seriesNo,seriesEntityName,seriesTitle,seriesDateRange,seriesArrangement,seriesDescription,seriesTotRetentDesc,seriesPrimaryClassCode,seriesExtentDesc
82803,West Valley City (Utah). Finance Department,Business license file,1980-,Alphabetical by name of business,"These files are used for licensing businesses in West Valley City as required by city ordinance. These files contain an application for a business license\, inspection reports\, and related correspondence. The application includes: the name of the business; address\, phone number\, and address; name of applicant\, name\, address\, phone number\, and social security number; emergency phone number; type of organization; description of business; license number; fees paid; signature of applicant; whether license granted; signatures of licensing official and the city treasurer\, licensing official and the city treasurer.",Permanent. Retain for 3 year(s) after expiration of permit or license,,
84386,West Valley City (Utah). Finance Department,Deductions and other earnings register,1980-,none,These are reports by department code used to reference the amount of retirement deducted and other miscellaneous deductions.,Retain for 3 year(s),,
85250,West Valley City (Utah). Finance Department,Bids and quotes,1980-,"chronological, thereunder numerical by bid number",These files contain the formal proposals submitted in response to the bidding process to provide products or services to a municipal agency by a private vendor which was awarded the municipal contract.,Retain for 6 year(s),Protected,
6813,West Valley City (Utah). Finance Department,Accounts payable files,1980-,Alphabetical by vendor's name,"These records are used to pay municipal bills. They include copies of checks\, invoices\, purchase orders\, and receiving reports. May also include correspondence with vendors and computer printouts.",Retain for 4 year(s),Public,
13280,West Valley City (Utah). Finance Department,Journal entries,1980-,none,These are summaries showing the amount of receipts and disbursements of each department of the municipality. They may also include documentation from subsidiary ledgers to general ledger and accounting adjustments in the form of general entries.,Retain for 10 year(s),Public,2 microfilm reels
84387,West Valley City (Utah). Finance Department,General ledgers,1980-,none,"Computer generated general ledger reports for West Valley City. Some of the reports include: appropriations report\, expenditures and encumbrances ledger\, check warrant register\, vendor lists\, outstanding encumbrances report\, and revenue report.",Retain for 10 year(s),,
85270,West Valley City (Utah). Finance Department,Cash receipts,1980-,Numerical by receipt number,"These are receipts issued for money received into municipal accounts from all sources. Includes date of payment\, department\, or fund to which money belongs\, receipt number and amount paid.",Retain for 3 year(s),Public,
85271,West Valley City (Utah). Finance Department,Witness and jury pay vouchers,1980-,Numerical by voucher number,"These are records used to pay municipal bills. Files consist of copy of checks\, invoices\, purchase orders\, and receiving reports. May also include correspondence with vendors and computer printouts (UCA 70A-2-725).",Retain for 4 year(s),Public,
10020,West Valley City (Utah). Finance Department,Payroll files,1985-,Chronological,"These copies contain memoranda\, copies of payrolls\, checklists\, and related certification sheets.",Retain for 3 year(s),Public,
10251,West Valley City (Utah). Finance Department,License registers,1980-,chronological,"These registers record the issuance of licenses for persons or companies conducting business within municipal boundaries. They contain name\, address\, date\, and type of license. Prior to 1960\, many municipalities only maintained a register and no business license files. Most current registers are computer printouts.",Retain permanently,Public,
6766,West Valley City (Utah). Finance Department,Employee earnings record file,1981-1985.,Alphabetical by department and name,"These files are a cumulative salary history for individual municipal employees. They contain the name and address of each employee\, name of department and position\, social security number\, date of birth\, date employed\, earnings and deductions by pay period\, gross earnings year-to-date\, net pay\, and check number. These files are considered to be the most important payroll record for retirement purposes.",,Private,14 microfilm reels
6812,West Valley City (Utah). Finance Department,Payroll-time sheets,1980-,Alphabetical by name,"These are records which verify hours worked\, sick leave\, vacation\, overtime\, and holidays earned and taken by municipal employees.",Retain for 3 year(s),Private,
6789,West Valley City (Utah). Finance Department,Payroll journals,1980-1982.,"Alphabetical by department, thereunder by name","This register is a numerical listing by check number and agency codes of all payroll checks issued by the municipality. It includes code\, date\, warrant number\, name of employee\, social security number\, types and amounts of individual deductions\, and may include hourly rate\, and number of hours worked. Though this register is frequently used to reference specific payroll checks\, it might be the only record of employee salaries and would then serve the same retirement purpose as the Employee earnings history files.",,Private,5 microfilm reels
17176,West Valley City (Utah). Finance Department,Official correspondence,1986-,Alphanumerical by department/division/date,these files contain the program correspondence for the Finance Department. They document the actions of this office.,Retain permanently,,8 microfilm reels