seriesNo,seriesEntityName,seriesTitle,seriesDateRange,seriesArrangement,seriesDescription,seriesTotRetentDesc,seriesPrimaryClassCode,seriesExtentDesc
1421,Division of Archives and Records Service,Approved retention schedules,1967-,Chronological.,"These records are retention schedules produced by the State Archives and approved by the State Records Committee for the use of state and local government entities (Utah Code 63G-2-604(1)(2008)). These schedules may be unique to a single record series or governmental entity\, or generally applicable to common records managed by a variety of governmental agencies. The retention schedules indicate how long records must be kept and whether they should be destroyed or preserved permanently; they are used to assist agencies in establishing and maintaining records management programs.",Permanent. Retain for 20 year(s),Public,1 microfilm reel
3087,Division of Archives and Records Service,Archives facility planning and construction records,1930-,Alphanumerical.,"This series documents the planning activities and construction of the Utah State Archives building and Utah State Records Center. Records include: correspondence\, photographs\, drawings and plans\, design and specifications\, and architectural renderings for built and modified facilities.",Permanent. Retain for 2 year(s),Public,5.15 cubic feet
7348,Division of Archives and Records Service,Records transfer sheets disposition copy,1980-2002.,None.,"These are inventories of records formerly stored at the records center that have been destroyed as recommended in the retention schedule and authorized by the respective agency records officer. This is covered by Utah Code 63-2-96. These forms include the originating agency address and phone number\, the of responsible agency authority\, the name of agency records officer\, the records series title\, the classification\, existing access restrictions\, related retention schedule information\, agency assigned box numbers\, an inventory of files that were in each box (sometimes including personal names and social security numbers)\, the Archives accession number\, and the former records center location/control number with red checks by each one indicating,that the boxes were destroyed.",Permanent. Retain for 2 year(s),Public,
11576,Division of Archives and Records Service,Annual reports,1956-1983.,Chronological by date.,"Any record\, regardless of format\, that is issued by a governmental entity for public distribution at the total or partial expense of that governmental entity. See Utah Code Section 9-7-101 8(a)(b) (2010) and 9-7-208 (2006)",,Public,
10561,Division of Archives and Records Service,Publications,1900-1971.,alphabetical by agency name.,This series is a microfilm compilation of publications produced by various state and local government agencies. They were printed by the archives and filmed together.,,,72 microfilm reels
19325,Division of Archives and Records Service,Merge requests,1992-,Numerical by series number deleted from the computer system.,"These records are created and used by agency staff to compare two record series that exist simultaneously in the local system. These reports are used to compare redundant series and includes all record series data for the two series\, such as description\, retention\, and location of holdings.",Retain for 10 year(s),Public,
18788,Division of Archives and Records Service,Arrangement and description section records,1984-2005.,Alphabetical by topic.,"Series inventory case files document the creation of the series inventory\, which is the main finding aid used in research and reference work. The inventory is created when a record series is processed. Copies of the inventories are then used by the staff and by the public to help them identify specific\, relevant records for individual research projects. The case files always contain a draft inventory and a final inventory\, and some case files include additional drafts\, memos relevant to the processing of the series\, copies of agency finding aids\, and\, occasionally\, cataloging worksheets.",,Public,
18807,Division of Archives and Records Service,Intergovernmental Cooperative Appraisal Project (ICAP) files,1993-1995.,Chronological.,"These are records of Intergovernmental Cooperative Appraisal Projects. The federal government and participating state archives choose programs and initiate appraisal projects in order to reduce paperwork\, create standard retention schedules\, and setup working relationships between the federal government and individual states. Files include surveys\, correspondence\, reports\, and names of project participants.",,Public,
18431,Division of Archives and Records Service,Political subdivision ordinance and policy filed records,1991-,Alphabetical by agency name,"These files document ordinances and policies adopted by political subdivisions in accordance with the provisions of the Government Records Access and Management Act (GRAMA)\, per Utah Code 63G-2-701 (2019). Political subdivisions have the option of adopting a separate ordinance (municipalities and counties) or policy (school districts and special districts) relating to information practices including classification\, designation\, access\, denials\, segregation\, appeals\, management\, retention\, and amendment of records. The local agencies are required to submit a copy of the ordinance/policy to the State Archives within thirty days of its effective date. These files may include copies of ordinances or policies\, amendments and revisions\, policy/ordinance summaries\, and related correspondence.",Retain permanently,Public,
18069,Division of Archives and Records Service,State Constitution Symposium student paper contest records,1995.,Alphabetical by subject.,"These records document the student paper contest sponsored by the Utah State Archives as part of their Utah State Constitution centennial celebration. Student papers were solicited from elementary\, middle/junior high and high schools across Utah. Certificates and U.S. savings bonds were presented to first and second place winners in each of the three divisions (elementary\, junior high/middle school\, and high school). Certificates were also awarded to honorable mentions in the elementary and junior high/middle school divisions. First and second prize winners read their papers at the State Constitution Symposium held on May 8\, 1995 in the historic Salt Lake City-County Building. These records include correspondence\, notifications\, judging,information\, symposium program\, and student papers.",,Public,
20899,Division of Archives and Records Service,Taking Stock: an inventory of information systems,1986-1987.,Numerical by volume number.,"Taking Stock\, volumes 1 and 2\, was published as the result of a collaborative project between the Office of Planning and Budget\, the Division of Information Technology Services\, and the State Archives. The intention was to inventory all automated information systems and associated data\, in order to provide managers with information that would help them manage their data processing operations. Volume 1 contains introductory and explanatory material and shows\, by means of flow charts\, data processing equipment extant at the time of the inventory in different agencies. Volume 2 is an inventory of systems currently used by different agencies when the inventory took place. This volume is organized by a number used for identification of a system in a data dictionary and includes a description of the data collected.",,Public,
21201,Division of Archives and Records Service,Reference Room patron requests,1996-,Chronological.,"These records document requests from the public and government received by the Reference Room staff. They include letters and e-mail messages\, and telephone requests written down by staff\, along with documentation of action taken by the staff to fulfill the requests and any charges for copies made. They may contain patron names\, addresses\, telephone numbers\, and email addresses.",Retain for 2 year(s),Private,
23256,Division of Archives and Records Service,Archives week activity records,1994-2000.,Chronological,"These records document activities sponsored by the Utah State Archives for Archives week. The series includes declarations of Archives Week signed by the governor. The series also includes posters\, programs\, correspondence\, etc.",,Public,
