seriesNo,seriesEntityName,seriesTitle,seriesDateRange,seriesArrangement,seriesDescription,seriesTotRetentDesc,seriesPrimaryClassCode,seriesExtentDesc
84916,Vernal (Utah),Ordinances,i 1960-1985.,Numerical by ordinance number.,"Ordinances are laws created by the city council. They are enactments which govern and maintain the operation of the city for peace\, benefit\, and regulation of the municipality. Each separate law may carry a penalty or fine and must not conflict with The Utah State Constitution or The United States Constitution. Each ordinance is discussed in open council meetings\, and take effect 20 days after being passed. Ordinances deal with the employment of elected and appointed officials; vehicles and traffic control; water use and allocation; fire and police protection; business and merchant regulation; and the establishment of fees and fines for city services.",,Public,
80755,Vernal (Utah),Building inspection permits,1974-,Numerical by permit number.,"These files document the issuance of a permit which is required for all construction within Vernal City. These files contain the permit application with the inspection report on the progress of construction with a final inspection report\, related correspondence\, and receipts showing the payment of all fees.",Retain permanently,Public,
27447,Vernal (Utah),City manager incoming and outgoing memos,1986-,Chronological,"These memos preserve the memory of day to day city business. They deal with many issues\, ranging from garbage truck availability to clarification regarding testing procedures.",Retain for 1 year(s),Public,
6934,Vernal (Utah),Circuit and Justice Court dockets,1952-1976.,"Numerical by book, thereunder by case number, thereunder chronological.",,,Public,3 microfilm reels
6908,Vernal (Utah),Personnel files,i 1895-,Alphabetical by employee surname.,"A file\, maintained by the city personnel office\, is created for each employee upon hire. The file is retained and updated throughout the term of employment. Files may contain a W4; employment applications; requests for employment from Job Service; action notices for hire or termination; and correspondence between employee and employer regarding employment.",Retain for 58 year(s),Private,
26690,Vernal (Utah),Victim advocate client files,1997-,Alphabetical by surname.,"These files contain information regarding victim advocacy cases. Information includes victim names\, addresses\, phone numbers\, abuse claims\, photos\, and written statements.",Retain for 10 year(s),Private,
25359,Vernal (Utah),City incorporation papers,"1907,1977.",Chronological by year.,"These files contain the constitution\, bylaws and all amendments to city charters approved by the State Legislature (Constitution of Utah\, Article XI\, Section 5).",,Public,
25358,Vernal (Utah),Resolutions,1986-,Chronological by year.,"These are formal statements of a decision\, or expression of opinion put before or adopted by the city council. They may perform the same function as an ordinance. Resolutions may include the following: establishing water and sewer rates\, charges for garbage collection and fees charged for municipal services\, establishing policies and guidelines\, and regulating the use and operation of municipal property (UCA 10-3-717 (1997)).",Permanent. Retain until administrative need ends,Public,
85011,Vernal (Utah),Council minutes,1895-,Chronological by date.,The city and town council minute book was created as the official record of the city council meetings. Handwritten entries were usually made by the city clerk in meetings that were held on a regular basis. Special meetings were scheduled as needed. Typical entries contain information about budgeting and finance; city ordinance; business and professional licensing procedures; police activities; and improvements in public service such as street repairs.,Retain permanently,Public,6 microfilm reels
25357,Vernal (Utah),Ordinances and resolutions,"1895,1898-1918,1932,1936-1945,1947,1952-1957,1960,1982-","Chronological, thereunder alphabetical by name.","These books contain the legislative action of city council to regulate\, require\, prohibit\, govern\, control\, or supervise any activity\, business\, conduct\, or condition authorized by UCA 10-3-701 to 715 (1997). An ordinance includes a number\, a title\, preamble\, an ordaining clause\, the body or subject of ordinance\, when applicable\, penalty of violation\, effective date\, signature of mayor or acting mayor\, and municipal seal.",Permanent. Retain until administrative need ends,Public,
