seriesNo,seriesEntityName,seriesTitle,seriesDateRange,seriesArrangement,seriesDescription,seriesTotRetentDesc,seriesPrimaryClassCode,seriesExtentDesc
1327,Department of Public Instruction,Photographs,1960-1969.,Alphanumerical,"These are albums containing photographs taken annually of the school's students\, teachers\, and school activities. They document the school's student body.",Permanent. Retain until administrative need ends,Public,
1298,Department of Public Instruction,State support notifications,1964-1969.,Chronological by year and thereunder alphabetically by school district.,"These are forms (F-2a) which school districts completed to document that they have met minimum standards for public education. The forms include information about enrollment and attendance\, names of administrators\, courses offered\, kindergarten\, summer programs\, and special programs such as home economics\, driver's education\, vocational agriculture and more.",,Public,
1315,Department of Public Instruction,Property tax ledgers,1920-1929.,Alphanumerical,,Permanent. Retain for 1 year(s),,
1902,Department of Public Instruction,Association correspondence,1950-1953.,Alphanumerical.,"Records not duplicated elsewhere that document how the office is organized and how it functions\, its pattern of action\, its policies\, procedures and achievements.",,Public,
1915,Department of Public Instruction,School plant planning correspondence,1956-1961.,Alphanumerical.,"Records not duplicated elsewhere that document how the office is organized and how it functions\, its pattern of action\, its policies\, procedures and achievements.",Permanent. Retain for 1 year(s),Public,
407,Board of Education. Office of Education,Instructional television listings and broadcast schedules,1963.,Chronological.,"This series is composed of annually produced volumes. These reports contain the daily television schedule for art\, foreign language\, health\, language arts\, math\, music\, science\, and social studies classes. The schedule includes the date\, time\, television station broadcasting the class\, program number\, program title\, and standards and objectives for each class. Also included is an order form for the materials used in the classes.",Permanent. Retain until administrative need ends,Public,1.00 cubic foot
1843,Department of Public Instruction,School buildings plans register,1915-1916.,Alphanumerical.,"This series contains a register with information pertaining to county\, district\, grade of school\, new building\, old building remodeled\, wall construction\, number of stories\, number of rooms\, clear height of stories\, egress\, total accommodation\, assembly room\, what part fireproof\, toilets\, window lighting\, warming and ventilation\, heating\, ventilation\, boiler room\, estimated cost\, architect\, remarks\, date of approval and adopted by.",,,
1912,Department of Public Instruction,School district special school supervisory program approval records,1948-1953.,Alphanumerical,,,,
1918,Department of Public Instruction,Northwest association school reports,1953-1957.,Alphanumerical,,,,
1934,Department of Public Instruction,Control ledgers,1960-1962.,Alphanumerical,"This series contains the general financial ledgers for education programs such as: Public School Administration\, Personnel\, Publications\, Special Education\, and Driver's education\, etc.",,Public,
1339,Department of Public Instruction,State agency correspondence,1946-1952.,Alphanumerical.,"Records not duplicated elsewhere that document how the office is organized and how it functions\, its pattern of action\, its policies\, procedures and achievements.",,Public,
1345,Department of Public Instruction,Teacher contract files,1940-1962.,None.,"These are contracts notifying teachers of an appointment to a position and naming their salary. All appointments are for positions at Dixie College\, Carbon College\, Weber College and Utah School for the Deaf and the Blind. These are single sheets of loose paper\, ""(name) you are hereby notified that you are appointed (position) at a salary of ($) for (date) at Dixie\, Carbon\, and Weber Colleges\, and USDB.",,Public,
1951,Department of Public Instruction,National education certification records,1948-1955.,Alphanumerical,,Permanent. Retain for 1 year(s),,
1324,Department of Public Instruction,Financial records,1898-1966.,Alphanumerical.,"Part of the records in this series are audit reports dealing with vocational training for war production workers. In keeping with the recommendation of the U.S. Office of Education\, all local accounts were audited in 1942 to insure proper safeguarding of defense funds.",,Public,
1341,Department of Public Instruction,School buildings correspondence,1954-1959.,"Alphabetically by district name, thereunder by project number.",This series contains project files for various school buildings and building additions. These files consist primarily of correspondence but may also include bid worksheets and other supporting documentation.,,Public,
1410,Department of Public Instruction,School district claims,1951-1954.,Alphanumerical,,,,
