seriesNo,seriesEntityName,seriesTitle,seriesDateRange,seriesArrangement,seriesDescription,seriesTotRetentDesc,seriesPrimaryClassCode,seriesExtentDesc
11810,Davis County (Utah). County Clerk,Water claims tabulations,1900-2010.,Numerical by water claim number,"Undated book of water claims on the Weber River. Includes claim number\, claimant's name and address\, nature of uses\, cubic feet per second water flow\, source of supply\,loction of water diverted\, diverting works\, date work began channel as originally constructed and date completed\, date and time water first used\, flow cubic feet per second\, place and manner where water first used and changes\, number and history to current year of acres irrigated and their locations\, soil character\, and crops first andsubsequently raised.",,Public,
11806,Davis County (Utah). County Clerk,Land adjudication records,ca._1889.,"Numerical by section, block and lot numbers","Undated adjudication of land books within Davis county. The first book contains plat maps for Bountiful\, Farmington\, and Kaysville townsites showing section\, block and lot numbers\, adjudication number\, and owner's name. The second book is an index with adjudication number\, owner's name\, townsite entry\, lot or lot portion\, block number\, plat\, and legal description.",,Public,1 microfilm reel
23384,Davis County (Utah). County Clerk,Marriage license record books,1888-1914.,Chronological by date.,"These record books are the recorded copies of marriage licenses. The forms include blanks for bride\, groom\, officiating person\, location\, date of marriage\, etc. as well as the county clerk's signature and recording date.",,Public,2 microfilm reels
11802,Davis County (Utah). County Clerk,Birth register,1898-1905.,"These records are chronological by year but not by month. Entries were recorded in order of report, not by date of birth.","Gives number\, report number\, sex\, color\, race [ethnic]\, date of birth\, place of birth\, father's name\, mother's name\, residence\, attendee\, and name (if given). Covers numbers 1-1335 for the county.",,Public,1 microfilm reel
11812,Davis County (Utah). County Clerk,Irrigation lands book,ca._1900.,Numerical by plat number,"Book of persons receiving water rights from the Weber River in Davis County\, includes plat number\, owner's name\, channel name\, and acreage per crop (march\, native hay or pasture\, cultivated land\,orchard\, garden\, and totals).",,Public,
11597,Davis County (Utah). County Clerk,Annual reports,1940-2011.,Chronological.,"These are reports on program activities and accomplishments of the county or individual department for the previous year. They may include statistics\, narrative reports\, graphs\, and diagrams.",Permanent. Retain for 1 year(s),Public,
11811,Davis County (Utah). County Clerk,Water rights certificate books,1880-1894.,Numerical by certificate number,"Three books of stubs for water rights certificates issued by the county water commissioners for primary and secondary water rights\, include certificate number\, application number\, name\, creek name\, ditch\, lot\,period water rights for\, land description\, type of water right\, date adjudicated\, and signatures.",,Public,
17569,Davis County (Utah). County Clerk,Articles of incorporation numerical index,1882-1961.,Numerical by document number,"This is a numerical index of companies incorporated to do business in Davis County and was created by the Davis County Clerk to facilitate access to the Articles of Incorporation Record Books. The series provides the document number\, record book\, page number\, name of incorporation and amendments and their corresponding record book and page number.",,Public,1 microfilm reel
26710,Davis County (Utah). County Clerk,Conflict of interest declarations,2006-2022.,Chronological by date thereunder alphabetical by department name,"This record is created for county employees to declare their outside employment. Declarations are signed annually by all county employees so that county administrators can evaluate possible conflicts of interest. This record contains the employee's printed name\, date\, department\, information about any outside employment or any other relationship with an outside individual or other entity that may create a conflict\, and a signed declaration that no conflict of interest exists.",Retain for 3 year(s),Private,
28748,Davis County (Utah). County Clerk,Oaths of office,1983-,,"These files contain copies of signed oaths required of all officials\, whether elected or appointed\, before entering the duties of their respective offices.",Retain permanently,Public,
27603,Davis County (Utah). County Clerk,Civil Defense Crisis Relocation Plans,1979.,,"This report was published in November 1979 to plan and coordinate evacuation from Davis County to Box Elder and Cache County in the event of a nuclear attack. A basic plan\, checklist and coordination with food\, Fire\, Medical and Health are addressed.",,Public,1 microfilm reel
28180,Davis County (Utah). County Clerk,Newspaper clipping files,1972-2015.,Chronological by year.,"These are a chronological record of the activities of the county or individual county department. They include photographs\, newspaper clippings\, flyers\, program notes\, brochures\, and other items pertaining to county activities and actions and reactions of county citizens.",,Public,10.00 cubic feet
