seriesNo,seriesEntityName,seriesTitle,seriesDateRange,seriesArrangement,seriesDescription,seriesTotRetentDesc,seriesPrimaryClassCode,seriesExtentDesc
4446,Ogden (Utah). City Recorder,Correspondence book,1891-1892.,Alphanumerical,,Permanent. Retain for 1 year(s),,
18492,Ogden (Utah). City Recorder,Campaign financial disclosure statement files,undated,,"These are financial statements required by law to be completed by municipal candidates in accordance with UCA 10-3-208 (1996). Each candidate for municipal office is required to report their itemized and total campaign contributions and expenditures at least once within two weeks before the election. The financial report must identify each contribution over $50\, the donor's name\, and amount; and for each expenditure\, the name of the recipient\, and the amount of the expenditure. An ordinance should be adopted by each first and second class city and each third class city having a population of 10\,000 or more\, establishing campaign finance disclosure requirements for candidates for municipal offices.",Permanent. Retain for 5 year(s),Public,
18499,Ogden (Utah). City Recorder,Easement files,undated,,"These files contain documents executed by property owners granting the city rights of access to their property for public works or other municipal purposes. They include the names of parties\, purposes and terms of access and terms of easement. They are used to provide legal access to enter or modify private property.",Retain permanently,Public,
18487,Ogden (Utah). City Recorder,Annexation files,undated,,"These files document the annexation of property into municipal boundaries. They usually contain correspondence\, citizens' petitions\, maps\, and the official annexation action approved by City Council (UCA 10-2-401 to 424).",Retain permanently,Public,
18503,Ogden (Utah). City Recorder,Election returns,undated,,These are books of tabulations counted by the election judges. They serve as the official tally of votes for municipal elections.,Retain for 22 month(s),Public,
18512,Ogden (Utah). City Recorder,Civil Service Commission appeal hearings,undated,,"These files contain information documenting hearings requested by the public for various reasons including the denial and revocation of various licenses (businesses\, liquor\, taxi licenses) or special hearings called by the mayor or city council. Files contain copies of transcribed minutes\, related correspondence\, copies of applications\, reports and agenda.",Retain permanently,Public,
5321,Ogden (Utah). City Recorder,Correspondence,1870-1957.,Alphanumerical.,"These records were transferred to the state archives form Ogden City as historic time period files dated 1870 to 1957. The types of records vary in each box and contain such records as: water master reports\, ordinances\, tax collection certificates\, blue prints\, city engineer reports\, certificates of elections\, bonds\, licenses\, accounts and bills\, plumber and cigarette deals bonds\, oaths of office\, budgets\, and general correspondence.",,Public,3 microfilm reels
5735,Ogden (Utah). City Recorder,Deeds register,1896-1908.,Chronological by date.,This volume was used to record deeds for property in Ogden.,,Public,
9716,Ogden (Utah). City Recorder,Cemetery and property deeds,1941-,Numerical by assigned number.,"These are copies of actual deeds issued to owners of cemetery plots. They are used to keep an accurate record of plot ownership and whether they have perpetual care. They include deed number\, date issued\, name of owner\, amount of ground purchased\, description of grave purchased\, amount paid and receipt number. In some communities these deeds are recorded by the county recorder\, but in most communities the deeds are not recorded and the municipality retains the official copy. These deeds are also called ""Burial Rights.""",Permanent. Retain until administrative need ends,Public,3 microfilm reels
18513,Ogden (Utah). City Recorder,Claim petition files,undated,,"These files contain petitions claiming damages caused by municipal employees and/or equipment. They are used to determine liability. These files include petitions\, correspondence and police reports if applicable.",Retain for 6 year(s),Public,