1319,Department of Public Instruction,Children of veterans program records,1930-1939.,Alphanumerical.,These are applications for assistance for students who were children of deceased veterans.,,Public,
1321,Department of Public Instruction,Teacher assessment forms,1919-1923.,Alphanumerical.,These are registers of applicants for county school certificates. There are also some teaching certificates.,,Public,
1377,Board of Education. Office of Education,Head start program records,1970-1972.,None.,"This series includes a variety of records dealing with the Head Start Program. Records include correspondence\, progress reports\, grant information\, and travel authorization requests. Head Start is a nationally sponsored program that promotes school readiness by enhancing the social and cognitive development of children.",,Public,
1890,Department of Public Instruction,School bus program reports,1940-1949.,Alphanumerical,,,,
1893,Department of Public Instruction,Minimum school program records,"1951-1965,1983.",Alphanumerical,1982-83 annual Minimum School Program Report. Statistical and financial data for all school district programs in Utah.,,Public,1 microfilm reel
1901,Department of Public Instruction,School district federal funding program files,1950-1961.,Alphanumerical,,,,
1903,Department of Public Instruction,School plant planning program records,1952-1958.,Alphanumerical,,,,
1842,Department of Public Instruction,Emergency work relief program records,1933-1935.,Alphanumerical,,,,
1908,Board of Education. Office of Education,Films,undated.,Alphanumerical,,Permanent. Retain until administrative need ends,,
1914,Department of Public Instruction,Masters theses in education summaries,1920-1949.,Alphanumerical,,,,
1935,Department of Public Instruction,High school class data register,1960-1961.,Alphanumerical,,Permanent. Retain for 1 year(s),,
84391,Board of Education. Office of Education,School district information guides,1965-1971.,Chronological.,"This series contains information from the school districts pertaining to the district's administration; tax rate; geographic size; assessed valuation; budget; teacher salary schedules; number of students\, teachers and staff; and a calendar for the school year.",,Public,0.20 cubic foot
1372,Department of Public Instruction,College correspondence,1939-1941.,Alphanumerical.,"Records not duplicated elsewhere that document how the office is organized and how it functions\, its pattern of action\, its policies\, procedures and achievements.",,Public,
1885,Department of Public Instruction,Equalization report data,1932-1945.,Alphanumerical,,,,
1317,Board of Education. Office of Education,Financial claims on the Board of Education,1966.,Alphanumerical,,,,
1325,Board of Education. Office of Education,Administrative correspondence regarding the University of Utah,1960.,Alphanumerical.,"Records not duplicated elsewhere that document how the office is organized and how it functions\, its pattern of action\, its policies\, procedures and achievements.",Permanent. Retain for 1 year(s),Public,
1322,Department of Public Instruction,School district personnel survey data,1962-1963.,Alphanumerical.,"This is a weekly or biweekly report submitted by the Personnel Department to the School Board. It is used to update and inform the board members on the status of employment within the school district. It includes the names of individuals being hired\, as well as their position and location of work. The report also gives the names of people who have left the district as well as their position\, school\, and reason for leaving.",,Public,
1335,Department of Public Instruction,Correspondence,1870-1965.,Alphanumerical.,"These files include correspondence\, reports\, technical papers studies\, reference materials and other records related or received in the general administration of a program or in the management of departments or offices. Letterbooks from the turn of the century form part of this series.",,,4 microfilm reels
1343,Department of Public Instruction,Guidance services correspondence,1951-1952.,Alphanumerical,,,,
1385,Department of Public Instruction,School building funds account book,1959-1961.,Alphanumerical,,,,
1388,Department of Public Instruction,School building specifications,1930-1939.,Alphanumerical,,Permanent. Retain for 1 year(s),,
1884,Department of Public Instruction,Normal scholarship records,1949-1954.,Alphanumerical,,Permanent. Retain for 1 year(s),,
1859,Department of Public Instruction,Temporary high school permits register,1917-1919.,Alphanumerical,,,,
1925,Department of Public Instruction,Teacher certification correspondence,1932-1958.,Alphabetical by teacher's last name.,,,,
23040,Department of Public Instruction,Utah Conference on Higher Education correspondence,1944-1960.,Chronological,"This series contains correspondence\, reports and financial records pertaining to the Utah Conference on Higher Education.",,Public,
1316,Department of Public Instruction,Textbooks approved list,1930-1949.,Alphanumerical,,,,
