seriesNo,seriesEntityName,seriesTitle,seriesDateRange,seriesArrangement,seriesDescription,seriesTotRetentDesc,seriesPrimaryClassCode,seriesExtentDesc
23073,Office of Vital Records and Statistics,"Births, deaths, and marital status statistical reports",1972-,Chronological.,"These records support the agency's function to prepare an annual publication of statistics derived from vital records (Utah Code 26-2-3(1)(b)\,(d)). These records document statistical trends regarding births\, deaths\, divorces\, and annulments. Information includes state trends as well as related national trends.,Any record\, regardless of format\, that is issued by a governmental entity for public distribution at the total or partial expense of that governmental entity. See Utah Code Section 9-7-101 8(a)(b) (2010) and 9-7-208 (2006)",Permanent. Retain for 10 year(s),Public,1.00 cubic foot 1 microfilm reel
1096,Bureau of Vital Records,Irregular publications,1956-1994.,Chronological.,These records support the agency's administrative function to prepare publications. Records document isolated publications not created on a scheduled basis.,,Public,0.20 cubic foot 1 microfilm reel
23075,Office of Vital Records and Statistics,Annual abortion statistical reports,1974-,Chronological,"These records support the agency's function to document and preserve the facts of induced abortions for residents of the state (Utah Code 76-7-313 (2010)). These reports are compiled by the agency in order to provide statistical data and include anonymous information about patients\, aborted pregnancies\, and reasons for the procedures.",Permanent. Retain until completion of publication or report,Public,1.00 cubic foot 1 microfilm reel
81430,Office of Vital Records and Statistics,Executive correspondence file,1979-,,"These records support the agency's administrative function to document correspondence regarding executive decisions. Records document unique information regarding the structure\, functions\, and implementation of agency programs as well as other agency interests. Information includes sender and recipient information\, date of correspondence\, and related metadata.",Permanent. Retain for 6 month(s) after separation,Public,
81439,Office of Vital Records and Statistics,Native American birth certificates index,1916-2015.,Alphabetical by name,"This is a finding aid to the birth certificates of Indians. The information includes name\, county of birth\, sex\, date of birth\, father's name\, mother's name\, and file number.",Retain permanently,Private,
81418,Office of Vital Records and Statistics,Marriage license applications,1918-,numerical by county code number,"These records support the agency's function to document and certify the facts of marriages for residents of the state. These records are marriage licenses issued by county clerks to applicants\, and are used to produce statistical information and a statement of marriage (Utah Code 26-2-24 (1995)). Records include applications and an index and contain information about the parties involved\, the marriage event\, and the officiator.",Permanent. Retain for 3 year(s),Exempt,
81437,Office of Vital Records and Statistics,Soundex birth certificate index,1905-1934.,Alphabetical by surname or code number.,"These records support the agency's function to document\, preserve\, and certify the facts of births for residents of the state. These phonetic indexes are used to locate existing birth records and were developed by the Works Projects Administration in the 1930s. The Soundex are coded surname indexes based on the progression of consonants rather than the spelling of the surname in order to alleviate confusion caused by multiple spellings of the same name.",,Exempt,2.35 cubic feet
81442,Office of Vital Records and Statistics,Out-of-state birth and death certificates,1952-,"alphabetical by state, thereunder chronological","These records support the agency's function to document and certify the facts of births and deaths for the legal purposes of the state's citizens. These certificates document the birth or death of Utah residents who are out of the state when the event occurs\, and are used to prepare an annual compilation\, analysis\, and publication of statistics (Utah Code 26-2-3 (2013)). Records include information about the newborn child\, its parents\, and the place and date of birth; or about the deceased\, cause of death\, disposition of remains\, and related information; includes an index.",Retain for 2 year(s),Exempt,
81444,Office of Vital Records and Statistics,Native American birth certificates,1916-1952.,Chronological by birth date.,"These records support the agency's function to document\, preserve\, and certify the facts of birth for residents of the state. These certificates serve as the official legal record of all Native American live births on or near a reservation in the state and as such are valid for all purposes where a certificate is required by state or federal government (""Laws of Utah\,"" 1905\, chapter 120). They are also used to prepare an annual compilation\, analysis\, and publication of statistics (Utah Code 26-2-3 (2013)). Records contain details of an individual's birth and parentage. Index is included.",Permanent. Retain for 100 year(s),Exempt,0.70 cubic foot
