seriesNo,seriesEntityName,seriesTitle,seriesDateRange,seriesArrangement,seriesDescription,seriesTotRetentDesc,seriesPrimaryClassCode,seriesExtentDesc
1638,Tooele County (Utah). County Clerk,Absent voter registers,1988-2022.,"Chronological, thereunder alphabetical by first letter of surname","These are the official registers of absentee voters in Tooele County. They are used to document registered voters who were unable to vote in person and made to vote absentee. The register includes election and year\, name of absent voter\, address of absent voter\, date ballot mailed\, voting district\, date absent voter application received\, ballot number\, date mailed to absent voter\, and date ballot received.",Retain for 2 year(s),,
1640,Tooele County (Utah). County Clerk,Election files,1966-,"Chronological, thereunder alphabetical by political party or type of election","These files document primary\, general and school elections in Tooele County. They are used to verify elections are held in accordance with state statutes. The files include forms listing official party candidates and delegates\, reports of county officers\, state delegates to party conventions\, and state central committee members\, names of political party officers (Republican and Democratic)\, party primary convention reports (political party\, name of county\, name of candidate\, office and length of term) for printing on the primary election ballot and names of candidates to be printed on November ballot (name\, office\, length of term\, signature of county chair and secretary for political party)\, list of party delegates by district to county convention\,,a letter detailing expenditures for campaign by county committees and lists of applicants for registration agents;tabulation of election returns; abstract of primary election returns by county; list of delegates; copies of official and primary ballots; information of mass meetings; expense of candidates\, lists of registration agents and judges.",Retain for 4 year(s),,
1511,Tooele County (Utah). County Clerk,Project commencement notices files,1989-,Alphabetical by name of construction company,"These files contain project commencement notices. Each original contractor taking a mechanic's lien shall file with the county clerk ""a notice of commencement of the project or improvement with the county clerk for the county or counties where project is located within 30 days after commencement of the project"" (UCA 38-1-27(10)). The county clerk ""shall create and maintain a file for the maintenance of the notices of commencement"" (UCA 28-1-27(11)). The notices include the name and address of the owner of the project or improvement; the name and address of the original contractor; the name and address of the surety providing any payment bond for the project or improvement\, or if none exists\, a statement that a payment bond was not required for the,work being performed; the name of the project; and the address of the project or improvement or drawing sufficient to describe the location of the project or improvement (UCA 38-1027(10)).",Retain for 4 year(s) after end of project or program,,
1552,Tooele County (Utah). County Clerk,Time accounting report,1989-,Chronological,"This is a computer report on the amount of vacation\, sick\, and compensatory time earned. It is used for reference purposes. It includes name of employee\, amount\, vacation\, sick\, compensatory time earned and taken per pay period and year-to-date accrual for each pay period.",Retain for 2 year(s),,
1694,Tooele County (Utah). County Clerk,"Monthly expenditures, encumbrances, and appropriation report",1988-,"Chronological, thereunder numerical by fund and department code","This is a computer financial report of monthly county expenditures with budgeted amounts. It includes account number\, year-to-date annual budget\, total expenditures\, and encumbrances\, appropriation balance\, percent used\, current expenditures\, percent of budget used and department totals.",Retain for 3 year(s),,
1772,Tooele County (Utah). County Clerk,Proof of publication files,ca. 1972-,Chronological,"These files contain forms which serve as evidence of the publication of a document or notice required by law in a local newspaper (UCA 78-25-14). The files include a proof of publication form\, (a copy of the actual newspaper notice\, name of paper\, date published\, and signature and seal of notary public).",Retain for 6 year(s),,
1921,Tooele County (Utah). County Clerk,Cash receipts,1987-,Numerical by receipt number,"These are computer receipts issued for monies received by the clerk's office. They are used for auditing purposes. They include receipt number\, receipt amount\, date\, event code\, fee amount\, agency code\, amount allocated\, yellow copy of receipt\, receipt number\, name of person making payment\, name of deputy giving receipt\, date\, time\, check number\, case number\, event service\, amount\, and total amount.",Retain for 3 year(s),,
