seriesNo,seriesEntityName,seriesTitle,seriesDateRange,seriesArrangement,seriesDescription,seriesTotRetentDesc,seriesPrimaryClassCode,seriesExtentDesc
1337,Board of Education,Correspondence,1896-1913.,Alphanumerical.,"Correspondence documents how the Education Board's office is organized and how it functions\, its pattern of action\, its policies\, procedures\, and achievements. Includes a letterbook\, 1896-1900\, of outgoing correspondence related primarily to granting of teacher diplomas. Also a letterbook 1911.",,Public,
1417,Board of Education,Accession book,undated.,Alphanumerical,"These records document the accession of library materials. They include title\, publisher's name\, date ordered and received\, list price\, and discount price.",Retain for 5 year(s),Public,
1433,Board of Education,Temporary teaching certificates register,1905-1915.,Alphanumerical,,,,
30153,Board of Education,Closed Meeting Recordings,2011-,Chronological.,These recordings document the closed portions of USBE board meetings.,Permanent. Retain until administrative need ends,Protected,
30472,Board of Education,Special Education Due Process Hearing decisions,2023-,Chronological by decision date.,"This is a record of the decision from an independent hearing officer following a Special Education Due Process Hearing under authority of Utah State Board of Education. Due Process Hearings allow the local education agency and parent (as defined under the Utah State Board of Education Special Education Rules) or adult students to present their views and seek a determination from an independent hearing officer. The final outcome is a legally binding decision by the independent hearing officer. Once personally-identifiable information has been deleted\, decisions are posted on the website for ten years and set a precedent for special education law in the State of Utah.",Permanent. Retain for 10 year(s),Public,
83743,Board of Education,Detail by division report,1980-2024.,Alphanumerical by division,This report shows rehabilitation expenditures for clients. Payments are made to each client or for each client to re-educate in some work profession.,Retain for 5 year(s),,
30116,Board of Education,Statewide Online Education Program enrollment records,2012-2024.,Database.,"These records are contracts and/or agreements to engage in cross-LEA enrollment for students grades 6-12 who participate in the Statewide Online Education Program (SOEP). Information may include student and educator identifying data\, data of entry and exit\, and completion status.",Retain for 5 year(s) after graduation,Private,
30718,Board of Education,Unopened parent complaints of alleged educator misconduct,2023-,Chronological by date,"These records consist of parent complaints of alleged educator misconduct. Once the local education agency has investigated the complaint\, they will pass it on to the Utah State Board of Education's Professional Practices Advisory Committee (UPPAC) to review the complaints and decide if an investigation is needed. UPPAC has discretion to determine whether the state should investigate. These are complaints UPPAC did not pursue. Administrative need ends after UPPAC determines no further action is warranted.",Retain until administrative need ends,Private,
84370,Board of Education,Investigations of educators or education entities case files,1985-2024.,Alphabetical by educator's name or entity name,"These are investigative reports and working papers prepared at the request of the State Board of Education\, a district superintendent\, or local school board officials. The case files could include: 1) a discussion of character or professional competence; 2) strategy sessions with respect to collective bargaining\, litigation\, or purchase of real property; 3) discussion regarding deployment of security personnel or devices; or 4) investigative proceedings regarding allegations of criminal misconduct. These matters are covered in Section 52-4-5\, Utah Code\, which pertains to what can be discussed in a closed meeting. Topics of the investigations vary from case to case. These reports include information that varies with the subject of,the investigation. Information could include that found in a personnel file or such information relating to any of the four purposes for holding a closed meeting.",Retain for 3 year(s) after case is closed,Private,
1432,Board of Education,Teacher certification examination records,i 1897-1916.,Alphanumerical,,,Public,
1434,Board of Education,Normal scholarships register,i 1897-1913.,Alphanumerical,,,,
1896,Board of Education,School cost study data,1952-2024.,Alphanumerical,,Permanent. Retain until administrative need ends,,
1919,Board of Education,Statistical records,i 1885-1982.,Alphanumerical,,,,41 microfilm reels
83741,Board of Education,Project report,1980-2024.,Alphanumerical by project number,"This report is the same as a recipient report but shows more detail and also breaks out special projects (career-ladders\, etc.). Spending is shown but does not include salaries.",Retain for 5 year(s),,
1334,Board of Education,School district correspondence,1924-2024.,Alphanumerical,,Permanent. Retain until administrative need ends,,
1431,Board of Education,Teaching certificates and diplomas registers,1901-1916.,Alphanumerical.,"These are certificates and diplomas of teachers. Information includes name\, address\, age\, teaching experience \, course pursued\, degrees\, diplomas\, applications considered\, and remarks.",,Private,
1435,Board of Education,Class schedules and teacher lists,1929-,Alphanumerical,,Permanent. Retain until administrative need ends,,
5341,Board of Education,School census records,1894-,Alphanumerical.,Includes tabulations from districts and state-wide tabulations of students attending public schools.,Permanent. Retain until administrative need ends,Public,1 microfilm reel