5446,Bureau of Health Statistics,Immunization questionnaires,1974-1976.,Alphanumerical,,,,
5457,Office of Vital Records and Statistics,Birth record books,1922-1924.,"Chronological, thereunder Alphabetical","Included in this box are death records\, grave names and burial records.",Permanent. Retain for 1 year(s),,
16768,Office of Vital Records and Statistics,Children's trust accounts credits transmittal form files,1986-2015.,None,"This is a record of money collected as a special fee by the state and local health departments on requests for certified birth certificates. These fees are then transmitted to the state treasurer to be placed in a trust fund for child abuse and neglect prevention programs. This fee is required by UCA 26-2-12.5 and 78-3d-7. This record includes the month of the report\, and a breakdown by the state or local registrar's office of the number of birth certificate copies issued\, the amount of total collections\, and the amount of trust funds transferred to the treasurer.",Retain for 3 year(s),,
18063,Office of Vital Records and Statistics,"Marriage, divorce, annulment reporting cards",1974.,None,"Postcards from each county tallying the number of marriages reported\, the number of divorces granted\, and the number of annulments granted for the month.",Permanent. Retain for 10 year(s),,
28666,Office of Vital Records and Statistics,Acknowledgment of paternity registry,1970-,Numerical by registry number.,"These records support the agency's function to document and certify the facts of births and family formations. Records document a man's potential paternity and legal right to be notified if an adoption commences. Records are used to acknowledge and determine legal parental rights for custody of the child (78B-15-402(2008)). Information includes identifiable information for the birth father and mother\, facts of birth as known\, notarized signature of the birth father\, and other information as stated in Utah Code 78B-15-404(2008).",Permanent. Retain for 100 year(s),Exempt,
28620,Office of Vital Records and Statistics,Hemp extract registry,2014-,Numerical,"These records support the agency's function to document the vital records and statistics of the residents of the state (Utah Code 26-2-3 (2013)). These records verify the appropriate issuance of hemp extract registration cards which allow those who suffer from intractable epilepsy to be treated with hemp extract (Utah Code 26-56-103 (2014)). Records may include hemp extract registry applications\, neurologist certifications\, physician evaluations\, legal guardianship documentation\, and proof of residency.",Permanent. Retain for 25 year(s),Exempt,
1095,Bureau of Vital Records,West Jordan poisoning outbreak records,1964-1998.,Alphanumerical,,Permanent. Retain for 1 year(s),,
14139,Bureau of Vital Records,Licensed practical nurses and registered nurses records,1974-1998.,none,,,,2 microfilm reels
23824,Office of Vital Records and Statistics,Mortality reports,1939-,Chronological.,"These records support the agency's function to prepare an annual publication of statistics derived from vital records (Utah Code 26-2-3(1)(b)). These records document statistical analyses of causes of death in a given year. Information is aggregated by cause of death\, sex\, age\, and if an autopsy was performed.",Permanent. Retain for 10 year(s),Public,0.35 cubic foot
28621,Office of Vital Records and Statistics,Report of birth files,1999-,Chronologically by date of birth,"These records support the agency's function to document and certify the facts of births for the legal purposes of the state's residents (Utah Code 26-2-3 (2013)). These records register births that occur outside of a birthing facility and are used to create birth certificates and to prevent and investigate the creation of fraudulent birth certificates (Utah Code 26-23-5 (1995)). Records include the Report of Birth form\, physician and newborn care worksheets\, and forms to obtain a birth certificate for the child.",Permanent. Retain for 5 year(s),Exempt,2.00 cubic feet
29977,Office of Vital Records and Statistics,Vital Records divorce certificates,2011-,Chronological,"These records are submitted to the Office of Vital Records and Statistics by the courts to document divorces. The Office then uses these records to prepare statistical information and statements of divorce. The information Includes the parties' names\, addresses\, places and dates of birth\, race\, educational levels\, and number of previous marriages; the place and date of the marriage; the date the couple separated; the total number of children and the number of children under eighteen; the name of the petitioner's attorney; the type of decree; the county of decree; and the signature of the certifying official.",Retain permanently,Public,