3535,Tooele County (Utah). County Clerk,Voter registration applications,1988-,"Chronological by time period, roughly alphabetical by registrant name.","Various forms are used to register all eligible voters\, including absent voter registrations\, in Tooele County. Information on the forms may include voter's name\, address\, birth date\, birth place\, last address where previously registered\, political party (optional)\, date\, signature and sworn statement.",Permanent. Retain until administrative need ends,Public,
5006,Tooele County (Utah). County Clerk,Administrative records,1872-1899.,Alphanumerical,,,,
3537,Tooele County (Utah). County Clerk,Birth reports,1898-1905.,"Chronological by filing date, thereunder alphabetical by name of attending midwife or physician, thereunder chronological by birth date.","These are report forms completed by midwives\, doctors\, and nurses attending births. In 1898\, all ""physicians and professional midwives"" were required to ""keep a register of each birth at which times they assist professionally"" (Utah Rev._Stat._57:2029_(1898)). These forms are certified copies of their registers and were required to be to filed quarterly with the county clerk (Utah Rev._Stat._57:2032_(1898)). Each form reports ten births for the previous three months. They were used by the county clerk to register births occurring in Tooele County in the official ""Register of Births."" These forms include the name of the attending physician\, midwife\, or nurse\, number of birth\, sex\, color\, race\, date of birth\, place of birth\, parents',names and residence\, name of informant\, date of report for previous three months\, signature\, address\, and date filed with the clerk and date entered in book. In 1905\, the responsibility of registering births was given to the Division of Vital Statistics in the Health Department.",,Public,0.20 cubic foot
3270,Tooele County (Utah). County Clerk,Election district maps,1978-,None,"These blueprint county maps are used to illustrate election districts and for reference purposes. The maps include roads\, streams\, mountains\, cities and towns and have had the boundaries of the voting districts added.",Retain until superseded,,
3338,Tooele County (Utah). County Clerk,Cigarette bonds,1923-1930.,None,"These are bonds for persons licensed to sell cigarettes or cigarette papers. In 1923\, the ""Licensing and Sale of Cigarettes Act"" repealed cigarette prohibition and replaced it with strict licensing provisions. ""No permit shall be issued until the applicant therefor [sic] shall have filed with the city recorder\, or clerk of the body issuing said permit\, a bond approved by the board of county commissioners ._._._\, which said bond shall be to the city\, town\, or county issuing such permit\, for the benefit of all parties interested\, and shall be in the amount of $500 and conditioned upon the faithful observances of all the provisions of this Act"" (Laws of Utah 52-1 (1923)). In 1930\, the law was amended having these bonds filed with the State Tax Commission,and not the city recorder or county clerk. These files include copies of the cigarette permit (contains the name of the company or individual\, address\, place of business\, date signed\, and the date of expiration of the permit) and the bond.",Permanent. Retain for 3 year(s) after final action,Public,
3364,Tooele County (Utah). Clerk of the County Court,Register of Officers,"1883-1892, 1910-",Roughly chronological by date of election or appointment.,"This register contains a listing of all elected and appointed Tooele county officials. It is used for reference purposes. It includes name of elected or appointed official\, residence\, office\, date of election or appointment\, date of qualification\, dates term begins and expires\, amount of bond\, name of sureties and remarks (usually date of resignation or date of death).",Retain permanently,Public,
2816,Tooele County (Utah). County Clerk,License book,1909-1950; 1960-,Chronological,"This is a record of all business licenses issued by Tooele County. Prior to 1950\, all business licenses (e.g. pool halls\, hotels\, restaurants\, peddlers) were issued by the county clerk. After 1960\, the book was divided into the following three categories: beer or brown bag sales; cabaret licenses (1977-1984); and games of skill (1962-1965). After 1984\, it only contained beer and brown bag sale licenses. It is used to document the application and issuance of licenses. The book includes the name of person being licensed\, type of license\, expiration date\, license fee\, and any necessary remarks (usually location of establishment). After 1960\, it also included the license number and date of payment.",Retain permanently,Public,
