seriesNo,seriesEntityName,seriesTitle,seriesDateRange,seriesArrangement,seriesDescription,seriesTotRetentDesc,seriesPrimaryClassCode,seriesExtentDesc
84021,Uintah County (Utah). County Clerk,Marriage license applications,1913-,"Chronological, thereunder numerical by application number","The county clerk registers each couple throughout the application process to prove their identity and record other information which permits the couple to receive their license to be legally married. The information includes: application number; names and addresses of couple; color or race; marital status; places and dates of birth; occupation of applicants; names\, birthplaces\, and dates of birth; occupation of applicants; names\, birthplaces\, and nationalities of fathers; maiden names\, birthplaces\, and nationalities of mothers; statements that applicants are free from venereal disease or chronic epilepsy (until February 19\, 1964 when the form was altered\, not requiring this information); maiden name of female (if previously married); signatures of applicants; consent of parent or guardian if either applicant is a minor; is a minor; signatures of witnesses and county clerk; and date application was filed.",Retain permanently,Exempt,
85305,Uintah County (Utah). County Clerk,Wills,i 1896-1932.,none,"A legal instrument which divides a person's possessions and assets among hit/her beneficiaries. Wills are administered by probate courts if the need arises and give information concerning the executor of the estate\, as well as the signatures of witnesses and attorneys involved. A will may be divided into several sections and cover a variety of topics that concern the estate.",,,1 microfilm reel
13580,Uintah County (Utah). County Clerk,Deeds,undated,,"These files document the county purchase of real property. They are used to document ownership and transfer of title of such property. The files include the original recorded deeds (quit claim\, warranty\, May tax sale)\, policies of title insurance\, notices of tax sale\, abstracts of titles prepared by the county recorder and statements of delinquencies. The county clerk shall ""execute under his seal and in the name of and for the county\, all deeds and conveyances of all real estate conveyed by the county pursuant to resolutions of the board of county commissioners"" (UCA 17-20-4(2)(1990)).",Retain permanently,Public,
5012,Uintah County (Utah). County Clerk,Articles of incorporation record books,1907-1960.,Chronological,"These volumes record copies of Articles of Incorporation filed with the Piute County Clerk by newly organized corporations. The registers were kept as the official copy which was available for public use. The actual articles of incorporation record the following: names of the incorporators and their places of residence\, the length of the corporation's duration\, the pursuit of business agreed upon\, amount of stock each shareholder receives\, description of stock classes\, number and kind of corporate officers\, and the number of directors necessary to transact corporate business. Under current Utah law and the laws of the territorial legislature\, individuals desiring to incorporate\, were to file and record articles of incorporation,with their respective county clerk. These agreements specified the nature and place of business\, amount of stock to be issued\, terms for officers\, etc. The clerk in turn issued certificate of incorporation and recorded the final articles of incorporation in these record books. The series ended in 1961 when the Division of Corporations was created.",,Public,1.50 cubic feet 1 microfilm reel
25507,Uintah County (Utah). County Clerk,Birth certificate registers,1905-1913; 1923-1929; 1940-1945.,Chronological by date of birth,"These four small books are the local copies of births registered with the local registrar for the Riverdale and Jensen precincts and filed with the State Register. In 1905\, the state registry system began in Utah and local registers were required to ""make a copy of all certificates filed with them\,"" and were provided books for that purpose. These registers include the county\, precinct\, and village names\, full name of child\, sex\, indication whether a multiple birth\, whether a legitimate birth\, date of birth\, information on parents (names\, residence\, age\, race\, occupation\, attending physician or midwife certification (name\, date\, signature)\, registered number\, and indication on whether additional information was later provided (date and name).",Permanent. Retain until administrative need ends,Exempt,
25508,Uintah County (Utah). County Clerk,Death certificate register,1944-1945.,Chronological by death date.,"This small book is a local copy of deaths registered with the local registrar for the Jensen precinct and filed with the State Register. In 1905\, the state registry system began in Utah and local registers were required to ""make a copy of all certificates filed with them\,"" and were provided books for that purpose. This register includes the county\, precinct\, and village names\, full name of deceased\, length of residence where death occurred\, sex\, marital status\, date of death\, age\, occupation and name of employer\, birthplace\, information on parents (names and birthplace) name of informant\, doctor's certification (when attended deceased\, cause of death\, signature\, date and address)\, date filed and signature of registrar\, registered number\, number of burial or removal permit\, place of burial or removal\, date of burial\, and name and address of undertaker.",Permanent. Retain until administrative need ends,Public,