81423,Office of Vital Records and Statistics,Legitimation and court determination of paternity index,1938-2014.,Alphabetical by name,"This is finding aid to locate code numbers and names used to access the above records (e.g. RS # 81422). The information includes the code number\, the date of filing\, and the child's surname.",Retain permanently,Private,
81425,Office of Vital Records and Statistics,Sealed adoption birth certificate files,1941-,Numerical by case number.,"These records support the agency's function to document and certify the facts of births and family formation for the legal purposes of the state's citizens (Utah Code 26-2-25 (1995)). These records document changes made to birth certificates based on adoptions filed with the agency by the clerk of the court. Records may include original birth certificate\, Report of Adoption\, and related court records authorizing the changes. The new delayed certificate of birth which results from this process is contained in a separate series.,These records document ""birth\, death\, fetal death\, marriage\, divorce\, dissolution of marriage\, or annulment."" (Utah Code 26-2-2(20)(2014)) Documents may include registered certification or reports\, applications\, official registers and other similar records.",Permanent. Retain for 100 year(s),Exempt,
81438,Office of Vital Records and Statistics,Delayed birth certificates index,1941-,Alphabetical by name,"This is an index to the Delayed Birth Certificates filed with the bureau\, they cover births not registered as soon after the child's birth as usual (cf. 1941 filing dates for 1878 births). The date span covers the dates of filing. The actual birth dates go as far back as 1878. The information includes name\, birth place\, sex\, birth date\, father's name\, mother's name\, and file number.",Permanent. Retain for 100 year(s),Private,3.50 cubic feet
81463,Office of Vital Records and Statistics,Vital statistics summary,1975-2000.,Chronological,"This series includes reports compiled by the Bureau of Vital Records. The reports include statistical and analytical information related to rates of birth\, death\, abortion\, marriage\, divorce and population in the state of Utah and its respective counties.",,Public,0.20 cubic foot 1 microfilm reel
81445,Office of Vital Records and Statistics,Delayed certificates of birth,1905-,Numerical by delayed file number,"These records support the agency's function to document\, preserve\, and certify the facts of births for residents of the state. These records document the filing of a birth either by an individual or by a court of competent jurisdiction one or more years after the event; and serve as the official birth record. They are valid for all purposes where a certificate is required by the state or federal government (Laws of Utah\, 1905\, chapter 120). They are also used to prepare an annual compilation\, analysis\, and publication of statistics (Utah Code 26-2-3 (2013)). Records contain details of an individual's birth and parentage. This series includes an index.,These records document ""birth\, death\, fetal death\, marriage\, divorce\, dissolution of marriage\, or annulment."" (Utah Code 26-2-2(20)(2014)) Documents may include registered certification or reports\, applications\, official registers and other similar records.",Permanent. Retain until administrative need ends,Exempt,17.35 cubic feet
81478,Office of Vital Records and Statistics,Data table files,1973-,Alphabetical by subject,"These are statistical and data tables used by the bureau for vital statistics calculations. These files include tables for census\, life expectancy\, abortion\, birth (including fertility rates\, out-of wedlock births\, pregnancy rates\, and births and deaths by mother's age and residence)\, death (including death due to cancer\, suicides\, and infant death)\, Emergency Medical Services\, marriage and divorce\, morbidity\, and nursing home data.",Retain until superseded,Public,
81485,Office of Vital Records and Statistics,Comcheck files,1986-2015.,Chronological,"Comcheck is a private vendor which has a contract with the bureau that permits individuals to request copies of vital records and pay the fees for those records over the telephone. These records are subject to audit. The information includes the requestor's name\, the credit card number\, the credit card expiration date\, the name of the certificate holder\, the date and county of birth\, the parents' names\, the relationship between the caller and certificate holder\, the mailing address\, the type of mail service\, and the amount of fees.",Retain for 3 year(s),Public,
81487,Office of Vital Records and Statistics,Center for health statistics correspondence file,1981-,Alphanumerical by category,This is a duplicate copy of correspondence kept by the section of the bureau that works with health statistics. This is a short-term convenience copy.,Retain for 1 year(s),Public,
5442,Bureau of Vital Statistics,Birth certificate registers,1905-1970.,Alphanumerical,,Permanent. Retain for 1 year(s),,
5458,Office of Vital Records and Statistics,Unidentified index books,1932-1944.,Alphanumerical,,Permanent. Retain for 1 year(s),,