24052,Division of Archives and Records Service,Territorial criminal case files,i 1851-1858.,These case files are arranged numerically by document number. Document numbers were assigned in roughly chronological order.,"A compilation of miscellaneous documents from the earliest surviving territorial criminal cases from each of the three judicial districts was assembled (roughly in chronological order)\, indexed (by surname linked to page number)\, and microfilmed by the Utah State Archives (microfilm accession no. 60005). The dates of compilation and indexing are unknown; microfilming was done in November 1972). The compilation of documents and resulting film making up the series were linked to the First Judicial District. During the archival processing of the Third District case files (series 9802) in 1996\, the paper copy of documents filed in cases originating in the Third District were restored to that series while documents originating in other districts were identified and re-filed with the appropriate record series. The paper copy of the archives-produced index and the microfilm copy of the compiled documents survive.",,Public,1 microfilm reel
26575,Division of Archives and Records Service,Unprocessed publications,1896-2007.,Alphabetical by department name.,This series is comprised of publications from assorted state agencies. Because state agency publications are ongoing the content of boxes within this series are constantly being added to and changed by Archives staff. This series was created as a holding series for publications moved out of Decker Lake. As they are processed the boxes are moved to the correct series under the corresponding agency. Using record series a project holders is no longer a practice at the Archives.,Permanent. Retain for 1 year(s),Public,1.00 cubic foot
23898,Division of Archives and Records Service,Archives month posters,1998-,Chronological by date.,This series consists of posters done in conjunction with Archives Week/Month: 1998 Brown Bag (during lunch) presentations; 2001 Anniversary; 2002 Archives Month Activities (sponsored by the Utah Manuscripts Committee).,,Public,
23511,Division of Archives and Records Service,Television interview,1988.,None.,"This interview was conducted by Chris Vanocur\, KUTV\, channel 2 news\, of Val Wilson\, Utah State Archives regarding old\, obscure laws still on the books. It aired in October 1988; this recording was done on a VCR by a Department of Administrative Services Staff member and given to the Archives.",,Public,0.20 cubic foot
28272,Division of Archives and Records Service,Utah Public Notice Website records,2008-,"Alphabetical by agency, thereunder chronological by posting date.","These records support the agency's function to administer the Public Notice Website and maintain an archive of the information posted to it (Utah Code 63A-16-601(7)(c) (2023)). This series contains public information consisting of a public body's public notices\, minutes\, audio recordings\, and other materials that are required to be posted or linked to the Public Notice Website.",Permanent. Retain for 5 year(s),Public,
25437,Division of Archives and Records Service,Agency records management files,1984-2016.,"Alphabetical by government type, thereunder by agency name.","These case files document the interaction between the State Archives and state and local government agencies (counties\, local health departments\, municipalities\, school districts\, and special districts) throughout the State of Utah. They are created by the archivists during their their normal duties as records analysts. Included are the approved State Records Committee (SRC) retention and classification reports\, micrographics feasibility studies\, Government Records Access and Management Act (GRAMA) Classification Worksheets\, organizational charts\, signed destruction letters\, agency sign-off sheets\, microfilm work orders\, significant correspondence\, and other related documentation.",Permanent. Retain for 20 year(s),Public,
30228,Division of Archives and Records Service,Open Records Portal records requests and responses,2015-,Database.,"These are records requests submitted to governmental entities via the Open Records Portal\, as well as responses made via the Open Records Portal\, as per Utah Code 63A-12-114 (2021).",Retain for 5 year(s) or for 2 year(s) after final action,Public,
30295,Division of Archives and Records Service,Administrative rule development records,1992-,Chronological.,"These are administrative rule working files. They document the research\, creation\, amendment\, and repeal of administrative rules for the Division and Records Management Committee.",Retain permanently,Public,
83632,Division of Archives and Records Service,Checklist of Utah State publications,1967-1983.,Chronological.,"Indices\, lists\, catalogs\, registers\, guides\, and other aids necessary for the efficient use of other records.",,Public,1 microfilm reel
803,Division of Archives and Records Service,Call slips,1978-1979.,Alphanumerical,These calls slips are used as place holders when a box is called for the research room. These are used to return boxes to their proper place and show missing boxes. These are now documented in Versatile.,Retain until resolution of issue,Public,
3085,Division of Archives and Records Service,Administrative correspondence,1975-,Alphanumerical,"The agency administers the state's archives and records management programs\, which includes establishing archival standards\, training government employees\, storing and preserving records\, and facilitating access to records. Business-related correspondence documents the implementation of agency processes rather than the creation of functions or policies.",Retain for 7 year(s),Public,
2233,Division of Archives and Records Service,Military records transfer organization correspondence,1968-1976.,Chronological by date.,"This series consists of letters of correspondence concerning the transfer of military records from the Selective Service system to the Utah State Archives. Although by this point the State Archives had grown beyond its origins as the military records section created by the 1957 Graves Registration Act\, it was still responsible for the forms and information for marking headstones of military veterans. Letters are from individuals including the director of the Selective Service System in Utah\, the Utah State Archivist to the Secretary of Defense\, Senator Frank E. Moss in support\, the United State Air Force personnel director\, and the Utah Adjutant General.",Permanent. Retain until administrative need ends,Public,
7330,Division of Archives and Records Service,Historic Records Disposition Request forms approved by the State Records Committee,1944-1983.,Numerical by Records Disposition Request number.,"These documents were used by state agencies to petition the State Records Committee for retention and classification of records series by Utah State government and its political subdivisions. These records include agency name and address\, record series title and description\, archives control number\, location of records\, quantity or volume\, statutory retention\, agency recommendations for retention\, signature of agency records officer\, signature of agency head\, date\, State Records Committee decisions\, and signatures of the State Records Committee members.",,Public,3 microfilm reels
7333,Division of Archives and Records Service,Key to privacy annual reports,i 1975-1991.,Chronological.,"This is a report to the citizens of Utah concerning the personal information held by each State agency and the access to that information. It is published yearly and presented to the Governor and the legislature of the State of Utah. Citizens may obtain a copy from the Archives. This identifies those records series which contain personal information as reported by Utah State Government offices pursuant to the Utah State Information Practices Act (IPA) (UCA 62-3-85.2) and later the Government Records Access and Management Act (GRAMA) (UCA 63-2-101 thru 909) (1991). This report\, which is generated from the Archive's local (records management) system\, includes agency name and address\, responsible authority or chief administrative officer\, agency records officer\, records series title and description\, personal,data elements contained in record series\, reasons for the collection of personal information on individuals\, and designated classification(s).",,Public,4 microfilm reels
7347,Division of Archives and Records Service,"Record transfer, accession, and destruction authorization records",1960-,"Numerical by record series, thereunder chronological.","These records support the agency's function to ""establish and apply fair\, efficient\, and economical management methods... for the effective management and physical care of records\,"" (Utah Code 63A-12-101(2)(b) and (c) (2019); Utah Code 63A-12-102(3)(a) (2008)). Records document the transfer of records from governmental entities to the Division\, the accessioning of records into off-site storage or an archival repository\, and authorization from governmental entities to destroy non-historical records. Records include record transfer forms (submitted digitally or in paper format)\, accessioning notes that verify receipt of records\, signed destruction or deaccession authorization forms\, correspondence\, and related records.",Retain permanently,Public,42.00 cubic feet