18488,Ogden (Utah). City Recorder,Audit reports,undated,,"These are reports prepared by external auditors examining and verifying the municipality's financial activities for the year. ""The audit required for any fiscal year shall be completed within six calendar months after the close of the fiscal year"" (UCA 51-2-3 (1995)). The audit is required to include ""the financial statements; the auditor's opinion on the financial statements; a statement by the auditor expressing positive assurance of compliance with state fiscal laws identified by the state auditor; a copy of the auditor's letter to management that identified any material weaknesses in internal controls discovered by the auditor\, and other financial issues related to the expenditure of funds received from federal\, state\, or local governments to be considered by management; and management's response to the specific recommendations"" (UCA 51-2-3(1) (1995)).",Retain permanently,Public,
18501,Ogden (Utah). City Recorder,Election canvasses,undated,,"They are the official canvass of primary\, municipal\, or special elections. They contain a tabulation of votes cast by combined election districts. They include the date\, office\, names of candidates\, number of votes\, and totals.",Retain permanently,Public,
18114,Ogden (Utah). City Recorder,Resolutions,1960-,Chronological by date.,"These are formal statements of a decision\, or expression of opinion put before or adopted by the city council. They may perform the same function as an ordinance. Resolutions may include the following: establishing water and sewer rates\, charges for garbage collection and fees charged for municipal services\, establishing policies and guidelines\, and regulating the use and operation of municipal property (UCA 10-3-717).",Permanent. Retain for 11 year(s),Public,1 microfilm reel
27191,Ogden (Utah). City Recorder,Death registers,1890-1899.,Chronological and alphabetical,"Ogden City kept death registers to record information about deaths that occurred in Ogden. Information in the registers includes decedent's name\, residence\, when and where born\, age\, color (black or white)\, death date\, cause of death\, name of attending physician\, and remarks.These death certificates document all deaths occurring in the State of Utah as required by UCA 26-2-13 (2009). In 1905\, a state registry system of vital statistics was established at the State Health Department with local registrars. All certificates created before 1905 are only maintained at the local health department and prior to 1978 some local registrars may not have reported all deaths. Since 1978\, all originals are maintained at the State and copies at the local level. The information recorded includes the deceased's name\, gender\, date of birth\, race\, age\, county of death\, address\, birth place\, citizenship\, marital status\, name of spouse\, social security number\, occupation\, and parents' names; cause of death; if an autopsy was taken; if accident\, suicide\, or homicide caused death; place and time of death; disposition of the body; name and address of mortuary or crematory; and signature of person certifying death.",,Public,1.00 cubic foot 2 microfilm reels
18521,Ogden (Utah). City Recorder,Joint Mayor/City Council resolutions,undated,,"These are formal statements of a decision\, or expression of opinion put before or adopted by the city council. They may perform the same function as an ordinance. Resolutions may include the following: establishing water and sewer rates\, charges for garbage collection and fees charged for municipal services\, establishing policies and guidelines\, and regulating the use and operation of municipal property (UCA 10-3-717).",Retain permanently,Public,
18493,Ogden (Utah). City Recorder,Scrapbooks,undated,,"These are a chronological record of the activities of the municipality or individual municipal departments. They include photographs\, newspaper clippings\, flyers\, program notes\, brochures\, and other items pertaining to city activities and actions and reactions of the municipality's citizens.",Retain permanently,Public,
18500,Ogden (Utah). City Recorder,Election ballots,undated,,"These are packets of official ballots of municipal elections cast by voters. ""Each election officer shall preserve ballots for 22 months after the election or until the time has expired during which the ballots could be used in an election contest"" (UCA 20A-4-202(2)(a) (1995)). If the election is not contested\, ""after that time\, destroy them without opening or examining them"" (UCA 20A-4-202(2)(d) (1995)).",Retain for 22 month(s),Protected,
18518,Ogden (Utah). City Recorder,Interment/Disinterment registers,undated,,"These registers serve as a cross-reference to plat books. They are arranged numerically by interment number. They include interment number\, name of deceased\, permit number\, date interred\, certificate number\, date of death\, location of grave by plot\, lot\, tier\, name of undertaker\, owner of lot\, and pertinent information on removal (if applicable).",Retain permanently,Public,