29348,Vernal (Utah),General plan,2015-,none,"These are comprehensive plans for municipal development adopted by the city commission. ""Each municipality shall prepare and adopt a comprehensive\, long-range general plan for present and future needs of the municipality; and growth and development of all or any part of the land within the municipality"" (Utah Code 10-9a-401(1) (2005)). ""The planning commission shall make and recommend to the [city commission] a proposed general plan for the area within the municipality"" (Utah Code 10-9a-403(1)(b) (2012)). The plans serve as a guide for decision-making on rezoning and other planning proposals and as the goals and policies of municipalities attempting to guide land use in local jurisdictions. The plans include ""planning commission's recommendations for the development of the territory covered by the plan\, and may include\, among other things: (a) a land use element; (b) a transportation and circulation element; (c) an environmental element; (d) a public service and facilities element; (e) a rehabilitation\, redevelopment\, and conservation element; (f) an economic element; (g) recommendations for implementing the plan\, including the use of zoning ordinances\, subdivision ordinances\, capital improvement plans\, and other appropriate actions; and any other elements that the municipality c,a rehabilitation\, redevelopment\, and conservation element; (f) an economic element; (g) recommendations for implementing the plan\, including the use of zoning ordinances\, subdivision ordinances\, capital improvement plans\, and other appropriate actions; and any other elements that the municipality considers appropriate"" (Utah Code 10-91-403 (3) (2012)). The plan may also include maps\, plats\, and charts.",Retain permanently,,
25361,Vernal (Utah),Audit reports,"1983,1985-",Chronological by year.,"These are reports prepared by external auditors examining and verifying the municipality's financial activities for the year. ""The audit required for any fiscal year shall be completed within six calendar months after the close of the fiscal year"" (UCA 51-2-2 (1997)). The audit is required to include ""the financial statements; the auditor's opinion on the financial statements; a statement by the auditor expressing positive assurance of compliance with state fiscal laws identified by the state auditor; a copy of the auditor's letter to management that identified any material weaknesses in internal controls discovered by the auditor\, and other financial issues related to the expenditure of funds received from federal\, state\, or local governments to be considered by management; and management's response to the specific recommendations"" (UCA 51-2-3(1)(a) (1997)).",Permanent. Retain until administrative need ends,Public,
25398,Vernal (Utah),Planning commission minutes,1908-,Chronological by year.,"These are minutes of meetings and hearings held by the planning commission. ""Each municipality may enact an ordinance establishing a planning commission"" (UCA 10-9-201(1)(a)(1997)). A municipal planning commission shall ""prepare and recommend a general plan and amendments to the general plan; recommend zoning ordinances and maps\, amendments to zoning ordinances and maps; administer provisions of the zoning ordinance; recommend subdivision regulations and amendments to those regulations; recommend approval or denial of subdivision applications; advise the legislative body of matters as the legislative body directs; hear or decide any matters that the legislative body designates\, including the approval or denial of\, or recommendations to approve or deny\, conditional use permits; exercise any other powers that are necessary to enable it to perform or function\, or delegated to it by the legislative body"" (UCA 10-9-204 (1997)).",Permanent. Retain until administrative need ends,Public,1 microfilm reel
25397,Vernal (Utah),Board of adjustment minutes,1963-,Chronological by year.,"These minutes document all meetings of the Board of Adjustment. The board consists of ""five members and whatever alternate members that the chief executive officer considers appropriate"" (UCA 10-9-701(2)(a) (1997)). The duties of the Board of Adjustment are to hear and decide on ""appeals from zoning decisions applying the zoning ordinance; special exceptions to the terms of the zoning ordinance; and variances from the terms of the zoning ordinance"" (UCA 10-9-703(1) (1997)). The minutes are used to document requests\, discussions\, and decisions of the Board.",Permanent. Retain until administrative need ends,Public,1 microfilm reel
25356,Vernal (Utah),City - County council minutes,1975-,Chronological.,"These minutes are the official record of the proceedings of regularly scheduled\, special and emergency council meetings. They are adopted and approved by the council during their next public meeting. The minutes include the date\, time\, and meeting place; members present and absent; ""the substance of all matters proposed\, discussed\, or decided\, and record\, by individual member\, of votes taken; the names of citizens who appeared and the substance in brief of their testimony; any other information that any member requests be entered in the minutes"" in accordance with UCA 52-4-7 (1997).",Permanent. Retain until administrative need ends,Public,