7375,Division of Archives and Records Service,Legislative bills copies,i 1963-1986.,"Chronological by session, thereunder by bill number.",This series contains unofficial copies of the text of legislative bills the Archives has collected over the years. Generally these are copies produced and distributed to the public by the legislature so individuals can monitor the introduction or see the final version of a given bill. They were gathered by the reference section of the Archives and maintained for research convenience until the transfer of the record copies of the bills. By the mid-1980s the bill drafting and research files created by Legislative Research and General Counsel are relatively complete and this series was no longer maintained.,,Public,104 microfilm reels
7346,Division of Archives and Records Service,Record series control file,1985.,None.,"This is an index and description of record series in Utah State Archives holdings. The file includes records title\, description\, creating agency\, responsible authority\, inclusive dates of the record series\, volume\, and examples of what information the record series can provide the researcher.",Permanent. Retain for 1 year(s),Public,
6131,Division of Archives and Records Service,Mexican border campaign service cards,i 1916-1917.,Alphabetical by veteran's surname.,"This reel is a copy of cards which provide brief data on members of the Utah National Guard who served in the Mexican border campaign against Pancho Villa. The cards were created by the Military Records Section as part of a comprehensive effort to compile data on all Utah veterans. The cards provide the individual's name; rank; enlistment date\, place\, and troop; and place and date he was mustered out (discharged).",,,1 microfilm reel
5610,Division of Archives and Records Service,Governors' photographs,1851-1985.,Chronological by date.,This series contains 8x10 glossy black and white photographs of the governors from Brigham Young to Scott Mattheson. There are a few more recent color photos as well. Most seem to be copied from some publication; others were probably from the governor's office.,,Public,0.20 cubic foot
11575,Division of Archives and Records Service,Monthly reports,1970-1980.,Chronological by date.,Provides statistics on the various activities of the archives.,,Public,
12234,Division of Archives and Records Service,Retention schedule working files,1985-,Alphabetical by subject.,"These records are notes and drafts assembled or created to prepare record retention schedules produced by the State Archives and approved by the State Records Committee for the use of state and local government entities (Utah Code 63G-2-604(1)(2008)). The information documents research and consultations and the subsequent formulation of record retention schedules\, decisions\, or policies.",Retain for 1 year(s) after end of project or program,Public,
12236,Division of Archives and Records Service,Records management information systems survey,1992-1993.,"Geographical by state, thereunder by vendor.","Studies and system analyses conducted before program change\, the purchase\, installation\, or replacement of any technology or equipment. May include studies and systems analyses for the initial establishment\, major changes for program\, equipment\, or technology changes.",,Public,
21204,Division of Archives and Records Service,Agency histories,1985-,Alphabetical by agency name.,"These records support the agency function to provide quality access to public information and are created by archivists to enhance public understanding of government agencies and the records they create. Histories are a concise report describing the creation\, mission\, functions\, organizational history\, and administration of a state or local government entity\, and may include related research.",Retain permanently,Public,
19748,Division of Archives and Records Service,Expungement requests,1988-,Chronological.,"These records document requests made by state and local government agencies\, or by persons\, to expunge individual files from records that have been transferred into the official custody of the Division (Utah Code 77-40-108(4)(2020). This does not include records stored offsite at the Records Center\, which are considered to be the custody of the owning agencies. It does include records posted or attached in the Public Notice Website or Open Records Portal.",Permanent. Retain for 75 year(s),Exempt,
22060,Division of Archives and Records Service,Information Practices Act training video,ca. 1985.,None.,Cherie Nash of the Records Analysis section presenting training to agencies on the Information Practices Act.,,Public,0.20 cubic foot
19750,Division of Archives and Records Service,Administrative assistant's subject files,1989-1997; 2010-2015.,By subject.,"Administrative working papers of Bob Draper\, and John Koerner\, former Administrative Supervisors. Contains policies and procedures\, personnel files\, conference information\, retreat and activities data\, organizational charts\, and other administrative information.",,Public,
24975,Division of Archives and Records Service,Utah Housing Finance Agency records transfer records,2002.,None.,These box reports and records transfer sheets document the transfer of the Utah Housing Finance Agency boxes stored in the records center to the newly privatized corporation.,,Public,
23850,Division of Archives and Records Service,Salt Lake County Archives records return project records,2000-2001.,Numerical by series number.,"This series includes Versatil (a computerized location system) reports\, correspondence\, and other data (including merged series) documenting records turned over to the Salt Lake County Archives in 2001. The county created its own records committee to set records retention periods and expanded the county archives. Then they requested the return of all records created by county agencies in the holdings of the Utah State Archives (where they'd been transferred prior to the creation of a county archives).,This record includes date\, time\, place\, attendees\, and staff meeting notations.",,,
29991,Division of Archives and Records Service,The American Archivist Journals,1938-2016.,Chronologically,,,Public,6.00 cubic feet
27493,Division of Archives and Records Service,Electronic media storage,2004-,By record series thereunder by respective series arrangement.,"These are reformatted records sent to the Divison of Archives needing to be processed. Included are vital records\, court records\, naturalization records and other historical records.",Permanent. Retain for 1 year(s),Public,
29761,Division of Archives and Records Service,Division historical artifacts,1985-,None.,"These artifacts are objects that have special historical significance because of their historic or evidentiary value and their association with the function and activity of a governmental entity. This series contains items used in our work\, such as the quilt that hung in the Research Room at the capitol.",,Public,0.50 cubic foot
29849,Division of Archives and Records Service,Highway 89 Collection records,2014-,,,,Public,0.50 cubic foot
84562,Division of Archives and Records Service,Records management records,1982-,Database.,"These records support the agency's function to be the official custodian of historical records transferred from Utah's government agencies\, as well as historical and non-historical records stored by agencies offsite at the State Records Center\, and to ""establish and apply fair\, efficient\, and economical management methods... for the effective management and physical care of records\,"" (Utah Code 63A-12-101(2)(b) and (c) (2019); Utah Code 63A-12-102(3)(a) (2008)). These records document all elements of the management of the records held or maintained by the agency and include data and metadata regarding the custody\, accessioning\, location\, container contents\, retention and disposition\, transfer\, destruction (when applicable)\, access classification\, and other characteristics of the records.",Retain permanently,Public,
1150,Division of Archives and Records Service,Official rosters,1919-1986.,Chronological by date.,"This publication serves as the state's official directory of public authorities\, both elected and appointed. The roster lists state and county elected officials\, agency and committee directors\, and state judicial officials as well as statistics and state symbols.",,Public,1.00 cubic foot
1560,Division of Archives and Records Service,Veterans buried in Utah reports,1965.,Alphabetical by county.,"Any record\, regardless of format\, that is issued by a governmental entity for public distribution at the total or partial expense of that governmental entity. See Utah Code Section 9-7-101 8(a)(b) (2010) and 9-7-208 (2006)",,Public,