5848,Board of Education,School district maps,1965-2024.,Alphanumerical,,Retain permanently,,
14051,Board of Education,Certification review committee minutes and agenda,1974-1985.,chronological,The District Certification Review Committee (DCRC) meets to discuss policy changes regarding teacher personnel lane changes and expanded education. Supporting documentation is included.,,Public,4 microfilm reels
26116,Board of Education,Tax sheltered investment records,1969-2024.,Chronologically by date.,The Utah Office of Education provides their employees investment opportunities which are part of their retirement benefits. The records in this series document tax sheltered 403 B investments which are part of the retirement benefits package.,Retain for 65 year(s),,
30474,Board of Education,Supporting Documentation for dispute resolution records,2023-,Chronological by date dispute filed.,"Supporting Documentation for Dispute Resolution Records refer to records created during the course of a due process hearing\, State complaint investigation\, special education mediation\, facilitated Individual Education Program\, or other dispute resolution process\, inquiry\, communication\, or other request not otherwise specified as Special Education Due Process Hearing Decisions\, Special Education State Complaint Decisions\, or Special Education Mediation Agreements. Such documents could include but are not limited to the following: motions filed by the parties; entries of appearance; other written requests to the hearing officer\, investigator\, or mediator; minute entries; orders granting or denying motions in a formal order; scheduling orders\, transmittal of the record and any documents contained therein; written and/or electronic transcripts of the proceedings; emails exchanged among the parties\, hearing officer\, complaint investigator\, mediator\, and State Education Agency staff;,requests for documentation and information; fulfillment of requests for documentation and information; etc. This series does not include a Special Education Due Process Hearing Decision (refer to series 30472); a Special Education State Complaint Decision (refer to series 30473); or a Special Education Mediation Agreement (refer to General Retention Schedule GRS-2302).",Retain for 3 year(s),Protected,
84618,Board of Education,Elementary school library list,2024.,Chronological,"The Elementary School Library List is an alphabetical listing of suggested library books for use by school librarians. The list\, which outlines the author\, title and publication information\, includes sections for kindergarten and elementary grades. Also included are lists of professional journals and books for teachers.",Permanent. Retain until administrative need ends,Public,2.00 cubic feet
14053,Board of Education,Scholarship records,1913-1939.,Alphabetical.,These records document students who registered for classes and received scholarship funds. These are ledgers.,,Private,
29864,Board of Education,School fees compliance certificates,1998-2024.,Chronological.,"These records document school compliance regarding fees per Utah Administrative Code R277-407. The individual school principles\, superintendents\, or charter directors and board chairs certify compliance with Utah Code\, Administrative Rule and the permanent Injunctions in the Third Judicial District Court Civil No. 920903376. Information includes the school fees waiver data\, school fee policy\, fee waiver policy and service in lieu of fees policy.",Retain for 5 year(s),Public,
30473,Board of Education,Special Education state complaint decisions,2023-,Chronological by date.,"This is a record of a decision made following a Special Education State Complaint Investigation under authority of the Utah State Board of Education. Special Education State Complaints contain allegations that a local education agency or other public agency in the State that provides special education and related services to students with disabilities has violated a requirement of federal and/or State special education laws. Once the complaint has been filed\, an investigator has 60 calendar days to investigate and generate a report which will form the basis for the decision and any corrective actions that may result. The record may contain a summary of facts and whether there were any violations of federal and/or State special education laws\, supporting evidence\, conclusions\, reasons for the decision\, and the final decision.",Retain for 6 year(s) after case is closed,Protected,
1879,Board of Education,High school graduates follow-up study data,undated-2024.,Alphanumerical,,Retain permanently,,
1827,Board of Education,Utah social service questionnaires,1966-2024.,Alphanumerical,,Permanent. Retain until administrative need ends,,
1960,Board of Education,School finance study records,1972-2024.,Alphanumerical,,Permanent. Retain until administrative need ends,,
9901,Board of Education,Budget ledgers,1962-,chronological,"Correspondence\, reports and data relating to voucher preparation\, administrative audit\, and other accounting and disbursing operations.",Retain for 2 year(s),Public,
1927,Board of Education,Conference and workshop records,1940-,Alphanumerical,"Occasionally the State Board of Education organizes conferences on special topics of importance in public education. These are outlines of topics covered or proceedings of these conferences. This includes activities in elementary schools\, 1941; high school graduation requirements and school principles\, 1952; and curriculum improvement in secondary schools\, 1966.",Permanent. Retain until administrative need ends,Public,1 microfilm reel
