seriesNo,seriesEntityName,seriesTitle,seriesDateRange,seriesArrangement,seriesDescription,seriesTotRetentDesc,seriesPrimaryClassCode,seriesExtentDesc
82893,Orem (Utah). Administrative Services,Comprehensive Employment and Training Program (CETA) and Public Employment Program (PEP) personnel files,1976-,"Chronological, thereunder alphabetical by last name","These personnel files contain information on all persons (full-time\, part-time\, and temporary employees) hired through two federally funded programs the PEP and the CETA. These employees were not later hired as full-time regular city employees. These files include applications\, contracts to hire\, and invoices for wages.",Retain for 5 year(s),,
85136,Orem (Utah). Administrative Services,Check copy file,i 1977-1980.,Chronological,This is a carbon copy or photocopy of checks issued and maintained solely as a quick reference source.,,,
84872,Orem (Utah). Administrative Services,Special improvement bonds,undated,Numerical by bond series number.,"Bonds are sold to fund a specific municipal improvement or building project. The governing body of the municipality levies the assessment based on an ordinance or resolution. To obtain a bond bids are received and reviewed. The bonds are sold at a set price and mature within a given time period as they accrue interest. Information includes state\, county and city that issues the bond; series number and date; amount of the bond; legal stipulations and rate per annum; and the mayor and city recorder's signatures. The debt must apply to projects within the lawful limits of the city according to law.",Permanent. Retain for 1 year(s),,
27510,Orem (Utah). Administrative Services,First Party (City) property damage and subrogation files,2006-,By file number,"These files document traffic accidents investigated by the police department. The report usually includes complete information on all cars and drivers involved in the accident\, accident location\, damage\, accident causes\, date and time\, accident diagram\, description\, and weather conditions. The original report is sent to the State Department of Public Safety if damage exceeds $1\,000\, or injury or death occurs (UCA 41-6a-404 (2007))\, and is maintained for seven years.",Retain for 3 year(s),Public,
27512,Orem (Utah). Administrative Services,Credit card transactions,undated,Chronological by date,"This record series contains files for Orem City credit card transactions\, including: date of transaction\, total cost of the transaction\, the authorization number\, a partial credit card number\, the location of the transaction and occasionally the card holder's name.",Retain for 15 year(s),Public,
27527,Orem (Utah). Administrative Services,Accounts receivable checks,2010-,Chronologically by date received,"Accounts receivable checks are checks taken for utility payments\, library payments\,fitness and senior center payments\, and public works and cemetery payments. They are scanned through a bank provided program that makes a legal electronic copy that is instantly deposited to the account and makes the paper checks useless except perhaps for short term reference (1-2 weeks maximum). Information on the checks includes: name\, address\, checking account information\, telephone number and the total amount of the check.",Retain until administrative need ends,Public,
29216,Orem (Utah). Administrative Services,Equal Employment Opportunity reports,1986-,Chronological.,These records are required by the Equal Employment Opportunity Commission (EEOC) in accordance with the provisions of Title VII and the Americans with Disabilities Act (ADA) (29 CFR 1602). Included are reports with statistical information on employees hired.,,Private,18.00 cubic feet
26043,Orem (Utah). Administrative Services,Subsidiary ledger and journal files,1919-,Chronological by date,"These are account books showing details of daily receipts and expenditures such as deposit or payment amounts\, date\, payee\, purpose\, fund credited or debited\, and check number. They are used to provide backup documentation to the general ledger.",Retain for 3 year(s),Public,
82710,Orem (Utah). Administrative Services,"Cancelled checks (payroll, general fund, group insurance, workers' compensation insurance)",1978-,numerical by check number,"These records are used to pay municipal bills. They include copies of checks\, invoices\, purchase orders\, and receiving reports. May also include correspondence with vendors and computer printouts.",Retain for 4 year(s),Public,
85094,Orem (Utah). Administrative Services,Accounts payable records,1977-,Chronological by date.,"These are records used to pay municipal bills. Files consist of copy of checks\, invoices\, purchase orders\, and receiving reports. May also include correspondence with vendors and computer printouts.",Retain for 4 year(s),Public,
22940,Orem (Utah). Administrative Services,Daily revenue report,1919-,Chronological by date,"These records relate to billing transactions and are used for audit purposes. They include accounts deleted\, accounts transferred\, routes billed\, adjustments posted\, reported balances\, direct billing authorizations\, and other records related to utility billing functions.",Retain for 3 year(s),Public,