18524,Ogden (Utah). City Recorder,Protest files,undated,,These are written protests by owners of property to be assessed in a special improvement district. The governing body hears protests and approves changes or cancels districts.,Retain for 2 year(s),Public,
18523,Ogden (Utah). City Recorder,Notices of intention,undated,,"The city council shall give ""notice of its intention to make the improvements and to levy assessments to pay all or part of the costs of the improvements"" before a special improvement district is created (UCA 17A-3-305 thru 17A-3-306 (1997)).",Retain for 2 year(s),Public,
9734,Ogden (Utah). City Recorder,Burial permits,1974-1990.,Chronological.,"These are a signed authorization to dig graves. They are used to guarantee a body is interred in a specific burial plot and to generate the interment and lot records. They include time order was received\, deed number\, date\, lot owner's name\, authorization signature\, address and telephone number\, name of person being interred\, location of grave by plot\, block\, grave number\, and tier.",Permanent. Retain for 1 year(s),Public,
18498,Ogden (Utah). City Recorder,Deeds files,1930-,Numerical by assigned number,"These are the original deeds which provide evidence of city ownership of property. Includes name\, addresses of grantor or grantee\, description of property\, date property was transferred to grantor.Usually filed alphabetically by name of property.",Retain permanently,Public,
18505,Ogden (Utah). City Recorder,Hearing files,undated,,"These files contain information documenting hearings requested by the public for various reasons including the denial and revocation of various licenses (businesses\, liquor\, taxi licenses) or special hearings called by the mayor or city council. Files contain copies of transcribed minutes\, related correspondence\, copies of applications\, reports and agenda.",Retain permanently,Public,
18514,Ogden (Utah). City Recorder,Committee appointment files,undated,,"These files document the appointment of persons to advisory boards and committees established by the City Council or Mayor\, usually by resolution\, or policy and procedure. These files may include letters of recommendation\, letters of appointment\, resumes\, and related correspondence.",Retain permanently,Public,
18522,Ogden (Utah). City Recorder,Rezoning files,undated,,"These files document applications to rezone property within the municipality. They contain the original application\, review forms\, maps of areas involved\, investigative reports\, copies of planning commission minutes\, notice of hearings\, copies of ordinances\, copies of city council minutes.",Retain permanently,Public,
18749,Ogden (Utah). City Recorder,Employee handbooks,1996-,,"These are records documenting the formulation and adoption of policies and procedures for the function of the office or department. Includes narrative or statistical reports and related correspondence on program activities\, mission statement\, studies regarding department or office operations\, circular letters or directives\, and records related to significant events in which the department or office participated.",Retain permanently,Public,
18515,Ogden (Utah). City Recorder,Demolition records,undated,,These case files document municipal ordered and privately initiated demolitions of substandard and/or hazardous buildings. They are used for research and litigation purposes. They are usually arranged by address.,Retain permanently,Public,
18748,Ogden (Utah). City Recorder,Executive orders/administrative orders,1992-,Numerical by file and document number,"These are formal statements of a decision\, or expression of opinion put before or adopted by the city council. They may perform the same function as an ordinance. Resolutions may include the following: establishing water and sewer rates\, charges for garbage collection and fees charged for municipal services\, establishing policies and guidelines\, and regulating the use and operation of municipal property (UCA 10-3-717 (1997)).",Retain permanently,Public,
27192,Ogden (Utah). City Recorder,Death returns and certificates,1900-1957.,Chronological by reporting date or roughly by death date.,"Ogden City began keeping a record called ?Return of a Death? in January 1900. These record books include a full page for each decedent which contains the following information: decedent?s name\, color\, sex\, conjugal condition\, date of death\, date of birth\, age\, occupation\, birth place\, name and birthplace of parents\, cause of death\, place of death\, last residence\, length of time at last residence\, and place of interment. This record not only includes persons who died in Ogden City\, but also persons who died elsewhere but were transported to Ogden for burial. After the state began keeping death certificates the Ogden office substituted copies of death certificates in place of death returns in their record books. Ogden City death certificates are not exact copies of death certificates issued by Vital Records\, but they contain the same information.",,Public,11.30 cubic feet
