher's actual lessons and student assignments. The book also includes the teacher's work plan\, a register of studies\, student attendance record\, teacher's term report\, school year disbursements\, and financial reports. Prior to the creation of the Millard County School District\, numerous small school districts existed within the boundaries of Millard County. Under an act approved by the Utah Territorial Legislature on February 18\, 1876\, county courts were to ""divide their respective counties into school districts"" (Compiled Laws of Utah\, 1876\,"" Title 12\, Chapter 2).",,Public, 12348,Board of Examiners,Salary change action records,1977.,chronological,"These are lists of salary increase proposals submitted to the Board of Examiners by the Office of Personnel. Lists include the number\, date submitted\, date approved\, and signature of the clerk of the Board of Examiners. Information is recorded under the following subheadings: name (agency and employee)\, class title\, grade\, date of last standard advancement\, effective date\, present monthly salary\, proposed monthly salary\, present annual salary\, proposed annual salary\, percentage of increase\, type of increase\, and recommendation of personnel.",,, 12373,Department of Commerce. Division of Consumer Protection,Enforcement files,1993-2013.,Alphabetical by surname,"These records document the final disposition of cases investigated by the Division of Consumer Protection. These records are not complete legal files but final dispositions of investigations undertaken by the division. The complete legal case is filed under series 9246. These records are created by the division's legal counsel and are used to monitor compliance and/or further violations. Information includes assurances of voluntary compliance\, stipulations\, agreements\, final actions\, investigation information and notes.",Retain permanently,Private, 12383,Board of Education. Office of Education. Evaluation and Assessment Section,Budget books,1976-,Chronological by date of activity,"The Division of Finance prepares reports on a monthly basis for each state agency. The reports for Evaluation and Assessment are sent both to Internal Accounting and directly to Evaluation and Assessment. These reports show the expenditures of the section on a line-item basis and include the Summary by division\, series 83738\, Summary by revenue\, series 83737\, and Summary by vendor\, series 84008\, reports which are also maintained by Internal Accounting.",Retain for 3 year(s),Public, 12387,Board of Education. Office of Education. Evaluation and Assessment Section,Travel and purchases accounting book,1990-,"Alphabetical by activity type, thereunder reverse chronological","These records are a compilation of most of the accounting records maintained directly in Evaluation and Assessment. They include travel requests and reimbursements\, communication from Accounting\, and documentation of the purchasing activities of Evaluation and Assessment. Purchases may be for supplies or for workshops and conferences attended by section employees. These records are accumulated in 3-ring binders during the fiscal year and transferred to file folders at the conclusion of the fiscal year. Included are Request for approval of trip forms (DF-5) and Purchase authorization forms (C-8).",Retain for 3 year(s),Public, 12446,Tooele Valley Mosquito Abatement District (Utah),Fixed asset files,undated,Chronological,"These are listings of all municipal property (buildings and real estate)\, vehicles\, equipment\, and furniture. Includes description\, cost\, date purchased\, location\, name of vendor\, and depreciation.",Retain for 10 year(s),Public, 12364,Department of Administrative Services,Employment applications,1991-,,Applications of those persons qualified to be listed on a register but who were not selected as the candidate for employment. If DHRM has officially delegated a particular state agency as the record copy office then they should retain these applications for three years.,Retain for 2 year(s) after resolution of issue,Private, 12450,Tooele Valley Mosquito Abatement District (Utah),Check copy file,undated,Chronological,These are facsimile or photocopies of checks issued and are maintained solely as a quick reference source. If documentation is attached see Accounts payable.,Retain for 1 year(s),Public, 12459,Tooele Valley Mosquito Abatement District (Utah),Equipment maintenance and repair records,undated,Chronological,"These are records of service repair and maintenance of municipal equipment\, including office machines and furniture.",Retain for 2 year(s),Public, 12445,Tooele Valley Mosquito Abatement District (Utah),Tentative budget,undated,Chronological,"These files contain tentative budget requests. ""On or before the first regularly scheduled meeting of the governing body in May of each year\, the budget officer shall prepare for the ensuing year\, on forms provided by the state auditor\, and file with the governing body\, a tentative budget for each fund for which a budget is required"" (UCA 10-6-111(1) (2010)).",Retain for 5 year(s),Public, 12461,Tooele Valley Mosquito Abatement District (Utah),Vehicle maintenance records,undated,Chronological,"These are daily maintenance records on all municipal vehicles. They are used to provide a maintenance history and include work order number\, dates\, maintenance performed\, mileage of vehicle\, problem type\, driver's name\, and action taken.",Retain for 3 year(s) after disposition of asset,Public, 12434,Tooele Valley Mosquito Abatement District (Utah),Census information files,undated,Chronological,These files contain copies of U.S. Census Bureau forms on government employment and local government tax revenues. They are used to meet the requirements for Federal Revenue Sharing and to make financial information available to the public.,Retain for 3 year(s),Public, 12497,Millville (Utah),Annual financial reports,1958-,Chronological,"These are statistical reports on the financial affairs of the entire municipality or a specific department. These reports usually include a statement on the value of all municipally owned property\, and an accounting of all income and expenditures in relationship to the final budget.",Retain permanently,Public,2 microfilm reels 12473,Tooele Valley Mosquito Abatement District (Utah),Mosquito control request files,1978-,Chronological,"These files document complaints received and how they were responded to by the department (e.g.\, streets\, sanitation\, traffic signals). They include name and address of complainant\, date received\, description of problem\, and action taken.",Retain for 2 year(s),Public, 12467,Tooele Valley Mosquito Abatement District (Utah),Contracts and agreements files,undated,Alphabetical,"These files contain official agreements enforceable by law\, to acquire or incur services\, products. File may also include ordinances\, bonds\, job specification books\, and related correspondence.",Retain permanently,Public, 12516,Weber County (Utah). County Clerk,Weber River System water claim tabulations,[ca. 1908].,"Alphabetical by county, thereunder numerical by claim number","Undated books of water claims on the Weber River\, with handwritten notations on the inside covers indicating they are court copies\, (may have served as evidence in a major water rights case concerning the Weber River). Divided by county: Books 1-3 Weber County\, Book 1-Summit County\, and unnumbered separate volumes for Morgan and Davis counties. They include claim number\, claimant's name and address\, nature of uses\, cubic feet per second water flow and source\, location of water diverted\, diverting works\, date work began. Also contains information on the channel as originally constructed\, date original channel completed\, date\, place\, manner and changes in which water first used\, number of acres first irrigated and in subsequent years\, currently irrigated land and location\, soil character\, crops first and subsequently raised.",,Public, 12564,Box Elder Mosquito Abatement District (Utah),Utility bills,undated,Chronological,These are the actual bills for telephone service and long distance toll charges.,Retain for 3 year(s),Public, 12535,Box Elder Mosquito Abatement District (Utah),Budget reports,undated,Chronological,These are routine budget reports prepared monthly or quarterly. They document the status of city appropriation accounts and apportionment and are only used for reference purposes. The reports are prepared for the council and mayor.,Retain for 4 year(s),Public, 12544,Box Elder Mosquito Abatement District (Utah),Insurance policy files,undated,Chronological,These are insurance policy contracts between the municipality and private insurers.,Retain for 15 year(s),Public, 12553,Department of Alcoholic Beverage Services. Licensing and Compliance Division,Scientific and educational special use permit records,1988-,Alphabetical by licensee name.,"Applications\, lists of suppliers\, correspondence\, receipts\, and copies of licenses used to verify that scientific and educational institutions are in compliance with the Department of Alcoholic Beverage Services rules concerning the sale of alcoholic beverages for experimental purposes. These permits are not renewed annually\, and do not require additional fees. They only expire after dissolution or when illegal use requires license to be revoked.",Retain for 3 year(s) after final action,Public, 12518,Department of Alcoholic Beverage Services. Licensing and Compliance Division,Health care facility special use permit records,i 1988-2023.,Alphabetical by permittee name,"Applications\, purchase orders\, correspondence\, receipts\, and copies of license used to verify that licensed Health care facilities are in compliance with the Department of Alcoholic Beverage Services rules when purchasing different types of alcohol for a variety of medical reasons. Compliance with these laws and rules allows permittee to maintain a permit. Permits are not renewed annually\, they expire only after dissolution or when illegal use requires license to be revoked.",Retain for 3 year(s) after expiration of permit or license,Public, 12557,Box Elder Mosquito Abatement District (Utah),Public complaint files,undated,Chronological,"Whistle-blower\, fraud and criminal complaints. Includes anonymous letters\, complaints\, criticism and suggestions\, and agency replies thereto. Also includes those complaints which were the basis of an investigation or from which administrative action was taken\, and those incorporated into individual personnel files.",Retain for 7 year(s),Public, 12575,Duchesne County Mosquito Abatement District (Utah),Budget reports,undated,Chronological,These are routine budget reports prepared monthly or quarterly. They document the status of city appropriation accounts and apportionment and are only used for reference purposes. The reports are prepared for the council and mayor.,Retain for 4 year(s),Public, 12577,Duchesne County Mosquito Abatement District (Utah),Annual financial reports,undated,Chronological,"These are statistical reports on the financial affairs of the entire municipality or a specific department. These reports usually include a statement on the value of all municipally owned property\, and an accounting of all income and expenditures in relationship to the final budget.",Retain permanently,Public, 12585,Duchesne County Mosquito Abatement District (Utah),Vehicle maintenance records,undated,Numerical,"These are daily maintenance records on all municipal vehicles. They are used to provide a maintenance history and include work order number\, dates\, maintenance performed\, mileage of vehicle\, problem type\, driver's name\, and action taken.",Retain for 3 year(s) after disposition of asset,Public, 12600,Duchesne County Mosquito Abatement District (Utah),Solicited and unsolicited bids and proposal files,undated,Numerical,These files contain the formal proposals submitted in response to the bidding process to provide products or services to a municipal agency by a private vendor which was awarded the municipal contract.,Retain for 6 year(s),Public, 12620,Uintah Mosquito Abatement District (Utah),General administrative records,undated,Chronological,"These records are of a general facilitative nature created or received in the course of administering programs. Includes daily\, weekly\, or monthly activity reports which are summarized in an annual report.",Retain for 2 year(s),Public, 12583,Duchesne County Mosquito Abatement District (Utah),Equipment maintenance and repair records,undated,Chronological,"These are records of service repair and maintenance of municipal equipment\, including office machines and furniture.",Retain for 2 year(s),Public, 12602,Duchesne County Mosquito Abatement District (Utah),Contracts and agreements files,undated,Chronological,"These files contain official agreements enforceable by law\, to acquire or incur services\, products. File may also include ordinances\, bonds\, job specification books\, and related correspondence.",Retain permanently,Public, 12632,Board of Education. Office of Education. School Law and Legislation,Attorney General's opinions log,1982-2017.,Chronological by date of request for opinion,"This log is used as a record of opinions requested from the Attorney General's office and as a finding aid for the opinions themselves. The records are maintained in a three-ring binder and have two parts. The log records the name of the Utah State Office of Education (USOE) attorney requesting the opinion\, date requested\, date received\, the subject number used for arrangement of the filing of the opinion\, the Attorney General's opinion number\, and the subject of the opinion. Behind the summary log described above is the second part of the record which contains the letter from USOE to the Attorney General's office; also included with this letter would be any correspondence from third parties which prompted the request for the opinion.",Retain until superseded,Public, 12671,Board of Education. Office of Education. Strategic Planning Section,Serve America grant files,1992-2015.,"Chronological by fiscal year, thereunder alphabetical by applicant's name","In 1992\, the State of Utah began participation in the National Community Service Program of the Commission on National and Community Service\, a creation of the United States Congress. Under this program\, funds are made available to local schools or school districts\, public or private\, to develop and implement community service programs. These programs are particularly to be aimed at students at-risk in the following categories:__drop-outs and out of school youth\, economically and educationally disadvantaged\, disabled\, or homeless. These records document this program and funds allocated to schools. The information includes abstracts of the applications indicating the title\, director\, and purpose of the project; C-20 Awarded Funds Approval Forms\, indicating the recipient agencies\, abstractand object of award\, funding source and type\, USOE distribution codes\, and approvals; copies of Card 4 forms indicating the distribution of funds to individual school districts; letter of approval or disapproval of the grant request; and an application for grant funds\, which includes a summary of the project explanation of how the program relates to the Utah strategic plan for education\, table of objectives\, and date activities are to be completed.",Retain for 3 year(s),Public, 7917,Department of Health and Human Services. Healthcare Administration. Division of Integrated Healthcare. Office of Medicaid Operations.,Claim adjustment exception,1977-,None,"This is a list of claims adjustments that exceed the norm established for this type of transaction. This is part of COM 68015E\, MMIS Claims Exception Reports. It includes run and report dates\, the category of service\, the location code\, the clerk's identification number\, the transaction control number\, the medical records number\, the transaction control number to be adjusted\, the identification numbers of the provider and recipient to be adjusted\, the date of service to be adjusted\, the reason for the adjustment code\, the identification number of the clerk preparing the adjustment\, and\, if an error is made\, the error code\, a description of the error\, and the status.",Retain for 9 year(s),Private, 8424,"Department of Natural Resources. Division of Oil, Gas, and Mining. Oil and Gas Conservation",Inspection and Enforcement well drillers bonds,1966-,Alphabetical by name,"These are performance bonds provided by well operators as required by UCA 40-6-5(1)(e). It is used to ensure that the operator plugs each dry or abandoned well\, repairs wells causing pollution\, and maintains and restores well sites. Information includes the bond number\, surety\, well location\, bond amount\, power of attorney\, and the date and terms of the bond.",Retain for 1 year(s) after separation,Protected, 8422,Duchesne County (Utah). County Treasurer,Monthly report,1935-,numerical by month,"these are monthly reports of all tax funds and general funds with bank reconciliation. The report includes the beginning and ending month amounts for apportioned accounts\, unapportioned accounts\, and county fund; tax remitted\, collections\, resources\, deposits\, receipts\, warrants\, and a certification by the county indicating report is a true and accurate statement of receipts and disbursements.",Retain for 3 year(s),Public, 7898,Department of Health and Human Services. Healthcare Administration. Division of Integrated Healthcare. Office of Medicaid Operations.,Claims to be adjusted,1977-,None,"This is a list of claims which need adjusted before they can be paid. This is part of COM number 68015E\, MMIS Claims Exception Reports. It includes report and run dates\, the identification number of the clerk inputting the data\, the transaction control number\, the provider identification number\, and the recipient's identification number.",Retain for 9 year(s),Private, 7907,Department of Health and Human Services. Healthcare Administration. Division of Integrated Healthcare. Office of Medicaid Operations.,Emergency transportation claim exception,1977-,None,"This is a list of claims from emergency transportation services that exceed the norm for this group of medicaid providers. This is part of COM 68015E\, MMIS Claims Exception Reports. It includes run and report dates\, the location code\, the category of service\, the clerk's identification number\, the name of the employee entering the data on the terminal\, the provider type code\, the transaction control number\, the recipient's name\, age\, sex\, identification number\, and date of birth\, the provider's identification number\, the type of insurance code number\, the recipient aid category\, the recipient fund type\, whether the recipient has other resources\, if the recipient is employed\, if the treatment is for an emergency\, an accident\, and if autorelated\, the referring provider identification number\, the prior approval number\, the date of the accident\, if any\, whether EPSDT\, child abuse\, or family planning involved\, the diagnosis codes\, if a lock in or case management involved\, the provider identification number\, if any errors\, the error code\, the reason for the error\, and the status of the error\, the dates of the first and last service\, the units\, place and type of service codes\, the procedure code\, the diagnosis code\, the EPSDT indicator codes\, the submitted charges\, the allowed charges source\, and the amount of allowed charge\, billing date\, total charges\, less third party payments\, and the net charges.",Retain for 9 year(s),Private, 7916,Department of Health and Human Services. Healthcare Administration. Division of Integrated Healthcare. Office of Medicaid Operations.,Claim credit exception,1977-,None,"This is a list of credit applied to medicaid providers' accounts that exceed the norm established for this group. This is part of COM 68015E\, MMIS Claims Exception Reports. It includes run date\, category of service\, transaction control number\, clerk's identification number\, medical records number\, the transaction control number to be credited\, the identification number of the provider and recipient to be credited\, the dates of service to be credited\, the reason for the credit\, and if an error is made\, the error code\, description of the error\, and status.",Retain for 9 year(s),Private, 7934,Department of Health and Human Services. Healthcare Administration. Division of Integrated Healthcare. Office of Medicaid Operations.,Diagnosis code report,1977-,Numerical by code number,"This is a computer output microfiche number 68035F listing the code number for medical diagnosis for use by health care providers in submitting claims and in filling out the claim form. It includes report date\, the name and code number of the diagnosis\, the minimum and maximum ages and sex of potential patients\, and whether the diagnosis resulted from an accident\, an emergency\, or family planning.",Retain for 9 year(s),, 8531,Workers Compensation Fund Division. Bureau of Legal Services,Supreme Court opinions index,1917-1988.,Alphanumerical,"These are indices to all Supreme Court decisions and opinions relating to workers' compensation cases. They are constantly updated with new decisions. They can reference information by employer\, employee\, date\, and Pacific Reporter number. The information includes employer's name\, employee's name\, court decision reference number\, relevant statutes\, and date of cases.",Permanent. Retain for 1 year(s),, 8552,Schools for the Deaf and the Blind,Accreditation evaluation,1972-,None,"This evaluation was created by the Utah Schools for the Deaf and the Blind (USDB) to provide standards and evaluation criteria by which to evaluate all aspects of the USDB. The school is currently accredited every five years by the American Conference for the Education of the Deaf (ACED) and the National Accreditation for the Blind (NAB). The report evaluates the following: the administration (board\, superintendent\, administrators\, instructional staff\, salaries\, etc.); pupil and personnel services; school facilities; custodial program; food service program; school programs (language\, speech\, reading\, auditory training\, preschool\, social studies\, science\, mathematics\, art\, and integration); curriculum; educational resource center; careereducation programs (schedules\, home economics\, arts and crafts\, graphic arts\, etc.); residential living and activities; special programs (teacher training\, behavior modification\, and federally supported programs); and medical services. The evaluation also includes a parental questionnaire with percentage responses regarding USDB's effectiveness in developing human relations\, skills\, and personal characteristics; and parental appraisal of school programs.",Permanent. Retain for 5 year(s),, 11432,Intermountain Power Agency (Utah),Accounting correspondence,undated,None,"Correspondence\, reports and data relating to voucher preparation\, administrative audit\, and other accounting and disbursing operations.",Retain for 3 year(s),Protected, 11442,Intermountain Power Agency (Utah),Insurance records,undated,None,These reports are used for the reference and generation of claim files.,Retain for 12 year(s),Protected, 11440,Intermountain Power Agency (Utah),Computer hardware maintenance records,undated,None,"Records documenting the service\, repair\, and inspection of computer hardware (mainframes\, mini and micro computers)\, which also include service/maintenance agreements.",Retain for 1 year(s) after disposition of asset,Protected, 11450,Intermountain Power Agency (Utah),Income tax exemptions and withholdings certificates,undated,None,"Form which records the number of exemptions an employee claims against his payment of income tax and any additional withholding from his paycheck\, such as IRS Form W-4 and similar tax exemption forms.",Retain for 4 year(s) after separation,Protected, 11429,Intermountain Power Agency (Utah),Reports to members,undated,None,"These are the final reports of various studies (i.e. program analyses\, project studies) by private and other government agencies.",Retain permanently,Protected, 11474,Intermountain Power Agency (Utah),Position classification survey reports,undated,None,"Survey reports on various positions prepared by classification specialists\, including periodic reports.",Retain for 4 year(s),Protected, 11483,Intermountain Power Agency (Utah),Authorized wage schedules,undated,None,"Wage survey reports and data\, working papers and related correspondence pertaining to area wages paid for each employee class; background papers establishing need\, authorization\, direction\, and analysis of wage surveys; development and implementation of wage schedules; and requests for and authorization of specific rates (excluding authorized wage schedules and wage survey recapitulation sheets).",Retain for 1 year(s) after superseded,Public, 11491,Intermountain Power Agency (Utah),Information annual report files,undated.,None,"Information requirements relating to the agency implementation of the Information Practices Act (IPA)\, including annual reports created at the departmental level which are collected by the State Archives and submitted to the Governor and to the Legislature.",Permanent. Retain until administrative need ends,Public, 11468,Intermountain Power Agency (Utah),Merit promotion case files,undated,None,"Records relating to the promotion of an individual that document qualification standards or the evaluation of candidates\, excluding any records that duplicate information in the promotion plan or in other personnel records.",Retain for 2 year(s) after resolution of issue,Protected, 11478,Intermountain Power Agency (Utah),Salary and wage survey file,undated,None,"Survey reports on various positions prepared by classification specialists. It compares salary ranges\, benefits\, education and experience required.",Retain for 3 year(s),Protected, 11486,Intermountain Power Agency (Utah),Commendation files,undated,None,"Letters of commendation received by agency which impart important information or observations about agency programs or operations\, but which do not belong in an individual's personnel file.",Permanent. Retain for 5 year(s),Public, 12816,Board of Education. Office of Education. Education Equity Section,Desegregation assistance proposal,1985-,Chronological,"Educational Equity receives grants from the federal government to operate programs within Utah\, such as the desegregation of students in order to provide everyone a more equitable learning environment. To receive these grants\, a triennial grant proposal must be filed with the United States Department of Education. This proposal includes statistics about the agency\, its goals\, employee job descriptions\, a bibliography of agency publications\, copies of state forms used in conjunction with federal programs\, agency policies\, and employee vitae. A request for funding must still be filed for the years in which this major proposal is not required\, and is included in this series.",Permanent. Retain for 5 year(s),Public, 12779,Board of Education. Office of Education. Education Equity Section,Complaint files,i 1988-,Alphabetical by school district name,"The Educational Equity Section is responsible for processing discrimination complaints against district school boards by students or other aggrieved parties. Cases which are not resolved at this level may fall within the jurisdiction of\, and be resolved by\, the Federal Office of Civil Rights in Denver\, Colorado. These files contain the details of complaints filed with the Utah State Office of Education. Included documents are a complaint letter identifying the aggrieved party\, the offending party\, and the nature of the complaint; a response from the school district; and a disposition of the case.",Retain for 7 year(s) after resolution of issue,Protected, 12834,Board of Education. Office of Education. Office of Human Resource,Schedule six position control reports,1985-,Chronological by date received from Division of Finance,"This report is received semi-monthly from the Division of Finance\, which maintains the record copy. The report shows the following information for each employee:__whole or fraction of full-time employee (FTE)\, position control number\, title code\, schedule\, title\, range salary budget\, year-to-date costs\, class code\, Fair Labor Standards Act status\, actual range and step\, hourly rate\, social security number\, name\, next performance evaluation date\, and an equal employment opportunity code indicating race.",Retain for 4 year(s),Public, 12842,Board of Education. Office of Education. Office of Human Resource,Employee record cards,ca._1960-,Alphabetical by employee surname,"This record series is composed of cards which show the employee's name\, current address\, and salary history. Upon separation\, the cards are transferred to a separate alphabetical sequence. The cards are used as a quick reference guide for Human Resources personnel.",Retain for 65 year(s),Public, 12828,Oak City (Utah),Ordinances,undated,Chronological,"These books contain the legislative action of city council to regulate\, require\, prohibit. govern\, control\, or supervise any activity\, business\, conduct\, or condition authorized by UCA 10-3-701 to 714. An ordinance includes the title\, preamble\, an ordaining clause\, subject of ordinance\, when applicable\, penalty of violation\, effective date\, signature of mayor or acting mayor\, and municipal seal.",Retain permanently,Public, 12868,Board of Education. Office of Education. Services for At-Risk Students,Special education performance reports,1988-,Chronological by fiscal year,"The Services for Students At Risk section submits a performance report each fiscal year to the U.S._Department of Education regarding programs it administers and funds under the Individuals with Disabilities Education Act (IDEA\, P.L_99-457). This report includes a list of state operated programs receiving chapter 1 funds\, including the number of students served total and by age group\, descriptions of the program\, and use of funds; local education agency (school district) counts of chapter 1 eligible students and expenditures; and tables and graphs indicating the number of students with different types of handicaps.",Retain for 5 year(s),Public, 12894,Board of Education. Office of Education. Services for At-Risk Students,Migrant education federal grant applications,ca._1971-,Chronological,"This series is composed of grant applications to the United States Department of Education (USDE)\, which provides funds under Chapter 1\, Title I of the Elementary and Secondary Education Act (P.L._89-10) for states to administer Migrant Education Programs. Correspondence and amendments to the original application may also be included. The migrant education program in Utah currently has ten sites which receive funds from the state migrant education program. These services are provided for children of migrant agricultural workers and recently settled\, previously migrant families in a summer only education program. Each year\, the Utah State Office of Education (USOE) must apply for funds from USDE.__The application includes the identificationof the agency and contact person; certification of the truthfulness of application contents; a state level program plan\, including application type\, needs assessment\, objectives and forms of evaluation\, procedure for identification and recruitment of students\, description of anticipated program beneficiaries\, location of sites\, services to be provided to private school children\, means of coordination with other programs\, coordination with other states\, parental participation\, fiscal and administrative requirements; local project plans\, including procedures for assuring proper use of USDE funds\, sufficiency of size and scope of program\, local parental involvement\, local coordination of services\, local complain resolution procedures;budget sheets for state and local agencies; identification\, salary\, resumes\, and qualifications of USOE personnel assigned to the Migrant Education Program; map of site locations; and assurances to abide by USDE rules and regulations.",Retain for 5 year(s) after completion of publication or report,Public, 12863,Board of Education. Office of Education. Services for At-Risk Students,Chapter 1 grants to school districts files,1984-,"Chronological by fiscal year, thereunder alphabetical by school district","These records concern grants administered by the Services for Students At-Risk Section. The grants are the distribution of money received by Utah under Title I\, Chapter 1 of the Elementary and Secondary Education Act (P.L._89-10). Included are warrant requests\, indicating the name and number of the vendor\, a bill from the vendor\, description and cost of items purchased\, and accounting information such as the control number\, organization code\, account\, and the signature of the administrator who is to be charged; Awarded Funds Approval Forms\, showing an abstract of the expenditures\, the objective of the award\, funding source and type\, Utah State Office of Education distribution codes\, and approval by the associate superintendent\, director of Finance\, controller\, and superintendent for public instruction; and correspondence related to the grants.",Retain for 5 year(s),Public, 12874,Sandy (Utah). Sandy Police Department,Field interrogation reports,undated.,Chronological,"This is a limited informational report filled out by a peace officer. The report contains information on suspicious persons an officer has stopped. It includes descriptions of individual and vehicle\, time and place of contact\, and reason for suspicion.",Retain for 1 year(s),Protected, 12875,Sandy (Utah). Sandy Police Department,Master name index,undated.,Chronological,"This is an alphabetical index of names containing information on each individual having been interrogated\, arrested\, or named as suspect or accomplice in crime\, and the names of victims\, complainants and witnesses to police incidents. It includes information on arrested persons (cross referenced by aliases)\, complainants\, witnesses\, and victims (providing name\, address\, date of birth\, race\, sex)\, date of incident\, type of incident\, names of persons and businesses in contact with police departments\, notice of content\, and report of recorded event.",Retain until superseded,Public, 12891,Board of Education. Office of Education. Services for At-Risk Students,Migrant education student register,1983-,"Chronological, thereunder alphabetical by site name, thereunder by student surname","This register documents the migrant students who are participating in the Migrant Education Program. It is used as a reference tool for the current year and has no value at the close of the program in the summer for which it is prepared. Information includes student name\, race\, age\, grade level\, migratory status\, sex\, and birthdate.",Retain for 1 year(s),Private, 12914,Board of Education. Office of Education. Services for At-Risk Students,Learning disorders correspondence,ca._1975-,Alphabetical by correspondent name,"Internal or external correspondence regarding general program information duplicated elsewhere\, which does not include policy decisions or directives\, how the office is organized\, how it functions\, its pattern of action\, procedures\, or achievements. Includes electronic mail that communicates the above.",Retain for 3 year(s),Public, 12884,Sandy (Utah). Sandy Police Department,Traffic citations,undated.,Chronological,"This is a copy of a citation issued by the police to drivers violating motor vehicle and traffic laws. It usually includes date\, time\, and location of violation\, license number of vehicle\, violation code\, name of officer\, and signature of person receiving citation.",Retain for 2 year(s),Protected, 12916,Board of Education. Office of Education. Services for At-Risk Students,Drug-Free Schools applications,1987-,Alphabetical by school district,"This series is composed of grant applications filed by schools or school districts for funding under the Drug-Free Schools and Communities Act of 1986 (title V of the Elementary and Secondary Education Act\, P.L. 89-10 as amended)\, along with any related correspondence or other documentary materials for drug education and prevention programs. The applications include the school or district's name\, address\, and phone number; date of application; expenditure period; names of project director and his immediate supervisor; name of program; amount requested; certification by local superintendent that the local entity will comply with attached assurances; budget information; name\, salary\, benefits and primary responsibility of each person proposed to be hiredfor the project; detailed accounting of proposed purchasing of professional and technical services; narrative description of project; and identification of all members of local or regional advisory councils.",Retain for 3 year(s) after final action,Public, 12969,Board of Education. Office of Education. Child Nutrition Section,Food distribution commodity files,ca._1935-,"Chronological by fiscal year, thereunder alphabetical by USDA short title of each commodity","The United States Department of Agriculture (USDA) commodities are offered for distribution to local school districts\, day care centers\, and certain other recipients. These files document the quantity of each type of commodity offered to each recipient. These records include an entitlement report indicating the recipient agency\, fair share allocation\, and amount shipped; USDA Food Requisition indicating the commodity short title and code\, delivery order number\, allocation number\, shipping date\, outlets\, and quantity ordered; food requisition worksheet indicating the agreement number\, name\, and the number of units offered; forwarding notices indicating the identification of the shipper\, type of commodities\, up to two destinations for the goods\,disposition number\, unit of measure\, number of units\, and net and gross weight; a notice from the warehouse of receipt of the goods. Included are the U.S. Department of Agriculture Report of Shipment Received Over\, Short\, and/or Damaged report\, which indicates the type of commodity\, how packaged\, quantity reported shipped\, amount actually received\, notification of carrier's agent\, nature of damage (if any)\, and a certifying Child Nutrition signature; and copies of the forwarding notice for the shipment.",Retain for 3 year(s),Public, 12889,Board of Education. Office of Education. Services for At-Risk Students,Migrant education annual applications from local agencies,ca._1971-,"Chronological, thereunder alphabetical by school district","This series is composed of the applications which the Utah State Office of Education receives from the school districts seeking funds to operate a migrant education program. The United States Department of Education provides funds under Chapter 1\, Title I of the Elementary and Secondary Education Act (P.L._89-10) for states to administer this Program. The migrant education program in Utah currently has ten sites which receive funds from the state migrant education program. The services are provided for children of migrant agricultural workers and recently settled\, previously migrant families in a summer-only education program. They contain the following information:__name of school district and contact person; year covered by plan; certifying signature ofschool officer; description of procedure for determining numbers and level of deprivation of migratory students; results of foregoing needs assessments; procedures to ensure that migratory students have priority over formerly migratory students; enumeration of desired outcomes; plans for identifying and recruiting students; numbers of anticipated students residing in the area and number of students served by migratory status\, age\, and grade level; services to be provided to migratory students in private schools; coordination of effort with other governmental entities; use of Migrant Student Record Transfer System; description of parental participation; sufficiency of program size; budget summary; names of administrators\, teachers\, aides\,and other personnel along with their salary and benefit costs; and detail of other budget items.",Retain for 5 year(s) after completion of publication or report,Public, 12899,Board of Education. Office of Education. Services for At-Risk Students,Special health care needs correspondence,1990-,Alphabetical by correspondent name,"This series contains the correspondence of the Special Education personnel within the Services for At-Risk Students Section responsible for Special Health Care Needs programs. These communications could be with anyone\, but would generally be with local schools or school districts regarding the programs. This series is interfiled with Special health care needs technical reference files (series 12900)\, Traumatic brain injury correspondence (series 12903)\, and Traumatic brain injury technical reference files (series 12904).",Retain for 5 year(s),Public, 12923,Board of Education. Office of Education. Services for At-Risk Students,General education development test scores,ca._1945-,"Chronological, thereunder alphabetical by student surname","These are the test results for people taking the General Education Development (GED) test in the state of Utah. The record includes the name\, address\, social security number\, and score for each individual taking the test\, and the name of the testing center.",Retain permanently,Private, 12943,Board of Education. Office of Education. Child Nutrition Section,Child and Adult Care Food Program claim for reimbursement files,1975-,"Chronological by fiscal year, thereunder numerical by contract number, thereunder chronological by month","The Child Nutrition Programs (CNP) section is responsible for immediate oversight of the participants in the Child and Adult Care Food Program. This is a federal program under the responsibility of the United States Department of Agriculture (USDA). These records document how funds are used in the program by recipients and the amounts which need to be reimbursed by the USDA. Included are recipient allotment memos showing the revenue received by the recipient for the current and immediately prior fiscal years\, the amount budgeted for the recipient\, and allotments for the current month including any late claims; a ledger of payments which indicates reimbursement rates for different types of meals provided\, number of those meals\,reimbursement allotments\, and annual totals for each of these categories; requests for reimbursement which generally indicate the name of the sponsoring organization\, number of sites\, enrollment or daily attendance\, meal categories and their corresponding reimbursement rates\, number of meals and reimbursement amount claimed\, and certification by the preparer of the form.",Retain for 3 year(s) after completion of publication or report,Public, 12951,Board of Education. Office of Education. Child Nutrition Section,National School Lunch Program district providers agreement and review files,ca._1946-,"Alphabetical by school district, thereunder chronological by fiscal year","For all U.S._Department of Agriculture (USDA) programs administered by Child Nutrition Programs Section (CNP)\, agreements between CNP and the actual providers of the services are kept on file to document the establishment and continuance of the School Lunch Program in specific schools. The USDA also requires that reviews or audits be performed on the providers or a sample of the providers on a periodic basis. These files contain the agreements\, reviews\, and correspondence between CNP and local providers. These providers may be participating in the National School Lunch Program\, School Breakfast Program\, or the Special Milk Program. These records contain an agreement indicating the name of the sponsoring organization (SO) and theprograms in which the organization is enrolled\, certification of eligibility to be an SO\, names of responsible authorities\, reimbursement rates\, and sites operated by the provider; reviews indicating the programs in which the provider is enrolled\, sites visited and dates\, and compliance or noncompliance with civil rights laws; checklists used by reviewers to verify compliance; correspondence between CNP and the local provider; demographic data on population served by local provider; and copies of reimbursement claim forms.",Retain for 3 year(s),Public, 12895,Board of Education. Office of Education. Services for At-Risk Students,School-based interagency collaboration correspondence,1990-,Alphabetical by correspondent name,"This series contains the correspondence of the At-Risk personnel responsible for Interagency Collaboration. These communications would usually be with school districts and other agencies involved in the Interagency Collaboration effort\, particularly the Department of Human Services and the Department of Health. These records are interfiled with School-based interagency collaboration technical reference files\, series 12898.",Retain for 5 year(s),Public, 12949,Board of Education. Office of Education. Child Nutrition Section,Child and Adult Care Food Program agreement and review files,1975-,"Alphabetical by local provider name, thereunder chronological by fiscal year","For all U.S._Department of Agriculture (USDA) programs administered by Child Nutrition Programs (CNP)\, agreements between CNP and the actual providers of the services are kept on file. The USDA also requires that reviews or audits be performed on the providers or a sample of the providers on a periodic basis. These files contain the agreements\, reviews\, and correspondence between CNP and local providers. These providers may be participating in the National School Lunch Program\, School Breakfast Program\, or the Special Milk Program. The providers included in this series are not public school districts. They may be private schools or independent agencies. These records contain an agreement indicating the name of the sponsoringorganization (SO) and the programs in which the organization is enrolled\, certification of eligibility to be an SO\, names of responsible authorities\, reimbursement rates\, and sites operated by the provider; reviews indicating the programs in which the provider is enrolled\, sites visited and dates\, and compliance or noncompliance with civil rights laws; checklists used by reviewers to verify compliance; correspondence between CNP and the local provider; demographic data on population served by local provider; and copies of reimbursement claim forms.",Retain for 1 year(s) after completion of publication or report,Public, 12972,Board of Education. Office of Education. Child Nutrition Section,Warrant requests,1980-,Chronological by request date,"These records are warrant requests to pay vendors used by commodities. The vendors are primarily trucking firms hired to distribute commodities to individual recipient agencies. Also included is supporting documentation\, such as bills from vendors.",Retain for 7 year(s),Public, 12945,Board of Education. Office of Education. Child Nutrition Section,School Breakfast Program claim for reimbursement files,1966-,"Chronological by fiscal year, thereunder numerical by contract number, thereunder chronological by month","The Child Nutrition Programs (CNP) section is responsible for immediate oversight of the participants in the School Breakfast Program. This is a federal program under the responsibility of the United States Department of Agriculture (USDA). These records document funds received and used by schools and their claims to the USDA for reimbursement. Included are recipient allotment memos showing the revenue received by the recipient for the current and immediately prior fiscal years\, the amount budgeted for the recipient\, and allotments for the current month including any late claims; a ledger of payments which indicates reimbursement rates for different types of meals provided\, number of those meals\, reimbursement allotments\, and annual totals foreach of these categories; and requests for reimbursement which generally indicate the name of the sponsoring organization\, number of sites\, enrollment or daily attendance\, meal categories and their corresponding reimbursement rates\, number of meals and reimbursement amount claimed\, and certification by the preparer of the form.",Retain for 3 year(s) after completion of publication or report,Public, 12963,Board of Education. Office of Education. Child Nutrition Section,Child Nutrition Program review letters,1989-,"Chronological by fiscal year, thereunder alphabetical by school district","These records are correspondence between school districts and Child Nutrition Program administrators. Included are notification letters of an upcoming review of a program\, letters indicating the findings of the reviews\, and notices of corrective action.",Retain until administrative need ends,Public, 13012,Department of Health and Human Services. Division of Child and Family Services. Delta Office,Adoption case files,1960-,Alphabetical by client surname,"These files document adoption placements for children whose birth parents have either been deprived of or have permanently relinquished their parental rights. Information includes face sheet\, intake information\, social history\, closing information\, medical\, genetic\, and birth information\, educational records\, psychological evaluations\, birth certificates\, legal documents\, adoption reports\, summons\, paternity rights\, administrative reviews\, investigative reports\, handwritten notes\, financial reports\, and correspondence.",Permanent. Retain for 25 year(s),Controlled,1.00 cubic foot 12957,Board of Education. Office of Education. Child Nutrition Section,Summer Food Program agreement and review files,1968-,"Alphabetical by sponsoring organization name, thereunder chronological by fiscal year","For all U.S._Department of Agriculture (USDA) programs administered by Child Nutrition Programs (CNP)\, agreements between CNP and the actual providers of the services are kept on file to document the existence and extent of the program in specific schools. The USDA also requires that reviews or audits be performed on the providers or a sample of the providers on a periodic basis. These records (between CNP and local providers) contain an agreement indicating the name of the sponsoring organization (SO) and the programs in which the organization is enrolled\, certification of eligibility to be an SO\, names of responsible authorities\, reimbursement rates\, and sites operated by the provider; reviews indicating the programs in which theprovider is enrolled\, sites visited and dates\, and compliance or noncompliance with civil rights laws; checklists used by reviewers to verify compliance; correspondence between CNP and the local provider; demographic data on population served by local provider; and copies of reimbursement claim forms.",Retain for 3 year(s) after completion of publication or report,Public, 12970,Board of Education. Office of Education. Child Nutrition Section,Food distribution recipient files,ca._1935-,Alphabetical by recipient name,"These records are composed of inventories reported from recipients of U.S._Department of Agriculture (USDA) commodities to the Child Nutrition Program Section at the Utah State Office of Education. The inventories show the names of the recipients and the quantities of each commodity which they have on hand. Records include the yearly request survey from each recipient agency that offers all products that the USDA will offer for the next year. In addition\, these records include a detailed report generated monthly for each recipient that specifies each commodity\, name\, units\, and price. This report indicates total value of commodities shipped to each recipient by month and also indicates each recipient's available Planned Assistance Level. A signed proof of delivery is also included.",Retain for 3 year(s),Public, 13047,South Davis Sewer District (Utah),Sewer applications,1960-,Numerical by application number,"These charts show the locations of all water mains\, valves\, hydrants\, and water services to property owners in a given area.",Permanent. Retain for 3 year(s),Public,6 microfilm reels 12983,Board of Equalization and Assessment,Mine occupation tax book,1918.,None.,"This volume is entitled ""Certified copy of tax book of the occupation and business of mining for the year 1918."" The book records the name and address of the mining company and the name\, number\, and acreage of each of its claims.",,Public, 13038,Department of Health and Human Services. Division of Child and Family Services. Manti Office,Adoption records,1960-,Alphabetical by surname,"These records document adoption placements for children whose birth parents have either been deprived of or have permanently relinquished their parental rights. Information includes face sheet\, intake information\, social history\, closing information\, medical\, genetic\, and birth information\, educational records\, psychological evaluations\, birth certificates\, legal documents\, adoption reports\, summons\, paternity rights\, administrative reviews\, investigative reports\, handwritten notes\, financial reports\, and correspondence.",Permanent. Retain for 25 year(s),Controlled, 13013,Department of Health and Human Services. Division of Child and Family Services. Delta Office,Out of home substitute care case files,1960-1995.,Alphabetical by surname,"These files document services provided to children under the age of 18 who have experienced severe emotional disturbances\, physical disability\, and social maladjustment and have been in substitute care placement. The Department of Human Services obtains custody of the child by an order from Juvenile Court.Information includes psychosocial evaluations\, family studies\, financial disclosures\, treatment plans\, progress notes\, supportive services\, court orders and health and education records and fees.",Retain for 50 year(s),Controlled, 13050,East Layton (Utah). City Commission,Bond records,undated.,none,"These files document the implementation of significant municipal bonds (i.e.\, revenue or special bonds)\, but not general obligation bonds. These files include authorizations supporting financial data\, contracts or sales agreements\, destruction certificates\, and sample copies of bonds sold as evidence of municipal indebtedness.",,Public,1 microfilm reel 13076,Grand County (Utah). County Recorder,Plat maps,1883-,Numerical by township and range,"These are plat maps showing property ownership and property lines for real estate within the county. The county recorder ""shall prepare and keep present-ownership maps and plats drawn to a convenient scale\, which shall at all times show the record owners of each tract of land in the county\, together with a description of the tract"" (UCA 17-21-21 (1990)).",Retain permanently,Public, 13030,Department of Health and Human Services. Division of Child and Family Services. Fillmore Office,Adoption records,1960-,Alphabetical by client surname,"These records document adoption placements for children whose birth parents have either been deprived of or have permanently relinquished their parental rights. Information includes face sheet\, intake information\, social history\, closing information\, medical\, genetic\, and birth information\, educational records\, psychological evaluations\, birth certificates\, legal documents\, adoption reports\, summons\, paternity rights\, administrative reviews\, investigative reports\, handwritten notes\, financial reports\, and correspondence.",Permanent. Retain for 25 year(s),Controlled, 13080,Emery County (Utah). County Treasurer,Redemptions,1982-,none,"These are duplicates of certificates issued for money received in payment of delinquent real property taxes. ""The county treasurer shall make the proper entry in the record of tax sales filed in the treasurer's office and issue a certificate of redemption"" (UCA_59-2-1348_(1995)). Each includes account number\, date issued\, and serial number. Sometimes the certificate also provides owner's name\, location\, legal description of property\, number of acres\, valuation\, amount of original taxes\, years for which delinquent\, total tax due including penalty and interest\, date sold\, to whom\, and amount paid to redeem and date.",Permanent. Retain for 5 year(s),Public,2 microfilm reels 13141,Daggett County (Utah). County Commission,Ordinances,1985-,Chronological,"These books contain the legislative action of city council to regulate\, require\, prohibit\, govern\, control\, or supervise any activity\, business\, conduct\, or condition authorized by UCA 10-3-701 to 715 (1997). An ordinance includes a number\, a title\, preamble\, an ordaining clause\, the body or subject of ordinance\, when applicable\, penalty of violation\, effective date\, signature of mayor or acting mayor\, and municipal seal.",Retain permanently,Public,2 microfilm reels 13095,Duchesne County (Utah). County Clerk,Correspondence,1907-,none,Records include letters to the Duchesne County Attorney and Board of County Commissioners and letters from the Duchesne County Commissioners.,Permanent. Retain until administrative need ends,Public,3 microfilm reels 13113,Alpine School District (Utah),State Developmental Center academic records,1985-,Alphabetical by student's surname,"These student files are maintained to provide individual medical\, family history\, document attendance\, gauge progress\, and verify disability. In 1985\, the Alpine School District began providing educational services to residents of the State Developmental Center. The Center provides educational services to severely mentally retarded and frequently emotionally handicapped children and adults who cannot be placed in group homes nor treated at home. All residents are placed at the Center by court order with half being wards of the State of Utah. Education is provided to students between the age of five and twenty-two for twenty-seven hours a week or two hours a week for homebound students. There are no grade levels and diplomas are not awarded. Classes are organized according to age and intellectual abilities. Certificates of completion are awarded. Goals areestablished for individual curriculum which are slightly above the student's level. The files include individual education program (IEP) forms\, various testing results\, behavior management charts\, private data evaluations\, and certificates.",Retain for 5 year(s),Private, 13153,Duchesne County (Utah). County Assessor,Insurance and property control reports,undated,chronological,"Insurance & property control reports detail cost\, value\, aquisition date and asset numbers taken in inventory. Records may include class code reports\, equipment inventory\, invoices and other asset information.",Retain permanently,Public,9 microfilm reels 13221,Grand County (Utah). County Recorder,Miscellaneous records and index,undated,,"These are copies of recorded instruments of ""a miscellaneous character not otherwise provided for"" (UCA 17-21-6(9) (1990)). The index contains the date of instrument\, date of filing\, entry number\, book and page\, type of instrument\, from\, to\, and remarks.",Retain permanently,Public, 13229,Grand County (Utah). County Recorder,Water records and indexes,undated,,"These records contain the official records of recorded water claims. They consist of copies of certificates of water claims\, quit claims\, deeds\, warranty deeds\, trust deeds\, and releases. The alphabetical index includes name\, entry number\, book and page recorded\, and type of instrument. In some counties water records are compiled separately\, while in others they are part of the ""Official records"".",Retain permanently,Public, 13215,Grand County (Utah). County Recorder,Condominium maps,undated,,"These are ""standard size original linen maps made by a registered Utah land surveyor\,"" recorded with the county recorder. They include ""a description of the surface of the land included within the project\, including all angular and linear data along the exterior boundaries of the property ._._._ linear measurements and location\, with reference to the exterior boundaries\, of building or buildings ._._._ diagrammatic floor plans _._._._ description or delineation of the boundaries of the unit or convertible space _._._._ a distinguishing number or other symbol for every physical unit identified on the record of survey map; ._._._ to the location and dimensions of all easements appurtenant to the land included in the project; the 'convertible space' for each space"" (UCA 57-8-13(1)_ (1990).",Retain permanently,Public, 13224,Grand County (Utah). County Recorder,Real estate judgment records and indexes,undated,,"These are recorded ""certified copies of final judgments or decrees partitioning or affecting the title or possession of real property."" The recorder is required to record ""when filed with him for that purpose"" in ""the record of deeds"" (UCA 17-21-10_(1990)). The index is required to be divided into seven columns headed\, respectively: judgment debtors\, judgment creditors\, amount of judgment\, where recovered\, when recovered\, when transcript filed\, and when judgment satisfied (UCA^17-21-6(10)_(1990)).",Retain permanently,Public, 13232,Alpine School District (Utah),Employee absence and leave report,1984-,Alphabetical by employee surname,"This monthly summary report authorizes payments for leave taken by contracted professional and classified personnel. It includes school\, period covered\, days absent\, number of days\, name of absent employee\, reason for absence\, name of substitute\, signature and title.",Retain for 7 year(s),Public, 13219,Grand County (Utah). County Recorder,Military service records and index,undated,,"These are ""honorable military discharges\, ._._._ any and all orders\, citations\, and decorations of honor to any person while he was in the military"" is recorded with the county recorder (UCA 17-21-14 (1990)). An alphabetical name index is also maintained.",Retain permanently,Public, 13244,Taylor-West Weber Water Improvement District (Utah),Audit reports,undated,Chronological,These are reports prepared by external auditors examining and verifying the municipality's financial activities for the year. These reports include statements of receipts and disbursements for each department (UCA 10-6-151).,Retain permanently,Public, 13228,Grand County (Utah). County Recorder,Tax sale records,undated,,"These are the recorded tax deeds issued by the county auditor conveying property to purchaser of real property sold for delinquent taxes. The deeds show the date\, property description\, names of purchasers and delinquent owner\, and date of sale. Until the repeal of the pertinent statute in 1939\, ""tax sale records were transmitted and kept in the county recorder's office\,"" and the ""recorder's copy was ""considered the official record of tax sales"" (R.S._80-10-65 (1933).",Retain permanently,Public, 13247,Taylor-West Weber Water Improvement District (Utah),Check copy file,undated,Chronological,This is a carbon copy or photocopy of checks issued and maintained solely as a quick reference source.,Retain for 1 year(s),Public, 13260,Department of Alcoholic Beverage Services. Licensing and Compliance Division,Outlet operations records,1978-,Chronological by month,"These reports document beginning and ending inventories of alcohol. The report lists this information individually by each liquor store in the state of Utah. The report contains information on the number of units sold\, cost\, and the retail earnings collected from the sale of alcoholic beverages. Also includes\, in relation to beginning inventory amounts\, the number of units and the value of each unit in dollar amounts. The records in this records series do not\, to the best of our knowledge\, include personal identifiable information.",Retain for 4 year(s),Public, 13277,South Utah Valley Solid Waste District (Utah),Resolutions,undated,Chronological,"These are formal statements of a decision\, or expression of opinion put before or adopted by the city council. They may perform the same function as an ordinance. Resolutions may include the following: establishing water and sewer rates\, charges for garbage collection and fees charged for municipal services\, establishing policies and guidelines\, and regulating the use and operation of municipal property (UCA 10-3-717).",Retain permanently,Public, 13296,Alta Canyon Recreation District (Utah),Feasibility studies,undated,Chronological,These are studies conducted before the installation of any significant technology or equipment. They include specific studies and system analyses for the initial establishment and major changes of these systems.,Retain for 5 year(s) after end of project or program,Public, 12737,Uintah Mosquito Abatement District (Utah),Field/operational data maps,undated,Chronological,"These are city maps and plats for surveys and maintenance of city property and facilities. They are used for research purposes by the public\, other city departments\, and title companies. They include townships and range\, rights-of-way\, monument markers\, lot measurements\, street names\, centerline measurements\, blocks\, and subdivision names.",Retain until superseded,Public, 12732,Uintah Mosquito Abatement District (Utah),Mosquito control request files,undated,Chronological,"These files document complaints received and how they were responded to by the department (e.g.\, streets\, sanitation\, traffic signals). They include name and address of complainant\, date received\, description of problem\, and action taken.",Retain for 2 year(s),Public, 12787,Legislature. House of Representatives,Mailing list registers,1933-1937.,Chronological.,These registers note the name and address of intended recipients of copies of house bills and/or journals.,,Public, 12815,Board of Education. Office of Education. Education Equity Section,Budget book,1990-,"Chronological, thereunder numerical by state-assigned program number","The Division of Finance prepares reports on a monthly basis for each state agency. These reports show the expenditures of Equity on a line-item basis and include the Summary by division (series 83738)\, Summary by revenue (series 83737)\, and Summary by vendor (series 84008) reports which are also maintained by Internal Accounting. The records that Educational Equity hold are subject to federal audit.",Retain for 5 year(s),Public, 12780,Board of Education. Office of Education. Education Equity Section,Sex desegregation correspondence,1990-,Alphabetical by surname of corresponding employee,"This series includes the correspondence of Equity personnel concerned with the section's sex desegregation programs. The correspondence could be with anyone\, but would generally be with school districts\, schools\, or the U.S._government.",Permanent. Retain for 5 year(s),Public, 12818,Board of Education. Office of Education. Education Equity Section,Purchase authorizations,1990-,Chronological,"This record series consists of the Purchase Authorization forms (C-8) and the supporting documentation for each request. The authorization includes the name of the vendor\, the items ordered\, and cost of the items.",Retain for 5 year(s),Public, 12836,Board of Education. Office of Education. Office of Human Resource,Grievance/appeal files,1984-,"Alphabetical by type, thereunder chronological by year, thereunder alphabetical by employee surname.","These files include complaints filed by employees as grievances against the Utah State Office of Education. The case files may include any or all of the following documents:__employee and witness statements\, reports or transcripts of hearings or interviews\, examiner's findings and recommendations\, exhibits\, and requests for reconsideration. These files are interfiled with Adverse action files (series 12835) and Equal Employment Opportunity discrimination complaint files (series 12837).",Retain for 3 year(s),Private, 12782,Board of Education. Office of Education. Education Equity Section,National origin discrimination correspondence,1984-,Alphabetical by surname of corresponding employee,"This series includes the correspondence of Equity personnel concerned with the section's national origin desegregation programs. The correspondence could be with anyone\, but would generally be with school districts\, schools\, or the U.S._government.",Permanent. Retain for 5 year(s),Public, 12820,Board of Education. Office of Education. Education Equity Section,Major purchase authorizations,1990-,Chronological,"This record series consists of the Purchase Authorization forms (DP-1) and the supporting documentation for each request. The authorization includes the name of the vendor\, the items ordered\, and cost of the items. These records are for purchases in excess of $2\,000 in value. Because the purchases are made with federal grant funds\, the General Retention Schedule retention of 4 years is not adequate.",Retain for 5 year(s),Public, 12838,Board of Education. Office of Education. Office of Human Resource,Conflict of interest files,1993-,Chronological by date received,These files contain letters from employees who hold second jobs outside of the Utah State Office of Education (USOE). These letters are assurances that there is no conflict of interest between the two jobs which the employee has and that work performance at USOE will not suffer as a result of the second job.,Retain for 5 year(s),Private, 12847,Fillmore (Utah),Enterprise funds billing registers,undated,,"This register consists of an itemized list of customer accounts. It is used for reference purposes. They include name of customer\, service address\, meter reading\, water usage\, water and sewer changes\, payments\, adjustments\, prior balance due\, and current balance due.",Retain for 3 year(s),Public, 12795,Constitutional Convention (1895),Dockets,s 1895.,"By docket type, thereunder chronological by day of the convention.","Acting on the authority of a federal enabling law enacted in 1894\, delegates formed a convention in 1895 to draw up a state constitution. These dockets track the movement of papers related to the convention. The first two dockets log propositions and petitions. Propositions were statements\, worded appropriately for inclusion as a section in a constitutional article\, introduced by one of the members of the convention. Petitions were sent by outside individuals or groups with a particular interest. The dockets note the file number\, date\, who introduced the matter\, title\, number of readings\, committee referrals\, and final filing. The third docket logs similar information on the introduction\,readings\, and referrals of committee reports\, which were copies of proposed articles in the constitution. The final docket on routine matters logs referrals and adoptions of motions pertaining to the business workings of the convention such as expenses\, seating members\, etc.",,Public,0.35 cubic foot 1 microfilm reel 12813,Board of Education. Office of Education. Education Equity Section,Tape library circulation log,1984-,Chronological,Educational Equity maintains a library of videotapes which are available for use by educators throughout the state. This log consists of two parts. The first is an inventory of the materials stored in the library. The second part is a log showing materials which have been checked out and by whom.,Retain until administrative need ends,Public, 12823,Board of Education. Office of Education. Education Equity Section,Emergency immigrant grant files,1986-,"Chronological, thereunder alphabetical by school district","The United States Department of Education has a program of assistance for people classified as emergency immigrants. Specific guidelines must be met to fit this classification\, and the program is administered in Utah by Educational Equity. The grants are used by school districts for planning\, developing\, and evaluating projects to assist the educational needs of immigrants. These files contain requests\, which document the number of qualifying students\, from school districts for funds and the apportionment of the federal money among those districts which are granted funding.",Permanent. Retain for 5 year(s),Public, 12778,Board of Education. Office of Education. Education Equity Section,Federal program account book,1990-,"Chronological, thereunder numerical by state-assigned program number","These records include requests for funds from school districts or other entities which may qualify\, a state encumbrance form (Division of Finance C-7) in which the Utah State Office of Education accepts the financial obligation for the approved program\, a copy of a bill from the recipient entity after the program or project is complete\, and a copy of the warrant issued to pay the bill. The Educational Equity Section is responsible for administering and implementing several federal education programs authorized under the Elementary and Secondary Education Act (P.L_89-10). Among them are Title IV programs prohibiting discrimination on the bases of (1) race\, (2) sex\, and (3) national origin. Also\, Title VII funds are available for bilingual education programs.",Retain for 5 year(s),Public, 12848,Board of Education. Office of Education. Teaching and Learning,Background check release forms and fingerprint cards,1991-,Chronological by the date returned from the Bureau of Criminal Identification,"The Certification Section is responsible for having background checks done on new applicants for certification\, according to 53A-6-103(4) (1988). This includes a criminal background check which is performed by the Utah Bureau of Criminal Identification (BCI) and is valid for six months. A release form is signed which authorizes the background check to be performed. This form consists merely of a statement authorizing the investigation and the signatures of the applicant\, a witness\, and a Certification officer. A set of fingerprints is also taken on a fingerprint card which is returned to the applicant upon completion of the background check. These materials are then sent to BCI. Upon return from BCI\, the release form will either have a stampindicating that no criminal record was found\, or (where a past criminal record is present) a rap sheet is returned\, and this material is turned over to the Professional Practices Section. The only records maintained by Certification would be the release form indicating that no criminal record was found.",Retain for 6 month(s),Public, 12849,Board of Education. Office of Education. Curriculum Section,Promoting Excellence and Efficiency in Public Schools Program grant files,1987-1991.,"Alphabetical by school district, thereunder chronological","These records are applications for competitive grants submitted by school districts annually to acquire funding for evaluation\, planning\, and other projects which support the goals of the State Board of Education. Information includes grant applications\, related correspondence\, budget records\, and mid and year-end reports\, and may also include formal project evaluation reports.",,Public, 12860,Sandy (Utah). Fire Department,Investigation case files,undated,Alphabetical,"These files contain all information collected on fire investigations. They may include various report forms\, interviews\, photographs\, newspaper clippings\, and other information as necessary to undertake investigation.",Retain for 25 year(s),Protected, 12869,Board of Education. Office of Education. Services for At-Risk Students,Special education grants to school districts,1984-,"Chronological by fiscal year, thereunder alphabetical by school district","These records concern grants of money received by Utah under the Individuals with Disabilities Education Act (P.L._99-457)\, which funds are administered by the Services for Students At-Risk section. The records include warrant requests\, indicating the name and number of the vendor\, a bill from the vendor\, description and cost of items purchased\, and accounting information such as the control number\, organization code\, account\, and the signature of the administrator who is to be charged; Awarded Funds Approval Forms showing an abstract of the expenditures\, the objective of the award\, funding source and type\, Utah State Office of Education distribution codes\, and approval by the associate superintendent\, director of Finance\,controller\, and superintendent for public instruction; and correspondence related to the grants.",Retain for 5 year(s),Public, 12879,Sandy (Utah). Sandy Police Department,NCIC stolen articles files,undated.,Chronological,"These files contain forms used to enter information on the NCIC system. The three separate forms used are stolen articles report\, stolen or missing guns report\, and wanted persons or missing juveniles report.",Retain for 1 year(s),Exempt, 12903,Board of Education. Office of Education. Services for At-Risk Students,Traumatic brain injury correspondence,1990-,Alphabetical by correspondent name,"Internal or external correspondence regarding general program information duplicated elsewhere\, which does not include policy decisions or directives\, how the office is organized\, how it functions\, its pattern of action\, procedures\, or achievements. Includes electronic mail that communicates the above.",Retain for 3 year(s),Public, 12947,Board of Education. Office of Education. Child Nutrition Section,Summer Food Service Program claim for reimbursement files,ca._1975-,"Chronological by fiscal year, thereunder numerical by contract number, thereunder chronological by month","The Child Nutrition Programs (CNP) section is responsible for immediate oversight of the participants in the Summer Food Service Program. This is a federal program under the responsibility of the United States Department of Agriculture (USDA). These records document the use of program funds by recipients and their claims for reimbursement by the USDA. These records contain recipient allotment memos showing the revenue received by the recipient for the current and immediately prior fiscal years\, the amount budgeted for the recipient\, and allotments for the current month including any late claims; a ledger of payments which indicates reimbursement rates for different types of meals provided\, number of those meals\,and annual totals for each of these categories; requests for reimbursement which generally indicate the name of the sponsoring organization\, number of sites\, enrollment or daily attendance\, meal categories and their corresponding reimbursement rates\, number of meals and reimbursement amount claimed\, and certification by the preparer of the form.",Retain for 3 year(s) after completion of publication or report,Public, 12867,Sandy (Utah). Sandy Police Department,DUI reports,undated,Alphabetical,"These reports are a three-part state form used for reporting persons arrested for Driving Under the Influence of Alcohol (DUI). The original is sent to the Driver's License Division of the Department of Public Safety (UCA 41-2-130(4)). The report is filed by case number and by arrestee's name\, and sometimes is part of the case file.",Retain for 2 year(s),Protected, 12882,Sandy (Utah). Sandy Police Department,NCIC missing juveniles files,undated.,Chronological,"These files contain forms used to enter information on the NCIC system. The three separate forms used are stolen articles report\, stolen or missing guns report\, and wanted persons or missing juveniles report.",Retain for 1 year(s) after final action,Exempt, 12960,Board of Education. Office of Education. Child Nutrition Section,Liquor tax ledgers,1985-,Chronological by month,"State law [UCA 53A-19-201 (1993)] requires that the Board of Education provide for the support of school lunch programs in Utah. The funds approved for this are to be distributed by formula determined by the number of school lunches served in the individual public schools. This responsibility is delegated to the Child Nutrition Programs Section. In 1988\, the legislature passed a 13% ad valorum tax on wine and distilled liquor to provide funds for the school lunch programs in the state (UCA 59-16-101). The ledgers in this series document the total revenues collected on a monthly basis and the amount distributed to each school for each month. DOCUMENT TYPE(S): Tax ledgers FUNCTION(S): Documents revenues collected and distributed from liquor tax to support school lunch program. SUBJECT(S): Amount of tax on wine and liquor collected. SERIES HISTORY: UCA 59-16-101 (1988) requires wine/liquor tax provide funds for school lunch programs. Funds distributed by Board of Education formula according to amount of lunches served in individual schools.",Retain for 3 year(s),Public, 12952,Board of Education. Office of Education. Child Nutrition Section,Family day care agreement and review files,ca._1968-,"Alphabetical by sponsoring organization name, thereunder chronological by fiscal year","For all U.S._Department of Agriculture (USDA) programs administered by Child Nutrition Programs Section (CNP)\, agreements between CNP and the actual providers of the services are kept on file. The USDA also requires that reviews or audits be performed on the providers or a sample of the providers on a periodic basis. These files contain the agreements\, reviews\, and correspondence between CNP and local providers. The agreement indicates the name of the sponsoring organization (SO) and the programs in which the organization is enrolled\, certification of eligibility to be an SO\, names of responsible authorities\, reimbursement rates\, and sites operated by the provider. Reviews indicate the programs in which the provider is enrolled\, sitesvisited and dates\, and compliance or noncompliance with civil rights laws. Checklists are used by reviewers to verify compliance. Also included are correspondence between CNP and the local provider\, demographic data on population served by local provider\, and copies of reimbursement claim forms.",Retain for 3 year(s) after completion of publication or report,Public, 12978,Board of Education. Office of Education. Applied Technology Education Section,Vocational and applied technology education plan,1970-2001.,Chronological.,"This plan\, produced on an irregular basis\, documents the intentions of the state vocational programs and what they would like to accomplish. It is sent to the federal government\, which reviews the plan. The Applied Technology Section then makes changes as necessary before federal monies are granted. The vocational programs must lead to ""academic and occupational skill competence for a technological society."" Included in the plan are its mission\, goals\, methodology\, performance standards and measures\, budget\, and local applications.",Permanent. Retain for 5 year(s),Public, 13020,Board of Education. Office of Education. Applied Technology Education Section,Civil rights audits,1983-1992.,Chronological.,"These are reports written and prepared as a result of a performance audit on state agencies by an outside agency. They contain summary documentation on agency programs\, operations and productivity.",,Public, 13049,Bountiful (Utah),Business license applications,undated,none,"These files contain information on all business licenses issued in the municipality. All businesses are required to be licensed before conducting business within municipal boundaries. They contain the application\, proof of payment\, and approval forms from regulatory departments (e.g.