seriesNo,seriesEntityName,seriesTitle,seriesDateRange,seriesArrangement,seriesDescription,seriesTotRetentDesc,seriesPrimaryClassCode,seriesExtentDesc
84810,Salt Lake City School District (Utah). Business Services. Purchasing,Cash receipt books,i 1984-,Chronological,"These are completed forms which document the payment of cash. The forms provide the date of the transaction and the amount of money paid in coins\, currency or checks. A list is also included stating the name of the person paying the money and the purpose of the cash transaction.",Retain for 3 year(s),,
84805,Salt Lake City School District (Utah). Business Services. Purchasing,Computer inventory posting summary,i 1988-,Chronological,"These daily and monthly computer printouts are used to verify whether the department is within its allotted budget. An annual accumulation is received at the end of the fiscal year. The printout includes batch number\, expenditures\, encumbrances\, and daily and year-to-date overhead adjustments and totals. These are shown with daily beginning and ending balances.",Retain for 1 year(s),,
84814,Salt Lake City School District (Utah). Business Services. Purchasing,Food product information records,[ca._1981]-,Alphabetical by name of food product,"These records are used by the purchasing agent responsible for the purchase of food items and other goods related to food preparation. The purchasing agent determines whether the products desired will meet federal food and nutrition standards. The records include detailed inventories of food items and their standings in terms of federal food standards\, statements on the nutritional value of various products\, information on food packaging (amount of food in each package)\, and other information important to the food purchasing function.",Retain for 1 year(s),,
84804,Salt Lake City School District (Utah). Business Services. Purchasing,Inventory cards,i 1958-,Alphabetical by type of products,"These cards are used to maintain an inventory of supplies and equipment previously purchased by the district and their suppliers. The cards include item number\, item description\, names of suppliers\, stock on hand\, and ordering information. The cards will soon become obsolete once the automation of the file has been completed. The automated file is programmed to automatically erase obsolete information from the files once they have become full.",Retain for 3 year(s),,
84806,Salt Lake City School District (Utah). Business Services. Purchasing,Problem requisitions,i 1989-,Numerical by requisition order number,These files contain copies of requisition forms which have had problems in ordering (the item is not available at the time it was ordered or some other problem). These are more carefully watched by the purchasing agent and then are discarded after the order has been filled.,Retain for 6 month(s),,
84767,Salt Lake City School District (Utah). Business Services. Purchasing,Bid files,i 1970-1976; 1980-,Alphabetical by name of product or project being bid,"These files relate to obtaining goods or services through the bidding process. The files include:__bid forms\, specifications\, correspondence\, the authorizing signature of the superintendent or board\, and bid summary sheets.",Retain for 5 year(s),,
84768,Salt Lake City School District (Utah). Business Services. Purchasing,Requisitions,i 1976-1980; 1985-,Alphabetical by school and department name,"These are requests from schools or departments within the district for goods or services. They include requisition number\, date\, name of school or department making request\, item or service to be supplied\, approval\, and date ordered.",Retain for 3 year(s),,
84813,Salt Lake City School District (Utah). Business Services. Purchasing,Price quotation records,i 1985-,Alphabetical by name of vendor or goods supplied,"These records relate to the bid process for obtaining goods or services. Price quotations are given by venders and other companies estimating the cost of their services to the school district. The records include quote forms\, correspondence\, purchase orders and other items of information.",Retain for 5 year(s),,
84808,Salt Lake City School District (Utah). Business Services. Purchasing,Personnel records,i 1981-,Alphabetical by name of employee.,"These are personnel files for the division's employees. They are used for reference purposes. These files include the basic employee information of name\, date of birth\, address\, telephone number\, job application\, letters of commendation\, transcripts\, pay and leave history\, work performance and job evaluations.",Retain until separation,,
84802,Salt Lake City School District (Utah). Business Services. Purchasing,Purchase orders,i 1974-1980; 1985-,Alphabetical by vendor or product name,"These are orders issued to vendors to supply specific goods or services to the district at a given price. The purchase orders include the name of the school or department ordering\, the name of the supplier\, the amount ordered\, cost\, and date.",Retain for 2 year(s),,
84811,Salt Lake City School District (Utah). Business Services. Purchasing,Petty cash checks,i 1984-,Chronological,"These files document the issuance of checks for purchases and business transactions under $100.00. The files include the check payment order form (the names of the individuals involved in the transaction\, accounting information\, description of the item or items purchased) and a copy of the check.",Retain for 3 year(s),,
84812,Salt Lake City School District (Utah). Business Services. Purchasing,Administrative subject files,i 1971-,Alphabetical by subject,"These are active administrative subject files which are used for reference purposes and contain notes\, charts\, memos\, correspondence\, brochures\, and other items of information. Some of the subjects included in the files are the following:__accounting\, Art Committee\, bid lists\, Code of Ethics\, correspondence\, food services\, goals\, inventories\, mailing permits\, memos\, policies and procedures\, repairs\, surplus sales\, textbooks reports\, vandalism\, work orders\, and yearbook bids. This series also includes a collection of obsolete subject files (1971-l982).",Retain for 1 year(s),,
84807,Salt Lake City School District (Utah). Business Services. Purchasing,Payroll records,i 1984-,Chronological,"These completed forms are the division's copy of employee payroll records. These are kept as a reference for the division's director. The information in the records includes employee name\, employee number\, Social Security number\, work hours\, sick leave\, vacation time\, and completed Employee's Verification of Absence from Employment forms.",Retain until superseded,,