26175,Tooele County (Utah). County Clerk,Election registers,1932-,Chronologically by election year and thereunder numerically by district number or poll or precinct number.,"The Tooele County clerk kept certified copies of election registers for the county. They document persons registered to vote and indicate who voted in general\, municipal and school board elections. The registers include district number\, poll or precinct number\, city\, county\, election type\, and date. Surviving registers include those for the general elections of 1932 and 1936; the municipal elections of 1933\, 1935\, and 1937; and the school board elections of 1938 and 1939.",Permanent. Retain until administrative need ends,Public,
28581,Tooele County (Utah). County Clerk,Birth certificates,1911-1969.,Chronological by birth date.,"These certificates document all live births in the State of Utah in compliance with UCA 26-2-5 (1995). In 1905\, a state registry system of vital statistics was established at the State Health Department with local registrars. All certificates created prior to 1905 are only maintained at the local level and prior to 1978 some local registrars may not have reported all births to the State Health Department. Since 1978\, all certificates maintained at the local level are duplicate certificates maintained by the State Health Department. The information recorded includes the child's name\, place of birth\, date of birth\, sex\, and if child part of multiple birth; the parents' name\, race\, age\, birthplace\, occupation\, and marital status; a record of children previously born to the mother; the length of the pregnancy; the child's weight and length at birth; the date of the serological test; and a description of any congenital malformations or birth injuries.,These certificates document all live births in the State of Utah in compliance with UCA 26-2-5 (2008). In 1905\, a state registry system of vital statistics was established at the State Health Department with local registrars. All certificates created prior to 1905 are only maintained at the local level and prior to 1978 some local registrars may not have reported all births to the State Health Department. Since 1978\, all certificates maintained at the local level are duplicate certificates maintained by the State Health Department. The information recorded includes the child's name\, place of birth\, date of birth\, sex\, and if child part of multiple birth; the parents' name\, race\, age\, birthplace\, occupation\, and marital status; a record of children previously born to the mother; the length of the pregnancy; the child's weight and length at birth; the date of the serological test; and a description of any congenital malformations or birth injuries.",Permanent. Retain until administrative need ends,Exempt,1.40 cubic feet
28592,Tooele County (Utah). County Clerk,Grantsville townsite filing records,1883.,Chronological by date of document.,This series contains correspondence and a list of expenses related to the filing of Grantsville townsite under the federal Townsite act.,,,
1504,Tooele County (Utah). County Clerk,Bid files,1976-,Chronological,"These files document the county's bid process. They are used to select appropriate bids for goods or services. They include notices to bidders\, specifications\, quotations\, notices of sale ofsurplus property\, brochures\, flyers\, and notices of award.",Retain for 4 year(s),,
1538,Tooele County (Utah). County Clerk,Purchasing office supply files,1989-,Chronological,"These files document the purchase of office supplies for Tooele County. It is used for auditing purposes. The files include register tapes\, office supply expense sheet (containing name of department\, month\, year\, purchase order number\, account number\, requisition date\, amount\, whether final or total amount for purchase order\, account number\, and total amount)\, master purchase order\, office supply requisition form (containing date requisitioned\, item number\, quantity\, description\, unit cost\, total cost)\, State of Utah Central Stores receipt\, and state interdepartmental transfer sheet (contains organization number\, account number\, quantity unit packages\, description\, unit cost\, total cost)\, and expenditure detail report from Central Stores.",Retain for 4 year(s),,
1771,Tooele County (Utah). County Clerk,Resolutions,1938-,Chronological,"These are formal statements of decisions or expressions of opinion adopted by the county commission. They perform the same function as an ordinance. The county clerk is required to ""make full entries of all [county commission] resolutions"" (UCA 17-5-10). The most commonly adopted resolutions include the following: adoption of county budgets\, sale of industrial revenue bonds\, and creation of special improvement districts.",Retain permanently,Public,