1323,Department of Public Instruction,School district audit reports,1920-1969.,Alphanumerical.,"These are reports prepared by external auditors examining and verifying the school district's financial activities for the year. ""The audit required for any fiscal year shall be completed within six calendar months after the close of the fiscal year"" (UCA 51-2-2 (1995)). The audit is required to include ""the financial statements; the auditor's opinion on the financial statements; a statement by the auditor expressing positive assurance of compliance with state fiscal laws identified by the state auditor; a copy of the auditor's letter to management that identified any material weaknesses in internal controls discovered by the auditor and other financial issues related to the expenditure of funds received from federal\, state\, or local governments to be considered by management; and management's response to the specific recommendations"" (UCA 51-2-3(1) (1995)).",,Public,1 microfilm reel
1359,Department of Public Instruction,School district budget data,1911-1963.,Alphanumerical,,,,
1398,Board of Education. Office of Education,White House conference on education records,1955.,Alphanumerical,,Permanent. Retain until administrative need ends,,
1895,Department of Public Instruction,School buildings cost survey data,1956-1957.,Alphanumerical,,,,
1962,Department of Public Instruction,National defense education act funding application records,1959-1960.,Alphanumerical,,,,
1917,Department of Public Instruction,Uniform school fund distribution reports,1940-1967.,Alphanumerical,,,,
1937,Department of Public Instruction,Land board records,1959-1960.,Alphanumerical,This series likely was a creation of the forerunner of School Law and Legislation. Existing records now (1993) include the consultant's report (series 12852) and miscellaneous copies of records which are within the scope of technical reference files (see General Retention Schedule).,,Public,
2743,Department of Public Instruction,Vocational rehabilitation records,1948-1952.,Alphanumerical.,"These are correspondence from auditors\, finance\, and other departments.",,,1 microfilm reel
9899,Board of Education. Office of Education,Financial Audit reports,1958-1990.,Chronological,Report prepared by internal or external auditors as a result of a financial audit.,Permanent. Retain until administrative need ends,Public,9 microfilm reels
1302,Department of Public Instruction,School district statistical reports,1899-1961.,Alphanumerical.,"Documents created by the agency\, including pamphlets\, reports\, leaflets\, file manuals\, annual reports\, other published or processed documents\, and the last manuscript report\, if not published\, relating to management projects.",,Public,
1360,Department of Public Instruction,High school enrollment and attendance reports,1922-1946; 1979.,"Chronological by school year, thereunder alphabetical by school district.",Records provide high school and enrollment statistics.,,Public,1 microfilm reel
1328,Board of Education. Office of Education,School building plans and specifications,1911-1984.,Chronological by date.,"This series consists of two specific types of documents related to school buildings in Utah for initial construction\, and additions and modifications to and remodelings of existing buildings. The first type of documents\, plans\, may include schematics\, bid\, working\, and as-built drawings. The second type\, specifications\, may also be known as project manuals and are usually bound volumes. These volumes contain bid process instructions and specifications as to materials and methods that must be used in the construction process. The State Office of Education regularly received copies of these documents as part of the oversight process for school construction: a signature from a representative of the Office often appears with signatures from other state and local agency representatives involved in the school planning and building activities\, such as the State Fire Marshal.",,Public,183 microfilm reels
1379,Department of Public Instruction,School building construction project files,1914-1959.,Alphanumerical.,,,,
1383,Department of Public Instruction,National defense fund account books,1961-1962.,Alphanumerical,,,,
1391,Department of Public Instruction,Employment contracts,1938-1942.,Alphanumerical,,,,
1825,Department of Public Instruction,Teacher experience statistical reports,1939-1940.,Chronological.,Series contains tabulations of teacher experience by county.,,Public,
1950,Department of Public Instruction,Teacher supply and demand study data,1948-1955.,Alphanumerical,,,,
22541,Board of Education. Office of Education,Utah Conservation Education Committee report,1965.,none,"This fiche contains a report on Conservation Education in Utah Schools\, dated October 1965.",,Public,1 microfilm reel
28513,Board of Education. Office of Education,Core Academy facilitators' applications,2006-2015.,Alphabetically by name,"These records contain applications from teachers applying to be facilitators for the Core Academy for the Utah State Office of Education\, and include applications of both those who were hired and those who were not. These records are used to reference who was hired as a facilitator to help teach at Core Academy as well as what they taught and how much they were paid for teaching. There is personnel information contained in these files\, but they are not managed with Department of Human Resource Management personnel files.",Retain for 3 year(s),Public,