22942,Orem (Utah). Administrative Services,Business licenses,1948-,Alphabetical by name of business,"These files contain information on all business licenses issued in the municipality. All businesses are required to be licensed before conducting business within municipal boundaries. They contain the application\, proof of payment\, and approval forms from regulatory departments (e.g.\, fire\, police\, health).",Retain for 3 year(s) after expiration of permit or license,Public,
22936,Orem (Utah). Administrative Services,Trouble-call work orders,1983-,Numerical by account number,"These files contain customer complaints concerning utility problems which require research and a resolution. They include complaint\, results of investigation\, meter sheets\, and method of resolution.",Retain for 3 year(s) after resolution of issue,Public,
22939,Orem (Utah). Administrative Services,Monthly/bi-monthly/annual meter books,1983-,Chronological by month,"These books record the readings of customer's water\, sewer or electric meters by municipal employees. They are used for billing purposes. The books include name of employee reading meter\, meter readings\, date read\, account number\, billing code\, final reading\, reasons for turnoff\, if meter was pulled or reinstalled\, and meter charges.",Retain for 3 year(s),Public,
22938,Orem (Utah). Administrative Services,Monthly/bi-monthly/annual meter reports,1983-,Chronological by month,"These books record the readings of customer's water\, sewer or electric meters by municipal employees. They are used for billing purposes. The books include name of employee reading meter\, meter readings\, date read\, account number\, billing code\, final reading\, reasons for turnoff\, if meter was pulled or reinstalled\, and meter charges.",Retain for 3 year(s),Public,
22932,Orem (Utah). Administrative Services,Utility payment records,1919-,Chronological by date,"These stubs are received with payments for services. They are used as the official record of customers\, payments being received and posted. They include account number\, name\, service address\, payment received\, receipt date and number.",Retain for 3 year(s),Public,
26040,Orem (Utah). Administrative Services,Investment accounting monthly reports,1919-,Chronological by date,"These are monthly accounting reports. They include outstanding reports\, amortization reports\, and earning reports.",Retain for 5 year(s),Public,
26042,Orem (Utah). Administrative Services,Insurance deduction files,1919-,Alphabetical by last name,These are reports and related papers including copies of vouchers and payment schedules pertaining to insurance deductions.,Retain for 3 year(s),Private,
26041,Orem (Utah). Administrative Services,Special assessment ledgers,1919-,Chronological by year thereunder by month,"These ledgers record the expenditures for taxes levied for special assessments. They include the year\, month\, disbursement\, balance\, warrants paid\, balance credit\, cash\, and transfers.",Retain for 3 year(s),Public,
26152,Orem (Utah). Administrative Services,First party (city) property damage and subrogation files,1919-,Numerical by file number,"These files document traffic accidents investigated by the police department. The report usually includes complete information on all cars and drivers involved in the accident\, accident location\, damage\, accident causes\, date and time\, accident diagram\, description\, and weather conditions. The original report is sent to the State Department of Public Safety if damage exceeds $1\,000\, or injury or death occurs (UCA 41-6a-404 (2007))\, and is maintained for seven years.",Retain for 3 year(s),,
84901,Orem (Utah). Administrative Services,Personnel files,i 1973-,Alphabetical by employee surname,"These files are the official employment files for all municipal employees and usually include the original employment application\, correspondence\, credential files\, letters of commendation\, pay and leave history\, work performance\, training certificates\, and evaluation forms.",Retain for 65 year(s),Private,
84870,Orem (Utah). Administrative Services,Payroll register,1919-,"Numerical by department, thereunder numerical by employee number","This register is a numerical listing by check number and agency codes of all payroll checks issued by the municipality. It includes code\, date\, warrant number\, name of employee\, social security number\, types and amounts of individual deductions\, and may include hourly rate\, and number of hours worked. Though this register is frequently used to reference specific payroll checks\, it might be the only record of employee salaries and would then serve the same retirement purpose as the Employee earnings history files.",Retain for 58 year(s),Private,
24046,Orem (Utah). Administrative Services,Tank fire records,1996-1997.,Alphabetical by subject,"These records document the addressing of issues pertaining to the process of requesting Federal Emergency Watershed Protection (EWP)in 1996 for range land located in the northeast section of Orem City. Included are meeting minutes\, agreements\, articles\, costs\, county parcel information\, emergency water contract\, EWP literature\, EWP mitigation report\, forest service report\, correspondence\, maps\, property owner checklist\, signed fences\, silt fences and tank fire.",Permanent. Retain until administrative need ends,Public,