seriesNo,seriesEntityName,seriesTitle,seriesDateRange,seriesArrangement,seriesDescription,seriesTotRetentDesc,seriesPrimaryClassCode,seriesExtentDesc
30043,Willard (Utah),Utility location record,ca. 1950 - ca. 1975.,Generally alphabetical by property owner name.,"This series contains a record book used to document the location of various elements of utility distribution systems in the town. It was likely used to assist in locating utilities when repairs or alterations were to be made and in locating meters to document water usage. The book includes notes on the location of such elements as main gas lines\, curb boxes and meter boxes for individual properties\, and the location of lines and valves.",,Public,1.00 cubic foot
15334,Willard (Utah),Easement file,undated,,"These files contain documents executed by property owners granting the city rights of access to their property for public works or other municipal purposes. They include the names of parties\, purposes and terms of access and terms of easement. They are used to provide legal access to enter or modify private property.",Retain permanently,Public,
15335,Willard (Utah),Deeds files,undated,,"These are the original deeds which provide evidence of city ownership of property. Includes name\, addresses of grantor or grantee\, description of property\, date property was transferred to grantor.Usually filed alphabetically by name of property.",Retain permanently,Public,
59957,Willard (Utah),Cemetery records,1896-1897.,,"These are registers of names of all persons owning burial plots in the cemetery. They include deed number\, date issued\, name of owner\, description of property\, amount paid\, receipt number\, perpetual care record\, date issued\, and certificate number. This register is also called ""Burial Right"" Registers or Payment Records.",,Public,1 microfilm reel
15424,Willard (Utah),Oath of office,undated,,"These files contain copies of signed oaths required of all officials of all municipal officials\, whether elected or appointed\, before entering the duties of their respective offices (UCA 10-3-827 and 10-3-828).",Retain permanently,Public,
16563,Willard (Utah),Ordinances and resolutions,i 1887; 1916-,Chronological.,"Ordinances are laws created by the city council. They are enactments which govern and maintain the operation of the city for the peace\, benefit\, and regulation of the municipality. Each separate law may carry a penalty or fine and must not conflict with the Utah State Constitution or the United States Constitution. Each ordinance is discussed in open council meetings and takes effect 20 days after being passed. Ordinances deal with the employment of elected and appointed officials\, vehicles and traffic control\, water use and allocation\, fire and police protection\, business and merchant regulation\, and the establishment of fees and fines for city services.,In archives custody are: (1) a handwritten copy of a revised ordinance dated 14 May 1887 which defines the duties of water masters and (2) a microfilm copy of city ordinances dating from 1916.",,Public,1 microfilm reel
15219,Willard (Utah),Accounts payable,undated,,"These are records used to pay municipal bills. Files consist of copy of checks\, invoices\, purchase orders\, and receiving reports. May also include correspondence with vendors and computer printouts (UCA 70A-2-725).",Retain for 4 year(s),Public,
15225,Willard (Utah),Daily cash report,undated,Chronological.,"This report is a daily record of cash balances\, receipts\, and disbursements.",Retain for 4 year(s),Public,
15227,Willard (Utah),General ledgers,undated,,These are a summary of receipts and disbursements by account and fund. May also include documentation from subsidiary ledgers to general ledger and accounting adjustments in the form of general entries.,Retain for 10 year(s),Public,
15222,Willard (Utah),Bank statements,undated,,"These are monthly statements showing the amount of money on deposit to the credit of the municipality showing date\, name of bank\, total deposit\, and withdrawals\, and cash balance with interest on daily bank balances.",Retain for 4 year(s),Public,
15226,Willard (Utah),Deposit slips,undated,,These are bank cashiers' slips showing amount and date of deposit of monies into municipal accounts.,Retain for 4 year(s),Public,
15228,Willard (Utah),Receipt books,undated,,"These are receipts issued for money received into municipal accounts from all sources. Includes date of payment\, department\, or fund to which money belongs\, receipt number and amount paid.",Retain for 3 year(s),Public,
15229,Willard (Utah),Warrant/check,undated,,The actual warrant or check cut from a warrant request.,Retain for 4 year(s),Public,
15230,Willard (Utah),Warrant registers,undated,,"A numerical listing of check numbers of all checks issued by department. Shows vendor number\, name\, date of payment\, invoice number and/or purchase number\, account debit\, description of expenditure\, and amount.",Retain for 4 year(s),Public,
15210,Willard (Utah),General obligation bonds,undated,,"These issued bonds are not payable solely from revenues other than those derived from ad valorem taxes. They constitute a full general obligation of the municipality for the prompt and punctual payment of principal and interest on which the ""full faith and credit"" of the municipality (UCA 11-14-19).",Retain for 1 year(s) after final action,Public,
15254,Willard (Utah),Fire run reports,undated,,"These reports document each dispatched fire run. They are used for budget planning\, reports\, and litigation purposes. They include identification number\, incident number\, alarm time\, arrival time\, type of incident\, action taken\, cause of fire\, address\, names of occupant and owner\, telephone number\, type of vehicles and crews responding\, incident related injuries or death information\, name of officer in charge\, and name and position of person completing report.",Retain for 6 year(s),Public,