85314,Board of Education. Office of Education,"Elementary and Secondary Education Act of 1965, Title IV reports",1982.,Chronological,In 1980 the State Office of Education contracted with the Wasatch Institute for Research and Evaluation (WIRE) to conduct a three-year evaluation of programs founded and operated under the act. WIRE organized and managed the application for grants and the review process. The handbooks explain the guidelines and procedures used during this process.,Permanent. Retain until administrative need ends,Public,2.00 cubic feet 1 microfilm reel
10641,Board of Education. Office of Education,Directories,1951-2017.,Chronological,"This series contains personnel directories pertaining to Agriculture\, Business\, Driver's Education\, Home Economics\, Industrial Arts\, Music\, Science\, and Support Personnel.",Permanent. Retain until administrative need ends,Public,1.00 cubic foot 1 microfilm reel
1387,Department of Public Instruction,School district financial reports,1896-1970.,Alphanumerical,"These are pamphlets\, leaflets\, studies\, proposals and similar material printed by or for the school district or any of its departments\, programs or schools\, and made available to the public\, or the last manuscript report if not published.",,Public,1 microfilm reel
1352,Department of Public Instruction,County superintendents annual financial reports,1903-1910.,Chronological.,"Documents created by the agency\, including pamphlets\, reports\, leaflets\, file manuals\, other published or processed documents\, and the last manuscript report\, if not published\, relating to management projects.",,Public,
25474,Board of Education. Office of Education,School Laws of the State of Utah,1896-1978.,chronological,"This series was published by the authority of the Office of the State Superintendent of Public Instruction generally biennially from 1896 to 1971\, with one last issue in 1978 based upon demand. It is a compilation of laws that concern schools from the Utah Code\, State Constitution\, sometimes Attorney General's opinions and often any recently passed legislation.",,Public,1.00 cubic foot
84857,Department of Public Instruction,Course of study manuals,1894-1936.,Chronological,"In an effort to systematize and unify the instruction received in the public schools of Utah\, the department periodically published these guides which contain general statements of objectives for education at different grade levels and specific curriculum requirements. In later years separate guides were produced for elementary and secondary schools. Specific subject and character education supplements are included.",,Public,1.00 cubic foot 1 microfilm reel
85329,Board of Education. Office of Education,Educational Research Monograph,1964.,Chronological.,This monograph is produced to identify the research projects in which the state has been involved. The monograph also provides details and results of each project.,Permanent. Retain until administrative need ends,Public,0.20 cubic foot
1295,Department of Public Instruction,Administrative records,1912-1968.,Alphanumerical.,"State Office of Education Contracts and Financial Agreements for Services 1980. Brochure listing ;procedures for preparing and monitoring contracts and financial agreements for doing business with the state.,These are pamphlets\, leaflets\, studies\, proposals and similar material printed by or for the school district or any of its departments\, programs or schools\, and made available to the public\, or the last manuscript report if not published.",,Public,1 microfilm reel
1844,Department of Public Instruction,School building reports,1914-1967.,Chronological.,"These reports are designed to provide information pertaining to school buildings. The type of reports include planning\, cost comparison\, state building aid\, policies and procedures\, rules and regulations\, and project building needs.",Permanent. Retain until administrative need ends,Public,1.00 cubic foot 2 microfilm reels
30365,Board of Education. Office of Education,Publications,1948,None.,"Any record of enduring value\, regardless of format or platform\, that is disseminated by a governmental entity for public distribution. These may include website content\, printed publications\, newsletters\, social media posts\, and similar records. See Utah Code Section 9-7-101(7)(2017) and 9-7-208(4)(2006).",,Public,0.20 cubic foot
84615,Board of Education. Office of Education,Communicator newsletter,1970-1978.,Chronological,"The Communicator Newsletter is a monthly publication about community education issue and concerns. Produced by the Education Office to promote community education efforts\, it contains general information on community education programs and events. Many articles outline recommendations and solutions to problems facing local officials while others announce workshops\, conferences and commendations.",,Public,0.20 cubic foot 1 microfilm reel