1801,Tooele County (Utah). County Clerk,Oath Record,i 1887-1896.,Chronological by recording date.,"These records are the official oaths of persons elected or appointed to county positions. They are used to verify that oaths are given in accordance with the Utah State Constitution (Art. IV\, Sec. 10). Before entering into the duties of all elected and appointed officials ""shall take and subscribe to a specified oath or affirmation."" All oaths and bonds for county officials ""shall be filed with the county clerk\, except for the county clerk which shall be filed with the county treasurer"" (UCA 52-1-3 (1995)).",,Public,1 microfilm reel
1909,Tooele County (Utah). County Clerk,Administrative subject files,i 1970-,Alphabetical by subject,"These files are the clerk's administrative subject files. They are used for references purposes and to support the daily activities of the office. They concern various issues of importance to Tooele County including the vitro tailings\, livestock\, and committees. The files includes correspondence\, copies of petitions\, copies of contracts\, copies of ordinances\, copies of resolutions\, copies of surveys\, copies of brochures for federal programs\, copies of proposed legislation\, information on professional organizations\, and preliminary budget information.",Retain for 4 year(s),,
3290,Tooele County (Utah). County Clerk,Blueprints,ca. 1970-,None,"These are copies of blueprint drawings and maps of county buildings and roads. They are used for reference purposes. They include maps of the county hospital\, county roads\, and the Tooele City Building.",Retain for 1 year(s) after end of project or program,,
26176,Tooele County (Utah). County Clerk,Election and voting records,1878-,Alphabetically by subject category and thereunder chronologically by election year.,"This series consists of various records documenting voter registration\, voting\, and tallying votes in Tooele County elections. The records largely concern voting precincts in Grantsville\, Ophir\, and Rush Valley. They include lists of certified elected officials\, 1907; election returns\, 1880\, 1888\, 1918; election tallies\, 1878-1881; election judges' oaths\, 1878-1880; poll lists\, 1878-1882; voter registration lists\, 1878-1895; registry lists\, 1878-1895; talley sheets\, 1895; voter lists\, 1879; and voter oaths\, 1878-1895. These oaths indicate that the voter is not a polygamist or is no longer preaching polygamy. They include the official ballots cast in Lincoln voting district five for the 1904 general election (Theodore Roosevelt vs Alton B. Parker).",Permanent. Retain until administrative need ends,Public,
26380,Tooele County (Utah). Clerk of the County Court,Official bonds,"1880-1886, 1895-1905, 1958-1963.",Chronological by date of bond.,"These records are the official oaths of persons elected or appointed to county positions. They are used to verify that oaths are given in accordance with the Utah State Constitution (Art. IV\, Sec. 10). Before entering into the duties of all elected and appointed officials ""shall take and subscribe to a specified oath or affirmation."" All oaths and bonds for county officials ""shall be filed with the county clerk\, except for the county clerk which shall be filed with the county treasurer"" (UCA 52-1-3 (1995)).",,Public,
28520,Tooele County (Utah). County Clerk,Incorporation record books,1871-1961.,Chronological by filing date.,"This series contains books used to record the creation of corporations in Tooele County. The books include copies of such incorporation documents as articles of incorporation\, bylaws\, officers' bonds or oaths\, and the filing date with the signature of the county clerk.",,Public,
1496,Tooele County (Utah). County Clerk,Jury master file report,1982-,"Chronological, thereunder alphabetical by name","This is a computer report compiled by the county clerk of all persons serving on juries within the county during the previous year. The county clerk is required to maintain a ""master list of all juries"" (UCA 78-46-10\, UCA 17-19-20(5)). The report includes the voter identification number\, name\, and address; voting district number; and date registered. In 1988\, the report was changed to include name of juror\, identification number\, and address\, jury type\, date of birth\, label\, days served and days excused.",Retain for 2 year(s) after superseded,,
1536,Tooele County (Utah). County Clerk,Deeds files,1917-,Chronological,"These files document the purchase of real property by Tooele County. They are used to document ownership and transfer of title for such property. The files include the original recorded deeds (quit claim\, warranty\, May tax sale)\, policies of title insurance\, notices of tax sale\, abstracts of titles prepared by the county recorder\, and statements of delinquencies. The bulk ofthe deeds are from 1950.",Retain for 4 year(s) after disposition of asset,,