15209,Willard (Utah),Bond issue files,undated,,"These files document the implementation of municipal bonds. They usually include authorizations supporting financial data\, contracts or sales agreements\, and sample copies of bonds sold as evidence of municipal indebtedness.",Retain permanently,Public,
15234,Willard (Utah),Informational maps and plats (parks),undated,,"These are city maps and plats for surveyors and maintenance of city property and facilities. They are used for research purposes by the public\, other city departments\, and title companies. They include townships and range\, rights-of-way\, monument markers\, lot measurements\, street names\, center line measurements\, blocks\, and subdivision names.",Retain until superseded,Public,
15247,Willard (Utah),Subdivision review case files (applications),undated,,These case files document the developmental history of subdivision plans submitted to the Planning Commission for compliance review with zoning ordinances.,Retain permanently,Public,
15257,Willard (Utah),Business license files,undated,,"These files contain information on all business licenses issued in the municipality. All businesses are required to be licensed before conducting within municipal boundaries. They contain the application\, proof of payment\, and approval forms from regulatory departments (e.g.\, fire\, police\, health).",Retain for 3 year(s) after expiration of permit or license,Public,
15250,Willard (Utah),Business inspection records (fire),undated,,"These files document the fire inspection of all businesses and apartment buildings. They are used to determine compliance to fire codes for fire prevention purposes. They include correspondence\, copy of business license\, brief history of building\, notices of violations\, citations\, inspection of reports\, and various inspection forms.",Retain for 4 year(s) after completion of publication or report,Private,
15259,Willard (Utah),Administrative payroll report,undated,,These are reports and statistics with any supporting and related records to payroll operations and pay administration. Includes reports and data used for workload and personnel management purposes.,Retain for 3 year(s),Public,
15271,Willard (Utah),Fuel records,undated,,"These are logs\, reports\, or similar records documenting mileage and gasoline\, oil\, and diesel fuel used by municipal vehicles.",Retain for 2 year(s),Public,
15272,Willard (Utah),Equipment maintenance and repair records,undated,,"These are records of service repair and maintenance of municipality equipment\, including office machines and furniture.",Retain for 2 year(s),Public,
15299,Willard (Utah),Dog license files,undated,,"These files document the payment of license fees. They include: owner's name\, breed of dog\, sex\, color\, expiration date of license; expiration date of rabies vaccine\, name of dog\, indication if dog was altered\, license fee\, and when paid.",Retain for 5 year(s),Public,
15332,Willard (Utah),Resolutions,1987-1999.,Numerical by resolution number,"These are formal statements of a decision\, or expression of opinion put before or adopted by the city council. They may perform the same function as an ordinance. Resolutions may include the following: establishing water and sewer rates\, charges for garbage collection and fees charged for municipal services\, establishing policies and guidelines\, and regulating the use and operation of municipal property (UCA 10-3-717).",,Public,1 microfilm reel
15208,Willard (Utah),Municipal revenue bonds,undated,,These bonds are issued by the city council payable solely from revenues attributable to extensions and improvements to revenue producing facilities (UCA 11-14-17).,Retain for 1 year(s),Public,
15212,Willard (Utah),Fidelity bonds,undated,,"This is the municipal treasurer's bond to protect the municipality and to guarantee fidelity of treasurer. Bond usually covers four years and ""may be set by resolution or ordinance in any amount\, not less than that established by the state money management council"" (UCA 10-3-821).",Retain for 3 year(s) after final action,Public,
15220,Willard (Utah),State Treasurer's accounting statements,undated,,"These are monthly reports of monies deposited with and invested by the State Treasurer under the State Money Management act of 1974 (UCA 51-7). These statements are required by law (UCA 51-7-9). They include a deposit form\, an account statement and an investment credit notice.",Retain for 1 year(s),Public,
15243,Willard (Utah),Conditional use permit files (excavation),undated,,"These files document the application for conditional use permits. These permits allow the construction of buildings on the condition that impacts on neighborhood are mitigated. The files contain the original application\, blueprint drawings\, investigative reports\, recommendation of planning commission\, cash receipts\, and related correspondence.",Retain permanently,Public,
15253,Willard (Utah),Utah fire incident reporting system (UFIRS),undated,,These report forms are completed for each fire and are submitted to the State Fire Marshal. The information is then submitted by the State Fire Marshal on computer tape to the Federal Emergency Management Agency (FEMA). The information is maintained permanently by FEMA.,Retain for 6 year(s),Public,
15270,Willard (Utah),Enforcement case files,undated,,These case files document every housing and zoning complaint. They are used to document municipal actions concerning the complaints and for reference purposes. They are arranged by address or name of complainant.,Retain for 5 year(s),Public,
15242,Willard (Utah),Conditional use permit files (zoning),undated,,"These files document the application for conditional use permits. These permits allow the construction of buildings on the condition that impacts on neighborhood are mitigated. The files contain the original application\, blueprint drawings\, investigative reports\, recommendation of planning commission\, cash receipts\, and related correspondence.",Retain permanently,Public,