11622,Davis County (Utah). County Clerk,Incorporation oaths of office,1880-1983.,Chronological,"These are oaths of office for officers of companies incorporated to due business in Davis County. While most County Clerks filed the oaths of office with the incorporation case files\, the Davis County Clerk filed the records separately. The oaths of office were signed by the corporation officers as a promise to abide by the laws of the land and the Articles of Incorporation of the company they represented. Case files\, of which the oaths of office are a part\, are created during the length of a corporation's duration. The case file is generated when companies incorporate within Davis County and serve as evidence of""due incorporation of the corporation [UCA 16-2]."" The oaths of office provide the name of the officer\, title of officer\, corporation name\, date the oathwas signed\, officer's signature\, notary public's signature\, date of filing\, and from 1935 to 1983 the oath of office number. The series ended in 1961 when the Division of Corporations was created\, although some documents were added to the series as recent as 1983.",Permanent. Retain for 1 year(s),Public,2 microfilm reels
28474,Davis County (Utah). County Clerk,Petition Files,1900-,Alphanumeric by petition packet number,"These files contain the formal written petitions from county residents submitted to the county. Each petition contains a statement of purpose on proposed action as well as a name\, signature\, birth date\, age\, and address for each petitioner. Signatures must be verified to determine whether petitioners are registered voters\, and to ensure no multiple signatures are counted. See Utah Code Ann. 20A-7-206.  When petitions have been approved\, a master list is created and maintained by the Clerk's Office; upon completion\, the master list is a public record. Original petitions are then transferred to the Lt. Governor's Office if the petition is a state-wide initiative; county initiatives follow the retention schedule. The finalized electronic record shall be considered the public record.These files contain the formal written petitions from county residents submitted to the county commission proposing action. Each petition contains a statement of purpose on proposed action and signatures and addresses of petitioners. It is the responsibility of the county clerk to ""preserve and file all petitions"" (UCA 17-5-20-1.7 (2000)). Signatures must be verified to determine whether petitioners are registered voters.",Permanent. Retain for 5 year(s) after resolution of issue,Public,
23378,Davis County (Utah). County Clerk,Marriage license book indexes,1887-2009.,Alphabetical,"These licenses are issued after completion of a marriage license application and are filed in the office of the county clerk. ""No marriage may be solemnized without a license issued by the county clerk . . . not more than 30 days prior to the date of solemnization of the marriage"" (UCA 30-1-7 (1995)). The license includes names\, addresses\, and ages of bride and groom; date and number of license; date of marriage; title and signature of person performing the ceremony; and signatures of bride\, groom\, witnesses\, and county clerk.",,Public,
29759,Davis County (Utah). County Clerk,Bountiful Precinct Register of Deaths,1904-1905.,Chronological by death date.,"These records document ""birth\, death\, fetal death\, marriage\, divorce\, dissolution of marriage\, or annulment."" (Utah Code 26-2-2(20)(2014)) Documents may include registered certification or reports\, applications\, official registers and other similar records.",,Public,
84244,Davis County (Utah). County Clerk,Death registers,i 1898-1905.,"These records are chronological by year but not by month. Entries were recorded in order of report, not by date of death.","These records contain death registers for the years 1898 to 1905. Each entry has an assigned number\, the name of the decedent\, age\, sex\, race\, color\, term of residence\, birthplace\, marital status\, occupation\, last place of residence\, causes of death\, date of death and name of party making out the report.",,Public,1 microfilm reel
11630,Davis County (Utah). County Clerk,Press releases files,undated.,None,These files contain a copy of each prepared statement or announcement issued for distribution to the news media. A press release may be a textual record or a non-textual record such as a film or video sound recording.,Permanent. Retain for 1 year(s),Public,
11603,Davis County (Utah). County Clerk,Campaign finance reports,1988-,"Chronological, thereunder alphabetical by name with office title","Financial reports for campaign contributions and expenditures submitted by all candidates (community council candidates are exempted) for county elective offices\, or any other that candidate that is required to file reports with the County Clerk as directed by Utah Code.",Retain permanently,Public,
17568,Davis County (Utah). County Clerk,Articles of incorporation alphabetical index,1882-1961.,Alphabetical by company name.,"This is an alphabetical index of companies incorporated to do business in Davis County and was created by the Davis County Clerk to facilitate access to the Articles of Incorporation Record Books. The series provides the document number\, record book\, page number\, name of incorporation and amendments and their corresponding record book and page number.",,Public,1 microfilm reel
