seriesNo,seriesEntityName,seriesTitle,seriesDateRange,seriesArrangement,seriesDescription,seriesTotRetentDesc,seriesPrimaryClassCode,seriesExtentDesc
10211,Clearfield (Utah). City Council,Resolutions,1922-,Chronological,"These are formal statements of a decision\, or expression of opinion put before or adopted by the city council. They may perform the same function as an ordinance. Resolutions may include the following: establishing water and sewer rates\, charges for garbage collection and fees charged for municipal services\, establishing policies and guidelines\, and regulating the use and operation of municipal property (UCA 10-3-717).",Permanent. Retain for 10 year(s),Public,1 microfilm reel
24483,Clearfield (Utah). City Council,Petitions,1961-,"Alphanumerical by subject, chronological by year",These files contain formal written petitions from citizens or municipal departments. Petitions state the issue of concern and list names and signatures of citizens requesting a particular action.,Permanent. Retain for 5 year(s) after resolution of issue,Public,
24487,Clearfield (Utah). City Council,Annual and tentative budget message,1991-,Chronological by year thereunder alphabetical by subject,"This message accompanies the tentative budget and is submitted by the budget officer to the governing body and explains the budget\, contains an outline of the proposed financial policies of the municipality for the budget year\, and describes the important features of the budgetary plan (UCA 10-6-111 (1997)).",Retain for 2 year(s) after completion of publication or report,Public,
24486,Clearfield (Utah). City Council,City Council budget reports,1992-,Chronological by date thereunder alphabetical by subject,These are routine budget reports prepared monthly or quarterly. They document the status of city appropriation accounts and apportionment and are only used for reference purposes. The reports are prepared for the council and mayor.,Retain for 4 year(s),Public,
10116,Clearfield (Utah). City Council,City Council meeting minutes,i 1922-,Chronological,"These are the official minutes of regular\, special\, and emergency meetings of municipal committees\, boards\, and task forces.",Retain permanently,,2 microfilm reels
10208,Clearfield (Utah). City Council,Board of Adjustments minutes,1960-,Chronological,"These minutes document all meetings of the Board of Adjustment. They are used to reference requests\, discussions\, and decisions of the Board.",Permanent. Retain for 10 year(s),Public,
24489,Clearfield (Utah). City Council,City Council regular and work session recordings,1985-,Chronological,"These are the tape recordings of the proceedings of regularly scheduled\, special and emergency municipal meetings. They are used to create the official minutes. UCA 52-4-7 requires that ""written minutes shall be kept of all open meetings"" and that they ""shall be available within a reasonable time after the meeting."" UCA 52-4-7.5(2)(a) (1997) requires that ""if a public body closes a meeting . . . for any other purpose than to discuss the deployment of security personnel\, devices\, or systems\, the public body shall either tape record the closed portion of the meeting or keep detailed written minutes that disclose the content of the closed portions of the meeting.""",Retain for 3 year(s) after approval of minutes,Public,
24488,Clearfield (Utah). City Council,City Council closed meeting tapes,1995-2002.,Chronological by date of meeting,"These are tapes recordings of the proceedings of closed city council meetings for the purpose of (1) discussing the deployment of security personnel\, devices\, or systems\, (2) discussions of the character\, professional competence\, or physical or mental health of an individual\, (3) strategy sessions to discuss collective bargaining\, (4) strategy sessions to discuss pending or reasonably imminent litigation\, (5) strategy sessions to discuss the purchase\, exchange\, or lease of real property when public discussion of the transaction would disclose the appraisal or estimated value of the property under consideration or prevent the public body from completing the transaction on the best possible term\, (6) strategy sessions to discuss the sale of real property\, and (7) investigative proceedings regarding allegations of criminal misconduct. (UCA 52-4-5(2002)",Permanent. Retain for 1 year(s),Protected,
24485,Clearfield (Utah). City Council,City Council agenda attachments,1992-,Chronological by year there under alphabetical by subject,"These files contain copies of documents that council received as exhibits for regular or special city council meetings. They include copies of agenda\, copies of ordinances and resolutions\, special reports\, and related correspondence. These files are also known as Council Exhibit Files and Council Agenda Files.",Retain for 10 year(s),Public,
10117,Clearfield (Utah). City Council,Ordinances,1922-,Chronological,"These books contain the legislative action of city council to regulate\, require\, prohibit. govern\, control\, or supervise any activity\, business\, conduct\, or condition authorized by UCA 10-3-701 to 714. An ordinance includes the title\, preamble\, an ordaining clause\, subject of ordinance\, when applicable\, penalty of violation\, effective date\, signature of mayor or acting mayor\, and municipal seal.",Retain permanently,Public,3 microfilm reels