These records are held in three-ring binders and contain the various official memoranda and correspondence of the Communications Bureau.

Series: 10588
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Total Retention: Retain permanently

This series documents visitors to state dispatch centers. Information includes, name of visitor, time of arrival and departure, person visiting, and the date.

Series: 10589
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Total Retention: Retain for 2 year(s)

The Communications Bureau holds semi-annual retreats for the managers of the six dispatch centers which it operates. These records are comprised of the minutes of the meetings, providing a record of persons in attendance and the issues discussed at the meetings.

Series: 10959
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Total Retention: Permanent. Retain for 5 year(s)

The six dispatch centers operated by the Communications Bureau provide dispatching services to some county and local agencies, as well as state agencies. These agencies have representatives on a regional advisory board. These records are comprised of the minutes of the ...

Series: 10960
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Total Retention: Permanent. Retain for 5 year(s)

Periodic staff meetings are held for the staff of each state dispatch center. These records are comprised of the minutes of the crew meetings, providing a record of the persons present and issued discussed at the meetings.

Series: 10961
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Total Retention: Permanent. Retain for 5 year(s)

Scheduling sheets are used to create and maintain a record of dispatcher schedules. These schedules are maintained at the individual dispatch centers. Information includes the dispatch center name, schedule week, dispatcher surname and number, and a work schedule for a ...

Series: 10958
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Total Retention: Retain for 3 year(s)

The Computer Aided Dispatch records document all activities of the Communications Bureau dealing with dispatch requests. Includes all records that pertain to dispatching, i.e. incidents, wreckers, and impounds. Includes the date, type of request, location, name of ...

Series: 23166
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Total Retention: Retain for 3 year(s)

This monthly report is generated by each communication center and documents TTD equipment used by the centers. The report is used to document that the TTD equipment is in working condition. Includes date, type of equipment, any problems with the equipment and repairs.

Series: 23170
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Total Retention: Retain for 3 year(s)

Documents the participation and completion of various training programs required and/or offered to employees of the Communications Bureau. May include employee name, type of training, completion certificates, etc.

Series: 23168
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Total Retention: Retain for 1 year(s) after separation

Provides documentation of 911 emergency calls received by the Communications dispatch centers. Includes the date and time of call, name and address of caller, type of emergency, and type of emergency service dispatched. The information is also retained as part of Series ...

Series: 23171
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Total Retention: Retain for 1 year(s)

Provides documentation of the destruction of records retained by the Communications Bureau. Includes date of destruction, record series title, dates of material and volume.

Series: 23172
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Total Retention: Retain for 10 year(s)

This series documents the dispatching of emergency personnel, wreckers, etc. to the scene of an accident. Public Safety uses the cards as a source document for the information entered into the Computer Aided Dispatch System file. Information includes the date and time, ...

Series: 81614
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Total Retention: Retain for 3 year(s)

This series consists of audio records of the daily radio communication between Utah Highway Patrol officers and dispatch. The information includes name of dispatcher, date and time of communication, car number, and a description of activity. The dispatch logs are ...

Series: 81581
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Total Retention: Retain for 1 year(s) after resolution of issue

This publication documents radio call signs for all federal, state, and local employees and agencies authorized to use state radios. Included is detailed information about the state radio communication network. It is distributed to those authorized agencies which use ...

Series: 10590
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Total Retention: Permanent. Retain until superseded