19532,Board of Education. Office of Education,Utah Conference on Higher Education reports,1945-1974.,Chronological.,"Any record\, regardless of format\, that is issued by a governmental entity for public distribution at the total or partial expense of that governmental entity. See Utah Code Section 9-7-101 8(a)(b) (2010) and 9-7-208 (2006)",,Public,1.00 cubic foot 1 microfilm reel
17697,Board of Education. Office of Education,"A history of the Office of the State Superintendent of Public Instruction of Utah, 1900-1966",1967.,,This is a report published by the State Superintendent of Public Instruction of Utah in 1967 detailing the history of Utah education from 1900 to 1966. Dr. Lerue Winget conducted a study and wrote this analysis of past and current trends in Utah education.,,Public,1 microfilm reel
1349,Department of Public Instruction,Work production records,1945-1956.,Chronological.,"These records are yearly reports\, correspondence\, newsletters\, etc.\, that are created by different divisions such as Home Economics\, School Lunch\, Health\, Physical Education\, that are fastened together by clasps.",,Public,1 microfilm reel
1897,Department of Public Instruction,Association school reports,1962-1966.,Alphanumerical.,"Documents created by the agency\, including pamphlets\, reports\, leaflets\, file manuals\, other published or processed documents\, and the last manuscript report\, if not published\, relating to management projects.",,,
10820,Board of Education. Office of Education,Salary schedule information reports,1966-2017.,Chronological.,"This series contains reports pertaining to the salary schedule of Utah's school district. The reports provide comparative data on teacher salaries\, a district-by-district compilation of the salary schedules\, and notes by each school district about the schedules.",Permanent. Retain until administrative need ends,Public,1.00 cubic foot 1 microfilm reel
10817,Board of Education. Office of Education,Annual school district statistical reports,1934-1988.,Chronological,"This series contains reports with statistical information from the forty school districts in the state. The reports contain information pertaining to enrollment\, dropouts\, attendance\, personnel and staff\, handicapped programs\, advanced placement program\, adult education\, and transportation. Much of the statistical information in these reports is contained in the Annual Report and after 1988 the statistical reports became a supplement to the Annual Reports (series 84427).",,Public,2.00 cubic feet 1 microfilm reel
4613,Board of Education. Office of Education,Research Bulletins,1979-1980.,Chronological,"Any record\, regardless of format\, that is issued by a governmental entity for public distribution at the total or partial expense of that governmental entity. See Utah Code Section 9-7-101 8(a)(b) (2010) and 9-7-208 (2006)",,Public,1 microfilm reel
4595,Board of Education. Office of Education,Salary reports,1941-2017.,Chronological.,"This series contains reports pertaining to educators' salaries. The reports include salary surveys\, administrative salary information\, comparative studies\, inflation effects on salary\, and salary schedules by district.",Permanent. Retain until administrative need ends,Public,1.00 cubic foot
17696,Department of Public Instruction,Circular letters and bulletins,1934-1944.,Chronological.,"This series is composed of annually produced volumes. Each volume serves as a record of activities for its respective year. The series contains letters\, memos\, fliers and reports from the various officials with responsibilities for administering the different divisions of the department. The records also include teaching aids\, directories\, and official textbook lists.",,Public,6.00 cubic feet 2 microfilm reels
1845,Department of Public Instruction,Scrapbooks,1896-1919.,Alphanumerical.,"Scrapbooks\, photographs\, articles\, program notes and documentation of events sponsored or funded by an agency. Also included are narrative audio or audiovisual agency histories.",,Public,
85319,Department of Public Instruction,"National Defense Education Act of 1958, Title III, reports",1959-1965.,Chronological,"The National Defense Education Act\, passed by Congress in 1958\, was intended to strengthen instruction in science\, mathematics\, and modern foreign languages. The acquisition of equipment was to aid in the effort and the improvement in teaching that would be required. To make effective use of this equipment was seen as the vehicle for bringing this about. The act expired in 1965. The handbook was prepared to explain the purposes of the act\, standardized procedures\, and provide information to the education agencies in Utah who wanted to apply for federal assistance. Narrative reports were made to the U.S. Office of Education\, as required by the act\, to assist that official in preparation of a report to Congress. The report is a lengthy response to a set of questions prepared by the U.S. Office of Education. Information about specific projects is often included.",,,2.00 cubic feet