3083,Division of Archives and Records Service,State records survey data,1959-1960.,Alphanumerical,,Permanent. Retain permanently or for 0,,
2794,Division of Archives and Records Service,Military separation forms and benefit records,1917-1979.,Alphabetical by surname.,"In an effort to document the military service of Utah residents from settlement of the territory until the present day\, the Utah State Archives collected service records from all branches of the U.S. military\, selective service documents\, and veterans' education and training forms. Occasionally\, copies of documents that identified military service people by name were added to the series from other local government records\, newspapers\, and published sources. Most of the records document military service during World War II\, but there are also some records from World War I and post World War II. Most frequent are various forms verifying separation from all the branches of military service. These record personal data about the service person\, transfer and,discharge data\, selective service data\, military service data\, Veterans Administration insurance and pay information\, and authentication and signatures. There are numerous forms documenting the eligibility of veterans for educational training\, along with their training and education records from the University of Utah. Applications for exemption from paying property tax from the 1930s are found infrequently throughout the series. Rarely\, other types of records were filed with the series. Included in this category are newspaper clippings\, muster rolls from the Mormon Battalion\, and lists of military personnel from Utah killed during World War II. The records were given to the Utah State Historical Society by the Utah office of,the U.S. Selective Service sometime after World War II. Records of service since that time were added as they became available.",,Private,22.00 cubic feet
7072,Division of Archives and Records Service,Publishing holdings list,1957-1984.,Chronological.,"This series is a holdings list of those publications which are not serially produced. May include actual copies of those publications put out by multiple agencies but printed by Archives. HOLDINGS Affirmative Action Plan: 1977-79\, 1982-83 Archives Plan and Administrative Report: 1981-82 Cemetaries in Utah: 1980 County Records Manual: 1960 Emergency Operations Plans: 1979-80 Guide-Genealogical Value Records: 1980 Guide to Utah State Archives: 1975 Microfilm and Destroy: 1974 Microfilm Guide: 1959-60 Micrographics Handbook: 1985 Military Department Inventory (Microfilm/Microfiche): 1981 Notaries Public: 1971\, 1979-80 HOLDINGS (Continued) Records Management Manual: 1960 Records Management Manual\, Essential Records: 1964 Safety and Security Procedures: 1979 Trade Marks and Service Marks: 1975\, 1978 Uniform Reciprocal Enforcement of Support Act: 1978\, 1981 Utah State Archives information pamphlets: No Dates Veterans Buried in Utah: 1965 You and Public Records: 1960 Justices of the Peace per,county (microfiche\, half of book)",,Public,33 microfilm reels
2229,Division of Archives and Records Service,World War I draft board registers,i 1917-1918.,Alphabetical by county name.,"On May 18\, 1917 the President signed the Selective Service Law which authorized registration of men between the ages of 18 and 46 for potential service. A system of district and local boards was created to register\, select\, examine\, and induct men into service. These are photocopies of the registration records of local boards collected by the Military Records Section as part of their duties as a repository for information about Utah veterans. A county might have more than one local board. The forms include registration lists giving the individual's name\, number\, and address\, and sometimes race. There are also forms showing induction into service which give various identification numbers\, name\, occupation\, classification\, date\,,name of camp to which the man was being sent\, and a place to check if he failed to report. Finally there are forms to show the name and date the man reported to the mobilization camp and if he was accepted or rejected there. All the counties include registration forms\, and most the induction forms\, but few contain the mobilization ones. Finished copies were mailed to the Provost Marshal General Office in Washington\, D.C.",,Public,3 microfilm reels
7323,Division of Archives and Records Service,Executive correspondence and subject files,1966-,Chronological by director.,"The agency administers the state's archives and records management programs\, including the establishment of archival standards\, the storage and preservation of records\, and providing access to records in archival custody. Records document the decision-making processes of executive officers as they create programs\, policies\, procedures\, and budgets\, and include all related research.",Permanent. Retain until separation,Public,52.70 cubic feet 5 microfilm reels
21191,Division of Archives and Records Service,Series inventories,1984-2017.,Numerical by APPX assigned series number.,"Series inventories specifically identify the contents of each processed record series held by the Utah State Archives. The series inventory is the main finding aid used in the Research Center and provides the following information about a record series: Creating agency\, series title\, creation and ending dates\, total volume\, series description\, records arrangement; related records\, by series title and number\, research notes\, access restrictions\, processing notes\, and a container list. Some inventories may also include indexes to the series created by the Archives. The paper format of this series is kept in red binders in the Archives Research Center. A second format is available via the Archives web page\, and a third format used for updating the paper format is kept in a WordPerfect file.",Retain until superseded,Public,
22531,Division of Archives and Records Service,Information Practices Act revision files,1982-1991.,None.,"These files document the State Archives' attempts to revise the Information Practices Act. These attempts ultimately resulted in the appointment of a legislative task force which wrote the Government Records Access and Management Act (GRAMA)\,which was passed by the Utah State Legislature in 1991. These records were collected by Archives staff member\, Cherie Nash Willis\, the Information Practices Act officer. They include research on federal laws and other state laws; minutes and notes from various media/public interest groups\,and local government committees; draft bills; newspaper clippings; notes of telephone conversations; agenda and minutes of the Information Practices Task Force; various draft proposals; and related correspondence.",,Public,4.00 cubic feet
24015,Division of Archives and Records Service,Training presentations and materials,1987-,Chronological.,"The agency provides records management\, access\, and preservation training to records officers and other interested parties per Utah Code 63A-12-101(2)(h)(2019). These records document the records management standards and training curriculum established by the agency and disseminated to governmental entities throughout the state. Training materials are produced by staff and may be provided online or presented in person during classes\, conferences\, or similar events.",Permanent. Retain until superseded,Public,
26574,Division of Archives and Records Service,Unaccessioned microfiche,1896-,Chronological by date.,Unaccessioned microfiche that needs further appraisal and dispositions determined.,Permanent. Retain for 1 year(s),Public,
26681,Division of Archives and Records Service,Direct duplicate project microfilm,undated.,Series number thereunder by film accession number.,Direct duplicate copies of microfilm replicated by the micrographics section of the State Archives as part of their inventory of holdings in Perpetual Storage.,Permanent. Retain for 1 year(s),Public,
27932,Division of Archives and Records Service,Continuity of operation (COOP) plans,2012-,Alphabetical by institution name.,"These records are used to prepare statewide plans for action to address an emergency\, e.g. fire\, flood\, earthquake\, and other disasters.",Retain for 1 year(s) after superseded,Public,
28572,Division of Archives and Records Service,Government Records Access and Management Act (GRAMA) request files,2009-,Chronological.,"These are records relating to requests for records of the agency pursuant to the Utah Government Records Access and Management Act (GRAMA). Records may contain correspondence\, working papers\, and records gathered as part of the process of responding to the request. These records may also contain the response made and\, in the case of a denial\, any documents relating to the appeals process pursuant to this statute\, including documents prepared for the division's involvement with a State Records Committee hearing or District Court case.",Retain for 2 year(s),Public,