\, fire\, police\, health).",Retain for 3 year(s),Public,1 microfilm reel 13125,Eureka (Utah),Small claims court records,undated,none,,Retain permanently,,1 microfilm reel 13081,Emery County (Utah). County Auditor,Tax valuations,1981-,none,"These files contain various forms which report to the county auditor the official levies set by the county commission\, city councils\, school boards\, and special district directors. Includes the names of the government entity\, year\, purpose of levy\, legal authorization\, mills levied\, total levy\, certification by taxing unit (date and authorizing signature)\, and certification by county auditor. Attached to these forms are all necessary back up information.",Retain for 2 year(s),Public,10 microfilm reels 13116,Ogden-Weber Technical College (Utah),Student academic records,1970-,Alphabetical by student surname.,"Files containing official documentation listing student's courses\, grades\, credits earned\, and status achieved (e.g. student training files). Often referred to as a transcript.",Retain permanently,Exempt, 13135,Board of Education. Office of Education. Applied Technology Education Section,Vocational education (VEMIS) records,1975-2001.,None.,"This series is the data held within the Vocational education electronic system. The data are obtained through students as they enroll in high school or applied technology center vocational programs. Data are also submitted through administrators in order to document both the effectiveness of the programs per individual and overall. The information relates to grant expenditures within the programs\, accomplishments of the training per student\, and the placement of students in their post high school activities (such as jobs). Information includes student name\, social security number\, career goal\, school and district enrolled\, date training completed\, placement categories such as specific training received and competency attained\, whether a job related to training was received\, employer name\, job title\, job duties\, hourly wage\, and supervisor's name\, among other data elements stated below; and financial data about the reimbursement of federal funds (including budget\, salary\, and equipment costs). Summary reports run from these data include an Accountability report (series 13140)\, which contains statistical data about enrollment per vocational category and outcome measures summaries (with open-ended questions for program administrators to answer); Student follow-up summary reports (series 13164)\, which contain statistical data about student totals\, training\, and job placement; Individual student reports (series 13165)\, which contain personal data about students such as name\, birthdate\, telephone number\, grade\, sex\, race\, school and district\, vocational goal\, educational pattern\, if in a federally-funded program\, if academically disadvantaged\, if disabled\, if economically disadvantaged\, English proficiency\, if incarcerated or a youth in custody\, and workplace skills; and Student placement/follow-up reports (series 13166)\, which contain the personal data stated above and the job placement obtained upon completion of training.",Permanent. Retain for 7 year(s),Private, 13155,Duchesne County (Utah). County Assessor,Transportation reports,undated,none,,Retain permanently,,2 microfilm reels 13124,Eureka (Utah),School superintendent private store grocery accounts,1900.,none,,,,1 microfilm reel 13139,Beaver (Utah),Codified ordinances,1881-,"Chronological by year, thereunder numerical by chapter or title","As the governing body of Beaver City\, the Mayor and City Council enact their legislative power through the creation of ordinances. An ordinance may ""regulate\, require\, prohibit\, govern\, control or supervise any activity\, business\, conduct or condition [as] authorized"" by the Utah Code (UCA\, 2003\, 10-3-701-702). According to its minutes\, the City Council began discussing the codification of ordinances in March 1881. For an outside cost of $220.00 they would be revised\, rewritten\, arranged and proof-read before being published and distributed. Though the resulting edition did not survive\, the rest of the minutes themselves frequently include drafts of new or revised ordinances over the ensuing years. When codified\, each ordinance under a chapter (1982) or title and chapter (2000) has a section number\, a short title and the body which includes detailed instructions for the particular cause\, action and possible result if broken. Over the years\, ordinances have regulated the setup ofmunicipal government\, business licensing\, public health\, traffic\, utilities and zoning.",Retain permanently,Public,2 microfilm reels 13158,Price River Water Improvement District (Utah),General ledgers,undated,none,"These are statistical reports on the financial affairs of the entire municipality. ""Within 180 days after the close of each fiscal year the city recorder or other delegated person shall present to the governing body an annual financial report prepared in conformity with generally accepted accounting principles\, as prescribed in the Uniform Accounting Manual for Utah cities (UCA 10-6-150 (2009)). ""Copies of the annual financial report....shall be filed with the state auditor and shall be filed as a public document in the office of the city recorder"" (UCA 10-6-150 (2009)).",Permanent. Retain until administrative need ends,Public,1 microfilm reel 13154,Duchesne County (Utah). County Assessor,Financial records,undated,none,,Retain permanently,,27 microfilm reels 13223,Grand County (Utah). County Recorder,Powers of attorney index,undated,,"These alphabetical indexes are used to access information concerning the granting of powers of attorney located within the official records. Each page is ""divided into seven columns\, namely: 'date of filing\,' 'book\,' 'page\,' and 'entry number\,' 'from\,"" 'to\, 'revoked'"" (UCA 17-21-6(8) (1990)).",Retain permanently,Public, 13231,Grand County (Utah). County Recorder,Returned or undeliverable instruments,1990-,"Chronological, thereunder numerical by entry number","These original records are those which were returned to the recorder's office as undeliverable by the postal service\, or the office was unable to locate the owner. They are only maintained as evidence that the original was not received by owners.",Retain for 1 year(s),Public, 13227,Grand County (Utah). County Recorder,Subdivision maps,undated,,"These are maps for new subdivisions. Before a subdivision is officially created a subdivision map must be recorded with the county recorder (UCA 10-9-26; 57-5-3 (1990)). All subdivisions must be approved by the ""the legislative authority of the city or town in which such land may be situated\, or in the absence of such legislative authority by the legislative authority of the county in which the town is situated\,"" before the subdivision map is recorded by the county recorder (UCA 17-21-8 (1990)).",Retain permanently,Public, 13245,Department of Alcoholic Beverage Services. Licensing and Compliance Division,Warehouse activity report,1970-,Chronological by month,"These activity reports are used by the Department of Alcoholic Beverage Services to control the storage of alcoholic beverages purchased and stored by the department. The information is maintained by the agency for inventory purposes and shows activity on all stock codes in the warehouse. Information includes stock number\, bottle size\, brand name\, number of cases of each brand\, and total cost per brand. The records in this records series do not\, to the best of our knowledge\, include personal identifiable information.",Retain for 5 year(s),Public, 13271,South Utah Valley Solid Waste District (Utah),Budget reports,undated,Chronological,These are routine budget reports prepared monthly or quarterly. They document the status of city appropriation accounts and apportionment and are only used for reference purposes. The reports are prepared for the council and mayor.,Retain for 4 year(s),Public, 13279,"Southwest Behavioral Health Center (St. George, Utah)",Activity summary sheets,1990-,"Chronological, thereunder alphabetical by employee surname","This three-part time sheet documents the specific activities of Center's staff. They are used to charge staff time to specific programs. The first sheet is the billing copy\, the second is used for payroll\, and the third is the staff copy. The sheets include date\, staff name and code\, location code\, activity\, program code\, time\, patient name and identification number\, and total hours.",Retain for 3 year(s),Public, 13222,Grand County (Utah). County Recorder,Mortgage records and indexes,undated,,"These are legal instruments recorded by the county recorder concerning all ""mortgages\, deeds of trust\, liens\, and all other instruments in the nature of an encumbrance upon real estate"" (UCA 17-21-6(4\,5) (1990). There are two alphabetical indexes concerning mortgagors and mortgagees. In some counties mortgage records are compiled separately\, while in other counties they are part of the ""Official records.""",Retain permanently,Public, 13243,Taylor-West Weber Water Improvement District (Utah),Annual financial report,undated,Chronological,"These are statistical reports on the financial affairs of the entire municipality or a specific department. These reports usually include a statement on the value of all municipally owned property\, and an accounting of all income and expenditures in relationship to the final budget.",Retain permanently,Public, 13251,Taylor-West Weber Water Improvement District (Utah),Telephone bills,undated,Chronological,These are the actual bills for telephone service and long distance toll charges.,Retain for 3 year(s),Public, 13259,South Utah Valley Solid Waste District (Utah),Income tax files,undated,Chronological,"These files contain forms for individual employee's exemptions and withholding taxes. Includes withholding tax exemption certificates\, such as IRS form W-4 and similar tax exemption forms.",Retain for 3 year(s),Private, 13261,South Utah Valley Solid Waste District (Utah),Deductions and other earnings register,undated,Chronological,"These registers record\, by department code\, amounts deducted from employees' payroll checks. They are used for reference of retirement and other miscellaneous deductions.",Retain for 3 year(s),Private, 13270,South Utah Valley Solid Waste District (Utah),Budget message,undated,Chronological,"This message accompanies the tentative budget and is submitted by the budget officer to the governing body and explains the budget\, contains an outline of the proposed financial policies of the municipality for the budget year\, and describes the important features of the budgetary plan (UCA 10-6-111 (2010)).",Retain for 2 year(s),Public, 13278,South Utah Valley Solid Waste District (Utah),Contracts and agreements files,undated,Alphabetical,"These files contain official agreements enforceable by law\, to acquire or incur services\, products. File may also include ordinances\, bonds\, job specification books\, and related correspondence.",Retain permanently,Public, 13276,South Utah Valley Solid Waste District (Utah),Insurance policy files,undated,Alphabetical,These are insurance policy contracts between the municipality and private insurers.,Retain for 15 year(s) after final action,Private, 13214,Grand County (Utah). County Recorder,Condominium filings and indexes,undated,,"The county recorder is required to maintain an index ""whereby the record of each condominium project contains a reference to the declaration\, each conveyance of\, lien against\, and all other instruments referring to a unit affected by such declaration\, and the record of each conveyance of\, lien against\, and all other instruments referring to a unit shall contain a reference to the declaration of the property of which the unit is a part"" (UCA_ 57-8-12(2)_(1993).",Retain permanently,Public, 13191,Grand County (Utah). County Recorder,Abstract records,undated,,"These records contain the history of property ownership by providing ""a true chain of title to each tract or parcel and the encumbrances thereon as shown by the records of the office"" by geographical location (UCA 17-21-6(6) (1990)). They contain the date and character of the instrument\, book and page\, entry number\, and legal description.",Retain permanently,Public,1 microfilm reel 13216,Grand County (Utah). County Recorder,Federal tax lien notices and certificates of discharge,undated,,"These are notices of liens against persons for delinquent income tax under the Internal Revenue Code and filed with the county recorder ""of the county within which any property subject to such lien is situated"" (UCA 38-6-1 (1990)). ""The certificate of discharge of any tax lien issued by the collector of internal revenue\, or other proper officer\, is filed in the office of the county recorder where the notice of lien is filed"" (UCA 38-6-3_(1990)). The index contains name and residence of taxpayer named in the notice\, collector's serial number\, date and hour of filing\, the amount of lien with interest\, penalties\, and costs\, and date of release of lien (UCA 38-6-2 (1990)). The county recorder is also required to index the certificate of discharge (UCA 38-6-3 (1991)).",Retain for 18 month(s) after resolution of issue or until final action,Public, 13225,Grand County (Utah). County Recorder,Redemption certificates,undated,,"These certificates are issued by the county treasurer for money received in payment of delinquent real property taxes and have been recorded by the county recorder. They include serial number of property\, name of owner\, address\, legal description of property\, number of acres\, valuation\, amount of original taxes\, years for which delinquent\, total of tax due\, including penalty and interest.",Retain permanently,Public, 13192,Grand County (Utah). County Recorder,Annexation maps,undated,,"These are maps of incorporated areas annexed by municipalities. Upon the annexation of the territory a requirement is to immediately file ""a transparent\, reproducible plat or map"" in the office of the county recorder\, ""together with a certified copy of the resolution or ordinance declaring the annexation"" (UCA_ 10-2-415(4a)_(1990)).",Retain permanently,Public, 13217,Grand County (Utah). County Recorder,General filing index,undated,,"This is an index to ""all executions and writs of attachments and any other instruments not required by law to be spread upon the record\,"" (UCA 17-21-6(11) (1990)). The index contains separate columns which include the names of plaintiffs in the execution\, the defendants in the execution\, purchaser at the sale and date of sale\, and filing number of document.",Retain permanently,Public, 13226,Grand County (Utah). County Recorder,Subdivision index,undated,,"This is an index to subdivisions within the county (UCA 17-21-6(7) (1990)). It includes the name of the subdivision\, location\, and map file number.",Retain permanently,Public, 13234,Sandy (Utah). Public Works Department,Engineer drawings,1978-,none,"These are drawings and blueprints of engineering ""as-built"" projects. They are used by the public and city personnel to establish existing information for all city locations. They include drawings of street construction\, sidewalks\, storm drains\, waterlines\, reservoirs\, public facilities\, and other city building projects\, providing date\, legend\, city title\, scale and actual drawings.",Retain permanently,Public,1 microfilm reel 13193,Grand County (Utah). County Recorder,Chattel mortgages,1880-,Numerical by book and page,"These are loans which used personal property as collateral filed with the county recorder. They include the date due\, lenders name and address\, mortgagor's name and address\, date of mortgage\, amount of loan\, installment payments\, date of installments\, contractual agreement\, list of personal property held as collateral. Chattel mortgages are obsolete. In 1965\, they were supplanted by the Uniform Commercial Code and in 1983 all mention of chattel mortgages was removed from the statutes of the county recorder. OBSOLETE RECORD",Retain permanently,Public, 13220,Grand County (Utah). County Recorder,Mining records and indexes,undated,,"These are legal instruments recorded by the county recorder concerning mining. They include the following: Notices of locations\, Mining deed records\, Mining claims records\, Proof of labor records\, Mining mortgages\, Mining abstract records\, Mining transfers and relocations. In some counties mining records are compiled separately\, while in others they are part of the ""Official records.""",Retain permanently,Public, 13250,Taylor-West Weber Water Improvement District (Utah),State treasurer's accounting statements,undated,Chronological,"These are quarterly reports of monies deposited with and invested by the State Treasurer under the State Money Management Act (UCA 51-7) (2010)). These statements are required by law (UCA 51-7-9 (1984)). They include a deposit form\, an account statement and an investment credit notice.",Retain for 1 year(s),Public, 13275,South Utah Valley Solid Waste District (Utah),Vendor list,undated,Alphabetical,"This is a list of vendors providing goods and services to the municipality. It usually includes names of vendors\, addresses\, telephone numbers\, and descriptions of goods or services provided.",Retain until superseded,Public, 13284,Salt Lake County (Utah). Public Works Department. Planning Division,Subdivision files,1970-,none,These case files document the developmental history of subdivision plans submitted to the Planning Commission for compliance review with applicable development ordinances and standards. This includes those that are considered lot/splits (subdivisions smaller than five lots).,Retain permanently,Public, 13263,South Utah Valley Solid Waste District (Utah),Employment applications,undated,Alphabetical,"These are application forms completed by persons seeking municipal employment who were not hired. They include the name\, address\, and telephone number of the applicant\, employment history\, education\, and a list of references.",Retain for 2 year(s),Private, 13272,South Utah Valley Solid Waste District (Utah),Tentative budget,undated,Chronological,"These files contain tentative budget requests. ""On or before the first regularly scheduled meeting of the governing body in May of each year\, the budget officer shall prepare for the ensuing year\, on forms provided by the state auditor\, and file with the governing body\, a tentative budget for each fund for which a budget is required"" (UCA 10-6-111(1) (2010)).",Retain for 5 year(s),Public, 13255,South Utah Valley Solid Waste District (Utah),Audit reports,undated,Chronological,These are reports prepared by external auditors examining and verifying the municipality's financial activities for the year. These reports include statements of receipts and disbursements for each department (UCA 10-6-151).,Retain permanently,Public, 13274,South Utah Valley Solid Waste District (Utah),Solicited and unsolicited bids and proposal files,undated,Alphabetical,These files contain the formal proposals submitted in response to the bidding process to provide products or services to a municipal agency by a private vendor which was awarded the municipal contract.,Retain for 6 year(s),Protected, 13283,Salt Lake County (Utah). Building Inspection,Drawings,undated,numerical,Includes (acc. 3841) public safety and jail buildings.,Retain permanently,, 13293,Alta Canyon Recreation District (Utah),Policy and program development records,undated,Chronological,"These are the constitution and bylaws of municipal governing/advisory boards. They establish the organization and operational procedures for the board. They usually include date of adoption and amendments\, description and purpose of board\, membership\, description and responsibilities of board's positions\, meeting frequency\, voting procedures\, explanation of what constitutes a quorum\, and the establishment of procedural rules (e.g.\, Robert's Rules of Order\, etc.).",Retain permanently,Public, 13285,Salt Lake County (Utah). Public Works Department,Flood control project records,1972-1982.,numerical by first coordinate of address,"These files contain detailed flood control requirements for each property\, including applications\, building sign-offs\, calculations for run off determination\, and plot plans. These files are created when property owners propose a change to their property which also involves a change in the drainage system.",,, 13328,Alta Canyon Recreation District (Utah),Bond redemption registers,undated,Chronological,These are registers used to record the redemption of coupons for municipal bonds.,Retain for 3 year(s) after resolution of issue,Public, 13332,Alta Canyon Recreation District (Utah),Fidelity bonds,undated,Chronological,"This is the municipal treasurer's bond to protect the municipality and to guarantee fidelity of the treasurer. The bond usually covers four years and ""may be set by resolution or ordinance in any amount\, not less than that established by the state money management council"" (UCA 10-3-821 (1977)).",Retain for 3 year(s) after resolution of issue,Public, 13348,Alta Canyon Recreation District (Utah),Audit reports,undated,Chronological,These are reports prepared by external auditors examining and verifying the municipality's financial activities for the year. These reports include statements of receipts and disbursements for each department (UCA 10-6-151).,Retain permanently,, 13357,Alta Canyon Recreation District (Utah),Sales and use tax return forms,1994-,Chronological,"These forms are required by the State Tax Commission to report quarterly sales tax and to remit the amounts collected and due to the state (e.g.\, municipal recreational facilities).",Retain for 4 year(s),Public, 13350,Alta Canyon Recreation District (Utah),Check copy files,undated,Chronological,These are facsimile or photocopies of checks issued and are maintained solely as a quick reference source. If documentation is attached see Accounts payable.,Retain for 1 year(s),Public, 13383,Alta Canyon Recreation District (Utah),Vehicle maintenance records,undated,Chronological,"These are daily maintenance records on all municipal vehicles. They are used to provide a maintenance history and include work order number\, dates\, maintenance performed\, mileage of vehicle\, problem type\, driver's name\, and action taken.",Retain for 3 year(s) after disposition of asset,Public, 13329,Alta Canyon Recreation District (Utah),"Bonds, notes and coupons paid",undated,Chronological,These are the actual bonds and coupons redeemed throughout the lifetime of the bond.,Retain for 3 year(s) after final action,Public, 13386,Alta Canyon Recreation District (Utah),Deductions and other earnings register,undated,,"These registers record\, by department code\, amounts deducted from employees' payroll checks. They are used for reference of retirement and other miscellaneous deductions.",Retain for 3 year(s),Private, 13339,Alta Canyon Recreation District (Utah),Budget reports,undated,Chronological,These are routine budget reports prepared monthly or quarterly. They document the status of city appropriation accounts and apportionment and are only used for reference purposes. The reports are prepared for the council and mayor.,Retain for 4 year(s),Public, 13347,Alta Canyon Recreation District (Utah),Annual financial reports,undated,Chronological,"These are statistical reports on the financial affairs of the entire municipality or a specific department. These reports usually include a statement on the value of all municipally owned property\, and an accounting of all income and expenditures in relationship to the final budget.",Retain permanently,Public, 13364,Alta Canyon Recreation District (Utah),Daily vehicle usage report,undated,Chronological,"This is a report of all vehicle usage. It is used for both maintenance and planning purposes. Includes date\, list of repairs needed and action taken\, miles traveled\, problems\, and driver's name.",Retain for 3 year(s),Public, 13396,Alta Canyon Recreation District (Utah),Workers' compensation files,undated,,"All records about on-the-job injuries or job related disabilities\, regardless of whether claims for compensation were made. See UCA 34A-2 for Workers Compensation Act",Retain for 75 year(s),Controlled, 13365,Alta Canyon Recreation District (Utah),Daily work logs,undated,Chronological,"This daily log is maintained by each work crew to verify work completed. This log includes date\, work order number\, location\, job requirements\, date completed\, equipment used\, and initials or crew chief's signature.",Retain for 2 year(s),Public, 13381,Alta Canyon Recreation District (Utah),Fuel records,1993-,Chronological,"These are logs\, reports\, or similar records documenting mileage and gasoline\, oil\, and diesel fuel used by the municipal vehicles.",Retain for 2 year(s),Public, 13389,Alta Canyon Recreation District (Utah),Income tax files,1994-,,"These files contain forms for individual employee's exemptions and withholding taxes. Includes withholding tax exemption certificates\, such as IRS form W-4 and similar tax exemption forms.",Retain for 3 year(s) after separation,Private, 13397,Alta Canyon Recreation District (Utah),Employment applications,undated,,"These are application forms completed by persons seeking municipal employment who were not hired. They include the name\, address\, and telephone number of the applicant\, employment history\, education\, and a list of references.",Retain for 2 year(s),Private, 13384,Alta Canyon Recreation District (Utah),Vehicle registration certificates,undated,Chronological,These motor vehicle registration forms document municipal ownership of vehicle.,Retain until final action,Public, 13400,Alta Canyon Recreation District (Utah),Equal employment opportunity records,undated,,"These files document official discrimination complaints received and resolved by the municipality. The files contain complaints\, related correspondence\, reports\, exhibits\, withdrawal notices\, copies of decisions\, records of hearings and meetings\, and other records as described in 29 CFR 1613.222 (1992).",Retain for 4 year(s) after resolution of issue,Public, 13408,Alta Canyon Recreation District (Utah),Bids and proposal files,undated,,These files contain the formal proposals submitted in response to the bidding process to provide products or services to a municipal agency by a private vendor which was awarded the municipal contract.,Retain for 6 year(s),Public, 13416,Alta Canyon Recreation District (Utah),"Building plans, public buildings",undated,,"These are the blueprints and specifications submitted by building contractors or government agencies applying for a building permit for the construction of government buildings. The specifications are compiled by the architect for use by the contractor to complete detail work providing type\, grade\, brand of materials to be used\, and general conditions which govern the methods to be employed. They also identify the temporary facilities\, job cleanup\, security\, time limits\, deadlines\, and responsibilities of the architect\, contractor\, and government agency. They are used for determining code compliance and the enforcement of building codes. The plans are usually arranged by permit number or address.",Retain permanently,Public, 13403,Alta Canyon Recreation District (Utah),Personal injury files,undated.,,"These files contain forms\, correspondence and related medical and investigatory records relating to on-the-job injuries\, whether or not a claim for compensation was made. They exclude copies filed in the Personnel files and those submitted to the Utah Industrial Commission.",Retain for 5 year(s),Private, 13411,Alta Canyon Recreation District (Utah),Liability risk management case files,undated,,"These case files document the reporting\, investigation\, and settlement of liability claims filed against the municipality.",Retain for 20 year(s),Protected, 13419,Alta Canyon Recreation District (Utah),Park development and construction files,undated,,"These project files document the actual construction for park development\, park renovation\, and other recreational facility improvements. They are used for reference while projects are in progress and after completion. They include final drawings of all park/recreational facility development projects along with specifications\, as-built construction drawings\, and related correspondence. They may also include property acquisition records including original deeds.",Retain permanently,Public, 13421,Alta Canyon Recreation District (Utah),Playground equipment records,undated,,"These records document recreational equipment (i.e. softball\, volleyball) and tools loaned in connection with reserved park areas and other recreational facilities. They are used to maintain a record of location of equipment. They include name of group; name\, address\, telephone number of person picking up equipment; date of issue; reservation date; date of return; location reserved; quantity and equipment picked up.",Retain for 1 year(s),Public, 13508,Alta Canyon Recreation District (Utah),Validated registration forms,undated,Chronological,"These forms are used to register for municipal recreational programs. They include registrant's name\, address\, and telephone number; program name and date(s); parent's/guardian's name if registrant is a minor; and a signed liability waiver statement.",Retain for 2 year(s),Protected, 13503,Provo (Utah). Police Department,Personnel records,1967-,Alphabetical by surname,"This is a report of daily activity per work shift per officer. It is used to compile annual reports and for planning and budgeting purposes. It usually includes date\, case number\, case type\, but may also show officer's name\, shift\, vehicle number\, total hours on and off duty\, administrative time\, and investigative time.",Retain for 2 year(s),Public, 13511,Alta Canyon Recreation District (Utah),Membership applications,undated,Alphabetical,"These forms are used to register for municipal recreational programs. They include registrant's name\, address\, and telephone number; program name and date(s); parent's/guardian's name if registrant is a minor; and a signed liability waiver statement.",Retain for 2 year(s),Private, 13497,Orem (Utah). Development Services,Building plans and specifications,undated,alphabetical,"These are drawings and blueprints of engineering ""as-built"" projects. They are used by the public and city personnel to establish existing information for all city locations. They include drawings of street construction\, sidewalks\, storm drains\, waterlines\, reservoirs\, public facilities\, and other city building projects\, providing date\, legend\, city title\, scale and actual drawings.",Retain permanently,Public,1 microfilm reel 13509,Alta Canyon Recreation District (Utah),Activity waivers,undated,Alphabetical there under by name of activity,"This form is completed by individuals participating in municipal recreational activities. It is used to verify that participants have released all rights and claims for possible injuries in municipal recreational activities. They include individual's name\, team name\, sport\, date\, medical insurance company\, and signature.",Retain for 2 year(s),Protected, 12958,Board of Education. Office of Education. Child Nutrition Section,Child and Adult Care Food Program audit reports,1968-,"Chronological by fiscal year, thereunder numerical by agreement number","As part of its duty to oversee the U.S._Department of Agriculture (USDA) programs for which it is responsible\, Child Nutrition Programs must provide for periodic audits of local providers which receive funds under the USDA programs. These reports are prepared by independent auditing firms and include a summary of the findings\, including identification of any noncompliance on the part of the provider. If noncompliance is found\, correspondence concerning this noncompliance will be included\, as will decisions of any appeal.",Permanent. Retain for 3 year(s) after completion of publication or report,Public, 12976,Board of Education. Office of Education. Applied Technology Education Section,Financial status report,1970-2001.,Chronological.,"Annual reports on grants received by State agencies from the Federal Government\, which may contain applications\, notice of award\, program reports\, and correspondence.",Permanent. Retain for 5 year(s),Public, 12974,Board of Education. Office of Education. Child Nutrition Section,School district and residential care facilities warehouse release forms,1975-,Alphabetical by name of recipient entity,"These records track the location of food commodities from warehouse to recipient and the financial transaction of the purchase. Included are the Child Nutrition Program (CNP) Warehouse Releases which indicate the name of the recipient\, lane number\, requested shipping date\, quantities received and shipped\, commodity code\, and description of commodities; bills of lading; reports of transfer of commodities from one recipient to another indicating the names and approval of the transferring and receiving agencies along with CNP approval; correspondence between CNP and recipients or warehouses; invoices or adjusted invoices indicating the dates of shipment\, recipient agency\, shipping date\, units delivered\, and freight charges assessed; and copies of checks to CNP from recipients for freight charges.",Retain for 3 year(s),Public, 13005,Board of Education. Office of Education. Applied Technology Education Section,Sex Equity Programs monitoring and evaluation reports,1985-2001.,"Alphabetical by Turning Point center or Sex Equity district, thereunder chronological.","These evaluation reports and question checklists are produced by the Sex Equity specialist when formal or informal visits are made to Turning Point Program centers. They document whether programs are operating according to objectives and whether the center needs technical assistance or not. The information includes questions such as ""program is operating according to proposal as funded"" and ""curriculum is consistent with approved program description."" Also included is the grant amount\, starting and ending dates\, and comments from the specialist.",Retain for 3 year(s),Public, 13082,Emery County (Utah). County Treasurer,Tax notices,1981-,"Chronological, thereunder by taxpayer's name","This file contains ""duplicates"" tax notices which are sent to taxpayers. They are used for reference purposes. Each notice includes ""the kind and value of property assessed to the taxpayer; the street address of the property\, where applicable; and the amount of tax levied"" (UCA 59-2-1317(2a) (1995)). The notice shall also ""set out the aggregate amount of taxes to be paid for the state\, county\, city\, town\, school\, and other purposes"" (UCA_59-2-1317(2)_(1994)). In 2003\, the office discontinued maintaining a duplicate paper copy of all tax notices and only maintains the tax notice on-line until it is superseded. The notices are backed up daily.",Retain until superseded,Public, 13118,Eureka (Utah),Justice Court criminal dockets,1898-1942.,Generally chronological by date of complaint filing.,"These justice dockets document misdemeanor criminal cases and heard by the justice of the peace. The dockets are books of pre-printed forms that provide space to records such information about each case as the name of the justice hearing the case\, names of the plaintiff and defendant\, a description of the complaint\, date heard\, a summary of the case\, along with the decision and any penalty imposed\, and the signature of the justice of peace.",,Public,9 microfilm reels 13106,Nephi (Utah),Ordinances,undated,none,"These books contain the legislative action of city council to regulate\, require\, prohibit\, govern\, control\, or supervise any activity\, business\, conduct\, or condition authorized by UCA 10-3-701 to 715 (1997). An ordinance includes a number\, a title\, preamble\, an ordaining clause\, the body or subject of ordinance\, when applicable\, penalty of violation\, effective date\, signature of mayor or acting mayor\, and municipal seal.",Retain permanently,Public,1 microfilm reel 13218,Grand County (Utah). County Recorder,Grantor and grantee indexes,undated,,"These are alphabetical indexes where ""all deeds and final judgments or decrees partitioning or affecting title as to possession of real property."" The grantors' index contains the ""number of the instrument\, name of each grantor in alphabetical order\, name of the grantee\, date of instrument\, time of filing\, kind of instrument\, consideration\, the book and page and entry number in which it is recorded\, and a brief description of the premises"" (UCA 17-21-6(2)_(1990). The grantee's index contains the same information\, but is alphabetical by each grantee (UCA_17-21-6(3)_(1990).",Retain permanently,Public, 13230,Grand County (Utah). County Recorder,Uniform commercial code filings,undated,,"These are financial statements\, continuation statements\, statements of assignment\, and releases filed with the county recorder ""in each county in which any mortgage on the real estate would be recorded"" when ""collateral is timber to be cut or minerals or the like (including oil and gas)\, or when financing statement is filed as a fixture filing and the collateral is goods which are to become fixtures"" (UCA 70A-9-40(a) (1990)).",Retain permanently,Public, 13258,South Utah Valley Solid Waste District (Utah),Individual authorized allotments files,undated,Alphabetical,"These are records of employee authorizations for payroll deductions for allotments (i.e.\, U.S. Savings Bonds).",Retain for 3 year(s),Private, 13268,South Utah Valley Solid Waste District (Utah),Notary bonds,undated,Chronological,"These are $5\,000.00 bonds that are required to be filed with and approved by the State Division of Corporations and Commercial Code for a term of four years (UCA 46-1-4 (2003)).",Retain for 3 year(s) after final action,Public, 13281,"Southwest Behavioral Health Center (St. George, Utah)",Client fee adjustment surname,1990-,Alphabetical by client surname,"These records are used to make adjustment to the computerized client billings (Series 11227). They include client's name\, household number\, adjustment date and amount\, adjustment code\, reason for the adjustment and terminal operator's initials.",Retain for 1 year(s),Private, 13322,Alta Canyon Recreation District (Utah),News releases,undated,Chronological,These files contain a copy of each prepared statement or announcement issued for distribution to the news media. A press release may be a textual record or non-textual record such as a film or video sound recording.,Retain permanently,Public, 13331,Alta Canyon Recreation District (Utah),Employee bonds,undated,Chronological,"These are bonds with good and sufficient sureties\, payable to the municipality for the ""elected officers of each municipality and the treasurer in cities of the first and second class before taking the oath of office"" to guarantee ""faithful performance of the duties of the respective officers."" Bonds are placed at such amounts as may be determined by the governing body (UCA 10-3-819 (1987)).",Retain for 4 year(s) after resolution of issue,Public, 13330,Alta Canyon Recreation District (Utah),Certification of bond redemption and destruction,undated,Chronological,These are certificates sent to the municipality by the paying agent which track pay and destruction of bond coupons.,Retain for 3 year(s),Public, 13338,Alta Canyon Recreation District (Utah),Budget message,undated,Chronological,"This message accompanies the tentative budget and is submitted by the budget officer to the governing body and explains the budget\, contains an outline of the proposed financial policies of the municipality for the budget year\, and describes the important features of the budgetary plan (UCA 10-6-111 (2010)).",Retain for 2 year(s) after completion of publication or report,Public, 13294,Alta Canyon Recreation District (Utah),Correspondence and program records,undated,Chronological,"These files include correspondence\, reports\, technical papers studies\, reference materials and other records related or received in the general administration of a program or in the management of departments or offices.",Retain permanently,Public, 13327,Alta Canyon Recreation District (Utah),Bond implementation files,undated,Chronological,"These files document the implementation of significant municipal bonds (i.e.\, revenue or special bonds)\, but not general obligation bonds. These files include authorizations supporting financial data\, contracts or sales agreements\, destruction certificates\, and sample copies of bonds sold as evidence of municipal indebtedness.",Retain permanently,Public, 13335,Alta Canyon Recreation District (Utah),Budget preparation files,undated,Chronological,These are apportionment and reapportionment schedules which propose quarterly obligations under each authorized appropriation.,Retain for 5 year(s),Public, 13363,Alta Canyon Recreation District (Utah),Buildings and grounds maintenance log,undated,Chronological,This log records all repairs made to municipal buildings and grounds. It is used to verify that repairs were made.,Retain for 3 year(s),Public, 13385,Alta Canyon Recreation District (Utah),Administrative payroll report,undated,Chronological,These are reports and statistics with supporting and related records which document payroll operations. They include reports and data used for workload and personnel management purposes.,Retain for 3 year(s),Public, 13393,Alta Canyon Recreation District (Utah),Retirement records,undated,,These are reports and register control documents relating to an employee's retirement.,Retain for 3 year(s),Private, 13402,Alta Canyon Recreation District (Utah),Job opening files,undated,,These files contain a listing of all current municipal job openings with job descriptions.,Retain for 2 year(s),Public, 13410,Alta Canyon Recreation District (Utah),Insurance policy files,undated,,These are insurance policy contracts between the municipality and private insurers.,Retain for 15 year(s) after expiration of contractual agreement,Public, 13405,Alta Canyon Recreation District (Utah),Position description and performance standards files,undated,,"These files describe established positions including information on title\, grade\, duties\, and agency responsibilities.",Retain for 2 year(s) after superseded,Public, 13418,Alta Canyon Recreation District (Utah),Contracts and agreements,undated,,"These files contain official agreements enforceable by law\, to acquire or incur services\, products. File may also include ordinances\, bonds\, job specification books\, and related correspondence.",Retain permanently,Public, 13425,Alta Canyon Recreation District (Utah),Proof of publication (legal notices),undated,,"These files contain evidence of the publication of a document or public notification appearing in a local newspaper\, usually for hearings\, sale of bonds\, budget\, and council meetings",Retain for 6 year(s),Public, 13463,Springville (Utah),Scrapbooks,1974-,Chronological,"These are a chronological record of the municipality or individual municipal departments which include photographs\, newspaper clippings and other items pertaining to the activities\, actions and reactions of citizens.",Retain permanently,Public,3 microfilm reels 13510,Alta Canyon Recreation District (Utah),Accident reports,undated.,Chronological,"These files contain forms\, correspondence and related medical and investigatory records relating to on-the-job injuries\, whether or not a claim for compensation was made. They exclude copies filed in the Personnel files and those submitted to the Utah Industrial Commission.",Retain for 5 year(s),Private, 13619,Dixie Deer Special Service District (Utah),Budget message,undated,Chronological,"This message accompanies the tentative budget and is submitted by the budget officer to the governing body and explains the budget\, contains an outline of the proposed financial policies of the municipality for the budget year\, and describes the important features of the budgetary plan (UCA 10-6-111 (2010)).",Retain for 2 year(s) after completion of publication or report,Public, 13300,Ogden (Utah). Ogden Police Department,Arrest and jail record books,1902-1941.,Chronological by date.,"The record of arrests includes such information as: name of offender\, name of arresting officer\, time and place of arrest\, charge and physical description of offender. Mug shots are included for a majority of the offenders.",,Public,4.20 cubic feet 13333,Alta Canyon Recreation District (Utah),General obligation bonds,undated,Chronological,"These bonds constitute general obligations of the municipality\, for the prompt and punctual payment of principal or interest on which the full faith and credit of the municipality are pledged. These issued bonds are not payable solely from revenues other than those derived from ad valorem taxes. The revenue derived from the sale of bonds shall be applied only to the purpose specified in the order of the municipal legislative body (UCA 11-14-310 (2006)).",Retain for 1 year(s) after resolution of issue,Public, 13325,Alta Canyon Recreation District (Utah),Schedules of daily activities,undated,Chronological,"These are calendars\, appointment books\, schedules\, logs\, diaries\, and other records documenting meetings\, appointments\, telephone calls\, trips\, visits\, and other activities of municipal employees. These are records containing substantive information relating to the official activities of career employees\, the substance of which has not been incorporated into memoranda\, reports\, correspondence\, or other records included in the official files.",Retain for 2 year(s),Public, 13342,Alta Canyon Recreation District (Utah),Disposition records,undated,Chronological,"These are either forms or records completed by municipal agencies when municipal property is disposed of either by public auction\, competitive bidding\, or destruction. Includes date\, department name\, description of item\, value\, disposition method\, and reason\, condition\, and approval signature.",Retain for 3 year(s) after disposition of asset,Public, 13368,Governor (1993-2003 : Leavitt),Administrative constituent correspondence,1993-2003.,"Alphabetical by subject, thereunder chronological by year.","This series contains correspondence directed to the Governor's office from constituents and assorted special interests. The correspondence in this series does not contain vital government information. The information present includes incoming constituent letters\, phone call responses\, in-person responses\, letters of appreciation\, congratulations\, charity funds\, parking assignments\, acknowledgments\, transmittal of inquiries\, requests that were referred elsewhere for replies\, miscellaneous memoranda\, office organization\, staffing\, and internal communications. Correspondences in this series are differentiated from other correspondence in the Governor's office by the fact that they do not include an attached\, signed copy of the Governor's response. If a referral was made by the Governor's office to another state agency\, a copy of that agency's response is often attached.Business-related correspondence which provide unique information about agency functions\, policies\, procedures\, or programs. These records document material discussions and decisions made regarding all agency interests\, and may originate on paper\, electronic mail\, or other media. This correspondence is filed separately from program case files\, and project files.",,Public,2.35 cubic feet 5 microfilm reels 13336,Alta Canyon Recreation District (Utah),Budget estimates and justification files,undated,Chronological,"These are copies of budget estimates and justifications prepared or consolidated in formally organized budget proposals. Included are appropriation sheets\, narrative statements\, and related schedules and data.",Retain for 5 year(s),Public, 13344,Alta Canyon Recreation District (Utah),Fixed asset files,undated,Chronological,"These are listings of all municipal property (buildings and real estate)\, vehicles\, equipment\, and furniture. Includes description\, cost\, date purchased\, location\, name of vendor\, and depreciation.",Retain for 10 year(s),Public, 13388,Alta Canyon Recreation District (Utah),Garnishment of wages,undated,,These are records of garnishments or levies for debts owed by employees which are attached to employees' earnings.,Retain for 3 year(s) after resolution of issue,Private, 13412,Alta Canyon Recreation District (Utah),Loss control safety inspection reports,undated,,"Each year a municipal agency may undertake self-inspection to identify potential hazards within their buildings or on their grounds. If the agency completes this report\, they can get a 15 percent discount on their premium after a follow-up survey has been conducted. This record might also be used as evidence in defense of a claim.",Retain for 12 year(s),Public, 13369,Governor (1993-2003 : Leavitt),Executive constituent correspondence,1993-2003.,Chronological by date.,"Records not duplicated elsewhere that document how the office is organized and how it functions\, its pattern of action\, its policies\, procedures and achievements. These are letters sent to the Governor's office from outside sources. The correspondence is responded to when needed. The Governor's office will sometimes refer letters to other agencies to respond\, however the original response remains in the Governor's office.Business-related correspondence which provide unique information about agency functions\, policies\, procedures\, or programs. These records document material discussions and decisions made regarding all agency interests\, and may originate on paper\, electronic mail\, or other media. This correspondence is filed separately from program case files\, and project files.",,Public,49.00 cubic feet 147 microfilm reels 13406,Alta Canyon Recreation District (Utah),Training records,undated,,"These are records of teaching aids which include manuals\, syllabi\, textbooks\, and other training aids developed by the agency.",Retain permanently,Public, 13372,Governor (1985-1993 : Bangerter),First lady's speeches,1985-1992.,Alphabetical by the name of event at which the speech was given or by name of the group to whom she spoke.,"Written text of speeches\, and related correspondence and activity programs\,from Colleen Bangerter\, wife of Governor Norman H._Bangerter\, while serving as an advocate for his administration. She spoke at schools\, clubs\, and civic groups\, dedications\, conferences\, and luncheons. Common topics include: fight on drug abuse\, strong families and volunteerism.",,Public,0.35 cubic foot 1 microfilm reel 13423,Alta Canyon Recreation District (Utah),Reservation files,undated,,"These files contain the actual request forms submitted by the general public. They are used as a record to schedule park facilities and/or sports facilities (e.g.\, baseball\, softball\, football\, soccer). The files include date of request\, name of group\, number of people\, name\, address\, and telephone number of requesting person\, area and park requested\, time\, date\, and amount paid.",Retain for 1 year(s),Public, 13422,Alta Canyon Recreation District (Utah),Recreation program files,undated,,"These program files document specific municipally sponsored recreation programs. They are used for reference in developing future programs. They include flyers of specific programs\, reservation records\, copies of receipts for fees paid. They also include an accounting of participants and receipt numbers.",Retain for 3 year(s),Public, 13432,Department of Health and Human Services. Healthcare Administration. Division of Integrated Healthcare.,Hearing case files,1972-,Alphabetical by client name.,"This series contains hearing files of individuals appealing their denial for Medicaid benefits\, such as individual procedures\, home health care\, medical equipment\, hospitalization\, and providers challenging amounts of payment. Formal hearings review eligibility decisions from the Department of Workforce Services. Information includes notices\, notes\, correspondence\, conclusions reached\, sound recordings\, and other relevant information.",Retain for 6 year(s) after case is closed,Private, 13439,Weber School District (Utah),Student records,1977-,alphabetical by surname.,"These student files contain information on students attending school in the district. They are used to document student's attendance. They contain the copies of achievement test scores\, the official transcript\, copies of report cards\, health records\, and immunization cards.",Retain for 3 year(s) after separation,Exempt, 13507,Department of Corrections. Division of Institutional Operations. Bureau of Support Services,Execution preparation files,1989-2014.,Alphabetical by executed inmate's surname,"These records are created by the Maintenance secretary. They are a step-by-step\, day-by-day record of the preparations made for impending executions. Information includes staffing patterns\, work requests\, equipment requirements\, and checklists. These are kept for reference purposes.",Retain permanently,Protected, 13502,Provo (Utah). Police Department,Animal control reports,1980-,none,"These reports are compiled monthly to show the activity of animal control operations. They may include date\, statistical information for each officer involved in the pickup of stray dogs or cats\, and other animal impounds; injured animals; dead animals; home or other quarantines; total animals handled; licenses sold; total citations issued; warnings issued; response to calls; and total miles patrolled. These reports list the number of dogs\, cats and other animals received\, redeemed\, sold\, given away\, destroyed\, and total animals on hand at the first and end of each month.",Retain for 5 year(s),Public, 13549,Weber County (Utah). Justice of the Peace : Slaterville Precinct,Record book,1871-1908.,none,"Includes civil\, criminal\, and marriage cases.",,,2 microfilm reels 13560,Ogden (Utah). City Engineer,House number assignments books,1952-,numerical by book number,"These files contain records relating to street dedications\, street closings\, the assignment and alternation of street names and house numbers and similar records. They provide official control of the naming and numbering of municipal streets and roads.",Retain permanently,Public,3 microfilm reels 13615,Dixie Deer Special Service District (Utah),Policy and program development records,undated,Chronological,"These are the constitution and bylaws of municipal governing/advisory boards. They establish the organization and operational procedures for the board. They usually include date of adoption and amendments\, description and purpose of board\, membership\, description and responsibilities of board's positions\, meeting frequency\, voting procedures\, explanation of what constitutes a quorum\, and the establishment of procedural rules (e.g.\, Robert's Rules of Order\, etc.).",Retain permanently,Public, 13641,Dixie Deer Special Service District (Utah),Meter books,undated,Chronological,"These books record the readings of customer's water\, sewer or electric meters by municipal employees. They are used for billing purposes. The books include name of employee reading meter\, meter readings\, date read\, account number\, billing code\, final reading\, reasons for turnoff\, if meter was pulled or reinstalled\, and meter charges.",Retain for 3 year(s),Private, 13622,Dixie Deer Special Service District (Utah),Fixed asset files,undated,Chronological,"These are listings of all municipal property (buildings and real estate)\, vehicles\, equipment\, and furniture. Includes description\, cost\, date purchased\, location\, name of vendor\, and depreciation.",Retain for 10 year(s),Public, 13638,Dixie Deer Special Service District (Utah),Income tax files,undated,Chronological,"These files contain forms for individual employee's exemptions and withholding taxes. Includes withholding tax exemption certificates\, such as IRS form W-4 and similar tax exemption forms.",Retain for 3 year(s),Private, 13656,Dixie Deer Special Service District (Utah),Water stock purchase files,undated,Chronological,These files document municipal purchase of water stock from irrigation companies and/or individuals. Each year the municipality is billed for the annual assessment of water stock. The files are used to verify purchase and for yearly assessment purposes.,Retain for 10 year(s) after final action,Public, 13636,Dixie Deer Special Service District (Utah),Equipment maintenance and repair records,undated,Chronological,"These are records of service repair and maintenance of municipal equipment\, including office machines and furniture.",Retain for 2 year(s),Public, 13644,Dixie Deer Special Service District (Utah),Meter repair and testing files,undated,Numerical,"These records document the installation\, repair\, testing\, and replacement of meters. They include address\, work order number\, date of initial installation\, dates of testing and repair\, and remarks.",Retain for 1 year(s) after disposition of asset,Public, 13653,Dixie Deer Special Service District (Utah),Special improvement bonds (Bond Counsel),undated,Chronological,"The governing body of the municipality levying the assessment\, by ordinance or resolution\, may authorize the issuance of special improvement bonds to pay costs of improvements in the district against funds created by the assessment.",Retain until final action,Public, 13662,Dixie Deer Special Service District (Utah),Repair/maintenance records,undated,Chronological,"These records document the installation\, repair\, testing\, and replacement of meters. They include address\, work order number\, date of initial installation\, dates of testing and repair\, and remarks.",Retain for 1 year(s) after disposition of asset,Public, 13648,Dixie Deer Special Service District (Utah),Customer deposit cards,undated,Chronological,"These cards provide a record of customers required to pay a deposit to receive service. They include date\, amount of deposit\, name and address\, account number\, date signed\, date account closed\, and amount of deposit confiscated and reason.",Retain for 3 year(s) after final action,Private, 13692,Department of Workforce Services. Park City Employment Center,Provider files,1982-2019.,Alphabetical by surname.,"Contracts\, applications\, licensing data\, and provider information.for services of programs offered through the division. Information includes day care providers and licenses\, occupational preferences and licenses\, and social security number.",Retain for 5 year(s),Private, 13728,Department of Commerce,Maps,1950-1959.,none,"This series contains Real Estate Division maps and plats. The maps cover a wide range of subjects including: building floor plans (specifically for the Office of Business Regulations)\, blueprints\, power flow maps\, subdivision plats\, maps of power transmission lines\, phone service petition maps\, fuel supply maps\, highway and roadway maps\, water usage and population change figures\, surface maps\, maps of butane piping\, and forest subdivision maps.Cartographic records which contain the officially designated record copy of maps created by an agency. These records document unique cartographic information about the state of Utah. They may include maps\, charts\, aerial photographs\, globes\, models\, and raised relief maps these are a graphic representation of the earth?s surface drawn to scale.",,Public,2 microfilm reels 13652,Dixie Deer Special Service District (Utah),Cost effective studies,undated,,These are studies conducted before the installation of any significant technology or equipment. They include specific studies and system analyses for the initial establishment and major changes of these systems.,Retain for 3 year(s) after end of project or program,Public, 13661,Dixie Deer Special Service District (Utah),Billing register,undated,Chronological,"This register is an itemized list of customer accounts. It includes name of customer\, service address\, meter reading\, water usage\, water and other charges\, payments\, adjustments\, prior balance due\, and current balance due. The register is used for reference purposes.",Retain for 3 year(s),Public, 13675,Southwest Utah Public Health Department (Utah),Monthly hospital birth report,1989-,Alphabetical by hospital name.,"This three-part form is submitted by hospitals reporting live births that occurred during the month. It is used to ensure that all birth certificates were received as required by UCA 26-2-5 (1992). The original is maintained by the local health department while the first copy is submitted to the State Health Department and the second copy is retained by the reporting hospital. The form includes the month of the report\, hospital's name\, and a list of births giving the date of birth\, the parent's names\, the child's sex\, and the name of the medical attendant.",Retain for 1 year(s),Public, 13683,Southwest Utah Public Health Department (Utah),Monthly hospital death reports,1980-,Chronological,"This three-part form is submitted monthly by all hospitals reporting all deaths\, fetal deaths\, or abortions that occurred during the month. It is required by UCA 26-2-23(3) (1991) and is used to ensure that all death certificates are filed. The original is maintained by the local health department with the first copy being submitted to the State Health Department and the second copy is retained by the submitting hospital. The form includes the month being reported\, hospital's name and location\, a list of deaths giving the date of death\, the name and age of the deceased\, the name of the medical attendant\, and the name of the funeral home or funeral director.",Retain for 1 year(s),Public, 13684,Southwest Utah Public Health Department (Utah),Monthly nursing home death report,1980-,Chronological.,"This three-part report form is submitted by nursing homes reporting deaths that occurred during the previous month. This report is required by UCA 26-2-23(3) (2009). It is used to determine whether certificates have been received for all deaths and to create state reports. The original record is kept by the local health department while the first copy is submitted to the State Health Department and the second copy is kept by the nursing home. The information includes the month of the report\, the nursing home's name\, death date\, deceased's name\, the age at death\, medical attendant's name\, and the name of the funeral home or funeral director.",Retain for 1 year(s),Public, 13733,Department of Commerce,Name change register,1980-1981.,none,These are name change requests for licenses.,,Private,1 microfilm reel 13747,Murray City School District (Utah),Student membership report,1994-,"Chronological, thereunder numerical by school code","This report is completed on student enrollment and dropouts as of October 1. It is used to qualify for state funding. Individual schools directly update the State computer system. The report is printed\, signed and audited by district external auditors and sent to the State Office of Education. The report includes student enrollment by school\, by grade\, and ethnic group. The report also includes the dropout report.",Retain for 5 year(s),Public, 13755,South Valley Water Reclamation Facility (Utah),Building plans and specs,1981-,Numerical,"These are the blueprints and specifications submitted by building contractors or government agencies applying for a building permit for the construction of government buildings. The specifications are compiled by the architect for use by the contractor to complete detail work providing type\, grade\, brand of materials to be used\, and general conditions which govern the methods to be employed. They also identify the temporary facilities\, job cleanup\, security\, time limits\, deadlines\, and responsibilities of the architect\, contractor\, and government agency. They are used for determining code compliance and the enforcement of building codes. The plans are usually arranged by permit number or address.",Retain permanently,Public, 13664,Dixie Deer Special Service District (Utah),Job opening files,undated,Chronological,These files contain a listing of all current municipal job openings with job descriptions.,Retain for 2 year(s),Public, 13678,Southwest Utah Public Health Department (Utah),Death certificate applications,1989-,Chronological.,"This application is used to request a certified death certificate. It includes identifying information\, death date\, deceased's name\, place of death\, county birthplace of decedent\, usual residence of decedent\, name of father\, mother\, reason for requesting including relationship to person whose certificate is requested\, signature of applicant\, address\, phone\, date\, number requested\, and fee amount.",Retain for 1 year(s),Private, 13727,Department of Agriculture and Food. Chemistry Laboratories,Laboratory building plans,1982.,None.,These are the building plans for the Department of Agriculture's Laboratory building.,Permanent. Retain until administrative need ends,Public,1 microfilm reel 13751,Washington County (Utah). Planning Commission,Planning Commission minutes,1978-,Chronological,"These are minutes of meetings and hearings held by the planning commission. ""The commission shall consist of seven members appointed by the chief executive officer with the advice and consent of the [county commission]"" (UCA 17-27-201 (1991)). The planning commission is required to prepare and recommend master plans and amendments\, zoning ordinances\, subdivision regulations and amendments\, conditional use permits\, and approval or denial of subdivision applications as specified in UCA 17-27-204 (1991).",Retain permanently,Public,2 microfilm reels 13257,Department of Alcoholic Beverage Services. Licensing and Compliance Division,Sales summary journal,1970-,Chronological by month,"These reports document the total amounts of alcohol sold by each liquor store in the state of Utah. The report also contains information on profits collected and the distribution of taxes from the sale of alcoholic beverages. The school lunch program is one such program which benefits through the taxation of alcohol sales. The information is broken down by store and includes cost of goods sold\, ending inventory\, retail sales amounts\, taxable sales\, school lunch tax amounts\, and total sales tax collected. The records in this records series do not\, to the best of our knowledge\, include personal identifiable information.",Retain for 4 year(s),Public, 13273,South Utah Valley Solid Waste District (Utah),Fixed asset files,undated,Chronological,"These are listings of all municipal property (buildings and real estate)\, vehicles\, equipment\, and furniture. Includes description\, cost\, date purchased\, location\, name of vendor\, and depreciation.",Retain for 10 year(s),Public, 13292,Alta Canyon Recreation District (Utah),Scrapbooks,undated,Chronological,"These are a chronological record of the municipality or individual municipal departments which include photographs\, newspaper clippings and other items pertaining to the activities\, actions and reactions of citizens.",Retain permanently,Public, 13288,Thompson Special Service District (Utah),Income tax files,undated,Alphabetical,"These files contain forms for individual employee's exemptions and withholding taxes. Includes withholding tax exemption certificates\, such as IRS form W-4 and similar tax exemption forms.",Retain for 3 year(s) after superseded or until separation,Public, 13340,Alta Canyon Recreation District (Utah),Tentative budget,undated,Chronological,"These files contain tentative budget requests. ""On or before the first regularly scheduled meeting of the governing body in May of each year\, the budget officer shall prepare for the ensuing year\, on forms provided by the state auditor\, and file with the governing body\, a tentative budget for each fund for which a budget is required"" (UCA 10-6-111(1) (2010)).",Retain for 5 year(s),Public, 13358,Alta Canyon Recreation District (Utah),State treasurer's accounting statements,undated,Chronological,"These are quarterly reports of monies deposited with and invested by the State Treasurer under the State Money Management Act (UCA 51-7) (2010)). These statements are required by law (UCA 51-7-9 (1984)). They include a deposit form\, an account statement and an investment credit notice.",Retain for 1 year(s),Public, 13326,Alta Canyon Recreation District (Utah),Bond anticipation notes,undated,Chronological,"These are notes used by municipalities pursuant to an appropriation resolution for bonds in anticipation of payable ad valorem taxes and constitute a full obligation of the municipality\, ""the bond anticipation notes and the interest on them shall be secured by a pledge of the full faith and credit of the municipality"" (UCA 11-14-311(4) (2009)) in ""the manner and subject to conditions of the Utah Municipal Bond Act"" (UCA 11-14 (2009)).",Retain for 1 year(s) after resolution of issue,Public, 13407,Alta Canyon Recreation District (Utah),Purchase orders,undated,,"These are records authorizing the purchase of supplies or equipment by the municipality. They contain the name of the requesting agency\, name of vendor\, item\, date ordered\, delivery date\, purchase order number\, account charged\, and authorizing signature.",Retain for 4 year(s),Public, 13337,Alta Canyon Recreation District (Utah),Budget adoption resolution and public hearing files,undated,,"These files document the adoption of the city's annual budget. Includes recommended budget\, tape recordings of public hearings associated with finalizing budget\, and all related correspondence. Files may also contain budget amendments and any other actions affecting budget.",Retain for 2 year(s) after completion of publication or report,Public, 13373,Governor (1993-2003 : Leavitt),Press releases,1993-2003.,"Numerical by press release number, which is roughly chronological.","This series contains press releases given to numerous media sources to publicize the governor's activities and opinions\, and the documentation to produce them. The records contain information on the appointment of judges and officials\, announcements of new businesses in Utah\, legislative announcements and official decrees recognizing and celebrating significant individuals and events.",,Public,1.40 cubic feet 2 microfilm reels 13387,Alta Canyon Recreation District (Utah),Employee earnings history record file,undated,,"These files are a cumulative salary history for individual municipal employees. They contain the name and address of each employee\, name of department and position\, social security number\, date of birth\, date employed\, earnings and deductions by pay period\, gross earnings year-to-date\, net pay\, and check number. These files are considered to be the most important payroll record for retirement purposes.",Retain until separation,Public, 13420,Alta Canyon Recreation District (Utah),Park maintenance complaint/request files,undated,,"These files contain a record of complaints or requests received from the general public concerning municipal parks and recreational facilities. They are used to verify that action was taken to resolve issues. They include date\, name\, telephone\, and address of requesting person; type of request; and comments of foreman handling request.",Retain for 2 year(s),Public, 13428,Salt Lake County (Utah). Engineering Division,Subdivision files,1970-1979.,alphabetical by location name,,,, 13366,Alta Canyon Recreation District (Utah),Equipment maintenance and repair records,undated,Chronological,"These are records of service repair and maintenance of municipal equipment\, including office machines and furniture.",Retain for 2 year(s),Public, 13382,Alta Canyon Recreation District (Utah),Maintenance service requests,undated,Chronological,"These are requests for maintenance\, service\, cleaning\, or repair of vehicles\, equipment\, and buildings\, received from any municipal department.",Retain for 6 month(s) after resolution of issue,Public, 13390,Alta Canyon Recreation District (Utah),Insurance deduction files,undated,,These are reports and related papers including copies of vouchers and payment schedules pertaining to insurance deductions.,Retain for 3 year(s),Private, 13398,Alta Canyon Recreation District (Utah),Emergency and personal leave file,undated,,"These records show the name of employee\, dates of absence\, explanation of emergency\, signature of employee taking emergency leave\, and signature of supervisor.",Retain for 4 year(s),Controlled, 13392,Alta Canyon Recreation District (Utah),Payroll check register,undated,,"This register is a numerical listing by check number and agency codes of all payroll checks issued by the municipality. It includes code\, date\, warrant number\, name of employee\, social security number\, types and amounts of individual deductions\, and may include hourly rate\, and number of hours worked. Though this register is frequently used to reference specific payroll checks\, it might be the only record of employee salaries and would then serve the same retirement purpose as the Employee earnings history files.",Retain for 7 year(s),Public, 13401,Alta Canyon Recreation District (Utah),Grievance and disciplinary files,undated,,"These files document the review of grievances and appeals raised by municipal employees\, except EEO complaints. These case files include witnesses' statements\, reports of interviews; and hearings\, examiner's findings\, recommendations and exhibits; and records relating to a reconsideration request.",Retain for 3 year(s) after case is closed,Controlled, 13409,Alta Canyon Recreation District (Utah),Vendor list,undated,,"This is a list of vendors providing goods and services to the municipality. It usually includes names of vendors\, addresses\, telephone numbers\, and descriptions of goods or services provided.",Retain until superseded,Public, 13417,Alta Canyon Recreation District (Utah),Annexation files,undated,,"These files document the annexation of property into municipal boundaries. They usually contain correspondence\, citizens' petitions\, maps\, and the official annexation action approved by City Council (UCA 10-2-401 (2009) to 422 (2007)).",Retain permanently,Public, 13395,Alta Canyon Recreation District (Utah),Wage survey reports,undated,,"These files contain wage survey reports and data; working papers and related correspondence pertaining to area wages paid for each employee class; background papers establishing need\, authorization\, direction\, and analysis of wage surveys; development and implementation of wage schedules; and development of specific rates (excluding authorized wage schedules and wage survey recapitulation sheets).",Retain until superseded,Public, 13413,Alta Canyon Recreation District (Utah),Medical and dental insurance claim files,undated,,"These files contain medical and dental claims submitted by employees. They are used to track payment of the claims\, and for cost analysis of insurance programs.",Retain for 4 year(s),Private, 13415,Alta Canyon Recreation District (Utah),Lawsuit case files,undated,,"These are case files for routine lawsuits filed by the city and those filed against the city. They are used in pleading cases in court and later for research purposes. They contain various court pleadings\, research material\, and attorneys' notes.",Retain for 7 year(s) after case is closed,Protected, 13424,Alta Canyon Recreation District (Utah),Recreation supervisor's daily/weekly reports,undated,,"These report forms are compiled daily or weekly by each crew supervisor. They are used for budget planning and developing future plans. They include date\, crew name\, purpose of job\, list of crew members\, hours worked\, pay amount per hours worked\, total cost of labor\, equipment used\, and amount of rental equipment.",Retain for 1 year(s),Public, 13486,Park City (Utah). Administrative Services,Bonding obligations,undated,none,These are certificates sent to the municipality by the paying agent which track pay and destruction of bond coupons.,Retain permanently,Public,1 microfilm reel 13548,Weber County (Utah). County Assessor,Photographs,1978.,undetermined.,"These are microfilmed copies of photographs from the tax appraisal cards. Some of them are identified by serial number while others are identified by address.These records contain the complete information on the appraisal and assessment of real property. The folders contain the taxpayer's name\, property address\, serial number\, legal description including acreage\, improvements (size\, quality of building\, list of taxable features of improvement and photographs of improvements)\, assessed valuations for land and improvements\, notes regarding Board of Equalization adjustments\, and factoring worksheets.",,Public,3 microfilm reels 13612,Dixie Deer Special Service District (Utah),Census information files,undated,Chronological,These files contain copies of U.S. Census Bureau forms on government employment and local government tax revenues. They are used to meet the requirements for Federal Revenue Sharing and to make financial information available to the public.,Retain for 3 year(s),Public, 13625,Dixie Deer Special Service District (Utah),Annual financial reports,undated,Chronological,"These are statistical reports on the financial affairs of the entire municipality or a specific department. These reports usually include a statement on the value of all municipally owned property\, and an accounting of all income and expenditures in relationship to the final budget.",Retain permanently,Public, 13642,Dixie Deer Special Service District (Utah),Customer application records,undated,Alphabetical,"These are applications completed by customers requesting water\, sewer\, or electric service. They are used for billing purposes. The applications include customer's name\, address\, and telephone number; meter information\, date and approval signature(s).",Retain for 3 year(s) after final action,Private, 13647,Dixie Deer Special Service District (Utah),Lawsuit case files,undated,Alphabetical,"These are case files for routine lawsuits filed by the city and those filed against the city. They are used in pleading cases in court and later for research purposes. They contain various court pleadings\, research material\, and attorneys' notes.",Retain for 7 year(s) after case is closed,Protected, 13657,Dixie Deer Special Service District (Utah),Water main charts and indexes,undated,Chronological,"These charts show the locations of all water mains\, valves\, hydrants\, and water services to property owners in a given area.",Retain permanently,Public, 13640,Dixie Deer Special Service District (Utah),Position description files,undated,Chronological,"These files describe established positions including information on title\, grade\, duties\, and agency responsibilities.",Retain for 2 year(s),Public, 13679,Southwest Utah Public Health Department (Utah),Death hold book,1983-,Chronological,"This book serves as a tracking device recording the status of death certificates. Death certificates are required to be filed prior to the funeral\, but if this is not possible the mortuary will notify the local registrar and receive a hold number. This book is used to verify that death certificates were finally received. It includes hold number\, death date\, decedent's name\, physician\, funeral director\, decedent's age\, burial date\, city of death\, date hold number issued\, date received\, number of copies issued\, whether the death certificate is pending and whether or not a burial transit was issued.",Retain for 1 year(s),Public, 13674,Southwest Utah Public Health Department (Utah),Birth and relationship verification,1990-,Chronological by date processed,"This request is submitted by the State Division of Family Services to local registrars to search birth records. Since some people cannot afford to obtain birth certificates\, it is used to verify births and relationships to receive state benefits. The form includes father's name\, an indication which other forms were also completed (acknowledgment of paternity of parents\, paternity of father and date\, or paternity not acknowledged)\, mother's name\, name of children\, birth date\, place\, certificate numbers\, signature and title of local health official.",Retain for 2 year(s),Private, 13697,Governor (1977-1985 : Matheson),Administrative records,1976-1984.,"Alphabetical by subject, thereunder chronological.","This series contains correspondence\, reports\, transition records and other assorted documents detailing the work of the Matheson administration from his inauguration in 1977 to his leaving office in January 1985. Also present in this series are letters of recommendation and political endorsements signed by the Governor throughout his terms of service. The series demonstrates the continuation of policies between the incoming Matheson administration and the departing Rampton administration\, as well as the development of strategy unique to the Matheson regime. The documents provide a small glimpse into the high demand placed on the Governor and his staff in a number of different matters. Areas of considerable attention in this series include documentation of trips made by the Governor and his staff (including an energy conference attended by Matheson in Alberta\, Canada)\, court cases involving the state of Utah in which the Governor acted as representative for the state\, the renovation ofthe Kearns mansion into the official Governor's mansion\, Matheson's controversial favorable stance on the Freedom of Information Act which drew considerable criticism from\, among others\, U.S. Senator Orrin Hatch\, and the Governor's role in presiding over the liquor control commission hearing of 1978.",,Public,3.00 cubic feet 4 microfilm reels 13665,Dixie Deer Special Service District (Utah),Individual authorized allotments files,undated,Chronological,"These are records of employee authorizations for payroll deductions for allotments (i.e.