15266,Willard (Utah),Vouchers,undated,,"An official authorization to pay on a claim or bill. Includes name of department fund\, check number\, date\, amount of claim\, transmittal sheet number\, and authorizing signature.",Retain for 4 year(s),Public,
15298,Willard (Utah),Insurance policy files,undated,,These are insurance policy contracts between municipality and private insurers.,Retain for 15 year(s) after final action,Public,
15267,Willard (Utah),Insurance deduction files,undated,,These are reports and related papers including copies of vouchers and schedules of payment pertaining to insurance deductions.,Retain for 3 year(s),Public,
15333,Willard (Utah),Ordinances (City Council general ordinance book),1984-,,"These books contain the legislative action of city council to regulate\, require\, prohibit. govern\, control\, or supervise any activity\, business\, conduct\, or condition authorized by UCA 10-3-701 to 714. An ordinance includes the title\, preamble\, an ordaining clause\, subject of ordinance\, when applicable\, penalty of violation\, effective date\, signature of mayor or acting mayor\, and municipal seal.",Retain permanently,Public,1 microfilm reel
15331,Willard (Utah),City charter,undated,,"These files contain constitution\, bylaws and all amendments to city charters approved by the State Legislature.",Retain permanently,Public,
15328,Willard (Utah),"Building plans, residential",undated,,"These are the blueprints and specifications submitted by building contractors or owners when applying for a building permit for the construction of residential buildings. The specifications are compiled by the architect for use of contractor to complete detail work providing type\, grade\, brand of materials to be used and general conditions which govern the methods to be employed by the contractor in completing work as well as temporary facilities\, job cleanup\, security\, time limits\, deadlines\, and the responsibilities of the architect\, owner and contractor. They are used for determining code compliance and the enforcement of building codes. They are usually arranged by permit number or address.",Retain for 1 year(s) after final action,Public,
15336,Willard (Utah),Contracts and agreements files,undated,,"These files contain official agreements enforceable by law\, to acquire or incur services\, products. File may also include ordinances\, bonds\, job specification books\, and related correspondence.",Retain permanently,Public,
15329,Willard (Utah),Vehicle registration certificates,undated,,These registration forms document municipal ownership of vehicle.,Retain until final action,Public,
15425,Willard (Utah),Election records,undated,,"These include all other records and forms (excluding ballots\, canvasses\, and returns) required in the municipal election (UCA 20-5-45(2)).",Retain for 22 month(s),Public,
15437,Willard (Utah),Investigation case files (private burns),undated,,"These files contain all information collected on fire investigations. They may include various report forms\, interviews\, photographs\, newspaper clippings\, and other information as necessary to undertake investigation.",Retain for 25 year(s),Public,
15432,Willard (Utah),Agreements (line extension and boaster pump),undated,,"These files contain official agreements enforceable by law\, to acquire or incur services\, products. File may also include ordinances\, bonds\, job specification books\, and related correspondence.",Retain permanently,Public,
15452,Willard (Utah),Backflow Prevention Device (BPD) reports,undated,,"These tests report the results obtained from the testing of backflow preventer equipment. The reports show maintenance work performed\, parts replaced\, and repairs made.",Retain for 3 year(s) after superseded,Public,
15433,Willard (Utah),Contracts and agreements files (canyon line),undated,,"These files contain official agreements enforceable by law\, to acquire or incur services\, products. File may also include ordinances\, bonds\, job specification books\, and related correspondence.",Retain permanently,Public,
15453,Willard (Utah),Cross connection control survey files,undated,,"These files monitor potential or actual water system health hazards within specific premises. They are used to determine compliance with state laws\, schedule surveys\, and to write reports. They include various reports\, surveys\, and related correspondence.",Retain for 3 year(s),Public,
15461,Willard (Utah),Environmental Protection Agency (EPA) grant files,undated,,"There are project files maintained by the municipality for monies granted to the state of Utah and then distributed to individual local government entities. The files document the expenditures of these funds. They include detail listing of disbursements\, receipts\, grant modifications\, related correspondence and a copy of the original grant (40 CFR 30.501). The State Health Department's copy is maintained permanently.",Retain for 3 year(s),Public,
15439,Willard (Utah),Investigation case files,undated,,"These files contain all information collected on fire investigations. They may include various report forms\, interviews\, photographs\, newspaper clippings\, and other information as necessary to undertake investigation.",Retain for 25 year(s),Protected,
15440,Willard (Utah),Utah Emergency Medical Services (EMS) incident report,undated,,This report form records both statistical and patient information on all emergency medical services calls received by the fire department. It serves as the medical chart for all persons treated by the department's paramedics. This report is required by law (UCA 26-8-5) and a copy is submitted to the State Office of Emergency Medical Services for auditing compliance.,Retain for 10 year(s),Public,