1729,Tooele County (Utah). County Clerk,Insurance policies files,1965-,Chronological,These policies document the actual insurance coverage of Tooele County by private insurers. They are used to verify insurance coverage. These files include the actual policy contracts for liability and automobile insurance.,Retain for 10 year(s) after expiration of contractual agreement,,
1675,Tooele County (Utah). County Clerk,Wills filed and index,1912-,Numerical by will number,"These are wills filed with the county clerk for safekeeping. As a service to county residents\, the county clerk stores the wills for security purposes until needed or retrieved. The files include the actual signed and duly witnessed wills numbered chronologically by date of receipt. The index is divided into two sections wills for probate and wills not for probate. The index includes name of testator and number of will.",Permanent. Retain for 75 year(s) or for 0,,
1889,Tooele County (Utah). County Clerk,Monthly marriage license report,1986-,Chronological,"This is a monthly report on all marriage licenses issued by the county clerk. Copies of the report are submitted to the local newspaper\, the Department of Social Services\, and the local Family Services Office. The report contains the month and year; names of bride and groom; city\, state\, and zip code of residence.",Retain for 1 year(s),,
1906,Tooele County (Utah). County Clerk,Claims against the county,1980-,Chronological,"These files document financial claims filed with the county commission against Tooele County for damages caused by county personnel\, equipment\, or property. They are used to settle the claims. The files include the initial complaint\, legal filings\, summons\, memoranda\, notes\, accident reports\, notices of intent\, releases of claims\, and related correspondence.",Retain for 3 year(s),,
3491,Tooele County (Utah). County Clerk,Beer license files,i 1977-,Alphabetical by name,"These files document the issuance of beer licenses within Tooele County. They are used for the application\, the investigation\, and the issuance or denial of beer licenses. Tooele County has chosen to regulate the sale of beer in accordance with Utah law. Counties ""outside of incorporated cities and towns\, may license\, tax\, regulate\, or prohibit the sale\, consumption\, or both\, of light beer\, at retail\, in bottles\, or draft"" (UCA_32A-10-7_(1989)). The files include correspondence\, investigative reports by the Sheriff's Office\, and the original application. The application includes the applicant's name\, address\, phone number; date of birth\, citizenship\, a physical description (height\, weight\, sex\, hair and eye color) and,applicant's photograph; social security number; driver's license number; type of license; questions concerning any previous criminal convictions and any previous license denials; type of business; name of company; names of partners; location of premises; applicant's employment record; date of application\, and applicant's notarized signature.",Retain for 5 year(s) after expiration of permit or license,,
3340,Tooele County (Utah). Clerk of the County Court,Miscellaneous justice court records,ca. 1875-1893.,None,"This is a small collection of justice court records from various courts in Tooele County. They were used to record the actions of justices of peace. They include a memorandum of lots deeded and a certificate of tax sale for Ophir; certificate of agreement for the Tooele Cooperative Institute; Official bonds for the Tooele Irrigation Company; and precinct court files for Ophir\, Jacob City\, and Grantsville.",Permanent. Retain for 10 year(s),,
3363,Tooele County (Utah). Clerk of the County Court,Road precinct book,1889-1891.,Alphabetical by precinct name.,"This book documents the actual boundaries of road districts in territorial Tooele County. The volume indicates that ""by order of the county court made January 6\, 1890 the following road precincts"" and listed Mill\, Batesville\, Lakeview\, Tooele\, Stockton\, Ophir\, St._Johns\, Clover\, Vernon\, Deep Creek\, Quincy\, and Grantsville. In accordance with statutes\, the county court had the responsibility of dividing respective counties ""into suitable and convenient number of road districts\, and appoint supervisor's therefor biennially\, or whenever vacancies occur"" (Utah Comp._L._2072:1 (1888)). This book contains the date the precinct was created\, name of precinct\, legal description of boundaries as of 1890\, and petition and drawing requesting,alteration of a county road.",,Public,