\, U.S. Savings Bonds).",Retain for 3 year(s),Private, 13757,South Valley Water Reclamation Facility (Utah),Construction reports,1992-,Chronological,"These reports are a monthly summary of construction and demolition activity in terms of permits\, cost\, and housing units. They are created from information compiled from the permit invoices and show the comparison to the same month for the previous two years. They are used for statistical analysis of current development trends. This information is submitted to both the U.S. Census Bureau and Utah Bureau of Economic and Business Research.",Retain for 2 year(s),Public, 13698,Governor (1985-1993 : Bangerter),Press releases,1984-1992.,Chronological. In a few cases material is not filed in chronological order; this occurred when the Governor's office placed related material together.,"This series contains press releases given to media sources to publicize the governor's activities and opinions\, and the documentation to produce them\, including letters of condolence\, official decrees\, and departmental reports. Also includes state official's letters of resignation and the governor's responses. Relates to appointment of judges and officials\, announcements of new businesses in Utah\, legislative announcements and official decrees designating for example\, Jim McMahon Day and Child Abuse Awareness Week\, and a copy of letter sent to Addam Swapp and Vicki Singer\, principals in the standoff and shootout at Marion\, Utah and their responses to him.",,Public,1.35 cubic feet 4 microfilm reels 13777,South Valley Water Reclamation Facility (Utah),Annual financial reports,1989-,Chronological,"These are statistical reports on the financial affairs of the entire agency or a specific department. These reports usually include a statement on the value of all agency owned property\, and an accounting of all income and expenditures in relationship to the final budget.",Retain permanently,Public, 13770,South Valley Water Reclamation Facility (Utah),State treasurer's accounting statements,1990-,Chronological,"These are quarterly reports of monies deposited with and invested by the State Treasurer under the State Money Management Act (UCA 51-7) (2010)). These statements are required by law (UCA 51-7-9 (1984)). They include a deposit form\, an account statement and an investment credit notice.",Retain for 1 year(s),Public, 13786,South Valley Water Reclamation Facility (Utah),Monitoring wells report,1990-,Chronological,"This is a daily monitoring report of a water system. This report shows the time pumps or wells are started and stopped\, hours run\, power used and amount of water pumped. A summary report (Schedule 22\, Item #35 ""Pump Station Well Summary Reports"") is usually created from these daily reports.",Retain for 2 year(s),Public, 12210,South Salt Lake Valley Mosquito Abatement District (Utah),Occupational Safety and Health Administration survey reports,2019.,Chronological.,"This report is used to verify the number of employees and hours worked. Includes employees name\, annual attendance\, total hours\, nature of business\, and any other non-work time.",Retain for 3 year(s),Public, 12253,Magna Mosquito Abatement District (Utah),Audit reports,undated,Chronological,These are reports prepared by external auditors examining and verifying the municipality's financial activities for the year. These reports include statements of receipts and disbursements for each department (UCA 10-6-151).,Retain permanently,Public, 12211,South Salt Lake Valley Mosquito Abatement District (Utah),Larva count records,2019.,Chronological.,"Counts of mosquito larvae quantities and types used by the field director and the inspectors to identify mosquito\, whether or not the mosquito will be harmful\, where the larvae came from\, how many per dip were counted\, date of the dip\, and to use as follow up information. Includes date\, section\, area\, species\, amount per dip\, inspector\, temperature\, and operator.",Retain for 5 year(s),Public, 12259,Magna Mosquito Abatement District (Utah),Contracts and agreements files,undated,,"These files contain official agreements enforceable by law\, to acquire or incur services\, products. File may also include ordinances\, bonds\, job specification books\, and related correspondence.",Retain permanently,Public, 12276,Magna Mosquito Abatement District (Utah),Insurance reports,undated,Chronological,These reports are used for the reference and generation of claim files.,Retain for 12 year(s),Public, 12271,Magna Mosquito Abatement District (Utah),Fuel records,undated,Chronological,"These are logs\, reports\, or similar records documenting mileage and gasoline\, oil\, and diesel fuel used by the municipal vehicles.",Retain for 2 year(s),Public, 12292,Magna Mosquito Abatement District (Utah),Purchase orders,undated,Numerical,"These are records authorizing the purchase of supplies or equipment by the municipality. They contain the name of the requesting agency\, name of vendor\, item\, date ordered\, delivery date\, purchase order number\, account charged\, and authorizing signature.",Retain for 4 year(s),Public, 12302,Magna Mosquito Abatement District (Utah),Vehicle assignment records,undated,Chronological,"These are assignment logs\, reports\, authorizations\, and similar records relating to the assignment and use of vehicles by municipal employees or officials.",Retain for 1 year(s),Public, 12295,Magna Mosquito Abatement District (Utah),Drainage and easement records,1972-,Alphabetical by property owners name,"These files contain documents executed by property owners granting the city rights of access to their property for public works or other municipal purposes. They include the names of parties\, purposes and terms of access and terms of easement. They are used to provide legal access to enter or modify private property.",Retain permanently,Public, 12399,Legislature,Individuals' legislative bill copies,1925-1971.,Chronological by session.,"These are personal copies\, with notations\, of legislative bills. They may have belonged to senators\, representatives\, clerks\, or even individuals not associated with the legislature. In many cases\, notations are not extensive enough to tell whose copies these are; in others the legislator is identified.",,Public,8 microfilm reels 12372,Office of the State Auditor,Assessing and collecting review records,1987-1993.,Chronological,"These records are created by the Auditor's office under UCA_17-19-15_(1987) which states that the counties must ""annually separately budget for all costs incurred in the assessment\, collection\, and distribution of property taxes and related appraisal programs and submit those budgets to the state auditor for review."" The law was created to allow/direct the movement of revenue from one county to another based on budget\, costs\, and so forth. These records document the State Auditor's review of the assessing and collecting (A & C) of property tax revenue by the counties and contribute to the ""equalization and distribution"" of revenues by the State Treasurer (UCA_17-15(6)_(1993). Information includes worksheets and correspondence relating to A_&_C of property tax\, worksheets relating to the passing of the 1993 law relating to A & C\, and work papers of reviews undertaken of the various countiesfor A & C activities. The legislature changed the Auditor's role in this process which effectively ended this record series in 1993.",,Public, 12415,Governor (1985-1993 : Bangerter),Significant issues correspondence,1985-1993.,Alphabetical by topic.,"Letters to the Governor on issues which generated large quantities of mail from constituents wishing to register their opinions or lobby for a particular action on his part. Generally response was a form letter if any. Includes: funding issues\, construction for dance building at the University of Utah\, threatened cut-backs in funding to aging services and senior centers\, threatened tax increases particularly to fund education\, allotment of funds to dislocated Geneva steel workers\, arts education funding\, and the social issues of abortion legislation\, hazardous waste disposal\, and public prayer. The Great Salt Lake flooding and subsequent West Desert Pumping Project received numerous suggestions for remedies and public comment\, for which an attempt was made to respond individually.",Permanent. Retain for 5 year(s) after separation,Public,5 microfilm reels 12442,Tooele Valley Mosquito Abatement District (Utah),Technical reference files,undated,Chronological,"These files contain copies of documents retained strictly for reference and informational purposes which are not part of the official files. Include copies of reports\, studies\, special compilations of data\, drawings\, periodicals\, books\, clippings\, brochures\, catalogs\, and vendor price lists.",Retain until administrative need ends,Public, 12458,Tooele Valley Mosquito Abatement District (Utah),Buildings and grounds maintenance log,undated,Chronological,This log records all repairs made to municipal buildings and grounds. It is used to verify that repairs were made.,Retain for 3 year(s),Public, 12466,Tooele Valley Mosquito Abatement District (Utah),Insurance reports,undated,Chronological,These reports are used for the reference and generation of claim files.,Retain for 12 year(s),Public, 12460,Tooele Valley Mosquito Abatement District (Utah),Fuel records,undated,Chronological,"These are logs\, reports\, or similar records documenting mileage and gasoline\, oil\, and diesel fuel used by the municipal vehicles.",Retain for 2 year(s),Public, 12413,Governor (1985-1993 : Bangerter),Correspondence,1984-1992.,"Chronological by year. Thereunder by incoming and outgoing correspondence, then by month and day. Undated correspondence appears at the beginning of month.","Correspondence of Governor Bangerter and his personal staff\, with state agencies\, federal officials\, governors\, the public and friends and family\, regarding those activities that the governor handled directly. Includes: thank you notes\, congratulatory letters for achievements or occasions\, letters of condolence\, welcome letters to groups meeting in Utah\, letters from job and appointment seekers\, and letters of reference. Relates to pending state and federal legislation\, agency budget requests\, and economic development\, with concerns over specific state agencies\, particularly the Public Service Commission\, State Training School\, Department of Corrections\, and Job Corps. Other significant issues are the governor's involvement in the Republican party and gubernatorial associations\, the Singer-Swapp standoff in Marion\, Utah; the National Guard and the Persian Gulf: the Olympics in Utah and the execution of convictedmurderer\, William Andrews.",,Public,3.00 cubic feet 8 microfilm reels 12465,Tooele Valley Mosquito Abatement District (Utah),Insurance policy files,undated,Alphabetical,These are insurance policy contracts between the municipality and private insurers.,Retain for 15 year(s) after superseded,Public, 12494,Millville (Utah),Ordinances,1902-,Chronological,"These books contain the legislative action of city council to regulate\, require\, prohibit. govern\, control\, or supervise any activity\, business\, conduct\, or condition authorized by UCA 10-3-701 to 714. An ordinance includes the title\, preamble\, an ordaining clause\, subject of ordinance\, when applicable\, penalty of violation\, effective date\, signature of mayor or acting mayor\, and municipal seal.",Retain permanently,Public,3 microfilm reels 12522,Department of Alcoholic Beverage Services. Licensing and Compliance Division,Beer wholesaler license records,1988-,Alphabetical by licensee name.,"These are licensee records used to verify that licensed beer wholesaler companies are in compliance with the DABS rules concerning the sale of alcoholic beverages. These requirements are also covered by UCA 32B-13-202 (2011) which lists the application requirements\, UCA 32B-13-204 (2010) which covers qualifications for obtaining a liquor wholesaler license\, and by UCA 32B-13-301 (2011) which contains operational restrictions for a beer wholesaler. Compliance with these laws and rules allows licensee to maintain a license. Information includes the application\, brand and territorial agreement\, distributorship agreement\, advertising or sponsorship approvals\, correspondence\, compliance bond\, receipts\, floor plan of the facility\, certificate of insurance\, and copy of license. These licenses must be renewed each year. Failure to renew results in automatic forfeiture of license. Renewal fee for license is covered by UCA 32B-13-203(2) (2011).",Retain for 3 year(s) after final action,Public, 12531,Box Elder Mosquito Abatement District (Utah),Employment applications,undated,Chronological,"These are application forms completed by persons seeking municipal employment who were not hired. They include the name\, address\, and telephone number of the applicant\, employment history\, education\, and a list of references.",Retain for 2 year(s),Private, 12540,Box Elder Mosquito Abatement District (Utah),Executive board travel files,undated,Chronological,"These files contain records relating to the reimbursement of employees for for authorized travel. They may include travel orders\, per diem vouchers\, transportation request\, hotel reservations\, and all supporting paper documenting official travel by officers\, employees\, dependents\, or others authorized by law to travel.",Retain for 3 year(s),Public, 12536,Box Elder Mosquito Abatement District (Utah),Building and maintenance records,undated,Chronological,This log records all repairs made to municipal buildings and grounds. It is used to verify that repairs were made.,Retain for 3 year(s),Public, 12559,Box Elder Mosquito Abatement District (Utah),Purchase orders,undated,Chronological,"These are records authorizing the purchase of supplies or equipment by the municipality. They contain the name of the requesting agency\, name of vendor\, item\, date ordered\, delivery date\, purchase order number\, account charged\, and authorizing signature.",Retain for 4 year(s),Public, 12581,Duchesne County Mosquito Abatement District (Utah),State treasurer's accounting statements,undated,Chronological,"These are quarterly reports of monies deposited with and invested by the State Treasurer under the State Money Management Act (UCA 51-7) (2010)). These statements are required by law (UCA 51-7-9 (1984)). They include a deposit form\, an account statement and an investment credit notice.",Retain for 1 year(s),Public, 12619,Uintah Mosquito Abatement District (Utah),Policy and program development records,undated,Chronological,These are records documenting the formulation and adoption of policies and procedures and the function of the office or department. Includes narrative or statistical reports; related correspondence; on program activities; organizational charts and mission statement studies regarding department or offices operations; circular letters or directives; and records related to significant events in which department of office participated.,Retain permanently,Public, 12578,Duchesne County Mosquito Abatement District (Utah),Audit reports,undated,Chronological,These are reports prepared by external auditors examining and verifying the municipality's financial activities for the year. These reports include statements of receipts and disbursements for each department (UCA 10-6-151).,Retain permanently,Public, 12594,Career Service Review Office,Leave record,1989-,Alphabetical by employee name,"This series documents the type and amount or number of hours taken by an employee during a calendar year. The function of the series is to provide payroll and accounting information. After the leave records are signed by the employee and supervisor\, they are maintained in the official personnel file\, series 12591.",Retain until final action,Private, 12604,Duchesne County Mosquito Abatement District (Utah),Material safety data records,undated,Chronological,"These files contain copies of documents retained strictly for reference and informational purposes which are not part of the official files. Include copies of reports\, studies\, special compilations of data\, drawings\, periodicals\, books\, clippings\, brochures\, catalogs\, and vendor price lists.",Retain until administrative need ends,Public, 12571,Duchesne County Mosquito Abatement District (Utah),Daily activity records,undated,Chronological,"These are calendars\, appointment books\, schedules\, logs\, diaries\, and other records documenting meetings\, appointments\, telephone calls\, trips\, visits\, and other activities of municipal employees. These are records containing substantive information relating to the official activities of the mayor and other high-level city officials\, the substance of which has not been incorporated into memoranda\, reports\, correspondence\, or other records included in the official files.",Retain for 2 year(s),, 12607,Duchesne County Mosquito Abatement District (Utah),Mosquito control request records,undated,Chronological,"These files document complaints received and how they were responded to by the department (e.g.\, streets\, sanitation\, traffic signals). They include name and address of complainant\, date received\, description of problem\, and action taken.",Retain for 2 year(s),Public, 12618,Uintah Mosquito Abatement District (Utah),Annual reports,undated,Chronological,"These are reports on program activities and accomplishments for the previous year. They may include statistics\, narrative reports\, graphs\, and diagrams.",Retain permanently,Public, 12572,Duchesne County Mosquito Abatement District (Utah),Technical reference files,undated,Alphabetical,"These files contain copies of documents retained strictly for reference and informational purposes which are not part of the official files. Include copies of reports\, studies\, special compilations of data\, drawings\, periodicals\, books\, clippings\, brochures\, catalogs\, and vendor price lists.",Retain until administrative need ends,Public, 12630,Board of Education. Office of Education. School Law and Legislation,Attorney General's opinions,1983-2017.,Numerical by topic number,"Copies of legal interpretations of the Attorney General's office written at the request of an agency asking for guidance in enforcing\, obeying\, and/or interpretation of the law. The Attorney General's Office maintains the record copy of all official opinions.",Retain until administrative need ends,Public, 12624,Uintah Mosquito Abatement District (Utah),Public relations files,undated,Chronological,"These files include speeches\, addresses\, comments\, and remarks made at formal municipal ceremonies by elected municipality officials. The format may be paper\, videotape\, motion picture\, or tape recording.",Retain permanently,Public, 12681,Uintah Mosquito Abatement District (Utah),Fidelity bonds,undated,Chronological,"This is the municipal treasurer's bond to protect the municipality and to guarantee fidelity of the treasurer. The bond usually covers four years and ""may be set by resolution or ordinance in any amount\, not less than that established by the state money management council"" (UCA 10-3-821 (1977)).",Retain for 3 year(s) after final action,Public, 12689,Uintah Mosquito Abatement District (Utah),Audit reports,undated,Chronological,These are reports prepared by external auditors examining and verifying the municipality's financial activities for the year. These reports include statements of receipts and disbursements for each department (UCA 10-6-151).,Retain permanently,Public, 12646,Board of Education. Office of Education. School Law and Legislation,Telephone logs,1984-2017.,Chronological,"These logs are maintained by each employee and are intended to provide a record of all telephone calls into the School Law and Legislation section. Since each employee maintains a log\, more than one single chronological arrangement exists. The records identify the caller\, date and time of call\, subject discussed\, and action taken or advice given.",Retain for 10 year(s),Public, 12656,Department of Workforce Services. Ogden Employment Center,Day care center licensing files,1990-2019.,"Alphabetical by surname, thereunder chronological by year.",These are licensing and inspection files of centers that provide care and supervision of children under the age of fourteen for more than four but less than twenty-four hours a day for a fee.,Retain for 8 year(s),Private, 12688,Uintah Mosquito Abatement District (Utah),Annual financial report,undated,Chronological,"These are statistical reports on the financial affairs of the entire municipality or a specific department. These reports usually include a statement on the value of all municipally owned property\, and an accounting of all income and expenditures in relationship to the final budget.",Retain permanently,Public, 12704,Uintah Mosquito Abatement District (Utah),Buildings and grounds maintenance logs,undated,Chronological,This log records all repairs made to municipal buildings and grounds. It is used to verify that repairs were made.,Retain for 3 year(s),Public, 12721,Uintah Mosquito Abatement District (Utah),Solicited and unsolicited bids and proposal files,undated,Alphabetical,These files contain the formal proposals submitted in response to the bidding process to provide products or services to a municipal agency by a private vendor which was awarded the municipal contract.,Retain for 6 year(s),Public, 12698,Uintah Mosquito Abatement District (Utah),State treasurer's accounting statements,undated,Chronological,"These are quarterly reports of monies deposited with and invested by the State Treasurer under the State Money Management Act (UCA 51-7) (2010)). These statements are required by law (UCA 51-7-9 (1984)). They include a deposit form\, an account statement and an investment credit notice.",Retain for 1 year(s),Public, 12810,Board of Education. Office of Education. Education Equity Section,Vendor number log,1988-,Alphabetical by vendor name,"Vendor codes are assigned for each vendor with which state agencies deal. This is a copy of the portion of the list for vendors providing goods or services to Educational Equity. This log is maintained since the books issued by Internal Accounting with this information are distributed intermittently and thus will not reflect the newest vendors. The log consists of the vendor number applications filed by the vendors\, which shows the vendor name\, address\, and number.",Retain for 1 year(s),Public, 12829,Oak City (Utah),Resolutions,undated,Chronological,"These are formal statements of a decision\, or expression of opinion put before or adopted by the city council. They may perform the same function as an ordinance. Resolutions may include the following: establishing water and sewer rates\, charges for garbage collection and fees charged for municipal services\, establishing policies and guidelines\, and regulating the use and operation of municipal property (UCA 10-3-717).",Retain permanently,Public, 12772,Board of Education. Office of Education. Applied Technology Education Section,Applied technology post secondary education program records,1983-2001.,Alphabetical by institution name,"These evaluations and summary reports document how well Applied Technology programs in colleges\, applied technology centers\, junior colleges\, and universities are performing to established state and federal standards. Information includes commendations/recommendations of fourteen standards for each institution\, such as institutional mission\, organization\, long-range planning\, equipment and supplies\, equity\, student services\, etc. The reports summarize the evaluation findings. Evaluations of each institution are conducted by Applied Technology Section personnel every five years.",Permanent. Retain for 5 year(s),Public, 12785,Board of Education. Office of Education. Education Equity Section,Race desegregation technical reference files,1984-2014.,Alphabetical by conference name or subject,"These files contain the materials prepared for conferences and other documents which provide reference information on race desegregation for use by the Equity section employees who are concerned with race desegregation. The files may include reports\, studies\, special compilations of data\, drawings\, periodicals\, brochures\, and similar material.",Retain for 5 year(s),Public, 12803,Board of Education. Office of Education. Education Equity Section,Bilingual education correspondence,1989-,Alphabetical by surname of corresponding employee,"This series includes the correspondence of Equity personnel concerned with the section's bilingual education programs. The correspondence could be to (or from) anyone\, but would generally be with school districts\, schools\, or the U.S._government.",Permanent. Retain for 5 year(s),Public, 13611,Dixie Deer Special Service District (Utah),Payroll reports,undated,Chronological,These are reports and statistics with supporting and related records which document payroll operations. They include reports and data used for workload and personnel management purposes.,Retain for 3 year(s),Public, 13633,Dixie Deer Special Service District (Utah),Community development block grant (CDBG) files,undated,Chronological,"This is the original application and final report for projects funded under Community Development and Block Grant (CDBG) funds. These projects include both direct grants and regrants. Under the federal guidelines\, agencies are required ""to maintain records in sufficient detail to demonstrate compliance with the provisions"" concerning affirmative action\, labor\, and environmental standards (24 CFR 570.611(f) (1992)).",Retain permanently,Public, 13626,Dixie Deer Special Service District (Utah),Audit reports,undated,Chronological,These are reports prepared by external auditors examining and verifying the municipality's financial activities for the year. These reports include statements of receipts and disbursements for each department (UCA 10-6-151).,Retain permanently,Public, 13635,Dixie Deer Special Service District (Utah),Work orders,undated,Chronological,"These are authorization forms for repair or maintenance work on department vehicles\, equipment\, or municipally-owned facilities or structures.",Retain for 3 year(s),Public, 13643,Dixie Deer Special Service District (Utah),Meter location records,undated,Numerical,"These records contain information about all meters (water and electric). They are used to locate meters for service and billings. They include address\, work order number\, size of meter\, contractor\, owner\, plumber and date installed.",Retain for 1 year(s) after disposition of asset,Public, 13637,Dixie Deer Special Service District (Utah),Administrative payroll reports,undated,Chronological,These are reports and statistics with supporting and related records which document payroll operations. They include reports and data used for workload and personnel management purposes.,Retain for 3 year(s),Private, 13646,Dixie Deer Special Service District (Utah),Water loan files,undated,Chronological,"The governing body of the municipality levying the assessment\, by ordinance or resolution\, may authorize the issuance of special improvement bonds to pay costs of improvements in the district against funds created by the assessment.",Retain until final action,Public, 13655,Dixie Deer Special Service District (Utah),Plat maps,undated,Numerical,"These are drawings and blueprints of engineering ""as-built"" projects. They are used by the public and city personnel to establish existing information for all city locations. They include drawings of street construction\, sidewalks\, storm drains\, waterlines\, reservoirs\, public facilities\, and other city building projects\, providing date\, legend\, city title\, scale and actual drawings.",Retain permanently,Public, 13651,Dixie Deer Special Service District (Utah),Backflow prevention device (BPD) test reports,undated,Chronological,"These tests report the results obtained from the testing of backflow preventer equipment. The reports show maintenance work performed\, parts replaced\, and repairs made.",Retain for 3 year(s) after superseded,Public, 13673,Southwest Utah Public Health Department (Utah),Birth certificate and birth card applications,1980-,Chronological,"This application form is used to request a certified birth certificate or birth card. It includes the name\, date of birth\, and city of birth of the individual whose birth certificate is being requested; the applicant's name\, address\, telephone number\, and relationship to the individual whose birth certificate is being requested; the name\, year\, and state of birth of the individual's parents; the reason for the request; the request date; and the number of copies of the birth certificate or card requested.",Retain for 1 year(s),Private, 13714,Department of Commerce. Division of Corporations and Commercial Code,Certificates of suspension,1975-2015.,none,This series is notices of suspension or revocation of companies' Utah Certificate of Incorporation. In addition to providing notification of suspension these letters also inform recipients of the necessary actions required to earn re-instatement. Details on the reason or reasons for the suspension are also included in the notifications.,,Public,7 microfilm reels 13689,Department of Health and Human Services. Division of Child and Family Services. Cedar City Office & Southwest Region Administration,Sexual abuse counseling files,1977-1995.,Alphabetical by client surname,"These files and video tapes are created by contracted providers to document sexual abuse evaluations for use in litigation and court proceedings and to diagnose and suggest treatment for those victims of sexual abuse. They contain interviews with children eighteen and under who are the alleged victims of sexual abuse. The case files are used to support video interviews. These are related to Substantiated child abuse and neglect case files (series 81728). UCA 62A-4-509 (1991)\, specifies that when either an oralor written report of alleged abuse or neglect is received\, the Department of Human Services is obligated to conduct a thorough investigation. The investigation may include an inquiry into the child's home environment\, emotional and mental health\, the nature and extent of injuries\, and his or her physical safety.",Retain for 30 year(s) after case is closed,Controlled, 13731,Department of Commerce,Daily transaction report,1981-2013.,alphanumerical,These are daily financial transaction reports generated when the department was called the Department of Business Regulations.,Retain for 7 year(s),Public, 13754,South Valley Water Reclamation Facility (Utah),Grant records,1981-,Chronological,"These are reports on the administrative and fiscal operations of federal or state funded programs compiled on a monthly\, quarterly\, or semi-annual basis. It also includes supporting documentation.",Retain for 5 year(s),Public, 13776,South Valley Water Reclamation Facility (Utah),Audit reports,1989-,Chronological,These are reports prepared by external auditors examining and verifying the municipality's financial activities for the year. These reports include statements of receipts and disbursements for each department (UCA 10-6-151).,Retain permanently,Public, 13756,South Valley Water Reclamation Facility (Utah),Deeds and easements files,1978-,Chronological,"These are the original deeds which provide evidence of city ownership of property. Includes name\, addresses of grantor or grantee\, description of property\, date property was transferred to grantor. Usually filed alphabetically by name of property.",Retain permanently,Public, 13772,South Valley Water Reclamation Facility (Utah),Disposition records,1990-,Chronological,"These are either forms or records completed by municipal agencies when municipal property is disposed of either by public auction\, competitive bidding\, or destruction. Includes date\, department name\, description of item\, value\, disposition method\, and reason\, condition\, and approval signature.",Retain for 3 year(s) after disposition of asset,Public, 13780,South Valley Water Reclamation Facility (Utah),Laboratory purchase orders,undated,Chronological,"These are records authorizing the purchase of supplies or equipment by the municipality. They contain the name of the requesting agency\, name of vendor\, item\, date ordered\, delivery date\, purchase order number\, account charged\, and authorizing signature.",Retain for 4 year(s),Public, 13782,South Valley Water Reclamation Facility (Utah),Vehicle maintenance records,undated,Chronological,"These are daily maintenance records on all municipal vehicles. They are used to provide a maintenance history and include work order number\, dates\, maintenance performed\, mileage of vehicle\, problem type\, driver's name\, and action taken.",,Public, 13781,South Valley Water Reclamation Facility (Utah),Maintenance equipment manuals,1986-,Alphabetical,"These files contain copies of documents retained strictly for reference and informational purposes which are not part of the official files. Include copies of reports\, studies\, special compilations of data\, drawings\, periodicals\, books\, clippings\, brochures\, catalogs\, and vendor price lists.",Retain until superseded,Public, 13971,Department of Health and Human Services. Healthcare Administration. Division of Integrated Healthcare. Office of Eligibility Policy,Baby your baby presumptive eligibility applications,1987-,"Alphabetical by applicants last name, thereunder chronological.","These applications are used to determine client eligibility for the Baby Your Baby Program/Presumptive Eligibility Program. In addition\, these applications are used to support the Department's eligibility to participate in the Presumptive Eligibility Program. The information includes the name of the applicant\, address\, social security number\, Medicaid number\, birth date\, residency information\, insurance information\, income information\, determination of eligibility and date and signature of person certifying the eligibility of the applicant.",Retain for 10 year(s),Private, 13985,Department of Commerce. Division of Corporations and Commercial Code,Return mail,1975-1985.,Chronological.,"This series contains returned mail. The series includes copies of post marked envelopes\, letters\, and certified mail receipts. Many of the returned letters are notices of suspension or revocation of Utah Certificates of Incorporation. This series is being retained permanently to provide proof of notification.",Permanent. Retain until administrative need ends,Public, 13857,Department of Alcoholic Beverage Services. Accounting Division,Check log book,1988-,Chronological by check date.,"This series lists all incoming checks payable to the department. The information is used by the auditors to ensure amounts are correct and to verify payment. Information includes payee name as it appears on check\, check number\, check amount\, date received\, and check date. The records in this record series collect the following personal identifying information: First & last name. This information is collected in order to process and verify payment and is not used for any other purpose.",Retain for 4 year(s),Public, 13994,Department of Commerce. Division of Corporations and Commercial Code,Articles of organization files,1991-,Alphanumerical by limited liability company file number,"Records from the filing of limited liability companies in Utah. Information includes the articles of organization\, company name\, duration period\,business purpose\, address\, signature of initial registered agent\, and management organizational profiles.",Retain permanently,Public, 13996,Department of Public Safety. Utah Highway Patrol. Section #03,Incident case files,1986-,Numerical by case number,"These files record the criminal and accident investigations handled by Utah Highway Patrol officers in Salt Lake County. They document all investigations by the Utah Highway Patrol to enforce the law and protect the public. Included could be State Accident Report Form D.I.-9\, Utah Highway Patrol Short Form HPF-12\, Driving Under the Influence (DUI) reports\, Abandoned Vehicle Tag HPF-27\, Incident Reports HPF-26\, Witness Statements HPF-13\, Inventory Forms HPF-36\, Warrant Arrest Reports HPF-75\, Seized Asset Report Forms DPS-100\, Evidence Logs HPF-100\, Laboratory Reports\, Impound Reports TC-540\, Diagrams\, and miscellaneous others. Information includes name\, address\, age\, vehicle registration\, personal descriptions\, blood alcohol levels\, telephone numbers\, signatures\, victim information\, andphotographs.",Retain for 10 year(s),Protected, 13980,Department of Commerce. Division of Securities,Koyle Mining Company file,undated.,None.,"This series contains various files concerning the Koyle Mining Company (also called the Dream Mine) gathered over time by the Securities Division\, especially in regards to information about the selling of stock in the company. Examples of records include correspondence\, a copy of a university thesis\, and newspaper clippings.",,Public,1 microfilm reel 14033,Bear Lake Special Service District (Utah),Audits,unknown,Chronological,These are reports prepared by external auditors examining and verifying the municipality's financial activities for the year. These reports include statements of receipts and disbursements for each department (UCA 10-6-151).,Retain permanently,, 14058,Board of Education,Test results,1933-1949.,none,These are test results.,,Private,19 microfilm reels 14053,Board of Education,Scholarship records,1913-1939.,Alphabetical.,These records document students who registered for classes and received scholarship funds. These are ledgers.,,Private, 12258,Magna Mosquito Abatement District (Utah),Budget reports,undated,Chronological,These are routine budget reports prepared monthly or quarterly. They document the status of city appropriation accounts and apportionment and are only used for reference purposes. The reports are prepared for the council and mayor.,Retain for 4 year(s),Public, 12267,Magna Mosquito Abatement District (Utah),Fidelity bonds,undated,Chronological,"This is the municipal treasurer's bond to protect the municipality and to guarantee fidelity of the treasurer. The bond usually covers four years and ""may be set by resolution or ordinance in any amount\, not less than that established by the state money management council"" (UCA 10-3-821 (1977)).",Retain for 3 year(s) after final action,Public, 12233,Magna Mosquito Abatement District (Utah),Light trap records,1985-,Chronological,"These records are used to document the numbers of mosquitos that are trapped each night in light traps. This information is used to determine if the spraying in the area was adequate\, if not spraying will be repeated. Includes date and time\, location\, truck number\, trap number\, date\, weather conditions\, and number of mosquitos trapped.",,Public, 12257,Magna Mosquito Abatement District (Utah),Budget information files,undated,Chronological,"These files document the adoption of the city's annual budget. Includes recommended budget\, tape recordings of public hearings associated with finalizing budget\, and all related correspondence. Files may also contain budget amendments and any other actions affecting budget.",Retain for 2 year(s) after completion of publication or report,Public, 12274,Magna Mosquito Abatement District (Utah),Insurance deduction files,undated,Alphabetical by name,These are reports and related papers including copies of vouchers and payment schedules pertaining to insurance deductions.,Retain for 3 year(s),Public, 12268,Magna Mosquito Abatement District (Utah),Maintenance complaint/request files,undated,Chronological,"These files contain a record of complaints or requests received from the general public concerning municipal parks and recreational facilities. They are used to verify that action was taken to resolve issues. They include date\, name\, telephone\, and address of requesting person; type of request; and comments of foreman handling request.",Retain for 2 year(s),Public, 12289,Magna Mosquito Abatement District (Utah),Personal injury files,undated.,Alphabetical by name,"These files contain forms\, correspondence and related medical and investigatory records relating to on-the-job injuries\, whether or not a claim for compensation was made. They exclude copies filed in the Personnel files and those submitted to the Utah Industrial Commission.",Retain for 5 year(s),Public, 12265,Magna Mosquito Abatement District (Utah),Equipment maintenance and repair records,undated,Chronological,"These are records of service repair and maintenance of municipal equipment\, including office machines and furniture.",Retain for 2 year(s),Public, 12298,Magna Mosquito Abatement District (Utah),Tentative budget,undated,Chronological,"These files contain tentative budget requests. ""On or before the first regularly scheduled meeting of the governing body in May of each year\, the budget officer shall prepare for the ensuing year\, on forms provided by the state auditor\, and file with the governing body\, a tentative budget for each fund for which a budget is required"" (UCA 10-6-111(1) (2010)).",Retain for 5 year(s),Public, 12309,Daggett County Water and Sewer District (Utah),Comprehensive water and sewer plan,1970.,Chronological.,"The Comprehensive Water and Sewer Plan (dated November 1970) is a preliminary report evaluating the county's current and future water and sewer system needs. Commissioned by Daggett County\, it serves as a two-decade analysis of present and projected economic\, social\, and physical situations in relation to probable future needs and development. Particular emphasis is given to Manila and Dutch John townships because of their significance in the county's growth pattern. The report concludes with recommendations and outlines for enhanced system development.",,Public,0.20 cubic foot 12293,Magna Mosquito Abatement District (Utah),Retirement records,undated,Alphabetical by name,These are reports and register control documents relating to an employee's retirement.,Retain for 3 year(s),Public, 12303,Magna Mosquito Abatement District (Utah),Vehicle maintenance records,undated,Chronological,"These are daily maintenance records on all municipal vehicles. They are used to provide a maintenance history and include work order number\, dates\, maintenance performed\, mileage of vehicle\, problem type\, driver's name\, and action taken.",Retain for 3 year(s) after disposition of asset,Public, 12351,State Land Board,Piute reservoir and irrigation company bonds,1922-1923.,Alphanumerical.,These first mortgage bonds were issued to re-pay the Land Commission.,,Public, 12323,Alpine School District (Utah). Mountain View High School,Official transcripts,1991-,"Chronological, thereunder alphabetical by student's name","This card is the official record of school attendance and high school graduation. It is used to document graduation from high school and to verify classes attended and credits earned. It is used for college admission and employment. The card includes the transcripts for students who did not graduate\, but attended high school classes in the district (ninth to twelfth grades). It contains the following information: student's name\, address\, birthdate\, parents' names\, lists of high school classes and grades\, date of graduation\, and in most cases\, test scores\, class ranking\, grade point average\, and social security number. Class rolls may take the place of missing official transcripts.",Retain permanently,Exempt, 12362,Alpine School District (Utah). Pleasant Grove High School,Official transcripts,1940-,"Chronological, thereunder by student's name","These cards are the official record of school attendance and high school graduation. They are used to document graduation from high school and to verify classes attended and credits earned. They are used for college admission and employment. They also include the transcripts for students who did not graduate\, but attended high school classes in the district (ninth to twelfth grades). They contain: student's name\, address\, birthdate\, parents' names\, lists of high school classes and grades\, date of graduation\, test scores\, class ranking\, grade point average\, and social security number. They are part of the Student Cumulative File until they are weeded after graduation .",Retain permanently,Private, 12411,Governor (1985-1993 : Bangerter),Opinion ballots,1989-1992.,Chronological by year and month.,"This series contains questionnaires created by the Texas company: Write Your Congressman-Utah Chapter\, which were mailed to individuals within the sate of Utah from Texas\, to be completed and sent to the Governor's office. They serve as a guage of current public opinion on issues of the day. They were not tabulated by the office.",,Public,3 microfilm reels 12406,Legislature. Commission of Revision of System of Taxation,Reports,1921-1923; 1929.,None.,"This is the published report to the legislature\, along with some background records used to create the report\, of the Commission. The reports document their recommendations on revisions to the tax system. Special commissions were created by the 1921 legislature (ch. 133\, Laws of Utah\, 1921) and by the 1929 legislature (ch. 99\, Laws of Utah\, 1929).",,Public,1 microfilm reel 12420,Governor (1985-1993 : Bangerter),Executive assistant's records,1987-1988.,Alphabetical by topic.,"Memoranda\, background reports\, minutes\, and testimony at federal hearings from Barclay Gardner while executive assistant to the governor from 1987-1988. They reflect the background for policy and program development in three primary areas: resource development\, job training\, and state personnel and facilities.",,Public,2 microfilm reels 12439,Tooele Valley Mosquito Abatement District (Utah),Public relations files,undated,Chronological,"These files contain speeches\, addresses\, and official comments or remarks made at formal municipal ceremonies by elected municipal officials. The format may be paper\, videotape\, motion picture film\, etc.",Retain permanently,Public, 12429,Governor (1985-1993 : Bangerter),Economic development records,1984-1988.,"Alphabetical, thereunder chronological.","Correspondence\, memoranda\, reports\, notes\, photographs\, constituent correspondence\, Governor's speeches and background files of David Buhler\, Governor Bangerter's first term policy advisor on economic development. They represent individual and cooperative efforts of state\, federal and local agencies\, task forces\, inter-organizational committees\, and private corporations to attract new business to Utah and to encourage growth of those already in the state. The Department of Community and Economic Development comprises a third of the series. Task forces\, advisory boards and other organizations include Metro\, Inc.; Committee of 100; Minority Advisory Councils; Federal Research Committee. They deal with industrial development\, international trade\, community development and housing\, minority affairs\, tourism\, labor relations and job training.",,Public,6.00 cubic feet 11 microfilm reels 12448,Tooele Valley Mosquito Abatement District (Utah),Annual financial report,undated,Chronological,"These are statistical reports on the financial affairs of the entire municipality or a specific department. These reports usually include a statement on the value of all municipally owned property\, and an accounting of all income and expenditures in relationship to the final budget.",Retain permanently,Public, 12456,Tooele Valley Mosquito Abatement District (Utah),Travel reimbursement files,undated,Chronological,These files document requests made by travelers for reimbursements of out of pocket expenses.,Retain for 3 year(s),Public, 12414,Governor (1985-1993 : Bangerter),Thank you letters,1984-1992.,Chronological.,"Thank you notes and routine congratulatory letters received and sent by Governor Bangerter's office to cultivate and preserve goodwill between the Governor and his constituents\, which did not require a reply and were separated from other correspondence. Incoming letters written by state agencies\, business and political leaders\, school children\,and the general public. Letters express appreciation for time spent\, support\, gifts and election congratulatory letters.",,Public,1.00 cubic foot 2 microfilm reels 12498,Millville (Utah),Building permit files,1962-,Chronological,"These files contain the permits issued as official building authorization for a variety of actions (construction\, demolition\, the installation of plumbing\, electrical or mechanical equipment and the erection of barricades). They contain inspection requests\, inspection reports\, certificates of occupancy and any pertinent information relating to the project. They may also contain water source\, sewer system\, flood plain\, and tank certificates. The files are arranged numerically by permit number or alphanumerically by address.",Retain permanently,Public, 12463,Tooele Valley Mosquito Abatement District (Utah),Training records,undated,Alphabetical,"These are records of teaching aids which include manuals\, syllabi\, textbooks\, and other training aids developed by the agency.",Retain permanently,Public, 12471,Magna Mosquito Abatement District (Utah),Mosquito control request files,1975-,Chronological,"These files document complaints received and how they were responded to by the department (e.g.\, streets\, sanitation\, traffic signals). They include name and address of complainant\, date received\, description of problem\, and action taken.",Retain for 2 year(s),Public, 12502,Board of Education. Office of Education. Curriculum Section,Distance accelerated learning project files,1984-1988.,Chronological,"These records document the Distance Accelerated Learning Project (DALP)\, a program begun in 1984 by the Media Productions unit in Curriculum to develop a series of videotapes to be used in teaching Spanish. The project was funded through state and federal monies. Included are records of expenditure\, contracts for services\, correspondence\, various literature\, videotapes\, and evaluations of the usefulness of the project. All but the videotapes and evaluations will be purged after five years.",Permanent. Retain for 5 year(s),Public, 12511,Weber County (Utah). County Clerk,Candidates expense reports,1964; 1966.,Chronological,"Financial statement reports submitted to the County Clerk for canditates for county and political party offices. Include the candidate's name\, office running for\, statement date\, listing of receipts and for period covered disbursements\, a summary of preceding statement\, candidate's notarized signature\, and date.",,Public, 12519,Department of Alcoholic Beverage Services. Licensing and Compliance Division,Industrial and manufacturing special use permit records,1988-,Alphabetical by licensee name.,"Applications\, compliance bonds\, local consents\, floor plan of facilities\, correspondence\, receipts\, and copies of licenses used to verify that Industrial and Manufacturing companies working with alcohol are in compliance with the Department of Alcoholic Beverage Services rules when purchasing a variety of different alcohol substances for use in manufacturing and industrial situations. These permits are not renewed annually. They expire only after dissolution or when illegal use requires requires license to be revoked.",Retain for 3 year(s) after expiration of permit or license,Public, 12543,Box Elder Mosquito Abatement District (Utah),Insurance reports,undated,Chronological,These reports are used for the reference and generation of claim files.,Retain for 12 year(s),Private, 12517,Department of Alcoholic Beverage Services. Licensing and Compliance Division,Sacramental special use permit records,1980-2023.,Alphabetical by licensee name,"Applications\, correspondence\, payment receipts\, and copies of licenses used to verify that sacramental wine permittees are in compliance with the Department of Alcoholic Beverage Services rules and with the State of Utah liquor laws for purchasing alcohol for religious purposes. Permits are not renewed annually\, they expire only after dissoulution of a church or when illegal use requires license to be revoked.",Retain for 3 year(s) after final action,Public, 12573,Duchesne County Mosquito Abatement District (Utah),Bonds,undated,Chronological,"This is the municipal treasurer's bond to protect the municipality and to guarantee fidelity of the treasurer. The bond usually covers four years and ""may be set by resolution or ordinance in any amount\, not less than that established by the state money management council"" (UCA 10-3-821 (1977)).",Retain for 3 year(s) after final action,Public, 12582,Duchesne County Mosquito Abatement District (Utah),Daily work logs,undated,Chronological,"This daily log is maintained by each work crew to verify work completed. This log includes date\, work order number\, location\, job requirements\, date completed\, equipment used\, and initials or crew chief's signature.",Retain for 2 year(s),Public, 12558,Box Elder Mosquito Abatement District (Utah),Public relations files,undated,Chronological,"These files contain speeches\, addresses\, and official comments or remarks made at formal municipal ceremonies by elected municipal officials. The format may be paper\, videotape\, motion picture film\, etc.",Retain permanently,Public, 12584,Duchesne County Mosquito Abatement District (Utah),Fuel records,undated,Chronological,"These are logs\, reports\, or similar records documenting mileage and gasoline\, oil\, and diesel fuel used by the municipal vehicles.",Retain for 2 year(s),Public, 12592,Duchesne County Mosquito Abatement District (Utah),Employment applications,undated,Alphabetical,"These are application forms completed by persons seeking municipal employment who were not hired. They include the name\, address\, and telephone number of the applicant\, employment history\, education\, and a list of references.",Retain for 2 year(s),Private, 12561,Box Elder Mosquito Abatement District (Utah),Retirement records,undated,Alphabetical,These are reports and register control documents relating to an employee's retirement.,Retain for 3 year(s),Public, 12587,Duchesne County Mosquito Abatement District (Utah),Income tax files,undated,Alphabetical,"These files contain forms for individual employee's exemptions and withholding taxes. Includes withholding tax exemption certificates\, such as IRS form W-4 and similar tax exemption forms.",Retain for 3 year(s),Private, 12598,Duchesne County Mosquito Abatement District (Utah),Grievance and disciplinary files,undated,Alphabetical,"These files document the review of grievances and appeals raised by municipal employees\, except EEO complaints. These case files include witnesses' statements\, reports of interviews; and hearings\, examiner's findings\, recommendations and exhibits; and records relating to a reconsideration request.",Retain for 3 year(s) after case is closed,Private, 12590,Duchesne County Mosquito Abatement District (Utah),Worker's compensation claim files,1993-,Alphanumerical.,"These are records about on-the-job injuries or job related disabilities\, regardless of whether claims for compensation were made. See Utah Code 34A-2 for Workers' Compensation Act.",Retain for 10 year(s) after resolution of issue,Public, 12601,Duchesne County Mosquito Abatement District (Utah),Insurance policy files,undated,Alphabetical,These are insurance policy contracts between the municipality and private insurers.,Retain for 15 year(s) after final action,Public, 12621,Uintah Mosquito Abatement District (Utah),Mailing lists,undated,Chronological,These are lists of names and addresses for various mailings (billings and other administrative purposes).,Retain until superseded,Public, 12623,Uintah Mosquito Abatement District (Utah),Policies and procedures,undated,Chronological,"These are manuals which indicate the responsibilities and guidelines on administrative policies\, operational procedures\, and rules and regulations.",Retain permanently,Public, 12617,Uintah Mosquito Abatement District (Utah),Agenda,undated,Chronological,"They are notices of date\, time\, locations of meeting and items to be discussed by committee members at regularly scheduled\, special\, and emergency public meetings.",Retain for 2 year(s),Public, 12625,Department of Commerce. Division of Professional Licensing,Application packet requests,1993-,Alphabetical by application type,"These records document requests for applications for the professions and occupations regulated by the Division of Professional and Occupational Licensing. Persons requesting applications are placed in contact with the National Assessment Institute (NAI)\, an entity under contract with the Division. The NAI is responsible for mailing application information to individuals making requests. The NAI compiles statistical reports from these requests before they are destroyed. Information includes name\, mailing address\, application types\, and requests.",Retain for 6 month(s) or for 0,Public, 12644,Board of Education. Office of Education. School Law and Legislation,Education law seminar records,1982-,Chronological by seminar date,"On an annual basis\, the School Law and Legislation section sponsors a seminar on education law in Utah. These files contain the program for each seminar in addition to attendance lists\, correspondence related to the seminar\, and possibly copies of handouts or similar material distributed at the seminar.",Permanent. Retain for 5 year(s),Public, 12686,Uintah Mosquito Abatement District (Utah),Fixed asset files,undated,Chronological,"These are listings of all municipal property (buildings and real estate)\, vehicles\, equipment\, and furniture. Includes description\, cost\, date purchased\, location\, name of vendor\, and depreciation.",Retain for 10 year(s),Public, 12701,Uintah Mosquito Abatement District (Utah),Travel reimbursement requests,undated,Chronological,These files document requests made by travelers for reimbursements of out of pocket expenses.,Retain for 3 year(s),Public, 12718,Uintah Mosquito Abatement District (Utah),Grievance and disciplinary files,undated,Alphabetical,"These files document the review of grievances and appeals raised by municipal employees\, except EEO complaints. These case files include witnesses' statements\, reports of interviews; and hearings\, examiner's findings\, recommendations and exhibits; and records relating to a reconsideration request.",Retain for 3 year(s) after case is closed,Private, 12680,Uintah Mosquito Abatement District (Utah),Employee bonds,undated,Chronological,"These are bonds with good and sufficient sureties\, payable to the municipality for the ""elected officers of each municipality and the treasurer in cities of the first and second class before taking the oath of office"" to guarantee ""faithful performance of the duties of the respective officers."" Bonds are placed at such amounts as may be determined by the governing body (UCA 10-3-819 (1987)).",Retain for 4 year(s) after final action,Public, 12700,Uintah Mosquito Abatement District (Utah),Travel reimbursement files,undated,Chronological,"These files contain records relating to the reimbursement of employees for for authorized travel. They may include travel orders\, per diem vouchers\, transportation request\, hotel reservations\, and all supporting paper documenting official travel by officers\, employees\, dependents\, or others authorized by law to travel.",Retain for 3 year(s),Public, 12708,Uintah Mosquito Abatement District (Utah),Vehicle maintenance records,undated,Chronological there under by vehicle number,"These are daily maintenance records on all municipal vehicles. They are used to provide a maintenance history and include work order number\, dates\, maintenance performed\, mileage of vehicle\, problem type\, driver's name\, and action taken.",Retain for 3 year(s) after disposition of asset,Public, 12683,Uintah Mosquito Abatement District (Utah),Budget reports,undated,Chronological,These are routine budget reports prepared monthly or quarterly. They document the status of city appropriation accounts and apportionment and are only used for reference purposes. The reports are prepared for the council and mayor.,Retain for 4 year(s),Public, 12712,Uintah Mosquito Abatement District (Utah),Income tax files,undated,Alphabetical,"These files contain forms for individual employee's exemptions and withholding taxes. Includes withholding tax exemption certificates\, such as IRS form W-4 and similar tax exemption forms.",Retain for 3 year(s),Private, 12706,Uintah Mosquito Abatement District (Utah),Equipment maintenance and repair records,undated,Chronological,"These are records of service repair and maintenance of municipal equipment\, including office machines and furniture.",Retain for 2 year(s),Public, 12715,Uintah Mosquito Abatement District (Utah),Workers' compensation claim files,1993-,Alphabetical.,"These are records about on-the-job injuries or job related disabilities\, regardless of whether claims for compensation were made. See Utah Code 34A-2 for Workers' Compensation Act.",Retain for 10 year(s) after resolution of issue,Public, 12723,Uintah Mosquito Abatement District (Utah),Insurance policy files,undated,Alphabetical,These are insurance policy contracts between the municipality and private insurers.,Retain for 15 year(s) after final action,Public, 12733,Uintah Mosquito Abatement District (Utah),Light trap reports,undated,Chronological,"These records are used to document the numbers of mosquitos that are trapped each night in light traps. This information is used to determine if the spraying in the area was adequate\, if not spraying will be repeated. Includes date and time\, location\, truck number\, trap number\, date\, weather conditions\, and number of mosquitos trapped.",Retain for 3 year(s) after completion of publication or report,Public, 12725,Uintah Mosquito Abatement District (Utah),Contracts and agreements files,undated,Alphabetical,"These files contain official agreements enforceable by law\, to acquire or incur services\, products. File may also include ordinances\, bonds\, job specification books\, and related correspondence.",Retain permanently,Public, 12482,Department of Corrections. Adult Probation and Parole. Region 3. Atherton Community Treatment Center,Executive correspondence,1991-2014.,Chronological.,"These records document how the office is organized\, its functions\, its policies\, procedures\, and achievements. They are not duplicated elsewhere.",Permanent. Retain for 5 year(s),Public, 12509,Weber County (Utah). Commission for the Poor,Infirmary reports,1913-1914; 1919-1950.,Chronological,"Reports of services provided to poor persons at the Weber County infirmary. Includes superintendent's monthly record of inmates (month\, inmate's name\, date entered\, released or died); statistics on numbers of inmates received monthly; numbers died\, discharged\, and requesting hospital treatment; statistical reports on the infirmary (inmate's name\, date entered and discharged\, total number of days confined); budget; operational costs; receipts (rental of county farm); indigent's names receiving transportation; lists of names of persons who received treatment at Dee Hospital (name\, number of days\, amount\, laboratory work\, operating room\, ambulance\, x-ray\, and totals); regular and temporary assistance (name\, cash\, groceries\, totals); and quarterly and annual summaries showing salaries and number served.",,Public, 12455,Tooele Valley Mosquito Abatement District (Utah),Telephone bills,undated,Chronological,These are the actual bills for telephone service and long distance toll charges.,Retain for 3 year(s),Public, 12464,Tooele Valley Mosquito Abatement District (Utah),Solicited and unsolicited bids and proposal files,undated,Alphabetical,These files contain the formal proposals submitted in response to the bidding process to provide products or services to a municipal agency by a private vendor which was awarded the municipal contract.,Retain for 6 year(s),Public, 12472,Tooele Valley Mosquito Abatement District (Utah),Light trap records,1978-,Chronological,"These records are used to document the numbers of mosquitos that are trapped each night in light traps. This information is used to determine if the spraying in the area was adequate\, if not spraying will be repeated. Includes date and time\, location\, truck number\, trap number\, date\, weather conditions\, and number of mosquitos trapped.",Retain for 3 year(s),Public, 12462,Tooele Valley Mosquito Abatement District (Utah),Vehicle registration certificates,undated,Chronological,These motor vehicle registration forms document municipal ownership of vehicle.,Retain until final action,Public, 12520,Department of Alcoholic Beverage Services. Licensing and Compliance Division,Public service special use permit records,1988-,Alphabetical by licensee name.,"Applications\, lists of flights in and out of Utah\, local consents\, compliance bonds\, scaled floor plans\, correspondence\, receipts\, and copies of licenses used to verify that licensed public service facilities are in compliance with the Department of Alcoholic Beverage Service rules. These permits must be renewed each year or forfeited. The license is used to purchase alcohol for use on airlines\, trains etc.",Retain for 3 year(s) after final action,Public, 12504,Office of the State Auditor,Assessing and collecting records,1994-,Chronological,"These records are created by the Auditor's office under UCA 59-2-906.1-4 (1994) This series begins a new program. The old program was documented by record series #12372\, Assessing and Collecting records. This series however is not a review of the counties' activities of assessing and collecting property tax but consists of the Auditor's calculations based on information from the State Tax Commission. Information includes two worksheets\, related correspondence\, and information/data from the State Tax Commission.",Retain for 3 year(s),Public, 12521,Department of Alcoholic Beverage Services. Licensing and Compliance Division,Liquor warehouse license records,1988-,Alphabetical by licensee name.,"Applications\, local consents correspondence\, compliance bonds\, insurance documents\, floor plans\, receipts\, and copies of licenses used to verify that licensed liquor warehouse facilities are in compliance with the Department of Alcoholic Beverage Services rules concerning the storage of alcoholic beverages. Compliance with laws and rules allows licensee to maintain a license and it must be renewed each year. Failure to renew results in automatic forfeiture of a license.",Retain for 3 year(s) after final action,Public, 12539,Box Elder Mosquito Abatement District (Utah),Daily activity records,undated,Chronological,"These are calendars\, appointment books\, schedules\, logs\, diaries\, and other records documenting meetings\, appointments\, telephone calls\, trips\, visits\, and other activities of municipal employees. These are records containing substantive information relating to the official activities of the mayor and other high-level city officials\, the substance of which has not been incorporated into memoranda\, reports\, correspondence\, or other records included in the official files.",Retain for 2 year(s),Public, 12548,Box Elder Mosquito Abatement District (Utah),Newsletters/Monthly reports,undated,Chronological,These are records of a general housekeeping nature or maintained by an office which do not relate directly to the primary program responsibility of the office. Includes records such as charity fund drives; custodial service requests; parking space assignments; and distribution of keys.,Retain for 1 year(s),Public, 12523,Department of Alcoholic Beverage Services. Licensing and Compliance Division,Manufacturer representative license records,1988-,Alphabetical by licensee name.,"Applications\, lists of suppliers\, correspondence\, receipts\, and copies of licenses used to verify that licensed liquor manufacturer representatives are in compliance with the Department of Alcoholic Beverage Service rules concerning alcoholic beverages. Compliance with these laws and rules allows licensees to maintain a license and it must be renewed each year. Failure to renew results in automatic forfeiture of a license.",Retain for 3 year(s) after final action,Public, 12532,Box Elder Mosquito Abatement District (Utah),Audit reports,undated,Chronological,These are reports prepared by external auditors examining and verifying the municipality's financial activities for the year. These reports include statements of receipts and disbursements for each department (UCA 10-6-151).,Retain permanently,Public, 12541,Box Elder Mosquito Abatement District (Utah),Fidelity bonds,undated,Chronological,"This is the municipal treasurer's bond to protect the municipality and to guarantee fidelity of the treasurer. The bond usually covers four years and ""may be set by resolution or ordinance in any amount\, not less than that established by the state money management council"" (UCA 10-3-821 (1977)).",Retain for 3 year(s) after final action,Public, 12549,Box Elder Mosquito Abatement District (Utah),Payroll deductions records,undated,Chronological,"These registers record\, by department code\, amounts deducted from employees' payroll checks. They are used for reference of retirement and other miscellaneous deductions.",Retain for 3 year(s),Public, 12515,Weber County (Utah). County Clerk,Tax sale deeds,1895.,Chronological,"Preprinted deed forms which have been completed by the county clerk for purchase of real property for delinquent property taxes. It includes the names of the county\, purchaser\, tax collector\, and owner; taxes owed; legal description; the county clerk's signature\, and the notary public's signature and seal. Also a few loose tax sale certificates which include date\, tax amount\, owner's name\, property legal description\, purchaser's name\, purchase price and tax collector's signature.",,Public, 12545,Box Elder Mosquito Abatement District (Utah),Investment fund register,undated,Chronological,"These are registers of all investments made by the municipality. A work sheet is kept on each investment. They include the check stub of the institution issuing the investment\, a copy of the investment\, the check issued by the vendor and a validated receipt written by the municipality.",Retain for 3 year(s),Public, 12554,Weber County (Utah). County Clerk,Water districts water allotments,1968-,"Chronological, thereunder numerical by section, township, and range numbers","Books submitted annually by water districts within Weber County to the county clerk in accordance with UCA 17A-2-711 (1993) showing all revision made to the previous year's water allotments. Include: conservation district name; section\, township and range; tract number; owner's name; tract legal description; board of director's original allotment including the acreage in district under canal and allotted water\, duty acre fee per acre and total acre feet required; the revised allotment including acreage for allotted water under canal\, duty per acre feet; totals\, and any comments.",Retain for 4 year(s),Public, 12562,Box Elder Mosquito Abatement District (Utah),Tax forms,1993-,Chronological,"These forms are required by the State Tax Commission to report quarterly sales tax and to remit the amounts collected and due to the state (e.g.