15459,Willard (Utah),Water treatment plant operational report,undated,,"This is a copy of a monthly report submitted to the State Department of Health verifying drinking water standards (49 CFR 130.4). They are used to monitor compliance with water quality standards and to verify standards were met. They include daily and total monthly amounts\, minimum\, maximum\, and averages for filter operation\, filter rate in gallons per minute\, length of filter run; filter head loss; and minutes of backwash; lists amounts and kinds of chemicals used. The State Health Department maintains their copy for 10 years.",Retain for 5 year(s),Public,
15441,Willard (Utah),Law enforcement case files,undated,,"These case files are created as a result of a complaint or other actions being investigated by the police department. They are the central case files for all cases handled by agency. Case files are usually filed numerically by case number. It is recommended files be separated by case type providing ease in the weeding of files. These files may include the investigative report\, fingerprint cards\, original arrest report\, supplemental reports\, copies of warrants\, photographs\, correspondence\, court orders\, court dispositions\, officers' notes\, pertinent laboratory tests\, copies of booking sheets and arrest reports.",Retain for 75 year(s),Private,
15443,Willard (Utah),DUI reports,undated,,"These reports are a three-part state form used for reporting persons arrested for Driving Under the Influence of Alcohol (DUI). The original is sent to the Driver's License Division of the Department of Public Safety (UCA 41-2-130(4)). The report is filed by case number and by arrestee's name\, and sometimes is part of the case file.",Retain for 2 year(s),Private,
15455,Willard (Utah),Meter location records,undated,,"These records contain information about all meters (water and electric). They are used to locate meters for service and billings. They include address\, work order number\, size of meter\, contractor\, owner\, plumber and date installed.",Retain for 1 year(s) after disposition of asset,Public,
15780,Willard (Utah),Municipal Building Authority records,1992-,Alphabetical by title of project,"Records that pertain to Municipal Building Authority that was established by ordinance in accordance with the ""Utah Municipal Building Authority Act"" (UCA 17A-3-901\,et seq. (1995)) . It is a nonprofit corporation organized by the city as the municipal building authority solely for the purpose of acquiring\, improving\, or extending one or more projects and financing the costs on behalf of the city. Files include articles of incorporation\, ordinance information\, resolutions\, minutes and general correspondence.",Retain permanently,Public,
15213,Willard (Utah),Notary bonds,undated,,"These $5\,000 bonds are required to be filed with and approved by the State Division of Corporations and Commercial Code for a term of four years (UCA 46-1-4).",Retain for 3 year(s) after final action,Public,
15223,Willard (Utah),Check copy file,undated,,This is a carbon copy or photocopy of checks issued and maintained solely as a quick reference source.,Retain for 1 year(s),Public,
15231,Willard (Utah),Annual financial report,undated,,"These are statistical reports on the financial affairs of the entire municipality or a specific department. These reports usually include a statement on the value of all municipally owned property\, and an accounting of all income and expenditures in relationship to the final budget.",Retain permanently,Public,
15245,Willard (Utah),Conditional use permit files,undated,,"These files document the application for conditional use permits. These permits allow the construction of buildings on the condition that impacts on neighborhood are mitigated. The files contain the original application\, blueprint drawings\, investigative reports\, recommendation of planning commission\, cash receipts\, and related correspondence.",Retain permanently,Public,
15263,Willard (Utah),Time and attendance report files,undated,,"These are a record of hours worked\, sick leave\, vacation\, and overtime\, and holidays earned and taen by municipal employees.",Retain for 3 year(s),Private,
15233,Willard (Utah),Informational maps and plats,undated,,"These are city maps and plats for surveyors and maintenance of city property and facilities. They are used for research purposes by the public\, other city departments\, and title companies. They include townships and range\, rights-of-way\, monument markers\, lot measurements\, street names\, center line measurements\, blocks\, and subdivision names.",Retain until superseded,Public,
15269,Willard (Utah),Workers' compensation claim files,1993-,Chronological.,"These are records about on-the-job injuries or job related disabilities\, regardless of whether claims for compensation were made. See Utah Code 34A-2 for Workers' Compensation Act.",Permanent. Retain for 75 year(s),Public,
15293,Willard (Utah),Employment applications,undated,,"These are forms listing name of applicant\, address\, professional information\, previous employment\, education\, references\, and certificates submitted to Personnel Office by applicant.",Retain for 2 year(s),Private,
15256,Willard (Utah),Beer license application files,undated,,"These files contain completed applications to obtain licenses for selling beer within municipal boundaries per local ordinances. Applicants are also required to file a cash or corporate bond ""to guarantee faithful performance"" (UCA 32-4-4).",Retain for 3 year(s),Public,
15265,Willard (Utah),Purchase orders,undated,,These are orders issued to vendor to supply specific goods or services at a given price.,Retain for 4 year(s),Public,
15237,Willard (Utah),"Class ""C"" road funding project files",undated,,"These project files document the funding for Class ""C"" roads. CLass ""C"" funding is money allocated to each city or town from the state road fund ""under rules and regulations mutually adopted by city officials and the State Road Commission"" (UCA 27-12-23). The files include amount of funds allocated and how funds were spent for each project (man-hours\, vehicle usage\, and material used).",Retain for 3 year(s),Public,