5621,Board of Education,Administrative records,1976-1978.,Alphanumerical.,"Sandy City Utah School District minutes; letter organizing Granite and Jordan districts. Fiche contains Board of Education's Utah Schools Newsletter\, Volume 5 1978.,Records detailing an organization\, which could include charts\, functional statements\, reorganization studies. Also administrative maps that show regional boundaries and headquarters of decentralized agencies or that show the geographic extent or limits of an agency's programs and projects.",Retain permanently,Public,1 microfilm reel
28860,Board of Education,Carson Smith scholarship records,2005-,"Chronological, thereunder alphabetical by surname.","These records support the agency's function to determine the eligibility of students to participate in the Carson Smith Scholarship program for students with special needs (Utah Code 53A-1a-707(2008)). Records contain applications\, issuance documentation\, renewal requests\, as well as meeting review notes and related records.",Retain for 3 year(s) after final action,Exempt,
29778,Board of Education,PETTS program records,2007-2024.,Chronological.,"These records support the agency's function to determine the eligibility of students to participate in the Paraeducator to Teacher Scholarship Program (PETTS) Scholarship Program for students with special needs (Utah Administrative Code R277-526(2017)). Records contain applications\, documentation\, renewal requests\, as well as meeting review notes and related records.",Retain for 3 year(s) after final action,Public,
1366,Board of Education,Teaching credentials applications,1898-1911.,Alphanumerical.,"These records document teacher applications for certification. Information may include age\, recommendations from professors and superintendents\, registrations\, certificates\, credentials filed\, school work completed\, and related records.",,Public,
84393,Board of Education,Literacy and English as a second language resource directory,i 1988-2024.,Alphabetical by title.,"_____This series contains catalogs of educational resources on both the state and local level. Each volume contains listings of each district's schools with outlines of the respective unit's instructional\, developmental and/or physical resources; and program specifics such as eligibility\, tuition schedules\, etc.\, are also included. The catalogs were produced as a reference for both public and private organizations dealing with educational programs\, directed particularly toward community and continuing education groups.,HOLDINGS: Utah Literacy and ESL Resource Directory.",Retain permanently,Public,
10631,Board of Education,Critical issues affecting education reports,1981-2024.,"Chronological, thereunder alphabetical by title.","This series contains reports produced by the Statewide Education Planning Commission. The members of the commission were appointed by the Board of Education on November 16\, 1979 to identify the critical issues facing education in the 1980s and to prepare a proposed plan of action for addressing these issues. The reports contain information pertaining to a master plan\, governance of public education\, public involvement and participation\, purpose and nature of schooling\, quality staff\, school facilities\, school finance\, and student potentialities.",Permanent. Retain until administrative need ends,Public,2.00 cubic feet
12086,Board of Education,Accessioned records,1948-1979.,None.,"Records include: specialist reports (1948\, 1955\, 1964-66\, 1981)\, Research Council records (1956-57)\, Production Work reports (1948)\, Work Produced by the Publication Division (1953\, 1955)\, Public School Survey Research Commission reports (n.d.)\, research reports (1964\, 1966\, 1975)\, surveys and studies (n.d.) junior high evaluation criteria (n.d.)\, superintendents' records (circa 1950-1960)\, Statistical Bulletin 1968: Information Guide to Utah School Districts\, a copy of ""Predicting Career Performance of Physicians from Biographical and Medical School Information"" (a dissertation by Grover Campbell Loughmiller\, University of Utah,Department of Educational Psychology\, June 1970)\, and local histories written/compiled by third and fourth grade students and teachers (1934-1936).",,Public,
10670,Board of Education,Extended year summer school statistical reports,1966-1970.,"Chronological by year, thereunder alphabetical by school district.","This series contains reports which contain statistical and financial data for the extended year and summer school program. The reports contain information pertaining to courses offered\, number of staff involved\, enrollment\, and financial reports.",Retain for 5 year(s),Public,
14058,Board of Education,Test results,1933-1949.,none,These are test results.,,Private,19 microfilm reels
14062,Board of Education,Evening high school student records,undated-2024.,none,,Retain permanently,,1 microfilm reel
26100,Board of Education,Organization Chart,1959-1960.,None.,This file includes an organization chart for the Utah Board of Education and descriptions of responsibilities and job qualifications for the building and grounds department.,,Public,
30155,Board of Education,Audit Committee meeting records,1990-,Chronological.,"These records are the meeting minutes and supplementary materials for the State Board of Education's Audit Committee. The Audit Committee meetings review internal matters and ongoing audits (Utah Code 63I-5-201(4)) and are not subject to the Open and Public Meetings Act\, therefore the records produced during these meetings are protected (Utah Code 52-4-103(9)(c)). The meeting minutes may also be referred to as summaries of action.",Retain permanently,Protected,