7172,Office of Vital Records and Statistics,Fetal death certificates,1905-,"Chronological by year, thereunder alphabetical by county name, thereunder chronological by date of death.","These records support the agency's function to document\, preserve\, and certify the facts of births and deaths for residents of the state (Utah Code 26-2-3 (2013)). These certificates report fetal deaths\, or stillbirths\, and are used to prepare an annual compilation\, analysis\, and publication of statistics (Utah Code 26-2-14 (2013)). Records include information about the pregnancy\, the delivery\, the child\, and the disposition of the body.",Permanent. Retain for 50 year(s),Exempt,1.00 cubic foot
28617,Office of Vital Records and Statistics,Gestational carrier files,2008-,Numerical by case number,These records support the agency's function to document and certify the facts of births and family formation for the legal purposes of the state's citizens (Utah Code 26-2-3 (2013)). These records document the determination by a court of the parentage of a child born to a surrogate mother (Utah Code 78B-15-807 (2008)). Records include the original birth certificate and the court order determining parentage according to the validated gestational agreement.,Permanent. Retain for 100 year(s),Exempt,
17908,Office of Vital Records and Statistics,"Sealed files for adoption, court orders of paternity, legitimation, and court order delayed birth and death records",1962-2005.,Numerical by sealed file number,This record series documents changes made to birth and death certificates based on court orders. The records are used to change names on birth certificates and/or to create records. Information includes court records authorizing the changes to records.,,Exempt,
28618,Office of Vital Records and Statistics,Adoption registry,1985-,Alphabetical by surname,"These records support the agency's function to document and certify the facts of births and family formation for the legal purposes of the state's citizens (Utah Code 26-2-25 (1995)). These records document the requests of birth parents and adult adoptees to obtain identifying information about one another from the Utah mutual-consent\, voluntary adoption registry (Utah Code 78B-6-144 (2012)). Records contain notarized applications for inclusion in the registry\, certified copies of applicants' birth records\, information about the adoption\, and an electronic index.",Permanent. Retain for 100 year(s),Exempt,
81408,Office of Vital Records and Statistics,Purchase requisitions,1979-,Chronological,"These records support the agency's administrative function to account for purchasing of equipment and supplies. Records document the initial request\, the approval or denial of the request\, and any purchases made.",Retain for 7 year(s),Public,
81412,Office of Vital Records and Statistics,Legitimation and paternity file,1984-,Alphabetical by name,"These records support the agency's function to document and certify the facts of births and family formation. These records document the parentage of a child who is legitimized by the marriage of his natural parents as determined by the agency\, or whose parentage has been determined by any court having jurisdiction (Utah Code 26-2-10(2008)). Information includes the parent's identifying information\, and the child's original and supplementary birth certificates. Information may also include the affidavit for voluntary declaration of paternity\, the court determination of paternity\, or a copy of the parents' marriage certificate. Index is included.",Permanent. Retain for 100 year(s),Exempt,
81414,Office of Vital Records and Statistics,Director's council membership files,1971-,none,"These records support the agency's function to coordinate with national organization on the generating and publishing of national data for vital statistics. Records document collaboration with the Association for Public Health Statistics and Information Systems\, the National Center for Health Statistics\, and the National Vital Statistics Systems. Information includes decisions made\, guidelines produced in response to new procedures\, and related correspondence.",Permanent. Retain for 3 year(s),Public,
81416,Office of Vital Records and Statistics,Search of registry of acknowledgment of paternity by father application,1985-2015.,Chronological,"This is a record of requests submitted by attorneys for searches of paternity. The bureau researches the request and either sends a copy of an Acknowledgment of Paternity by Father or a Certificate of Search. Fees are collected for this activity. The information includes the child's name\, sex\, date of birth\, and place of birth; the name and address of the agency the applicant represents.",Retain for 6 month(s),Private,
81441,Office of Vital Records and Statistics,Native American deaths index,1919-2015.,Alphabetical by name,"This is an index to Indian death certificates. The information includes name\, age\, county\, sex\, date of death\, and file number.",Retain permanently,Private,