15248,Willard (Utah),Rezoning files (applications),undated,,These files document attempts to rezone areas within municipality. They contain the original application; review forms; maps of areas involved; copies of investigative reports; copies of planning commission minutes; notice of hearings; copies of ordinances; copies of city council agenda.,Retain permanently,Public,
15241,Willard (Utah),Site review plans files,undated,,"These files document the regulatory review and approval of commercial and industrial site plans by various municipality departments. The files contain a checklist of approvals; copies of the recommendations of planning commission; cash receipts\, site plan review forms; investigative reports and recommendations; building plans and related correspondence.",Retain permanently,Public,
15264,Willard (Utah),Income tax files (state and federal),undated,,These are Internal Revenue Service forms including the W-4 and W-2 and reports of withheld federal taxes such as IRS Form W-3 with related to income and social security taxes.,Retain for 3 year(s) after superseded or for 0,Public,
15296,Willard (Utah),Training records,undated,,"These are records of teaching aids which include manuals\, syllabi\, textbooks\, and other training aids developed by the agency.",Retain permanently,Public,
15273,Willard (Utah),Vehicle maintenance records,undated,,"This is a daily record of maintenance on all department vehicles. It is used to provide a maintenance history of all department vehicles. It includes work order numbers\, dates\, maintenance performed\, mileage of vehicle\, type of problem\, name of driver\, and action taken.",Retain for 3 year(s) after disposition of asset,Public,
15326,Willard (Utah),"Building plans, nonresidential",undated,,"These are the blueprints and specifications submitted by building contractors or owners when applying for a building permit for the construction of commercial\, industrial\, or apartment structures. The specifications are compiled by the architect for use of the contractor to complete detail work providing type\, grade\, brand of materials to be used and general conditions which govern the methods to be employed by the contractor in completing work as well as temporary facilities\, job cleanup\, security\, time limits\, deadlines\, and the responsibilities of the architect\, owner and contractor. They are used for determining code compliance and the enforcement of building codes. They are usually arranged by permit number or address.",Retain for 7 year(s),Public,
15337,Willard (Utah),Appointment files,undated,,"These files document the appointment of persons to advisory boards and committees established by the City Council or Mayor\, usually by resolution or policy and procedure. These files may include letters of recommendation\, letters of appointment\, resumes\, and related correspondence.",Retain permanently,Public,
15436,Willard (Utah),Reservation files (rental requirements),undated,,"These files contain the actual request forms submitted by the general public. They are used as a record to schedule park facilities and/or sports facilities (e.g.\, baseball\, softball\, football\, soccer). The files include the request form (date of request\, name of group\, number of people\, name\, address\, and phone number of requesting person\, area and park requested\, time\, date\, and amount paid).",Retain for 1 year(s),Public,
15456,Willard (Utah),Bacteriological quality analyses reports,undated,,"These forms record water samples taken from various locations throughout the distribution system and sources of supply (raw or processed) for bacteriological tests. They include location\, date of collection\, name of person taking sample\, type of sample taken\, date of analysis\, name of lab\, person responsible for performing analysis\, analytical method used\, and results of the analysis. The State Health Department receives copies of these test forms and retains then for 40 years.",Retain for 5 year(s),Public,
15454,Willard (Utah),Meter books,undated,,"These books record the readings of customer's water\, sewer or electric meters by municipal employees. They are used for billing purposes. They include name of employee reading meter\, meter readings\, date read\, account number\, billing code\, final reading\, reasons for turnoff\, if meter was pulled or reinstalled\, and meter charges.",Retain for 3 year(s),Public,
15426,Willard (Utah),Election canvasses,undated,,"They are the official canvass of primary\, municipal\, or special elections. They contain a tabulation of votes cast by combined election districts. They include the date\, office\, names of candidates\, number of votes\, and totals.",Retain permanently,Public,
15435,Willard (Utah),Parks files (Children's park),undated,,"These files contain information concerning each of the city parks. They are used to maintain a record of construction projects in each park for historical and informational purposes. They include correspondence\, architectural drawings\, contracts\, specifications\, newspaper clippings\, histories of individual parks\, and photographs.",Retain permanently,Public,
15445,Willard (Utah),Census information files,undated,,These files contain copies of U.S. Census Bureau forms on government employment and local government tax revenues. They are used to meet the requirements for Federal Revenue Sharing and to make financial information available to the public.,Retain for 3 year(s),Public,
15457,Willard (Utah),Chemical/radiological analyses,undated,,"These forms verify water quality and show the various locations of sampling points of water taken from the distribution system and sources of supply for chemical and radiological tests. They include location\, date of collection\, name of person taking sample\, type of sample taken\, date of analysis\, name of lab\, person responsible for performing analysis\, method used\, and results. The State Health Department receives copies of these test forms and retains them for 40 years.",Retain for 10 year(s),Public,
