seriesNo,seriesEntityName,seriesTitle,seriesDateRange,seriesArrangement,seriesDescription,seriesTotRetentDesc,seriesPrimaryClassCode,seriesExtentDesc
10192,Department of Transportation. Project Development. Division of Construction,Pre-award project files,ca. 1950-2015.,Alphanumerical by project number,"The Division of Construction creates these records to document projects that will be built by the department or by a contractor with department supervision. They include the information contractors need to bid on a project and what the Utah Department of Transportation (UDOT) needs to award the project. The records contain a notice to contractors\, assignment orders\, planholders list\, Pre-bid attendance rosters\, special provisions\, bonds\, insurance certificates\, contracts\, Right of Way memos\, unofficial bid results\, abstract of bids\, concurrence memos\, award letters\, Disadvantaged Business Enterprise commitment memos\, notice to proceed letters\, receipt of certified mailing\, and general correspondence. These are maintained by the Construction Division. When each project is finished these records are then merged into the permanent series 8660\, Interstate and non-interstate project files.",,Public,
10193,Department of Transportation. Engineering & Operations. Project Development. Construction,Construction period project records,ca. 1950-,Alphanumerical by project number,"These records support the agency's mission to provide and maintain the state's infrastructure. Records contain the administrative documentation of events that occur throughout the construction of any project. Included are records only necessary for the duration of the project such as modification records\, utility-related records\, copies of contract and subcontract agreements\, payment and payroll records\, labor information\, weigh tickets\, test results and statistics\, progress reports\, and related correspondence.",Retain until end of project or program,Public,
6764,Department of Transportation. Engineering & Operations. Project Development. Construction,Road construction project field books,1912-,Numerical by assigned field book number,"These books contain the survey notes\, drawings\, and daily diary entries of the project engineer assigned to a particular project. The books serve as resource and back up documents for several phases of the project\, including payroll\, material acquisition\, and changes in the design plans. These records include drawings\, survey notes\, structure notes\, elevation statistics\, townships and other areas\, weather conditions\, project numbers\, and the engineer's daily notes on the progress of the project. This information is now part of the Project Development Business System (PDBS) Database managed by UDOT.",Retain for 53 year(s),Public,
8660,Department of Transportation. Engineering & Operations. Project Development. Construction,Interstate and non-interstate contract management project records,1920-,Alphanumerical by project number.,"These records support the agency's function to provide and maintain the state's infrastructure (Utah Code 72-1-204(6)(b)(1998)). Records document construction projects for interstate and non-interstate roads\, including all records of enduring value used for bidding\, awarding\, and completing the construction of projects. Pre-award records are included such as recruitment and bidding documentation\, subcontract agreements\, bonds\, and insurance certificates. Construction period records are also included such as plans\, authorizations\, change orders\, progress reports\, employee data\, Equal Employment Opportunity compliance records\, and any related correspondence.",Permanent. Retain for 23 year(s) after end of project or program,Public,53.00 cubic feet
10275,Department of Transportation. Engineering & Operations. Project Development. Construction,Construction projects status reports,1970-,Chronological,"This report is published once a month by the Construction Division. It is distributed to different divisions\, agencies\, and to the federal government to keep them informed of the status of particular construction projects. Information includes how much money they have spent on a project to date.",Retain for 5 year(s),Public,
19066,Department of Transportation. Engineering & Operations. Project Development. Construction,Non-historical project field books,1996-,Alphanumerical by project number,"These books\, culled from the valuable project field books\, series 6764\, contain the survey notes\, drawings\, and daily diary entries of the project engineer assigned to a particular project\, but they do not have long-term value to the design and construction of future projects. Much of the information they contain is duplicate data found on the highway as-constructed plans\, series 6658. Project engineers are assigned the responsibility of determining whether any field book in question is of long-term value. Each project has a set of color-coded books which note a project's stage of progress and any other information the project manager records. These books include drawings\, survey notes\, structure notes\, elevation statistics\, townships and other areas involved\, weather conditions\, project numbers\, and the engineer's daily notes on the progress of the project. The brown and beige field books contain information on the construction of the project\, the green books contain information on,the structures involved\, the red books are the engineers' diaries\, and the blue books contain miscellaneous notes related to the project. In 1998\, an electronic version of the field books was developed. These records are part of the Project Development Business System (PDBS) database managed by UDOT.",Retain for 3 year(s),Public,
6658,Department of Transportation. Engineering & Operations. Project Development. Construction,Highway as-constructed plans,1912-,"Chronological, thereunder numerical by district number.","These are plans of actual highway construction\, which may differ from the originally designed plans. The plans indicate terrain and highway construction and specifications respecting slope\, grade\, asphalt\, and other features.,Final plans and specifications for approved and constructed buildings\, facilities\, road and bridges. Documents construction of new buildings or facilities as well as renovation of owned buildings and rented buildings.",Retain permanently,Public,3 microfilm reels