84751,Davis County (Utah). County Clerk,Real property acquisition and sales contracts,1881.,"Chronological by year, thereunder numerical by contract number","These records document legal agreements\, payments\, etc.\, between the county and outside entities. They also provide a history of transactions that have transpired in the county. These records document the purchase\, sale\, or transfer of county-owned real estate\, whether by purchase\, condemnation\, transfer\, trade\, sale\, or donation. They may include any contracts related to the construction of capital projects. Information includes names and addresses of contracting parties\, contract's purpose\, requisition number (if part of procurement process)\, contract period\, contract costs\, terms (standard terms and conditions as well as any specific project terms)\, audit information\, and authorizing signatures. This series may also include amendments to current contracts.",Retain permanently,Public,
11807,Davis County (Utah). County Clerk,Water commission records,1878-1895.,chronological,"Petitions\, legal notices\, applications\, election certificates\, water reports\, and minutes of district water meetings of the Davis County Water Commissioners regarding determination of primary and secondary water rights within the county.",,Public,
6040,Davis County (Utah). County Clerk,Marriage licenses,1887-,Numerical by license number.,"Records in this series pre-1947 contain copies of the marriage licenses applications and copies of the marriage licenses. Records in this series post-1947 contain marriage licenses only. Applications include the names of the individuals to be married\, their residence\, age\, and the date of the applications. The applications also contain a form for the consent of a parent or guardian if either party to the marriage is a minor. The licenses include the names of the individuals\, the date the license was issued\, the date of the marriage\, and the signatures of the person officiating at the marriage as well as the witnesses. The first reel begins with copies of marriage certificates dating from 1887-1888. The certificates include the names of the bride and groom\, the city and county of their residence\, the date and place of marriage\, the names of the officiator and witnesses\, and the date filed by the clerk.These licenses are issued after completion of a marriage license application and are filed in the office of the county clerk. ""No marriage may be solemnized without a license issued by the county clerk . . . not more than 30 days prior to the date of solemnization of the marriage"" (UCA 30-1-7 (1) (2004)). The license includes names\, addresses\, and ages of bride and groom; date and number of license; date of marriage; title and signature of person performing the ceremony; and signatures of bride\, groom\, witnesses\, and county clerk.",Retain permanently,Exempt,3 microfilm reels
11601,Davis County (Utah). County Clerk,Bounty records and index,1898-1945.,"Chronological, thereunder alphabetical by name.",This shows the number of the bounty certificate the date it was issued and the name of the person to whom it was issued and the amount paid.,,Public,
11599,Davis County (Utah). County Clerk,Bonds anticipation notes,1960-2011.,Chronological,"These are notes used by counties pursuant to an appropriation resolution for bonds in anticipation of payable ad valorem taxes and constitute a full obligation of the county\, ""the bond anticipation notes and the interest on them shall be secured by a pledge of the full faith and credit of the county"" (UCA 11-14-19.5 (1995)).in ""the manner and subject to conditions of the Utah Municipal Bond Act"" (UCA 17-4-4 (1995)).",Retain for 10 year(s) after resolution of issue,Public,
11602,Davis County (Utah). County Clerk,Bull register,1920-1945.,Chronological,"This volume is a register of certificates issued for purebred bulls ranged within the county. By law\, only purebred bulls of some ""recognized breed of beef cattle"" could be ranged on public lands in Utah (see Laws of Utah\, 1915\, chapter 52). Until amended by the state legislature in 1945 (Laws of Utah 1945\, chapter 3)\, the law required county clerks to register certificates from breeding associations for purebreed bulls ranged within their county. OBSOLETE RECORD",Permanent. Retain for 1 year(s),Public,
11610,Davis County (Utah). County Clerk,Election district maps,1954.,Numerical by district number,"These blueprint maps are used to illustrate the boundaries of election districts. They are used for reference purposes. The maps include roads\, streams\, mountains\, cities and towns and have had the boundaries of the voting districts added.",,Public,
11621,Davis County (Utah). County Clerk,Notaries public index,undated.,Alphabetical by surname,"This is an index to all notaries public in the county. After the county clerk receives ""certification of notaries public from the Division of Corporations and Commercial Code\,"" he shall ""keep and maintain an indexed record"" of notaries public within the county ""showing the names of all persons holding notarial commissions\, with the dates of issuance and expiration"" (UCA 17-20-3 (1995)).",Retain permanently,Public,
11617,Davis County (Utah). County Clerk,Franchise book,1896-1958.,Chronological.,"This is a record of franchises which were granted to various electric power\, railroads\, and phone corporations in Davis County.",,Public,