15458,Willard (Utah),Water consumption reports,undated,,"These reports consist of monthly statistics of daily water consumption. They are used for research and litigation purposes and to assist in predicting future flows and peak demands. They include water consumption in million gallons\, and cubic feet from treatment plants\, springs\, artesian wells\, pumped wells\, and reservoirs along with precipitation amounts.",Retain for 1 year(s),Public,
15211,Willard (Utah),Employee bonds,undated,,"This is a blanket bond for ""the elected officials of each municipality and the treasurer of cities of first and second class"" to guarantee ""honest and faithful performance"". Bonds are placed at such amounts as may be determined by the governing board (UCA 10-3-819).",Retain for 4 year(s) after final action,Public,
15235,Willard (Utah),Permits to work in a public way,undated,,"These are permits issued for private companies to work on city property (""public way"") for demolitions\, excavations\, blasting\, crane operations\, barricade installations\, concrete construction (curb\, gutter\, sidewalks)\, or the moving of heavy equipment. They include job address\, date\, name of owner/agent at job address\, state license classification\, diagram of work required\, checklist of existing utilities and construction\, traffic control\, etc.",Retain for 1 year(s) after final action,Public,
15246,Willard (Utah),Rezoning files (applications),undated,,These files document attempts to rezone areas within municipality. They contain the original application; review forms; maps of areas involved; copies of investigative reports; copies of planning commission minutes; notice of hearings; copies of ordinances; copies of city council agenda.,Retain permanently,Public,
15255,Willard (Utah),Hydrant maintenance records,undated,,"These records document the maintenance of fire hydrants. They are used to locate fire hydrants and to verify annual inspections which document they are functioning properly. They include locations\, notations and dates on annual inspections indicating physical characteristics\, operation\, flow check\, pressure and leakage.",Retain for 2 year(s) after superseded,Public,
15252,Willard (Utah),Exposure reports,undated,,"This report is completed when a fire fighter is exposed to toxic fumes\, smoke\, or chemicals during the course of fire fighting. It is used to verify exposure in case of illness. It includes name of employee\, position\, station\, address where injury occurred\, name and type occupancy\, date and time of exposure\, incident number\, description of exposure\, duration of exposure\, symptoms present\, date and signature of employee\, and date and signature of supervisor.",Retain for 50 year(s),Public,
15294,Willard (Utah),Position description files,undated,,"These files describe established positions including information on title\, grade\, duties\, and agency responsibilities.",Retain for 2 year(s) after superseded,Public,
15232,Willard (Utah),Project files (street),undated,,"These project files document the planning\, design\, and construction of municipally-owned facilities\, structures or systems. They are also used for budget planning and litigation research. They include correspondence\, copies of agreements\, engineer's personal notes\, guarantees and warranties\, testing reports\, reports (daily\, weekly\, monthly)\, and permits to work in the public way for municipal projects such as street drains\, curb and gutter\, sidewalk\, paving extensions\, street construction or repairs to additions to city buildings.",Retain permanently,Public,
15251,Willard (Utah),Business inspection records (violations),undated,,"These files document the fire inspection of all businesses and apartment buildings. They are used to determine compliance to fire codes for fire prevention purposes. They include correspondence\, copy of business license\, brief history of building\, notices of violations\, citations\, inspection of reports\, and various inspection forms.",Retain for 4 year(s) after completion of publication or report,Public,
15260,Willard (Utah),Budget authorization reference files,undated,,These are copies of budget authorizations in operating payroll units used to control personnel ceilings and personnel actions.,Retain until superseded,Public,
15268,Willard (Utah),Retirement records,undated,,These records are control documents relating to retirement. They include reports and registers.,Retain for 3 year(s),Public,
15240,Willard (Utah),Board of Adjustment case files,undated,,These case files document the zoning activities of the Board of Adjustments. They are used to document the cases brought before the Board of Adjustment and its decisions. They contain the original application; findings and order; correspondence; and any exhibits such as plot plans or elevations. They are usually arranged numerically by case number.,Retain permanently,Public,
15325,Willard (Utah),Building permit files,undated,,"These files contain the permits issued as official building authorization for a variety of actions (construction\, demolition\, the installation of plumbing\, electrical or mechanical equipment and the erection of barricades). They contain inspection requests\, inspection reports\, certificates of occupancy and any pertinent information relating to the project. They may also contain water source\, sewer system\, flood plain\, and tank certificates. The files are arranged numerically by permit number or alphanumerically by address.",Retain permanently,Public,
15297,Willard (Utah),Medical and dental insurance claim files,undated,,These files contain medical and dental claims for municipal employees. They are used to track medical and dental claims and for cost analysis for insurance programs.,Retain for 4 year(s),Private,
15330,Willard (Utah),Annexation files,undated,,"These files document the annexation of property into municipal boundaries. They usually contain correspondence\, citizens' petitions\, maps\, and the official annexation action approved by city council (UCA 10-2-401 to 424).",Retain permanently,Public,