\, municipal recreational facilities).",Retain for 4 year(s),Public, 12563,Box Elder Mosquito Abatement District (Utah),Vehicle records,undated,Numerical,These motor vehicle registration forms document municipal ownership of vehicle.,Retain until final action,Public, 12589,Duchesne County Mosquito Abatement District (Utah),Retirement records,undated,Alphabetical,These are reports and register control documents relating to an employee's retirement.,Retain for 3 year(s),Private, 12608,Duchesne County Mosquito Abatement District (Utah),OSHA reports,undated,Chronological,These are reports and statistics with supporting and related records which document payroll operations. They include reports and data used for workload and personnel management purposes.,Retain for 3 year(s),Public, 12570,Duchesne County Mosquito Abatement District (Utah),Public relations files,undated,Chronological,"These files contain speeches\, addresses\, and official comments or remarks made at formal municipal ceremonies by elected municipal officials. The format may be paper\, videotape\, motion picture film\, etc.",Retain permanently,Public, 12586,Duchesne County Mosquito Abatement District (Utah),Employee earnings history records,undated,Alphabetical,"These files are a cumulative salary history for individual municipal employees. They contain the name and address of each employee\, name of department and position\, social security number\, date of birth\, date employed\, earnings and deductions by pay period\, gross earnings year-to-date\, net pay\, and check number. These files are considered to be the most important payroll record for retirement purposes.",Retain until final action,Private, 12609,Duchesne County Mosquito Abatement District (Utah),Field/operational reference maps,undated,Numerical,"These are city maps and plats for surveys and maintenance of city property and facilities. They are used for research purposes by the public\, other city departments\, and title companies. They include townships and range\, rights-of-way\, monument markers\, lot measurements\, street names\, centerline measurements\, blocks\, and subdivision names.",Retain until superseded,Public, 12642,Board of Education. Office of Education. School Law and Legislation,Travel and purchases accounting book,1987-2017.,Chronological,"These records are a compilation of most of the accounting records maintained directly in School Law and Legislation. They include travel requests and reimbursements\, communication from accounting\, and documentation of the purchasing activities of School Law and Legislation. Purchases may be for supplies or for workshops and conferences attended by section employees. These records include a Request for Approval of Trip form (DF-5)\, which shows the planned itinerary and the costs of the trip. Supporting documentation\, such as conference agenda are attaches. Upon completion of the trip\, a DF-5A Reimbursement form is completed. Also included are Purchase Authorization Forms (C-8) and the supporting documentation for each request. The authorization includes the name of the vendor\, items ordered\, and cost of the items.",Retain for 4 year(s),Public, 12672,Board of Education. Office of Education. Curriculum Section,Career Ladder Program administration records,1984-2015.,"Alphabetical by district, thereunder chronological.","Established by the Utah State Legislature\, the Career Ladder Program provides funds to districts\, allocated by the number of students in the district\, through which teachers can receive additional compensation for various kinds of professional development activities and additional professional assignments. These records comprise the plans created by the districts (with supporting documentation)\, according to which districts suballocate funds for acceptable uses\, and correspondence. The records created in administering the Career Ladder Program include lists of Career Ladder Review Committee (CLRC) membership; correspondence; accounting forms\, both for expenditures of the CLRC and disbursement of funds to districts;consent calendars submitted to the State Board of Education for its approval; approval letters sent to districts; and abstracts of approved district plans. Also included are the records created in planning and conducting the annual Career Ladder conference for school districts\, such as correspondence\, conference programs and other conference materials\, and accounting forms. In the case of certain districts\, which received single or multiyear waivers or participated in the block grant pilot program\, the only records for certain years may be correspondence\, and the only documentation of plans will be records from a previous year.",,Public, 12661,Board of Education. Office of Education. Applied Technology Education Section,Gender Equity Program records,1972-2001.,"Chronological, thereunder alphabetical by region or school district name.","These requests for proposals\, actual grant proposals and amendments\, curriculum materials\, and other state or other agency resources document federal grant money available and used in the Gender Equity Program. This program provides a resource to districts\, teachers\, counselors\, and administrators to promote equity in the classroom for both sexes\, improve teaching strategies\, and give teachers training in such subjects as sexual harassment or gender equity awareness. Information includes the grant amount and uses to which the money would be put.",Permanent. Retain for 5 year(s),Public, 12674,Murray City School District (Utah). Murray High School,Student cumulative records,1940-,"Chronological, thereunder alphabetical by student surname","Student's official transcripts (containing student's name\, address\, birthdate\, parents' names\, teacher's notes\, graduation date\, test scores\, class ranking\, grade point average\, and social security number); copies of achievement test scores; copies of report cards; and health records.of students attending Murray High School. The official transcripts (series 10075) is the permanent student record while other items are needed only while the student is enrolled.",Permanent. Retain for 1 year(s),Private, 12709,Uintah Mosquito Abatement District (Utah),Vehicle registration certificates,undated,Numerical,These motor vehicle registration forms document municipal ownership of vehicle.,Retain until final action,Public, 12727,Uintah Mosquito Abatement District (Utah),Administrative information or subject files,undated,Chronological,These are duplicated copies of all or selected correspondence sent or received. They are used solely as a reading file for the convenience of office personnel.,Retain for 1 year(s),Public, 12736,Uintah Mosquito Abatement District (Utah),OSHA survey reports,undated,Chronological,"Each year a municipal agency may undertake self-inspection to identify potential hazards within their buildings or on their grounds. If the agency completes this report\, they can get a 15 percent discount on their premium after a follow-up survey has been conducted. This record might also be used as evidence in defense of a claim.",Retain for 12 year(s),Public, 12684,Uintah Mosquito Abatement District (Utah),Tentative budget,undated,Chronological,"These files contain tentative budget requests. ""On or before the first regularly scheduled meeting of the governing body in May of each year\, the budget officer shall prepare for the ensuing year\, on forms provided by the state auditor\, and file with the governing body\, a tentative budget for each fund for which a budget is required"" (UCA 10-6-111(1) (2010)).",Retain for 5 year(s),Public, 12705,Uintah Mosquito Abatement District (Utah),Daily work logs,undated,Chronological,"This daily log is maintained by each work crew to verify work completed. This log includes date\, work order number\, location\, job requirements\, date completed\, equipment used\, and initials or crew chief's signature.",Retain for 2 year(s),Public, 12714,Uintah Mosquito Abatement District (Utah),Retirement records,undated,Alphabetical,These are reports and register control documents relating to an employee's retirement.,Retain for 3 year(s),Private, 12722,Uintah Mosquito Abatement District (Utah),Vendor list,undated,Alphabetical,"This is a list of vendors providing goods and services to the municipality. It usually includes names of vendors\, addresses\, telephone numbers\, and descriptions of goods or services provided.",Retain until superseded,Public, 12707,Uintah Mosquito Abatement District (Utah),Fuel records,undated,Chronological,"These are logs\, reports\, or similar records documenting mileage and gasoline\, oil\, and diesel fuel used by the municipal vehicles.",Retain for 2 year(s),Public, 12716,Uintah Mosquito Abatement District (Utah),Employment applications,undated,Alphabetical,"These are application forms completed by persons seeking municipal employment who were not hired. They include the name\, address\, and telephone number of the applicant\, employment history\, education\, and a list of references.",Retain for 2 year(s),Private, 12724,Uintah Mosquito Abatement District (Utah),Insurance reports,undated,Chronological,These reports are used for the reference and generation of claim files.,Retain for 12 year(s),Public, 12734,Uintah Mosquito Abatement District (Utah),Larvae count records,undated,Chronological,"These records are used to document the numbers of mosquitos that are trapped each night in light traps. This information is used to determine if the spraying in the area was adequate\, if not spraying will be repeated. Includes date and time\, location\, truck number\, trap number\, date\, weather conditions\, and number of mosquitos trapped and larvae counted.",Retain for 3 year(s) after completion of publication or report,Public, 12735,Uintah Mosquito Abatement District (Utah),Drainage and easement records,undated,Alphabetical,"These files contain documents executed by property owners granting the city rights of access to their property for public works or other municipal purposes. They include the names of parties\, purposes and terms of access and terms of easement. They are used to provide legal access to enter or modify private property.",Retain permanently,Public, 12750,Legislature. House of Representatives,Committee referral registers,1888-1915.,Chronological.,These registers log the referral of various bills to assorted committees.,,Public, 12806,Board of Education. Office of Education. Education Equity Section,Ethnic artist bank files,1989-,Alphabetical by artist surname,"The Educational Equity Section oversees a program which provides funding for artists of minority ethnic backgrounds to perform in public schools. This program is mainly supported by federal Chapter 2 funds. These files contain a request from a school board to have an artist perform\, approval by the Equity Section of the program\, an evaluation of the program by the school\, and a copy of the payment made to the school.",Permanent. Retain for 5 year(s),Public, 12791,Legislature. Senate,Roll books,1890-1892.,Chronological.,These volumes provide a roster of members and record the ayes and noes of votes.,,Public, 12827,Oak City (Utah),Town council minutes,undated,Chronological,"These are the official record of the proceedings of regularly scheduled\, special and emergency council meetings. Includes date\, time\, and place of meeting\, name of members in attendance and those absent\, a record of subjects discussed\, statements of intent\, and a record of action taken.",Retain permanently,Public, 12844,Board of Education. Office of Education. Office of Human Resource,Human resource management rules,1989-,Chronological by year received,This series includes policy statements from the Department of Human Resource Management (DHRM) which are to guide Human Resource Management practices throughout the Utah state government. Also included are Utah State Office of Education internal policies. These policies may appear as manuals or occasional releases from DHRM.,Retain permanently,Public, 12783,Board of Education. Office of Education. Education Equity Section,National origin discrimination technical reference files,1984-2014.,Alphabetical by conference name or subject,"These files contain materials prepared for conferences and other documents which provide reference information on national origin discrimination for use by the Equity section employees who are concerned with national origin discrimination. The files may include reports\, studies\, special compilations of data\, drawings\, periodicals\, brochures\, and similar material.",Retain for 5 year(s),Public, 12784,Board of Education. Office of Education. Education Equity Section,Race desegregation correspondence,1984-,Alphabetical by surname of corresponding employee,"This series includes the correspondence of Equity personnel concerned with the section's race desegregation programs. The correspondence could be with anyone\, but would generally be with school districts\, schools\, or the U.S._government.",Permanent. Retain for 5 year(s),Public, 12812,Board of Education. Office of Education. Education Equity Section,Telephone bills,1987-,Chronological by bill date,"These records include copies of the phone bills received by Internal Accounting for Educational Equity. Educational Equity receives much of its funding through federal grants\, so records of expenditures of these funds are subject to audit by the federal government. Shown are the phone numbers to and from which the calls are made\, the date and time of the calls\, and the duration of the calls. In addition\, the cost codes for the different federal programs are shown to indicate the source of funds used to pay the bills.",Retain for 5 year(s),Public, 12832,Board of Education. Office of Education. Office of Human Resource,Position descriptions,1992-,Alphabetical by job title,"These records describe established positions within the Utah State Office of Education. The information in these files includes title\, series\, grade\, duties\, responsibilities\, and physical requirements for the job.",Retain for 10 year(s),Public, 12817,Board of Education. Office of Education. Education Equity Section,Travel expenditures log,1990-,"Alphabetical by program name, thereunder chronological","These records include a Request for Approval of Trip form (DF-5)\, which shows the planned itinerary and the costs of the trip. Supporting documentation\, such as conference agenda\, are attached. Upon completion of the trip\, a DF-5A Reimbursement form is completed. In addition to this documentation on each trip taken by agency employees\, the series contains program budget sheets which have been balanced with the travel information. Equity employees each have a corporate credit card which is used to pay for travel and conference expenses. The employee pays this bill and is reimbursed by the agency. These records document the agency payment to the individual employee.",Retain for 5 year(s),Public, 12843,Board of Education. Office of Education. Office of Human Resource,Equal Employment Opportunity files,1992-,"Alphabetical by job title, thereunder chronological by date application was received","This series is composed of the employment application pages which indicate the name\, address\, social security number\, date of application\, title for which applied\, grade for which applied\, gender\, age\, and ethnic group of applicants for Education jobs.",Retain for 3 year(s),Private, 12825,Board of Education. Office of Education. Office of Human Resource,Recruitment files,1988-,"Chronological by recruitment dates, thereunder alphabetical by applicant name","These files contain documentation of the recruiting efforts of the Utah State Office of Education. They include the authorization and announcement in addition to the applications received from individuals\, a register of applicants\, certification of applicants by the Department of Human Resource Management\, and rejection or offer letters. Applications for employment include name; address; phone number; social security number; employment history\, including hours worked\, duties\, title\, supervisor\, dates of employment\, and reason for leaving each previous job; and educational history\, including dates of attendance\, major(s)\, degree(s) awarded\, and transcripts for all postsecondary schools attended. Applications and other documentsrelating to the person hired are transferred to begin a personnel file (series 3616) for that individual.",Retain for 4 year(s),Public, 12837,Board of Education. Office of Education. Office of Human Resource,Equal Employment Opportunity discrimination complaint case files,1984-,"Alphabetical by type, thereunder chronological by year, thereunder alphabetical by employee surname","These files include those complaints filed by employees alleging illegal discrimination. The case files may include any or all of the following documents:__employee statements\, witness statements\, reports or transcripts of hearings or interviews\, examiner's findings and recommendations\, exhibits\, and requests for reconsideration. These files are interfiled with Adverse action files (series 12835) and Grievance/appeal files (series 12836).",Retain for 7 year(s),Private, 12878,Sandy (Utah). Sandy Police Department,NCIC recovered gun files,undated.,Chronological,"These files contain forms used to enter information on the NCIC system. The three separate forms used are stolen articles report\, stolen or missing guns report\, and wanted persons or missing juveniles report.",Retain for 1 year(s),Exempt, 12887,Sandy (Utah). Sandy Police Department,Accident files,undated.,Chronological,"These files document a traffic accident investigated by the police department. The report usually includes complete information on all cars and drivers involved in the accident\, location of accident\, damage\, causes of accident\, date and time. diagram of how accident happened\, the description of the accident\, and weather conditions. The original report is sent to the Financial Responsibilities Section of the Utah State Department of Public Safety if damage exceeds $400\, or injury or death occurs (UCA 41-6-35\, 41-12-4). The original report is maintained by the State for seven years.",Retain for 3 year(s),Public, 12833,Board of Education. Office of Education. Office of Human Resource,Position change requests and authorizations,1988-,Chronological by request date,"Changes in actual job responsibilities or workload can result in a change in a job classification. In order to change a classification\, authorization must be gained from the Department of Human Resource Management (DHRM). In order to secure this authorization\, a DHRM-9 form must be filed along with a position description (series 12832) and an organizational chart. The DHRM-9 includes the identification and address of the requesting agency\, action requested to be taken\, authorizing signatures for the agency\, authorizing signatures for DHRM\, funding sources impacted\, and the effective date of the change. All of these documents are included in this series. Though not required\, letters from supervisors may be included in addition to the foregoing documents.",Retain for 3 year(s),Public, 12862,Board of Education. Office of Education. Services for At-Risk Students,Chapter 1 performance reports,1988-,Chronological,"Services for Students At-Risk Section administers programs which are authorized and funded under Chapter 1\, Title I of the Elementary and Secondary Education Act (P.L._89-10) and a performance report is made each fiscal year to the U.S._Department of Education\, as required by 34 CFR 74.81 (1992). This report includes a list of state operated programs receiving chapter 1 funds\, including the number of students served total and by age group\, descriptions of the program\, and use of funds; local education agency (school district) counts of chapter 1 eligible students and expenditures therefor; and tables and graphs indicating the number of students with different types of handicaps.",Retain for 5 year(s),Public, 12871,Board of Education. Office of Education. Services for At-Risk Students,Migrant education certificates of eligibility,ca._1971-,"Chronological by year of eligibility, thereunder alphabetical by school district, thereunder by student surname","This series is composed of certificates of eligibility which the local migrant education personnel collect. These certificates are used as the source documents for enrolling migrant children in the migrant education program\, which is administered by personnel within the Services for At-Risk Students section. The certificates show the school district name and number; year of enrollment; names of the parents or guardians of the children; names of the children in the family along with their sex\, birthdate\, means of verification of birthdate\, and birthplace; school district from which children moved; people who came with children; qualifying arrival date; migrant status; source of information; signature of interviewer; a certifying signature;language of instruction; race\, age\, grade\, and student identification number; comments; and parental authorization for children to participate in the program.",Retain for 5 year(s) after completion of publication or report,Private, 12881,Sandy (Utah). Sandy Police Department,NCIC wanted persons files,undated.,Chronological,"These files contain forms used to enter information on the NCIC system. The three separate forms used are stolen articles report\, stolen or missing guns report\, and wanted persons or missing juveniles report.",Retain for 1 year(s) after resolution of issue,Exempt, 12876,Sandy (Utah). Sandy Police Department,Internal affairs case files,undated.,Alphabetical,"These files contain records relating to the internal affairs of the police department. They involve investigations of alleged officer misconduct including all records relating to the initiation\, investigation\, and disposition of each case.",Retain for 2 year(s),Protected, 12885,Sandy (Utah). Sandy Police Department,Crime analysis files,undated.,Chronological,"These files were created to anticipate\, prevent\, or monitor possible criminal activity. They include crime patterns\, analyses of particular crimes\, crime reports\, information on potential problems\, forecasts\, movement of known offenders\, and alerts from other agencies.",Retain for 2 year(s),Public, 12893,Board of Education. Office of Education. Services for At-Risk Students,Migrant education review letters,ca._1971-,"Chronological, thereunder alphabetical by school district","Every year\, Migrant Education Programs personnel within the Services for At-Risk Students Section send teams to each school district operating migrant education programs to review and make recommendations on their programs. The notes of the team members (Migrant education review files\, series 12892) are compiled into a review letter which is sent to the school district. The letters contain a summary of the findings of the review team\, recommendations for improvement\, and commendations for exceptional programs.",Retain for 5 year(s) after completion of publication or report,Public, 12890,Board of Education. Office of Education. Services for At-Risk Students,Migrant education reimbursement requests,1988-,"Chronological, thereunder alphabetical by school district","These records are the requests to the Utah State Office of Education (USOE) for reimbursement of program funds\, which come from the local agencies who provide the migrant education services directly to the students. They are maintained in three-ring binders and contain C-20 Awarded Funds Approval Forms\, indicating the recipient agencies\, abstract and object of award\, funding source and type\, USOE distribution codes\, and approvals; copies of Card 4 forms indicating the distribution of funds to individual school districts; and copies of related correspondence between USOE and the local school districts.",Retain for 5 year(s),Public, 12678,Uintah Mosquito Abatement District (Utah),Schedules of daily activities,undated,Chronological,"These are calendars\, appointment books\, schedules\, logs\, diaries\, and other records documenting meetings\, appointments\, telephone calls\, trips\, visits\, and other activities of municipal employees. These are records containing substantive information relating to the official activities of the mayor and other high-level city officials\, the substance of which has not been incorporated into memoranda\, reports\, correspondence\, or other records included in the official files.",Retain permanently,Public, 12679,Uintah Mosquito Abatement District (Utah),Technical reference files,undated,Chronological,"These files contain copies of documents retained strictly for reference and informational purposes and which are not part of the official files. These include copies of reports\, studies\, special compilations of data\, drawings\, periodicals\, books\, clippings\, brochures\, catalogs\, and vendor price lists.",Retain for 1 year(s),Public, 12691,Uintah Mosquito Abatement District (Utah),Check copy file,undated,Chronological,These are facsimile or photocopies of checks issued and are maintained solely as a quick reference source. If documentation is attached see Accounts payable.,Retain for 1 year(s),Public, 12699,Uintah Mosquito Abatement District (Utah),Telephone bills,undated,Chronological,These are the actual bills for telephone service and long distance toll charges.,Retain for 3 year(s),Public, 12720,Uintah Mosquito Abatement District (Utah),Training records,undated,Chronological,"These are records of teaching aids which include manuals\, syllabi\, textbooks\, and other training aids developed by the agency.",Retain permanently,Public, 12759,Board of Education. Office of Education. Strategic Planning Section,Centennial schools grant files,1993-2000.,"Chronological by year of application, thereunder alphabetical by school name",These files contain all successful grant applications for the Centennial Schools Program for the State of Utah. Each grant has a renewal application process which lasts between three and five years.,,Public, 12731,Uintah Mosquito Abatement District (Utah),Encephalitis surveillance reports,undated,Chronological,"This report is used by the Utah State Health Department to verify if there is any danger of an occurrence of encephalitis in certain areas of the state. Chickens are raised in certain areas of the district\, blood is drawn periodically from these birds for testing. These tests are conducted by the mosquito abatement districts. It includes type of tests\, flock\, draw number\, draw date\, report date\, and bird number.",Retain for 3 year(s),Public, 12809,Board of Education. Office of Education. Education Equity Section,Facsimile transmission log,1990-,Chronological,"This log is maintained in order to have an accurate record of transmittals and acknowledgments of FAXes. The log is maintained in a 3-ring binder and includes copies of the cover sheet sent and the transmittal verification produced by the machine. The record shows the names of the sender and recipient\, FAX phone number of the recipient\, subject\, date\, time\, success of transmission\, and length of document.",Retain for 2 year(s),Public, 12792,Legislature. House of Representatives,Roll books,1876-1886.,Chronological.,These volumes provide a roster of members and record the ayes and noes of votes. The 1876 and 1878 volumes also give a docket on reports and petitions.,,Public, 12821,Board of Education. Office of Education. Education Equity Section,Warrant requests,1990-,Chronological,"This series is a compilation of requests for a warrant\, indicating the name and number of the vendor\, a bill from the vendor\, description and cost of items purchased\, and accounting information such as the control number\, organization code\, account\, and the signature of the administrator who is to be charged.",Retain for 5 year(s),Public, 12807,Board of Education. Office of Education. Education Equity Section,"Math, Engineering, and Science Achievement program files",1988-,"Alphabetical by school district, thereunder by school","The Math\, Engineering\, Science Achievement (MESA) Program is designed to encourage women and minorities to enter undergraduate studies in math\, engineering\, and science. This program is administered at the University of Utah\, which is responsible for the official records. The records kept by Educational Equity show the application for funds by local school districts and whether or not funding was authorized.",Retain for 3 year(s),Public, 12835,Board of Education. Office of Education. Office of Human Resource,Adverse action files,1984-,"Alphabetical by type of action, thereunder chronological by year, thereunder alphabetical by employee surname","These files include copies of the proposed action with supporting documents which may include statements of witnesses\, employee's replies to charges\, hearing notices\, reports\, decisions of administrative hearings\, reversals of action\, and appeals. These files are interfiled with Equal Employment Opportunity discrimination complaint case files (series 12837) and Grievance/appeal files (series 12836).",Retain for 3 year(s) after resolution of issue,Private, 12866,Board of Education. Office of Education. Services for At-Risk Students,Drug-Free Schools Program grants to school districts,1984-,"Chronological by fiscal year, thereunder alphabetical by school district","These records concern grants administered by the Services for Students At-Risk Section for the distribution of money received by Utah under Title V of the Elementary and Secondary Education Act (P.L._89-10). The records include warrant requests\, indicating the name and number of the vendor\, a bill from the vendor\, description and cost of items purchased\, and accounting information such as the control number\, organization code\, account\, and the signature of the administrator who is to be charged; Awarded Funds Approval Forms showing an abstract of the expenditures\, the objective of the award\, funding source and type\, Utah State Office of Education distribution codes\, and approval by the associate superintendent\, director of Finance\, controller\, and superintendent for public instruction; and correspondence related to the grants.",Retain for 5 year(s),Public, 12859,Board of Education. Office of Education. Services for At-Risk Students,General Education Provisions Act reports,1987-,Chronological,"The General Education Provisions Act (GEPA\, P.L_90-247)\, as amended\, requires that state agencies which administer certain applicable U.S._Department of Education programs provide annual reports to the Secretary of Education. These are the reports\, which include a list of all grants and contracts made by the state agency with local agencies\, amount of funds which were available to the state\, and the appropriations which authorized those funds.",Retain for 5 year(s) after completion of publication or report,Public, 12886,Sandy (Utah). Sandy Police Department,Case reports,2015.,Chronological,"These are reports of crimes and other cases for police response. They contain all information as to the ""who\, what\, where\, why and how"" of reported incidents. They are used for departmental information\, follow-up investigation\, and statistics. The Supplemental Continuation Reports are used to provide additional information concerning a police investigation. The report is usually filed by case number and frequently is a part of case file. It is also called Incident Report or Offense Report.",Retain for 5 year(s),Protected, 12906,Board of Education. Office of Education. Services for At-Risk Students,Local interagency council applications,1991-,Alphabetical by name of local interagency council.,"Under the Agencies Coming Together for Children and Youth at Risk Act (UCA 63-75-1\, et seq.)\, local interagency councils (LICs) may be formed to assist in providing services to youth who are at risk and need service intervention from more than one agency. LICs include representatives from child welfare\, mental health\, education\, juvenile justice\, youth corrections\, substance abuse\, health\, developmental disabilities\, and parents. LICs may receive state money on a non-competitive basis; however\, they must apply for the funds. This series includes the applications for funds\, correspondence\, and any other documentation related directly to the LIC applications. The application includes the name\, address\, and phone numbers of the LIC; geographic areaserved by the LIC; proposal contact person's name\, title\, agency\, address\, and phone numbers; agency acting as the fiscal agent\, including address\, phone numbers\, federal identification number; LIC membership names\, titles\, and agency affiliation; target population; LIC mission statement; relationship between the LIC and other local programs; number of students to be served with these funds; description of services to be provided; and budget information.",Retain for 7 year(s) after expiration of contractual agreement,Public, 12888,Sandy (Utah). Sandy Police Department,Impounded vehicle reports,undated.,Chronological,"This is a state form used for state tax impounds. This report form contains make and model of vehicle\, the year\, color\, identification number\, tag number\, condition of vehicle\, place impounded\, name and address of owner (if available)\, reasons for impounding\, date and time of impounding\, time and to whom released\, and address. The report is usually filed chronologically by date of impound. The original form is sent to Division of Motor Vehicles. A copy of the report is frequently part of case file.",Retain for 3 year(s),Public, 12864,Board of Education. Office of Education. Services for At-Risk Students,Drug-Free Schools Program performance reports,1988-,Chronological,"Services for Students At-Risk Section administers programs which are authorized and funded under Title V of the Elementary and Secondary Education Act (P.L._89-10). The section submits a performance report every fiscal year to the U.S._Department of Education. This report includes a list of state operated programs receiving funds\, the number of students served total and by age group\, descriptions of the program\, and use of funds; local education agency (school district) counts of eligible students and expenditures; and tables and graphs indicating the number of students with different types of handicaps.",Retain for 5 year(s),Public, 12883,Sandy (Utah). Sandy Police Department,Sex offenders files,undated.,Alphabetical,"These are files maintained by a department on sex offenders living within its jurisdiction. ""All sex offenders shall\, for the first five years after termination of sentence\, again register within ten days of changing his place of habitation."" This registration form is required by the Department of Public Safety and consists of a statement signed by the person\, giving information on current address\, and the fingerprints and photographs of the person. One copy is given to the person\, while others are forwarded to the Department of Public Safety\, which sends one copy to the local law enforcement agency where the person resides (UCA 77-27-21.5). The Bureau of Criminal Investigation maintains the master file.",Retain for 10 year(s),Private, 12901,Board of Education. Office of Education. Services for At-Risk Students,Strategic planning correspondence,1990-,Alphabetical by correspondent name,"Internal or external correspondence regarding general program information duplicated elsewhere\, which does not include policy decisions or directives\, how the office is organized\, how it functions\, its pattern of action\, procedures\, or achievements. Includes electronic mail that communicates the above.",Retain for 3 year(s),Public, 12840,Board of Education. Office of Education. Office of Human Resource,Employee service awards,1990-,"Chronological by year, thereunder alphabetical by employee surname",These records document service awards given to employees for the years they have worked for the State of Utah. Awards are given every five years. These records include the dates of service and savings bond order form.,Retain until final action,Public, 12855,Sandy (Utah). Fire Department,Exposure reports,undated,Chronological,"This report is completed when a fire fighter is exposed to toxic fumes\, smoke\, or chemicals during the course of fire fighting. It is used to verify exposure in case of illness. It includes name of employee\, position\, station\, address where injury occurred\, name and type occupancy\, date and time of exposure\, incident number\, description of exposure\, duration of exposure\, symptoms present\, date and signature of employee\, and date and signature of supervisor.",Retain for 50 year(s),Controlled, 12892,Board of Education. Office of Education. Services for At-Risk Students,Migrant education review files,ca._1971-,"Chronological by fiscal year, thereunder alphabetical by school district","Every summer\, the Migrant Education Program personnel in the Services for At-Risk Students Section send a team to make an on-site visit to each of the schools providing migrant education to evaluate their program. These files include the notes of the members of the review team. The notes are on a prepared form which lists the items to be reviewed. The particulars of the list will vary from school district to school district in accord with their declared desired outcomes.",Retain for 5 year(s) after completion of publication or report,Public, 12934,Board of Education. Office of Education. Strategic Planning Section,Associate superintendent's executive correspondence,ca._1982-2015.,Alphabetical by project or person name,"Business-related correspondence which provide unique information about agency functions\, policies\, procedures\, or programs. These records document material discussions and decisions made regarding all agency interests\, and may originate on paper\, electronic mail\, or other media. This correspondence is filed separately from program case files\, and project files.",Permanent. Retain for 5 year(s),Public, 12856,Sandy (Utah). Fire Department,Investigation reports,undated,Alphabetical,"These reports are completed daily and monthly on all fire investigations. They are used for investigative purposes and for identifying trends in arson incidents. They include date and time of investigations\, fires investigated\, cause of fire\, hours of investigation\, whether arrests or convictions\, time spent in court and/or special investigations\, training received\, flammable liquid and hazardous chemical incidents\, tank inspections\, consultations\, and any special assignments completed.",Retain for 10 year(s),Protected, 12877,Sandy (Utah). Sandy Police Department,National Criminal Information Center (NCIC) stolen guns files,undated.,Chronological,"These files contain forms used to enter information on the NCIC system. The three separate forms used are stolen articles report\, stolen or missing guns report\, and wanted persons or missing juveniles report.",Retain for 1 year(s) or for 0,Exempt, 12897,Board of Education. Office of Education. Services for At-Risk Students,School-based interagency collaboration rejected requests for funds applications,1993-,"Chronological by fiscal year, thereunder alphabetical by school district.","Rejected or withdrawn grant applications\, memoranda\, correspondence\, and other records relating to the decision to reject the grant proposal.",Retain for 7 year(s) after resolution of issue,Public, 12911,Board of Education. Office of Education. Services for At-Risk Students,Communication disorders correspondence,ca._1966-,Alphabetical by correspondent name,"Internal or external correspondence regarding general program information duplicated elsewhere\, which does not include policy decisions or directives\, how the office is organized\, how it functions\, its pattern of action\, procedures\, or achievements. Includes electronic mail that communicates the above.",Retain for 3 year(s),Public, 12905,Board of Education. Office of Education. Services for At-Risk Students,Gang prevention grant applications,1993-,Chronological.,"Beginning in 1993\, under the authority of UCA 53A-15-601\, the Utah State Office of Education started to administer a competitive grant program which distributes state funds to local schools. These funds are to be used to establish and maintain gang prevention and intervention programs. State funds for local programs are distributed on the basis of a competitive application process. This series is composed of the applications for funding under this program\, letters of support\, award letters\, and reviewers' notes. Information on the application includes the school and district applying for funds; starting and ending dates; project director's name\, title\, address\, and phone number; state\, local and total budget; signature of districtsuperintendent; names\, titles\, and agency affiliations for staff involved in development of the program; nature of gang activity in school; target population; past efforts in gang prevention; planned family and student outcomes; means for assessing success of program; narrative summary of project; case files management methodologies; verification of director's experience or training in gang prevention or intervention; budget detail\, including the grant\, local\, in kind\, and total shares for salaries\, employee benefits\, professional and technical services\, inservice activities\, supplies and materials\, equipment\, evaluation costs\, travel indirect costs\, and totals; and assurances of intended compliance with Board of Education rules and applicable statutes.In-house reviewers' notes include application number; checklist of items to assure that the application is complete; decision as to whether or not to forward to the program's evaluation panel; name\, title\, and signature of reviewer; and date of review. Evaluation panel review notes include a rating between 1 and 5 for verification of gang activity\, project coordinator's role and qualifications\, program content and service provisions\, nature of program's impact\, effective collaboration and planning\, research quality\, budget\, prospects for continuation and replicability\, evaluation techniques; recommendation to fund\, not fund\, or fund with modifications; notes of comments of reviewer; reviewer's name and signature; date of review and grant number.",Retain for 7 year(s) after resolution of issue,Public, 12918,Board of Education. Office of Education. Services for At-Risk Students,Corrections education grant applications,1992-,Chronological.,"In 1992\, the State Legislature passed a law\, UCA 53A-1-403.5\, stating that the Utah State Office of Education would be responsible for providing educational services to persons in the custody of the Department of Corrections. These services are conducted through contracts with local school districts. As of 1993\, three school districts are participants in the program:__Iron School District\, Jordan School District\, and South Sanpete School District. This series includes the applications which are filed for funds under this law. The applications show the applicant's name\, address\, and county; application date; project beginning and ending dates; name of program; program director; type of project; budget summary; detail of individualsto be employed\, including name\, title\, salary\, benefits\, and social security number; abstract of program; statement of need; and objectives\, activities\, and means of evaluation.",Retain for 7 year(s) after end of project or program,Public, 12938,Board of Education. Office of Education. Division of Instructional Services,Associate superintendent's executive correspondence,ca._1896-2015.,Chronological by date of correspondence,"Business-related correspondence which provide unique information about agency functions\, policies\, procedures\, or programs. These records document material discussions and decisions made regarding all agency interests\, and may originate on paper\, electronic mail\, or other media. This correspondence is filed separately from program case files\, and project files.",Permanent. Retain for 5 year(s),Public, 12948,Board of Education. Office of Education. Child Nutrition Section,Special Milk Program agreement and review files,1954-,"Alphabetical by local provider name, thereunder chronological by fiscal year","For all U.S._Department of Agriculture (USDA) programs administered by Child Nutrition Programs (CNP)\, agreements between CNP and the actual providers of the services are kept on file to document schools participating the the program. The USDA also requires that reviews or audits be performed on the providers or a sample of the providers on a periodic basis. These files contain the agreements\, reviews\, and correspondence between CNP and local providers. These records include an agreement indicating the name of the sponsoring organization (SO) and the programs in which the organization is enrolled\, certification of eligibility to be an SO\, names of responsible authorities\, reimbursement rates\, and sites operated by the provider; reviews indicating the programs in which theprovider is enrolled\, sites visited and dates\, and compliance or noncompliance with civil rights laws; checklists used by reviewers to verify compliance; correspondence between CNP and the local provider; demographic data on population served by local provider; and copies of reimbursement claim forms.",Retain for 3 year(s) after completion of publication or report,Public, 12920,Board of Education. Office of Education. Services for At-Risk Students,Youth in custody education grant applications,1978-,Alphabetical by school district.,"Under UCA 53A-1-403\, the Utah State Office of Education is responsible for providing educational services to youth in the custody of the Department of Corrections. This series includes the applications which are filed by school districts for funds under this law. The applications show the applicant's name\, address\, and county; application date; project beginning and ending dates; name of program; program director; type of project; budget summary; detail of individuals to be employed\, including name\, title\, salary\, benefits\, and social security number; abstract of program; and statement of need; objectives\, activities\, and means of evaluation.",Retain for 7 year(s) after end of project or program,Public, 12950,Board of Education. Office of Education. Child Nutrition Section,Residential child care institution agreement and review files,1975-,"Alphabetical by local provider name, thereunder chronological by fiscal year","For all U.S._Department of Agriculture (USDA) programs administered by Child Nutrition Programs (CNP)\, agreements between CNP and the actual providers of the services are kept on file to document where the program exists and what is included in the program. The USDA also requires that reviews or audits be performed on the providers or a sample of the providers on a periodic basis. These files contain the agreements\, reviews\, and correspondence between CNP and local providers. These providers may be participating in the National School Lunch Program\, School Breakfast Program\, or the Special Milk Program. The providers included in this series are not public school districts. They may be private schools or independent agencies.These records contain an agreement indicating the name of the sponsoring organization (SO) and the programs in which the organization is enrolled\, certification of eligibility to be an SO\, names of responsible authorities\, reimbursement rates\, and sites operated by the provider; reviews indicating the programs in which the provider is enrolled\, sites visited and dates\, and compliance or noncompliance with civil rights laws; checklists used by reviewers to verify compliance; correspondence between CNP and the local provider; demographic data on population served by local provider; and copies of reimbursement claim forms.",Retain for 3 year(s) after completion of publication or report,Public, 12973,Board of Education. Office of Education. Child Nutrition Section,"Food distribution claims for loss, over shipment, and short shipments",ca._1935-,Chronological by report date,"These records include reports by recipients receiving the wrong quantity of goods or damaged goods. In addition\, the records include the reports which recipients must make to Child Nutrition if the recipient loses commodities due to spoilage or other causes. Includes reports of loss of commodities indicating the name of recipient and person completing form\, type of commodities including quantity and value\, circumstances of loss\, storage conditions at recipient facility\, method of disposition\, and authority by which disposition is performed.",Retain for 3 year(s),Public, 12896,Board of Education. Office of Education. Services for At-Risk Students,School-based interagency collaboration approved requests for funds applications,1993-,"Chronological by fiscal year, thereunder alphabetical by school district.","The School Based Interagency Collaboration effort is funded under UCA 63-75-1 et seq. (1993) and is designed to encourage cooperation amoung the Department of Human Services\, State Office of Education (USOE)\, Department of Health\, and the Office of the Court Administratory in order to provide services to At-Risk youth. Funds are provided to local school districts which organize local interagency efforts. This record series is composed of the applications for funding which were filed by school districts and approved for funding by USOE. Applications for funds show the project name and address\, contact person\, fiscal agent\, amount requested\, type of funds requested\, identification of coordinating council\, identification of case management team\, abstract\, statement of need\, narrative description of proposed project\, objectives\, activities\,personnel\, number of students expected to be served\, a budget plan\, associated correspondence\, and letters of support from local officials or community leaders.",Retain for 7 year(s) after expiration of contractual agreement,Public, 12944,Board of Education. Office of Education. Child Nutrition Section,National School Lunch Program claim for reimbursement files,ca._1946-,"Chronological by fiscal year, thereunder numerical by contract number, thereunder chronological by month","The Child Nutrition Programs (CNP) section is responsible for immediate oversight of the participants in the National School Lunch Program. This is a federal program under the responsibility of the United States Department of Agriculture (USDA). These records document the funds received by schools\, use of the funds\, and reimbursements claimed. Included are recipient allotment memos showing the revenue received by the recipient for the current and immediately prior fiscal years\, the amount budgeted for the recipient\, and allotments for the current month including any late claims; a ledger of payments which indicates reimbursement rates for different types of meals provided\, number of those meals\, reimbursement allotments\, andannual totals for each of these categories; and requests for reimbursement which generally indicate the name of the sponsoring organization\, number of sites\, enrollment or daily attendance\, meal categories and their corresponding reimbursement rates\, number of meals and reimbursement amount claimed\, and certification by the preparer of the form.",Retain for 3 year(s) after completion of publication or report,Public, 12975,Board of Education. Office of Education. Child Nutrition Section,Child and Adult Care Food Program warehouse release forms,1975-,Alphabetical by name of recipient entity,"These records track commodities from warehouse to recipient and document the financial transaction of items purchased. Included are the Child Nutrition Program (CNP) warehouse releases which indicate the name of the recipient\, lane number\, requested shipping date\, quantities received and shipped\, commodity code\, and description of commodities; bills of lading; reports of transfer of commodities from one recipient to another indicating the names and approval of the transferring and receiving agencies along with CNP approval; correspondence between CNP and recipients or warehouses; invoices or adjusted invoices indicating the dates of shipment\, recipient agency\, shipping date\, units delivered\, and freight charges assessed; and copies of checks to CNP from recipients for freight charges.",Retain for 3 year(s),Public, 12946,Board of Education. Office of Education. Child Nutrition Section,Special Milk Program for Children claim for reimbursement files,ca._1954-,"Chronological by fiscal year, thereunder numerical by contract number, thereunder chronological by month","The Child Nutrition Programs (CNP) section is responsible for immediate oversight of the participants in the Special Milk Program for Children. This is a federal program under the responsibility of the United States Department of Agriculture (USDA). These records document the funds received and used by schools and their claims to the USDA for reimbursement. These records contain recipient allotment memos showing the revenue received by the recipient for the current and immediately prior fiscal years\, the amount budgeted for the recipient\, and allotments for the current month including any late claims; a ledger of payments which indicates reimbursement rates for different types of meals provided\, number of those meals\,reimbursement allotments\, and annual totals for each of these categories; and requests for reimbursement which generally indicate the name of the sponsoring organization\, number of sites\, enrollment or daily attendance\, meal categories and their corresponding reimbursement rates\, number of meals and reimbursement amount claimed\, and certification by the preparer of the form.",Retain for 3 year(s) after completion of publication or report,Public, 12968,Board of Education. Office of Education. Child Nutrition Section,Food distribution processor files and general correspondence,ca._1935-,"Chronological by fiscal year, thereunder alphabetical by processor name","United States Department of Agriculture (USDA) commodities are distributed to schools and day care agencies through the Child Nutrition Program of the Utah State Office of Education (USOE). Some recipients have their commodities shipped to processing firms which use the commodities to make a finished food product\, such as making pies from fruit. These records document the activities of the processors in this program. Included are master agreement files and performance reports. The master agreement records consist of a Destination for Delivery of Donated Foods form indicating the name of the distributing agency (USOE)\, processor name\, method of delivery\, contact person to receive forwarding notice\, types of outlets served by theprocessor\, and type of warehouse; an agreement showing the name of the distributing agency\, plant name\, processing company identification with contact person\, terms of agreement\, description of commodities\, quantity and value of items received\, nutritional information on final product USDA certification; and any associated correspondence between Child Nutrition and the processing firm. Includes general correspondence that was distributed to all recipients\, all correspondence to or from the carrier\, and to or from the USDA. The performance reports include a cover letter from the processor\, inventory levels of the commodities held by the processor in total and by end-recipient name\, and quarterly inventory reports. Warehouse and frieght invoices include the breakdown of the monthly billing and a copy of the signed bill of lading.",Retain for 3 year(s),Public, 13021,Department of Health and Human Services. Division of Child and Family Services. Richfield Office,Adoption records,1960-,Alphabetical by surname,"These files document adoption placements for children whose birth parents have either been deprived of or have permanently relinquished their parental rights. Information includes face sheet\, intake information\, social history\, closing information\, medical\, genetic\, and birth information\, educational records\, psychological evaluations\, birth certificates\, legal documents\, adoption reports\, summons\, paternity rights\, administrative reviews\, investigative reports\, handwritten notes\, financial reports\, and correspondence.",Permanent. Retain for 25 year(s),Controlled, 12987,Board of Education. Office of Education. Division of Business and Operations,Deputy superintendent's executive correspondence,ca._1896-2015.,Chronological by date of correspondence,"Business-related correspondence which provide unique information about agency functions\, policies\, procedures\, or programs. These records document material discussions and decisions made regarding all agency interests\, and may originate on paper\, electronic mail\, or other media. This correspondence is filed separately from program case files\, and project files.",Permanent. Retain for 5 year(s),Public, 13025,Department of Health and Human Services. Division of Child and Family Services. Fillmore Office,Out of home substitute care services,1960-1995.,Alphabetical by surname,"This is a record of care and services provided to a child under the age of 18 who has experienced severe emotional disturbances\, physical disability\, and/or social maladjustment and who has been in substitute care placement. The Department of Social Services obtains custody of the child by an order from Juvenile Court. Custody is given by the court when the child has been abused and/or neglected by the parent or guardian. The department can be granted voluntary custody of the child for up to 45 days with an agreement of the parent or guardian. The child remains in the department's custody until a parent or guardian has expressed the willingness and ability to resume permanent responsibility for the child or the court orders thechild returned to the custody and home of the parent. This series includes a psychosocial evaluation\, family studies\, financial disclosures\, treatment plans\, progress notes\, supportive services\, court orders and Health and Education records and fees.",Retain for 50 year(s) after case is closed,Controlled, 13051,East Layton (Utah). City Commission,Criminal justice dockets,undated.,none,,,,2 microfilm reels 13120,Daggett County (Utah). County Sheriff,Felony investigation case files,undated,,"These case files are created as a result of a felony complaint or investigation by the sheriff's department. They are the central case files for felony cases handled by the agency. These files may include the investigative report\, fingerprint cards\, original arrest report\, supplemental reports\, copies of warrants\, photographs\, correspondence\, court orders\, court dispositions\, officer's notes\, pertinent laboratory tests\, copies of booking sheets and arrest reports.",Retain for 5 year(s),Protected, 13112,Grand County (Utah). County Recorder,Dependent mothers records,1913.,none,"Gives mother's name\, address\, names and birth dates of children\, amount of money sent the mother\, and date of payment.",,Private,1 microfilm reel 14289,Governor's Office of Economic Opportunity. Procurement Assistance,Regional affiliate monthly reports,1985-,"Chronological, thereunder numerical by region number","These reports are summaries of local affiliate office activity. They facilitate effective oversight of the procurement outreach program and contain information collected from the local offices\, which is entered into a database. Included are the names of firms receiving contracts\, contract value\, total number of contracts awarded\, and related information.",Retain for 6 year(s),Protected, 14313,Southwest Utah Public Health Department (Utah),Drinking water systems survey,1993-,Alphabetical by company name.,"These surveys record the inspections of water tanks for proper security\, sanitation\, proper maintenance\, sanitation\, and chlorine levels to guarantee water quality. The survey forms include date\, name and address of owner\, location of water system\, results of inspection\, and signature of sanitarian.",Retain until final action,Public, 14321,Southwest Utah Public Health Department (Utah),Food service plan review records,1972-,Alphabetical by company name,"These review forms document the local health department's review of food service plans prior to the opening of the establishment. This is part of the local health departments duties as set out in UCA_26A-1-114(2)(a) (2011). The department reviews floor plans\, equipment schedules\, plumbing plan and schedule\, lighting plan\, finish schedule (floors\, walls\, and ceiling)\, and equipment details when necessary to determine whether food establishments meet general requirements for bathrooms\, washing facilities\, plumbing\, cooking equipment\, grease traps\, lighting\, waste disposal\, and other facilities prior to the opening of the establishment. These forms include the establishment's name\, address\, mailing address\, and telephone number\, reviewers name\, date\, a listing of any areas of concern\, and comments.",Retain for 3 year(s),Public, 14330,Southwest Utah Public Health Department (Utah),Private well records,1972-,Alphabetical by company name,"These records document the approval of the department for the construction and use of private wells\, as authorized by UCA 26A-1-115(1) (1992). The State Health Department maintains the listing of all private wells and retains record copy of state approvals. These records include the property address\, owner name\, contractor's name\, final inspection date\, subdivision where property is located\, water supply type\, source\, and description\, whether construction approved or not\, results of water quality tests\, and inspector's name.",Retain until disposition of asset,Public, 14331,Southwest Utah Public Health Department (Utah),Recreational camps and temporary mass gathering inspection reports,1972-,Alphabetical by company name,"These records document the approval of the department for the construction and use of private wells\, as authorized by UCA 26A-1-115(1) (1992). The State Health Department maintains the listing of all private wells and retains record copy of state approvals. These records include the property address\, owner name\, contractor's name\, final inspection date\, subdivision where property is located\, water supply type\, source\, and description\, whether construction approved or not\, results of water quality tests\, and inspector's name.report of inspection on site\, water supply\, waste water disposal\, service buildings\, housing\, swimming or wading facilities\, solid waste\, and first aid facilities; any applicable remarks; date; operator's or representative's signature\, and signature of sanitarian. All deficiencies must be corrected before next inspection or specified period or facility could be closed for noncompliance (UCA 26A-1-114(1)(g) (1992)).",Retain for 3 year(s),Public, 14359,South Davis Sewer District (Utah),"Agreements, easements and deeds",undated,,"These files contain documents executed by property owners granting the city rights of access to their property for public works or other municipal purposes. They include the names of parties\, purposes and terms of access and terms of easement. They are used to provide legal access to enter or modify private property.",Retain permanently,Public, 14333,Southwest Utah Public Health Department (Utah),School building inspection records,1972-,Alphabetical by company name,"These files document the inspections conducted by the local health agency to ensure that the school buildings and premises are safe for use by the students and school personnel. This is part of the local health agencies duties as set out in UCA 26A-1-114(3) (1992). These inspection forms include school district's name\, school type\, school's name\, enrollment\, number of class and work rooms\, inspection date\, inspector's name\, the inspector's remarks\, and the results of the inspection of the grounds\, school rooms\, floors\, walls\, ceilings\, chalkboards\, heating\, ventilation\, lighting\, seating\, water supply\, hand washing facilities\, toilet facilities\, locker facilities\, shower rooms\, and waste disposal.",Retain for 6 year(s),Public, 14361,South Davis Sewer District (Utah),Investment records,undated,,"These are registers of all investments made by the municipality. A work sheet is kept on each investment. They include the check stub of the institution issuing the investment\, a copy of the investment\, the check issued by the vendor and a validated receipt written by the municipality.",Retain for 3 year(s),Public, 14396,South Davis Sewer District (Utah),Equipment maintenance records,undated,,"These are records of service repair and maintenance of municipal equipment\, including office machines and furniture.",Retain for 2 year(s),Public, 14336,Southwest Utah Public Health Department (Utah),Swimming pool inspection report,1972-,Alphabetical by company name,"This is a report on the inspection of public swimming pools as required by UCA 26A-1-114(1) and 26-15-2 (1992). This report form includes the pool name\, pool address\, owner's name\, operator's name\, the date and time of the inspection\, the number of bathers during the inspection\, inspector's name\, and inspection results.",Retain for 4 year(s),Public, 14356,South Davis Sewer District (Utah),Resolutions,undated,,"These are formal statements of a decision\, or expression of opinion put before or adopted by the city council. They may perform the same function as an ordinance. Resolutions may include the following: establishing water and sewer rates\, charges for garbage collection and fees charged for municipal services\, establishing policies and guidelines\, and regulating the use and operation of municipal property (UCA 10-3-717).",Retain permanently,Public, 14372,South Davis Sewer District (Utah),Audit reports,undated,,These are reports prepared by external auditors examining and verifying the municipality's financial activities for the year. These reports include statements of receipts and disbursements for each department (UCA 10-6-151).,Retain permanently,Public, 14390,South Davis Sewer District (Utah),As-built drawings,undated,,"These as-built drawings document all construction projects including runways\, cargo buildings\, terminals\, hangars\, and remodeling projects. They serve as a record of actual construction.",Retain permanently,Public, 14389,South Davis Sewer District (Utah),National Pollutant Discharge Elimination System permits,undated,,"These are permits issued under the Clean Water Act permitting the discharge of specific pollutants under controlled conditions (40 CFR 122.28 (2008)). This applies to municipalities with a population of 100\,000 or greater.",Retain permanently,Public, 14398,South Davis Sewer District (Utah),Operational log,1960-,,"This log records daily information on plant operations such as rate of flow\, chemical inventories\, chemicals used\, chlorine residual testing results\, and turbidity amount in water. It is required by 40 CFR 130.4. An annual summary is submitted to the State Health Department.",Retain for 2 year(s),Public, 14378,South Davis Sewer District (Utah),Payment stubs,undated,,"These stubs are received with payments for services. They are used as the official record of customers\, payments being received and posted. They include account number\, name\, service address\, payment received\, receipt date and number.",Retain for 3 year(s),Public, 14393,South Davis Sewer District (Utah),Income tax files,undated,,"These files contain forms for individual employee's exemptions and withholding taxes. Includes withholding tax exemption certificates\, such as IRS form W-4 and similar tax exemption forms.",Retain for 3 year(s),Public, 14406,Department of Commerce. Division of Professional Licensing,Health care assistant licensing case files,1994-2002.,Numerical by license number,"This series includes applications\, registrations\, and licenses collected by the division on persons wanting to be recognized by the state as health care assistants. Information includes name\, occupational licenses\, address\, and social security number.",,Public, 14414,Department of Commerce. Division of Professional Licensing,Citation records,1992-,Numerical by citation.,"This series documents violations of state business statutes. Information includes: violator's response\, citation issued\, violator identification information\, and description of offense.",Permanent. Retain for 60 year(s),Public, 14385,South Davis Sewer District (Utah),Monthly discharge monitoring report,undated,,"These are monthly and quarterly reports on the daily operations of treatment plants. They are submitted to the State Bureau of Water Pollution and to the Environmental Protection Agency (EPA). These reports are a record of the average amount of pollution discharged into the waters of the municipality from National Pollutants Discharge Elimination System (NPDES) permit holders. They document the daily operations of the Water Reclamation Plant such as sewage flow\, grit removal\, chlorine usage\, residuals\, digester gas products\, and lab analytical results (40 CFR 122.41(j)(2) (2006)).",Retain for 5 year(s),Public, 14449,Nebo School District (Utah). Department of Finance,Student cumulative record,ca. 1927-,Alphabetical by student's surname,"These student's official transcripts copies of achievement test scores\, report cards and health records document student performance and are used for reference purposes. The transcript (series 84708) is the permanent part of the student record and includes student's name\, address\, birthdate\, parents' names\, lists of high school classes and grades\, date of graduation\, test scores\, class ranking\, grade point average\, and social security number.",Retain for 3 year(s) after separation,Exempt, 14411,Department of Commerce. Division of Professional Licensing,Preliminary investigative evidence files,1990-,Numerical by case.,This series includes files of collected evidence to support cases brought by the State of Utah against violators of state occupational or professional licensing statutes. This is preliminary information gathered prior to formal administrative or criminal actions brought against offenders.,Retain for 10 year(s) after case is closed,Protected, 14427,Murray (Utah). City Library,Scrapbooks,1939-,Chronological,"These are a chronological record of the municipality or individual municipal departments which include photographs\, newspaper clippings and other items pertaining to the activities\, actions and reactions of citizens.",Retain permanently,,2 microfilm reels 14422,South Davis Sewer District (Utah),Special treatment industrial files,undated,,"These are monthly and quarterly reports on the daily operations of treatment plants. They are submitted to the State Bureau of Water Pollution and to the Environmental Protection Agency (EPA). These reports are a record of the average amount of pollution discharged into the waters of the municipality from National Pollutants Discharge Elimination System (NPDES) permit holders. They document the daily operations of the Water Reclamation Plant such as sewage flow\, grit removal\, chlorine usage\, residuals\, digester gas products\, and lab analytical results (40 CFR 122.41(j)(2) (2006)).",Retain for 5 year(s),Public, 14469,Pleasant Grove (Utah),Residential building plans,undated,,"These are the blueprints and specifications submitted by building contractors or owners when applying for a building permit for the construction of residential buildings. The specifications are compiled by the architect for use of contractor to complete detail work providing type\, grade\, brand of materials to be used and general conditions which govern the methods to be employed by the contractor in completing work as well as temporary facilities\, job cleanup\, security\, time limits\, deadlines\, and the responsibilities of the architect\, owner and contractor. They are used for determining code compliance and the enforcement of building codes. They are usually arranged by permit number or address.",Retain for 1 year(s) after end of project or program,Public, 14458,Pleasant Grove (Utah),Annual financial reports,undated,,"These are statistical reports on the financial affairs of the entire municipality or a specific department. These reports usually include a statement on the value of all municipally owned property\, and an accounting of all income and expenditures in relationship to the final budget.",Retain permanently,Public, 14474,Pleasant Grove (Utah),Conditional use permit files,undated,,"These files document the application for conditional use permits. These permits allow the construction of buildings on the condition that impacts on neighborhood are mitigated. The files contain the original application\, blueprint drawings\, investigative reports\, recommendation of planning commission\, cash receipts\, and related correspondence.",Retain permanently,Public, 14472,Pleasant Grove (Utah),Construction reports,undated,,"These reports are a monthly summary of construction and demolition activity in terms of permits\, cost\, and housing units. They are created from information provided from the permit invoices and show the comparison to same month in the previous two years. They are used for statistical analysis of current development trends. This information is submitted to both the U.S. Census Bureau and Utah Bureau of Economic and Business Research.",Retain for 2 year(s),Public, 14491,Pleasant Grove (Utah),Court summons,undated,,"This is a call for citizens to appear in court for criminal offenses. After summons are served the original is returned to the court. A log is usually kept indicating when summons was served (date and time)\, name of person served\, and reason for being served.",Retain for 2 year(s),Public, 14467,Pleasant Grove (Utah),Building cards,undated,,"These reference card files record the issuance of building permits\, names of owner and contractor\, address and type of permit. They are usually arranged numerically by permit number and serve as an index to the permit files.",Retain permanently,Public, 14477,Pleasant Grove (Utah),Rezoning files,undated,,These files document attempts to rezone areas within municipality. They contain the original application; review forms; maps of areas involved; copies of investigative reports; copies of planning commission minutes; notice of hearings; copies of ordinances; copies of city council agenda.,Retain permanently,Public, 14486,Pleasant Grove (Utah),Meter books,undated,,"These books record the readings of customer's water\, sewer or electric meters by municipal employees. They are used for billing purposes. They include name of employee reading meter\, meter readings\, date read\, account number\, billing code\, final reading\, reasons for turnoff\, if meter was pulled or reinstalled\, and meter charges.",Retain for 3 year(s),Public, 14478,Pleasant Grove (Utah),Site review plans files,undated,,"These files document the regulatory review and approval of commercial and industrial site plans by various municipality departments. The files contain a checklist of approvals; copies of the recommendations of planning commission; cash receipts\, site plan review forms; investigative reports and recommendations; building plans and related correspondence.",Retain permanently,Public, 14505,Pleasant Grove (Utah),Pawn shop receipts,undated,Chronological.,"These are receipts submitted by pawn shop owners for items pawned. They are used to trace stolen merchandise. They include the name of the pawn shop\, type of merchandise\, serial number\, and description of item.",Retain for 1 year(s),Public, 14514,Pleasant Grove (Utah),Dispatch tape recordings,undated,,These are twenty-four hour tape recordings of incoming and outgoing phone or radio calls made from the dispatch office. They are used to document the actions of dispatch personnel. They are rotated on a regular basis. Portions of the tapes concerning questionable cases are transferred to cassette tape recordings.,Retain for 30 day(s),Public, 14471,Pleasant Grove (Utah),Public building building plans,undated,,"These are the blueprints and specifications submitted by building contractors or government agencies applying for a building permit for the construction of government buildings. The specifications are compiled by the architect for use of the contractor to complete detail work providing type\, grade\, brand of materials to be used and general conditions which govern the methods to be employed by the contractor in completing work as well as temporary facilities\, job cleanup\, security\, time limits\, deadlines\, and the responsibilities of the architect\, government agency and contractor. They are used for determining code compliance and the enforcement of building codes. They are usually arranged by permit number or address.",Retain permanently,Public, 14508,Pleasant Grove (Utah),Traffic citations,undated,,"This is a copy of a citation issued by the police to drivers violating motor vehicle and traffic laws. It usually includes date\, time\, and location of violation\, license number of vehicle\, violation code\, name of officer\, and signature of person receiving citation.",Retain for 2 year(s),Public, 14525,Pleasant Grove (Utah),Firearms inventory card files,undated,none,"These card files list all firearms in police department's inventory. Cards contain name of manufacturer\, serial number\, model\, caliber\, to whom issued\, by whom issued and date. Files also show illegal weapons that cannot be resold\, and guns not serviceable which are used for training purposes.",Retain for 2 year(s) after disposition of asset,Public, 14519,Pleasant Grove (Utah),Chemical analysis records,undated,,"These are records of individuals who have been chemically tested for suspicion of or arrested for driving under the influence of alcohol or drugs. They usually include the chemical analysis reports which show subject\, date\, case number\, time of test\, testing officer\, instrument serial number\, and test results (UCA 41-6-44.3). Usually these tests are part of the case file and are filed by case number. A copy is frequently attached to the arrestee's criminal history file.",Retain for 3 year(s),Private, 14545,Pleasant Grove (Utah),Chemical and radiological water analyses,undated,,"These forms verify water quality and show the various locations of sampling points of water taken from the distribution system and sources of supply for chemical and radiological tests. They include location\, date of collection\, name of person taking sample\, type of sample taken\, date of analysis\, name of lab\, person responsible for performing analysis\, method used\, and results. The State Health Department receives copies of these test forms and retains them for 40 years.",Retain for 10 year(s),Public, 14562,Pleasant Grove (Utah),Insurance policy files,undated,,These are insurance policy contracts between municipality and private insurers.,Retain for 15 year(s) after final action,Public, 14574,Pleasant Grove (Utah),Census information files,undated,,These files contain copies of U.S. Census Bureau forms on government employment and local government tax revenues. They are used to meet the requirements for Federal Revenue Sharing and to make financial information available to the public.,Retain for 3 year(s),Public, 14518,Pleasant Grove (Utah),Police misdemeanor case files,undated,,"These case files are created as a result of a complaint or other actions being investigated by the police department. They are the central case files for all cases handled by agency. Case files are usually filed numerically by case number. It is recommended files be separated by case type providing ease in the weeding of files. These files may include the investigative report\, fingerprint cards\, original arrest report\, supplemental reports\, copies of warrants\, photographs\, correspondence\, court orders\, court dispositions\, officers' notes\, pertinent laboratory tests\, copies of booking sheets and arrest reports.",Retain for 3 year(s),Protected, 14539,Pleasant Grove (Utah),Well pumping records files,undated,,"These files contain records showing the amount of water pumped from each well in district system. The records show operating time\, power used\, pumping water level and static level.",Retain for 2 year(s) after completion of publication or report,Public, 14555,Pleasant Grove (Utah),Underground storage tank records,undated,,"These files contain applications received by the fire department and permits issued to individuals desiring to store flammable liquid or liquid petroleum. Permits are only issued after inspection and approval of tanks. They include an application form\, permit\, a sketch or diagram of location along with tank dimensions\, and an inspection report.",Retain for 6 year(s) after disposition of asset,Public, 14523,Pleasant Grove (Utah),DUI reports,undated,,"These reports are a three-part state form used for reporting persons arrested for Driving Under the Influence of Alcohol (DUI). The original is sent to the Driver's License Division of the Department of Public Safety (UCA 41-2-130(4)). The report is filed by case number and by arrestee's name\, and sometimes is part of the case file.",Retain for 2 year(s),Protected, 14557,Pleasant Grove (Utah),Recreational program files,undated,,"These program files document specific recreation programs sponsored by the municipality. They are used for reference in developing future programs. They include flyers of specific programs\, receipts for fees paid and press releases. They also include an accounting of participants and receipt numbers.",Retain for 3 year(s),Public, 14556,Pleasant Grove (Utah),Hydrant maintenance records,undated,,"These records document the maintenance of fire hydrants. They are used to locate fire hydrants and to verify annual inspections which document they are functioning properly. They include locations\, notations and dates on annual inspections indicating physical characteristics\, operation\, flow check\, pressure and leakage.",Retain for 2 year(s) after superseded,Public, 14588,Labor Commission. Industrial Accident Division,Injury look-up program files,1950-,none,"This series consists of an electronic listing of the job injuries reported to the Labor Commission. Information includes the social security number\, date of injury\, claim number\, name of injured party\, name of employer\, name of insurance carrier\, unemployment insurance number\, occupation\, nature and type of injury and the amounts paid on claim. The listing is used as a reference tool by the Commission.",Permanent. Retain for 15 year(s),Private, 14601,Pleasant Grove (Utah),Unclaimed property files,undated,,"These files document the disposition of unclaimed property held by the police department. The files contain verified annual reports submitted to the State Treasurer before November for previous fiscal year (UCA 78-44-18) and forms completed by finder of lost property and delivered to a local law enforcement agency. The finder of lost property shall sign a statement stating ""how the property came into his possession\, including time\, date\, and place\, and stating that he does not know...