28841,Division of Archives and Records Service,Bingham Canyon photographs,1923-1978.,Chronological by date.,,,Public,0.50 cubic foot
29749,Division of Archives and Records Service,Utah history records preservation project materials,2019-,Chronological by project date.,"This series contains historical records that may come into the custody of the State Archives as an incidental part of the Archives' work with historical records throughout the state. These records are not technically government records\, but may be taken in by the Archives as part of its role in preserving Utah's history. These records may include original records or digital copies of records that may be in private hands and at-risk. The records may be held indefinitely at the Archives\, but records will be transferred to a more appropriate repository whenever possible.",Retain permanently,,
30839,Division of Archives and Records Service,Customer account records,2012-,"Database by customer name, thereunder database by entity name.","These records are used to track customers who interact with the Division for the purposes of certifying as records officers; consulting with staff regarding records management and GRAMA requests or appeals; and reformatting\, storing or researching records. These records help fulfill State Archive's mandate in Utah Code 63A-12-101 (2023). Information includes name\, email address\, work phone number\, work address\, governmental entity they are associated with\, records management role they fill\, certification assignment and status\, and notes about their interactions with staff.",Retain for 3 year(s) after final action,Public,
83238,Division of Archives and Records Service,Utah Code Annotated,i 1851-,"Chronological, thereunder by volume number","In these volumes\, known under various names\, the laws passed at the annual sessions of the legislature are recorded\, repealed laws are deleted\, and the current laws grouped systematically by topic. Most have annotations which provide additional information on the law in question. The first compilation was published in 1851. Thereafter the governor and legislature periodically appointed a commission to help compile and recodify the laws. Compilations were made in 1851\, 1855\, 1866\, 1870\, 1888\, 1898\, 1907\, 1917\, 1933\, 1943\, and 1953. Periodic updates\, in the form of replacement volumes and pocket supplements\, were made on the 1933\, 1943\, and 1953 editions to bring their holdings up to date with the current changes in the law.,Any record\, regardless of format\, that is issued by a governmental entity for public distribution at the total or partial expense of that governmental entity. See Utah Code Section 9-7-101 8(a)(b) (2010) and 9-7-208 (2006)",Permanent. Retain until administrative need ends,Public,14.00 cubic feet 322 microfilm reels
598,Division of Archives and Records Service,Publications,1959-,Chronological by date.,"These records support the agency's function to establish standards\, procedures\, and techniques for the effective management and physical care of records (Utah Code 63A-12-101(2)(e)(2010)). Records include information pamphlets\, guidelines\, standards\, tools\, and other publications.",Permanent. Retain for 3 year(s),Public,2.00 cubic feet
2789,Division of Archives and Records Service,Veterans' educational benefits,1944-1964.,Alphabetical by surname.,"In an effort to document the military service of any Utah resident from settlement of the territory until the present day\, the Utah State Archives collected service records from all branches of the U.S._military\, selective service documents\, and veterans' education and training forms. This series consists of the Veterans Administration (VA) forms which were used by veterans to apply for financial benefits for education or training available to them. It also contains forms required by the University of Utah for veterans who enrolled in its programs. There is a minimum of correspondence originating from veterans\, from schools\, and from the Veterans Administration. The forms include VA Certificate of Eligibility and Entitlement\,,VA Notice of Training Status\, VA Notice of Expiration of Entitlement. Also included are later authorizations granted under Public Law 550\, which was passed by the 82nd Congress; these are titled VA Certificate for Education and Training\, and VA Enrollment Certification. Common to the Veterans Administration forms is the following information: name and address of veteran\, claim number\, service serial number\, conditions and period of entitlement\, name of school or training establishment\, date signed (approved\, authorized)\, registration officer\, and issuing (originating) office.",,Public,34 microfilm reels
7337,Division of Archives and Records Service,Certificates of destruction for microfilmed records,i 1974-2019.,Alphabetical by agency name.,"This record documents permission to destroy paper records after micofilming per the instruction of the State Records Committee. The record includes record series title\, material covered\, number of microfilm rolls\, camera number\, camera operator's name\, instructions for destruction\, as well as dates and authorization.",Retain permanently,Public,
7341,Division of Archives and Records Service,Camera operator certificates,1967-2016.,"Chronological by year, thereunder by camera number","This is information that is contained in the roll of microfilm. The report includes dates\, roll number\, title of record\, volume number\, reduction used\, and work order number.",,Public,
7338,Division of Archives and Records Service,Reformatting records,1983-,None.,"The agency provides information\, advice\, and reformatting services in order to ensure that records are preserved and accessible in the future. These records document reformatting processes and may include work orders\, log sheets\, completion notifications\, camera operator certificates\, and related correspondence.",Retain for 7 year(s),Public,
7298,Division of Archives and Records Service,Financial transaction records,1979-,Chronological.,"These are records related to monies collected or paid in the conduct of business. Information may include bank records\, invoices\, revenue\, expenses\, requests for payment to vendors for supplies or services rendered\, and related accounting records.",Retain for 7 year(s),Public,
7326,Division of Archives and Records Service,Budget and operational working files,i 1983-,None.,"These are working files for the operation and control administration services of the Division of Archives pertaining to employees\, assets\, equipment\, and facilities. These records include department-wide memos\, division budget working papers\, building changes by the Division of Facilities Construction and Management (DFCM)\, report of Division's fixed assets\, employee incentive award applications\, employee job interview questions and ratings\, personnel register of professional positions\, furniture procurement contracts\, space utilization reports\, strategic planning reports\, and minutes of supervisors' meetings.",Retain for 7 year(s),Public,
6152,Division of Archives and Records Service,Series catalog,1990-2017.,None.,"This record series consists of a catalog which contains basic descriptive data on each individual record series and government agency identified by Archives staff in the process of records retention scheduling and processing records for research use. This series was created by the Utah State Archives to provide information about the records from state and local government agencies. The catalog can be searched by agency name\, series title\, subject\, function\, type of document\, and by number. Earlier paper-based versions of the catalog contained only holdings in the Research Libraries Information Network (RLIN). Subsequent microfiche editions contained all records cataloged from the Archives database. Since 1998\, the catalog has been available only as an on-line computer file and is accessible on the Internet and through the Archives data base. Catalog records are generated directly from the database in response to a search request.,Records used in establishing and implementing records management policies\, practices\, and procedures. Included are inventories\, finding aids\, and related information.",Retain until superseded,Public,