9727,Ogden (Utah). City Recorder,Cemetery plot index records,1990-,Alphabetical.,"These books or card files are arranged alphabetically by names of owners or deceased persons interred in the cemetery. They are used for reference purposes. The records include name\, interment number\, deed number\, date interred\, location of grave by plot\, lot\, block\, tier\, grave number\, and date of latest update.",Retain permanently,Public,
18525,Ogden (Utah). City Recorder,Subdivision approval files,undated,,These case files document the developmental history of subdivision plans submitted to the Planning Commission for compliance review with applicable development ordinances and standards. This includes those that are considered lot/splits (subdivisions smaller than five lots).,Retain permanently,Public,
18750,Ogden (Utah). City Recorder,Proclamations,1851-,Numerical by file and document number,"These are formal statements of a decision\, or expression of opinion put before or adopted by the city council. They may perform the same function as an ordinance. Resolutions may include the following: establishing water and sewer rates\, charges for garbage collection and fees charged for municipal services\, establishing policies and guidelines\, and regulating the use and operation of municipal property (UCA 10-3-717 (1997)).",Retain permanently,Public,
18754,Ogden (Utah). City Recorder,Disclosure of Private Business Interest statements,1980-,Numerical by file and document number,"These records are legal/disclosure forms and council disclosure forms used by elected or appointed municipal officials to disclose any actual or potential conflict of interest in accordance with UCA 10-3-1302 through 10-3-1312 (1995) (Municipal Officers' and Employees' Ethics Act). The disclosures are made to the mayor. Includes personal benefits\, special privileges or compensation received for assisting any person or business in transactions involving the city; disclosure of any officer\, director\, or agent employee of a substantial interest in a business entity regulated by or doing business with the city; and any personal interest or investment which creates a conflict between public duties and personal interest.",Retain for 7 year(s) after separation,Public,
18517,Ogden (Utah). City Recorder,Grievance and disciplinary case files,undated,,"These files document the review of grievances and appeals raised by municipal employees\, except EEO complaints. These case files include witnesses' statements\, reports of interviews; and hearings\, examiner's findings\, recommendations and exhibits; and records relating to a reconsideration request.",Retain for 3 year(s),Public,
18509,Ogden (Utah). City Recorder,Policies and procedures,undated,,"These are records documenting the formulation and adoption of policies and procedures for the function of the office or department. Includes narrative or statistical reports and related correspondence on program activities\, mission statement\, studies regarding department or office operations\, circular letters or directives\, and records related to significant events in which the department or office participated.",Retain permanently,Public,
18510,Ogden (Utah). City Recorder,Proof of publication,undated,,"These files contain evidence of the publication of a document or public notification appearing in a local newspaper\, usually for hearings\, sale of bonds\, budget\, and council meetings (UCA 78-25-14).",Retain for 6 year(s),Public,
27190,Ogden (Utah). City Recorder,Birth register,1890-1905.,Chronological by date of report.,"This Ogden City birth register includes only births that occurred in Ogden. Information in the register includes date of birth\, name and address of parents\, color (black or white)\, sex\, whether stillborn or live birth\, name of attending physician\, and remarks. In addition to the register\, the clerk collected a number of birth certificates and affidavits confirming birth dates\, some of which occurred before 1890. These were interleafed and taped to the pages of the original register. Later\, the office created a typewritten copy of the register.",,Public,2.00 cubic feet 3 microfilm reels