1094,Division of Vital Statistics,Migrant youth health records,1958-1962.,Alphanumerical,,,Private,
1097,Division of Vital Statistics,Subject files,1950-1965.,Alphanumerical.,"These records are studies\, case files\, publications\, correspondence\, news releases\, and other records related to diseases in Utah. Included are poliomyelitis surveillance case files\, vaccination studies\, Western Inter-Mountain Migrant Health Program records and subject files about various health risks such as hepatitis\, diptheria\, stroke\, and tobacco.",,Private,
6401,Bureau of Health Statistics,"Births, marriages, and deaths",1905-1981; 1981-1996.,None.,"This series consists of microfilm of birth certificates\, death certificates\, marriage certificates\, divorces\, abortions\, etc. from the Health Department. Many of the microfilm rolls contain a combination of two record series. The records were filmed by the Office of Vital Records for the National Center for Health Statistics (NCHS) which used the records for compiling statistics.",,Exempt,820 microfilm reels
12360,Office of Vital Records and Statistics,Native American death certificates,1905-,"Chronological , thereunder Alphabetical by name","These records support the agency's function to document and certify the facts of deaths for the legal purposes of the state's citizens. Records serve as the official\, legal record of all deaths of Native Americans on a reservation and are used to prepare an annual compilation\, analysis\, and publication of statistics (Utah Code 26-2-3(1)(d)(2013)). Records include information about the deceased\, the cause of death\, disposition of remains\, and related information; includes an index.,These records document ""birth\, death\, fetal death\, marriage\, divorce\, dissolution of marriage\, or annulment."" (Utah Code 26-2-2(20)(2014)) Documents may include registered certification or reports\, applications\, official registers and other similar records.",Retain permanently,Exempt,
16764,Office of Vital Records and Statistics,Director's speech files,1968-,None,These records support the agency's function to engage in professional discourse. Records document formal presentations presented to local and national organizations. Information includes the speech and related statistical information.,Permanent. Retain for 3 year(s),Public,
16766,Office of Vital Records and Statistics,Monthly report of informed consent material use,1985-,None,"These records support the agency's function to document and report the facts of induced abortions for residents of the state. These reports are submitted to the agency by facilities that perform abortions in order to document the number of women who receive informed consent publications prior to undergoing an abortion (Utah Code 76-7-305.7 (2013)). Records include information about the facility\, the number of abortions performed\, and the number of patients who chose to view the informed consent materials.",Retain for 1 year(s),Public,
28623,Office of Vital Records and Statistics,Witness protection files,1976-,Numerical by case number,"These records support the agency's function to provide suitable documents to enable a person in the witness protection program to establish a new identity (Witness Protection Act\, 18 USC 224-3521 (1982)). These records document the issuance of a new birth certificate for persons under witness protection and include the original birth certificate\, the new birth certificate\, and court records authorizing the changes.",Retain permanently,Exempt,
81426,Office of Vital Records and Statistics,Adoptions index,1938-2015.,none,"This is an index to the adoption files used to access the files. The information includes the code number\, date of filing and the child's previous and new surname.",Retain permanently,Exempt,
28622,Office of Vital Records and Statistics,Financial records,1998-,Chronological.,"These records support the agency's function to document\, preserve\, and certify the facts of births\, deaths\, and family formation for residents of the state and document financial transactions which occur in the course of providing access to vital records (Utah Code 26-2-22(4) (2012)). Records include register tapes\, payment receipts\, deposit books\, and related financial documentation.",Retain for 7 year(s),Public,
81417,Office of Vital Records and Statistics,Induced termination of pregnancy physician reports,1974-,numerical by certificate number,"These records support the agency's function to document and preserve the facts of induced abortions for residents of the state (Utah Code 76-7-313 (2010)). These reports are submitted by the performing physician to verify the abortion's compliance with Utah Criminal Code and are used by the agency to compile statistics (Utah Code 76-7-305 (2010)). Records include information about the patient\, the pregnancy\, and the surgical procedure.",Permanent. Retain permanently or for 10 year(s),Exempt,5.00 cubic feet