15327,Willard (Utah),"Building plans, public buildings (municipal)",undated,,"These are the blueprints and specifications submitted by building contractors or government agencies applying for a building permit for the construction of government buildings. The specifications are compiled by the architect for use of the contractor to complete detail work providing type\, grade\, brand of materials to be used and general conditions which govern the methods to be employed by the contractor in completing work as well as temporary facilities\, job cleanup\, security\, time limits\, deadlines\, and the responsibilities of the architect\, government agency and contractor. They are used for determining code compliance and the enforcement of building codes. They are usually arranged by permit number or address.",Retain permanently,Public,
15430,Willard (Utah),Resolutions (Capitol improvement plan and community development plan),undated,,"These are formal statements of a decision\, or expression of opinion put before or adopted by the city council. They may perform the same function as an ordinance. Resolutions may include the following: establishing water and sewer rates\, charges for garbage collection and fees charged for municipal services\, establishing policies and guidelines\, and regulating the use and operation of municipal property (UCA 10-3-717).",Retain permanently,Public,
15427,Willard (Utah),Election returns,undated,,These are books of tabulations counted by the election judges. They serve as the official tally of votes for municipal elections.,Retain for 22 month(s),Public,
15442,Willard (Utah),Chemical analysis records (certification),undated,,"These are records of individuals who have been chemically tested for suspicion of or arrested for driving under the influence of alcohol or drugs. They usually include the chemical analysis reports which show subject\, date\, case number\, time of test\, testing officer\, instrument serial number\, and test results (UCA 41-6-44.3). Usually these tests are part of the case file and are filed by case number. A copy is frequently attached to the arrestee's criminal history file.",Retain for 3 year(s),Public,
15434,Willard (Utah),Contracts and agreements files (Willard Bay agreement and billing),undated,,"These files contain official agreements enforceable by law\, to acquire or incur services\, products. File may also include ordinances\, bonds\, job specification books\, and related correspondence.",Retain permanently,Public,
30050,Willard (Utah),Water tax record,1925-1951.,Chronological by calendar year.,This series contains a record of annual charges to users for municipal water services.,,Public,0.50 cubic foot
30049,Willard (Utah),Treasurer's account book,1887-1911.,Generally chronological by transaction date.,This series contains a single book used by the city treasurer to track city finances. It includes entries for receipts and disbursements with a brief description of each transaction.,,Public,0.20 cubic foot
30044,Willard (Utah),Revised Ordinances,1913,Numerical by chapter and section.,"These ordinances are rules\, laws or statutes adopted by a local legislative body. Records include codified ordinances and indexes.",,Public,0.20 cubic foot
15224,Willard (Utah),Check register,undated,,This is a multi-columnar record with chronologically arranged entries of checks. Usually includes check number and amount of deposits per each account.,Retain for 7 year(s),Public,
15216,Willard (Utah),Budget information files,undated,,"These files contain documentation associated with the adoption of city's fiscal year budget\, including mayor's recommended budget\, tape recordings of public hearings associated with finalizing budget\, and all related correspondence. Files may also contain budget amendments and any other actions affecting budget.",Retain for 2 year(s) after completion of publication or report,Public,
15217,Willard (Utah),Tentative budget,undated,,"On forms prepared by the state auditor\, the budget officer prepares a tentative budget and files it with the governing body for the ensuing year for each fund for which a budget is required on or before the first regularly scheduled meeting in May (UCA 10-6-111).",Retain for 5 year(s),Public,
15215,Willard (Utah),Budget background records,undated,,These are papers used to assist in the preparation of department budget requests presented to the city council.,Retain for 2 year(s),Public,
15261,Willard (Utah),Employee earnings history record file (prior wage earnings),undated,,These cumulative records contain information on individual earnings and municipal service.,Retain for 65 year(s) or until date of death,Private,
15295,Willard (Utah),Personnel files,undated,,"These files are the official files for all municipal employees and usually include the original job application\, correspondence\, credential files\, letters of commendation\, pay and leave history\, work performance\, training certificates\, and evaluation forms.",Retain for 65 year(s) after separation,Public,
15262,Willard (Utah),Employee earnings history record file (job service reports),undated,,These cumulative records contain information on individual earnings and municipal service.,Retain for 65 year(s) after separation or until date of death,Private,
15449,Willard (Utah),Grant files original applications,undated,,"These are files on monetary grants received from state and federal sources. Includes the original applications\, contract agreements\, annual and final performance reports.",Retain permanently,Public,
15218,Willard (Utah),Equipment inventories,undated,,"These inventories are listings of equipment\, supplies\, and other items owned or administered by municipality.",Retain for 1 year(s) after superseded,Public,
15301,Willard (Utah),Disaster planning files (emergency evacuation plan),undated,,These files are used to prepare city-wide plans for action to address emergency conditions.,Retain permanently,Public,