85216,Ogden (Utah). City Recorder,Property tax register,s 1869.,Chronological by date.,"This register records the payment of property tax for city lots or farming land in the Ogden area. Information includes name of the owner of the property\, and amount of payment.",,Public,
5653,Ogden (Utah). City Recorder,Official bonds,1911-1930.,Alphanumerical,,Permanent. Retain for 1 year(s),,
18491,Ogden (Utah). City Recorder,Business license registers,undated,Chronological by date.,"These registers record the issuance of licenses for persons or companies conducting business within municipal boundaries. They contain name\, address\, date\, and type of license. Prior to 1960\, many municipalities only maintained a register and no business license files. Most current registers are computer printouts.",Permanent. Retain for 11 year(s),Public,
18502,Ogden (Utah). City Recorder,Election records,undated,,"These include all other records and forms (excluding ballots\, canvasses\, and returns) required in municipal elections (UCA 20A-4-202).",Retain for 22 month(s),Public,
18511,Ogden (Utah). City Recorder,Technical reference files,undated,,"These files contain copies of documents retained strictly for reference and informational purposes which are not part of the official files. Includes copies of reports\, studies\, special compilations of data\, drawings\, periodicals\, books\, clippings\, brochures\, catalogs\, and vendor price lists.",Retain until administrative need ends,Public,
18508,Ogden (Utah). City Recorder,Petitions,undated,,These files contain formal written petitions from citizens or municipal department. Petitions state the issue of concern and list names and signatures of citizens requesting a particular action.,Permanent. Retain for 5 year(s) after resolution of issue,Public,
18519,Ogden (Utah). City Recorder,Board of Equalization and Review minutes (Special Assessment),undated,,"These are minutes of the Board of Equalization of Review. Before an assessment is levied\, an assessment list shall be prepared designating each parcel of property proposed to be assessed and the amount of the assessment apportioned to the property. Upon completion of the assessment list\, the governing body shall appoint a board consisting of three or more of the members of the governing body or\, at the option of the governing body of any municipality\, consisting of the municipal recorder or a designee\, the municipal engineer or public works director or a designee\, or the municipal attorney or a designee. At each hearing\, the board shall hear arguments from any person who believes to be aggrieved\, including arguments relating to the benefits accruingto any tract\, block\, lot\, or parcel of property in the district or relating to the amount of the proposed assessment against that tract\, block\, lot\, or parcel. The findings of the report are reviewed and approved by the governing body of the municipality. (UCA 17A-3-317)",Retain permanently,Public,
18507,Ogden (Utah). City Recorder,Official oaths and bonds,1851-1893,Chronological by document date.,"These files contain copies of signed oaths required of all officials of municipal offices\, whether elected or appointed\, before entering the duties of their respective offices (UCA 10-3-827 and 10-3-828).",Retain permanently,Public,
18490,Ogden (Utah). City Recorder,Annual budget files,undated,,"The budget is a ""plan of financial operations for a fiscal year which embodies estimates of proposed expenditures for given purposes and the proposed means of financing them"" (UCA 10-6-106(10) (1995)). ""Before June 22 of each fiscal year\, or August 17 in the case of a property tax increase under Sections 59-2-919 through 59-2-923\, the governing body shall by resolution or ordinance adopt a budget for the ensuing fiscal year for each fund for which a budget is required under this chapter. A copy of the final budget for each fund shall be certified by the budget officer and filed with the state auditor within thirty days after adoption"" (UCA 10-6-118 (1995)).",Retain permanently,Public,
18495,Ogden (Utah). City Recorder,Contracts and agreements,undated,,"These files contain official agreements enforceable by law to acquire or incur services and/or products. Files may also include ordinances\, bonds\, job specification books\, and related correspondence.",Retain for 7 year(s),Public,
18506,Ogden (Utah). City Recorder,Lease files,undated,,"These files contain copies of leases\, subleases\, assignments of leases\, and memoranda of leases for property which the city leases. They show the name and addresses of lessor and lessee; description of property; rent; purpose for which property may be used; and indicate any additional conditions or terms (determination of payment of utilities\, taxes\, insurance\, maintenance and repair\, and alterations to the property during the term of the lease)\, as well as any options to renew.",Retain for 7 year(s) after expiration of contractual agreement,Public,