81422,Office of Vital Records and Statistics,Court ordered delayed birth certificates index,1973-2015.,"Chronological by year of sealed file, thereunder alphabetical by last name.","This is a finding aid to enable the staff to locate and access delayed birth certificates where the delay in registration has been ordered by the court (primarily in conjunction with adoptions) . The information includes the name of the child\, the names of the adoptive parents\, the child's place of birth\, the date of birth\, the certificate file number\, and the adoption file number.",Permanent. Retain for 1 year(s),Private,
81440,Office of Vital Records and Statistics,Death certificates phonetic index,1904-1934.,"Alphabetical by first letter of surname, thereunder chronological by three number code.","Created by the Utah Work Projects Administration under the direction of the Bureau of Vital Records\, this record contains the names of Utah decedents whose death certificates were filed during the years 1904 to 1934. Each entry is comprised of name code\, full name\, age\, gender\, date of death\, county code\, and death certificate number. This index is based on the Soundex coding system. This phonetic system was developed to find a surname even through it may have been recorded under various spellings.",,Public,1.00 cubic foot
81446,Office of Vital Records and Statistics,Amendments to birth records,1905-,Chronological.,"These records support the agency's function to document legal amendments to birth records. Records document amendments made to correct errors on the original birth certificate as well as to register name or sex change. Information includes original certificate data\, reason for amendment\, contact information of witnesses\, and location and date of filing.",Permanent. Retain for 100 year(s) after date of birth,Exempt,
81452,Office of Vital Records and Statistics,Court-ordered-delayed death certificate,1973-,Chronological.,"These records support the agency's function to document and certify the facts of deaths for the legal purposes of the state's citizens. Records contain orders arising from a court action judicially establishing the fact\, time\, and place of a death which is not registered\, or for which a certified copy of the death certificate cannot be obtained. Records include information about the deceased\, the cause of death\, disposition of remains\, and related information; includes an index.",Permanent. Retain for 50 year(s),Exempt,
81468,Bureau of Vital Records,Health Statistics Advisory Committee meeting minutes,1976-1996.,none,"These are the minutes of the advisory committee. The purposes of the committee include serving as a forum for data users and providers in Utah to discuss all aspects of health data systems; recommending policies relating to collection\, maintenance\, processing\, use\, and distribution of health statistics; recommending the development of data systems; recommending evaluation research in measuring availability and use of medical resources\, community health status\, and health program evaluations; and helping ensure cooperative efforts in the collection of health statistics between the bureau and other agencies. The information recorded includes the date and time of the meeting\, the meeting place\, the topics discussed\, the members,present\, and any decisions reached.",Permanent. Retain for 3 year(s),,
81473,Bureau of Health Statistics,Commemorative bicentennial birth certificates,1975-1977.,Alphabetical by topic.,These are commemorative birth certificates created around the time that the American Revolution Bicentennial was celebrated.,,Exempt,
81475,Office of Vital Records and Statistics,Budget background records,1983-,Chronological,These records support the agency's administrative function to prepare an annual budget. Records document the agency's financial status and are used in the preparation of the annual budget and to justify budget requests. Information includes monthly reports of spending or income from services rendered.,Retain for 3 year(s),Public,
81480,Office of Vital Records and Statistics,Wang documents file,1981-1989.,none,"These are hard copies of documents that were printed from the word processors. Some documents were printed so that the on-line document could be deleted. Others are duplicated on the system. This file includes tables\, job descriptions\, reports\, memoranda\, tabulations\, and document summary sheets.",Retain until administrative need ends,Public,
81484,Bureau of Vital Records,Technical reports file,1976-1998.,Chronological,These are statistical studies conducted by staff members regarding different areas of vital statistics analysis. They are maintained by the bureau as reference tools and to form the basis for later studies.,Permanent. Retain until administrative need ends,,