5515,Tooele County (Utah). County Clerk,Statements and affidavits of campaign receipts and disbursements,1938.,Alphabetical by candidate name.,"This small file contains statements submitted by candidates for county races. All county candidates are required to file such statements ""in the office of the county clerk of the county"" (Rev. Stat. 25-13-9 (1933)). The form includes the name of the candidate\, office running for\, a listing of receipts and totals\, expenditures\, expenditures previously reported\, expenditures subsequent to previous statement\, total expenditures\, date\, statement sworn and signed by candidate before a notary public\, signature and seal of notary.",Permanent. Retain until administrative need ends,Public,0.40 cubic foot
14878,Tooele County (Utah). County Clerk,Incorporation case files,1901-1961.,Alphabetical by corporation name,"Incorporation Case Files contain at a minimum the original articles of incorporation and any subsequent amendments to foreign and domestic corporations. Some files also contain notices to pay licensing fees and taxes\, oaths of office for corporate officers\, annual reports\, correspondence\, or other miscellaneous documents. According to Utah statute a case file is generated when companies incorporate within Utah and are maintained during the length of a corporation's duration [UCA 16-2].",,Public,2 microfilm reels
30558,Tooele County (Utah). County Clerk,Oaths of office,1916-,Chronological by filing date.,"These records are the official oaths of persons elected or appointed to county positions. They are used to verify that oaths are given in accordance with the Utah State Constitution (Art. IV\, Sec. 10). Before entering into the duties of all elected and appointed officials ""shall take and subscribe to a specified oath or affirmation."" All oaths and bonds for county officials ""shall be filed with the county clerk\, except for the county clerk which shall be filed with the county treasurer"" (UCA 52-1-3 (1995)).",Retain permanently,Public,
28483,Tooele County (Utah). County Clerk,Grantsville Cooperative Mercantile and Manufacturing Institution minutes,1873-1907.,Chronological by meeting date.,"This series contains a book used to record the minutes of meetings of the Coop board of directors. The minutes include such information as the date and place of each meeting\, the name of the person directing the meeting\, a summary of the business conducted\, and the names or signatures of the president and secretary.",,Public,0.20 cubic foot
3488,Tooele County (Utah). County Clerk,Bounty record and index,1943-1975.,Chronological.,"These two books document the payment of county and state bounties for the killing of various predators. To receive payment hunters completed appropriate forms and filed them with the county clerk. The clerk then issued ""a certificate under the seal of his office stating the number and kind of skins involved and stating the sum person entitled "" (UCA 4-6-8 (1953)). The county clerk was also required to ""keep a record in a bounty book of all county certificates issued by him"" (UCA 4-6-11 (1953)). In 1975\, the law was repealed and the responsibility was given to the Commissioner of Agriculture. The books include the date\, hunter's name\, address\, book number\, affidavit number\, the number of each species killed\, the amount of the bounty paid per animal,(coyote\, lynx\, wolf\, and cougar)\, the total bounty paid\, and any remarks.",Permanent. Retain for 5 year(s),Public,
3492,Tooele County (Utah). County Clerk,State driver's license master license report,1988-,Alphabetical by driver's name,"This is a computer report of all licensed drivers within Tooele County. It is used with the voter registrations to create jury lists for district\, circuit\, and justice courts. The report includes the driver's name and address\, date of birth\, and date license issued.",Retain until superseded,,
15691,Tooele County (Utah). Clerk of the County Court,Articles of incorporation record books of LDS church wards,1882-1883.,Chronological by date.,"These volumes record copies of Articles of Incorporation filed with the Tooele County Clerk by LDS Church Wards. The record books were kept as the official copy available for public use. The actual articles of incorporation record the following: names of the corporation officers\, names of ward members\, and oaths of office. The Articles of Incorporation state that members of the ward ""desired to become a body corporate\, under and in accordance with the existing laws of Utah Territory\, and had met for that purpose."" The law of the Utah Territory stated ""that any number of persons associated together for religious\, social\, scientific\, benevolent or other,purposes...when pecuniary profit is not their object...may incorporate themselves as provided in the Act (Laws of Utah\, 1878\, chap. 18\, sec. 1). Under current Utah law and the laws of the territorial legislature\, individuals desiring to incorporate\, were to file and record articles of incorporation with their respective county clerk. These agreements specified the nature and place of business\, amount of stock to be issued\, terms for officers\, etc. The clerk in turn issued a certificate of incorporation and recorded the final articles of incorporation in these record books.",,Public,0.20 cubic foot 1 microfilm reel