27746,Ogden (Utah). City Recorder,Mayors photographs,1851-,Generally chronological by date of administration.,The photographs in this series were gathered for display in the Ogden City Offices. Some portraits are original while others may be copies created specifically for the exhibit.,Permanent. Retain until administrative need ends,Public,0.85 cubic foot
5760,Ogden (Utah). Mayor,Register of Papers and Documents,1896-1923.,Chronological by document check-out date.,Register of papers filed in the auditor's and recorder's offices.,,Public,0.50 cubic foot
5688,Ogden (Utah). City Recorder,Recorder's Calendars,1912-1930.,"Chronological by year, thereunder by department or document type.","Recorder's Calendars document the official actions taken by the Ogden City Commission and include record of petitions\, communications and reports to the board of commissioners\, referrals to other city departments\, dates of actions taken\, final actions of the commission\, date of final actions\, and comments or pertinent remarks.",,Public,3.50 cubic feet
5684,Ogden (Utah). Mayor,Paid Bills,1889-1895; 1913-1916.,"Chronological by payment period, thereunder alphabetical by payee name.","These records document the procurement of goods and services for the municipality. They usually include the date\, number of items received\, descriptions of items\, invoice number\, purchase order number\, vendor\, unit and total price of goods. Invoices are usually part of the accounts payable files or purchase order files.",,Public,
9731,Ogden (Utah). City Recorder,Closed and executive council meeting minutes,1966-,Chronological by date.,"These are the minutes of regular\, special\, and emergency meetings of official municipal committees\, boards\, and task forces. UCA 52-4-7(1) (2009) requires that written minutes be kept of all open meetings. These minutes shall include: ""the date\, time and place of the meeting; the names of members present and absent; the substance of all matters proposed\, discussed\, or decided\, and a record\, by individual member\, of votes taken; the names of all citizens who appeared and the substance in brief of their testimony; and any other information that any member requests be entered in the minutes."" Minutes are also required to be kept for all closed meetings in accordance with UCA 52-4-7(2) (2010) and to include: ""the date\, time and place of the meeting; the names of all others present except when such disclosure would infringe on the confidence necessary to fulfill the original purpose of closing the meeting."" They may also include an official agenda.These are the minutes of regular\, special\, and emergency meetings of official municipal committees\, boards\, and task forces. UCA 52-4-7(1) (2009) requires that written minutes be kept of all open meetings. These minutes shall include: ""the date\, time and place of the meeting; the names of members present and absent; the substance of all matters proposed\, discussed\, or decided\, and a record\, by individual member\, of votes taken; the names of all citizens who appeared and the substance in brief of their testimony; and any other information that any member requests be entered in the minutes."" Minutes are also required to be kept for all closed meetings in accordance with UCA 52-4-7(2) (2010) and to include: ""the date\, time and place of the meeting; the names of all others present except when such disclosure would infringe on the confidence necessary to fulfill the original purpose of closing the meeting."" They may also include an official agenda. (See also Internal committee records).",Permanent. Retain for 11 year(s),Protected,7.10 cubic feet
18751,Ogden (Utah). City Recorder,Civil Service Commission business files,undated,,"These files contain copies of documents that council received as exhibits for regular or special city council meetings. They include copies of agenda\, copies of ordinances and resolutions\, special reports\, and related correspondence. These files are also known as Council Exhibit Files and Council Agenda Files.",Retain permanently,Public,
18489,Ogden (Utah). City Recorder,Bond issue files,undated,,"These files document the implementation of significant municipal bonds (i.e.\, revenue or special bonds)\, but not general obligation bonds. These files include authorizations supporting financial data\, contracts or sales agreements\, destruction certificates\, and sample copies of bonds sold as evidence of municipal indebtedness.",Retain permanently,Public,