13587,Uintah County (Utah). County Clerk,Receipt books,1980-,"Chronological, thereunder numerical by receipt number","These are receipts issued for money received into county accounts from all sources. Includes date of payment\, department\, or fund to which money belongs\, receipt number and amount paid.",Retain for 3 year(s),,
13881,Uintah County (Utah). County Clerk,Official bond and oath,undated,Chronological.,"""All official bonds shall be recorded in the office of the county recorder and then filed and kept in the office of he county clerk. The official bond of the county clerk after being recorded shall be filed and kept in the office of the county treasurer"" (UCA 17-16-11 (1990)).",Retain permanently,Public,
13880,Uintah County (Utah). County Clerk,Personnel action forms,undated,,These are reports and statistics with supporting and related records which document payroll operations and pay administration. They include reports and data used for workload and personnel management purposes.,Retain for 3 year(s),Private,
13566,Uintah County (Utah). County Clerk,Equal Employment Opportunity (EEO) compliance reports,undated,,These are compliance files containing background papers and correspondence relating to contractor employment practices.,Retain for 3 year(s),Public,
13586,Uintah County (Utah). County Clerk,Purchase orders,undated,,"These are forms authorizing the order to purchase supplies or equipment by the county. They contain the name of requesting agency\, name of vendor\, item\, date ordered\, delivery date\, purchase order number\, account charged\, and authorizing signature.",Retain for 4 year(s),,
13599,Uintah County (Utah). County Clerk,Public meetings notices,1978-,Chronological,"These are notices required by UCA 52-4-6 (1993). ""Each public body shall give not less that 24 hours' public notice of the agenda\, date\, time\, and place of its meetings."" These notices include public body's name\, meeting's date\, place\, and time\, meeting's subject\, and the county clerk's certification that notices was posted and distributed to local radio stations\, and newspapers.",Retain for 2 year(s),Public,
13601,Uintah County (Utah). County Clerk,Interim land use policy,1991-,Alphabetical by interim land use policy title,"This is a land use plan on public lands and public resources in Uintah County. It was developed by the county and adopted by the county commission. It is used to protect the rights of private landowners. This plan includes policies concerning land disposition\, water resources\, agriculture\, timber and wood products\, cultural resources\, recreation\, wildlife and wilderness\, mineral resources\, access and transportation.",Retain permanently,Public,
13578,Uintah County (Utah). County Clerk,Merchants licenses,1911-1923.,Numerical by license number,"These are stubs for business licenses issued to merchants allowing for their operation within the unincorporated areas of Uintah County. They are used to document the payment of fees for the issuance of business licenses in accordance with county ordinances. These stubs include the certificate number\, owner's name\, business name\, business location\, amount paid\, license period (number of months\, beginning and ending dates\, and County clerk's signature. It also includes an incomplete business license with the inaccurate license period\, it was corrected in the next stub.",,Public,1 microfilm reel
13597,Uintah County (Utah). County Clerk,Proclamations,1980-,Chronological,"These are official public announcements made by the county commission. They are used to announce special events\, recognize the importance of the event\, and to encourage citizen involvement. They include date\, subject\, public announcement\, and commission chair's signature.",Retain permanently,Public,
13588,Uintah County (Utah). County Clerk,Resolutions,undated,Numerical by resolution number,"These are formal statements of decisions or expressions of opinion adopted by the county commission. They perform the same function as an ordinance. The county clerk is required to ""make full entries of all [county commission] resolutions"" (UCA 17-5-10 (1990)). The most commonly adopted resolutions include the following: adoption of county budgets\, sale of industrial bonds\, and creation of special improvement districts.",Retain permanently,Public,
13600,Uintah County (Utah). County Clerk,Municipal building authority records,1991-,Alphabetical by municipal building authority name,"These records document the creation and operation of a municipal building authority within Uintah County. According to UCA_17A-3-903_(1993) ""the [county commission] may organize a non-profit corporation as the building authority for the [county]."" The building authority is ""authorized to acquire\, improve\, or extend one or more projects and to finance their costs on behalf of the [county]."" Uintah County's Municipal Building Authority has funded two projects; the Western Park and the Uintah Care Center. The records include bylaws\, contracts\, cancelled checks\, reports\, and disbursement listings.",Retain permanently,Public,