[owner] and his possession of it is not unlawful"" (UCA 77-24a-3). A notice is placed in a local newspaper. If not claimed after 3 months\, the finder may claim property upon the ""payment of cost incurred for advertising and storage"" (UCA 77-24a-5). If not claimed the property may be sold at auction and the proceeds pay ""necessary expenses incurred in the preservation of such property and return balance to the state treasurer"" (UCA 77-24-4).",Retain for 10 year(s),Public, 14626,Salt Lake City (Utah). Mayor : Mendenhall,Audit record files,1981-1983.,None,These files document performance and operation audits undertaken of city departments during the Wilson administration. They include drafts and actual final audits.,,Public, 14582,Pleasant Grove (Utah),Certification of bond redemption and destruction,undated,,These are certificates sent to the municipality by the paying agent which track payment and destruction of bond coupons.,,Public, 14603,Pleasant Grove (Utah),Eligibility list or register,undated,,These are lists of individuals eligible to fill specific municipal positions.,Retain for 2 year(s),Public, 14604,Pleasant Grove (Utah),Employment applications,undated,,"These are forms listing name of applicant\, address\, professional information\, previous employment\, education\, references\, and certificates submitted to Personnel Office by applicant.",Retain for 2 year(s),, 14632,Salt Lake City (Utah). Mayor : Mendenhall,Personnel files,1990-1991.,Alphabetical by name,"These files document activities between the mayor and individual department heads (police chief\, fire chief\, etc.). Includes correspondence\, memoranda\, reports\, and letters of recommendation.",,Public, 14261,Governor's Office of Economic Opportunity. Procurement Assistance,Weekly activity reports,1985-,Chronological,"These weekly reports of the employees provide source information for the Monthly activity reports\, series 14262\, and provide a means of reporting employee activity to supervisors. The information includes an activity summary of employees\, including identification of newly registered clients\, problems with existing contracts\, employee projects\, and number of consultations during the week.",Retain for 4 year(s) after completion of publication or report,, 14265,Governor's Office of Economic Opportunity. Procurement Assistance,Regional affiliate office files,1985-,"Alphabetical by region name, thereunder chronological","These contracts (between the Procurement Office and the local affiliates)\, activity reports\, correspondence\, and related documentation are maintained to provide administrative oversight of the affiliated procurement offices\, operated by nine councils of government. The information includes summaries of activities by the local office\, policy statements from the main office\, and other related information.",Permanent. Retain for 3 year(s),Public, 14290,Governor's Office of Economic Opportunity. Procurement Assistance,Parking validation disbursement record,1991-,Chronological,"These forms document the disbursal of parking validations to Procurement Outreach visitors. Information includes the date of visit\, visitor name\, name and type of firm represented\, and number of validations issued.",Retain for 2 year(s),Public, 14318,Southwest Utah Public Health Department (Utah),Food establishment application permit,1972-,Alphabetical by company name,"This is an application used to obtain a permit to operate a food establishment. The form includes date\, business name\, address\, and telephone number; applicant's name\, address\, and telephone number; business type; a statement signed by applicant indicating permit conditions; fee amount; permit number; name of person approving application\, and the name and address of property owner.",Retain for 3 year(s),Public, 14250,Governor (1965-1977 : Rampton),State agency correspondence,1960-1976.,Chronological by year.,"This series contains correspondence created by various state agencies\, as well as related correspondence created by Governor Rampton and the citizens of Utah\, all of which was generated in efforts to develop and delegate appropriate state policies. This series holds correspondence\, reports\, a small number of photographs\, and other related items. The papers reflect the activity of the state agencies and the nature of the interaction between these agencies and the Governor 's office. Correspondence may be found on topics including atomic energy and emergency services\, alcoholism and drugs\, higher education in a time of campus unrest\, civil rights and equal employment opportunity\, environmental health\, natural resources\, transportation and development of a tourist-friendly state\, the celebration of America's bicentennial\, Utahns who died in the Vietnam War\, and the reorganization of the executive branch of the state government through the recommendations of the Little Hoover Commission .",,Public,55.35 cubic feet 118 microfilm reels 14319,Southwest Utah Public Health Department (Utah),Food handlers permit application records,1972-,Alphabetical by company name,"These forms document the application and issuance of food handlers permits. They include applicant's name\, address\, and telephone number\, date\, birth date\, sex\, physical description\, place and address of employment site\, whether permit previously issued\, and applicant signature.",Retain for 3 year(s),Private, 14337,Southwest Utah Public Health Department (Utah),Swimming pool permits,1972-,Alphabetical by company name,"These files document the issuance of permits by the health department to operate public swimming pools. The permits include the permit holder's name\, the business name\, the permit holder's home and business addresses\, the date issued\, expiration date\, property owner's name\, the type of business\, date application approved\, and permit number.",Retain for 2 year(s) after expiration of permit or license,Public, 14357,South Davis Sewer District (Utah),Employee benefit files,undated,,These are reports and related papers including copies of vouchers and payment schedules pertaining to insurance deductions.,Retain for 3 year(s),Public, 14329,Southwest Utah Public Health Department (Utah),"Rest stop, mobile home parks, and roadway parks inspection reports",1972-,Alphabetical by company name,"These report forms document the health department inspections of mobile home parks\, recreational vehicle parks\, and roadway rest stops. All deficiencies discovered must be corrected by the next routine inspection or a specified time period or facilities could be closed for noncompliance (UCA 26A-1-114 (1992)). The report form includes name of park or rest stop\, city\, county\, health department\, number of spaces occupied (independent\, dependent\, self-contained)\, secondary water source\, on-site sewage disposal site\, owner's/operator's name and address\, type of inspection (routine\, complaint\, construction inspection\, request\, follow-up\, pre-opening\, survey\, other)\, inspection results concerning water supply\, wastewater disposal\, service buildings\, swimming andwading facilities\, and solid waste disposal\, any specific remarks\, date\, owner's or representative's signature\, and sanitarian's signature.",Retain for 3 year(s),Public, 14339,West Valley City (Utah). Department of Administration,Employment examinations,1982-,"Chronological, thereunder alphabetical by employee surname","These examinations are required of applicants for police officer and firefighter positions. They include date\, position tested for (i.e.\, police officer or firefighter)\, employee name\, social security number\, the actual test questions and applicant's answers\, and score.",Retain for 2 year(s),Protected, 14374,South Davis Sewer District (Utah),Bond issue file,undated,,"These files document the implementation of significant municipal bonds (i.e.\, revenue or special bonds)\, but not general obligation bonds. These files include authorizations supporting financial data\, contracts or sales agreements\, destruction certificates\, and sample copies of bonds sold as evidence of municipal indebtedness.",Retain permanently,Public, 14363,Granite School District (Utah). Fox Hills Elementary School,General subject files,undated,,"These are records of a general facilitative nature created or received in the course of administering programs. Includes daily\, weekly\, or monthly activity reports which are summarized in an annual report.",Retain for 2 year(s),Public, 14383,South Davis Sewer District (Utah),Work orders,undated,,"These are authorization forms for repair or maintenance work on department vehicles\, equipment\, or municipally-owned facilities or structures.",Retain for 3 year(s),Public, 14394,South Davis Sewer District (Utah),Employer's first report of injury,undated.,,"These files contain forms\, correspondence and related medical and investigatory records relating to on-the-job injuries\, whether or not a claim for compensation was made. They exclude copies filed in the Personnel files and those submitted to the Utah Industrial Commission.",Retain for 5 year(s),Public, 14415,Department of Commerce. Division of Professional Licensing,Contract files,1990-,None.,This series includes contracts and agreements provided to the Division of Occupational and Professional Licensing by associations and testing agencies. These entities enter into agreements with the division to supply examinations for licensure applicants.,Retain for 5 year(s) after superseded,Public, 14424,South Davis Sewer District (Utah),Line extensions project files,undated,,"These project files document the planning\, design\, and construction of municipally-owned facilities\, structures or systems. They are also used for budget planning and litigation research. They include correspondence\, copies of agreements\, engineer's personal notes\, guarantees and warranties\, testing reports\, reports (daily\, weekly\, monthly)\, and permits to work in the public way for municipality projects such as street drains\, curb and gutter\, sidewalk\, paving extensions\, street construction and repairs to additions to city buildings.",Retain permanently,Public, 14479,Pleasant Grove (Utah),Subdivision review case files,undated,,These case files document the developmental history of subdivision plans submitted to the Planning Commission for compliance review with zoning ordinances.,Retain permanently,Public, 14488,Pleasant Grove (Utah),Police officer activity report,undated,,"This is a report of daily and monthly activity per work shift per officer. It is used to compile annual reports and for planning and budgeting purposes. It usually includes date\, case number\, type of case or fire\, but may also show officer's name\, shift\, vehicle number\, total hours on and off duty\, administrative time\, and investigative time.",Retain for 2 year(s),Public, 14442,Granite School District (Utah),Student transcript,ca. 1907-,"Chronological, thereunder alphabetical by student surname","Official record of school attendance and high school graduation used to document graduation and to verify class attendance. Includes student name\, address\, birthdate\, parents' names\, high school classes and grades\, graduation date\, test scores\, grade point average\, and social security number.",Retain permanently,Exempt, 14481,Pleasant Grove (Utah),Subdivision review case files (vicinity plans),undated,,These case files document the developmental history of subdivision plans submitted to the Planning Commission for compliance review with zoning ordinances.,Retain permanently,Public, 14489,Pleasant Grove (Utah),Accident files,undated,,"These files document a traffic accident investigated by the police department. The report usually includes complete information on all cars and drivers involved in the accident\, location of accident\, damage\, causes of accident\, date and time. diagram of how accident happened\, the description of the accident\, and weather conditions. The original report is sent to the Financial Responsibilities Section of the Utah State Department of Public Safety if damage exceeds $400\, or injury or death occurs (UCA 41-6-35\, 41-12-4). The original report is maintained by the State for seven years.",Retain for 3 year(s),Public, 14464,Pleasant Grove (Utah),Sales and use tax reports,undated,,"These forms are required by the State Tax Commission to report quarterly sales and to remit the amount collected and due to the state (e.g.\, municipal swimming pools).",Retain for 4 year(s),Public, 14473,Pleasant Grove (Utah),Board of Adjustment case files,undated,,These case files document the zoning activities of the Board of Adjustments. They are used to document the cases brought before the Board of Adjustment and its decisions. They contain the original application; findings and order; correspondence; and any exhibits such as plot plans or elevations. They are usually arranged numerically by case number.,Retain permanently,Public, 14484,Pleasant Grove (Utah),Billing report printout,undated,,"These computer printouts list daily billing transactions. They are used for audit purposes. They include accounts deleted\, accounts transferred\, routes billed\, adjustments posted\, and reported balance.",,Public, 14504,Pleasant Grove (Utah),Impounded vehicle reports,undated,,"This is a state form used for state tax impounds. This report form contains make and model of vehicle\, the year\, color\, identification number\, tag number\, condition of vehicle\, place impounded\, name and address of owner (if available)\, reasons for impounding\, date and time of impounding\, time and to whom released\, and address. The report is usually filed chronologically by date of impound. The original form is sent to Division of Motor Vehicles. A copy of the report is frequently part of case file.",Retain for 3 year(s),Public, 14520,Pleasant Grove (Utah),Crime analysis files,undated,,"These files were created to anticipate\, prevent\, or monitor possible criminal activity. They include crime patterns\, analyses of particular crimes\, crime reports\, information on potential problems\, forecasts\, movement of known offenders\, and alerts from other agencies.",Retain for 2 year(s),Private, 14538,Pleasant Grove (Utah),Complaint files,undated,,"These files document complaints received and responded to by the department (e.g.\, streets\, sanitation\, traffic signals). They include name and address of complaint\, date received\, description of problem\, date and action taken.",Retain for 2 year(s),Public, 14524,Pleasant Grove (Utah),Field interrogation reports,undated,none,"This is a limited informational report filled out by a peace officer. The report contains information on suspicious persons an officer has stopped. It includes descriptions of individual and vehicle\, time and place of contact\, and reason for suspicion.",Retain for 1 year(s),Protected, 14535,Pleasant Grove (Utah),Street maintenance records,undated,,"These files document the repairs and maintenance work on municipal streets\, street lights\, and sidewalks. They include reports\, logs\, or similar records\, completed on a daily\, weekly\, and/or monthly basis.",Retain for 3 year(s),Public, 14551,Pleasant Grove (Utah),Sewer main location plats,undated,,"These are plat drawings of each municipal street detailing all sewer mains in the municipality system by area number. They are used to locate sewer mains. They include drawings of all sewer mains in municipal system showing depth of sewer mains\, percentage of grade\, location of lateral connections and sewer manholes\, and size of lines.",Retain until superseded,Public, 14511,Pleasant Grove (Utah),Arrest warrant logs,undated,,"These are a court authorization for the police to make an arrest. After the warrant is served the original is returned to the court. A log is kept of all warrants served indicating date and time served\, name of person served\, and purpose. Log is usually arranged chronologically by date.",Retain for 1 year(s),Public, 14537,Pleasant Grove (Utah),Drawings and diagrams,undated,Alphanumerical.,"These are drawings and blueprints of engineering ""as-built"" projects. They are used by the public and city personnel to establish existing information for all city locations. They include drawings of street construction. sidewalks\, storm drains\, waterlines\, reservoirs\, public facilities\, and other city building projects\, providing date\, legend\, north arrow\, city title\, scale and actual drawings.",Retain permanently,Public, 14553,Pleasant Grove (Utah),Wastewater discharge monitoring report,undated,,"These are monthly and quarterly reports on the daily operations of treatment plants. They are submitted to the State Bureau of Water Pollution and to the EPA. These reports are a record of the average amount of pollution discharged into the waters of the municipality from National Pollutants Discharge Elimination System (NPDES) permit holders. They document the daily operations of the Water Reclamation Plant such as sewage flow\, grit removal\, chlorine usage\, residuals\, digester gas products\, and lab analytical results (40 CFR 122.41(j)(2)).",Retain for 5 year(s),Public, 14573,Pleasant Grove (Utah),Information technology feasibility,undated,,"These are studies conducted before the installation of any technology or equipment associated with information management systems\, such as computers\, micrographics\, and communication systems. Also\, studies and system analyses for the initial establishment and major changes of these systems.",Retain for 5 year(s) after end of project or program,Public, 14509,Pleasant Grove (Utah),Unclaimed property files,undated,,"These files document the disposition of unclaimed property held by the police department. The files contain verified annual reports submitted to the State Treasurer before November for previous fiscal year (UCA 78-44-18) and forms completed by finder of lost property and delivered to a local law enforcement agency. The finder of lost property shall sign a statement stating ""how the property came into his possession\, including time\, date\, and place\, and stating that he does not know...[owner] and his possession of it is not unlawful"" (UCA 77-24a-3). A notice is placed in a local newspaper. If not claimed after 3 months\, the finder may claim property upon the ""payment of cost incurred for advertising and storage"" (UCA 77-24a-5). If not claimed the property may be sold at auction and the proceeds pay ""necessary expenses incurred in the preservation of such property and return balance to the state treasurer"" (UCA 77-24-4).",Retain for 10 year(s),Public, 14544,Pleasant Grove (Utah),Annexation files,undated,,"These files document the annexation of property into municipal boundaries. They usually contain correspondence\, citizens' petitions\, maps\, and the official annexation action approved by city council (UCA 10-2-401 to 424).",Retain permanently,Public, 14563,Pleasant Grove (Utah),Solicited and unsolicited bids,undated,,These files contain the formal proposals submitted in response to the bidding process to provide products or services to a municipal agency by a private vendor which was awarded the municipal contract.,Retain for 6 year(s),Public, 14521,Pleasant Grove (Utah),Criminal history dissemination logs,undated,,"These logs document the dissemination of criminal histories and other law enforcement information to other agencies or criminal information systems. They include date of release\, state identification number or FBI number. They are created and maintained pursuant to federal regulations under 28 CFR\, Subpart C and state regulations under UCA 17-26-16.",Retain for 1 year(s),Private, 14576,Pleasant Grove (Utah),Insurance reports,undated,,These reports are used for the reference and generation of claims files.,Retain for 12 year(s),Public, 14540,Pleasant Grove (Utah),Water treatment plant operational report,undated,,"This is a copy of a monthly report submitted to the State Department of Health verifying drinking water standards (49 CFR 130.4). They are used to monitor compliance with water quality standards and to verify standards were met. They include daily and total monthly amounts\, minimum\, maximum\, and averages for filter operation\, filter rate in gallons per minute\, length of filter run; filter head loss; and minutes of backwash; lists amounts and kinds of chemicals used. The State Health Department maintains their copy for 10 years.",Retain for 5 year(s),Public, 14577,Pleasant Grove (Utah),Loss control inspection reports (Risk Management),undated,,"Each year a municipality may undertake self-inspection to identify potential hazards within their buildings or on their grounds. If the agency completes this report\, they can get a 15 percent discount on their premium after a follow-up survey has been conducted. This record might in defense of a claim.",Retain for 12 year(s),Public, 14597,Pleasant Grove (Utah),Special assessment ledgers,undated,,These ledgers record the expenditures for taxes levied for special assessments.,Retain for 3 year(s),Public, 14559,Pleasant Grove (Utah),Easement files,undated,,"These files contain documents executed by property owners granting the city rights of access to their property for public works or other municipal purposes. They include the names of parties\, purposes and terms of access and terms of easement. They are used to provide legal access to enter or modify private property.",Retain permanently,Public, 14567,Labor Commission. Adjudication Division,Compensation agreements and lump sum working files,1920-,Alphabetical by surname,"This series provides support documentation for the compensation agreements for workers' compensation claims. The series consist of the Compensation Agreement - Form 019 and the Lump-sum application - Form 134. The compensation agreement is used to enter into an agreement for a permanent partial award. The lump-sum form is used by an employee when applying for a lump sum or advance payment for a permanent partial award. Information includes the name and address of the employee\, financial information\, marital status\, medical information\, salary information\, social security number and telephone number. The original Compensation agreement\, series 21924 is retained for 75 years.",Retain for 75 year(s),Private, 14589,Labor Commission. Industrial Accident Division,Employer injury statistical report,1989-,Numerical by report number,"This report is generated by the Labor Commission to evaluate industrial accidents and injuries in the State of Utah. The report is used to monitor the employer's compliance with Utah's Workers' Compensation reporting requirements. Information includes employer name\, industrial classification\, insurance carrier information\, the number of injuries reported by the employer during the reporting period and the employer injury summary for the year. The report also includes the name\, social security number\, occupation of each injured employee along with the part of body injured and the nature and type of injuries reported for the previous four years.",Retain until superseded,Private, 14560,Pleasant Grove (Utah),Deeds files,undated,,"These are the original deeds which provide evidence of city ownership of property. Includes name\, addresses of grantor or grantee\, description of property\, date property was transferred to grantor.Usually filed alphabetically by name of property.",Retain permanently,Public, 14571,Governor's Office of Economic Opportunity. Centers of Excellence,Technology Alliance Program requests for proposal,1989-,Chronological,These records are solicited and unsolicited unsuccessful bids and proposals to provide products or services to an agency by a private contractor.,Retain for 6 year(s) after expiration of contractual agreement,Public, 14609,Salt Lake City (Utah). Mayor : Mendenhall,Municipal association files,1985-1991.,None (roughly by association name),"Business-related correspondence which provide unique information about agency functions\, policies\, procedures\, or programs. These records document material discussions and decisions made regarding all agency interests\, and may originate on paper\, electronic mail\, or other media. The correspondence is filed separately from program and project case files.",,Public, 14591,Pleasant Grove (Utah),Workers' compensation claim files,1995-,Chronological.,"These are records about on-the-job injuries or job related disabilities\, regardless of whether claims for compensation were made. See Utah Code 34A-2 for Workers' Compensation Act.",Retain for 10 year(s) after resolution of issue,Public, 14627,Salt Lake City (Utah). Mayor : Mendenhall,General subject files,1979-1985.,None,"Business-related correspondence which provide unique information about agency functions\, policies\, procedures\, or programs. These records document material discussions and decisions made regarding all agency interests\, and may originate on paper\, electronic mail\, or other media. The correspondence is filed separately from program and project case files.",,Public, 14672,Box Elder County School District (Utah). Payroll Office,Payroll absence summary report,1960-,"Chronological, thereunder alphabetical by school","Summary report on leave taken by contracted professional and classified personnel submitted on or before the 5th of each month authorizing payments for services rendered. Includes school\, period covered\, days absent\, number of days\, name of absent employee\, reason for absence\, name of substitute\, signature and title.",Retain for 3 year(s),Public, 14596,Pleasant Grove (Utah),Special assessment books and statements,undated,,"These books record the levy and assessment of special taxes. They contain extension number\, address\, plat or subdivision; block and lot numbers; name of owner; address; number of front feet; amount paid on principle; interest; when paid; total amount paid and principal interest.",Retain permanently,Public, 14624,Salt Lake City (Utah). Mayor : Mendenhall,Newspaper clippings,1985-1991.,"Chronological, thereunder alphabetical by subject",These newspaper clipping files document the activities of the mayor's office and other city departments. Includes actual newspaper clippings and photocopies of newspaper articles.,,Public, 14676,Box Elder County School District (Utah). Payroll Office,Payroll absence report record,1960-,"Chronological, thereunder by employee name.","Monthly form submitted by contracted employees to Payroll on absences then entered into computer system and the payroll book\, used to create five year leave summary. Includes employee name\, date\, pay period\, date absence\, substitute employed\, day equivalent\, code\, total days absent\, reason for absence (sick\, vacation\, jury duty\, etc)\, number of days\, employee's signature and social security number certifying the information is true and correct\, and principal/supervisor's signature.",Retain for 3 year(s),Public, 14678,Box Elder County School District (Utah). Payroll Office,Payroll deduction annuity authorization file,1965-,Alphabetical by employee name,Employee authorizations for payroll deductions for tax shelters. Includes employees signed request to have tax sheltered annuity withheld for various 403B and 401K companies.,Retain for 2 year(s) after separation,Private, 14651,Lieutenant Governor,Official bonds,1909-1970.,Numerical by bond number,"These files contain official bonds filed by individuals and companies with the State of Utah. The bonds are required under state laws\, such as UCA 63A-3-108\, 31A-5-205\, 52-1-2\, and 67-9-2\, in order to conduct business or to hold certain public offices in Utah. The bonds are used as financial security for the state to insure that payments will be made from individuals and companies who incur any business or other expenses owed to the state. Information includes the company's or individual's name\, dollar amount of bond\, date filed with the state\, signatures of the Governor\, Lieutenant Governor\, Attorney General\, and company official\, if applicable\, and bond conditions and obligations.",,Public, 14680,Box Elder County School District (Utah). Payroll Office,Payroll garnishments,1980-,Chronological,Garnishments or levies for debts owed by school district employees and attached to employees earnings. Includes,Retain for 3 year(s) after resolution of issue,Private, 14709,Department of Human Services. Division of Child and Family Services. Midvale Office,Adoption case files,1930-1995.,Alphabetical by child surname,"These files document adoption placements for children whose birth parents have either been deprived of or have permanently relinquished their parental rights.They include a face sheet\, intake information\, social history\, closing information\, medical\, genetic\, and birth information\, educational records\, psychological evaluations\, and birth certificates. Also included are court orders\, adoption reports\, summons\, paternity notices\, record of adoptions\, termination of parental rights\, administrative reviews\, investigative reports\, handwritten notes\, financial reports\, and correspondence.",Permanent. Retain for 100 year(s),Controlled, 14728,Box Elder County School District (Utah). Department of Business Administration,Student injury report,1980-,Chronological,"Report completed by school personnel immediately after a severe student injury and a copy is submitted to the State Child Injury Prevention Program. An injury is considered severe if it requires the loss of a half day or more of school or warranted medical attention or was required to be reported by district policy. Includes child's and parent's names; district name and number; and school name and number; student's sex\, birthdate\, and grade; accident's date and time; number of days absent; contributing factors; location; activity; equipment; injury description; signature of person making report; title code; and principal's signature.",Retain for 4 year(s),Private, 14736,Box Elder County School District (Utah). Division of School Food Services,School Food Services monthly meals payment report,1985-,Chronological,"Monthly computer report and bank deposit slips on monies collected for meals served during month\, which are submitted by the elementary schools to the district business administrator. They are used by the district to reconcile bank deposits. Includes amounts collected from teachers and staff\, and number of students with reduced costs\, regular students\, other adults\, and daily and monthly totals.",Retain for 3 year(s),Public, 14696,Department of Health and Human Services. Healthcare Administration. Division of Integrated Healthcare. Office of Eligibility Policy,Eligibility case files,2004-,Alphabetical by applicant last name.,"Eligibility records which document individuals applying for medicaid assistance. The information includes denials and approvals. They contain some medical information indicating clients eligibility\, income\, life insurance\, disability information. Preceeds series 20944.",Retain for 5 year(s) after case is closed,Private, 13760,South Valley Water Reclamation Facility (Utah),Employees retirement records,1979-,Chronological,These are reports and register control documents relating to an employee's retirement.,Retain for 3 year(s),Private, 13784,South Valley Water Reclamation Facility (Utah),Maintenance purchase orders,1990-,Chronological by work order date,"These are records authorizing the purchase of supplies or equipment by the municipality. They contain the name of the requesting agency\, name of vendor\, item\, date ordered\, delivery date\, purchase order number\, account charged\, and authorizing signature.",Retain for 4 year(s),Public, 13771,South Valley Water Reclamation Facility (Utah),Fixed asset files,1986-,Chronological,"These are listings of all municipal property (buildings and real estate)\, vehicles\, equipment\, and furniture. Includes description\, cost\, date purchased\, location\, name of vendor\, and depreciation.",Retain for 10 year(s),Public, 13779,South Valley Water Reclamation Facility (Utah),Laboratory operation manuals,undated,Alphabetical,"These files contain copies of documents retained strictly for reference and informational purposes which are not part of the official files. Include copies of reports\, studies\, special compilations of data\, drawings\, periodicals\, books\, clippings\, brochures\, catalogs\, and vendor price lists.",Retain until final action,Public, 13839,District Court (First District : Cache County),Probated wills,"1913, 1915, 1938, 1939-",Numerical by estate number.,"Probated copies of the last will and testament (including any codicil) of Cache County testators submitted to the First District Court for probate make up this series. The structure of individual wills may vary greatly\, from a simple manuscript with a single substantive provision to a complex document with multiple sections which cover a variety of topics concerning the estate. Basic information includes the testator's name\, county of residence\, and in some cases occupation or trade\, plus directions\, requests\, and bequests. Bequests to heirs may cite relationship to the deceased and include specific items or properties bequeathed. The name of the person(s) appointed executor(s) is usually cited. A certificate of proof of will wasincluded until September 1942. Collectively the series is composed of loose papers from individual cases (both holographic and typewritten); it is not a compilation of documents from multiple matters transcribed in record books.",Retain permanently,Public,5 microfilm reels 13853,Governor (1957-1965 : Clyde),Appointment books,"1960,1964.",Chronological by date.,"This series contains two calendar books used to record Governor Clyde's appointments\, meetings\, events\, speaking engagements\, etc. for the years of 1960 and 1964. The entries are sparse enough that they don't nearly constitute a complete record of the governor's schedule for the years represented\, but do document many of his activities.",,Public,1 microfilm reel 13856,Governor (1965-1977 : Rampton),Correspondence,1964-1976.,Chronological by year.,"This series holds incoming and outgoing correspondence generated by Governor Rampton's office and his constituents\, reflecting the concerns of Utahns as well as Rampton's gubernatorial policies. This series contains correspondence from various organizations and individuals in Utah\, the nation\, and the world. This series also holds materials on state policy\, a small number of photographs\, newspaper clippings\, petitions\, and related items. Correspondents range from Utah congressmen (especially Wallace F. Bennett\, Laurence J. Burton\, and Frank E. Moss\, but also includes Representatives K.Gunn McKay\, Allan T. Howe\, Wayne Owens\, and Senator E. J. ""Jake"" Garn)\, congressmen from other states\, constituents (includes letters regarding lowering the voting age in Utah to eighteen and letters regarding capital punishment)\, governors of various states (especially Arizona\, Colorado\, and Wyoming)\, ""clubs"" at bases of American armed forces around the world\, the Boy Scouts\, and Brigham Young University. General issues in this series include the Kennecott Copper Corporation strike\, Sunday closing legislation\, concern over pornography\, energy policy and conservation (including the controversy over the Kaiparowits Power Project)\, and concern over U.S. policy relating to the Vietnam war.",,Public,57.35 cubic feet 93 microfilm reels 14037,State Land Board,Tax and county deeds records,1940-1983.,None.,"These deeds are issued by the county auditor conveying property to purchasers of real property sold for delinquent taxes on property that has been struck to the county. ""The county auditor may\, in the name of the county\, execute deeds conveying in fee simple all property sold at public sale to the purchaser and to attest this with the auditor's seal. Deeds issued by the county auditor . . . shall [include] the total amount amount of all the delinquent taxes\, penalties\, interest and administrative costs which were paid in for the execution and delivery of the deed\, the year for which the property was assessed and sold to the county at preliminary sale\, a full description of the property and the name of grantee\, and when executed and delivered by the auditor"" (UCA 59-2-1351(6) (1990)). A copy of any deed issued by the county auditor shall be recorded by the county auditor and a copy of the deed ""shall be promptly sent to the State Land Board"" (UCA 59-2-1351(5) (1990)). These deeds are issued by the county auditor conveying property to purchasers of real property sold for delinquent taxes. ""The county auditor may\, in the name of the county\, execute deeds conveying in fee simple all property sold at public sale to the purchaser and to attest this with the auditor's seal. Deeds issued by the county auditor . . . shall [include] the total amount of all the delinquent taxes\, penalties\, interest and administrative costs which were paid in for the execution and delivery of the deed\, the year for which the property was assessed and sold to the county at preliminary sale\, a full description of the property and the name of grantee\, and when executed and delivered by the auditor"" UCA_ 59-2-1351.1(9)(b)_(2000)). The deed issued by the county auditor ""shall be recorded by the county recorder"" (UCA_59-2-1351.1(9)(c)_(2000)).",,Public,1 microfilm reel 14039,State Land Board,Public land lease books,1897-1975.,numerical,,,,18 microfilm reels 14051,Board of Education,Certification review committee minutes and agenda,1974-1985.,chronological,The District Certification Review Committee (DCRC) meets to discuss policy changes regarding teacher personnel lane changes and expanded education. Supporting documentation is included.,,Public,4 microfilm reels 14089,Department of Health,Utah Tumor Registry records,1951-1953.,Alphanumerical,"Individual patient survey forms noting registry number\, patient's name and other data\, diagnosis information\, treatment\, patient condition\, physician\, and next of kin. Compiled for the creation of a state tumor registry.",,Private,0.20 cubic foot 5 microfilm reels 14062,Board of Education,Evening high school student records,undated-2024.,none,,Retain permanently,,1 microfilm reel 14145,Southwest Utah Public Health Department (Utah),Program operational records,1979-,"Chronological, thereunder alphabetical by","These records document the operations of local WIC programs. These records include a variety of preliminary reports (monthly\, activity\, summary reports) and related correspondence.",Retain for 3 year(s) after completion of publication or report,Private, 14121,Department of Agriculture and Food. Conservation Commission,COVID grant records,2020-,Chronological by date,"These records concern emergency grants distributed by State agencies during COVID\, reimbursing farms and ranches for monetary loss due to the pandemic. Records may contain applications\, notice of award\, program reports\, and correspondence.",Retain for 7 year(s) after final action,Public, 14147,Southwest Utah Public Health Department (Utah),"Women, Infants, and Children (WIC) women's participant files",1979-,Chronological,"These files document the participation of women in the Women\, Infant\, and Children (WIC) Program. The purpose of the program is to provide supplemental foods and nutrition education to low income families\, in accordance with the provisions of 7 CFR 246_(1993). This program is open to pregnant\, postpartum\, and breast-feeding women. These files include the nutrition history\, notification of eligibility\, family enrollment forms\, turnabout change order\, nutrition education information\, nutrition education attendance record\, nutrition care plan\, pregnancy history\, WIC certification form\, and the WIC participant responsibilities agreement.",Retain for 4 year(s) after separation,Private, 14207,Governor (1933-1941 : Blood),State agency correspondence,1933-1940.,Two or three year increments thereunder alphabetical by agency name. The agencies are further broken chronologically and alphabetically by subject.,"This series contains correspondence created by the different state agencies. These holdings give insight into the happenings of Utah State government agencies during this time. The series holds correspondence\, reports\, financial statements and other related items. The papers exhibit the workings of the government\, e.g.\, public welfare during the Depression\, delinquent taxes\,how the different agencies dealt with each other and the needs of Utah's citizens. The correspondence for each agency holds letters from citizens\, the governor\, and members of the particular agency. Information on welfare relief\, unemployment\, state schools\, agriculture\, legislative activity\, and many more topics of interest are present within this series.",,Public,15.00 cubic feet 28 microfilm reels 14264,Governor's Office of Economic Opportunity. Procurement Assistance,Defense Logistics Agency contract files,1985-,Chronological,"This series is composed of grant requests to the Defense Logistics Agency (DLA)\, contracts between the Procurement Outreach Office and the DLA\, quarterly reports to the DLA\, and any related documents. They document the reciprocal obligations of the office and the DLA. Information includes reasons for the grant request\, agreement terms\, dollar-value of client firm contracts\, budget information\, and lists of individual contract amounts and numbers.",Retain for 6 year(s),Public, 14257,Murray (Utah),"Building plans, residential",undated,,"These are the blueprints and specifications submitted by building contractors or owners when applying for a building permit for the construction of residential buildings. The specifications are compiled by the architect for use of contractor to complete detail work providing type\, grade\, brand of materials to be used and general conditions which govern the methods to be employed by the contractor in completing work as well as temporary facilities\, job cleanup\, security\, time limits\, deadlines\, and the responsibilities of the architect\, owner and contractor. They are used for determining code compliance and the enforcement of building codes. They are usually arranged by permit number or address.",Permanent. Retain for 1 year(s) after end of project or program,, 14308,Southwest Utah Public Health Department (Utah),Medicaid notification reports,1967-,Alphabetical by surname,"This report lists all individuals or families in the county on medicaid including high risk individuals. It is used to ensure that all individuals eligible to enroll in Medicaid programs are notified and to determine individual eligibility. The report includes case number\, recipient name\, address\, telephone number\, and identification number\, birth date\, whether they have seen a doctor or dentist\, date of eligibility\, and mother's name.",Retain for 3 year(s),Private, 14258,Murray (Utah),"Building plans, nonresidential",undated,,"These are the blueprints and specifications submitted by building contractors or owners when applying for a building permit for the construction of commercial\, industrial\, or apartment structures. The specifications are compiled by the architect for use of the contractor to complete detail work providing type\, grade\, brand of materials to be used and general conditions which govern the methods to be employed by the contractor in completing work as well as temporary facilities\, job cleanup\, security\, time limits\, deadlines\, and the responsibilities of the architect\, owner and contractor. They are used for determining code compliance and the enforcement of building codes. They are usually arranged by permit number or address.",Permanent. Retain for 7 year(s),, 14317,Governors Office of Economic Opportunity. National Business Development Office,Self-referral correspondence,1993-,Chronological,"Internal or external correspondence regarding general program information duplicated elsewhere\, which does not include policy decisions or directives\, how the office is organized\, how it functions\, its pattern of action\, procedures\, or achievements. Includes electronic mail that communicates the above.",Retain for 3 year(s),Protected, 14327,Southwest Utah Public Health Department (Utah),Laboratory test results,1972-,Alphabetical by company name,"This record is used to assist in the collection of lab test results and to complete patient medical records and verifications of diagnoses. As stated in the Utah Code of Communicable Disease Rules\, the Department of Health collects this information in order to protect the public health and protect and control disease. Includes reports such as Request for Serologic Test for Syphilis\, Request for Culture of Enteric Bacterial Pathogens\, Request for Referred Culture Identification\, Report of Antibiotic Sensitivity\, Request for Agglutinations and Special Serologic Tests\, Request for Miscellaneous Cultures\, Request for Rabies Examination\, Request for Slide Examination\, and Request for Mycobacteria Examination. The State Bureau of Epidemiology retains the record for five years and then destroys.",Retain for 4 year(s),Exempt, 14335,Southwest Utah Public Health Department (Utah),Swimming pool bacteriological analyses results,1972-,Alphabetical by company name,"These are test results for the inspection of public swimming pools to ensure that they comply with the requirements of UCA_ 26-15-2(2)_(1992). These results include the county name\, water supply source\, the date the sample was collected\, the lab number where tested\, the individual name collecting the sample\, and the test results.",Retain for 4 year(s),Public, 14314,Southwest Utah Public Health Department (Utah),Emergency response hazardous waste case files,1972-,Alphabetical by company or individual name,"These case files document the investigation of hazardous waste incidents including the cleanup\, the process and the proper waste disposal. The case files include complaint date\, time\, and number; complainant's name\, address\, and telephone number; spill location; material spilled; weather conditions/local terrain; time on scene; population area; personnel on scene; volume of spill; anticipated movement of spill; action taken; water bodies or streams involved; name of shipper/manufacturer; chemical placarding/laveling information; container type; railroad/truck ID number; injury or exposure; samples taken; and signature of registered environmental health specialist.",Retain permanently,Public, 14332,Southwest Utah Public Health Department (Utah),Scavanger/salvage permits,1977-,Alphabetical of company name,"These files document the issuance of permits under the authority of UCA 26A-1-114(1)(a) (1992) allowing the holder to engage in the business of emptying\, or cleaning any vault\, privy\, septic tank\, cesspool\, or grease trap\, automobile salvage\, by-product disposal\, and recycling. These permits include permit holder's name\, the business name\, the permit holder's home and business addresses\, the date issued\, expiration date\, the property owner's name\, business type\, application's approval date and the permit number.",Retain for 2 year(s) after expiration of permit or license,Public, 14315,Southwest Utah Public Health Department (Utah),Environmental complaints,1972-,Alphabetical by surname,"These forms record complaints received by the local health department from the public in reference to a wide-range of environmental concerns including air quality\, solid waste\, hazardous waste\, epidemiology\, indoor clean air\, infectious waste\, swimming pools\, schools\, vector control\, food service\, landlords\, animals\, housing\, and yards. If complaint pertains to a specific facility it becomes part of the facility's inspection file. The form includes date\, time\, name of persons taking complaint\, complainant's name\, address\, and telephone number; nature of complaint\, date investigated\, action taken\, completion date\, and signature of registered environmental health specialist.",Retain for 4 year(s),Public, 14354,South Davis Sewer District (Utah),Projects/line extensions project files,undated,,"These project files document the planning\, design\, and construction of municipally-owned facilities\, structures or systems. They are also used for budget planning and litigation research. They include correspondence\, copies of agreements\, engineer's personal notes\, guarantees and warranties\, testing reports\, reports (daily\, weekly\, monthly)\, and permits to work in the public way for municipality projects such as street drains\, curb and gutter\, sidewalk\, paving extensions\, street construction and repairs to additions to city buildings.",Retain permanently,Public, 14316,Southwest Utah Public Health Department (Utah),Environmental/Occupational investigations case files,1972-,Alphabetical by surname,"These are records of epidemiological investigations of environmental and occupational public health hazards. They help prevent those hazards\, and assist in short and long-term health studies. As stated in the Utah Code of Communicable Disease Rules\, the Department of Health collects this information in order to promote and protect the public health and to prevent and control disease. Includes epidemiological investigations of individuals and/or groups exposed to environmental health hazards\, health risk analyses of human exposures to chemical contaminants\, cancer cluster investigations\, and adverse reproductive outcomes. Medical records may contain patient name\, address\, sex\, race\, age\, type of exposure\, company where possible exposure occurred. The State Bureau of Epidemiology maintains the record copy of these records permanently.",Retain for 7 year(s) after case is closed,Public, 14328,Southwest Utah Public Health Department (Utah),"Licensed/unlicensed day care facilities, group homes, and jails inspection reports",1972-,Alphabetical by company name,"These report forms document inspections of licensed/unlicensed day care facilities\, group homes\, and jails. These inspections are part of the local health departments duties as specified in UCA_26A-1-114_(1)(g) (2011). These forms include facility's name and address\, operator's name\, facility type\, indications whether inspection identified any deficiencies in facility's structure\, bathrooms\, safety\, plumbing\, outside facilities\, food service\, vermin control\, housekeeping and general cleanliness\, managers signature and telephone number\, environmental health specialist's signature and date\, and an indication whether inspection approved\,conditionally approved\, or denied the continued operation of facility. Any identified deficiencies are required to be completed within thirty days or facility could be closed for noncompliance.",Retain for 6 year(s),Public, 14358,South Davis Sewer District (Utah),Contracts,undated,,"These files contain official agreements enforceable by law\, to acquire or incur services\, products. File may also include ordinances\, bonds\, job specification books\, and related correspondence.",Retain permanently,Public, 14382,South Davis Sewer District (Utah),Budget work papers,undated,,These records are used to assist in the preparation of department budget requests presented to the city council.,Retain for 2 year(s),Public, 14688,Box Elder County School District (Utah). Department of Business Administration,Requisitions,ca. 1930-,Numerical by requisition number,These are accounting requests from school or department for goods purchased or services rendered.,Retain for 3 year(s),Public, 14673,Box Elder County School District (Utah). Payroll Office,Payroll voucher,1960-,Alphabetical by employee name,"Report form submitted by contracted and noncontacted employees before the fifth of each month authorizing payments for services rendered over and above their regular contract.(e.g.\, extended career ladder days\, substitute pay\, supervision of facilities\, adult education classes taught). Includes social security number\, employee name and address\, date\, budget number\, and a listing of days and hours\, services rendered where and for whom\, pay rate per day/hour\, amount due\, approval signatures of principal and supervisor/director\, and signature of claimant certifying amounts are accurate.",Retain for 3 year(s),Private, 14682,Box Elder County School District (Utah). Department of Business Administration,Receipts,ca. 1940-,Numerical by receipt number,"These are receipts issued for money received into school district accounts from all sources. Includes date of payment\, department\, or fund to which money belongs\, receipt number and amount paid.",Retain for 4 year(s),Public, 14727,Box Elder County School District (Utah). Department of Business Administration,Worker's Compensation Employee's first report of injury,1960-,"Chronological, thereunder alphabetical by employee surname","Required by the Industrial Commission in connection with UCA_ 35-1-97 and 35-2-103 (1994).to report any work-related fatality\, injury\, or any occupational disease resulting in medical treatment\, loss of consciousness\, loss of work or restrictions of work. Each school and district office completes and sent to the business administrator in cases involving an employee who is injured on the job and/or meets one of the criteria specified in UCA_35-2-103_(1993). The district completes\, signs\, and mails the report to Workers Compensation within seven days as prescribed by law.",Retain for 5 year(s),Private, 14745,Box Elder County School District (Utah). Department of Business Administration,Quarterly withheld federal income tax records,undated,,"These files contain records on individual employee's income taxes. Include returns on income taxes such as IRS Form W-2\, reports of withheld federal taxes\, such as IRS Form W-3 with related papers\, and reports relating to income and social security taxes.",Retain for 3 year(s),Private, 14686,Box Elder County School District (Utah). Department of Business Administration,Purchase order,ca. 1907-,Numerical by purchase order number,"These are forms authorizing the order to purchase supplies or equipment by the school district. They contain the name of requesting agency\, name of vendor\, item\, date ordered\, delivery date\, purchase order number\, account charged\, and authorizing signature.",Retain for 4 year(s),Public, 14737,Box Elder County School District (Utah). Division of School Food Services,School Food Services Department of Agriculture food usage and inventory report,1960-,Chronological,"Report submitted twice a year (June and December) to the Child Nutrition Section\, Utah State Office of Education\, used to verify usage of U.S. Department of Agriculture (USDA) food indicating what is being used\, how fast\, and whether usage complies to regulations. Includes program\, days in reporting period\, report closing date\, USDA food received\, units on hand\, units received for this report period\, transfers out of the School Food Authority (SFA)\, total available for use\, amount used this report\, adjustment\, and new inventory. The state maintains their copy (Series 12970) for 3 years after close of fiscal year to which records pertain and then destroy.",Retain for 3 year(s),Public, 14759,Box Elder County School District (Utah). Payroll Office,Payroll monthly payroll deduction billings,ca. 1965-,"Chronological, thereunder alphabetical by company name","Deduction letters from insurance companies attached to payroll listing employees enrolled in optional deductions for specialized insurance\, serve as insurance billing. Includes billings and deduction sheet.",Retain for 4 year(s),Private, 14738,Box Elder County School District (Utah). Division of School Food Services,School Food Services monthly Department of Agriculture food usage sheet,1980-,"Chronological, thereunder alphabetical by school","Monthly inventory of the usage of U.S. Department of Agriculture (USDA) food\, listing food totals provided to schools and then submitted to the district school lunch program indicating usage at the end of each month. This sheet is used to compile the Department of Agriculture food usage and inventory report (Series 14737). Includes school name\, month and year\, USDA food received\, amounts\, and inventories on hand.",Retain for 3 year(s),Public, 14762,Department of Agriculture and Food. Division of Plant Industry,Pesticide use inspection files,1977-,"Chronological, thereunder numerical by quarter and inspection number","These records document pesticide inspections and investigations which are conducted to determine that pesticide products are being sold and used according to their labels\, and state and federal laws\, within Utah. Information includes inspection information\, applicator audits\, photo/video/audio samples\, investigation reports\, affidavits\, laboratory results\, emails\, inspector narratives\, sales records\, application records\, training records\, other various supporting evidence and documentation.",Retain for 10 year(s),Public,4.00 cubic feet 14785,Labor Commission,Contested attorney case files,1985-2005,"Alphabetical by name, thereunder chronological","These files were created and maintained by representing attorneys who handle cases brought by the Labor Commission against companies not in compliance with federal and state statutes. Case files also include cases brought by injured workers against the Uninsured Employers Fund and the Employers Reinsurance Fund. Files also include cases contesting Occupational Safety and Health citations. Labor Commission attorneys work these cases independent of the Attorney General's Office. Records include pleadings\, depositions\, attorney work product\, discovery documents\, interviews\, and other investigation materials not brought before the judge.",Retain for 10 year(s) after case is closed,Private, 14724,Box Elder County School District (Utah). Department of Business Administration,Budget working papers,1980-,"Chronological, thereunder alphabetical by subject","These files contain working papers used to assist in the preparation of the school district budget and to justify budget requests presented to the school board. Includes departmental budget requests\, work-up sheets\, cost estimates\, and rough data accumulated in the preparation of annual budget estimates\, related correspondence\, and documentation for approval of final budget.",Retain for 1 year(s),Public, 14733,Box Elder County School District (Utah). Division of School Food Services,School Food Services student helpers listing,1980-,Chronological,"Listing of all students assisting with school lunches\, used for liability purposes. Includes school name\, date\, students' names\, dates worked\, total days\, cost of meals\, total compensation\, and principal's signature.",Retain for 5 year(s),Public, 14769,Career Service Review Office,Grievance files documentation,1986-,Alphabetical by last name,"These are memos\, correspondence\, employee responses\, hearing summaries and notices\, notes\, exhibits\, witnesses statements\, briefs\, motions\, pleadings\, hearings\, decisions\, transcripts\, internal office logs\, and all documentation not sealed according to UCA 67-19a-408(6) that are used in the employee grievance process. Documentation is brought to the Career Service Review Board by the employee filing the grievance and continues to be created during the grievance process. After the grievance is resolved\, this documentation is no longer needed. It is used in conjunction with Record Series 9144\, employee grievance files.",Retain for 6 month(s),Private, 14799,Alpine School District (Utah),Student cumulative record,ca. 1923-,Alphabetical by student's surname,"These are the official transcripts\, copies of achievement test scores\, report cards and health records document student performance and are used for reference purposes. The transcript (Series 14800) is the permanent part of the student reocrd and includes student's name\, address\, birthdate\, parents' names\, lists of high school classes and grades\, graduation date\, test scores\, class ranking\, grade point average\, and social security number.",Retain for 3 year(s) after separation,Exempt, 14811,Department of Community and Culture. Office of Ethnic Affairs. Hispanic Affairs,Hispanic Affairs executive correspondence,1986-2013.,Chronological by date.,This correspondence of the director of the Office of Hispanic Affairs documents the executive activities of the office.,,Public, 14827,Department of Transportation. Engineering and Operations. Project Development,Preconstruction program scheduled and reported date comparisons report,1994-,Chronological,"This report is generated by the Preconstruction Program Management System (PPMS). The information is used by Transportation managers to determine the status of each design project and to schedule department labor resources working on the projects. Information includes date the report was run\, project names\, and the starting and ending dates of each project (1) as planned\, (2) actual date started/ended\, and (3) how late it's running.",Retain for 3 year(s),Public, 14829,Board of Pardons and Parole,Hearing recordings,1963-,Chronological by date of hearing.,"These records support the agency's function to determine when and under what conditions persons under the jurisdiction of the Department of Corrections may be released upon parole\, pardoned\, ordered to pay restitution\, or have their sentences commuted or terminated (Utah Code 77-27-5)(2010)). These records document parole hearings wherein the conditions and actions above are determined. Information includes verbatim audio recordings and may include transcripts in death penalty cases (Utah Code 77-27-8(1)(2010)).",Permanent. Retain for 30 year(s) after separation,Private,45.60 cubic feet 14979,Millville (Utah),General obligation bonds,undated,,"These issued bonds are not payable solely from revenues other than those derived from ad valorem taxes. They constitute a full general obligation of the municipality for the prompt and punctual payment of principal and interest on which the ""full faith and credit"" of the municipality (UCA 11-14-19).",Retain for 1 year(s) after final action,Public, 14987,Millville (Utah),Tentative budget,undated,,"On forms prepared by the state auditor\, the budget officer prepares a tentative budget and files it with the governing body for the ensuing year for each fund for which a budget is required on or before the first regularly scheduled meeting in May (UCA 10-6-111).",Retain for 5 year(s),Public, 15016,Millville (Utah),Vehicle registration certificates,undated,,These registration forms document municipal ownership of vehicle.,,Public, 15032,Millville (Utah),"Building plans, public buildings",undated,,"These are the blueprints and specifications submitted by building contractors or government agencies applying for a building permit for the construction of government buildings. The specifications are compiled by the architect for use of the contractor to complete detail work providing type\, grade\, brand of materials to be used and general conditions which govern the methods to be employed by the contractor in completing work as well as temporary facilities\, job cleanup\, security\, time limits\, deadlines\, and the responsibilities of the architect\, government agency and contractor. They are used for determining code compliance and the enforcement of building codes. They are usually arranged by permit number or address.",Retain permanently,Public, 15040,Millville (Utah),Contracts and agreements files,undated,,"These files contain official agreements enforceable by law\, to acquire or incur services\, products. File may also include ordinances\, bonds\, job specification books\, and related correspondence.",Retain permanently,Public, 15043,Millville (Utah),Election canvasses,undated,,"They are the official canvass of primary\, municipal\, or special elections. They contain a tabulation of votes cast by combined election districts. They include the date\, office\, names of candidates\, number of votes\, and totals.",Retain permanently,Public, 15059,Millville (Utah),Site review plans files,undated,,"These files document the regulatory review and approval of commercial and industrial site plans by various municipality departments. The files contain a checklist of approvals; copies of the recommendations of planning commission; cash receipts\, site plan review forms; investigative reports and recommendations; building plans and related correspondence.",Retain permanently,Public, 15067,Millville (Utah),Customer deposit cards,undated,,"These cards provide a record of customers required to pay a deposit to receive service. They include date\, amount of deposit\, name and address\, account number\, date signed\, date account closed\, and amount of deposit confiscated and reason.",Retain for 3 year(s) after final action,Public, 15030,Millville (Utah),Building permit registers,undated,,"These registers are usually computer printouts\, but may include books listing all issued building permits. The register is arranged chronologically and includes the name of the owner\, name of contractor\, address\, date\, and general use of building. Prior to 1950\, the permit register may be the only record of the issuance of building permits.",Retain permanently,Public, 15039,Millville (Utah),Scrapbooks,undated,,"These books contain a chronological record of the city. They include photographs\, newspaper clippings and other items pertaining to the activities\, actions\, and reactions of citizens. Usually filed chronologically by calendar year\, then by date.",Retain permanently,Public, 15047,Millville (Utah),Petitions,undated,,These files contain formal written petitions from citizens or municipal department. Petitions state the issue of concern and list names and signatures of citizens requesting a particular action.,Permanent. Retain for 5 year(s) after resolution of issue,Public, 15055,Millville (Utah),Board of Adjustment case files,undated,,These case files document the zoning activities of the Board of Adjustments. They are used to document the cases brought before the Board of Adjustment and its decisions. They contain the original application; findings and order; correspondence; and any exhibits such as plot plans or elevations. They are usually arranged numerically by case number.,Retain permanently,Public, 15028,Millville (Utah),Dog license files,undated,,"These files document the payment of license fees. They include: owner's name\, breed of dog\, sex\, color\, expiration date of license; expiration date of rabies vaccine\, name of dog\, indication if dog was altered\, license fee\, and when paid.",Retain for 5 year(s),Public, 15037,Millville (Utah),Appointment files,undated,,"These files document the appointment of persons to advisory boards and committees established by the City Council or Mayor\, usually by resolution or policy and procedure. These files may include letters of recommendation\, letters of appointment\, resumes\, and related correspondence.",Retain permanently,Public, 15061,Millville (Utah),Hydrant maintenance records,undated,,"These records document the maintenance of fire hydrants. They are used to locate fire hydrants and to verify annual inspections which document they are functioning properly. They include locations\, notations and dates on annual inspections indicating physical characteristics\, operation\, flow check\, pressure and leakage.",Retain for 2 year(s) after superseded,Public, 15085,Millville (Utah),Drawings and diagrams,undated,Alphanumerical.,"These are drawings and blueprints of engineering ""as-built"" projects. They are used by the public and city personnel to establish existing information for all city locations. They include drawings of street construction. sidewalks\, storm drains\, waterlines\, reservoirs\, public facilities\, and other city building projects\, providing date\, legend\, north arrow\, city title\, scale and actual drawings.",Retain permanently,Public, 15064,Millville (Utah),Connection books,undated,,"These books document the extension of or connection between specific property and municipal utilities. They represent the most comprehensive guide to the system. They act as the system's master listing of all diagrams of connections in the system\, and are referred to as ""the bible.""",Retain permanently,Public, 15072,Millville (Utah),Backflow prevention device (BPD) test reports,undated,,"These tests report the results obtained from the testing of backflow preventer equipment. The reports show maintenance work performed\, parts replaced\, and repairs made.",Retain for 3 year(s) after superseded,Public, 15080,Millville (Utah),Water stock purchase files,undated,,These files document municipal purchase of water stock from irrigation companies and/or individuals. Each year the municipality is billed for the annual assessment of water stock. The files are used to verify purchase and for yearly assessment purposes.,Retain for 10 year(s) after final action,Public, 15074,Millville (Utah),Bacteriological quality analyses reports,undated,,"These forms record water samples taken from various locations throughout the distribution system and sources of supply (raw or processed) for bacteriological tests. They include location\, date of collection\, name of person taking sample\, type of sample taken\, date of analysis\, name of lab\, person responsible for performing analysis\, analytical method used\, and results of the analysis. The State Health Department receives copies of these test forms and retains then for 40 years.",Retain for 5 year(s),Public, 15083,Millville (Utah),Project files,undated,,"These project files document the planning\, design\, and construction of municipally-owned facilities\, structures or systems. They are also used for budget planning and litigation research. They include correspondence\, copies of agreements\, engineer's personal notes\, guarantees and warranties\, testing reports\, reports (daily\, weekly\, monthly)\, and permits to work in the public way for municipal projects such as street drains\, curb and gutter\, sidewalk\, paving extensions\, street construction or repairs to additions to city buildings.",Retain permanently,Public, 15091,Millville (Utah),Street maintenance records,undated,,"These files document the repairs and maintenance work on municipal streets\, street lights\, and sidewalks. They include reports\, logs\, or similar records\, completed on a daily\, weekly\, and/or monthly basis.",Retain for 3 year(s),Public, 15099,Insurance Department,Domestic insurance company certified public account reports,1990-,Alphabetical by company name,"Reports required by UCA_31a-4-113.5(2)_(1994) for Utah insurance companies to file annual financial statements which contain information concerning the companies financial condition. These reports are normally filed when the company renews its annual Certificate of Authority\, required by UCA 31A-5-212_(1994)\, which is also filed annually. The financial reports are filed by the company's accountant.",Retain for 7 year(s),Public, 15084,Millville (Utah),Capital project status report,undated,,"This is a monthly report of all current capital improvement projects. The report includes: information on funding comparing amounts\, extra work orders and over-run authorizations for each project.",Retain for 1 year(s),Public, 15100,Insurance Department,Domestic insurance company legal files,1954-,Alphabetical by insurance company name.,"Files which contain the original application to do business in the state (certificate of authority)\, bylaws\, articles of incorporation\, mergers\, form A (an acquisition of control of insurer) and form B (changes of control and other changes pertaining to holding companies)\, filings and other legal documents pertaining to the licensing of an insurance company. The information documents Insurance companies compliance to Insurance Department regulations and state laws.",Permanent. Retain until administrative need ends,Public,53 microfilm reels 15122,Millville (Utah),Income tax files,undated,,These are Internal Revenue Service forms including the W-4 and W-2 and reports of withheld federal taxes such as IRS Form W-3 with related to income and social security taxes.,Retain for 3 year(s) after superseded or for 0,Public, 15130,Millville (Utah),Billing register,undated,,"This register consists of an itemized list of customer accounts. It is used for reference purposes. They include name of customer\, service address\, meter reading\, water usage\, water and sewer changes\, payments\, adjustments\, prior balance due\, and current balance due.",Retain for 3 year(s),Private, 15088,Millville (Utah),"Class ""C"" road funding project files",undated,,"These project files document the funding for Class ""C"" roads. CLass ""C"" funding is money allocated to each city or town from the state road fund ""under rules and regulations mutually adopted by city officials and the State Road Commission"" (UCA 27-12-23). The files include amount of funds allocated and how funds were spent for each project (man-hours\, vehicle usage\, and material used).",Retain for 3 year(s),Public, 15107,Insurance Department,Insurance companies appointment renewal lists,1992-,Alphabetical by insurance company name,"These records are computer printouts with instructions from the Insurance Department. They are sent\, in odd numbered years\, to licensed insurance companies in the state of Utah to renew or terminate the appointments of agents and agencies who were previously appointed by the companies. The records include the agent's or agency's name\, Utah Insurance Department license number\, and the agent's social security number\, or the agency's tax identification number.",Retain for 3 year(s),Private, 15125,Millville (Utah),Workers' compensation claim files,undated,,"These are files containing claims for on-the-job injuries or job related disabilities under the Workers' Compensation Act (Title 34\, Chapter 9). A report is filed with the Utah Industrial Commission.",Retain for 75 year(s) after resolution of issue,Private, 15126,Millville (Utah),Personal injury files,undated,,"These files contain forms\, reports\, correspondence and related medical and investigatory records relating to on-the-job injuries\, whether or not a claim for compensation was made. They exclude copies filed in the Agency Personnel File and copies submitted to the Utah Industrial Commission.",Retain for 5 year(s),Private, 15136,Department of Administrative Services. Sports Authority,Executive correspondence,1993-1999.,Alphabetical by subject.,"These records document the organization and function of the Winter Sports Park. Information includes correspondence\, memos\, and policies.",,Public, 15155,Minersville (Utah),Dog license files,undated,,"These files document the payment of license fees. They include: owner's name\, breed of dog\, sex\, color\, expiration date of license; expiration date of rabies vaccine\, name of dog\, indication if dog was altered\, license fee\, and when paid.",Retain for 5 year(s),Public, 15149,Minersville (Utah),Income tax files,undated,,These are Internal Revenue Service forms including the W-4 and W-2 and reports of withheld federal taxes such as IRS Form W-3 with related to income and social security taxes.,Retain for 3 year(s) after superseded or for 0,Public, 15165,Minersville (Utah),Ordinances,undated,,"These books contain the legislative action of city council to regulate\, require\, prohibit. govern\, control\, or supervise any activity\, business\, conduct\, or condition authorized by UCA 10-3-701 to 714. An ordinance includes the title\, preamble\, an ordaining clause\, subject of ordinance\, when applicable\, penalty of violation\, effective date\, signature of mayor or acting mayor\, and municipal seal.",Retain permanently,Public, 15173,Minersville (Utah),Chemical/radiological analyses (water treatment reports),undated,,"These forms verify water quality and show the various locations of sampling points of water taken from the distribution system and sources of supply for chemical and radiological tests. They include location\, date of collection\, name of person taking sample\, type of sample taken\, date of analysis\, name of lab\, person responsible for performing analysis\, method used\, and results. The State Health Department receives copies of these test forms and retains them for 40 years.",Retain for 10 year(s),Public, 15151,Minersville (Utah),Retirement records,undated,,These records are control documents relating to retirement. They include reports and registers.,Retain for 3 year(s),Public, 15167,Minersville (Utah),Development construction files (cemetery),undated,,"These project files document the actual construction for park development\, park renovation\, and other park improvements. They are used for reference while projects are in progress and after completion. They include drawings of all park development projects along with specifications\, construction drawings\, and related correspondence. They may also include property acquisition records including original deeds.",Retain permanently,Public, 15220,Willard (Utah),State Treasurer's accounting statements,undated,,"These are monthly reports of monies deposited with and invested by the State Treasurer under the State Money Management act of 1974 (UCA 51-7). These statements are required by law (UCA 51-7-9). They include a deposit form\, an account statement and an investment credit notice.",Retain for 1 year(s),Public, 15162,Minersville (Utah),Easement file,undated,,"These files contain documents executed by property owners granting the city rights of access to their property for public works or other municipal purposes. They include the names of parties\, purposes and terms of access and terms of easement. They are used to provide legal access to enter or modify private property.",Retain permanently,Public, 15171,Minersville (Utah),Fire run reports,undated,,"These reports document each dispatched fire run. They are used for budget planning\, reports\, and litigation purposes. They include identification number\, incident number\, alarm time\, arrival time\, type of incident\, action taken\, cause of fire\, address\, names of occupant