seriesNo,seriesEntityName,seriesTitle,seriesDateRange,seriesArrangement,seriesDescription,seriesTotRetentDesc,seriesPrimaryClassCode,seriesExtentDesc
2408,Office of Tourism,Calendar of events,1959-,Chronological,"These calendars support the agency's function to promote tourism in the state. The calendars provide information about events of interest including dates\, cities\, locations\, and names of the events.",Permanent. Retain until administrative need ends,Public,
2508,Office of Tourism,Publications,ca. 1960-,Alphabetical,"Documents created by the agency\, including pamphlets\, reports\, leaflets\, file manuals\, and other published or processed documents. These records include information on administration\, legal matters\, fiscal and financial operations\, travel\, tourism\, parks\, recreation\, lodging\, camping\, hiking\, ghost towns\, tours\, hunting\, fishing\, and all other activities of the Division of Travel Development (Travel Council). Consists primarily of isolated publications not part of a more specific series.",Permanent. Retain until administrative need ends,Public,1 microfilm reel
2515,Office of Tourism,Meeting minutes,1965-,Alphanumerical,This series contains minutes from agency meetings.,Permanent. Retain until administrative need ends,Public,
3084,Office of Tourism,Traveler newsletter,1960-1993.,Chronological,"This series contain newsletters by the Division of Travel Development (Travel Council) promoting Utah. The newsletters contain information pertaining to agency activities\, agency staff\, events\, and travel news.",,Public,1 microfilm reel
2509,Office of Tourism,Personnel records,1958-,Alphabetical by name.,"These records are the complete work history of an individual (excluding medical/psychological information) while employed by the State. Refer to Utah Code 67-18-1 (1977)\, et seq. and DHRM rules on accessing\, maintaining\, and managing employee personnel files. The employee's personnel file shall be considered a supplement to the DHRM computerized file and shall be subject to the rules governing personnel files. When an employee transfers to another state agency\, the employee's personnel file must be sent to the new agency. The file typically includes applications for employment\, career mobility documents\, Memorandums of Understanding (MOU's)\, Employment Eligibility Certification records\, Form 1-9 and other documents required by the U.S. Citizenship and Immigration Services; employee signed overtime agreements\, personnel actions\, corrective action plans\, notices of disciplinary action\, new employee orientation form checklists\, performance plans and evaluations\, letters of appreciation/commendation\, separation and leave without pay records\, employee benefits notification forms for PEHP and URS; references\, copies of transcripts\, training certifications or preparations\, copies of items recorded in the DHRM computerized file\, leave and time records; copies of any documents affecting the employee's conduct\, status or salary\, etc.",,Private,
1364,Office of Tourism,Utah news clippings,ca. 1945-1950; 1960-1969.,Alphanumerical.,"These records include newspaper and magazine articles about various Utah-related matters\, published by local and national publications\, as well as radio spot scripts.",Retain permanently,Public,2 microfilm reels
2501,Office of Tourism,Executive correspondence,1960-,Alphanumerical,"These records support the agency's function to promote tourism in the state. These records are incoming and outgoing business-related correspondence of agency executives\, including email\, that provide unique information relating to the functions\, policies\, procedures or programs of a state agency.",Permanent. Retain for 5 year(s) after separation,Public,
2514,Office of Tourism,Travel study records,1960-1972.,Chronological,"This series contains correspondence\, reports\, research information\, pamphlets\, brochures\, newspaper clippings\, etc.",,Public,
2993,Office of Tourism,Annual reports,1954-1972.,Chronological,"This series contains reports of Division of Travel Development (Travel Council) activities from the previous year with information pertaining to agency activities\, advertising\, travel\, tourism\, promotion\, publicity\, information centers\, and fiscal and financial operations.",,Public,
22917,Office of Tourism,Travel industry reports,1962-1982.,Chronological,"This series contains reports commissioned by the Division of Travel Development (Travel Council) reporting travel industry conditions in Utah. The reports contain information pertaining to conferences\, travel industry\, visitor facilities\, tourist travel opinion surveys\, travel development\, summer tourism\, tourist expenditures\, motor vehicle travel\, and resident recreation travel.Any record\, regardless of format\, that is issued by a governmental entity for public distribution at the total or partial expense of that governmental entity. See Utah Code Section 9-7-101 8(a)(b) (2010) and 9-7-208 (2006)",,Public,
31559,Office of Tourism,Greatest Snow on Earth trademark legal case file,1965-2018.,Numerical.,These records document the 1997 litigation brought by Ringling Bros.-Barnum & Bailey Circus against the State of Utah for alleged trademark dilution in its use of The Greatest Snow on Earth mark.,Permanent. Retain for 20 year(s),Public,
22913,Office of Tourism,Utah story pamphlets,ca. 1942-1999.,Chronological,"This series contains pamphlets by the Division of Travel Development (Travel Council) promoting Utah. The pamphlets contain information pertaining to prehistory\, earliest inhabitants\, trails\, trailblazers\, Mormons\, statehood\, capital city\, population\, religion\, travel\, recreation\, technology\, industry\, land\, wildlife\, mineral resources\, culture and state symbols.",Permanent. Retain for 10 year(s),Public,0.20 cubic foot
31540,Office of Tourism,Olympic media center records,2001-,Chronological,"These records document the creation and operation of an Olympic media center during the 2002 Olympic Games held in Salt Lake City. Records contain planning and operational information about the venue\, expenses\, journalist and athlete use of the center\, and similar subjects.",Retain for 4 year(s) after superseded,Public,