18115,Ogden (Utah). City Recorder,Mayor's Administrative Review minutes,1992-,Chronological,"These are the minutes of regular\, special\, and emergency meetings of official municipal committees\, boards\, and task forces. They may also include an official agenda. (See Internal committee records).",Retain permanently,Public,
18752,Ogden (Utah). City Recorder,Mayor Administrative Review business files,1992-,Numerical by file and document numbers,"These files contain copies of documents that council received as exhibits for regular or special city council meetings. They include copies of agenda\, copies of ordinances and resolutions\, special reports\, and related correspondence. These files are also known as Council Exhibit Files and Council Agenda Files.",Retain permanently,Public,
9729,Ogden (Utah). City Recorder,"Civil service minutes, correspondence, and indexes",1920-,Chronological.,"These are the minutes of regular\, special\, and emergency meetings of official municipal committees\, boards\, and task forces. UCA 52-4-7(1) (2009) requires that written minutes be kept of all open meetings. These minutes shall include: ""the date\, time and place of the meeting; the names of members present and absent; the substance of all matters proposed\, discussed\, or decided\, and a record\, by individual member\, of votes taken; the names of all citizens who appeared and the substance in brief of their testimony; and any other information that any member requests be entered in the minutes."" Minutes are also required to be kept for all closed meetings in accordance with UCA 52-4-7(2) (2010) and to include: ""the date\, time and place of the meeting; the names of all others present except when such disclosure would infringe on the confidence necessary to fulfill the original purpose of closing the meeting."" They may also include an official agenda.",Permanent. Retain until administrative need ends,Public,1 microfilm reel
18494,Ogden (Utah). City Recorder,Committee minutes,undated,,"These are the minutes of regular\, special\, and emergency meetings of official municipal committees\, boards\, and task forces. UCA 52-4-7(1) (2009) requires that written minutes be kept of all open meetings. These minutes shall include: ""the date\, time and place of the meeting; the names of members present and absent; the substance of all matters proposed\, discussed\, or decided\, and a record\, by individual member\, of votes taken; the names of all citizens who appeared and the substance in brief of their testimony; and any other information that any member requests be entered in the minutes."" Minutes are also required to be kept for all closed meetings in accordance with UCA 52-4-7(2) (2010) and to include: ""the date\, time and place of the meeting; the names of all others present except when such disclosure would infringe on the confidence necessary to fulfill the original purpose of closing the meeting."" They may also include an official agenda. (See also Internal committee records).",Retain permanently,Public,
6066,Ogden (Utah). City Recorder,Correspondence index,1904-,Alphanumerical,"These are records which are not duplicated elsewhere that document how the office is organized and how it functions\, its pattern of action\, its policies\, procedures and achievements.",Retain permanently,Public,
18526,Ogden (Utah). City Recorder,Policy and program development records,undated,,"These are records which are not duplicated elsewhere that document how the office is organized and how it functions\, its pattern of action\, its policies\, procedures and achievements.",Retain permanently,Public,
18520,Ogden (Utah). City Recorder,News releases,undated,,These files contain a copy of each prepared statement or announcement issued for distribution to the news media. A press release may be a textual record or non-textual record such as a film or video sound recording.,Retain permanently,Public,
29114,Ogden (Utah). City Recorder,Publications,1983-,Chronological,These are publications issued by the City Recorder or as maintained by that office from other departments for Ogden City.,,Public,0.20 cubic foot
18516,Ogden (Utah). City Recorder,Grant files,undated,,"These are files on monetary grants received from state and federal sources. Includes the original applications\, contract agreements\, and annual and final performance reports.",Retain permanently,Public,
18504,Ogden (Utah). City Recorder,Finding aids,undated,,"These are indexes\, lists\, registers\, and other aids that assist in the efficient use of other records.",Retain until final action,Public,