and owner\, telephone number\, type of vehicles and crews responding\, incident related injuries or death information\, name of officer in charge\, and name and position of person completing report.",Retain for 6 year(s),Public, 15179,Minersville (Utah),Survey drawings,undated,,"These are drawings of new surveys and resurveys of parcels of property containing horizontal control monuments. They are computed on a state plane grid coordinate and are used as a reference for measurements and deeds research. They include monuments\, state plane grid coordinates\, surveyor's notes\, scale\, legend\, and north point.",Retain permanently,Public, 15208,Willard (Utah),Municipal revenue bonds,undated,,These bonds are issued by the city council payable solely from revenues attributable to extensions and improvements to revenue producing facilities (UCA 11-14-17).,Retain for 1 year(s),Public, 15180,Minersville (Utah),"Class ""C"" road funding project files",undated,,"These project files document the funding for Class ""C"" roads. CLass ""C"" funding is money allocated to each city or town from the state road fund ""under rules and regulations mutually adopted by city officials and the State Road Commission"" (UCA 27-12-23). The files include amount of funds allocated and how funds were spent for each project (man-hours\, vehicle usage\, and material used).",Retain for 3 year(s),Public, 15233,Willard (Utah),Informational maps and plats,undated,,"These are city maps and plats for surveyors and maintenance of city property and facilities. They are used for research purposes by the public\, other city departments\, and title companies. They include townships and range\, rights-of-way\, monument markers\, lot measurements\, street names\, center line measurements\, blocks\, and subdivision names.",Retain until superseded,Public, 15243,Willard (Utah),Conditional use permit files (excavation),undated,,"These files document the application for conditional use permits. These permits allow the construction of buildings on the condition that impacts on neighborhood are mitigated. The files contain the original application\, blueprint drawings\, investigative reports\, recommendation of planning commission\, cash receipts\, and related correspondence.",Retain permanently,Public, 15210,Willard (Utah),General obligation bonds,undated,,"These issued bonds are not payable solely from revenues other than those derived from ad valorem taxes. They constitute a full general obligation of the municipality for the prompt and punctual payment of principal and interest on which the ""full faith and credit"" of the municipality (UCA 11-14-19).",Retain for 1 year(s) after final action,Public, 15235,Willard (Utah),Permits to work in a public way,undated,,"These are permits issued for private companies to work on city property (""public way"") for demolitions\, excavations\, blasting\, crane operations\, barricade installations\, concrete construction (curb\, gutter\, sidewalks)\, or the moving of heavy equipment. They include job address\, date\, name of owner/agent at job address\, state license classification\, diagram of work required\, checklist of existing utilities and construction\, traffic control\, etc.",Retain for 1 year(s) after final action,Public, 15245,Willard (Utah),Conditional use permit files,undated,,"These files document the application for conditional use permits. These permits allow the construction of buildings on the condition that impacts on neighborhood are mitigated. The files contain the original application\, blueprint drawings\, investigative reports\, recommendation of planning commission\, cash receipts\, and related correspondence.",Retain permanently,Public, 15215,Willard (Utah),Budget background records,undated,,These are papers used to assist in the preparation of department budget requests presented to the city council.,Retain for 2 year(s),Public, 15223,Willard (Utah),Check copy file,undated,,This is a carbon copy or photocopy of checks issued and maintained solely as a quick reference source.,Retain for 1 year(s),Public, 15231,Willard (Utah),Annual financial report,undated,,"These are statistical reports on the financial affairs of the entire municipality or a specific department. These reports usually include a statement on the value of all municipally owned property\, and an accounting of all income and expenditures in relationship to the final budget.",Retain permanently,Public, 15241,Willard (Utah),Site review plans files,undated,,"These files document the regulatory review and approval of commercial and industrial site plans by various municipality departments. The files contain a checklist of approvals; copies of the recommendations of planning commission; cash receipts\, site plan review forms; investigative reports and recommendations; building plans and related correspondence.",Retain permanently,Public, 15216,Willard (Utah),Budget information files,undated,,"These files contain documentation associated with the adoption of city's fiscal year budget\, including mayor's recommended budget\, tape recordings of public hearings associated with finalizing budget\, and all related correspondence. Files may also contain budget amendments and any other actions affecting budget.",Retain for 2 year(s) after completion of publication or report,Public, 15232,Willard (Utah),Project files (street),undated,,"These project files document the planning\, design\, and construction of municipally-owned facilities\, structures or systems. They are also used for budget planning and litigation research. They include correspondence\, copies of agreements\, engineer's personal notes\, guarantees and warranties\, testing reports\, reports (daily\, weekly\, monthly)\, and permits to work in the public way for municipal projects such as street drains\, curb and gutter\, sidewalk\, paving extensions\, street construction or repairs to additions to city buildings.",Retain permanently,Public, 15251,Willard (Utah),Business inspection records (violations),undated,,"These files document the fire inspection of all businesses and apartment buildings. They are used to determine compliance to fire codes for fire prevention purposes. They include correspondence\, copy of business license\, brief history of building\, notices of violations\, citations\, inspection of reports\, and various inspection forms.",Retain for 4 year(s) after completion of publication or report,Public, 14734,Box Elder County School District (Utah). Division of School Food Services,School Food Services school lunch agreements,1985-,Chronological,"Annual agreements between the district and the local Head Start Program and Community Family Partnership Program to provide meals for the children being served by the programs. Includes the agreements containing the meal rates\, instruction on pickup\, and record keeping requirements.",Retain for 4 year(s),Public, 14746,Box Elder County School District (Utah). Payroll Office,Payroll income tax exemptions and withholding files,1940-,Alphabetical by employee surname,"These files contain forms for individual employees exemptions and withholding taxes. Includes withholding tax exemption certificates\, such as IRS form W-4 and similar tax exemption forms.",Retain for 3 year(s) after final action,Private, 14750,Box Elder County School District (Utah). Department of Business Administration,Annual statistical report,1960-,Chronological,"An annual three-part report submitted to the State Office of Education on student enrollment\, adult education\, and staffing levels\, used to create the state annual report. All figures are certified. The first part is a membership summary containing the year-end enrollment and aggregate days memberships including statistics on high school graduates\, dropouts\, fee waivers\, immunizations\, fire drill compliance\, out-of-district tuition paid students\, and incidents of delinquency activity. The second part reports on full time equivalent (FTE) and racial background for all classified employees. The third part reports on all adult and community school programs.",Retain for 5 year(s),Public, 14798,Alpine School District (Utah),Student attendance class rolls,[ca. 1910]-,"Chronological, thereunder alphabetical by school and teacher's name","Rolls of various sizes maintained by elementary\, intermediate\, and high schools to record student attendance. Include school year\, school\, teacher's name\, names of students\, entry date\, exit date\, days attending school\, days absent\, and sometimes grades. Beginning in 1993\, secondary attendance records were uploaded to the district computer to provide school-wide records of attendance.",Retain for 5 year(s),Exempt, 14808,Department of Community and Culture. Division of Business and Economic Development. Business Development Program,Executive correspondence,1993-2005.,Chronological,"Business-related correspondence which provide unique information about agency functions\, policies\, procedures\, or programs. These records document material discussions and decisions made regarding all agency interests\, and may originate on paper\, electronic mail\, or other media. This correspondence is filed separately from program case files\, and project files.",Permanent. Retain for 5 year(s),Public, 14858,Midway (Utah),Resolutions,1971-,Chronological,"These are formal statements of a decision\, or expression of opinion put before or adopted by the city council. They may perform the same function as an ordinance. Resolutions may include the following: establishing water and sewer rates\, charges for garbage collection and fees charged for municipal services\, establishing policies and guidelines\, and regulating the use and operation of municipal property (UCA 10-3-717).",Retain permanently,Public, 14887,Governor's Office of Economic Opportunity. Centers of Excellence,Employee travel files,1989-,Chronological,"Correspondence\, forms\, and related records pertaining to agency travel and transportation functions.",Retain for 3 year(s),Public, 14874,Department of Health. Office of Administration,Policy and program correspondence,1988-1994.,"Alphabetical by subject, thereunder chronological within file","This record series consists of external and internal correspondence concerning the administration of the Health Department. The series documents the history of the Health Department and its programs and projects\, notably construction of the Cannon Health Building and the Baby Your Baby health program. Information includes correspondence and related documents.",,Public, 14828,Department of Transportation. Engineering and Operations. Project Development,Preconstruction program multiple project scheduling report,1994-,Chronological,"This report is generated by the Preconstruction Program Management System (PPMS). The information is used by Transportation managers to determine the status of each design project and to schedule department labor resources working on the projects. Information includes the management unit name\, project name\, activity description\, activity status\, planned starting and ending dates\, and days and hours worked to finish each activity. Activities include the following: select concept team\, develop concept plans\, inventory roadway conditions\, conduct concept management report\, develop mapping and topography\, review roadway plans\, and prepare for a public hearing.",Retain for 3 year(s),Public, 14907,Department of Corrections. Division of Administrative Services,Official employee medical records system,1994-2022.,Alphabetical by employee's last name,"These medical records may include: bloodborne pathogen information as required by OSHA Bloodborne Pathogen regulations\, 29 CFR part 1910.1030\, bloodborne pathogen exposure incident information\, general medical\, airborne pathogen information as required\, Worker's Compensation related records\, drug testing related records\, and ADA related records. They are segregated from personnel records pursuant to the Americans with Disabilities Act (ADA).",Retain for 15 year(s),Private, 14952,Department of Health and Human Services. Healthcare Administration. Division of Integrated Healthcare.,Medical assistance management indicator records,1992-,Chronological,"This is a computer program which lists medicaid indicators by medicaid category. The information documents medicaid expenditures by service classification. Information includes Medicaid Administration Expenditures\, and medical services expenditures by type of care received.",Retain for 12 year(s),Protected, 15007,Millville (Utah),Sales and use tax return forms,undated,,"These forms are required by the State Tax Commission to report quarterly sales and to remit the amount collected and due to the state (e.g.\, municipal swimming pools).",Retain for 4 year(s),Public, 14955,Millville (Utah),Census information files,undated,,These files contain copies of U.S. Census Bureau forms on government employment and local government tax revenues. They are used to meet the requirements for Federal Revenue Sharing and to make financial information available to the public.,Retain for 3 year(s),Public, 14975,Insurance Department,Market conduct examination work papers,1987-,Alphabetical by last name,"Documents used by the examiner to complete the examination process of individuals testing to obtain a license to sell insurance in the state of Utah. Information includes examination documents\, notes\, correspondence\, premiums\, and claim information.",Retain for 3 year(s),Protected, 14984,Millville (Utah),Budget estimates and justification files,undated,,"These are copies of budget estimates and justifications prepared or consolidated in formally organized budget offices. Included are appropriation language sheets\, narrative statements\, and related schedules\, and data.",Retain for 5 year(s),Public, 14992,Millville (Utah),Surplus property case files,undated,,"These files document the sale of surplus municipal property\, comprising invitations\, bids\, acceptances\, lists of materials\, evidence of sales\, and related correspondence.",Retain for 6 year(s) after final action,Public, 14977,Millville (Utah),Employee bonds,undated,,"This is a blanket bond for ""the elected officials of each municipality and the treasurer of cities of first and second class"" to guarantee ""honest and faithful performance"". Bonds are placed at such amounts as may be determined by the governing board (UCA 10-3-819).",Retain for 4 year(s) after final action,Public, 14986,Millville (Utah),Budget reports,undated,,These are monthly and/or quarterly reports regarding the status of receipts and disbursements in comparison to annual budget. Reports are prepared for council and mayor.,Retain for 4 year(s),Public, 15008,Millville (Utah),State Treasurer's accounting statements,undated,,"These are monthly reports of monies deposited with and invested by the State Treasurer under the State Money Management act of 1974 (UCA 51-7). These statements are required by law (UCA 51-7-9). They include a deposit form\, an account statement and an investment credit notice.",Retain for 1 year(s),Public, 15011,Millville (Utah),Travel reimbursement requests,undated,,These files document requests made by travelers for reimbursements of out of pocket expenses.,Retain for 3 year(s),Public, 15021,Millville (Utah),Training records,undated,,"These are records of teaching aids which include manuals\, syllabi\, textbooks\, and other training aids developed by the agency.",Retain permanently,Public, 15029,Millville (Utah),Building cards,undated,,"These reference card files record the issuance of building permits\, names of owner and contractor\, address and type of permit. They are usually arranged numerically by permit number and serve as an index to the permit files.",Retain permanently,Public, 15013,Millville (Utah),Daily work logs,undated,,"This daily log is maintained by each work crew to verify work completed. This log includes date\, work order number\, location\, job requirements\, date completed\, equipment used\, and initials or signature of crew chief.",Retain for 2 year(s),Public, 15022,Millville (Utah),Solicited and unsolicited bids and proposal files,undated,,These files contain the formal proposals submitted in response to the bidding process to provide products or services to a municipal agency by a private vendor which was awarded the municipal contract.,Retain for 6 year(s),Public, 15046,Millville (Utah),Oaths,undated,,"These files contain copies of signed oaths required of all officials of all municipal officials\, whether elected or appointed\, before entering the duties of their respective offices (UCA 10-3-827 and 10-3-828).",Retain permanently,Public, 15062,Millville (Utah),Pump test files,undated,,"These files contain the results of tests conducted on pumping equipment. These tests are used to annually certify pumping capabilities. They are used to check equipment for stability and endurance. They include apparatus number\, date tested\, station number\, where tested\, manufacturer's name and number\, results of various tests\, time taken\, and remarks.",Retain for 2 year(s),Public, 15023,Millville (Utah),Vouchers,undated,,"An official authorization to pay on a claim or bill. Includes name of department fund\, check number\, date\, amount of claim\, transmittal sheet number\, and authorizing signature.",Retain for 4 year(s),Public, 15034,Insurance Department,Warranty service contract filings,1992-,Alphabetical by provider name,"These records contain policy forms sent to the department by ""nonadmitted insurer"" companies. UCA 31A-1-301(80)(a) defines ""nonadmitted insurer"" companies as insurance entities that do not have certificates of authority to conduct insurance business in the state of Utah. They are allowed to conduct business under UCA 31A-6a-101 thru 31A-6a-110. The records document warranty and extended service contracts.",Retain for 5 year(s),Public, 15058,Millville (Utah),Rezoning files,undated,,These files document attempts to rezone areas within municipality. They contain the original application; review forms; maps of areas involved; copies of investigative reports; copies of planning commission minutes; notice of hearings; copies of ordinances; copies of city council agenda.,Retain permanently,Public, 15077,Millville (Utah),Daily pump station well reports,undated,,"This is a daily monitoring report of a water system. This report shows the time pumps or wells are started and stopped\, hours run\, power used and amount of water pumped. A summary report is usually created from these daily reports.",Retain for 2 year(s),Public, 15073,Millville (Utah),Cross connection control survey files,undated,,"These files monitor potential or actual water system health hazards within specific premises. They are used to determine compliance with state laws\, schedule surveys\, and to write reports. They include various reports\, surveys\, and related correspondence.",Retain for 3 year(s),Public, 15089,Millville (Utah),Drainage system repair list,undated,,"This is a list of all drainage facilities in the system. It is used to prioritize which drains need maintenance. It includes size\, type and condition of drainage pipe\, type of clean out box\, location of facility and condition\, depth from flow line to top of lid on road surface and a brief description of the problem.",Retain until superseded,Public, 15090,Millville (Utah),Street cleaning records,undated,,"These files document all street cleaning projects. They include reports\, logs or similar records documenting street cleaning operations.",Retain for 1 year(s),Public, 15120,Millville (Utah),Administrative payroll report,undated,,These are reports and statistics with any supporting and related records to payroll operations and pay administration. Includes reports and data used for workload and personnel management purposes.,Retain for 3 year(s),Public, 15156,Minersville (Utah),Building permit files,undated,,"These files contain the permits issued as official building authorization for a variety of actions (construction\, demolition\, the installation of plumbing\, electrical or mechanical equipment and the erection of barricades). They contain inspection requests\, inspection reports\, certificates of occupancy and any pertinent information relating to the project. They may also contain water source\, sewer system\, flood plain\, and tank certificates. The files are arranged numerically by permit number or alphanumerically by address.",Retain permanently,Public, 15075,Millville (Utah),Chemical/radiological analyses,undated,,"These forms verify water quality and show the various locations of sampling points of water taken from the distribution system and sources of supply for chemical and radiological tests. They include location\, date of collection\, name of person taking sample\, type of sample taken\, date of analysis\, name of lab\, person responsible for performing analysis\, method used\, and results. The State Health Department receives copies of these test forms and retains them for 40 years.",Retain for 10 year(s),Public, 15086,Millville (Utah),Informational maps and plats,undated,,"These are city maps and plats for surveyors and maintenance of city property and facilities. They are used for research purposes by the public\, other city departments\, and title companies. They include townships and range\, rights-of-way\, monument markers\, lot measurements\, street names\, center line measurements\, blocks\, and subdivision names.",Retain until superseded,Public, 15094,Millville (Utah),Community development block grant,undated,,"These files document the application and administration of projects funded under CDBG funds. These projects include both direct grants and regrants. They include the application\, reports\, audits\, certificates\, maps\, and related correspondence. Under the federal guidelines\, agencies are required ""to maintain records in sufficient detail to demonstrate compliance with the provisions"" concerning affirmative action\, labor\, and environmental standards (24 CFR 570.611(f)).",Retain permanently,Public, 15106,Insurance Department,Instructor approval applications,1987-1995.,Alphabetical by applicant name,"Information regarding qualifications of instructors wishing to teach insurance courses. The instructors are approved/dissapproved by the licensing division within the department. Includes data on course to be taught\, name of sponsoring training organization\, home address/phone number\, social security number\, business address\, and description of prior experience.",Retain for 30 year(s) or for 0,Public, 15078,Millville (Utah),Field notes,undated,,"These are the original field surveyor's notes for water and sewer installations which are used as a basis for all maps. They include location\, elevation\, and other related information.",Retain permanently,Public, 15112,Lieutenant Governor,Commissions and boards regulations,1939-,"Chronological, thereunder alphabetical committee, board, or department name.","This series contains regulations filed with the Lieutenant Governor's office concerning policy and rules regarding governor appointed commissions\, boards\, and governmental agencies. Information includes regulations and various types of documenting correspondence\, and code citations.",Permanent. Retain for 5 year(s),Public, 15134,Department of Administrative Services. Sports Authority,Waivers and authorization forms,1992-1999.,Chronological by date.,"These forms verify that an individual has waived and released the Winter Sports Park from any claims for damages that an individual may make against the Park. Information includes the date\, signature of individual or parent/legal guardian\, date of birth\, and address. May also include competitor medical authorization release form which is completed by all competitors participating in events held at the Park. Information includes insurance coverage and medical history. Also includes the lift log\, which documents the dates for which the lift was open for use.",,Private, 15147,Minersville (Utah),Audit reports,1983-,Chronological,These are reports prepared by external auditors examining and verifying the municipality's financial activities for the year. These reports include statements of receipts and disbursements for each department (UCA 10-6-151).,Retain permanently,Public, 15174,Minersville (Utah),Television inspection reports,undated,,These are videotape reports taken by special monitoring cameras located at critical parts of the sewer lines. They are used to monitor conditions of the sewer lines.,Retain for 3 year(s),Public, 15211,Willard (Utah),Employee bonds,undated,,"This is a blanket bond for ""the elected officials of each municipality and the treasurer of cities of first and second class"" to guarantee ""honest and faithful performance"". Bonds are placed at such amounts as may be determined by the governing board (UCA 10-3-819).",Retain for 4 year(s) after final action,Public, 15143,Minersville (Utah),Bond issue files,undated,,"These files document the implementation of municipal bonds. They usually include authorizations supporting financial data\, contracts or sales agreements\, and sample copies of bonds sold as evidence of municipal indebtedness.",Retain permanently,Public, 15153,Minersville (Utah),Purchase orders,undated,,These are orders issued to vendor to supply specific goods or services at a given price.,Retain for 4 year(s),Public, 15161,Minersville (Utah),Deeds files,undated,,"These are the original deeds which provide evidence of city ownership of property. Includes name\, addresses of grantor or grantee\, description of property\, date property was transferred to grantor.Usually filed alphabetically by name of property.",Retain permanently,Public, 15177,Minersville (Utah),Project files,undated,,"These project files document the planning\, design\, and construction of municipally-owned facilities\, structures or systems. They are also used for budget planning and litigation research. They include correspondence\, copies of agreements\, engineer's personal notes\, guarantees and warranties\, testing reports\, reports (daily\, weekly\, monthly)\, and permits to work in the public way for municipal projects such as street drains\, curb and gutter\, sidewalk\, paving extensions\, street construction or repairs to additions to city buildings.",Retain permanently,Public, 15209,Willard (Utah),Bond issue files,undated,,"These files document the implementation of municipal bonds. They usually include authorizations supporting financial data\, contracts or sales agreements\, and sample copies of bonds sold as evidence of municipal indebtedness.",Retain permanently,Public, 15213,Willard (Utah),Notary bonds,undated,,"These $5\,000 bonds are required to be filed with and approved by the State Division of Corporations and Commercial Code for a term of four years (UCA 46-1-4).",Retain for 3 year(s) after final action,Public, 15257,Willard (Utah),Business license files,undated,,"These files contain information on all business licenses issued in the municipality. All businesses are required to be licensed before conducting within municipal boundaries. They contain the application\, proof of payment\, and approval forms from regulatory departments (e.g.\, fire\, police\, health).",Retain for 3 year(s) after expiration of permit or license,Public, 15237,Willard (Utah),"Class ""C"" road funding project files",undated,,"These project files document the funding for Class ""C"" roads. CLass ""C"" funding is money allocated to each city or town from the state road fund ""under rules and regulations mutually adopted by city officials and the State Road Commission"" (UCA 27-12-23). The files include amount of funds allocated and how funds were spent for each project (man-hours\, vehicle usage\, and material used).",Retain for 3 year(s),Public, 15250,Willard (Utah),Business inspection records (fire),undated,,"These files document the fire inspection of all businesses and apartment buildings. They are used to determine compliance to fire codes for fire prevention purposes. They include correspondence\, copy of business license\, brief history of building\, notices of violations\, citations\, inspection of reports\, and various inspection forms.",Retain for 4 year(s) after completion of publication or report,Private, 15270,Willard (Utah),Enforcement case files,undated,,These case files document every housing and zoning complaint. They are used to document municipal actions concerning the complaints and for reference purposes. They are arranged by address or name of complainant.,Retain for 5 year(s),Public, 15269,Willard (Utah),Workers' compensation claim files,1993-,Chronological.,"These are records about on-the-job injuries or job related disabilities\, regardless of whether claims for compensation were made. See Utah Code 34A-2 for Workers' Compensation Act.",Permanent. Retain for 75 year(s),Public, 13632,Dixie Deer Special Service District (Utah),Telephone bills,undated,Chronological,These are the actual bills for telephone service and long distance toll charges.,Retain for 3 year(s),Public, 13618,Dixie Deer Special Service District (Utah),Employee bonds,undated,Chronological,"These are bonds with good and sufficient sureties\, payable to the municipality for the ""elected officers of each municipality and the treasurer in cities of the first and second class before taking the oath of office"" to guarantee ""faithful performance of the duties of the respective officers."" Bonds are placed at such amounts as may be determined by the governing body (UCA 10-3-819 (1987)).",Retain for 3 year(s) after final action,Public, 13634,Dixie Deer Special Service District (Utah),Construction drawings,undated,Numerical,"These drawings illustrate the extension\, improvement\, or upgrade of water lines\, storm drains\, irrigation systems\, wells\, tanks\, power lines\, or related facilities. They are used by contractors to construct projects\, and for reference and informational purposes.",Retain permanently,Public, 13649,Dixie Deer Special Service District (Utah),Cross connection control,undated,Chronological,"These files monitor potential or actual water system health hazards within specific premises. They are used to determine compliance with state laws\, schedule surveys\, and to write reports. They include various reports\, surveys\, and related correspondence.",Retain for 3 year(s) after final action,Public, 13659,Dixie Deer Special Service District (Utah),Water sample reports,undated,Chronological,"These forms record water samples taken from various locations throughout the distribution system and sources of supply (raw or processed) for bacteriological tests. They include location\, date of collection\, name of person taking sample\, type of sample taken\, date of analysis\, name of lab\, person responsible for performing analysis\, analytical method used\, and results of the analysis. The State Health Department receives copies of these test forms and retains then for 40 years.",Retain for 5 year(s),Public, 13680,Southwest Utah Public Health Department (Utah),Monthly cemetery death report,1989-,Chronological,"This three-part report form lists all interments and is prepared monthly by all cemeteries in the state and submitted to their local health department as required by UCA 26-2-18 (1992). The information is used by the department to verify that all death certificates are being received. The original is retained by the local health department\, the first copy is submitted to the State Health Department and the second copy is retained by the cemetery. The form includes the month and year\, the name and location of the cemetery\, death date\, deceased's name and age\, the county where death occurred\, and the name of the funeral home or funeral director.",Retain for 1 year(s),Public, 13660,Dixie Deer Special Service District (Utah),Daily pump/well station reports,undated,Chronological,"This is a daily monitoring report of a water system. This report shows the time pumps or wells are started and stopped\, hours run\, power used and amount of water pumped. A summary report (Schedule 22\, Item #35 ""Pump Station Well Summary Reports"") is usually created from these daily reports.",Retain for 2 year(s),Public, 13681,Southwest Utah Public Health Department (Utah),Monthly funeral director's death report,1989-,Chronological.,"This three-part monthly report is submitted by funeral directors for each casket furnished and for funerals performed where no casket was furnished as required by UCA 26-2-16 (1992). It is used to ensure that all death certificates are filed. The original is maintained by the local health department while the first copy is submitted to the State Health Department and the second copy is retained by the submitting funeral director. The information includes the month of the report\, the name and location of the funeral home\, and a list of deaths for the period giving for each the date of death\, the name of the deceased\, the age of the deceased\, the name of the medical attendant\, and the county where death occurred.",Retain for 1 year(s),Public, 13696,Department of Commerce. Division of Real Estate,Unresolved investigative complaint files,1983-2010.,"Numerical by case number, thereunder by license number.","These files document complaints filed against real estate brokers\, sales agents\, and appraisers. Action may or may not have been taken. Information includes original complaint and response\, license information\, investigative reports\, hearing records\, petitions\, and stipulations. This information is also used in pending cases where brokers\, sales agents\, and appraisers attempt to relicense.",Retain for 20 year(s) and 3 month(s),Protected, 13677,Southwest Utah Public Health Department (Utah),Fetal death certificates,1977-,Chronological,"These death certificates document all fetal deaths occurring in the State of Utah as required by UCA 26-2-14 (1993). The certificate is required to be filed with the local registrar within five days after the delivery of a dead fetus. The local registrar transmits the certificate to the State Health Department in accordance with UCA 26-2-19 (1993). The certificate includes local and state file numbers\, fetus' name and sex\, delivery date and time\, delivery place\, delivery location (city\, county)\, residence (state\, county\, city\, location\, address\, zip code)\, race\, parent information\, pregnancy history\, cause of death\, attendant's name and signature\, disposition of fetus\, date\, registrar's signature\, and medical and health information. The State Health Department retains the official copy permanently while local health departments retain their copies to respond to local requests.",Permanent. Retain until administrative need ends,Exempt, 13687,Salt Lake City (Utah). City Court,Civil case registers of action defendants index,1902-1968.,"Chronological, thereunder alphabetical","Defendants indexes provide name access to the REGISTERS OF ACTION created by the City Court. Handwritten entries were recorded in columns in separately numbered volumes\, with separate columns for date\, defendant\, plaintiff\, and case number.",,Public,9 microfilm reels 13719,Office of the State Auditor,Special audit report of the Secretary of State,1931-1932.,none,"These are reports written and prepared as a result of a performance audit on state agencies by an outside agency. They contain summary documentation on agency programs\, operations and productivity.",,Public,1 microfilm reel 13773,South Valley Water Reclamation Facility (Utah),Budget reports,1991-,Chronological,These are routine budget reports prepared monthly or quarterly. They document the status of city appropriation accounts and apportionment and are only used for reference purposes. The reports are prepared for the council and mayor.,Retain for 4 year(s),Public, 13739,Lehi (Utah),License registers,1909-,Chronological,"These registers record the issuance of licenses for persons or companies conducting business within municipal boundaries. They contain name\, address\, date\, and type of license. Prior to 1960\, many municipalities only maintained a register and no business license files. Most current registers are computer printouts.",Retain permanently,Public,1 microfilm reel 13759,South Valley Water Reclamation Facility (Utah),Retirement records,1979-,Alphabetical,These are reports and register control documents relating to an employee's retirement.,Retain for 3 year(s),Public, 13775,South Valley Water Reclamation Facility (Utah),Budget background records,1991-,Chronological,These records are used to assist in the preparation of department budget requests presented to the city council.,Retain for 2 year(s),Public, 13741,Lehi (Utah),Ordinances and resolutions,1862-,Chronological,"These books contain the legislative action of city council to regulate\, require\, prohibit. govern\, control\, or supervise any activity\, business\, conduct\, or condition authorized by UCA 10-3-701 to 714. An ordinance includes the title\, preamble\, an ordaining clause\, subject of ordinance\, when applicable\, penalty of violation\, effective date\, signature of mayor or acting mayor\, and municipal seal.",Retain permanently,Public,1 microfilm reel 13768,South Valley Water Reclamation Facility (Utah),Personnel purchase orders,1992-,Numerical,"These are records authorizing the purchase of supplies or equipment by the municipality. They contain the name of the requesting agency\, name of vendor\, item\, date ordered\, delivery date\, purchase order number\, account charged\, and authorizing signature.",Retain for 4 year(s),Public, 13774,South Valley Water Reclamation Facility (Utah),Budget estimates and justification files,1991-,Chronological,"These are copies of budget estimates and justifications prepared or consolidated in formally organized budget proposals. Included are appropriation sheets\, narrative statements\, and related schedules and data.",Retain for 5 year(s),Public, 13783,South Valley Water Reclamation Facility (Utah),Work orders,1990-,Chronological by work order date,"These are authorization forms for repair or maintenance work on department vehicles\, equipment\, or municipally-owned facilities or structures.",Retain for 3 year(s),Public, 13785,South Valley Water Reclamation Facility (Utah),Maintenance purchase order log,1990-,Chronological,"Records which provide detailed information on incoming and/or outgoing documents\, data\, and other communications that require distribution or action.",Retain for 1 year(s),Public, 13876,Southwest Utah Public Health Department (Utah),Monthly program reports,1987-,Chronological,"These are monthly reports on various programs administered by the local health department. They are compiled from Employee daily activity records. They are used for management purposes and to prepare a quarterly report. They include time spent\, names\, numbers\, and ages of patients served\, and sometimes the descriptions of program.",Retain until completion of publication or report,Public, 13888,Department of Health and Human Services. Division of Child and Family Services. Provo Office and Western Region Administration,Warrant requests (FI 51,1975-,Numerical by warrant number,Requests from state agencies to the Division of Finance to pay vendors for supplies and/or services the vendors have provided to the agencies.,Retain for 7 year(s) after case is closed,Public, 13873,Southwest Utah Public Health Department (Utah),End-of-month work summary,1987-,"Chronological, thereunder numerical by employee identification number","This summary tabulates monthly the daily activities of each employee and is used to verify employee activities and to create reports. It includes employee identification number and name\, month and year\, and tabulations of daily mileage totals\, travel expenses\, total public health hours\, compensatory time earned and taken\, sick leave earned\, vacation time earned\, chargeable hours\, employee's signature\, and immediate supervisor's signature.",Retain for 4 year(s),Public, 13993,Department of Commerce. Division of Corporations and Commercial Code,Limited liability company files,1991-,"Chronological by date scanned, thereunder by type of document. Prior to July 17, 2002 arrangement is alphanumerical.","Articles of organization\, amended articles of organization annual reports\, resignations\, agent address changes\, articles of dissolution\, applications for foreign liability companies\, certificates of registration\, applications to amend certificates of registration of foreign limited liability companies\, certificates of withdrawal\, articles of merger\, and consolidation and statements of correction for all domestic and foreign limited liability companies and limited cooperative associations registered in the State of Utah. They are maintained for research and to answer public inquiry and are maintained separately until they are microfilmed or updated. These files are then placed together to form a permanent record.",Permanent. Retain for 30 year(s),Public, 14047,Morgan County School District (Utah),Official transcripts,1900-,Alphabetical by student surname.,"These transcripts document the classes students attended and the credits they earned. Transcripts document graduation and may include records for students who did not graduate. Transcripts may include class lists\, attendance\, test scores\, and suspensions or expulsions from school. Class rolls may take the place of missing official transcripts.",Permanent. Retain for 40 year(s),Exempt, 14082,Department of Community Affairs. Division of Fine Arts. Utah Symphony,Scrapbooks,1940-1983.,Chronological in numbered books,,,,10 microfilm reels 14108,Utah Expositions Commission,Panama reports,1915.,None.,"Microfilm copy of a volume produced by the Panama-Pacific Exposition. This is not a publication of the Utah commission\, although they may have received complimentary copies of the book. The volume describes the exposition in general with little mention of Utah.",,Public, 14087,Trenton (Utah),Building plans,undated,none,"These are the blueprints and specifications submitted by building contractors or owners when applying for a building permit for the construction of commercial\, industrial\, or apartment structures. The specifications are compiled by the architect for use by the contractor to complete detail work providing type\, grade\, brand of materials to be used\, and general conditions which govern the methods to be employed. They also identify the temporary facilities\, job cleanup\, security\, time limits\, deadlines\, and responsibilities of the architect\, owner and contractor. They are used for determining code compliance and the enforcement of building codes. They are usually arranged by permit number or address.",Retain permanently,Public,6 microfilm reels 14110,Department of Health and Human Services. Healthcare Administration. Division of Integrated Healthcare.,Mental health plan prepaid waiver request,1993-,Chronological,"Mental health waiver request report created annually by the division of health care financing\, sent to the federal government for its approval and to hopefully receive money to help finance the program.",Retain for 10 year(s),Public, 14135,Midvale (Utah),Interment register,1923-1994.,Chronological by date of burial.,"This series documents burials in the City Cemetery in a ledger format. Information recorded includes the burial number\, permit number\, name of the deceased\, sex\, age\, place of death\, date of death\, cause of death\, attending physician\, date of burial\, location of grave\, deed number\, undertaker\, and a column for remarks which often contains information about lot ownership. Not all columns are completed for all persons. At the beginning of the reel is a brief history of the cemetery and of the cemetery sexton's office written in 1943. The last item is a map of the burial plots in the cemetery.",,Public,1 microfilm reel 14154,Centennial Commission (1947),Audio recordings,1946-1947.,Reverse chronological.,"This series is made up of audio recordings of various centennial events. Events include the centennial preview at the 1946 Utah Education Association annual meeting\, the centennial opening ceremony including and introduction by David O. McKay\, and centennial observances. Other recordings are two ""Beehive Busybody"" traffic safety programs and a 50-second commercial announcement which aired on the ""Gillette Cavalcade of Sports"" radio program.",,Public,1.50 cubic feet 14150,Department of Health. Bureau of Chronic Disease Control,Early start for a healthy heart surveys,c. 1992-2009.,"Alphabetical by school name, thereunder chronological","These survey forms were sent home to parents of children in the public school system\, to determine the knowledge\, attitude\, risk factors\, and behaviors of these families concerning health issues. The information obtained from these forms is used by the Health Department to create and plan better community education programs\, and to establish baseline data on these factors so the Department can evaluate the effectiveness of the programs. Information includes number of individuals in family\, food consumption\, life style\, and exercise activities.",Retain for 25 year(s),Public, 14206,Alpine School District (Utah). Lehi High School,Official transcripts,1987-,"Chronological, thereunder alphabetical by student's surname","This card is the official record of school attendance and high school graduation. It is used to document graduation from high school and to verify classes attended and credits earned. It is used for college admission and employment. The card includes the transcripts for students who did not graduate\, but attended high school classes in the district (ninth to twelfth grades). It contains the following information: student's name\, address\, birthdate\, parents' names\, lists of high school classes and grades\, date of graduation\, and in most cases\, test scores\, class ranking\, grade point average\, and social security number. Class rolls may take the place of missing official transcripts.",Retain permanently,Exempt, 14151,Department of Health. Bureau of Chronic Disease Control,Personal health surveys,c. 1993-2009.,"Alphabetical by school name, thereunder numerical by survey number","These surveys are used by the division to identify health concerns of high school students. The survey indicates health behavior disease risk factors\, and the attitudes of these students so the Health Department can create and plan better health education programs and evaluate the effectiveness of current programs. Information includes general information\, such as\, age\, height\, race\, gender\, family health histories\, and individuals previous health care. Also includes student life style information\, such as\, smoking\, drinking\, eating habits\, and religion.",Permanent. Retain for 25 year(s),Public, 14199,Alpine School District (Utah). American Fork High School,Official transcripts,1910-,"Chronological by year of graduating class, thereunder alphabetical by student name.","This card is the official record of school attendance and high school graduation. It is used to document graduation from high school and to verify classes attended and credits earned. It is used for college admission and employment. The card includes the transcripts for students who did not graduate\, but attended high school classes in the district (ninth to twelfth grades). It contains the following information: student's name\, address\, birthdate\, parents' names\, lists of high school classes and grades\, date of graduation\, and in most cases\, test scores\, class ranking\, grade point average\, and social security number. Class rolls may take the place of missing official transcripts.",Retain permanently,Exempt,11.25 cubic feet 19 microfilm reels 14263,Governor's Office of Economic Opportunity. Procurement Assistance,Travel reimbursement files,1985-,Alphabetical by employee surname,"These records document payments made to state employees and agencies for the purpose of reimbursing travel\, transportation\, equipment\, service\, training\, and other reimbursable costs. Records include correspondence\, forms\, travel reservations\, travel authorizations\, per diem vouchers\, transportation requests\, hotel reservations\, invoices\, itemized expenses\, and other supporting records used to validate reimbursable expenses.",Retain for 3 year(s),Public, 13844,Governor (1849-1857 : Young),Letterbook,1853-1857.,"Chronological by day, month, and year","This letterbook consists of 713 pages of outgoing correspondence covering the years 1853-1858. These letters were written by Brigham Young in his capacity as Utah's first territorial governor and as superintendent of Indian Affairs. The bulk of the correspondence relates to Indian Affairs--e.g. property and trade negotiations\, reports of attacks\, and the licensure and bonding of individuals to act as Indian agents. Communications to sundry federal offices\, including the Bureau of Indian Affairs\, the Treasury Department\, and the War Department\, are common too. Letters to governors of other states and territories\, authorizations to the territory's public servants\, and pardons of convicted individuals appear as well.",,Public,1 microfilm reel 13840,District Court (First District : Cache County),Mental health case files,1981-,Numerical by case number,,Permanent. Retain for 9 year(s),Exempt,2 microfilm reels 13838,District Court (First District : Cache County),Adoptions,1915-,Numerical by case number,These case files document all adoptions handled in the First District Court for Cache County.,Permanent. Retain for 9 year(s),Exempt, 13841,District Court (First District : Cache County),Criminal case files,1896-,Numerical by case number.,"Case files are made up of the various documents filed with the First District Court in Cache County pertaining to each specific case. The records usually contain information such as the case number\, and the names of the defendants\, counsel\, jurors\, and witnesses. The case file may include complaints\, indictments\, subpoenas\, verdicts\, warrants of arrest\, execution or confinement\, warrant returns\, affidavits\, orders\, judgments\, appeal notices. Files rarely include transcripts of testimony. First\, second\, and third degree felony cases are the predominant case file type within this series (a major crime for which the maximum imprisonment is more than one year in a state correctional institution). This would include first degree offenses such as murder\, rape\, aggravated kidnapping\, aggravated burglary and robbery\, arson\, and possession with intent to distribute drugs. Second degree offenses include: manslaughter\, robbery\, residential burglary\, kidnapping\, perjury\, forgery\, theft ofproperty valued over $1\,000.00\, forcible sexual abuse\, and intentional child abuse. Third degree felonies include: burglary of non-dwellings\, theft\, aggravated assault\, forgery\, unlawful sexual intercourse\, joyriding\, possession with intent to distribute marijuana or cocaine\, and false or forged prescriptions. This series also contains misdemeanor cases which are punishable by a county jail term of up to one year and/or a fine. Misdemeanors include: negligent homicide\, driving under the influence\, theft\, assault on a police officer\, criminal mischief\, resisting arrest\, reckless driving\, possession of marijuana\, shoplifting\, trespassing\, and possession of a concealed weapon. Juvenile cases tried prior to 1907 can also be found in this series. In 1907\, a separate statewide juvenile court was established allowing juvenile court jurisdiction in all matters involving children 18 years of age and younger\, including parents and guardians of juvenile delinquents. Missing cases should notbe found in appellate court records since the Supreme Court is required by law [Rule 76 (d)] to remit their decision to the District Court ""together with such papers transmitted to the Supreme Court on appeal."" Furthermore\, Rule 75 (n) states that after the appeal has been disposed of\, any original papers should be returned to the custody of the district court. Cases which are appealed to the District Court from lower courts will be found in this series.",Retain permanently,Public,53 microfilm reels 13875,Southwest Utah Public Health Department (Utah),Quarterly program reports,1987-,Chronological,"These are quarterly reports on various programs administered by the local health department. They are compiled from monthly reports. They are used for management purposes\, to provide statistical information about operated programs\, and to create an annual report. They include time spent\, names\, number and ages of people served\, and sometimes descriptions of programs.",Retain for 2 year(s),Public, 13874,Southwest Utah Public Health Department (Utah),Annual program reports,1987-,Chronological,"These are annual reports on public health programs administered by the department. They are used to track programs and employee time. They are compiled from the Quarterly program reports (Series 13875). The reports include time spent\, number of people seen\, names and ages of person served\, and sometimes descriptions of program.",Permanent. Retain for 3 year(s),Public, 13872,Southwest Utah Public Health Department (Utah),Employees daily activity records,1987-,Numerical by employee numbers,"These records are completed daily by department employees. The department serves five counties and these records track employees time devoted to specific public health programs and locations. They are used to compile monthly\, quarterly\, and annual reports. They include employee name and number\, date\, employee signature\, client code and activity\, program code\, service code\, activity code\, place\, county code\, time spent\, community health information (client's age\, visit type\, gender\, ethnic code\, disposition code)\, total hours\, total contacts (compensatory time earned and used\, leave taken\, total chargeable hours)\, and immediate supervisor.",Retain for 3 year(s),Public, 13938,State Prison,Executions records,1854-,none,"These files provide a history of executions at the prison. The files may contain news clippings\, administrative memos\, execution minutes\, name of inmate\, date of execution and inmate correspondence .",Permanent. Retain until administrative need ends,Public,1 microfilm reel 13983,Department of Commerce. Division of Corporations and Commercial Code,New corporations report,1986-2015.,Numerical by report.,"These records contain applications for incorporation and filings of articles of incorporation for companies formed throughout the State of Utah. This series also includes applications for certificates of authority. Some of the applications have articles of incorporation\, certificates of good standing from other states\, letters of intent\, and copies of filing fees in order to transact business in the State of Utah.",,Public, 14040,Department of Commerce. Division of Professional Licensing,Probation and compliance records,1948-,Numerical by case number,"These records document individuals and businesses placed on probation by the Department of Commerce\, Division of Occupational and Professional Licensing. Information is collected to show a licensee's compliance with terms and conditions placed on a professional license as a result of disciplinary action taken by the division. Information includes drug screening reports\, employer reports\, therapist reports\, and attendance verification of support group meetings.",Permanent. Retain for 12 year(s),Protected, 13859,Board of Education. Office of Education. School Finance Section,School transportation electronic system data,1975-,,"These computer data are used by School Finance and Statistics to track how many bus route miles districts have logged\, the average cost per mile\, and number of students transported. The information is created within the framework of the School transportation electronic system (series 13699).",Retain for 3 year(s),Public, 13995,Department of Commerce. Division of Corporations and Commercial Code,Limited partnership records,1975-,Alphanumerical by limited partnership file number.,"Certificates of limited partnership\, amended certificates of limited partnership\, applications for foreign limited partnerships\, amendment applications\, cancellation certificates\, and active limited partnerships filed with county recorders in Utah\, for all domestic and foreign limited partnerships registered in Utah\,maintained for research and to answer public inquiries. Until 1990\, the county kept limited partnership records; at that point active partnership records were transferred to the Division of Corporations.",Permanent. Retain for 30 year(s),Public, 14038,State Land Board,School lands sales records,undated.,alphabetical,,Retain permanently,,15 microfilm reels 13997,Department of Public Safety. Utah Highway Patrol. Section #03,Traffic citations,1950-,Chronological,"These are the backup copies of the citations issued for traffic law or other criminal law violations. The citation includes citation number\, name\, address\, description\, driver license number of person receiving citation\, vehicle license number\, license number of violator. Also listed are violation\, place of violation\, date\, court in which to appear\, officer's name and badge number.",Retain for 3 year(s),Protected, 14107,Semi-Centennial Commission,Book of the Pioneers,1897.,Alphabetical by surname of the pioneer.,"The ""Book of the Pioneers"" was created as a record of those who arrived in the Valley of the Great Salt Lake in 1847\, including the names\, ages\, autographs\, and places of residence of all known survivors. Separated into two volumes\, pioneers with surnames beginning with A through L are grouped in volume 1 and those starting with M through Z are found in volume 2. Included are lists of members and survivors of the Brigham Young Company\, the general emigration\, the Mormon Battalion\, and the Mississippi Company\, as well as a table of the states and nationalities of the survivors. A brief history of the commission appears in volume 1. A brief description of more prominent phases of the festival are included in volume 2.",,Public,1.00 cubic foot 14097,Department of Health,Fetal trace metal study records,1962-1974.,Numerical.,"Survey data\, questionnaires\, and some correspondence regarding environmental exposure to various trace metals such as lead and zinc.",,Public,6 microfilm reels 14086,Department of Health,Radiation studies,1944-1978.,Chronological.,"Misc. correspondence\, reports\, data surveys\, etc. regarding radiation in Utah and the West.",,Public,114 microfilm reels 14141,Insurance Department,Excess and surplus lines insurance files,1990-,Alphabetical by insurance company name,"Annual statements collected from insurance companies through out the United States concerning the financial status of insurance companies conducting business in Utah. They include statements from insurance companies conducting business in the state of Utah Includes financial data on insurance companies\, applications material\, correspondence\, documents pertaining to surplus liens companies\, and taxation information.",Retain for 7 year(s),Public, 14146,Southwest Utah Public Health Department (Utah),"Women, Infants, and Children (WIC) children's participant files",1979-,Chronological,"These files document the participation of children in the Women\, Infants\, and Children (WIC) Program. The purpose of the program is to provide supplemental foods and nutrition education to low income families in accordance with the provisions of 7 CFR 246_(1992). This program is open to children between the ages of one and five. These files include the nutritional education record\, lost or stolen WIC Voucher/ID Card Report\, WIC certification form\, nutrition care plan\, nutrition education information\, WIC participant responsibilities agreement\, turnaround change order\, family enrollment form\, growth charts\, infant/child medical history\, nutrition history\, and correspondence.",Retain for 10 year(s) after date of birth,Private, 14144,Southwest Utah Public Health Department (Utah),Children'special health services client files,1990-,Numerical by color,"These client files document services provided to handicapped children through various clinics such as pediatric assessment\, orthopedic\, neurological\, cardiac\, orofacial\, etc. The records are transferred from local health departments to the state and back depending on clinic location. After case is closed the client file is transferred to the State Health Department. The client files include a face (summary) sheet\, release of information form\, application for services form\, registration form\, an authorization for service form\, referral for services form\, clinic physician's recommendation form\, clinic summary and rescheduling form\, progress notes\, growth charts\, questionnaires for parents or guardians\, food record\, and a client medical questionnaire.",,Private, 14171,Box Elder County School District (Utah). Department of Business Administration,Audit reports,1923-,Chronological,"These are reports prepared by external auditors examining and verifying the school district's financial activities for the year. ""The audit required for any fiscal year shall be completed within six calendar months after the close of the fiscal year"" (UCA 51-2-2 (1991)). The audit is required to include ""the financial statements; the auditor's opinion on the financial statements; a statement by the auditor expressing positive assurance of compliance with state fiscal laws identified by the state auditor; a copy of the auditor's letter to management that identified any material weaknesses in internal controls discovered by the auditor and other financial issues related to the expenditure of funds received from federal\, state\, or local governments to be considered by management; and management's response to the specific recommendations"" (UCA 51-2-3(1) (1991)).",Retain permanently,Public, 14204,Department of Human Services. Administrative Support,Fatality review records,1989-2009.,Chronological,"These records document clients from the Department of Human Services who have expired under questionable circumstances while under departmental supervision. Information includes juvenile fatality information on a statewide level\, name\, background information\, police reports\, reviews\, and correspondence.",Permanent. Retain for 30 year(s) after case is closed,Protected, 14213,Attorney General's Office. Criminal Department. White Collar and Commercial Enforcement Division,Occupational and professional licensing case files,1975-,"Alphabetical by case name, thereunder chronological by year","These files are created by staff attorneys and document litigation involving the state of Utah and its agencies (Commerce-Occupational Licensing) as required by UCA 67-5-1(1) (1990). They include transcripts\, case law\, pleadings\, correspondence\, research\, proceedings\, briefs\, trial transcripts\, and motion copies. Additional information include age\, appearance\, assets\, debts\, birthdate and birthplace\, family background\, financial information\, civil and criminal proceedings\, medical information\, psychiatric and psychological information\, marital status\, signature\, social security number\, tax information\, and educational and employment history.",Retain for 15 year(s) after case is closed,Protected, 14124,Department of Health and Human Services. Division of Child and Family Services. Beaver Office,Substitute care files,1980-1995.,Alphabetical by client surname,"This is a record of care and services provided to a child under the age of 18 who has experienced severe emotional disturbances\, physical disability\, and/or social maladjustment and who has been in substitute care placement. The Department of Social Services obtains custody of the child by an order from Juvenile Court. Custody is given by the court when the child has been abused and/or neglected by the parent or guardian. The department can be granted voluntary custody of the child for up to 45 days with an agreement of the parent or guardian. The child remains in the department's custody until a parent or guardian has expressed the willingness and ability to resume permanent responsibility for the child or the court orders thechild returned to the custody and home of the parent. This series includes a psychosocial evaluation\, family studies\, financial disclosures\, treatment plans\, progress notes\, supportive services\, court orders and Health and Education records and fees.",Retain for 50 year(s) after case is closed,Controlled, 14095,Department of Health. Office of Strategic Planning and Evaluation,Organizational records,1972-1993.,none,"Records detailing an organization\, which could include charts\, functional statements\, reorganization studies. Also administrative maps that show regional boundaries and headquarters of decentralized agencies or that show the geographic extent or limits of an agency's programs and projects.",,Public,1 microfilm reel 14142,Insurance Department,Purchasing group files,1990-,Alphabetical by company name,"These files contain applications from insurance companies requesting licenses to conduct business in the state of Utah as a purchasing group. Information in the files includes disclosure statements\, power of attorney\, and general correspondence.",Retain for 7 year(s),Public, 14152,District Court (Third District),Board of Trade Minute Book,1880.,Chronological by date.,Historic financial records from the Territorial Third District Court.,,Public, 14164,State Land Board,Cash receipts summary,1935-1972.,Chronological.,This is a computer output ledger of accounts receivable.,,Public,1 microfilm reel 14140,Insurance Department,Risk retention group files,1990-,Alphabetical,"These are Risk Retention companies who have either withdrawn from operating in Utah or have been terminated by the Insurance Department because they were not in compliance with state of Utah rules. UCA 31A-15-204(1996) sets the guidelines for Risk Retention Insurance companies. Information includes application\, biographical data\, legal documents pertaining to the Risk Retention insurance company licensing\, and related correspondence.",Retain for 7 year(s),Public, 14203,Logan (Utah). Police Department,Expungements,Undated.,Alphabetical by surname.,"""A person who has been convicted of any crime except a capital felony\, first degree felony or second degree felony .... within this state may petition the convicting court for an expungement and for sealing of his record in that court."" If petition is approved\, the court ""shall enter an order that all records in the petitioner's case in the custody of that court or in the custody of any other court\, agency or official be sealed."" The petitioner ""shall distribute the orders of expungement and sealing to all affected agencies."" The Utah Bureau of Criminal Identification shall\, keep\, index and maintain all expunged and sealed records of arrests and convictions (UCA 77-18-2).",Retain for 80 year(s),Protected, 14298,Department of Health and Human Services. Division of Child and Family Services. Sandy Office and Salt Lake Valley Region Administration,Child welfare certification tests,1988-2012.,Chronological,These are certification tests taken by child welfare staff members and used to verify that staff members have completed all certification requirements outlined by the Divison of Family Services. These test scores are documented in staff personnel files.,Retain for 5 year(s),Private, 14262,Governor's Office of Economic Opportunity. Procurement Assistance,Monthly activity reports,1985-,Chronological,"These monthly reports of the Procurement Outreach Office facilitate legislative and administrative oversight and provide historical documentation of agency activities. The information is derived from the Weekly activity reports\, series 14261\, and is edited to allow public access. Copies of this report go to the State Legislature and to the Division of Business and Economic Development Administration.",Permanent. Retain for 2 year(s),Public, 14311,Southwest Utah Public Health Department (Utah),Car seat rental agreement,1980-,Alphabetical by surname,"These contracts document the rentals of car seats to individuals who choose not to buy their own. This program enables those individuals to comply with UCA 41-6-148.20 (1992) which requires the use of child restraint devices. These contracts include the car seat number; the return date; the name\, address\, telephone number\, drivers license number\, and borrower's signature; the names and addresses of two individuals who will know the whereabouts of the borrower; a parental checklist that the borrower received training in the use of the car seat and that the seat was inspected; the amount paid; the dates issued and due; the seat condition when issued; and the receipt number. Some local health department also sell car seats.",Retain for 4 year(s) after expiration of contractual agreement,Public, 14293,Governor's Office of Economic Opportunity. Procurement Assistance,Client case files,1985-,"Alphabetical by client/firm name, thereunder chronological","These records document businesses seeking assistance from the Procurement Outreach Program and are used to track the work that the consultants do with a specific client. Consultants counsel businesses on how the government purchases items\, how to market a product\, and they also conduct data base searches to let the company know who is buying widgets on that particular day. Information includes the correspondence\, hand-written consultant notes\, and data regarding client firm name\, a contact person's name and phone number\, address and size of firm\, geographic distribution\, and bonding capability.",Retain for 3 year(s) after end of project or program,Protected, 14310,Southwest Utah Public Health Department (Utah),Blood pressure/cholesterol records,1980-,Alphabetical by surname,"These records are a two-part form completed by health workers for clients having blood pressure and cholesterol health screenings. These informal screenings are held at various locations throughout the district including shopping centers and health fairs. They are used to identify existing health problems and to encourage healthy lifestyles. The original (white copy) is submitted to the State Bureau of Chronic Disease Control and is maintained as the record copy while the yellow copy is retained by the local health department. The form includes the name\, address\, social security number\, phone number\, weight\, height\, birth date\, age\, gender\, ethnic origin\, education level\, questions concerning smoking\, questions concerning blood pressure and blood cholesterol\, brief family and individual medical history\, blood pressure readings\, blood cholesterol readings and signed consent authorizing blood pressure and cholesterol tests.",Retain for 4 year(s),Private, 14302,Governors Office of Economic Opportunity. National Business Development Office,Transmittal correspondence log,1992-,Chronological,"Papers of short-term interest which have no documentary or evidential value. Includes quasi-official notices such as for holidays\, charity\, and fund appeals\, bond campaigns\, and other similar papers.",Retain for 3 month(s),Public, 14325,Southwest Utah Public Health Department (Utah),Indoor clean air act complaints,1982-,Alphabetical by company name,"These forms record complaints received for individual's smoking in public buildings. They include date and time; name\, sex\, address\, birthdate\, location of complaintant; violator's name and signature; and violator's name.",Retain for 4 year(s),Public, 14334,Southwest Utah Public Health Department (Utah),Subdivision plats,1972-,Alphabetical by company name,"These are copies of plats prepared by real estate developers showing the layout of lots in a subdivision. The department reviews these plats to ensure that proper sanitary facilities for the lots are included in the plan. The plats include surveyor's name\, boundary description\, subdivision name\, date of acceptance by the legislative body\, the date and terms of approval by the local health department\, and the date of approval by the planning commission.",Retain for 1 year(s),Public, 14322,Governors Office of Economic Opportunity. National Business Development Office,Governor's marketing trip records,1989-,Chronological,"These records document payments made to state employees and agencies for the purpose of reimbursing travel\, transportation\, equipment\, service\, training\, and other reimbursable costs. Records include correspondence\, forms\, travel reservations\, travel authorizations\, per diem vouchers\, transportation requests\, hotel reservations\, invoices\, itemized expenses\, and other supporting records used to validate reimbursable expenses.",Retain for 3 year(s),Public, 14360,South Davis Sewer District (Utah),Certificate of posting,undated,,"These files contain evidence of the publication of a document or public notification appearing in a local newspaper\, usually for hearings\, sale of bonds\, budget\, and council meetings",Retain for 6 year(s),Public, 14323,Southwest Utah Public Health Department (Utah),"Hotels, motels, resorts, and labor camps inspection report",1972-,Alphabetical by company name,"This state report form documents health inspections of all hotels\, motels\, resorts\, and labor camps. Any deficiencies discovered in the inspection must be corrected before next routine inspection or a specified period or facility could be closed until work is completed. The report form includes establishment's name\, establishment type\, city\, county\, lodging unit numbers\, secondary water source\, on-site sewage disposal type\, owner's name and address\, health district\, lessee's name and address\, inspection type (routine\, complaint\, construction inspection\, request\, follow-up inspection\, pre-opening inspection\, survey\, and other)\, and results of inspection concerning water supply\, wastewater disposal\, service buildings or restroom facilities\, housing\, laundry facilities\, swimming or wading facilities\, solid waste\, and specific remarks\, date\, owner's or representative's signature\, and sanitarian's",Retain for 3 year(s),Public, 14324,Southwest Utah Public Health Department (Utah),Individual sewage disposal system records,1972-,Alphabetical by surname,"These files document the approval by the department for the construction of individual sewage treatment equipment\, as authorized by UCA 26A-1-115(2)(1992). This form includes the property address\, owner or mortgagor name\, contractor's name\, final inspection date\, the number of bedrooms\, subdivision where property is located\, the lot number\, whether the property has a basement\, the seepage rate\, water supply type and source\, water source description\, a description of the septic tank (capacity\, dimensions\, access\, etc.)