13596,Uintah County (Utah). County Clerk,Campaign financial disclosure statement files,1989-,Alphabetical by candidate's name,"These financial reports are required to be submitted by all candidates (community council candidates are exempted) for county elective offices within thirty days after the date of the general election. Candidates eliminated at a primary election are required to file the report within thirty days of the primary election (UCA 17-16-6.5 (1993)). The reports document campaign contributions and expenditures. They include county\, candidates name\, address\, telephone number\, office name\, political party or designation\, total contributions of donors who gave more than $50\, aggregate total contributions of $50 or less\, total campaign expenses\, balance at the end of reporting period\, date\, candidates signature\, itemized contribution report (form A) listing date received\, contributor's name\, mailing address and zip,code\, contribution amount\, itemized expenditure report (form B) listing expenditure date\, person or organization to whom expenditure was made\, expenditures purpose\, and amount of expenditures.",Permanent. Retain for 5 year(s),Public,
13577,Uintah County (Utah). County Clerk,Business license files,undated,,"These files contain information on all business licenses issued in the municipality. All businesses are required to be licensed before conducting business within municipal boundaries. They contain the application\, proof of payment\, and approval forms from regulatory departments (e.g.\, fire\, police\, health).",Retain for 3 year(s) after expiration of permit or license,,
13598,Uintah County (Utah). County Clerk,Passport application transmittal records,1960-,Chronological,"These records document the applications received and fees collected for passports. The county clerk provides a service by taking the applications and collecting fees and then transmitting applications and the fees to the U.S._State Department. The office only serves as a collections center and does not process the applications. Passport fees must be paid in ""U.S._currency or by draft\, check\, or money order payable to the Dept._of State or the Passport Office"" (22 CFR 51.60 (1990)). The transmittal form includes the facility's name\, address\, and telephone number\, applicants' names\, birthdate\, telephone numbers\, departure date\, check amount\, totals\, type of fee (regular\, amendments\, no fees)\, total number processed\, totals\,,name and signature of person preparing report\, and any necessary remarks.",Retain for 1 year(s),Public,
13575,Uintah County (Utah). County Clerk,Auction records,undated,,"These are either forms or records completed by county agencies when county property is disposed of either by public auction\, competitive bidding or destruction. Includes date\, department name\, description of item\, value\, disposition\, method\, and reason\, condition\, value and approval signature.",Retain for 5 year(s) after disposition of asset,Public,
13594,Uintah County (Utah). County Clerk,Notaries public monthly report,1988-,Chronological,"This monthly report is sent by the State Division of Corporations and Commercial Civil Code to notify county clerks of notaries commissioned during the previous month. County clerks are required to ""keep and maintain an indexed record"" of all notaries within the county"" (UCA 17-20-3 (1993)). The report includes month\, date\, notary public's name\, address\, commission date\, and date commission expires.",Retain until superseded,Public,
13584,Uintah County (Utah). County Clerk,Petitions,undated,,"These files contain the formal written petitions from county residents submitted to the county commission proposing action. Each petition contains a statement of purpose on proposed action and signatures and addresses of petitioners. It is the responsibility of the county clerk to ""preserve and file all petitions"" (UCA 17-5-15(7)(1990)). Signatures must be verified to determine whether petitioners are registered voters.",Permanent. Retain for 5 year(s) after resolution of issue,Public,
13592,Uintah County (Utah). County Clerk,Election records,undated,Alphabetical,"These include all other records and forms (excluding ballots\, canvasses\, and returns) required in municipal elections (UCA 20A-4-202 (2007)).",Retain for 22 month(s),Public,
13602,Uintah County (Utah). County Clerk,Right-of-way easement records,1882-,Chronological,These records contain documents executed by property owners granting the county access rights to their property for public works or other county purposes. They are used to provide access to enter or modify private property. They include easement agreements and related correspondence.,Retain permanently,Public,
13610,Uintah County (Utah). County Clerk,Election canvasses,1896-,,"They are the official canvass of primary\, municipal\, or special elections. They contain a tabulation of votes cast by combined election districts. They include the date\, office\, names of candidates\, number of votes\, and totals.",Retain permanently,Public,