11800,Davis County (Utah). County Clerk,Water claims abstracts,ca._1888.,Numerical by certificate number,"Undated book of water claims from Davis County water commissioners\, who issued primary and secondary water rights certificates in accordance with priority of rights. Includes water source )creek\, river\, stream)\, water certificate number\, name\, whether a primary or secondary right amount of water right (in acres)\, purpose\, ditch or section to be used\, season water needed\, and legal description of land where water is to be used.",,Public,
11595,Davis County (Utah). County Clerk,Absent voters register,undated,Chronological,"These are the official registers of absentee voters. They are used to document registered voters who did not vote in person and made application to vote absentee. The register includes election and year\, name of absent voter\, address of absent voter\, date ballot mailed\, voting district\, date absent voter application received\, ballot number\, date mailed to absent voter\, and date ballot received.",Retain until administrative need ends,Public,
11607,Davis County (Utah). County Clerk,Official register of voters/voter registration file list,undated,"Chronological, thereunder numerical by voting district","This is an official list of registered voters. Available information includes the:name\, address\, birth date\, phone number\, political party affiliation and voting history of the registrant. Reports may be generated by various criteria\, i.e. countywide\, precinct\, district\, political party\, etc.",Retain for 4 year(s),Public,
13041,Davis County (Utah). County Clerk,Notaries public records,1900-2010.,"Chronological, thereunder alphabetical by surname","This is an index to all notaries public in the county. After the county clerk receives ""certification of notaries public from the Division of Corporations and Commercial Code\,"" he shall ""keep and maintain an indexed record"" of notaries public within the county ""showing the names of all persons holding notarial commissions\, with the dates of issuance and expiration"" (UCA 17-20-3 (1995)).",,Public,
11801,Davis County (Utah). County Clerk,Articles of incorporation record books,1882-1961.,Chronological by filing date.,"Volumes of copies of articles of incorporation filed with the county clerk for ecclesiastical and non-profit organizations\, and business\, foreign and civic corporations. Includes name of the corporation\, period of incorporation\, and purpose for which corporation was organized; members; shares of stock issued; dissolution or final liquidation; number\, name\, and addresses of trustees constituting initial governing body; name and address of each incorporator; location and street address of initial principal office; date and signatures of board of trustees; date files\, and signature of county clerk.",,Public,0.20 cubic foot 5 microfilm reels
11808,Davis County (Utah). County Clerk,Assumed names business records,1906-1963.,"Chronological, thereunder numerical by certificate number","Records identifying the name of the business and owner's name of persons operating a business under an assumed name in Davis County. Include an affidavit containing county\, date\, owner's names\, business name and address\, and notarized signatures of owners\, and may also include an affidavit withdrawing the assumed business name.",,Public,
11608,Davis County (Utah). County Clerk,Candidacy declaration forms,1988-,"Chronological, thereunder alphabetical by candidate's name","Declaration of candidacy forms filed by persons intending to become candidates for an election for partisan and non-partisan offices as outlined in the the Utah Code (20A-9-202--Election Code). Davis County's candidacy declaration forms contain: candidate's name\, address\, telephone number\, party affiliation\, and office sought.",Retain for 22 month(s),Public,
11612,Davis County (Utah). County Clerk,Voter registration forms,undated,None,"These are forms submitted by persons applying to be a registered voter in the State of Utah\, as required by Utah Code. They include the voter's name\, address\, birthdate\, birthplace\, last former address previously registered\, political party(optional)\, signature and sworn statement of the person completing the form\, and the date. ""The county clerk shall retain a copy in a permanent countywide file\, which may be electronic or some other organized system.These are four-part printed voter registration forms used to register eligible voters. ""Every person applying to be registered shall complete a registration form"" (UCA 20A-2-104 (2010)). They include the voter's name\, address\, birth date\, birthplace\, last former address previously registered\, political party (optional)\, signature and sworn statement of person completing form\, and date. ""The county clerk shall retain a copy in a permanent county wide file\, which may be electronic or some other recognized system."" (UCA 20A-2-104(2) (2010).",Retain permanently,Private,
11613,Davis County (Utah). County Clerk,Election results,undated,None,"These are the official tabulation results of all county races and ballot issues of an election. They serve as the official tally of votes for primary\, special\, and general elections. Paper report retained in the official canvass minutes. Electronic files will be kept by the county IT department and will be displayed on the internet for public access.",Retain permanently,Public,