31538,Office of Tourism,Sundance Film Festival records,1978-,Chronological,"These records document the history of the Sundance Film Festival in Utah\, beginning with the Utah U.S. Film Festival in 1978. Records include festival catalogs\, invitations\, advertisements\, sponsor resources and awards\, and related information.",Permanent. Retain until administrative need ends,Public,
2502,Office of Tourism,Publicity photographs,1950-1969.,"Alphabetical by travel region, thereunder photographs alphabetical by location or event, and slides alphabetical.","The Division of Travel Development (previously the Utah Travel Council) photographed the Utah landscape in the 1950s and 1960s to assist in their goal of providing publicity for the state. The division wanted to have a library of still photographs available for their own use\, and to assist any individual or agency in promoting recreation and tourism within the state. Photographs in this collection were taken throughout the state\, and are primarily scenic views\, including many designated tourist spots\, recreation sites\, and panoramic landscapes. The travel council also photographed recreational activities such as boating and skiing\, as well as activities and events they sponsored. This collection includes black and white prints\, negatives\, and color slides.Records which document an agency's history. Includes scrapbooks\, photographs\, articles\, program notes and information about events and programs sponsored or funded by an agency. May also include narrative audio and audiovisual agency histories.",,Public,5.05 cubic feet
22907,Office of Tourism,Tour guides,ca. 1966-1991.,Chronological,"Any record\, regardless of format\, that is issued by a governmental entity for public distribution at the total or partial expense of that governmental entity. See Utah Code Section 9-7-101 8(a)(b) (2010) and 9-7-208 (2006)",,Public,0.20 cubic foot 1 microfilm reel
27393,Office of Tourism,Utah State Capitol renovation exhibit,2008-2010.,,"Records which document an agency's history. Includes scrapbooks\, photographs\, articles\, program notes and information about events and programs sponsored or funded by an agency. May also include narrative audio and audiovisual agency histories.",Permanent. Retain until administrative need ends,Public,
31539,Office of Tourism,Conference and symposium records,1967-,Chronological,"These records support the entity's mission to promote the entire state of Utah for film\, television and commercial production\, and to foster the development of local talent\, industry and crew. Records in this series document conferences and symposiums hosted by the agency. Information includes program itineraries and training and presentation content.",Permanent. Retain until administrative need ends,Public,
19000,Office of Tourism,Visitor register roll,1968-2010.,,"Records documenting visits to agencies\, usage of materials\, and other information about the public's contact with government. Information may include names\, home city and state\, number in party\, and purpose of visit.",Retain for 2 year(s),Public,
27443,Office of Tourism,Council Hall and agency history,"1961-1975, 2004, 2008-",Chronological.,"These records document the agency's history and efforts to promote tourism in the state. They may include scrapbooks\, photographs\, articles\, program notes\, and information about agency development\, as well as events and programs sponsored or funded by the agency.",Permanent. Retain until administrative need ends,Public,
2435,Office of Tourism,Travel guides,1966-,Chronological,"This series contains travel guides published by the Division of Travel Development (Travel Council) promoting Utah. The guides contain information pertaining to history\, culture\, visitor resources\, parks\, forests\, wilderness areas\, scenic byways\, hiking\, winter sports\, bicycling\, water sports\, wildlife\, golf\, historical sites and buildings\, museums\, performing arts\, events\, festivals and celebrations.",Permanent. Retain until administrative need ends,Public,1 microfilm reel
2511,Office of Tourism,Fiscal records,1968-1969.,Alphanumerical,,,,
2994,Office of Tourism,News releases,1970-,Chronological,"These records are created for distribution to the news media or the public via social media. Records include speeches\, press releases\, public announcements\, images\, public interest items\, or similar records.",Permanent. Retain for 5 year(s),Public,
5544,Office of Tourism,Travel promotion films and audiovisual material,1940-,Alphabetical by title,"Movie films\, soundtracks\, reel-to-reel audio tapes\, one B/W photo\, slides. May have some other agencies' materials boxed with them (Fish and Game? University of Utah health films? Rampton campaign?). Includes: Boham deer hunt; Southern Utah Counties; Flaming Gorge; Deer hunting on a tote gote; Utah tourist kids parade; Frontiers in Wyoming water; UTC Pres'n.; Utah Tourist; Different World of Utah; Ski Utah; Days of '47 Parade; Concrete Arch; Tourist Publicity; Federal and Hidden Splendor-Wyoming; Rampton election campaign; How to make a potato print; Hydraulic patient lifter; How to say no; Combined States ski film; Early Lake Powell; Flight of the Snowbirds; Weber Basin; Snow; Water; Clear water on the Colorado; Game Trails; Adventuring in Utah; Colorado River; Hidden Splendor; Canyon Conquest; Operation Glen Canyon; Four Corners & Northwest; Southeastern Utah; To tell or not to tell; Operation Fish and Game; Fastest mile ever driven (Bonneville Salt Flats and Mormon Meteor) included\,at least on the video copy.",Permanent. Retain for 3 year(s) after end of project or program,Public,28.05 cubic feet
5864,Office of Tourism,Maps and charts,1947-,Chronological,,Retain permanently,Public,
22807,Office of Tourism,Travel posters,"ca. 1975, 2007-",Alphabetical,These are posters published and distributed by the agency in order to promote Utah as a tourist destination.,Permanent. Retain for 10 year(s),Public,1.00 cubic foot