13579,Uintah County (Utah). County Clerk,Contracts,undated,,"These files contain official agreements enforceable by law\, to acquire or incur services\, products. File may also include ordinances\, bonds\, job specification books\, and related correspondence.",Retain permanently,,
13573,Uintah County (Utah). County Clerk,Agreements,undated,,"These files contain official agreements enforceable by law\, to acquire or incur services\, products. File may also include ordinances\, bonds\, job specification books\, and related correspondence.",Retain permanently,,
13589,Uintah County (Utah). County Clerk,Vehicle registration certificates,undated,,These motor vehicle registration forms document county ownership.,,Public,
13585,Uintah County (Utah). County Clerk,Proof of publication,undated,,"These files contain evidence of the publication of a document or public notification appearing in a local newspaper\, usually for hearings\, sale of bonds\, budget\, and council meetings",Retain for 6 year(s),,
13582,Uintah County (Utah). County Clerk,Oaths of office,undated,,"These records are the official oaths of persons elected or appointed to county positions. They are used to verify that oaths are given in accordance with the Utah State Constitution (Art. IV\, Sec. 10). Before entering into the duties of all elected and appointed officials ""shall take and subscribe to a specified oath or affirmation."" All oaths and bonds for county officials ""shall be filed with the county clerk\, except for the county clerk which shall be filed with the county treasurer"" (UCA 52-1-3 (1990)).",Retain permanently,Public,
13609,Uintah County (Utah). County Clerk,Election returns and ballots,1880-,Chronological,"These are the tapes from electronic counting counting machine. They serve as the official tally of votes for primary\, special\, and general elections.",Retain for 22 month(s),Public,
5921,Uintah County (Utah). County Clerk,Maps,undated,,"Land\, roads\, and canals in Uintah county.",Retain permanently,,
5922,Uintah County (Utah). County Clerk,Ouray valley irrigation project maps,1912.,Alphanumerical by,,Permanent. Retain for 1 year(s),,
5013,Uintah County (Utah). County Clerk,Publications,undated,Alphanumerical,,Retain permanently,,
5926,Uintah County (Utah). County Clerk,Vernal area maps,undated,Alphanumerical by,,Retain permanently,,
5923,Uintah County (Utah). County Clerk,Uintah land and water company maps,1890.,Alphanumerical by,,Permanent. Retain for 1 year(s),,
5925,Uintah County (Utah). County Clerk,Randlett irrigating and canal company map.,undated,Alphanumerical by,,Retain permanently,,
23289,Uintah County (Utah). County Clerk,Marriage license record books,1888-,Chronological,"These record books are the recorded copies of marriage licenses. The forms include blanks for bride\, groom\, officiating person\, location\, date of marriage\, etc. as well as the county clerk's signature and recording date.",Permanent. Retain until administrative need ends,,
25409,Uintah County (Utah). County Clerk,Declarations of intentions,1906-1923.,Numerical by declaration number,"These volumes contain completed preprinted declaration of intention forms for county residents seeking to become United States citizens. A declaration of intention preceded a petition to become a citizen by two or more years. The forms included the following information: state; county; name\, age\, occupation\, and description of applicant; place and date of birth; current residence; information on immigration (name of vessel\, port arrived\, date of arrival); and last foreign residence and name and title of ruler to whom he would renounce allegiance.",,Public,1 microfilm reel
25408,Uintah County (Utah). County Clerk,Naturalization certificate stubs,1905-1928.,Numerical by certificate number.,"These books contain completed federal naturalization forms. These petitions are filed by individuals declaring their intention to become U.S. citizens and who have met the residency requirements to make formal application for U.S. citizenship. A petition is the final step in becoming a United State citizen. It includes the the individual's name\, residence\, occupation\, birth date and place; the place emigrated from; date and place of arrival\, and vessel name; date and court of declaration of intention; spouse's name\, birthplace\, and residence; children's names\, birth dates\, birthplaces\, and residences; and any previous applications filed. Also included are the affidavits of two witnesses\, the oath of allegiance\, and a court order admitting the person to citizenship.",,Public,1 microfilm reel