81489,Office of Vital Records and Statistics,Certified record and research requests,1982-,Chronological,"These records support the agency's function to document\, preserve\, certify\, and appropriately provide access to the facts of births\, deaths\, and family formation for residents of the state (Utah Code 26-2-22(4) (2012)). These records document Internet\, postal\, or in-person requests for a certified copy of a vital record\, researched statistical data\, or for searches of paternity\, and the agency's response to each request. Records may include information about the requester and their relationship with the certificate holder\, fee payments\, actions taken\, and certificates returned as undeliverable mail.",Retain for 6 month(s),Public,
3113,Bureau of Health Statistics,Statistical reports,1970-1981.,Chronological,"The reports in this series contain health data needed for comprehensive health planning by state\, regional and local agencies. The subject areas include vital statistics\, health manpower\, preventive medical care\, health care services and population\, economic and demographic data.,Any record\, regardless of format\, that is issued by a governmental entity for public distribution at the total or partial expense of that governmental entity. See Utah Code Section 9-7-101 8(a)(b) (2010) and 9-7-208 (2006)",,Public,1.60 cubic feet 2 microfilm reels
5466,Bureau of Statistical Services,Annual reports,1938-1971.,Chronological,"This series contains reports of the Bureau of Statistical Services activities from the previous year with information pertaining to agency activities\, agency staff\, vital statistics\, births\, deaths\, morbidity\, marriages and divorces.",,Public,2 microfilm reels
5449,Office of Vital Records and Statistics,Marriages and divorces reports,1968-2011.,Chronological,"Any record\, regardless of format\, that is issued by a governmental entity for public distribution at the total or partial expense of that governmental entity. See Utah Code Section 9-7-101 8(a)(b) (2010) and 9-7-208 (2006)",,Public,1.00 cubic foot 1 microfilm reel
28619,Office of Vital Records and Statistics,Records storage logs,1905-,"Numerical by series number, thereunder by year","These records support the agency's function to document\, preserve\, and certify the facts of births\, deaths\, and family formation for residents of the state (Utah Code 26-2-3 (2013)). These finding aids document the location of vital records held by the agency in order to facilitate their retrieval as necessary. Records include record transfer sheets\, box accession reports\, and container inventory lists.",Retain until superseded,Protected,
81470,Office of Vital Records and Statistics,Contract files,1980-,none,"These records document the agency's administrative function to account for contracts of service. These records document contracts and related expenditures. Information includes the terms of the contract\, payment requirements\, authorizing signature\, and related correspondence.",Retain for 7 year(s) after expiration of contractual agreement,Public,
81448,Office of Vital Records and Statistics,Death certificates,i 1904-,"Chronological by year, thereunder alphabetical by county name, thereunder chronological by date of death.","These records support the agency's function to document and certify the facts of deaths for the legal purposes of the state's citizens. Records serve as the official\, legal record of an individual's death and are used to prepare an annual compilation\, analysis\, and publication of statistics (Utah Code 26-2-3(d)(2013)). Records include information about the deceased\, the cause of death\, disposition of remains\, and related information; includes an index.,These records document ""birth\, death\, fetal death\, marriage\, divorce\, dissolution of marriage\, or annulment."" (Utah Code 26-2-2(20)(2014)) Documents may include registered certification or reports\, applications\, official registers and other similar records.",Permanent. Retain for 50 year(s),Exempt,155.0 cubic feet 228 microfilm reels
81443,Office of Vital Records and Statistics,Birth certificates,1905-,"Chronological by year, alphabetical by county, thereunder chronological by month and day.","These records support the agency's function to document\, preserve\, and certify the facts of births for residents of the state. These certificates serve as the official legal record of all live births in the state and as such are valid for all purposes where a certificate is required by the state or federal government (""Laws of Utah\,"" 1905\, chapter 120). They are also used to prepare an annual compilation\, analysis\, and publication of statistics (Utah Code 26-2-3 (2013)). Records contain details of an individual's birth and parentage. An electronic index for records dating from 1981 and later is included; Soundex indices for records ranging from 1905 to 1980 are contained in a separate record series.",Permanent. Retain for 100 year(s),Exempt,83.00 cubic feet 166 microfilm reels
16765,Office of Vital Records and Statistics,Policy and procedure records,1973-,Alphabetical by subject,These records support the agency's executive function to document the direction of entity programs as established in Utah Code 26-2-3(2013). Records are policies and procedures created by executive decision makers.,Permanent. Retain for 3 year(s),Public,