\, seepage pit description\, distribution box description\, disposal field description\, whether the construction is approved or not\, and inspector's name.",Retain until final action,Public, 14381,South Davis Sewer District (Utah),Bids,undated,,These files contain the formal proposals submitted in response to the bidding process to provide products or services to a municipal agency by a private vendor which was awarded the municipal contract.,Retain for 6 year(s),Public, 14320,Southwest Utah Public Health Department (Utah),Food service establishment inspection records,1972-,Alphabetical by company name,"These are reports on inspections of food service establishments to ensure that proper methods of food preparation and sanitation are followed. These inspections are authorized under UCA_ 26-15-15-2(1)\, 26A-1-113\, 26A-1-114(1)(g) (1992). These reports include the name and address of the owner; the name of the establishment; the inspection purpose (follow-up\, regular\, etc); the date by which identified violations must be corrected; the inspector's comments; and the results of the inspection of food\, food protection\, personnel\, food equipment and utensils\, water\, wastewater\, plumbing\, toilet and hand washing facilities\, solid waste disposal\, insect/rodent/animal control\, floors\, walls\, and ceilings\, lighting\, ventilation\, dressing rooms\, other operations\, living quarters/laundry; the rating score; and inspector's name.",Retain for 4 year(s),Public, 14375,South Davis Sewer District (Utah),Connection record book,undated,,These books document the extension of or connection between specific property and municipal utilities. They represent the most comprehensive guide to the system. They act as the system's master listing of all diagrams of connections in the system.,Retain permanently,Public, 14365,South Davis Sewer District (Utah),Purchase authorization records,undated,,"This is an official authorization to pay on a claim or bill. Includes name of department fund\, check number\, date\, amount of claim\, transmittal sheet number\, and authorizing signature.",Retain for 4 year(s),Public, 14397,South Davis Sewer District (Utah),Flow charts,undated,,These charts monitor the weekly flow of raw sewage coming into treatment plants and effluent water from the plants.,Retain for 6 year(s),Public, 14410,Department of Commerce. Division of Professional Licensing,Investigative subpoena files,1970-,Numerical by investigative case file number.,This series includes subpoenas and investigation documents used to obtain information and during the course of investigations conducted by the division.,Permanent. Retain for 30 year(s),Protected, 14384,South Davis Sewer District (Utah),Election ballots,undated,,"These are packets of official ballots of municipal elections cast by voters. ""Each election officer shall preserve ballots for 22 months after the election or until the time has expired during which the ballots could be used in an election contest"" (UCA 20A-4-202(2)(a) (2007)). If the election is not contested\, ""after that time\, destroy them without opening or examining them"" (UCA 20A-4-202(2)(d) (2007)).",Retain for 22 month(s) after resolution of issue,Public, 14395,South Davis Sewer District (Utah),Television inspection records,undated,,These are videotape reports taken by special monitoring cameras located at critical parts of the sewer lines. They are used to monitor conditions of the sewer lines.,Retain for 3 year(s),Public, 14408,Department of Commerce. Division of Professional Licensing,Investigative case management files (open cases),1990-,"Alphabetical by surname, thereunder numerical by case number.","Computer data files and paper reports created to track complaints\,investigations\, and licensing board decisions against licensees engaged in unlawful activities.",Permanent. Retain for 30 year(s),Protected, 14416,South Davis Sewer District (Utah),Industrial pre-treatment program,undated,,"These are monthly and quarterly reports on the daily operations of treatment plants. They are submitted to the State Bureau of Water Pollution and to the Environmental Protection Agency (EPA). These reports are a record of the average amount of pollution discharged into the waters of the municipality from National Pollutants Discharge Elimination System (NPDES) permit holders. They document the daily operations of the Water Reclamation Plant such as sewage flow\, grit removal\, chlorine usage\, residuals\, digester gas products\, and lab analytical results (40 CFR 122.41(j)(2) (2006)).",Retain for 5 year(s),Public, 14409,Department of Commerce. Division of Professional Licensing,Investigation complaint files (open cases),1970-,"Alphabetical by surname, thereunder numerical by investigative case number.","This series contains Complaint Files created for the purpose of documenting unlawful or unprofessional conduct. If sufficient evidence of unlawful activity is discovered\, the division initiates a formal investigation under UCA 58-1-106(2) 1994.",Retain permanently,Protected, 14417,South Davis Sewer District (Utah),Incoming informational notices and correspondence,undated,,"These are records of a general housekeeping nature which do not relate directly to the primary program responsibility of the office. Includes records such as charity fund drives\, custodial service requests\, parking space assignments\, and distribution of keys.",Retain for 1 year(s),Public, 14455,Pleasant Grove (Utah),Fixed asset file,undated,,"These files contain listings of all municipal property (buildings and real estate)\, vehicles\, equipment\, and furniture. Includes description\, cost\, date purchased\, location\, name of vendor\, and depreciation.",Retain for 10 year(s),Public, 14456,Pleasant Grove (Utah),Bond issue files,undated,,"These files document the implementation of municipal bonds. They usually include authorizations supporting financial data\, contracts or sales agreements\, and sample copies of bonds sold as evidence of municipal indebtedness.",Retain permanently,Public, 14483,Pleasant Grove (Utah),Billing registers,undated,,"This register consists of an itemized list of customer accounts. It is used for reference purposes. They include name of customer\, service address\, meter reading\, water usage\, water and sewer changes\, payments\, adjustments\, prior balance due\, and current balance due.",,Public, 14487,Pleasant Grove (Utah),Remittance stubs,undated,,"These stubs are received with payments for services. They are used as the official record of customers\, payments being received and posted. They include account number\, name\, service address\, payment received\, receipt date and number.",Retain for 3 year(s),Public, 14506,Pleasant Grove (Utah),Received property records,undated,,"""A proper record shall be maintained reflecting the ownership of the property\, and the case or cases for which it was taken or received and is being held"" (UCA 77-24-1). The records include property receipts given to owner when property taken\, receipts for returned property\, logs\, or files. A returned property receipt ""shall be taken from [owner] listing in detail the property returned"" (UCA 77-24-5). If property is not claimed by owner after three months from notification and nine days after public notice of disposal in a local newspaper\, the department is then authorized to ""sell at public auction"" (UCA 77-24-4).",Retain for 10 year(s),Public, 14515,Pleasant Grove (Utah),Evidence logs,undated,,This is a log that shows a chain of possession of all evidence gathered by the police or fire departments. The log begins when evidence is gathered and ends when evidence is returned or destroyed. A copy of the log usually becomes a part of the case or investigative file.,Retain for 10 year(s),Private, 14516,Pleasant Grove (Utah),License registers,undated,,"These registers record the issuance of licenses for persons or companies conducting business within municipal boundaries. They contain name\, address\, date\, and type of license. Prior to 1960\, many municipalities only maintained a register and no business license files. Most current registers are computer printouts.",Retain permanently,Public, 14543,Pleasant Grove (Utah),Daily pump station well reports,undated,,"This is a daily monitoring report of a water system. This report shows the time pumps or wells are started and stopped\, hours run\, power used and amount of water pumped. A summary report is usually created from these daily reports.",Retain for 2 year(s),Public, 14561,Pleasant Grove (Utah),Lawsuit case files,undated,,"These are case files for lawsuits filed by the city and those filed against the city. They are used in pleading cases in court and later for research purposes. They contain various court pleadings\, research material\, and attorneys' notes.",Retain for 7 year(s) after case is closed,Public, 14517,Pleasant Grove (Utah),Arrest reports,undated,,"These are forms used to report arrests made by the police. They usually include complete information and description of person arrested\, date\, time of arrest\, charges\, description of offense\, list of witnesses\, and name of officer(s) making arrest. Sometimes report is a multi-part form\, with a copy sent to the county jail.",Retain for 10 year(s),Protected, 14536,Pleasant Grove (Utah),"Class ""C"" road funding project files",undated,,"These project files document the funding for Class ""C"" roads. CLass ""C"" funding is money allocated to each city or town from the state road fund ""under rules and regulations mutually adopted by city officials and the State Road Commission"" (UCA 27-12-23). The files include amount of funds allocated and how funds were spent for each project (man-hours\, vehicle usage\, and material used).",Retain for 3 year(s),Public, 14554,Pleasant Grove (Utah),Sewer connection records,undated,,"These books document the extension of or connection between specific property and municipal utilities. They represent the most comprehensive guide to the system. They act as the system's master listing of all diagrams of connections in the system\, and are referred to as ""the bible.""",Retain permanently,Public, 14482,Pleasant Grove (Utah),Billing adjustment records,undated,,"These are records of adjustments made in utility billings for debit\, credits\, refunds\, returned checks and abatements. They include customer's name and address\, type of adjustments and justification and compilation of amount changed\, and authorizing signatures.",Retain for 3 year(s),Public, 14490,Pleasant Grove (Utah),Police case reports,undated,,"These are reports of crimes and other cases for police response. They contain all information as to the ""who\, what\, where\, why and how"" of reported incidents. They are used for departmental information\, follow-up investigation\, and statistics. The Supplemental Continuation Reports are used to provide additional information concerning a police investigation. The report is usually filed by case number and frequently is a part of case file. It is also called Incident Report or Offense Report.",Retain for 5 year(s),Public, 14465,Pleasant Grove (Utah),License application files,undated,,"These files contain information on all business licenses issued in the municipality and beer license applications for businesses selling beer inside city limits. . All businesses are required to be licensed before conducting within municipal boundaries. They contain the application\, proof of payment\, and approval forms from regulatory departments (e.g.\, fire\, police\, health).",Retain for 3 year(s) after expiration of permit or license,Public, 14513,Pleasant Grove (Utah),Meter location records,undated,,"These records contain information about all meters (water and electric). They are used to locate meters for service and billings. They include address\, work order number\, size of meter\, contractor\, owner\, plumber and date installed.",Retain for 1 year(s) after disposition of asset,Public, 14485,Pleasant Grove (Utah),Complaint files,undated,,"These files contain customer complaints concerning utility problems which require research and a resolution. They include complaint\, results of investigation\, meter sheets\, and method of resolution.",Retain for 3 year(s) after resolution of issue,Public, 14512,Pleasant Grove (Utah),Wrecker service reports,undated,,"These are wrecker rotation records. They are used to monitor which wrecker was called out after receiving a dispatch emergency call. They include name of wrecking service\, telephone number\, address dispatched to\, date\, time\, and identification number of person making call.",Retain for 1 year(s),Public, 14507,Pleasant Grove (Utah),Stolen/recovered property lists,undated,Chronological.,"These are lists of all recovered stolen property including description of property value\, and serial number. This is usually a part of the original incident report.",Retain for 10 year(s) after final action,Public, 14542,Pleasant Grove (Utah),Water consumption reports,undated,,"These reports consist of monthly statistics of daily water consumption. They are used for research and litigation purposes and to assist in predicting future flows and peak demands. They include water consumption in million gallons\, and cubic feet from treatment plants\, springs\, artesian wells\, pumped wells\, and reservoirs along with precipitation amounts.",Retain for 1 year(s),Public, 14550,Pleasant Grove (Utah),Bacteriological water analyses reports,undated,,"These forms record water samples taken from various locations throughout the distribution system and sources of supply (raw or processed) for bacteriological tests. They include location\, date of collection\, name of person taking sample\, type of sample taken\, date of analysis\, name of lab\, person responsible for performing analysis\, analytical method used\, and results of the analysis. The State Health Department receives copies of these test forms and retains then for 40 years.",Retain for 5 year(s),Public, 14503,Pleasant Grove (Utah),Firearms disposal records,undated,,"These files contain records of firearms that have been disposed of either through sale\, trade or destruction. They include the manufacturer's name\, serial number\, model\, caliber\, disposal method\, disposal date\, name of business purchasing firearm\, and bid number.",Retain permanently,Public, 14625,Salt Lake City (Utah). Mayor : Mendenhall,Correspondence (outgoing),1987-1991.,Alphabetical by staff member's names.,"Business-related correspondence which provide unique information about agency functions\, policies\, procedures\, or programs. These records document material discussions and decisions made regarding all agency interests\, and may originate on paper\, electronic mail\, or other media. The correspondence is filed separately from program and project case files.",,Public, 14674,Box Elder County School District (Utah). Payroll Office,Payroll correspondence file,1950-,Alphabetical by employee surname,"Payroll correspondence including letters from business administrator to retiring district employees on final payments for unused sick leave. The letters include employee name\, how bases were computed\, and number days computed. The official copy is retained in the employees personnel file.",Retain for 3 year(s),Private, 14683,Box Elder County School District (Utah). Department of Business Administration,Bids and quotes,1940-,"Chronological, alphabetical by subject",These files contain formal proposals submitted in response to the bidding process to provide products or services to the school district by a private vendor.,Retain for 6 year(s),Public, 14671,Box Elder County School District (Utah). Payroll Office,Personnel action records,1960-,Alphabetical by employee surname,"Forms used to make corrections to payroll submitted by other district departments and schools. Includes date\, name\, school\, address\, telephone number\, social security number\, and sections for adding applicable information on new employees\, any salary adjustment\, and terminating employee.",Retain for 3 year(s),Public, 14681,Box Elder County School District (Utah). Department of Business Administration,Fixed asset inventory,1965-,Alphabetical by location,"Keypunch sheets listing all school district property valued over $500 and serial numbered equipment\, reviewed by auditor. Includes description\, cost\, date purchased\, location\, vendor name\, and depreciation.",Retain for 1 year(s) after superseded,Public, 14710,Department of Health and Human Services. Division of Child and Family Services. Saint George Office,Adoption case files,1930-,Alphabetical by child surname.,"These files document adoption placements for children whose birth parents have either been deprived of or have permanently relinquished their parental rights. They include a face sheet\, intake information\, social history\, closing information\, medical\, genetic\, and birth information\, educational records\, psychological evaluations\, and birth certificates. Also included are court orders\, adoption reports\, summons\, paternity notices\, record of adoptions\, termination of parental rights\, administrative reviews\, investigative reports\, handwritten notes\, financial reports\, and correspondence.",Permanent. Retain for 25 year(s),Controlled, 14711,Department of Health and Human Services. Division of Child and Family Services. Provo Office and Western Region Administration,Substitute care case files,1958-1995.,Alphabetical by surname,"These files document care and services provided to a child under the age of 18 who has experienced severe emotional disturbances\, physical disability\, and social maladjustment and who has been in substitute care placement. The Department of Human Services obtains custody of the child by an order from Juvenile Court. Custody is given by the court when the child has been abused and/or neglected by the parent or guardian. The department can be granted voluntary custody of the child for up to 45 days with an agreement of the parent or guardian. The child remains in the department's custody until a parent or guardian has expressed the willingness and ability to resume permanent responsibility for the child or the court orders thechild returned to the custody and home of the parent. Included are psychosocial evaluations\, family studies\, financial disclosures\, treatment plans\, progress notes\, supportive services\, court orders and Health and Education records and fees.",Retain for 50 year(s) after case is closed,Private, 14731,Box Elder County School District (Utah). Department of Business Administration,Deeds and abstracts of titles,1907-,Alphabetical by school name,"Deeds and abstracts of titles owned by the district\, used to reference information on individual schools and other school property. Includes the official copy of district deeds\, abstract of titles\, and water rights. These records are recorded with the county recorder and are available there permanently.",Retain until disposition of asset,Public, 14739,Box Elder County School District (Utah). Division of School Food Services,School Food Services verification report,1985-,Chronological,"Annual report submitted to the Office of Education's Child Nutrition Programs to verify accuracy of income levels and number of children served with free and reduced meals. Includes district name\, date\, total number of free/reduced price applications on file as of October 1\, and a three percent sample of children served\, how selection made (computer or random number table)\, total applications needed for verification purposes\, total applications actually verified\, total applications with no change in status\, total applications changed category\, total applications terminated because applicants failed to respond to survey\, whether verification completed by December 15\, and signature. Summary tracking verification form from each school include applicationnumber\, head of household selected for verification\, whether free or reduced\, number of children\, indication of any change\, date\, any comments\, totals\, signature of verifying official\, and dates report completed and submitted to State.",Retain for 3 year(s),Public, 14740,Box Elder County School District (Utah). Division of School Food Services,School Food Services meal count reports,1960-,"Chronological, thereunder alphabetical by school","Reports submitted to the district School Lunch programs by elementary and secondary schools on meals served. They are used to compile a monthly report to the state Office of Education. Includes date\, school\, total meals served\, number of paid\, reduced\, free\, paid\, and adults served.",Retain for 3 year(s),Public, 14755,Box Elder County School District (Utah). Payroll Office,Payroll taxable wage and earning reports,1940-,Alphabetical by employee surname,"The files contain records on individual employee's income taxes. Include returns on income taxes such as Internal Revenue Service (IRS) Form W-2\, reports of withheld federal taxes\, such as IRS W-3 with related papers\, and reports related to income and social security taxes.",Retain for 3 year(s),Private, 14857,Midway (Utah),Ordinances,1961-,Chronological,"These books contain the legislative action of city council to regulate\, require\, prohibit. govern\, control\, or supervise any activity\, business\, conduct\, or condition authorized by UCA 10-3-701 to 714. An ordinance includes the title\, preamble\, an ordaining clause\, subject of ordinance\, when applicable\, penalty of violation\, effective date\, signature of mayor or acting mayor\, and municipal seal.",Retain permanently,Public, 14861,Murray (Utah),Polychlorinated Biphenyls (PCB) Records,1979-,Alphabetical by PCB Case File,"Records used to comply with the Environmental Protection Agency requirements (40 CFR Part 761\, 1992) on testing\, storing\, and disposal of Polychlorinated Biphenyls (PCB). PCB is any chemical substance that is limited to the biphenyl molecule that has been chlorinated to varying degrees or any combination of substances which contains such substance. Files include PCB certified test reports\, annual reports\, disposal records\, certificates of destruction and disposal contractor agreements.",Retain permanently,Protected, 14853,Midway (Utah),Council minutes,1898-,Chronological,"These are the official record of the proceedings of regularly scheduled\, special and emergency council meetings. Includes date\, time\, and place of meeting\, name of members in attendance and those absent\, a record of subjects discussed\, statements of intent\, and a record of action taken.",Retain permanently,Public,3 microfilm reels 14880,Orangeville (Utah),Ordinances,1902-,Chronological,"These books contain the legislative action of city council to regulate\, require\, prohibit. govern\, control\, or supervise any activity\, business\, conduct\, or condition authorized by UCA 10-3-701 to 714. An ordinance includes the title\, preamble\, an ordaining clause\, subject of ordinance\, when applicable\, penalty of violation\, effective date\, signature of mayor or acting mayor\, and municipal seal.",Retain permanently,Public,2 microfilm reels 14948,Department of Health and Human Services. Healthcare Administration. Division of Integrated Healthcare.,Facility cost reports and worksheets,1992-,"Chronological, thereunder alphabetical by provider name","Fiscal analysis reports created by the Financial Audit Unit to meet federal and state guidelines. The information is used by the department to insure that approved medical health providers are following state and federal guidelines concerning cost analysis. Information includes facility cost profile\, and home and community based waiver program cost profile.",Retain for 12 year(s),Private, 14950,Department of Health and Human Services. Healthcare Administration. Division of Integrated Healthcare.,Medicaid Administrative Reporting System,1991-,"Chronological, thereunder numerical by report number","Computer program which tracks medical assistance financial status of medicaid services by facility type\, such as inpatient/outpatient within general hospitals\, and other medical facilities. The program also contain statistics on the facilities. Information includes financial status report\, financial summary\, most frequently occurring errors concerning provider paperwork\, expenditure summary/detail\, medicaid participation analysis\, monthly statistical report on medical care\, number of individuals eligible for program\, operational performance summary/detail\, claims processing performance summary\, provider participation\, cost settlement\, third party payment analysis\, provider ranking list\, drug usage frequency report\, recipient participation summary/detail\, county participation/expenditure\, drug usage eligibility classification\,periodic screening cost analysis\, recipient cost summary\, benefit usage summary\, long term care expenditures by program\, family planning services\, patient discharge data analysis\, provider claim payment analysis\, and financial summary on indigent medical care.",Retain for 12 year(s),Protected, 14971,Insurance Department,Compliance and enforcement administrative actions without hearings,1987-,Numerical by docket number,"Investigative case files used to determine if action is necessary against an insurance company\, organization\, or individual who may have violated a state insurance law or regulation. Once the administrative action has been determined\, there is no need for a hearing. The information is also used to verify that an insurance company\, agent\, or organization has never been proven guilty of abusing the insurance law or regulation. Information includes letters\, summaries of telephone calls\, investigative notes\, investigators impressions/notes\, and memoranda.",Permanent. Retain for 10 year(s) after final action,Protected, 14974,Millville (Utah),"Bonds, notes and coupons paid",undated,,These are coupons and notes redeemed throughout the lifetime of the bond.,Retain for 1 year(s) after resolution of issue,Public, 14982,Millville (Utah),Budget apportionment files,undated,,"These are apportionment and reapportionment schedules\, proposing quarterly obligations under each authorized appropriation.",Retain for 5 year(s),Public, 14983,Millville (Utah),Budget background records,undated,,These are papers used to assist in the preparation of department budget requests presented to the city council.,Retain for 2 year(s),Public, 14991,Millville (Utah),Fixed asset files,undated,,"These files contain listings of all municipal property (buildings and real estate)\, vehicles\, equipment\, and furniture. Includes description\, cost\, date purchased\, location\, name of vendor\, and depreciation.",Retain for 10 year(s),Public, 14999,Millville (Utah),Check copy file,undated,,This is a carbon copy or photocopy of checks issued and maintained solely as a quick reference source.,Retain for 1 year(s),Public, 14967,Insurance Department,Annual medicare supplement report files,1989-,"Chronological, thereunder alphabetical by report name.",Policy reports that are required by the minimum standards rule established by UAC_R590-146(1995). The reports are created by insurance companies and sent to the Insurance Department. The information documents premiums and loss ratios of every medicare supplement policy that each company writes in the state of Utah.,Retain for 7 year(s),Protected, 15010,Millville (Utah),Travel-passenger reimbursement files,undated,,"These files contain records relating to the reimbursement of employees for for authorized travel. They may include travel orders\, per diem vouchers\, transportation request\, hotel reservations\, and all supporting paper documenting official travel by officers\, employees\, dependents\, or others authorized by law to travel.",Retain for 3 year(s),Public, 15004,Millville (Utah),Investment register,undated,,"This is a record of all investments made by the municipality. A work sheet is kept on each investment including the check stub to institution issuing investment\, plus a copy of the investment\, and the check issued by the vendor and a validated receipt written by the municipality.",Retain for 3 year(s),Public, 15012,Millville (Utah),Business license files,undated,,"These files contain information on all business licenses issued in the municipality. All businesses are required to be licensed before conducting within municipal boundaries. They contain the application\, proof of payment\, and approval forms from regulatory departments (e.g.\, fire\, police\, health).",Retain for 3 year(s),Public, 15020,Millville (Utah),Wage survey files,undated,,"These files contain wage survey reports and data\, working papers and related correspondence pertaining to area wages paid for each employee class; background papers establishing need\, authorization\, direction\, and analysis\, of wage surveys; development and implementation of wage schedules; and development of specific rates (excluding authorized wage schedules and wage survey recapitulation sheets).",Retain until superseded,Public, 15009,Millville (Utah),Telephone bills,undated,,These are the actual bills for telephone service and long distance toll charges.,Retain for 3 year(s),Public, 15025,Millville (Utah),Insurance policy files,undated,,These are insurance policy contracts between municipality and private insurers.,Retain for 15 year(s) after final action,Public, 15041,Millville (Utah),Deeds files,undated,,"These are the original deeds which provide evidence of city ownership of property. Includes name\, addresses of grantor or grantee\, description of property\, date property was transferred to grantor.Usually filed alphabetically by name of property.",Retain permanently,Public, 15049,Millville (Utah),Resolutions,undated,,"These are formal statements of a decision\, or expression of opinion put before or adopted by the city council. They may perform the same function as an ordinance. Resolutions may include the following: establishing water and sewer rates\, charges for garbage collection and fees charged for municipal services\, establishing policies and guidelines\, and regulating the use and operation of municipal property (UCA 10-3-717).",Retain permanently,Public, 15027,Millville (Utah),Activity reports,undated,,"These reports are compiled monthly to show the activity of animal control operations. They include date\, statistical information for each officer involved in the pickup of stray dogs or cats; other impounds; injured animals; dead animals; home or other quarantines; total animals handled; licenses sold; total citations issued; warnings issued; response to calls; and total miles patrolled. These reports list the number of dogs\, cats and other animals received\, redeemed\, sold\, given away\, destroyed\, and total animals on hand at the first and end of each month.",Retain for 5 year(s),Public, 15036,Millville (Utah),Annexation files,undated,,"These files document the annexation of property into municipal boundaries. They usually contain correspondence\, citizens' petitions\, maps\, and the official annexation action approved by city council (UCA 10-2-401 to 424).",Retain permanently,Public, 15044,Millville (Utah),Election records,undated,,"These include all other records and forms (excluding ballots\, canvasses\, and returns) required in the municipal election (UCA 20-5-45(2)).",Retain for 22 month(s) after final action,Public, 15052,Millville (Utah),Playground equipment records,undated,,"These records document playground equipment and tools loaned in connection with reserved park areas. They are used to maintain a record of location of equipment. They include name of group\, name\, address\, phone number of person picking up equipment; date of issue; reservation date; date of return; location reserved; quantity and equipment picked up.",Retain for 1 year(s),Public, 15015,Millville (Utah),Vehicle maintenance records,undated,,"This is a daily record of maintenance on all department vehicles. It is used to provide a maintenance history of all department vehicles. It includes work order numbers\, dates\, maintenance performed\, mileage of vehicle\, type of problem\, name of driver\, and action taken.",Retain for 3 year(s) after disposition of asset,Public, 15031,Millville (Utah),"Building plans, residential",undated,,"These are the blueprints and specifications submitted by building contractors or owners when applying for a building permit for the construction of residential buildings. The specifications are compiled by the architect for use of contractor to complete detail work providing type\, grade\, brand of materials to be used and general conditions which govern the methods to be employed by the contractor in completing work as well as temporary facilities\, job cleanup\, security\, time limits\, deadlines\, and the responsibilities of the architect\, owner and contractor. They are used for determining code compliance and the enforcement of building codes. They are usually arranged by permit number or address.",Retain for 1 year(s) after final action,Public, 15042,Millville (Utah),Easement files,undated,,"These files contain documents executed by property owners granting the city rights of access to their property for public works or other municipal purposes. They include the names of parties\, purposes and terms of access and terms of easement. They are used to provide legal access to enter or modify private property.",Retain permanently,Public, 15053,Millville (Utah),Recreation program files,undated,,"These program files document specific recreation programs sponsored by the municipality. They are used for reference in developing future programs. They include flyers of specific programs\, receipts for fees paid and press releases. They also include an accounting of participants and receipt numbers.",Retain for 3 year(s),Public, 15048,Millville (Utah),Proof of publication,undated,,"These files contain evidence of the publication of a document or public notification appearing in a local newspaper\, usually for hearings\, sale of bonds\, budget\, and council meetings (UCA 78-25-14).",Retain for 6 year(s),Public, 15065,Millville (Utah),Construction drawings,undated,,"These drawings illustrate the extension\, improvement\, or upgrade of water\, sewer\, or power lines. They are used by contractors to construct projects\, and for reference and informational purposes.",Retain permanently,Public, 15081,Millville (Utah),Well pumping records files,undated,,"These files contain records showing the amount of water pumped from each well in district system. The records show operating time\, power used\, pumping water level and static level.",Retain for 1 year(s) after completion of publication or report,Public, 15082,Millville (Utah),Delivery tickets,undated,,"These are tickets issued by suppliers to verify delivery of supplies (concrete\, road base\, gravel\, and topsoil). They include date\, time\, amount of mix received\, and list of miscellaneous supplies received.",Retain for 3 year(s),Public, 14565,Pleasant Grove (Utah),Vehicle maintenance records,undated,,"This is a daily record of maintenance on all department vehicles. It is used to provide a maintenance history of all department vehicles. It includes work order numbers\, dates\, maintenance performed\, mileage of vehicle\, type of problem\, name of driver\, and action taken.",Retain for 3 year(s) after disposition of asset,Public, 14587,Pleasant Grove (Utah),Income tax files,undated,,These are Internal Revenue Service forms including the W-4 and W-2 and reports of withheld federal taxes such as IRS Form W-3 with related to income and social security taxes.,Retain for 3 year(s) after separation,Public, 14566,Pleasant Grove (Utah),Equipment maintenance and repair,undated,,"These are records of service repair and maintenance of municipality equipment\, including office machines and furniture.",Retain for 2 year(s),Public, 14579,Pleasant Grove (Utah),Daily work logs,undated,,"This daily log is maintained by each work crew to verify work completed. This log includes date\, work order number\, location\, job requirements\, date completed\, equipment used\, and initials or signature of crew chief.",Retain for 2 year(s),Public, 14600,Pleasant Grove (Utah),Proof of publication,undated,,"These files contain evidence of the publication of a document or public notification appearing in a local newspaper\, usually for hearings\, sale of bonds\, budget\, and council meetings (UCA 78-25-14).",Retain for 6 year(s),Public, 14608,Salt Lake City (Utah). Mayor : Mendenhall,Audit files,1982-1991.,None,These are the draft copies and published copies of performance and operation audits and other special reports undertaken by city departments for the Mayor. Reports written prior to 1985 were under the Ted Wilson Administration.,,Public, 14581,Pleasant Grove (Utah),General obligation bonds,undated,,"These issued bonds are not payable solely from revenues other than those derived from ad valorem taxes. They constitute a full general obligation of the municipality for the prompt and punctual payment of principal and interest on which the ""full faith and credit"" of the municipality (UCA 11-14-19).",Retain for 1 year(s) after final action,Public, 14623,Salt Lake City (Utah). Mayor : Mendenhall,General subject files,1985-1991.,Alphabetical by subject,"Business-related correspondence which provide unique information about agency functions\, policies\, procedures\, or programs. These records document material discussions and decisions made regarding all agency interests\, and may originate on paper\, electronic mail\, or other media. The correspondence is filed separately from program and project case files.",,Public, 14631,Salt Lake City (Utah). Mayor : Mendenhall,Petitions and proclamations,1989-1991.,None,"These files document petitions received by the mayor and proclamations he signed. Includes the actual petitions\, proclamations\, memoranda\, and related correspondence.",,Public, 14607,Salt Lake City (Utah). Mayor : Mendenhall,City-County building restoration files,1985-1991.,None,"These files document the restoration and earthquake retrofitting of the city-county building. They include the records of Phil Erickson\, DePaulis's assistant overseeing the restoration\, photographs\, slides and videotapes of the actual restoration\, various studies\, and celebration activities for the reopening in 1989.",,Public,6.00 cubic feet 14633,Salt Lake City (Utah). Mayor : Mendenhall,Administrative records,1876-1899.,None,These files document various activities undertaken by the City of Salt Lake. They include city council exhibit files; correspondence; affidavits; resolutions; watermain intentions; police court records; and city recorder letterpress book.,,Public, 14677,Box Elder County School District (Utah). Payroll Office,Payroll five year leave data sheet,1960-,Alphabetical by employee surname,"Five year-record of all leave taken by district employees. Includes social security number\, employee name\, marital status\, telephone number\, birthdate\, department name\, date started\, school\, beginning contract salary\, amount of sick and other leave taken by year and month.",Retain until final action,Private, 14685,Box Elder County School District (Utah). Department of Business Administration,Vendor list,1940-,Alphabetical by vendor name,"This is a list of vendors providing goods and services to the school district. It usually includes names of vendors\, addresses\, phone numbers\, and descriptions of goods or services provided.",Retain until superseded,Public, 14679,Box Elder County School District (Utah). Payroll Office,Payroll deduction authorization files,1960-,Alphabetical by deduction code,"Employee authorizations for payroll deductions for various voluntary (nontax savings) deductions such as credit union payments or savings plans\, life insurance\, association dues\, etc.\, used to provide proof to auditors that employee approved deductions. Includes signed authorizations.",Retain for 5 year(s) after final action,Private, 14687,Box Elder County School District (Utah). Department of Business Administration,Accounts payable,1907-,"Alphabetical by type (utility, school lunch, general), thereunder vendor's name.","These records are used to pay school district bills. They include copies of checks\, invoices\, purchase orders\, and receiving reports. May also include correspondence with vendors and computer printouts.",Retain for 4 year(s),Public, 14725,Box Elder County School District (Utah). Department of Business Administration,Tax rate summary sheets,1970-,Chronological,"Report forms submitted to the county auditor reporting on desired tax levies for property taxes. Includes proposed tax rate worksheet\, tax rate summary\, a certified tax rate worksheet\, and a budget affidavit.",Retain for 2 year(s),Public, 14684,Box Elder County School District (Utah). Department of Business Administration,Invoices,1907-,Chronological,"Billings for goods and services provided by the school district\, used to serve as backup for payment. Two copies of the invoice are sent and one is returned with the payment. Includes the date\, number of items received\, descriptions of items\, invoice number\, purchase order number\, vendor\, unit and total price of goods.",Retain for 3 year(s),Public, 14735,Box Elder County School District (Utah). Division of School Food Services,School Food Services free and reduced meals policy,1940-,"Chronological, thereunder alphabetical by school","Lunch policy on free and reduced meals sent by the Office of Education to all school districts participating in the National School Lunch program for the school year\, the district reviews\, makes some changes\, signs and returns for final approval. Includes policy\, date\, and authorizing signature. The state's copy is maintained for 3 years after formal status report is filed with U.S. Department of Agriculture in accordance with 7 CFR_210.23(c) (1994).",Retain for 3 year(s),Public, 14757,Box Elder County School District (Utah). Department of Business Administration,Health and accident insurance enrollment record,1950-,Alphabetical by employee name,"Application forms completed by district employees enrolling into health and accident insurance. The original is sent to the insurer. Includes district name; specific job title; date of employment; policy number; employee name\, social security number\, address\, birthdate\, telephone number(s); beneficiary and contingent beneficiary and relationships; information on other insurance and employment; information of coverage requested; optional waiver of group insurance; listing of family members to be covered containing name\, sex\, birthdates\, physicians names and addresses; employee's signature authorizing deductions for insurance; date; effective date and approval signature.",Retain until final action,Private, 14729,Box Elder County School District (Utah). Department of Business Administration,Annual public school enrollment report,1960-,"Chronological, thereunder alphabetical by school name","Computer report completed on student enrollment as of October 1\, used to qualify for state funding. Secondary schools directly update the computer Student Information System (SIS) Program while elementary school information is updated by the district. The Office of Education prints the report and sends it to the district to make necessary corrections. Includes district\, school\, code number\, grade\, enrollment as of October 1 (girls\, boys\, totals)\, special education students (boys\, girls\, totals)\, total enrollment and enrollment by race and ethnicity.",Retain for 5 year(s),Public, 14747,Box Elder County School District (Utah). Department of Business Administration,Uniform school budget report,1960-,Chronological,"Comparative financial data report submitted to the State Office of Education\, who then creates the annual budget on funding levels and expenditures for education in Utah. Includes a summary statement of revenues\, expenditures\, and changes in unappropriated fund balances\, unrestricted grants-in-aid\, minimum school programs\, uniform school district budget reports broken down by expenditures\, revenues\, funds\, and sources\, as well as information concerning property tax.",Retain for 5 year(s),Public, 14748,Box Elder County School District (Utah). Department of Business Administration,Annual financial report,1960-,Chronological,Annual financial and program statistical reports report completed by the district's business office for the previous fiscal year.and submitted to the School Finance and Business Section of the Office of Education in accordance with UCA 53A-3-403 (1994). These reports are used to create the Office of Education's annual report and to determine allotted funds due to the school district.,Retain for 5 year(s),Public, 14732,Box Elder County School District (Utah). Division of School Food Services,School Food Services Davis County School District packing sheets,1988-,"Chronological, thereunder alphabetical by school.","Packing lists accompanying all food purchases from the Davis School District\, used to verify shipments and receipt of food purchases. Includes date\, ticket number\, page and run numbers\, district name\, number of boxes delivered\, requisition number\, original quantity ordered\, quantity shipped\, still on order\, unit (case\, bag\, can)\, unit cost\, total cost\, item number\, item description\, and totals.",Retain for 1 year(s),Public, 14751,Box Elder County School District (Utah). Payroll Office,Payroll retirement reports,1960-,Numerical by social security number,"Monthly report sent to State Retirement on amounts contributed to retirement system\, used for verification purposes. The Office of Education sends monthly the information on magnetic tape to State Retirement and prints a paper copy for the school district\, later the Retirement Office sends the district worksheets to check data. Includes social security number\, member name\, fund agency\, period covered\, amount contributed\, earnings\, and amounts employee and employer paid.",Retain for 3 year(s),Private, 14726,Box Elder County School District (Utah). Department of Business Administration,General obligation bonds,1907-,Chronological,These issued bonds are not payable solely from revenues other than those derived from ad valorem taxes. They constitute a full general obligation of the county for the prompt and punctual payment of principal and interest. The revenue derived from the sale of bonds shall be applied only to the purpose specified in the order of the county legislative body (UCA 17-17-1 (2010)).,Retain for 1 year(s),Public, 14758,Box Elder County School District (Utah). Department of Business Administration,General liability accident report,1980-,"Chronological, thereunder alphabetical by location","Accident report form completed and sent to the district's insurance carrier on accident's where a student was seen or treated by a medical provider (or absent for more than one-half day) or where school liability is an issue. . Includes policyholder name\, address\, and telephone number; accident's date\, time\, location\, first notification\, and name of person making notification; description of accident or occurrence; injured person's name\, marital status\, age\, address\, telephone number(s); nature and extent of injuries; name of doctor or hospital; probable cause of accident or occurrence; property damage; names\, addresses\, and telephone numbers of witnesses; name\, position\, and telephone number of person completing form; name of person reporting incident; name of person receiving report; date; signature of person completing report; and any remarks.",Retain for 5 year(s),Private, 14897,Governor's Office of Economic Opportunity. Centers of Excellence,Monthly activity reports,1991-,Chronological,"These monthly activity reports are prepared for the Division of Business and Economic Development to facilitate their oversight of Technology Development. Information includes summaries of the activities of Technology Development employees\, their projects\, and their accomplishments.",Retain for 1 year(s),Public, 14889,Governor's Office of Economic Opportunity. Centers of Excellence,Centers of Excellence Program rejected proposal files,1989-,Alphabetical by center or university name.,"Rejected or withdrawn grant applications\, memoranda\, correspondence\, and other records relating to the decision to reject the grant proposal.",Retain for 3 year(s) after resolution of issue,Protected, 14973,Millville (Utah),Bond registration files,undated,,These are the issuing agent's copies of bond registration stubs.,Retain for 2 year(s),Public, 14989,Millville (Utah),Disposition records,undated,,"These are either forms or records completed by municipal agency when municipal property is disposed of either by public auction\, competitive bidding or destruction. Includes date\, department name\, description of item\, value\, disposition\, method\, and reason\, condition\, value and approval signature.",Retain for 3 year(s) after disposition of asset,Public, 14949,Department of Health and Human Services. Healthcare Administration. Division of Integrated Healthcare.,Information Systems Unit policies and procedures manual,1992-,Chronological,Policies and procedures manual for the Information Systems Unit. The procedures are updated when changes are made within the department or changes in the law. They are used for program administration and as a training tool for new employees.,Permanent. Retain until superseded,Public, 14960,Millville (Utah),Budget message,undated,,"This message accompanies the tentative budget and is submitted by the budget officer to the governing body and explains the budget\, contains an outline of the proposed financial policies of the municipality for the budget year\, and describes the important features of the budgetary plan (UCA 10-6-11(b)).",Retain for 2 year(s) after completion of publication or report,Public, 14970,Insurance Department,Title insurance organization annual reports,1980-,Alphabetical by insurance organization name,"Annual financial\, reserve fund\, and bonding requirements reports required by title agents/organizations as required by Utah Administrative Code R590-16\, and UCA 31A-23-313 (1994). The information documents the financial and security of title companies doing business in Utah. The reports are filed with the Commissioner of the Insurance Department.",Retain for 5 year(s),Protected, 14978,Millville (Utah),Fidelity bonds,undated,,"This is the municipal treasurer's bond to protect the municipality and to guarantee fidelity of treasurer. Bond usually covers four years and ""may be set by resolution or ordinance in any amount\, not less than that established by the state money management council"" (UCA 10-3-821).",Retain for 3 year(s) after final action,Public, 14957,Millville (Utah),General housekeeping files,undated,,These are records of a general housekeeping nature or maintained by an office which do not relate directly to the primary program responsibility of the office. Includes records such as charity fund drives; custodial service requests; parking space assignments; and distribution of keys.,Retain for 1 year(s),Public, 14966,Department of Health and Human Services. Healthcare Administration. Division of Integrated Healthcare.,Claims processing assessment system user manuals,1991-,Numerical by sections,"These are system users manuals created by Financial Services Bureau within the division of Health Care Financing. The manuals documents all aspects of the Claims Processing Assessment System\, (series 80578) which is a computer system that administers medicaid quality control and serves as a management tool for examining and evaluating the accuracy of claims processing and medical payments. The manuals also identifies the workings of the automated system and shows the documents which are produced by the system. Information includes a system introduction/function\, manual organization\, policy and procedures\, CPAS audit program information for the various types of claims\, and system log on/off procedures.",Permanent. Retain until superseded,Protected, 14976,Insurance Department,Domestic market conduct examination reports,1989-,"Alphabetical by company, agent, or organization name","Reports prepared by the Market Conduct Examiner upon completion of an audit or examination of insurance company\, agent\, or organization. Information includes financial data and information pertaining to code requirements and licensure.",Permanent. Retain for 6 year(s) after final action,Public, 14985,Millville (Utah),Budget information files,undated,,"These files contain documentation associated with the adoption of city's fiscal year budget\, including mayor's recommended budget\, tape recordings of public hearings associated with finalizing budget\, and all related correspondence. Files may also contain budget amendments and any other actions affecting budget.",Retain for 2 year(s) after completion of publication or report,Public, 14972,Millville (Utah),Bond issue files,undated,,"These files document the implementation of municipal bonds. They usually include authorizations supporting financial data\, contracts or sales agreements\, and sample copies of bonds sold as evidence of municipal indebtedness.",Retain permanently,Public, 14980,Millville (Utah),Special improvement bonds,1867-,,"The governing body of the municipality levying the assessment\, by ordinance or resolution\, may authorize the issuance of special improvements bonds to pay costs of improvements in the district against funds created by the assessment (UCA 10-16-27).",Retain until final action,Public, 14407,Department of Commerce. Division of Professional Licensing,Physician assistant licensing case files,1984-,Numerical by license number,"This series includes applications\, registrations\, and licenses for physician assistants. Information includes names\, social security numbers\, and educational histories.",Retain for 10 year(s),Public, 14418,South Davis Sewer District (Utah),Insurance information files,undated,,These are insurance policy contracts between the municipality and private insurers.,Retain for 15 year(s) after final action,Public, 14470,Pleasant Grove (Utah),Nonresidential building plans,undated,,"These are the blueprints and specifications submitted by building contractors or owners when applying for a building permit for the construction of commercial\, industrial\, or apartment structures. The specifications are compiled by the architect for use of the contractor to complete detail work providing type\, grade\, brand of materials to be used and general conditions which govern the methods to be employed by the contractor in completing work as well as temporary facilities\, job cleanup\, security\, time limits\, deadlines\, and the responsibilities of the architect\, owner and contractor. They are used for determining code compliance and the enforcement of building codes. They are usually arranged by permit number or address.",Retain for 7 year(s),Public, 16421,Salt Lake City (Utah). Police Department,Supervisor's meetings minutes,1987-,Chronological,These are the minutes of monthly meetings held by the supervisors of the Records Unit.,Permanent. Retain for 1 year(s),, 16441,Salt Lake City (Utah). Police Department,Summary of motor vehicle traffic accidents,1980-,Chronological,"These are monthly summaries of statistical information on all reportable traffic accidents within Salt Lake City. The report includes month\, year\, type and number of accidents\, location\, severity and along with year to date and same period last year statistics. It is used to compile the Police Department's Annual Report.",Retain for 5 year(s),, 16442,Salt Lake City (Utah). Police Department,Alarm permit information,1987-,None,"These are weekly computer printouts having information on burglar alarms. The printout includes address\, beat number\, grid number\, NCIC code number for type of alarm call\, name of residence or business owner owner\, date information entered into computer\, date changes made\, permit number\, name of alarm company\, type of alarm and responding persons. This information is constantly updated and can be accessed by name\, address\, or permit number.",Retain for 7 day(s),, 16452,Salt Lake City (Utah). Police Department,Problem burglar alarm files,1982-,Chronological,"These files contain forms used to record information on problem burglar alarms (usually faulty equipment) in order that officer can help to correct problem. The form contains the permit number\,address or location\, name of business\, name of person to call\, name to call\, name of officer\, etc. This information is entered into computer.",Retain for 2 month(s),, 16460,Salt Lake City (Utah). Police Department,Officer status change printout,1985-,Chronological,"These computer printouts provide the Dispatch Officer with the location of each officer in cases of emergency call out. Each officer provides the dispatch office with his/her location as status changes. This information is entered into computer. This printout includes area of town\, time called out\, time in service\, location\, and status.",Retain for 1 month(s),, 16468,Salt Lake City (Utah). Police Department,Runaways log,1984-,Chronological,This log consists of forms used to record the names of runaway juveniles for monitoring purposes. The form contains the name of the runaway; officer assigned to case; case number; date reported; and date returned.,Retain for 1 year(s),, 16470,Salt Lake City (Utah). Police Department,Crime Prevention Unit report,1978-,Chronological,"These report forms are completed for each activity attended by the Crime Prevention Unit (i.e. block meetings\, area meetings\, media contacts\, special assignments\, business burglary follow-ups\, residential burglary follow-ups\, residential burglary follow-ups\, business and home security surveys\, citizen complaints). The form includes nature of complaint; date and time; CPU case number\, address of occurrence; type of premises\, attendance; council district number; name\, address\, telephone number of complainant; business name\, address\, phone number; type of aids used; etc. Report also includes monthly report.",Retain for 5 year(s),, 16498,Salt Lake City (Utah). Police Department,Vice case files,1980-,numerical by case number,"These files contain a record of all vice case investigations. The file contains the vice case report includes the nature of the complaint; date and time reported; vice number; case number; address of occurrence; type of premises; activity location; time of activity; warning device; method of approach; name\, address\, and phone number of complainant; business address and telephone number; how reported; description of suspect; description of vehicle used; name of person complaint received by; ID number; name of assisting officers; report status (open or closed) and clearance status.",Retain for 5 year(s),, 16507,Salt Lake City (Utah). Police Department,Alarm permits files,1981-,Alphabetical by name of business or residence,"These files contain permits issued to businesses which are required to have a burglar alarm per SLC Ordinance 20-35-1 to 22. The files contain the following information: date; permit number; name of business or resident\, address\, phone number; whether building is owned or leased; name of owner of business; name of alarm company or person installing alarm system\, address\, phone number; name of alarm company servicing alarm\, address\, phone number; names and phone numbers of persons police can notify to respond with key; whether silent or audible system\, and type of alarm.",Retain for 90 year(s),, 16486,Salt Lake City (Utah). Police Department,Case assignment and summary files,1983-,Chronological,"These files contain forms completed by each detective daily and monthly on case assignments. They are used to compile the monthly statistics for Administration and Crime Analysis. The forms includes: investigator's name; date; case number; victim/ complainant's name; offense; NCIC code number; clearance information such as status (active\, closed\, service call); whether arrested by detective\, outside agency\, or patrolman; whether a complaint was obtained\, denied\, exceptional clearance\, or unfounded; year; date closed; and priority status.",Retain for 2 year(s),, 16495,University of Utah (Utah). Medical Center. Family and Preventive Medicine,Child brain tumor study,1978-1982.,Numerical by case number,"These files contain the documentation and data from several telephone surveys conducted concerning the incidence of brain tumors in children. The files contain correspondence\, interview data sheets\, telephone numbers\, locations\, and physician information.",Retain for 55 year(s),Private, 16503,Salt Lake City (Utah). Police Department,Armed officers on concourse log,1984-,Chronological,"These are forms signed by any armed officer passing through security at the Salt Lake City International Airport. They are used to document all known weapons in concourse secured areas. The form includes date\, time\, officer's name and department; title\, which airlines he is approaching; flight number\, destination; and signature of security agent.",Retain for 1 year(s),, 16595,Department of Government Operations. Division of Purchasing and General Services. Surplus Property,State and local agencies surplus property case files,1981-,Alphabetical by agency,"When an agency decides it wants to surplus some damaged\, excess\, or outdated property\, they must complete a declaration of surplus property form. Many times the declaration is completed before the equipment arrives so the declaration is considered pending. When the property arrives\, it is then kept until sold or disposed of. When the disposition of the property is finally determined\, a copy of the SP-1 is returned to the agency and the money collected for the sale is credited to their low organization or bank account. If the property is destroyed then an SP-3\, Notification of Destruction\, is sent to the agency. It includes location of the property in warehouse\, description of the item\, minimum acceptable price\, the bid tabulation\, the actual sales price\, and the tape register of totals.",Retain for 2 year(s) after disposition of asset,Public, 16625,Southwest Utah Public Health Department (Utah),Detail collection statement,1990-,Chronological,"This is a monthly statement sent to the Department of Health reporting the amount of fees collected by the local health departments from patients or clients on state contracts. This statement includes the local health department name\, month\, the allocation of collections by contract or program type\, the type of collection (vital statistics\, patient fees\, etc.)\, the amount of the collections\, and the total amount collected.",Retain for 3 year(s),Public, 16626,Department of Commerce. Division of Corporations and Commercial Code,Inactive trademark files,1956-,Numerical by trademark file number.,"These are the files of trademarks that have expired. Trademarks are active for ten years. These expired in 1985 or later. When a trademark has not been renewed\, it becomes inactive. The owner has six months prior to date of expiration to renew the trademark. This record is used for research and to answer public inquiry. Once the trademark becomes inactive\, a new trademark must be applied for. These records are filmed when they are active and initially filed with the division. They are also being filmed when they have become inactive. Information is entered into the data file. This series includes Application for Registration of Trade-Mark or Service Mark\, and all related correspondence.__Information includes applicant's name\, partner's name\, place and date ofincorporation\, foreign corporation with authorization to do business in Utah\, address\, facsimilie of the trademark\, the class of goods or services involved\, the particular goods or service with which the trademark or service mark is used\, the mode or manner of use of trademark or service mark\, the dates of first use of the trademark within the state and outside the state\, whether the trademark has been in continuous use in Utah for five years prior to the application\, and the notarized signature of the applicant. Trademarks are not filed in the Corporation File.",Retain permanently,Public, 16680,Southwest Utah Public Health Department (Utah),Child Health Evaluation Care medicaid reimbursement report,undated,,"This form reports the reimbursements received on claims for physical examinations provided under the Child Health Evaluation (CHEC) program. A medicaid billing form is submitted for each completed examination and the original is submitted to the Utah Medical Assistance Program (UMAP) for reimbursement. This form includes child's name\, date service provided\, date into program\, home address\, phone number\, medical information and patient identification number.",Retain for 3 year(s),Private, 16711,Department of Health. Bureau of the Budget,Appropriations act file,1983-1995.,Chronological.,"This is a record of the department budget as approved by the legislature. The Appropriations Request File contains the information as to what the department requested. This file tells what the department actually received. It includes a listing of all proposed expenditures and anticipated revenues for the fiscal year. This information is given for the department as a whole\, for line items\, for individual programs\, for travel and current expenses\, for the following personal information: employee's name\, grade/step\, job title\, and previous and current salaries.",Permanent. Retain for 3 year(s),Public, 16725,Department of Health and Human Services. Office of Internal Audit.,Internal audit reports,1965-,Alphabetical by organization name.,The Office of Internal Audit monitors the Department of Health's processes and use of government funds in order to aide them in ensuring efficient and effective management of health programs overseen by the state (Utah Code 26-1-3(1991)). These final reports contain the findings and recommendations made as a result of internal financial and performance audits.,Permanent. Retain for 10 year(s),Public,2.00 cubic feet 16612,Labor Commission. Industrial Accident Division,Worker's compensation claims indices,1974-1981.,Chronological,"These indices are used to locate a claim file number for a specific claimant. They are also used for reference since they reveal summary information about the injured employee. These records are no longer created since the new database keeps the information online. Includes date of injury\, type of injury\, name of injured\, employer's name\, amount paid on claim\, and the claim file number.",,Private,604 microfilm reels 16659,Department of Commerce. Division of Corporations and Commercial Code,Active corporation cards,ca. 1871-1988.,Alphabetical by corporation name.,"This series contain document cards arranged alphabetically for companies incorporated to do business in Utah and was created by the Division of Corporations and Commercial Code to facilitate access to the Incorporation Case Files. The document cards\, which include annual reports\, contain information pertaining to corporation name\, corporation case file number\, original filing date\, amount of capital stock\, where incorporated\, principal officers\, amendments and dissolution.",,Public,34 microfilm reels 16683,Department of Commerce. Division of Corporations and Commercial Code,Trademarks file list,undated,None,"This is a report file in the Corporation Data System. It is used to generate reports on the trademarks that are currently registered in the state. The information includes the corporation number\, the name of the trademark\, the date of registration\, and the trademark number.",Retain for 1 month(s),, 16720,Board of Health,State Board of Health minutes index,1934-2015.,Alphabetical by subject,"These are index cards used to locate the minutes of the meetings that dealt with specific topics. These cards include the topic\, the date the topic was discussed in a meeting\, and the page number of the minutes.",Permanent. Retain until administrative need ends,Public, 16732,Department of Health. Office of Strategic Planning and Evaluation,Statewide health coordinating council orientation manual,1985-1993.,None,"These are manuals on council procedures used for the guidance of new council members. They include council membership organizational and procedural guidelines\, policy analysis/decision making process\, the planning aspect of the Department of Health\, and a glossary of acronyms used in health planning.",Permanent. Retain until superseded,, 16712,Merit System Study Commission,Association of state and territorial health officials foundation annual report,1977.,Chronological,This is a report submitted to the above organization by the division.,,Public, 16749,Department of Health. Office of Strategic Planning and Evaluation,Planning and policy analysis publications and final reports,1980-1993.,None,"These are publications produced by the bureau concerning health policy in the state and the results of various studies conducted by the bureau. They include department annual reports\, policy statements\, and special interest studies.",Permanent. Retain until administrative need ends,, 16704,Board of Education. Office of Education. Teaching and Learning,Inservice credit request files,1979-,"Alphabetical by school district or subject, thereunder numerical by workshop number","These are files that indicate inservice training offered by school districts\, colleges or universities\, or outside organizations to teachers. They document approval from the Office of Education to accept the credit offered by the training courses. This information is maintained as a service to teachers to preserve a record of their participation in the training and to issue duplicate certificates of attendance and credit if necessary. These files include information sheets describing the training course\, conference\, or workshop; place of the training; a letter requesting that the course be authorized to offer inservice credit; a letter granting that approval; and a list of the participants of the training.",Retain for 15 year(s),Public, 16747,Department of Health. Office of Strategic Planning and Evaluation,Governor's task force on catastrophic medical expenses files,1985-1993.,Chronological,"These are the files of the above task force created to find solutions to the problem of individuals faced with major medical expenses. They include meeting notices\, agendas\, minutes of meetings\, a final report entitled The Governor's Task Force on Barriers to Health Care\, and a task force roster.",Permanent. Retain for 1 year(s),, 16892,Salt Lake City (Utah). Police Department,Fatal accident files,1979-,Numerical by assigned number in year,"These files contain all necessary information for each fatal accident occurring in Salt Lake City. The files contain the state traffic accident report\, field sketch\, findings of the medical examiner (if applicable)\, copy of death certificate\, blood alcohol report\, report of toxicologist\, driving record\, police reports\, statement of investigative officer\, statements from driver and witnesses and photographs.",Permanent. Retain for 5 year(s),, 16889,Salt Lake City (Utah). Police Department,Petition review files,1983-,Chronological,"These files contain copies of petitions received by the Traffic Division for approval requesting permission to hold special events. The files also contain forms used to obtain necessary approvals\, replies\, planning information\, manpower allocation\, and parade orders. The critical data is entered into the computer which generates a printout providing the department a cost accounting of all special events handled by the city.",Retain for 3 year(s),, 16901,Department of Public Safety. Utah Highway Patrol. Section #19,Camp Williams training school records,1957-1981.,Chronological,"These records document law enforcement training given by the Utah Highway Patrol and held at Camp Williams. For many years\, the Utah Highway Patrol was the only source of such training in the Intermountain West. Therefore\, officers from different law enforcement entities attended this training. Training included various aspects of law enforcement including a basic two week officers candidate school\, and additional training in burglary\, basic police\, police supervision\, in-service\, and riot procedure.",Permanent. Retain for 1 year(s),Public, 16908,Department of Health and Human Services. Healthcare Administration. Division of Integrated Healthcare. Office of Medicaid Operations.,Incoming correspondence file,1985-,None,"These are copies of correspondence received by the bureau from other bureaus in the division\, other divisions in Health\, other state agencies\, providers\, and others.",Retain for 1 year(s),Public, 16956,West Valley City (Utah). Department of Administration,Salary survey printouts,1983-,Alphabetical by job title.,These printouts are used to establish entry level wages for all city positions. They show a eight city comparison of wages and benefits and are used to compute West Valley's entry level wages.,Retain for 5 year(s),, 17132,Insurance Department,Consumer complaint report from computer system,1989-,Numerical,"These reports are generated from the Insurance Department's computer system on which records of all complaints received by the department regarding the insurance industry in the state are maintained. Each record contains the date it was opened\, the date the case was closed\, the amount of damages/monies collected if appropriate\, record modification dates\, complaintant's name\, address\, phone number\, type of complaint\, whom against\, coverage\, reason for complaint\, final disposition\, source\, status\, form letters\, justification\, number of calls\, interviews\, and outgoing letters.",Retain for 1 year(s),Protected, 17144,Insurance Department,Examiner billing history files,1999-,Numerical,"These records are used to document the time spent by the field examiners on giving examinations and the related billing for their services. They contain the date of the examination\, the examiner's number\, the company number\, and the description of time spent. This information is also retained on the Insurance Regulatory Application System (IRAS).",Retain for 8 year(s),Public, 17148,District Court (Third District),Tobin case correspondence,1871-1877.,None.,This series contains correspondence pertaining to the Tobin case.,,Public, 17174,West Valley City (Utah). Community & Economic Development,Building permit application files,1978-,Alphanumerical by address,"These files document the issuance of a permit which is required for any construction within West Valley City. The files contain the permit application with the inspection report on progress of the construction with a final inspection\, building plans and any related correspondence.",Permanent. Retain for 50 year(s),Public, 17206,Department of Human Services. Administrative Support,Emergency shelter management training program,1981-2009.,Alphabetical by subject.,"This is a record of course material for training people in emergency shelter management. This series includes the class roster\, training manuals\, and related materials.",Permanent. Retain for 1 year(s),Public, 17150,Supreme Court,Oaths of office,1889-1969; 1975.,Chronological.,"These constitutional oaths of office are for attorneys practicing before the state supreme court (1890-1919)\, state supreme court justices (1896-1899)\, and members of the United States Commission (1889-1894). Also included are applications for admission to practice law\, examining committee reports on applicants\, petitions to appoint commissioners\, and official bonds.",,Public, 17176,West Valley City (Utah). Finance Department,Official correspondence,1986-,Alphanumerical by department/division/date,these files contain the program correspondence for the Finance Department. They document the actions of this office.,Retain permanently,,8 microfilm reels 16649,Southwest Utah Public Health Department (Utah),Expenditures summary statement,undated,,"This is a monthly statement sent to the state Department of Health to bill for expenses incurred on state contracts. This statement includes the name of the local health department\,",Retain for 3 year(s),Public, 16618,Workers Compensation Fund Division. Data Processing,National Council for Compensation Insurance and Management on Policy Endorsements reports,1984-1988.,None.,"This is a statistical report sent to the NCCI. It is used to provide them with data for conducting risk analysis on all classified employee positions in their job classification database. This information is then used to classify the rates of insurance coverage for each position. Includes policy holder's name and address\, policy number\, code classification\, amount of premium paid for each job classification\, and a list of all claims filed on that policy.",Permanent. Retain for 1 year(s),Public, 16643,Department of Commerce. Division of Corporations and Commercial Code,Microfilm record of reinstatements and annual reports,1980-,Numerical by corporate number,"This is a microfilm copy of the above two records series which were filmed on the same roll of film until 1984. Reinstatements are applications by which a corporation suspended or dissolved under UCA 16-10-88.1 or 59-13-61 may be reinstated as a legal entity. Annual reports are reports filed with the department as required by UCA 16-10-121 and 16-10-122. Annual report includes the name of the corporation and the state or country under the laws of which it is incorporated; the address of the registered office and the name of the registered agent in the state; for foreign corporations\, the address of the principle office in the state or country of incorporation; the type of business conducted in Utah; the names and addresses ofthe corporate officers; the names and addresses of the directors; the total number of authorized shares itemized by classes\, par values of shares\, shares without par value and series within a class; the total number of issued shares itemized by classes\, par values of shares\, shares without par value\, and series within a class; the amount of stated capital; and the signature of the authorized officer. Application for reinstatement includes the name of the applicant\, the applicant's position (stockholder\, creditor\, or officer)\, the name of the corporation\, the date the corporation was suspended\, and the signature of the applicant.",Retain permanently,Public, 16658,Department of Commerce. Division of Corporations and Commercial Code,Inactive corporation cards,ca. 1871-1988.,Alphabetical by corporate name.,"This series contains annual report cards\, amendment card and inactive cards arranged alphabetically for companies incorporated to do business in Utah and was created by the Division of Corporations and Commercial Code to facilitate access to the Incorporation Case Files. The document cards contain information pertaining to corporation name\, corporation case file number\, original filing date\, amount of capital stock\, where incorporated\, principal officers\, amendments and dissolution.",,Public,36 microfilm reels 16674,Department of Commerce. Division of Corporations and Commercial Code,Delinquency for failure to file an annual report data record,1987-,None,"This is a report file in the Corporation Data System. It is used to prepare reports of those corporations that have failed to file annual reports. The information includes the corporate number\, the corporate name\, the status of the corporation and the reason for that status.",Retain for 1 month(s),, 16686,Southwest Utah Public Health Department (Utah),Immunization cards,undated,,"These cards document immunization given by the local health department. They include name\, birthdate\, sex\, address\, phone number\, type of immunizations\, series\, date given\, and date booster given. Some cards also include the signature of the parent. In 1991\, the card was replaced with the immunization record and signature card. The new card records similar information\, but also serves as the immunization informed consent card.",Retain for 10 year(s) after separation or,Private, 16647,Southwest Utah Public Health Department (Utah),Employee confidentiality agreements,1990-,Alphabetical by surname,"This agreement is signed by the employee and maintained by the department stating that the employee will not disclose confidential information in accordance with UCA 26-25-4 (1992). The agreement usually becomes part of the employee's official personnel file. It includes the terms of the agreement\, the date\, employee's signature\, and supervisor's signature.",Retain for 65 year(s) or until separation,Public, 16662,Department of Commerce. Division of Corporations and Commercial Code,Corporation data record,1987-,Alphabetical by corporation name,"This is the master data file for Corporation Records. This file contains all current information on corporations registered in the state. The data file allows the user to generate reports\, statistical data\, letters\, mailing lists and labels. The Master File is maintained on hard disk with a magnetic backup of one week. Only current information is maintained. Subfiles have been scheduled under the computer data format of the paper record. This master data record contains the following data files: Annual Report Form\, Articles of Amendment\, Registered Agents\, Suspensions\, Dissolutions\, Reinstatements\, Name Registration\, Trademark Registration\, Revocations\, Renewals\, Summons and Complaints\, Delinquencies\, Notary Bond\, Articles of Incorporation\, and notice of Notice of Resignation. This series includes the name and identification number of the corporation\, type of business\, state of incorporation\, status code\, current status code\, profit or nonprofit\, name and address of registered agent\, date of incorporation\, last date of corporate agent change\, reinstatement date\, inactivity date\, date of the last filed annual report\, date of the last profit report\, amount of stated capitol\, names and addresses of all officers\, class of stock\, par value of stock\, date and number of issued and authorized stock\, foreign corporation name\, date of last name change\, and date of last merger. The incorporation case file (series 7184) is a permanent record. This system is used as a reference tool for research and to answer public inquiry.",Retain until final action,Public, 16678,Department of Commerce. Division of Corporations and Commercial Code,Active corporations list,1985-,alphabetical by corporation name,"This is a report file in the data system used to show the number of new and current corporations in the state. This information is used to compile administrative reports and to compare active files against dissolved files. The information includes the corporate number\, the corporate name\, the name and address of the registered agent\, and the names and addresses of the corporate officers.",Retain for 1 month(s),Public, 16691,Department of Commerce. Division of Corporations and Commercial Code,Declaration of trust of a real estate investment trust,1965-,Alphabetical by trust name,"These are declarations that a corporation\, trust or association intends to form a real estate investment trust under the provisions outlined in the Utah Code. Trust companies are not required to file any additional paper work with the division. This information is being transferred to the computer data file in order to answer public inquiry and for research. These records should be kept in the office while the trust exists to provide information to potential investors. Action can be taken against the officers for fraud. These records are also needed for tax purposes. This series includes the name and address of the trust\, the names and addresses of the officers of the trust\, the provisions of thetrust\, the date the trust was formed\, and the date of filing.",Permanent. Retain for 7 year(s) after final action,Public, 16597,Department of Government Operations. Division of Purchasing and General Services. Surplus Property,Surplus property destruction files,1981-,Chronological,"These records document the proper and legal disposal of state property. If an item of state property cannot be sold for various reasons\, the Division of Surplus Property will declare the property nonsalvagaeble and prepare this document so that the item can be destroyed. Includes item name\, description\, original cost\, date of purchase\, quantity\, total cost\, authorization of agency property officer\, a witness' signature\, and method of destruction.",Retain for 2 year(s),, 16719,Department of Health,Executive director's office correspondence,1978-1989.,Alphabetical by subject.,"This is a file of correspondence generated by the bureau itself. It includes copies of correspondence to and from other bureaus in the department\, the department director\, and other state agencies.",,Private, 16752,Department of Health. Office of Strategic Planning and Evaluation,Correspondence file,1984-1993.,Chronological,"This is a copy of all correspondence generated by the bureau. The information in the file includes correspondence to the federal government\, to other state agencies\, to health care facilities\, and to the general public. The subject matter includes explanation of the certificate of need program\, correspondence relating to the preparation of the annual report\, and requests for information.",,Public, 16772,Department of Health. Division of Community Health Services,Paramedics report,1974-1976.,Numerical by report number,"These are microfilm copies of ambulance reports logs used by the bureau to compile a special study during the above time period. The bureau has no further use for these records. The report includes the case number\, the vehicle identification number\, where the call was received from\, when the call was received\, the time of dispatch/arrival\, the patient's name\, sex\, and age\, the location of the patient\, the illness/injury\, treatment received before the paramedics arrived\, the vital signs\, the type of care given\, and the name of the transporting ambulance company.",,Private, 16694,Commission on Economy and Efficiency Research,Research case files,1985-1986.,Alphabetical by subject.,"These are case files compiled and used by the commission in its study of state agencies to promote greater efficiency and effectiveness in the transaction of public business. These files include interview notes from state department and division heads\, briefing papers and outlines\, memoranda\, state agency organization charts\, computer data from employee surveys\, and preliminary analysis of surveys by department. Data elements include names of employees and employers; job position information (e.g. grade/step\, etc.); personality inventories; membership in groups; and salary information.",,Private,3.00 cubic feet 16726,Department of Health and Human Services. Office of Internal Audit.,Supervisor's personnel files,1978-,Alphabetical by name,"These are files maintained by the bureau manager on the bureau employees for purposes of evaluation. The file also contains unsolicited resumes and copies of state job applications. They include copies of job applications\, performance appraisal plans\, school transcripts\, and employee evaluations. Information includes age\, current and past addresses\, educational level\, employer\, employment history\, grade average or class standing\, job position information (grade/step\, etc.)