26177,Tooele County (Utah). Clerk of the County Court,Merchants' and peddlers' licenses,1885-1893.,Numerically by license number,"Pursuant to""an act authorizing county courts to grant licenses\,"" (passed by the Legislative Assembly in 1884) the Tooele County Court issued licenses authorizing any commercial activity within the county. Licenses were printed in duplicate in large books and then filled out doubly so that the merchant could have a copy and the county could also retain a stub copy in the book. Merchants' and peddlers' licenses were signed by the Tooele county clerk.",,Public,
1505,Tooele County (Utah). County Clerk,Limited partnership files and index,ca. 1947-,Alphabetical by name of partnership,"These files document the filing of limited partnerships with the county clerk. A limited partnership is ""a partnership formed by two or more persons"" under the provisions of UCA 48-2-1\, ""having as members one or more general partners and one or more limited partners"" (UCA 48-2-1). Persons desiring to form a limited partnership shall ""file for record the certificate in the office of the county clerk of the county in which the the principal place of business of the partnership shall be situated"" (UCA 48-2-2(1)(b)). The original certificate is amended or cancelled when a notarized amendment (or cancellation) or court order is filed in the office of the county clerk where the certificate is recorded (UCA 48-2-25).__These files contain affidavits\,,agreement and certificate of limited partnership (notarized original) and cancellation of certificate of agreement. The separate index includes date partnership formed\, name\, and date filed.",Retain permanently,,
1546,Tooele County (Utah). County Clerk,Annual audits,1927-,Chronological,"These are the annual audit reports by external auditors showing the financial condition of Tooele County. All counties are required to have an audit undertaken within six months after the close of the fiscal year. The audit shall include ""the financial statements; the auditor's opinion on the financial statements; a statement of the auditor expressing positive assurance of compliance with state fiscal laws identified by the state auditor; a copy of the auditor's letter to management that identifies any material weaknesses in internal controls discovered by the auditor and other financial issues related to the expenditure of funds received from federal\, state\, or local governments to be considered by management; and management's,response to the specific recommendations"" (UCA 51-2-3(1)).",Retain permanently,,
1749,Tooele County (Utah). County Clerk,Insurance information files,1974-,Alphabetical by subject,"These files are informational files. They are used to reference information on county insurance. The files include correspondence\, bid proposals\, newspaper clippings\, insurance loss statements\, and insurance review statements.",Retain for 3 year(s) or for 0,,
1868,Tooele County (Utah). County Clerk,Notary public lists and index,ca. 1980-,"Chronological, thereunder alphabetical by name","These are lists of notaries public residing in Tooele County. The county clerk receives ""certificates of notaries public . . .[and] shall keep and maintain an indexed record for that purpose\, showing the name of all person's holding notarial commissions\, with the dates of issuance and expiration"" (UCA 17-20-3). The lists include the names and the addresses of the notaries public\, dates commissions given and dates commissions expires.",Retain until superseded,,
1779,Tooele County (Utah). County Clerk,Petition files,1982-,Chronological,"These files contain the formal written petitions from county residents submitted to the county commission proposing action. Each petition contains a statement of purpose on proposed action and signature and address of petitioners. It is the responsibility of the county clerk to ""preserve and file all petitions"" (UCA 17-5-15(7). Signatures have been verified to determine whether petitioners are registered voters.",Permanent. Retain for 1 year(s),Public,
1911,Tooele County (Utah). County Clerk,Commission agenda files,1987-,Chronological,"These files document the public notification of regular and special county commission meetings. The files include agenda (containing date\, time\, location of meeting\, items to be discussed) and completed forms requesting items to be included on the agenda.",Retain for 4 year(s),,
3546,Tooele County (Utah). County Clerk,Notaries public index,ca. 1904-,alphabetical by name of notary,"This is an index to all Tooele County notaries public. After the county clerk receives ""certifications of notaries public from the Division of Corporations and Commercial Code\,"" he shall ""keep and maintain an indexed record"" of notaries public within Tooele County ""showing the names of all persons holding notarial commissions\, with the dates of issuance and expiration"" (UCA 17-20-3 (1989)).",Retain permanently,,