5015,Uintah County (Utah). County Clerk,Incorporation case files,1891-1961.,"Alphabetical by name of company, thereunder by date filed","Incorporation Case Files contain at a minimum the original articles of incorporation and any subsequent amendments to corporations. Some files also contain notices to pay licensing fees and taxes\, oaths of office for corporate officers\, annual reports\, correspondence\, or other miscellaneous documents. Case files are created during the length of a corporation's duration. The case file is generated when companies incorporate within Uintah County and serve as evidence of""due incorporation of the corporation [UCA 16-2]."" Articles of incorporation constitute a contract between the state and corporation\, between corporation and stockholders\, and between the stockholders and state. The articles of incorporation record the following: names of the,incorporators and their places of residence\, the length of the corporation's duration\, the pursuit of business agreed upon\, amount of stock each shareholder receives\, description of stock classes\, number of kind of corporate officers\, and the number of directors necessary to transact corporate business. The series ended in 1961 when the Division of Corporations was created.",,Public,4 microfilm reels
13552,Uintah County (Utah). County Clerk,Personnel policy and policies,undated.,,"These are records documenting the formulation and adoption of policies and procedures for the function of the office or department. Includes narrative or statistical reports and related correspondence on program activities; mission statement studies regarding department or offices operations\, circular letters or directives and records related to significant events in which department or office participated.",Permanent. Retain for 1 year(s),,
13576,Uintah County (Utah). County Clerk,Beer licenses,undated,,"These files document the issuance of beer licenses within the unincorporated areas of the county. They are used for the application\, the investigation\, and the issuance or denial of beer licenses. Some counties have chosen to regulate the sale of beer in accordance with Utah law. ""Any local authority may . . . . issue\, suspend\, and revoke licenses to sell beer at retail for on-premise consumption . . . [and] ""to general food stores and other establishments to sell beer at retail for off premise consumption"" (UCA 32A-10-101 (1990)). The files include investigative Sheriff's reports\, correspondence\, and the original application.",Retain for 3 year(s) after expiration of permit or license,Public,
25407,Uintah County (Utah). County Clerk,Articles of incorporation index,1890-1955.,"Alphabetical by first letter of company name, thereunder alphanumerical by code",This is an alphabetical index to articles of incorporations filed with the county clerk. Includes company name and page.,,Public,
13572,Uintah County (Utah). County Clerk,Payroll warrant register,1970-,"Chronological, thereunder numerical by warrant number","This register is a numerical listing by check number and agency codes of all payroll checks issued by the county. It includes code\, date\, warrant number\, name of employee\, social security number\, types and amounts of individual deductions\, and may include hourly rate\, and number of hours worked. Though this register is frequently used to reference specific payroll checks\, it might be the only record of employee salaries and would then serve the same retirement purpose as the Employee earnings history files.",Retain for 7 year(s),Private,
30531,Uintah County (Utah). County Clerk,Applications for license for explosives,1942-1943,Chronological by date and numerical by application number.,"These records document the organization and reorganization of governmental entities. Information includes history\, functional information\, geographical boundaries\, organizational files and related records.",,Public,0.20 cubic foot
13581,Uintah County (Utah). County Clerk,Leases,undated,,"These are building or equipment leases and related records documenting agreements\, services\, and payments.",Retain for 7 year(s) after expiration of contractual agreement,,
84030,Uintah County (Utah). County Clerk,Death registers,"i 1900-1901, 1904-1905.","Chronological by year but not by month. Entries were recorded in order of report, not by date of death.","These records contain death registers for the years 1900-1901 and 1904-1905. Each entry has the decedent's name\, occupation\, age\, marital status\, sex\, race\, color\, residence\, term of residence\, cause of death\, the name of the informant making the report\, and an assigned number. There are no death dates for the years 1900-1901.",,Public,0.50 cubic foot 1 microfilm reel
84029,Uintah County (Utah). County Clerk,Birth registers,i 1898-1905.,"Chronological by year but not by month. Entries were recorded in order of report, not by date of birth.","These records contain birth registers recorded during the years 1898 to 1905. Each entry has information regarding date of birth\, sex\, race\, color\, place of birth\, parents' names\, residence\, the name of the informant making the report\, and an assigned number.",,Public,0.50 cubic foot 1 microfilm reel
84019,Uintah County (Utah). County Clerk,Marriage licenses,i 1888-,Chronological,"This series contains marriage licenses granted in Beaver County. The information includes names\, addresses\, and ages of bride and groom; date and number of licenses; date of marriage; title and signature of person performing the ceremony; and signatures of bride\, groom\, witnesses\, and county clerk.",Retain permanently,Public,
13574,Uintah County (Utah). County Clerk,Agenda,undated.,,"These are copies of notices of regular and special public meetings. They may include date\, time\, location of meeting\, and list of items to be discussed.",Retain for 2 year(s),,