\, marital status\, name\, occupation\, occupational preferences\, sex\, signature\, and social security number.",Retain for 1 year(s),Private, 16742,Department of Health. Office of Strategic Planning and Evaluation,Social barriers working papers,1985-1993.,Alphabetical,"These are the working papers used to produce the report entitled ""A Statement of Health Policy Social Barriers to the Health Care System for Ethnic Minorities."" This report was designed to study what barriers\, if any\, keep minorities from securing adequate health care. The working papers include ethnic minority physicians survey\, correspondence\, draft copies\, and related reference material.",Permanent. Retain for 2 year(s),, 16885,Salt Lake City (Utah). Police Department,Pool car sign-out files,1984-,Chronological,These are forms used when an officer's assigned car is out of service or in cases of bad weather when motorcycles cannot be ridden. The forms contain the name of the officer; date and time out and time it; shop car number; and location.,Retain for 1 year(s),, 16891,Salt Lake City (Utah). Police Department,Officer's line sheet file,1983-,Chronological,"These are forms completed daily by each officer on patrol. They are used to monitor daily shift activity. The form contains statistics on the number of calls response to\, number of citations issued\, number of hours in court\, etc. This information is then input in the computer.",Retain for 2 year(s),, 16887,Salt Lake City (Utah). Police Department,Police car accident files,1975-,Chronological,These files contain forms used to monitor individual officer's driving record. The files contain accident investigative reports; state accident reports; officer's explanation of accident; supervisor's recommendations; watch commander's opinion of accident; city equipment accident report; insurance forms; computer printout listing prior accidents; computer code sheet; and police vehicle accident control sheet. The critical data contained in the paper record is input in the computer which generates; printout. They are used to establish fault for accidents.,Retain for 5 year(s),, 16855,Southwest Utah Public Health Department (Utah),School student immunization assessment annual report,1990-,"Chronological, thereunder alphabetical by name of school","These forms document surveys taken by schools or local health departments of children entering kindergarten and child care to determine immunization status. Copies of the forms are sent to the State Department of Health. The forms include name of facility and responsible party\, number enrolled in kindergarten or day care\, number of children with immunization cards or records turned in to the school\, number of children with no record\, number of children adequately immunized\, number of exemptions (medical\, religious\, personal)\, and total number of exemptions. These records are also called Preschool immunization survey sheets.",Retain for 2 year(s),Public, 16895,Salt Lake City (Utah). Police Department,Policy manual,1982-,Chronological,"This automated file contains information on the division's policy manual. This information includes: division job descriptions\, accident investigation responsibilities\, fatal accident investigative files and information release\, and radio call numbers and assignment response criteria. This information is continuously updated.",Retain for 2 year(s),, 17040,Insurance Department,Insurance provider regulatory database,ca. 1985-,None,"This series is a database containing data on all licensed insurance agents\, agencies\, and companies doing business in Utah\, along with reporting\, inquiry\, and some analysis capabilities. The agency maintains the database in order to track activity related to licensing of insurance providers. The information in the database is drawn from a number of sources\, including several other record series. The information in the database includes data from the Debt revenue reports (series 21034)\, Daily receipt registers (series 2194)\, Individual insurance producer and insurance agency licensing records (series 81656)\, Consumer complaint files (series 81571)\, Insurance company application and renewal of certificate of authority (series 81658)\, Docket pleadings (series 17143)\, Individual insurer appointment records (series 81655)\, and Insurance agent termination of appointment records (series 5523).",Retain for 10 year(s) after expiration of permit or license,Private, 17138,West Valley City (Utah). Department of Administration,Volunteer employee personnel files,1980-,Alphabetical by name,"These files document the work of volunteer and community service workers. They contain forms listing name\, address\, telephone number\, job performance information and time sheets.",Retain for 2 year(s),, 17130,Insurance Department,Insurance company master report,ca. 1985-,None,"This report is generated from the Insurance Department's computer master file which contains records of all companies licensed to sell insurance in the state. It contains name\, home address\, phone\, date organized\, date admitted\, date modified\, date cancelled\, business address and phone number\, complaint address\, domicile state\, company type\, classification\, license code\, status\, cancellation reason\, file codes\, minimum capital\, appointments\, complaints\, year to date complaints\, other mailing addresses\, power of attorney\, and persons who are authorized to appoint. The hard copy report is used as a reference tool.",Retain for 1 year(s),Public, 17139,St. George (Utah). Police Department,Arrest folders,1986-,Numerical by arrest number,"These are forms used to report arrests made by the police department. They usually include complete information and description of person arrested\, date\, arrest time\, arrest location\, charges\, description of offense\, witnesses\, victims\, suspects\, and name of officer(s) making arrest. Sometimes report is a multi-part form\, with a copy sent to the county jail.",Permanent. Retain for 10 year(s),Private, 17153,Board of Pardons and Parole,Summaries of hearings,1936-1948.,None,,Permanent. Retain for 1 year(s),, 17181,Grand County (Utah). County Recorder,Official records,i 1896-,Numerical by book and page numbers,"These are copies of all official records recorded with the county recorder including deeds\, mortgages\, mining records\, military discharges\, etc. Upon payment of fees for the same\, the recorder must record in the ""Official record' book all papers\, documents\, records\, and other writings required or permitted by law to be recorded. In some counties all recorded instruments are compiled together as part of the ""Official records""\, while others compile each type of instrument separately (See Deed records\, Mortgage records\, Mining records\, Water records\, etc.)",Retain permanently,Public, 17134,Insurance Department,Insurance agency master file,ca. 1985-,Numerical by agency number,"These are records of agencies licensed to broker insurance policies offered by insurance companies that do not sell insurance directly to the public in Utah. These records contain name and home address\, business address\, license date\, modified date\, cancel date\, status of the agency\, comments section\, codes\, and authorized persons to act.",Retain until superseded,Private, 17256,Department of Health and Human Services. Division of Child and Family Services. Saint George Office,Substitute care case files,1985-1995.,Alphabetical by client surname,"This is a record of care and services provided to a child under the age of 18 who has experienced severe emotional disturbances\, physical disability\, and/or social maladjustment and who has been in substitute care placement. The Department of Social Services obtains custody of the child by an order from Juvenile Court. Custody is given by the court when the child has been abused and/or neglected by the parent or guardian. The department can be granted voluntary custody of the child for up to 45 days with an agreement of the parent or guardian. The child remains in the department's custody until a parent or guardian has expressed the willingness and ability to resume permanent responsibility for the child or the court orders thechild returned to the custody and home of the parent. This series includes a psychosocial evaluation\, family studies\, financial disclosures\, treatment plans\, progress notes\, supportive services\, court orders and Health and Education records and fees.",Retain for 50 year(s) after case is closed,Controlled, 17304,Department of Commerce. Division of Professional Licensing,Disciplinary action reports,1970-,Alphabetical by licensee surname,These are reports of adverse action taken against licensees for violations of regulations or laws. The Department of Commerce takes disciplinary action against violators and also sends the information to various professional associations.,Retain for 15 year(s),Public, 17248,Department of Workforce Services. Internal Audit Division,Waiver narratives and evaluations,1981-2012.,Alphabetical by wavier.,"This series is a collection of narratives and evaluations from all federal\, administrative\, and client files. This information was appraised\, evaluated\, and compiled to write a wavier to support the agencies request for forgiveness against a federally imposed sanction of noncompliance. Reasons for noncompliance range from economic development to natural disasters.",,Private, 17334,South Davis Sewer District (Utah),Water consumption reports,undated,,"These reports consist of monthly statistics of daily water consumption. They are used for research and litigation purposes and to assist in predicting future flows and peak demands. The reports include water consumption in million gallons\, and cubic feet from treatment plants\, springs\, artesian wells\, pumped wells\, and reservoirs along with precipitation amounts.",Retain for 1 year(s),Public, 16467,Salt Lake City (Utah). Police Department,Pick up order log,1984-,Chronological,"This log consists of forms used to log the names of juveniles to be arrested per juvenile court. The form contains the name of person to be arrested\, date\, case number\, officer\, assigned to arrest\, date request is to be voided\, and disposition.",Retain for 1 year(s),, 16450,Salt Lake City (Utah). Police Department,National Communication Information Center information codes,1945-,Numerical by code number,"These files contain lists of how all NCIC codes are listed in the computer. These codes are listed in order of severity of offense with the most severe being first. The files contain the codes and meaning. These are necessary for Police Department use.This record is updateable\, but on an infrequent basis.",Retain for 90 year(s),, 16472,Salt Lake City (Utah). Police Department,Commercial/residential security inspection files,1978-,Chronological,These are forms completed by the Crime Prevention Unit for each residence or business as it is inspected. Buildings are inspected for security purposes and owners are notified of precautions to take to prevent burglary and theft. The form includes owner's name and address; type of premise; telephone number; date and type of offense; name of officer inspecting premises; whether follow-up to crime; report number; whether request by owner or canvas; name of person contacted; position; telephone number; date inspected; ratings; check results of each item as it is inspected; and any recommendations.,Retain for 5 year(s),, 16488,Salt Lake City (Utah). Police Department,Wanted person police bulletins,1975-,Chronological,"These files contain forms used to distribute information concerning wanted or missing persons to police officers and other law enforcement agencies. The form contains the photo of subject\, name\, master file number\, aliases\, date of birth\, sheriff's office number\, description\, identifying marks\, address\, FBI number\, UBI number\, social security number\, vehicle description\, drivers license number\, case number\, warrant date\, bail amount\, summary of case\, charge judge name\, warrant number\, name warrant signed by\, and name of detective.",Retain until case is closed,, 16504,Salt Lake City (Utah). Police Department,Airline Transportation Association meetings files,1984-,Chronological,These files contain records of the Airline Transportation Association Meetings. The files contain agendas and minutes of meetings. They consist of business dealing with airline security procedures and problems.,Retain for 1 year(s),, 16482,Salt Lake City (Utah). Police Department,Police Athletic League quarterly activities files,1982-,Alphabetical by activity,These files contain flyers promoting quarterly activities sponsored by the Police Athletic League. PAL is a youth center program sponsored by the Salt Lake City Police Department for low income and minority youth.,Retain for 3 year(s),, 16506,Salt Lake City (Utah). Police Department,Alarm enforcement files,1982-,Alphabetical by name of business or residence,"These files contain records monitoring burglar alarms of businesses and residences. The files contain related correspondence; statistical information; and a form containing the name of the business or residence\, address\, phone number; name of alarm company; permit number; and the following information for each alarm ring: date\, time of day\, day of week\, NCIC code\, case number\, and remarks. They are used to stop unnecessary police response.",Retain for 3 year(s),, 16475,Salt Lake City (Utah). Police Department,Pictures of crime scenes,1967-,Numerical by case number,"These are photograph negatives of crime scenes. They are printed as necessary for investigation purposes\, court action\, and study. They are used in solving crimes. The negatives are stored in envelopes which list the case number\, date of occurrence\, type of crime\, and address of occurrence.",Permanent. Retain for 15 year(s),, 16492,Southwest Utah Public Health Department (Utah),Communicable disease case file index,1990-,Alphabetical by patient's surname,"This is an index of easily accessible basic patient and statistical information regarding reportable communicable diseases. As stated in the Utah Code of Communicable Disease Rules\, the information enables the Department to protect the public health\, and prevent and control disease. Includes patient's case number\, name\, address\, race\, sex\, and age; the report source and the date reported; onset date of the disease; the attending physician; the patient's hospital; lab results; disease specification of type\, if applicable; and the date the form was sent to Center for Disease Control\, if applicable. Some of the diseases include amebiasis\, ascariasis\, botulism\, campylobacter\, cocciodomycosis\, and Colorado tick fever. The State Bureau of Epidemiology maintains the record copy of these records permanently.",Retain for 7 year(s) after case is closed,Exempt, 16500,Salt Lake City (Utah). Police Department,Intelligence case files,1980-,Numerical by case number,These files contain criminal history information on terrorists and organized crime activities. These files contain investigative materials provided to outside agencies upon request. The Intelligence Report contains subject; date; source evaluation; type of criminal activity; summary details; whether routine information; confidential or highly restricted; analysis; classification number; and file number. The files also contain photographs and related correspondence.,Retain for 5 year(s),, 16508,Salt Lake City (Utah). Police Department,Tactical deployment squad activity summary files,1982-,Chronological,"These files contain the daily and weekly summaries of activity of the Tactical Deployment Squad (patrolling State Street from 6PM to 2 AM). The Daily Form contains the name of complainant; date reported; location; division assigned; second and third divisions assigned; starting and ending dates; manpower assignment information; enforcement activity information; types of citations issued; recovered stolen property\, value and remarks. The Weekly Summary contains date\, number of hours worked on State Street\, number of traffic citations issued\, number of alcohol related citations\, number of felony and misdemeanor arrests.",Permanent. Retain for 5 year(s),, 16566,Southwest Utah Public Health Department (Utah),Capital outlay detail statement,1990-,Chronological,"This is a monthly report submitted by the local health department to the state Department of Health listing the amounts spent for capital outlay on state contracts. It includes the local health department's name\, the reporting period\, payee's name\, the contract or program where the outlay was made\, and expenditure amount.",Retain for 3 year(s),Public, 16565,Southwest Utah Public Health Department (Utah),Board of Health minutes,undated,,"These minutes document the actions of the local boards of health. Each local health department is required to have a board of health ""appointed by the local governing body and shall consist of at least five persons"" (UCA 26A-1-109 (1992)). The Board of Health is responsible for establishing policy\, for adopting regulations relating to health protection and the promotion of public health or environmental health including but not limited to public health administration and support services\, maternal and child health\, communicable disease control\, surveillance and epidemiology\, food protection\, solid waste management\, wastewater management and safe drinking water management. They include the agenda and the actual minutes of proceedings of special and regular meetings of the local Boards of Health.",Retain permanently,Public, 16560,Southwest Utah Public Health Department (Utah),Communicable disease case files,undated,,"These files are kept in order to maintain a concise\, accurate\, and historical record of reportable communicable diseases and epidemiological investigations. As stated in the Utah Code of Communicable Disease Rules\, the reports enable the Department of Health to protect the public health\, and prevent and control communicable disease. Includes investigations such as Botulism Alert Summary\, Reyes Syndrome Case Investigation Report\, Leprosy Surveillance\, Outbreak Investigation\, Infant Botulism\, Pertussis Report\, and Weekly Campylobachter Surveillance Report; also includes original incoming and copies of outgoing correspondence related to epidemiological investigations. The State Bureau of Epidemiology maintains the record copy of the records permanently.",Retain for 7 year(s) after case is closed,Exempt, 16666,Department of Commerce. Division of Corporations and Commercial Code,Domestic corporation name registration file,1979-,alphabetical by corporation name,"This is a record of all domestic corporations who have registered their corporate name. This protects their name from being used by other Utah corporations. Names are registered annually. If the corporation is not formed or the name is not changed in the allotted time period\, all rights to the name end. Information from the registration form is input into the data system. Includes the number\, the registered name\, the date of registration\, the date of renewal\, the date of expiration\, the date the corporation as incorporated in its home state\, the name of the entity\, and the name and address of the applicant. All information in the data file is used for research and to answer public inquiry.",Retain for 20 year(s),Public, 16692,Department of Commerce. Division of Professional Licensing,Board and committee meeting minutes,1977-,Chronological.,"These files document minutes of boards and advisory committees set up for each licensed occupation or profession. More than sixty occupations and professions are licensed and each one has its own board or advisory committee. Some professions may also have a peer advisory committee established pursuant to UCA 58-1-203(1)(f). These boards are charged with recommending rules and policies\, establishing passing scores for examinations for license applicants\, screening applicants and recommending licensing renewal or reinstatement\, and assisting in the establishment of standards for students or trainees to become qualified for a license. Information includes date and place of meeting\, time of the meeting\, individuals present\, topics discussed\, and decisions reached. This series also includes copies of posted board and committee meeting agendas beginning in March\, 2008.",Permanent. Retain for 5 year(s),Public,1.00 cubic foot 16598,Department of Government Operations. Division of Purchasing and General Services. Surplus Property,Surplus property sales invoices,1985-,Chronological.,"The records are used to document the sales transactions of any surplus property where cash is received. They are also used to update the SP-1's. Includes reference number\, signature of receipt to whom the item was sold\, description of what was sold\, date\, and amount.",Retain for 3 year(s),Public, 16641,Department of Commerce. Division of Corporations and Commercial Code,Summons and complaint log,1984-,Alphabetical by name,"This is a log indicating when summons and complaints were received and forwarded by the division. This series includes the name and address of the serving attorney\, the name of the court\, the county\, the plaintiff's name\, the defendant's name and address\, the date the summons was received\, the date it was mailed\, the name of the addressee\, and the date of return of service.",Retain for 5 year(s),, 16654,Department of Commerce. Division of Corporations and Commercial Code,"Articles of amendment, resignation letters, and articles of incorporation",1979-1986.,Numerical by corporate number,"These are microfilm rolls that contain the three types of records listed. Articles of Amendment (6936) are changes to a corporation's articles of incorporation. Articles of Incorporation (6916) are the documents used to create a corporation as a legal entity. Letters of Resignation (6935) are submitted by a corporate officer or director to the corporation to resign from his/her position. The information includes the corporate name\, the term of the corporation's existence\, the reason why the corporation was formed\, the authorized capital expressed in terms of the number of shares and the par value of the shares\, the names and addresses of the incorporators\, the names and addresses of thedirectors\, the address of the registered office\, the name of the registered agent\, and the notarized signature of each incorporator. If the corporation is a nonprofit corporation the information includes the corporate name\, the term of the corporation's existence\, the purpose of the corporation\, whether the corporation has members\, the name and address of the trustees\, the name and address of the incorporators\, the address of the registered office\, the name of the registered agent\, and the verified signature of the incorporators.",,Public, 16600,Workers Compensation Fund Division. Accounting,Actuarial studies,1925.,Chronological.,"These records are used to determine what liabilities are dedicated to open claims and what portion of the fund's reserves need to be set aside to meet those claims for the coming year. It is also used to help determine premiums and dividends. Includes statistical worksheets of current year's payments to claims and past years' claim payments\, annual reports which include narratives on how the findings were determined\, and charts and graphs on claim expenditures for current year and past years.",,Public,0.20 cubic foot 16646,Department of Commerce. Division of Corporations and Commercial Code,Certified mail receipt cards,1979-1984.,Numerical by corporate number,"These are US Post Office certified mail receipt forms verifying that certified mail has been received by a corporate officer or registered agent. The Division only mails legal documents by certified mail. The receipt is filed in the Corporation File (series 7184\, permanent) when returned to the division. They are available should any legal issues be raised. This series includes the addressee's name and address\, the type of mail service\, the date of delivery\, and the signature of the addressee or the addressee's agent. This record was microfilmed from 1979-1984.",,, 16660,Legislature. House of Representatives,Journal record books,i 1858-1878.,Chronological.,"These two volumes constitute the handwritten minutes of the territorial legislative house from the eighth session through the twenty-third session. Each daily entry follows a standard order of business: place and date\, call to order and roll\, prayer\, legislative business\, reading of minutes\, adjournment and closing benediction. While the activities are noted\, details are not. Legislative business is slightly more detailed. The process of enacting legislation via bills and resolutions is most frequently recorded. The election of house officers and committee appointments are noted. Committee reports cover a broad spectrum from bridge construction to schools to contested county elections.__Brief reports of agencies (e.g.__Deseret Agriculturaland Manufacturing Society\, Penitentiary\, Territorial Library\, Superintendent of Schools\, Auditor) and county financial reports often are recorded. Messages from the council\, or senate\, the governor\, or the territorial secretary regarding bills also are recorded.",,Public,1.00 cubic foot 2 microfilm reels 16677,Southwest Utah Public Health Department (Utah),Child health evaluation care (CHEC) target area records,undated,,"These records are consent and release forms distributed by the Children Health Evaluation Care (CHEC) program. Each local health department determines concentration areas and groups to be targeted. This form is used to notify parents within targeted groups of the services provided and to identify infants eligible for the program. These records include both originals and duplicates. The form includes an explanation of the CHEC program\, a statement on confidentiality of personal information collected\, a statement allowing for the release of information for follow-up purposes containing the date\, parent's name\, address\, telephone number\, signature\, birth date\, social security number\, marital status\, and number of children.",Retain for 3 year(s),Private, 16594,Department of Government Operations. Division of Purchasing and General Services. Surplus Property,State and federal surplus eligibility case files,1981-,Alphabetical by name of applicant,"These files document the eligibility and qualification of a customer's right to purchase state/federal surplus property. Includes application\, a resolution and certification\, a list of authorized agents for applicant\, federal regulation compliance certification\, and a statement of needs and resources.",Retain for 3 year(s),Public, 16670,Department of Commerce. Division of Corporations and Commercial Code,Trademark renewals and amendment files,1984-,numerical by trademark number,"This is a record of renewals and amendments filed for a trademark by a corporation. The information in these files includes the trademark number\, the name of the trademark\, the expiration date\, and the name to whom the trademark is registered.",Retain for 50 year(s),Public, 16696,Commission on Economy and Efficiency Research,Reports,1977-1985.,Chronological.,"These are the official committee reports outlining the recommendations for improvement of state government based on the findings of each study cycle. These reports include background data regarding state departments under study; statements of the organizational problems afflicting state departments\, and recommended organizational solutions for the state departments. The Archives has fiche for the following departments: Archives and Records Service\, Lieutenant Governor's Office\, Community and Economic Development\, State Health Agency\, Management of Natural Resources and Energy Functions. There are also a few fiche with newspaper clippings.",,Public,1 microfilm reel 16731,Department of Health. Office of Strategic Planning and Evaluation,Statewide health coordinating council meetings minutes,1984-1993.,None,"These are the minutes of the above council\, established under Section 1524 of the Public Health Service Act. The purpose of the council is to advise the state health planning and development agency; to review the health system plans and annual implementation plans of each health system agency in a health service area; to prepare\, review\, and revise the state health plan; and to review the budget of each health system agency. These minutes include the date and time of the meeting\, the place of the meeting\, the members present\, the topics discussed\, and any decisions reached.",Permanent. Retain for 3 year(s),, 16689,Department of Commerce. Division of Corporations and Commercial Code,Foreign insurance corporations files,1943-,Alphabetical by company name,"At one time\, state law required insurance companies from other states to file a copy of their Articles of Incorporation with both the Corporations Division and the Department of Insurance. This law has since been repealed. The division has no use for this information and a copy of it is maintained by the Insurance Department. Domestic Corporations are required to file with the division. This information is entered into the computer data system. The information includes the name of the insurance company\, the place of incorporation\, the date of incorporation\, the terms of incorporation\, and the names and addresses of the officers and directors.",Retain until administrative need ends,Public, 16695,Commission on Economy and Efficiency Research,Minutes and meeting files,1977-1985.,Chronological by date.,These are committee minutes for each study cycle of state government. The study cycles are two years in length and examine the functions of specific state agencies to continually upgrade the performance of state government. These files include agenda; minutes of meetings; briefing materials for Committee members; and rosters of guests and the public in attendance at the Committee meetings.,,Public, 16727,Department of Health and Human Services. Office of Internal Audit.,Bureau correspondence file,1978-,Chronological,This file contains copies of all correspondence sent by and to the bureau. It consists of two duplicate files. It includes memoranda and correspondence to and from the other bureaus within the Health Department and local health departments concerning audits conducted by the bureau.,,, 16893,Salt Lake City (Utah). Police Department,Hit and run monthly case log,1984-,Chronological,"These are forms used to monitor the status of hit and run cases at the end of each month. The form shows the total number of all hit and run accidents and the individual break down of each case. The form contains the officer's name; month and totals of the following: cases assigned or active\, number of arrests\, exceptions\, unfounded\, and not cleared; cases carried over or closed\, and number of arrests; exceptions\, number of affidavits; number of fleeing; and number of fatal hit and run accidents.",Retain for 2 year(s),, 16865,Southwest Utah Public Health Department (Utah),Sudden infant death syndrome (SIDS) files,undated,,"This is part of a federally funded project to research the cause of Sudden Infant Death Syndrome (SIDS). This program is funded under 42 USCA 300c-12 (1991). These records investigate the family background and response to SIDS. The file includes SIDS case information\, Nurse Referral Form\, and notice from Medical Examiner's Office. Information includes the infant's name and birth date; the date and time found dead; the place of death; the infant's medical history; the maternal and gestation history; record of other SIDS cases in the family; socioeconomic and environmental data; the parents' names\, address\, dates of birth\, religion\, educational level\, and occupation; the parents' and siblings reactions; the dates of visits; and nurse or counselor's name.",Retain for 3 year(s) after case is closed,Private, 16886,Salt Lake City (Utah). Police Department,Radar gun control record files,1984-,Chronological,These are forms used to maintain an inventory and control of city's radar guns. They provide information on the status and location of radar guns. The form contains the radar number; officer's name; date and time out; and date and time in. The information is then input in the computer which generates a printout. The information is constantly being updated.,Retain for 2 year(s),, 16899,Department of Public Safety. Utah Highway Patrol. Section #19,Accident photograph negatives,1967-,Numerical by sequential number,"These photograph negatives depict a portion of the traffic accidents investigated by Utah Highway Patrol troopers. Highway Patrol procedures require troopers to take pictures of accidents only if there is an injury\, death\, and/or significant property damage. Occasionally\, negatives may be used to provide information to insurance adjusters and attorneys. The negatives should be maintained the same length of time as Incident reports\, series 83065\, which are scheduled for eight years. Information includes accident date\, investigating officer's name and badge number\, number of negatives per accident\, location and county in which the accident occurred\, and a case number.",Permanent. Retain for 14 year(s),Public, 16955,Southwest Utah Public Health Department (Utah),Quarterly dental health reports,undated.,Chronological.,"These are reports submitted to the State Bureau of Dental Health on district activities in the field of dental health. They are used in preparation of an annual report to be submitted to the Association of State and Territorial Health Officials. The association then publishes a national annual report. These reports include the district name\, the report date\, the director's name\, the number and type of programs for education and prevention held and the number of persons attending\, the number of areas fluoridating water\, the names of communities fluoridating water and the number of people served\, and the number of dentists assisted in placement. The Bureau of Dental Health maintains the record copy of these reports for two years.",Retain for 1 year(s),Public, 16911,Department of Health and Human Services. Healthcare Administration. Division of Integrated Healthcare. Office of Medicaid Operations.,Supervisor's personnel files,1983-,Alphabetical by name,"These are duplicate personnel records that are maintained by the bureau to enable management to appraise performance and handle other day-to-day supervisory matters. They include leave applications\, personnel action request forms\, performance plans\, processing reports\, employee work schedules\, performance reviews\, and position descriptions\, the employee's name\, address\, social security number\, position title\, and work responsibilities.",Retain for 1 year(s),Private, 16921,Department of Transportation. Engineering & Operations. Operations. Motor Carriers. Port of Entry,Commercial vehicle safety alliance records,1981-1983.,Chronological,"These records contain notes from conferences of the Commercial Vehicle Safety Alliance\, most of which have been held outside of Utah. However\, the conference was held in Salt Lake City in the spring of 1983. In this instance\, records also include minutes\, agenda\, handouts\, and correspondence between the hosts (Capt. Val A._Palmer) and participants. The information includes current or past addresses\, names\, and occupations.",Permanent. Retain until administrative need ends,Public, 16932,Southwest Utah Public Health Department (Utah),Infant Development Program (IDP) case files,undated,,"These case files document the participation of children in the federal Handicapped Children's Early Education Program under 34 CFR 309 and 315 (1991). This program deals with children from birth to age three. The files include the permission to evaluate form\, referral/intake form\, health assessment\, developmental tests\, feeding behaviors assessment form\, reflex maturation assessment\, home visit report\, individual family service plan\, medical records\, patient release forms\, family identification record\, IDP roll book\, and information sheets\, and access to records form.88",Retain for 21 year(s) after date of birth,Private, 17155,Ogden (Utah). City Treasurer,Sewer district maps,1904.,Numerical by sewer district number.,One volume was accessioned by the archives. This single volume is for sewer district number 9 (1904).,,Public, 17167,Lieutenant Governor,Criminal warrants,1881-1889.,None,,Permanent. Retain for 1 year(s),Public, 17193,Department of Corrections. Division of Administrative Services,Employee educational stipend program files,1986-2022.,Alphabetical by surname.,"These records document the educational assistance provided to each student for professional development. They include applications for assistance\, letters of approval\, memos\, grades and warrant requests.",Retain for 5 year(s),Private, 15926,Department of Human Services. Division of Services to People with Disabilities. Nephi Office,Publications,1990-2004.,,"These are publications created by the agency and include reports\, leaflets\, pamphlets\, file manuals\, annual reports\, processed documents\, and the last manuscript report\, if not published\, relating to management projects.",Retain permanently,Public, 15917,Department of Human Services. Division of Services to People with Disabilities. Nephi Office,Periodic budget reports,1990-2011.,,These are agency reports that document the status of appropriation accounts and apportionments at the end of the fiscal year.,Retain permanently,Public, 15999,Department of Human Services,Interdepartmental agreements,1990-,,These records are agreements between the Department of Human Services and other governmental entities.,Retain for 10 year(s),Public, 16112,Dixie Deer Special Service District (Utah),Liens notices,1990-,Alphabetical by owner's last name,"This record consists of the Notice of Lien that is placed on the customers property after lengthy outstanding charges on culinary water. Data includes notice of intent to place lien on designated property\, if payment in full is not made by a specific date; and recorded lien on same property\, if payment is not made. ""If a special district records a lien upon real property for an unpaid assessment by the owner and the owner then pays the assessment in full\, the special district recording the lien shall record the release of the lien"" (UCA 17A-1-701).",Retain for 5 year(s) after final action or for 0,Public, 15963,Department of Human Services. Division of Services to People with Disabilities. Odgen Office,Periodic budget reports,1990-2011.,,These are agency reports that document the status of appropriation accounts and apportionments at the end of the fiscal year.,Retain permanently,Public, 16006,Department of Human Services. Division of Services to People with Disabilities. Park City,Periodic budget reports,1990-2001.,,These are agency reports that document the status of appropriation accounts and apportionments at the end of the fiscal year.,Retain permanently,Public, 15992,Department of Human Services. Division of Services to People with Disabilities. Park City,Construction project case files,1990-2004.,,These file document the construction of new buildings and the renovation of rented buildings for state use.,Retain permanently,Public, 16136,Department of Human Services. Division of Services to People with Disabilities. Roosevelt Office,Periodic budget reports,1990-2011.,,These are agency reports that document the status of appropriation accounts and apportionments at the end of the fiscal year.,Permanent. Retain for 1 year(s),Public, 16308,Department of Human Services. Division of Services to People with Disabilities. Blanding Office,Periodic budget reports,1990-2011.,,These are agency reports that document the status of appropriation accounts and apportionments at the end of the fiscal year.,Permanent. Retain for 10 year(s),Public, 15902,Department of Human Services. Division of Services to People with Disabilities. Nephi Office,Committee and conference files,1990-2004.,,"These are records created by committees or conferences\, including advisory committee's relating to executive establishments\, organiztions\, memberships\, and policies.",Retain permanently,Public, 16228,Department of Human Services. Division of Services to People with Disabilities. Tooele Office,Publications,1990-2004.,,"These are publications created by the agency and include reports\, leaflets\, pamphlets\, file manuals\, annual reports\, processed documents\, and the last manuscript report\, if not published\, relating to management projects.",Permanent. Retain for 1 year(s),Public, 16358,Department of Human Services. Division of Services to People with Disabilities. Brigham City Office,Publications,1990-2011.,,"These are publications created by the agency and include reports\, leaflets\, pamphlets\, file manuals\, annual reports\, processed documents\, and the last manuscript report\, if not published\, relating to management projects.",Retain permanently,Public, 16080,Department of Human Services. Division of Services to People with Disabilities. Richfield Office,Executive correspondence,1990-2011.,,"These are records not duplicated elsewhere that document how the office is organized and how it functions\, its pattern of action\, its policies\, procedures\, and achievements.",Retain permanently,Public, 16123,Department of Human Services. Division of Services to People with Disabilities. Roosevelt Office,Construction project case files,1990-2004.,,These file document the construction of new buildings and the renovation of rented buildings for state use.,Retain permanently,Public, 16372,South Davis Sewer District (Utah),Notice of Lien reports,1970-,Numerical by property tax number,"These are lists of people who do not pay their Sewer District Assessments within the prescribed time and a lien is placed on the property to collect. ""The governing authority of a service district may\, by ordinance or resolution\, provide that fees and charges for water\, sewer\, or garbage services supplied by the service district shall\, if not paid when due\, be certified to the treasurer and assessor of the county in which the delinquent premises are located. These delinquent fees and charges\, together with penalties and applicable interest shall\, immediately upon this certification\, become a lien on the delinquent premises on a parity with and collected at the same time and in the same manner as general county taxes that are a lien on the premises"" (UCA 17A-2-1321). The report is sent to the Davis County Assessor listing those individuals who have a lien placed on their property for non-payment.",Retain for 5 year(s),Public, 16111,Dixie Deer Special Service District (Utah),Resolutions (amended to rules of operation),1983-,Alphabetical,"These are formal statements of a decision\, or expression of opinion put before or adopted by the city council. They may perform the same function as an ordinance. Resolutions may include the following: establishing water and sewer rates\, charges for garbage collection and fees charged for municipal services\, establishing policies and guidelines\, and regulating the use and operation of municipal property (UCA 10-3-717).",Retain permanently,Public, 16208,Department of Human Services. Division of Services to People with Disabilities. Tooele Office,Construction project case files,1990-2004.,,These file document the construction of new buildings and the renovation of rented buildings for state use.,Permanent. Retain for 1 year(s),Public, 16377,Enterprise (Utah),Customer application records,undated,,"These are applications completed by customers requesting water\, sewer\, or electric service. They are used for billing purposes. They include customer's name\, address\, and phone number; meter information\, date and approval signature(s).",Retain for 3 year(s) after final action,Private, 16166,Department of Human Services. Division of Services to People with Disabilities. St. George Office,Construction project case files,1990-2004.,,These file document the construction of new buildings and the renovation of rented buildings for state use.,Permanent. Retain for 1 year(s),Public, 16222,Department of Human Services. Division of Services to People with Disabilities. Tooele Office,Periodic budget reports,1990-2011.,,These are agency reports that document the status of appropriation accounts and apportionments at the end of the fiscal year.,Permanent. Retain for 1 year(s),Public, 16314,Department of Human Services. Division of Services to People with Disabilities. Blanding Office,Publications,1990-2004.,,"These are publications created by the agency and include reports\, leaflets\, pamphlets\, file manuals\, annual reports\, processed documents\, and the last manuscript report\, if not published\, relating to management projects.",Permanent. Retain for 5 year(s),Public, 16374,South Davis Sewer District (Utah),Customer application records (sewer line),1960-,Numerical,"These are applications completed by customers requesting water\, sewer\, or electric service. They are used for billing purposes. The applications include customer's name\, address\, and telephone number; meter information\, date and approval signature(s).",Retain for 3 year(s) after final action,Public, 16392,Southwest Utah Public Health Department (Utah),Human immunodeficiency virus control program files,undated,,"This is a record of incoming and outgoing correspondence related to the operations of the AIDS Control Program. Includes medical\, disease control and patient information regarding AIDS and HIV; narratives; summary data reports; grants information\, finance\, policies\, procedures\, rules\, regulations\, ordinances; and other general program operational files. The State Bureau of HIV/AIDS Prevention and Control maintain the record copy of these records which are transferred to the State Archives after they have been superseded.",Retain until superseded,Private, 16401,Duchesne County (Utah). County Treasurer,Monthly ledger of collections and warrants,1914-,Chronological,"These volumes serve as a cash book of county funds. They are ledger sheets containing the month and year; date; lists of persons and businesses making payments; receipt number; amount; bank deposits\, amount of revenue sharing; listing of amounts by fund (general\, road\, library\, sinking\, etc.); and totals (balance forward and warrant redeemed).",Retain for 3 year(s),, 16413,Salt Lake City (Utah). Police Department,Monthly/annual reports,1941-,Chronological,These reports contain a statistical compilation of police activity during each month and calendar year.,Permanent. Retain for 80 year(s),, 16400,Duchesne County (Utah). County Treasurer,Weeds control agreement and job spray,1982-,Chronological,"These forms are used to bill customers for county spraying of weeds. They contain the name and location of property sprayed\, description of property sprayed\, type\, amount\, and cost of chemicals used\, amount and cost of labor\, and total cost; signature of farmer; date; name of witness; and check number.",Retain for 3 year(s),, 16420,Salt Lake City (Utah). Police Department,Assignments request files,1984-,chronological,"These files contain forms used as an application for Police Department employees to transfer from one division to another. The files contain: ID number\, name and rank of employee; date of appointment; present division; location and details of previous assignments; requested assignments; list of aptitudes\, experience\, and education qualifying employee for requested assignment; signature of employee; and date.",Retain for 1 year(s),, 16437,Salt Lake City (Utah). Police Department,Bicycle inventory reports,1980-,Chronological,"This computer printout lists all bicycles picked up\, found\, or impounded as evidence by police officers. The report includes the case number; date picked up; location; make; model; body style; wheel size; color; and frame number. Bicycles not claimed by owners are auctioned to the public.",Retain for 5 year(s),, 16394,Southwest Utah Public Health Department (Utah),Prenatal health case files,undated,,"These are case files for women who are eligible for the prenatal (PEPI) program. This program is for low income pregnant women who were presumed eligible for medicaid or who are on medicaid. The local health department performs an initial interview to determine the woman's eligibility. Once the woman is determined eligible she is assigned to a registered nurse who then contacts the client every month and performs home visits. Each of these components are documented in each client's chart. The client is maintained in the program for two months after the pregnancy ends. The case file includes prenatal care coordination tracking record form\, nursing notes\, prenatal initiative form\, Utah Perinatal record system (UPRS)\, identification card\, health insurance claim form\, and release of information form. These case files may also be called ""Baby Your Baby case files.""",Retain for 7 year(s),Private, 16415,Salt Lake City (Utah). Police Department,Money envelopes,1980-,Numerical by case number,"These envelopes are used to hold and record money placed into the evidence room as result of being found\, lost\, stolen or confiscated. Envelopes contain the following information: whether evidence or non-evidence; date and time; total amount booked; nature of complaint; name of complainant; name of victim; name of owner; person(s) arrested; name and ID number of officer; name of custodial officer; name of clerk; and signature\, ID number\, date\, and initials of custodial officer\, or any person opening.",Retain until case is closed,, 16465,Salt Lake City (Utah). Police Department,Juvenile docket sheets files,1980-,Numerical by docket number,"These files contain forms completed by a police officer or detective at time of juvenile arrest. The form contains the name; location; docket number; alias; residence address; date; time; master file number; birth date; birthplace; age; sex; race; of violation; NCIC code number; case number; physical description; name of person released to\, name referred to; name\, address\, and phone number of mother\, father guardian; reason for detention; whether parents notified; date and time notified; occupation or school attending; whether child lives with parents; ID number; and juvenile court disposition.",Retain for 3 year(s),, 16411,Salt Lake City (Utah). Police Department,Property description printouts,1967-,Chronological,"These computer printouts list the description of all stolen\, lost\, found\, pawned\, or purchased property. They include type of article\, description\, brand\, value\, color\, serial number\, manufacturer\, case number\, and name of person pawning or purchasing property.",Retain for 88 year(s),, 16438,Salt Lake City (Utah). Police Department,Accidents by intersection report,1980-,"Chronological, thereunder alphanumerical by location","This is a monthly report generated by officers' traffic accident reports listing accidents by intersection. It is used to identify hazardous intersections and to compile annual reports. The report includes location; total number of accidents at intersection; month\, day\, hour of accident; severity of accident; whether accident occurred in intersection; type of accident; whether traffic violation was involved and case number.",Retain for 5 year(s),, 16455,Salt Lake City (Utah). Police Department,Federal Communications Commission files,1981-,Alphabetical by category,"These files contain the records of licenses for all communications equipment in the Police Department. The license contains the location of equipment\, whom licensed to\, actual longitude and latitude (if applicable)\, heighth of tower (if applicable)\, band width (frequency)\, and renewal date.",Retain until final action,, 16471,Salt Lake City (Utah). Police Department,Property marking program files,1973-,Alphanumerical by name and identification number,These are program files used to identify personal property for identification purposes. This is a program sponsored by the Crime Prevention Unit called 'Operation ID' wherein any city inhabitant may use a device furnished by CPU to mark personal property so it may later be identified if it is stolen and recovered. It is also useful for insurance purposes in case of fire. The property owner completes an information card which is returned to the CPU where the information is then put into the computer. A printout is generated approximately every six months.,,, 16436,Salt Lake City (Utah). Police Department,Officer's field contact daily summary,1985-,Chronological,"This computer printout lists information obtained from the ""Field Cards"" completed by police officer's during field contact. These summaries include date of summary\, name\, sex\, race\, date of birth\, and status (driver\, passenger\, pedestrian\, etc.) of person under field interrogation\, date and time of interrogation\, vehicle make\, model\, year\, license number (if applicable) officer's name and ID number\, division problem was referred to\, names of companions (if applicable)\, comments or reason for interrogation\, and whether booked or released.",Retain for 6 year(s),, 16453,Salt Lake City (Utah). Police Department,Personnel attributes printouts,1976-,None,"These are computer printouts listing all police indicating any specific attributes they may have that would be useful in case of emergencies or situations where special talents or knowledge are needed. Some examples are: persons with ability to speak a foreign language\, airplane pilots\, experts in hostage negotiations\, persons with breathalyzer knowledge\, trauma squad\, persons with familiarity with bombs or dynamite\, marksmen\, heavy equipment operators\, scuba divers\, persons with first aid training\, etc. The printouts include attribute code number and officer's ID number. This record is continuously updated.",Retain until separation,, 16478,Salt Lake City (Utah). Police Department,Fingerprint index cards,1935-,Alphabetical by name,These card are used to access fingerprint cards by name. The card contains the name of fingerprinted person; master file index; birth date; birthplace; fingerprint classification; and reference. This index serves as a backup to the automated index. It is the only means to access fingerprints by name.,Retain for 90 year(s),, 16456,Salt Lake City (Utah). Police Department,Dispatch activity recordings,1985-,Chronological,These are twenty-four hour audio tape recordings of all incoming and outgoing phone or radio calls made to or from the Police Department Dispatch Office. They are used to document actions of dispatch personnel. These tapes are regularly rotated. Portions of tapes concerning questionable cases are transferred to audio cassette tapes (series 5631).,Retain for 3 month(s),, 16490,Salt Lake City (Utah). Police Department,Pawn tickets,1981-,Numerical by assigned number,"These files contain forms used to identify property pawned to a pawn shop agent and submitted to the Police Department by those respective agencies. The Pawn Shop Property List is created from these forms. The Form contains card number; file number; name\, address\, and phone number of person pawning property; sex; date of birth; height; weight; race; drivers license number; whether property loaned or purchased; pledge number; amount; date and time; signature of person pawning property; type of article; brand\, description\, color and serial number. This information is then input into the computer.",Retain for 4 year(s),, 16476,Salt Lake City (Utah). Police Department,Mug shot negatives,1934-,Numerical by assigned master file number,These files contain photographs and negatives of persons arrested. They are used to aid in the identification and apprehension of suspects in criminal investigations. The photograph is stamped with the case number or a departmental number and date picture was taken. These files may also include driver license photos.,Permanent. Retain for 75 year(s),Public, 16502,Salt Lake City (Utah). Police Department,Evidence recordings,1978-,Numerical by case number,These are tape recordings or video tapes generated either by the division or commercially. They are used either as evidence or for investigative purposes.,Retain until final action,, 16564,Southwest Utah Public Health Department (Utah),Board member application,undated,,"This is an application used to apply for a position on the local board of health. All applications are retained for two years to create a pool for possible future openings. The form includes name\, address\, business and home telephone numbers\, education and work experience in health and environmental fields\, volunteer experience\, reasons for wanting to serve on board\, occupation\, signature and date.",Retain for 2 year(s),Public, 16648,Department of Commerce. Division of Corporations and Commercial Code,Collection agency bonds,1984-,Alphabetical by bond holder name,"These are filings associated with the registration\, bonding\, renewal and miscellaneous documents associated with collection agencies in the state certifying that an agency has been bonded to collect monies\, and has an active registration with the division. This record is not filed in the business entity file. This information includes the initial application\, names\, addresses and notarized signatures of the officers of the collection agencies and the insuring agencies of the bond on record\, annual reports and miscellaneous filings associated with the collection agency.",Retain for 2 year(s),Public, 16668,Southwest Utah Public Health Department (Utah),"Women, Infants, and Children (WIC) program financial records",undated,,"These records document the expenditure of monies for projects funded under the WIC program. These records include receipts\, check registers\, and a variety of financial reports.",Retain for 3 year(s) after completion of publication or report,Public, 16682,Southwest Utah Public Health Department (Utah),Child health case files,undated.,,"These case files document the participation of children in the Child Health Evaluation and Care Program (CHEC). This is a low cost program to identify public health problems and to promote healthy children in low income families ineligible for Medicaid. These files are also used to document participation in the program and to record the children's development. They include the child health record\, well child care 4-5 years of age form\, and well child care examination forms. These records are also called Well Child case files.",Retain for 21 year(s) after date of birth,Private, 16640,Department of Commerce. Division of Corporations and Commercial Code,Summons and complaints,1976-,Alphabetical by defendant name,"These are summons and complaints served on the department by the court when the corporate registered agent cannot be located\, or when a corporation has no registered agent listed. According to UCA 16-10-13(2)\, the department may be served with the summons. The department must forward the summons by registered mail to the corporation. The significance of this record is to show that all efforts were made to serve the defendant. If the defendant fails to appear in a court\, a judgement is entered against him. The defendant has three months after judgement was entered to show he was not served a summons and have it overturned. The information includes the names of the plaintiff and defendant\, the court of jurisdiction\, the case number\, the nameand address of the plaintiff's attorney\, the terms and the date of summons\, the reason for the complaint\, the date of the summons\, and the date the summons was served at the Department of Business Regulations.",Retain for 1 year(s),Public, 16653,Department of Commerce. Division of Corporations and Commercial Code,"Suspension, delinquency, and returned mail notices",1979-,Numerical by corporate number,"This is a microfilm that combines the above three records series. Notices of Suspension (6919) are notices sent to corporations by the department that their certificate of incorporation is being suspended for a year due to their failure to comply with all aspects of the law. Notices of Delinquency (16649) are notices from the Tax Commission to the Department of Business Regulation that a corporation has failed to pay its taxes. Returned Mail (16647) is mail returned to the division as undeliverable. This includes the date of the suspension or notice of delinquency\, the reason for the suspension\, the terms by which the corporation may remove the suspension\, and the name and address of the corporation.",Retain for 5 year(s),, 16669,Southwest Utah Public Health Department (Utah),"Women, Infants, and Children (WIC) program operational records",undated,,"These records document the operations of local WIC programs. These records include a variety of preliminary reports (monthly\, activity\, summary reports) and related correspondence.",Retain for 3 year(s) after completion of publication or report,Public, 16642,Department of Commerce. Division of Corporations and Commercial Code,Foreign corporation name registration,1963-,alphabetical by corporation name,"This is a record of foreign corporations organized outside of the state who have registered their corporation name with Utah. This protects their corporation name from being used by a Utah corporation. Name registrations are renewed annually. If the corporation is not formed or the name is not changed in the allotted time period\, all rights to the name end. Information from this registration form is input into the corporation data file. This series includes the name of the corporation\, the type of business\, the date of registration\, and the applicant's signature\, address\, and telephone number. All information in the data file is used for research and toanswer public inquiry.",Retain for 4 year(s),, 16673,Department of Commerce. Division of Corporations and Commercial Code,Domestic revocation files,1986-,alphabetical by corporation name,"This is a record of domestic corporations whose certificates have been revoked for failure to pay taxes\, file an annual report\, and/or maintain a registered agent. A corporation can be reinstated if they comply with the established guidelines within the allocated period of time. When a certificate is revoked\, it is noted in the computer data file. The computer file is maintained for research and to answer public inquiry. This series includes the corporation number\, name\, reason for revocation\, date of revocation\, and the name and address of the registered agent.",Retain permanently,Public, 16685,Southwest Utah Public Health Department (Utah),Day care licensing public health nurse review records,undated,,"This inspection form documents the separate annual review of day care centers by public health nurses prior to their state licensing and the relicensing. The form includes center's name\, address\, owner and person in charge; visit date\, arrival and departure times\, public health nurse's signature\, department's name\, indication of review of program and records\, and recommendations and comments.",Retain until expiration of permit or license,Public, 16697,Commission on Economy and Efficiency Research,Research case files,1977-1986.,Chronological.,"These are research case files used for study of individual state departments to improve efficiency and effectiveness in the transaction of public business. These files include histories of state agencies; practices of other states; interview notes from department employees; briefing papers to the Committee; draft reports and final reports; and copies of proposed and passed legislation affecting the areas under study. Data elements include names of employees and employers; job position information (grade/step\, etc.); membership in groups; personality inventories; and salary information.",Permanent. Retain for 6 year(s) after end of project or program,Private, 16624,Workers Compensation Fund Division. Data Processing,Systems guide,1981-1990.,None.,"This manual is used by programmers and information analysts to reprogram the computer and to ascertain whether the system is operating according to design. Includes definitions of the system including functional requirements; data requirements; system/subsystem specifications; authorizing directives; definitions of the logical and physical arrangement of the characteristics of each record\, element\, or item of data in the file\, including names and tages or labels (record layout); specifications of all codes used; cross-reference codes; validity characteristics; update and access conditions; and\, a sample copy of each input/source document.",Permanent. Retain for 7 year(s) after final action,Public, 16730,Department of Health. Bureau of General Services,Administrative files,1986-1993.,Alphabetical by subject.,"These are records accumulated by the bureau that relate to the function\, internal administration\, or housekeeping activities of the office. They include memoranda and correspondence\, equipment manuals\, printing service request forms\, telephone record forms\, invoice statements\, and declaration of surplus property.",,Public, 16758,Department of Health. Office of Strategic Planning and Evaluation,Flood task force files,1983-1993.,Chronological,"This is a record of the task force organized to monitor potential flood situations and to devise plans to prevent problems with flooding. The files include report on problems to drinking water supplies due to runoff\, flooding\, or mudslides\, floor amelioration activities update\, developmental papers for flood control plans\, meeting notices\, and related correspondence and memoranda. Other information includes the names of water systems\, potential water contamination problems that can occur\, action plans to solve those problems\, and a listing of health care facilities vulnerable to flooding.",Permanent. Retain for 3 year(s),, 16739,Department of Health. Office of Strategic Planning and Evaluation,Statewide health coordinating council administrative files,1984-1993.,Alphabetical by name,"This is the record of the council members\, their qualifications for this position\, and their activities. It includes resumes of the members\, copies of letters from the governor thanking outgoing members for their work\, routine requests for information\, and appointment letters to the members advising them of their appointment and of the duties and responsibilities of the position. Personal information on the members includes age\, birthplace\, current and past addresses\, date of birth\, educational level\, employer\, employment history\, grade average or class standing\, job position information\, membership in groups\, military service\, name\, name of kin\, occupation\, occupational licenses\, political affiliations\,references\, sex\, social security number\, telephone number\, and publications.",Permanent. Retain until separation,Public, 16751,Department of Health. Office of Strategic Planning and Evaluation,Disaster planning files,1980-1993.,none,"These are files used to prepare statewide plans for actions to take in emergencies. This responsibility has been transferred from this bureau to the Bureau of Emergency Medical Services as of 1987. The information in these files includes National Disaster Medical System (NDMS)\, Disaster Medical Assistance Team Organization Guide\, minutes of disaster planning meetings\, drafts fo NDMS Operations Plans\, vulnerability analysis worksheets\, hazardous materials training program materials\, and correspondence and memoranda.",Permanent. Retain for 2 year(s),, 16771,Department of Health. Division of Community Health Services,Ambulance reports,1974-1975.,Numerical by report number,"These are microfilm copies of ambulance reports logs used by the bureau to compile a special study during the above time period. The bureau has no further use for these records. These reports include the ambulance permit number\, from whom the call for help was received\, the vehicle operator code\, the date and time of the call\, the mileage\, the type of complaint\, the nature of the call\, the apparent cause of injury\, the location of the patient\, aid given by the emergency personnel\, where the patient was taken\, the patient's name and address\, the age of patient\, the name of the next of kin\, the names and identification numbers of the ambulance crew\, and billing information.",,Private, 16846,Southwest Utah Public Health Department (Utah),Immunization personal exemption record,undated,,"This is a statewide form provided by the State Health Department to all local health departments. It is used by parents to claim a personal exemption based on a personal belief opposed to immunization in accordance with UCA_53A-11-302.5 (1995). This form must be completed annually to receive continued recognition of the personal exemption. It includes a statement claiming exemption from immunization\, parent or guardian's name and signature\, address\, date\, name of child/student exempted\, date\, school or child care facility's name\, witness's signature\, title\, and date.",Retain for 21 year(s) after date of birth,Private, 16408,Salt Lake City (Utah). Police Department,Arrest dockets and booking sheets,1907-,Numerical by assigned number,"These files contain the record of arrests of individuals committing offenses. Separate forms are completed if the offender is a juvenile or if it is a non-booking arrest. The forms contain the following information: name; date; time; aliases\, if any; location of arrest; charge or commitment; bail or sentence; judge name; sheriff's office number\, master file number\, FBI number and case number; whom received from; agency; date of last photo; further information about person at time of arrest; and property.",Permanent. Retain for 88 year(s),, 16417,Salt Lake City (Utah). Police Department,Case logs,1941-,Numerical by case number,"These logs list every incident or crime reported to the Police Department. Information for this record is generated from the ""Incidents Report/Log Card in the Dispatch Records"". The log contains the name of operator and shift worked\, case number\, name of complainant\, location of offense\, type of complaint\, time and assignment number.",Permanent. Retain for 89 year(s),, 16425,Salt Lake City (Utah). Police Department,National Criminal Information Center files,1984-,Numerical by case number,"These files contain forms used to enter information in the NCIC system. Three separate color coded forms are used. 1) stolen articles\, which contains all information concerning any stolen article; 2) stolen/missing gun\, for reporting all information concerning stolen or missing guns; and 3) wanted person\, for reporting all information concerning wanted persons or missing juveniles. This information generates a computer printout which is filed with the case report.",Retain for 1 year(s),, 16410,Salt Lake City (Utah). Police Department,Telegram files,1958-,Numerical by case number,"These files contain telegrams received or sent in connection with police investigations. They were previously filed separately\, but because of the volume of telegrams received\, they are now by TWX and become a part of the case file.",Retain for 90 year(s),, 16419,Salt Lake City (Utah). Police Department,Wanted persons files,1984-,Chronological,These files contain forms used to enter information into the computer on wanted persons and to cancel information as persons are no longer wanted. They contain: date; name of wanted person; date of birth charge; case number; name of clerk handling information; and if charge is a felony.,Retain for 1 year(s),, 16427,University of Utah (Utah). Medical Center. Family and Preventive Medicine,Urban/rural data on cancer incidence in Utah,1967-1978.,Alphabetical by subject,"These case files document studies performed by the Univeristy of Utah comparing the incidence of cancer in rural and urban areas and between Mormons and non-Mormons. The files include raw data in the form of tables and statistics\, reports\, drafts of studies\, and correspondence.",Permanent. Retain for 15 year(s),Public, 16412,Salt Lake City (Utah). Police Department,Mug books,1892-,Numerical by arrest number,These files contain photographs and negatives of persons arrested. They are used to aid in the identification and apprehension of suspects in criminal investigations. The photograph is stamped with the case number or a departmental number and date picture was taken. These files may also include driver license photos.,Permanent. Retain for 75 year(s),Public, 16428,University of Utah (Utah). Medical Center. Family and Preventive Medicine,Uterine cancer rate study,1976-,Alphabetical by subject,"This study compares data concerning the incidence of uterine cancer in Utah. The files include raw data in the form of tables\, and reports and correspondence.",Permanent. Retain for 15 year(s),Public, 16446,Salt Lake City (Utah). Police Department,Shop equipment repair files,1981-,Chronological,"These are records used to track radio equipment when it is necessary to send them out for repairs. The files contain serial number\, assigned division\, date brought in\, date sent for repair\, date finished\, date received\, and date picked up.",Retain for 3 year(s),, 16462,Salt Lake City (Utah). Police Department,City businesses card file,1965-,Alphabetical by name,"This card file lists Salt Lake City business establishments and names of owners. It is used for notification purposes in cases of emergency. The cards include name of establishment\, owner\, person responsible\, phone number\, address\, and remarks. These cards are updated continuously.",Retain until final action,, 15259,Willard (Utah),Administrative payroll report,undated,,These are reports and statistics with any supporting and related records to payroll operations and pay administration. Includes reports and data used for workload and personnel management purposes.,Retain for 3 year(s),Public, 15288,"Wasatch Integrated Waste Management District (Davis County, Utah)",Bond issue files,1990-,Chronological by year,"These files document the implementation of significant municipal bonds (i.e.\, revenue or special bonds)\, but not general obligation bonds. These files include authorizations supporting financial data\, contracts or sales agreements\, destruction certificates\, and sample copies of bonds sold as evidence of municipal indebtedness.",Permanent. Retain for 7 year(s),Public, 15254,Willard (Utah),Fire run reports,undated,,"These reports document each dispatched fire run. They are used for budget planning\, reports\, and litigation purposes. They include identification number\, incident number\, alarm time\, arrival time\, type of incident\, action taken\, cause of fire\, address\, names of occupant and owner\, telephone number\, type of vehicles and crews responding\, incident related injuries or death information\, name of officer in charge\, and name and position of person completing report.",Retain for 6 year(s),Public, 15278,"Wasatch Integrated Waste Management District (Davis County, Utah)",System studies and report files (supporting documents),1992-,Alphabetical by name,"These are the final reports of various studies (i.e. program analyses\, project studies) by private and other government agencies.",Retain permanently,Public, 15326,Willard (Utah),"Building plans, nonresidential",undated,,"These are the blueprints and specifications submitted by building contractors or owners when applying for a building permit for the construction of commercial\, industrial\, or apartment structures. The specifications are compiled by the architect for use of the contractor to complete detail work providing type\, grade\, brand of materials to be used and general conditions which govern the methods to be employed by the contractor in completing work as well as temporary facilities\, job cleanup\, security\, time limits\, deadlines\, and the responsibilities of the architect\, owner and contractor. They are used for determining code compliance and the enforcement of building codes. They are usually arranged by permit number or address.",Retain for 7 year(s),Public, 15272,Willard (Utah),Equipment maintenance and repair records,undated,,"These are records of service repair and maintenance of municipality equipment\, including office machines and furniture.",Retain for 2 year(s),Public, 15297,Willard (Utah),Medical and dental insurance claim files,undated,,These files contain medical and dental claims for municipal employees. They are used to track medical and dental claims and for cost analysis for insurance programs.,Retain for 4 year(s),Private, 15308,Office of the State Auditor,Legislative bills and correspondence,1988.,Chronological by date,These are introduced and enrolled House and Senate b