seriesNo,seriesEntityName,seriesTitle,seriesDateRange,seriesArrangement,seriesDescription,seriesTotRetentDesc,seriesPrimaryClassCode,seriesExtentDesc
29825,Department of Administrative Services,Capitol photographs,ca.2000.,,"This series contains photographs of the State Capitol prior to its most recent renovation. These were enlarged\, framed and hung in Executive Director's Office.",,Public,2.00 cubic feet
9781,Department of Administrative Services,Position change requests and authorizations,1982-,none,"Documents used to create new positions\, abolish old ones and change existing state employee positions. Common name DHRM 9.",Retain for 3 year(s),Public,
9780,Department of Administrative Services,Leave adjustment reports,undated,None,"Shows all leave adjustments made during a pay period. Shows category of adjustment\, the amount\, social security number and name.",Retain for 3 year(s),Public,
9779,Department of Administrative Services,Preliminary payroll printouts,1984-,None,"Computer produced\, two part documents sent by Finance to agencies to record final corrections or adjustments regarding employees' pay. They are made before the master payroll file is run and checks are issued. Preliminary payroll files do not serve as time and attendance records.",Retain for 3 month(s),Public,
9782,Department of Administrative Services,Payroll registers,1984-,None.,"Display of earnings\, deductions\, and taxes\, providing net income\, warrant or direct deposit information. These documents are prepared and used for payroll disbursement.",Retain for 3 year(s),Public,
9985,Department of Administrative Services,State of Utah managers survey,s 1984.,None.,"This series contains the final report on ""A Survey of the State of Utah Managers\,"" conducted by the University of Utah Survey Center. The 130-page report provides a brief description of the procedures used to carry out the study\, a copy of the survey instrument\, and frequency distributions and histograms for each question. Those interviewed in the survey (taken October 17-25\, 1984) were asked 58 questions about their satisfaction with the various agencies that make up the Department of Administrative Services: Finance\, Archives\, Surplus Property\, Purchasing\, DFCM\, Data Processing\, Central Stores\, Central Motor Pool\, State Printing\, State Personnel\, Risk Management\, and Telecommunications.",,Public,
12364,Department of Administrative Services,Employment applications,1991-,,Applications of those persons qualified to be listed on a register but who were not selected as the candidate for employment. If DHRM has officially delegated a particular state agency as the record copy office then they should retain these applications for three years.,Retain for 2 year(s) after resolution of issue,Private,
83709,Department of Administrative Services,Service plans,1981-1982.,Chronological by date.,"This series contains the goals\, proposals\, projects\, functions\, and responsibilities of the department and its divisions. The plans were developed in 1981\, the year the department was created.,Records detailing an organization\, which could include charts\, functional statements\, reorganization studies. Also administrative maps that show regional boundaries and headquarters of decentralized agencies or that show the geographic extent or limits of an agency's programs and projects.",,Public,1 microfilm reel
9799,Department of Administrative Services,Personnel files,1988-2008.,Alphabetical by surname.,"Complete work history of individual while employed by the State. Refer to UCA 67-18-1\, et seq. When an employee transfers to another state agency\, the official personnel file must be sent to the new agency. File should include current information on performance evaluations\, performance plans\, position description\, career mobility agreement\, insurance benefits notification (ADNT-1)\, job swap agreement\, and overtime agreement where applicable. Also contains application for employment\, employees' social security card (copy)\, Notice of personnel action (DHRM_33)\, Human resource profile/events (DHRM_34)\, Termination form (DHRM_35)\, Employment eligibility verification form\, Exit interview form\, New employee orientation self-guide\, and,retirement/deferred compensation plan notification (ADNT-2). May contain documentation on employee withholding\, completion of course certificates\, conflict of interest letters\, incentive award results\, letters of commendation\, leave records\, health records\, and leave adjustment reports.",Retain for 65 year(s) after separation,Public,
83621,Department of Administrative Services,Publications,1977-,Chronological by date.,"This series contains documents created by the agency\, including pamphlets\, reports\, leaflets\, file manuals\, and other published or processed documents. These records include information on administration\, legal matters\, fiscal and financial operations\, and all other activities of the Department of Administrative Services. This series consists primarily of isolated publications not part of a more specific series.",,Public,
83683,Department of Administrative Services,State employee newsletter,1990-2006.,Chronological by date of newsletter.,"Capitol Connections is a state employee newsletter with information on monthly employee activities. It contains articles and news on issues affecting state government employees: honors\, conferences\, seminars for employees\, and outlines of future events and projects. The newsletter is produced as a general information source for state employees. The current title\, Capitol Connections\, was adopted in May 1993. It was formerly called Capitol Capsules. The last hard copy issue of Capitol Connections was printed in August 2000. After that time it became available online. The newsletter continued until June of 2006 when responsibility for the newsletter was given to the Department of Human Resource Management.,Any record\, regardless of format\, that is issued by a governmental entity for public distribution at the total or partial expense of that governmental entity. See Utah Code Section 9-7-101(7)(2017) and 9-7-208(4)(2006).",,Public,
83710,Department of Administrative Services,Fair employment practices brochures,1985-,Chronological.,"Fair Employment Practices brochures are published to educate state employees on employment policies. They contain specifics on state procedures and programs to enhance the work environment\, thus increasing productivity. Holdings: ca1985 (1 volume).",Retain permanently,Public,
83359,Department of Administrative Services,Executive correspondence,1984-,chronological,This is the executive correspondence of the administrative offices of the Department of Administrative Services.,Permanent. Retain for 5 year(s),Public,
29996,Department of Administrative Services,ECO Pass records,2015-,Alphabetical by employee surname.,"These records document the Department's administration of UTA (Utah Transit Authority) ECO passes\, made available to Department employees under the State's contract with UTA. Records include ECO Pass forms\, participation lists\, and related records.",Retain for 7 year(s) after expiration of contractual agreement,Public,
83708,Department of Administrative Services,Annual reports,"1981-1983, 2008-2021.",Chronological by date.,"The Department of Administrative Services Annual Report functions as the official publication of the agency's preceding year's activities. Its contents include the major goals and accomplishments that the department achieved\, an illustration of each division's activities\, and an outline of future prospects and projects. Unlike other agency reports\, this one does not contain a budget and disbursement schedule.",,Public,0.35 cubic foot