19326,Division of Archives and Records Service,Archives description system records,1984-1993.,Alphabetical by subject.,"These records are created as a result of the process of planning and implementing the Archives finding aids system and all cataloging functions. Information includes copies of procedures\, examples of records\, correspondence and reports concerning the development of each system or type of finding aid\, records from cooperative description and appraisal projects with other archives\, planning documents for the development of the Archives computer system\, and examples of the reports from the computer system\, or examples of records and descriptive standards from other archives.",,Public,
17520,Division of Archives and Records Service,Microfilming manuals,1950-1998.,By camera type.,Manufacturers' equipment manuals for microfilming cameras.,,Public,2 microfilm reels
18199,Division of Archives and Records Service,Training rolls and evaluations,1987-,Chronological.,"Evaluations and rolls are created to measure the usefulness of training events and materials to the participants. The information is used to determine future training development and conference topics. Information includes class rolls\, registration records\, date\, title of training\, ratings\, and comments about the participants' training experience. These records may reside in a third-party application.",Retain for 6 year(s),Public,
21208,Division of Archives and Records Service,Reference guides,ca. 1980-,Alphabetical by topic.,"Research center staff use reference guides to identify likely series or agency resources--including local\, state\, or national repository and agency information--which will direct patrons to useful information. Documents may include Web page print-outs; topical listings of repositories\, including addresses and telephone numbers; fair use photocopies\, containing published e-mail addresses\, postal addresses\, names\, organizational or program information and holdings abstracts; and staff correspondence pertaining to previously researched requests. The reference guides are weeded periodically to assure that information is current.",Retain until administrative need ends,Public,
24347,Division of Archives and Records Service,Utah Cultural Center records,1998-2002.,None.,"These records document a proposed cultural center to consist of a single building or campus to house the Division of State History\, the Arts Council\, and the Utah State Archives. Documents include correspondence\, by-laws of the Cultural Center Foundation\, fund-raising proposals\, and various reports. Records pertaining to a traveling exhibit promoting the concept are also included.",,Public,
23514,Division of Archives and Records Service,Harold Jacobsen funeral program,1990.,None.,"This booklet is a memorial booklet for Thomas Harold Andrew Jacobsen (1918-1990)\, who served as state archivist for 20 years. It includes the funeral program with family reminiscences\, copies of newspaper obituaries\, and other newspaper clippings from his career as archivist (1963-1983).",,Public,
26649,Division of Archives and Records Service,Millennial project files,1999-2006.,Alphabetically by name of municipality or county.,"Records created by agency administration to document the research\, creation and application of agency programs\, policies and procedures. May include correspondence\, policy and program case files\, and executive files documenting leadership roles and decision making processes.",,Public,
28877,Division of Archives and Records Service,Military reconnaissance survey reports,1918-1919.,Generally alphabetical by county.,This series contains reports of surveys done of various areas around the state. The reports appear to have been created to assess the conditions in those areas in the event they were to be used in military operations.,,Public,
28273,Division of Archives and Records Service,Government records ombudsman reports,2011-,Chronological.,"This report is required by Utah Code 63A-12-111\, Public Records Management Act\, Government Records Ombudsman. The Legislature created a government records ombudsman during the 2012 General Legislative Session to act as a resource to the public in making records requests and in filing appeals associated with records requests and to assist government employees in responding to records requests or dealing with related appeals.",Permanent. Retain for 1 year(s),Public,
27337,Division of Archives and Records Service,Geospatial grant case files,2008-2012.,Chronological,These records document the work product that came from participating in a Library of Congress-funded grant to identify and schedule geospatial records. Information includes worksheets taken during inventory as well as reports submitted to project heads.,Retain for 8 year(s),Public,
27810,Division of Archives and Records Service,Government reference publications,1896-2014.,Chronological.,"This series consists of publications not compiled by\, written or created by state of local government agencies. These publications about government were created by various third-parties often for the benefit of those interacting with the government entities. They are useful as historical information about agencies throughout the history of Utah.",Permanent. Retain for 1 year(s),Public,
29763,Division of Archives and Records Service,State Archives Building construction artifacts,2003-,None.,"This series contains various objects related to the construction of the State Archives Building from 2003-2004\, and the expansion of the building in 2018-2019. These artifacts are objects that have special historical significance because of their historic or evidentiary value and their association with the function and activity of a governmental entity.",Permanent. Retain for 5 year(s),Public,1.75 cubic feet
29899,Division of Archives and Records Service,Conference and event records,1990-,,"These records document the Archives' mandate to train and provide assistance to government entities\, as outlined in Utah Code 63A-12-101(2)(h\,k). These records are from conferences\, webinars\, and other events hosted by our agency as a way of providing training and awareness regarding records management\, access\, and preservation. The topics discussed demonstrate the types of records management issues that government records officers are dealing with and the methods and principles that the State Archives staff has recommended they follow. Records include event materials such as programs\, advertisements of the event\, presentation recordings\, and visual aids.",Permanent. Retain for 3 year(s),Public,
29240,Division of Archives and Records Service,Exhibit records,1995-,Chronological by exhibit date.,"These records document the agency's efforts to provide quality access to public information and to tell the history of Utah and its people through archival sources (Utah Code 63A-12-101(2)(i)(2010)). These records include planning and documentation of exhibits such as records documenting planning and loan agreements\, and photographs of the completed exhibits.",Permanent. Retain until end of project or program,Public,0.20 cubic foot
30503,Division of Archives and Records Service,Facsimile of the Utah State Constitution,1896.,None.,,,Public,0.50 cubic foot
84577,Division of Archives and Records Service,Municipalities of Utah,1983.,none,"This is an index of municipality records that have been microfilmed or are waiting to be filmed. This was a COM operation\, job # ARC 14 which was produced only in 1983. This index includes cities\, counties\, previous names of cities and counties\, incorporations dates\, and types of records that they have.",,Public,
23512,Division of Archives and Records Service,Liisa Fagerland oral history,1986.,None.,"This is a transcript and the original cassette tapes of an oral history done of M. Liisa Fagerlund in 1986. The project was commissioned by the Archives\, who hired William G. Hartley of Brigham Young University to conduct two\, 2 hour interviews with Fagerlund. Fagerlund was Utah State Archivist 1983-1986.",,Public,
29664,Division of Archives and Records Service,Agency seals,1984-,Alphabetical by county name.,"This series contains copies of official agency seals filed with the State Archives. County commissions and specified state agencies are required to ""adopt a seal for the county.... and file an impression of the seal in the office of the county clerk and with the Division of Archives"" (Utah Code 17-53-214 and Utah Code 67-3-6). Legislation passed in 1896 stipulated that county seals be filed with the Secretary of State\, but the Legislature transferred this role to the Archives in 1984 (Laws of Utah\, 1984\, Chapter 67 Section 4).",,Public,0.20 cubic foot
23515,Division of Archives and Records Service,Commemorative resolution,1996.,None.,This is a commemorative resolution from the Utah House of Representatives and the Utah State Senate extending appreciation and thanks to the Utah State Archives for its work on the Utah Statehood Centennial Celebration.,,Public,