15300,Willard (Utah),Disaster planning files (emergency hazardous data),undated,,These files are used to prepare city-wide plans for action to address emergency conditions.,Retain permanently,Public,
15302,Willard (Utah),Disaster planning files (emergency calling committee),undated,,These files are used to prepare city-wide plans for action to address emergency conditions.,Retain permanently,Private,
15460,Willard (Utah),Well pumping records files,undated,,"These files contain records showing the amount of water pumped from each well in district system. The records show operating time\, power used\, pumping water level and static level.",Retain for 1 year(s) after completion of publication or report,Public,
15447,Willard (Utah),General housekeeping files,undated,,These are records of a general housekeeping nature or maintained by an office which do not relate directly to the primary program responsibility of the office. Includes records such as charity fund drives; custodial service requests; parking space assignments; and distribution of keys.,Retain for 1 year(s),Public,
30639,Willard (Utah),Justice of the Peace docket,1912-1922,Chronological by hearing date.,"These records document the organization and reorganization of governmental entities. Information includes history\, functional information\, geographical boundaries\, organizational files and related records.",,Public,0.50 cubic foot
15244,Willard (Utah),Planning Commission minutes,undated,,These minutes are of meetings and hearings held by the Planning Commission. This commission decides on matters concerning zoning and master plan considerations.,Retain permanently,Public,2 microfilm reels
15465,Willard (Utah),Committee minutes (City Council),undated,,"These are the official minutes of regular\, special\, and emergency meetings of municipal committees\, boards\, and task forces.",Retain permanently,Public,
85009,Willard (Utah),Council minutes,i 1885-2000,Chronological by meeting date.,"Approved minutes of an open meeting are the official record of the meeting of a public body. Contained in or with the minutes shall be the substance of all matters proposed\, discussed or decided and votes taken (Utah Code 52-4-203(2014)). This includes the agenda\, notices\, and any public materials distributed at the meeting.",,Public,1.55 cubic feet 4 microfilm reels
15451,Willard (Utah),Policies and procedures (personnel),undated,,"These are manuals which indicate the responsibilities and guidelines on administrative policies\, operational procedures\, and rules and regulations.",Retain permanently,Public,
15221,Willard (Utah),Audit reports,undated,,These are reports prepared by external auditors examining and verifying the municipality's financial activities for the year. These reports include statements of receipts and disbursements for each department (UCA 10-6-151).,Retain permanently,Public,1 microfilm reel
15450,Willard (Utah),Policies and procedures,undated,,"These are manuals which indicate the responsibilities and guidelines on administrative policies\, operational procedures\, and rules and regulations.",Retain permanently,Public,
15469,Willard (Utah),General subject files (zoning information),undated,,"These files include correspondence\, reports\, technical papers studies\, reference materials and other records related or received in the general administration of a program or in the management of departments or offices.",Retain permanently,Public,
15473,Willard (Utah),General subject files (computer programs),undated,,"These files include correspondence\, reports\, technical papers studies\, reference materials and other records related or received in the general administration of a program or in the management of departments or offices.",Retain permanently,Public,
15462,Willard (Utah),General subject files (improvement project),undated,,"These files include correspondence\, reports\, technical papers studies\, reference materials and other records related or received in the general administration of a program or in the management of departments or offices.",Retain permanently,Public,
15468,Willard (Utah),General subject files,undated,,"These files include correspondence\, reports\, technical papers studies\, reference materials and other records related or received in the general administration of a program or in the management of departments or offices.",Retain permanently,Public,
15470,Willard (Utah),General subject files (council decisions),undated,,"These files include correspondence\, reports\, technical papers studies\, reference materials and other records related or received in the general administration of a program or in the management of departments or offices.",Retain permanently,Public,
15471,Willard (Utah),General subject files (service billings for fire response),undated,,"These files include correspondence\, reports\, technical papers studies\, reference materials and other records related or received in the general administration of a program or in the management of departments or offices.",Retain permanently,Public,
15474,Willard (Utah),General subject files (emergency billings reports),undated,,"These files include correspondence\, reports\, technical papers studies\, reference materials and other records related or received in the general administration of a program or in the management of departments or offices.",Retain permanently,Public,
15476,Willard (Utah),General subject files (work in lieu of fine),undated,,"These files include correspondence\, reports\, technical papers studies\, reference materials and other records related or received in the general administration of a program or in the management of departments or offices.",Retain permanently,Private,
15214,Willard (Utah),Annual budget,undated,,The final annual municipal financial plan approved by the city council for all expenditures of municipality.,Retain permanently,Public,1 microfilm reel