23383,Davis County (Utah). County Clerk,Marriage certificate record books,1887-1888.,Chronological by date.,"This series contains transcripts of marriage certificates as filed with the Davis County Clerk's office. The certificates include the names of the bride and groom\, the city and county of their residence\, the date and place of marriage\, the names of the officiator and witnesses\, and the date filed by the clerk.",,Public,1 microfilm reel
11629,Davis County (Utah). County Clerk,Policies and procedures manuals,undated.,None,"These are records documenting the formulation and adoption of policies and procedures for the function of the office or department. Includes narrative or statistical reports and related correspondence on program activities; mission statement studies regarding department or offices operations\, circular letters or directives and records related to significant events in which department or office participated.",Permanent. Retain for 1 year(s),Public,
11625,Davis County (Utah). County Clerk,Ordinance and indexes,undated,None,"These records document the rules\, laws or statutes adopted by a legislative action of the county commissioners. Records include codified ordinances and may include indexes.",Retain permanently,Public,
6344,Davis County (Utah). County Clerk,Marriage license applications,1916-,"Chronological according to year, thereunder numerical by license number",The county clerk registers each couple through an application process to prove their identity and record other information which permits the couple to receive their license to be legally married. The information may include: application number; names and addresses of couple; signatures of applicants; signatures of witnesses and county clerk; and date application was filed.,Retain permanently,Exempt,1 microfilm reel
84385,Davis County (Utah). County Clerk,Limited partnership filings,1973-1991.,Numerical by partnership number,"These files document the filing of limited partnerships with the county clerk. A limited partnership is ""a partnership formed by two or more persons"" under the provisions of UCA 48-2-1\, ""having as members one or more general partners and one or more limited partners"" (UCA 48-2-1 (1990)). Persons desiring to form a limited partnership shall ""file for record the certificate in the office of the county clerk of the county in which the the principal place of business of the partnership shall be situated"" (UCA 48-2-2(1)(b)(1990)). The original certificate is amended or cancelled when a notarized amendment (or cancellation) or court order is filed in the office of the county clerk where the certificate is recorded (UCA 48-2-25 (1990)).__These files contain affidavits\,agreement and certificate of limited partnership (notarized original) and cancellation of certificate of agreement. The separate index includes date partnership formed\, name\, and date filed. In 1991\, the law was revised and the responsibilities were given to the Utah State Division of Corporations and Commercial Code.",,Public,
12555,Davis County (Utah). County Clerk,Official bonds,1876-1880; 1896-1937.,Chronological.,These are the official bonds for various offices in Davis County starting with Book A for 1876.,,Public,2 microfilm reels
11813,Davis County (Utah). County Clerk,Water commission minutes,1889-1896.,Chronological,"Minutes of the Davis County water commissioners in their jurisdiction over private wter rights. Include date\,meeting location\, members present and absent\, and meeting proceedings.",,Public,
18925,Davis County (Utah). County Clerk,Clinton precinct birth register,1907-1911.,Chronological by date of recording.,"Booklet with copies of birth certificates created by the local registrar for Clinton\, Clinton Precinct\, Davis County. Gives information on the birth\, the parents\, and the attending physician or midwife.",,Public,
11631,Davis County (Utah). County Clerk,Resolutions,undated,None,"Local legislative bodies may exercise administrative powers by issuing resolutions. Records include formal opinions\, decisions\, and authorization issued by resolution.",Retain permanently,Public,
17898,Davis County (Utah). County Clerk,Incorporation oaths of office index,1935-1963.,Alphabetical by name of corporation.,"This is an index for oaths of office for companies incorporated to do business in Davis County. The index was created by the Davis County Clerk to facilitate access to the Incorporation Oaths of Office\, and the Articles of Incorporation Record Books. The series provides the name of the corporation\, corporation number\, name of officer\, title\, number of oath\, and date of filing.",,Public,1 microfilm reel
11626,Davis County (Utah). County Clerk,Organizational files,undated,None,"These are graphic illustrations providing a detailed description of the arrangement and administrative structure of the county. These files contain organizational charts\, reorganizational studies\, functional statements\, and formally prepared descriptions of the responsibility assigned to executive officers. These records are included in the annual financial report.",Retain permanently,Public,
11596,Davis County (Utah). County Clerk,Agenda,1960-2018.,Chronological.,"These are copies of notices of regular and special public meetings. They may include date\, time\, location of meeting\, and list of items to be discussed.",Retain for 2 year(s),Public,