17170,Division of Archives and Records Service,Oaths of office,i 1903-,"Chronological by year, thereunder alphabetical by surname.","These records contain the oaths of office of state officials. Newly elected officials\, judges\, appointed commission members\, agency directors\, and special law enforcement officers in Utah are required to take a prescribed oath of office prior to exercising their duties. Each solemnly swears to support\, obey\, and defend the Constitution of the United States and the Utah State Constitution\, and to discharge the duties of the office with fidelity. Upon administration of the constitutional oath\, a record documenting its administration is created. This record is a standard form on which the constitutional oath of office is printed\, with blank spaces for adding the official's name and office title. This form is subscribed by the individual taking the oath. The person administering the oath (notary public\, judge\, etc.) also signs the record and imprints the form with an official seal or stamp\, along with the date the oath was administered. UCA 52-1-2 (1984) dictates that the oaths of office,of all state officials be filed with the Division of Archives. Statutes and policies also require many other local public officials to take the constitutional oath of office before beginning their duties as well\, but these are retained in the records of local governments. It is not uncommon for an oath to be retained indefinitely by an agency or filed with the wrong office. For oaths missing from this series\, check the records of the agency in which the official served\, those of the office statutorily.",Permanent. Retain for 25 year(s),Public,17.20 cubic feet 16 microfilm reels
7322,Division of Archives and Records Service,Vendor contract records,i 1979-,"Chronological, thereunder alphabetical by vendor.","The agency contracts with private vendors for maintenance\, procurement\, and facility matters\, with the approval of the Division of Finance and the Attorney General's Office. These records document such contracts\, and include correspondence\, price lists\, bid proposals\, equipment service reports\, invoices\, description of materials and services provided\, unit costs\, and letters of authorization from the Attorney General's office.",Retain for 7 year(s) after expiration of contractual agreement,Public,
3086,Division of Archives and Records Service,Division history records,1960-,Alphanumerical.,"The agency administers the state's archives and records management programs\, which includes establishing archival standards\, training government employees\, storing and preserving records\, and facilitating access to records in archival custody. Records document and preserve the agency's history and include written\, photographic\, and audio-visual materials. Records document the agency's various projects or social activities\, and include videos from professional news organizations.",Permanent. Retain for 1 year(s),Public,4.25 cubic feet
10593,Division of Archives and Records Service,Project files,1951-,None.,"These records are created by staff to track ongoing projects through to completion. Information includes notes\, reports\, tasks and related records.",Retain for 1 year(s) after end of project or program,Public,
24048,Division of Archives and Records Service,Spanish American War and Philippine Insurrection service cards,1898-1902.,Alphabetical by surname.,"This card file was created by the now-defunct Military Records Section. The cards contain basic military data for Utah veterans of the Spanish American War and Philippine Insurrection. The following types of data are included on each card in part or en masse: veteran's name\, service unit\, and dates of enlistment and discharge. The bulk of the information for the cards was provided by the United Spanish War Veterans organization\, whose membership included participants in both conflicts.",,Public,1 microfilm reel
24558,Division of Archives and Records Service,Public relations and outreach records,1985-,By topic.,"These records document all public relations and outreach activities conducted by the agency. Records include press releases\, tour information\, training and publicity materials\, and documentation of events.",Permanent. Retain for 3 year(s),Public,
28600,Division of Archives and Records Service,Archives Month records,1998-,Chronological.,"These records support the agency's function to provide training and increase public awareness of historical records (Utah Code 63A-12-101(2)(H)(2010). Archives Month is an annual event hosted by the agency to support the Society of American Archivists efforts to raise awareness of the value of archives and archivists. Records document activities held by the agency every October and include posters\, governor declarations\, and records pertaining to planning and hosting events.",Permanent. Retain for 1 year(s),Public,
30024,Division of Archives and Records Service,Records Management Committee meeting minutes and materials,2019-,Chronological,"These records document the meetings of the Records Management Committee\, which reviews and determines whether to approve submitted retention schedules and makes recommendations to governmental entities regarding their management of records\, per Utah Code 63A-12-113(2019). Information includes agendas\, meeting minutes\, and meeting materials distributed to committee members and the public.",Permanent. Retain for 7 year(s),Public,
25194,Division of Archives and Records Service,Policies and procedures,1977-,Chronologically.,Policies and procedures that govern the operation and administration of various programs within the organization.,Permanent. Retain until superseded,Public,
84547,Division of Archives and Records Service,Information Practices Act report working papers,1976-1992.,none,"This records series documents the response and information reported by Utah State government agencies as to all the records series an agency has that contains personal information. This is done as required by the Information Practices Act. This report includes agency name and address\, agency responsible authority\, records officer\, records series title and description\, personal data elements inventories\, and classifications.",,Public,0.20 cubic foot
30448,Division of Archives and Records Service,Division audit records,1969-,Chronological.,"The agency administers the state's archives and records management programs\, including the establishment of archival standards\, the storage and preservation of records\, and providing access to records in archival custody. These records document studies and reports prepared and produced as a result of an internal or external audit of programs\, operations\, productivity\, performance\, or compliance.",Permanent. Retain for 10 year(s),Public,
30294,Division of Archives and Records Service,Significant legislative bill records,2003-,Alphanumerical,"These records are kept to document research\, discussion\, and actions taken regarding legislative bills that significantly impact the Division's work or mission.",Permanent. Retain for 5 year(s),Public,1.00 cubic foot
30296,Division of Archives and Records Service,Volunteer program records,2007-,Chronological.,"These records document the development and maintenance of a volunteer program at the Division. Records include strategic plans\, volunteer applications and photos\, project plans\, and related records.",Permanent. Retain for 50 year(s) after separation,Private,
2210,Division of Archives and Records Service,Territorial militia records,1849-1877; 1905-[ca.1917].,Chronological.,"These papers document the administration and activities of various segments of the territorial militia\, also known as the Nauvoo Legion. They were brought together by archives staff in the late 1950s and early 1960s in an effort to collect all documents about Utah veterans from any source and to serve as a state repository for those documents. Numerous categories of papers are included\, among them correspondence\, receipts and bills\, diaries and journals\, muster rolls\, payrolls\, rosters\, reports\, and returns. These papers relate to the administrative responsibilities of Lieutenant General\, Daniel H. Wells\, and his headquarters staff. They also include papers of the local military districts with,their own battalions\, regiments\, and companies. Orders were dispersed from headquarters and various reports sent from local headquarters\, so most of the papers are from the territorial period. There are other papers collected in the early 20th century by the Adjutant General of the Utah National Guard in an attempt to document pension claims of Indian War veterans. A few papers were collected later from private donors by the Military Records Section of the Utah Historical Society. Correspondence\, orders\, and court-martial papers comprise the most descriptive and heterogeneous of the