3539,Tooele County (Utah). County Clerk,Death reports,1898-1905.,"Chronological by filing date, thereunder alphabetical by submitting physician name.","These are report forms completed by physicians or person in attendance at deaths. ""Physicians who attend deceased persons in their last sickness\, clergyman who officiate at funerals\, justices of the peace who hold inquests\, and sextons and undertakers who bury deceased persons\, must each keep a registry of the name\, age\, residence\, and time of death of such person"" (Utah Rev._Stat._57:2031_(1898)). They were used by the clerk to register deaths occurring in Tooele County. Each report contains space for the recording of six deaths. The reports include name of person making report\, number of death\, name of deceased\, date of death\, place of death\, length of residence\, sex\, color\, race\, age\, occupation\, cause of death\, marital status\, birth place\,,last place of residence\, name of informant\, and date filed with clerk. In 1905\, Utah became a registry state and the responsibility of registering births and deaths was removed from the office of county clerk and given to the Health Department with local registrars.",Retain permanently,Public,0.20 cubic foot
3366,Tooele County (Utah). County Clerk,Inventory and appraisement and sale records,1887-1899.,Chronological,"This volume contains printed probate forms completed by the clerk of the probate court for probate cases where person died intestate. These forms document the inventory and appraisal of individual estates. They include name of estate\, date signed and notarized\, oath of appraiser\, oath and notarized signature as to inventory of estate\, a listing of inventory and appraisal of estate (containing real estate and value\, chattel property and value\, articles and value\, bank accounts\, mortgages\, notes\, signed and notarized). All orders contain the name of the estate and parties involved.",Retain permanently,,
5539,Tooele County (Utah). County Clerk,Official election registers,1976; 1984-,"Chronological, thereunder alphabetical by first letter of surname of voter","These books are the official listing of registered voters in Tooele County for the primary and general elections. There is a booklet for each election district in the county. Voters are required to register with the county clerk or local election registrars prior to election day (UCA 20-2). These registers contain a listing of persons who voted at least once in the previous two years or registered since 1974. These lists are used at the polls by election judges to identify registered voters and to record ballot numbers on election day. After the election they are used for comparison when canvassing the election and later to prepare new registers for the next election.__They include year\, voting district number\,,identification number\, registered voter's name\, four year voting record\, date of registration\, birth date\, grounds for challenge and name of person making challenge\, last year voted\, city\, and for some voters their address.",Retain for 4 year(s),Public,
84240,Tooele County (Utah). County Clerk,Register of Births,1898-1905.,Chronological by reporting date and roughly chronological by birth date.,"These records contain birth registers recorded during the years 1898 to 1905. Each entry has information regarding date of birth\, sex\, race\, color\, place of birth\, parents' names\, residence\, the name of the informant making the report\, and an assigned number.",,Public,0.50 cubic foot 1 microfilm reel
84247,Tooele County (Utah). County Clerk,Register of Deaths,1898-1905.,Chronological by reporting date and roughly chronological by death date.,"These records contain death registers for the years 1898-1905. Each entry has the decedent's name\, occupation\, age\, marital status\, sex\, race\, color\, residence\, term of residence\, cause of death\, informant making report\, and assigned number.",,Public,0.50 cubic foot 1 microfilm reel
6117,Tooele County (Utah). County Clerk,Marriage licenses,1876-,Chronological,"This series contains copies of the marriage licenses granted in Tooele County. The information includes names\, addresses\, and ages of bride and groom; date and number of license; date of marriage; title and signature of person performing the ceremony; and signatures of bride\, groom\, witnesses\, and county clerk. Includes marriage license number\, names of bride and groom\, residence\, ages\, date signatures of county clerk or deputy\, date name of minister or legal authority performing ceremony\, signatures of witnesses\, Application and affidavit for marriage license.",Retain permanently,Public,