documents. Letters between local units and headquarters are the most common. There is also correspondence with outsiders\, such as a letter to Samuel Colt,regarding the purchase of firearms or with the Secretary of War regarding federal reimbursement for expeditions. Much information relates to routing administrative matters such as the organization of local militia companies. Other topics include campaigns against Indians\, including the Blackhawk and Walker Wars and various raids on or by the Ute\, Shoshone\, and Navajo. The confrontation with Johnston's army in the late 1850s is discussed briefly. Guarding the Overland Trail mail and telegraph routes for a few months during the Civil War is also mentioned. In addition to correspondence\, journals or typed transcripts are relatively descriptive. They include personal or company diaries kept at the time of service. They also include reminiscences of service,sent in to validate pension requests in the early 20th century. Various lists comprise the bulk of the documents. They include muster rolls\, returns listing men and equipment\, payrolls\, and lists for specific activities (e.g._furlough lists\, morning reports\, duty rosters\, detachment lists\, etc.). Financial documents\, including supplies\, bills\, provision lists\, receipts\, and so forth\, comprise a small group of documents. There are account ledgers for various expeditions against the Indians which were reimbursed by the federal government. Other miscellaneous documents include occasional maps. In 1870\, Governor J. Wilson Shaffer issued a proclamation that proscribed the militia as commanded by Lieutenant General Wells.,In 1887\, the federal Edmund-Tucker Act disbanded the Nauvoo Legion entirely. Much information was initially collected by the Nauvoo Legion Adjutant General\, which was transferred to and added to by the Utah National Guard Adjutant General. The records were later transferred to the Military Records Section of the Utah State Historical Society\, which also added information. Finally\, the records were turned over to the Utah State Archives.",,Public,2.35 cubic feet 28 microfilm reels
2793,Division of Archives and Records Service,World War I service records,1917-1919.,Alphabetical by surname.,"This series consists of statements of service for military personnel serving in the marines and the army during World War I. The information was gathered originally by the federal government. At the time of their collection\, authorization was sometimes granted to use the forms to adjudicate claims involving states and to be used by patriotic or philanthropic societies. The forms contain some variations; however\, the following information is typical: name\, service number\, race\, residence\, type of entry (i.e. enlisted or inducted)\, place and date of entry\, place and date of birth\, organizations served in\, assignments\, transfers\, grades and dates of appointment\, engagements\, injuries\, overseas service\, type of discharge\,,departure from service\, and a section for remarks. The cards were sent to the Utah Adjutant General sometime after they were compiled and were transferred to the Military Records Section of the Utah State Historical Society upon its creation in 1957.",,Public,11 microfilm reels
6195,Division of Archives and Records Service,Territorial militia service cards,i 1850-1880.,Alphabetical by veteran's surname.,"This filmed card file contains a partial listing of individuals who served in the territorial militia\, also known as the Nauvoo Legion\, from the 1850s into the 1870s. Each card provides the individual's name\, rank\, the name of the captain of the company in which he served\, the dates of service\, and often the number of his listing on the roll. The card catalog apparently was started as part of an attempt by the Military Records Section to create a comprehensive listing of Indian Wars veterans by abstracting data from various publications and other series.",,Public,1 microfilm reel
10318,Division of Archives and Records Service,Spanish American War service cards,1898-1899.,Alphabetical by surname.,"This card file was created by the now-defunct Military Records Section. The cards contain basic military data for veterans of Utah service units involved in the Spanish American War. The following types of data are included on each form in part or en masse: veteran's name\, rank\, organization\, dates and places of enlistment and discharge\, age\, place of birth\, residence\, occupation\, and next of kin with address and relationship. The bulk of the information for the cards was provided by the United Spanish War Veterans organization.",,Public,1 microfilm reel
3769,Division of Archives and Records Service,Military death certificates,i 1941-1953.,Chronological.,"These are death certificates for United States soldiers killed overseas during World War II and the Korean War whose bodies were sent to Utah for reburial. Even though these certificates were filed long after the date of death\, it was necessary by law to obtain a death certificate before burial. They were issued by the Federal Security Agency to be filed at Utah's Bureau of Vital Statistics and they were accompanied by a federal health permit number which allowed shipment and burial in the United States. Included on each certificate is the following information: place of death; usual residence; name of deceased; date of death; sex; color; marital status; birth date; age; birthplace; usual occupation; citizen status;name of father and mother; name of,spouse; social security number; name of informant; health permit number; indication as to whether this was a burial\, cremation\, or removal; date certificate was filed; name of cemetery; registrar's signature; and funeral director's signature. Although there is a place to indicate cause of death\, most informants do not detail the actual cause but have written instead the name of the war in which the deceased had fought.",,Public,1.00 cubic foot 3 microfilm reels
5339,Division of Archives and Records Service,Veterans' burial locations cards and forms,ca. 1950-ca. 1990.,Alphabetical by surname.,"In the 1950s\, the Archives began collecting information on veterans' burial locations. Starting in the late 1960s\, most of the cards were converted to a computerized database (series 8490) with the original cards destroyed. The database itself was converted to fiche in 1986 and deleted. This series includes cards which were never converted to that database\, updates which were never corrected on the database\, and form letters received after the abandonment of the conversion project. The data was initially collected to provide information to veterans' organizations on burial locations so graves could be flagged for Memorial Day. Form letters were sent to next of kin to obtain information. This information was then transcribed to cards (ca._1950-1970)\, which in turn were largely entered in the database; entered directly to the database (ca._1969-1986); or left on the letter after the abandonment of the project (post,1986). Each entry in this series provides name\, birth and death dates\, military service data\, and cemetery and plot. The majority of these veterans are those of the territorial era or the Spanish-American War who had died by the 1970s. The occasional form letters date to deaths in the mid-1980s.",,Public,3 microfilm reels
8490,Division of Archives and Records Service,Veterans' burial locations,s 1986.,Alphabetical.,"Indices\, lists\, catalogs\, registers\, guides\, and other aids necessary for the efficient use of other records.",,Public,2 microfilm reels
85268,Division of Archives and Records Service,Military service cards,ca. 1898-1975.,Alphabetical.,"These cards contain basic military service data on Utah residents who served in the armed forces. Most of the cards pertain to World War I and World War II veterans. There are also cards for Spanish-American War and Mexican border campaign veterans. Service records for those involved in the Korean War or the Vietnam War are infrequently represented. A 1942 executive order proclaimed the Historical Society to be the Department of War History and Archives and document Utahns' service in WWII. In 1957\, registration of veterans' graves was assigned to the society\, and the Military Records Section was added. Its function was expanded to collect all types of records about Utah veterans of any war and to act as a separate repository for,information about Utah veterans. There are two groups of cards which had been sorted on the basis of card size. The large cards (6"" X 8"") contain data almost entirely on World War veterans\, but do include some peacetime service following World War II. The small cards (3"" X 5"") contain mostly cards of World War II veterans but also those for veterans of other wars.",,Public,116 microfilm reels