83740,Board of Education,Recipient report,1980-2024.,Alphanumerical by district name and number,These are reports of financial disbursements to districts from the main office and a listing of a financial transactions and allocations that go out to the school district. These records provide a breakdown of how the monies are divided according to minimum school budget allocation.,Retain for 5 year(s),,
84398,Board of Education,Designing education for the future project reports,1966-2024.,Chronological,"The purpose of the Designing Education for the Future reports was to develop a realistic design with long-range plans for improving all aspects of education. The reports contain information pertaining to preparation of teachers and other professional personnel\, the educational program\, economics and financial implications\, local and state organization\, management\, and improving state leadership in education.",Permanent. Retain until administrative need ends,Public,2.00 cubic feet 1 microfilm reel
84436,Board of Education,Legislative program manuals,1967-2024.,Chronological,"These manuals outline proposals presented to the legislature that pertain to the minimum school program\, budget\, educational reform and legislation.",Permanent. Retain until administrative need ends,Public,0.20 cubic foot 1 microfilm reel
84855,Board of Education,Utah school laws,1880-1978.,Chronological.,"_____This series contains biennial publications of the laws and references to laws applicable to Utah education. This includes not only specific ordinances for education itself but also the laws pertaining to teachers and administration\, taxation\, funding\, etc. Although discontinued in 1971\, demand for the publication prompted re-issue in 1978.",Retain permanently,Public,1 microfilm reel
84981,Board of Education,Utah Joint Committee on Educational Television reports,1963.,Chronological.,The Joint Committee was created to have responsibility for overall coordination of educational television in Utah for services and facilities. The series contains reports pertaining to the actitivies of the committee as well as reports to the legislature.,Retain permanently,Public,2.00 cubic feet 1 microfilm reel
85315,Board of Education,"Elementary and Secondary Education Act of 1965, Title III reports",1968-,Chronological,_____Title III of the act was passed by Congress to provide grants to local education agencies for innovative and exemplary educational programs and for supplementary education centers. Reports prepared at the state level summarize projects funded in local school districts. State plans were prepared for the U.S. Office of Education under provisions of the act to outline how the state proposed to administer the programs funded through the federal aid provided.,Permanent. Retain until administrative need ends,Public,2.00 cubic feet 1 microfilm reel
84421,Board of Education,School district consolidation and boundary change feasibility studies,1967-2024.,Chronological.,"The feasibility studies are evaluations of projected boundary changes or consolidations of schools. The reports contain recommendations and information pertaining to enrollment\, curriculum\, community\, school facilities\, transportation\, personnel and finances.",Permanent. Retain until administrative need ends,Public,2.00 cubic feet
84434,Board of Education,Perspectives magazine,1968-1969.,Chronological.,"This series is produced periodically by the Board of Education to improve communication among educators. Each volume focuses on one issue currently concerning educators\, with articles and reports pertaining to the problem. Also included are discussions of new state or federal programs and Board of Education decisions.",Retain permanently,Public,0.20 cubic foot
84437,Board of Education,Rankings of Utah and other selected states reports,1966-1975.,Chronological.,"This series contains reports comparing Utah and other western states in areas such as population\, enrollment and attendance\, teachers\, educational attainment\, financial resources\, revenues\, and expenditures.",Retain permanently,Public,0.20 cubic foot 1 microfilm reel
84629,Board of Education,School district evaluation reports,1915-2024.,"Alphabetical by district name, thereunder chronological","This series contains surveys of the state's school districts conducted by the Office of Education to assist local school officials in evaluating their district's programs. The surveys contain separate evaluations of the district's academic and administrative systems\, outlining specific problems\, observations\, and recommendations for improvement.",Permanent. Retain until administrative need ends,Public,2.00 cubic feet 1 microfilm reel
84978,Board of Education,Western states small school project reports,1962-1968.,Chronological.,"The purpose of this project\, which is funded by the Ford Foundation\, is to improve instruction in small schools. The reports contain information pertaining to opinion surveys\, graduating high school students\, courses offered\, student attitudes\, progress reports\, summer workshops\, and guidelines.",Retain permanently,Public,2.00 cubic feet 1 microfilm reel
23943,Board of Education,School building construction and inspection resource manuals,2000-2024.,Chronological,"This series contains resource manuals that are distributed to school districts throughout the state. The manuals provide district officials with guidelines for the design and construction of new facilities\, and for managing existing facilities. The manual was first produced in October 2000. Periodic updates or revisions are included in the series.",Permanent. Retain until administrative need ends,Public,0.20 cubic foot
12379,Board of Education,"Adult Education Program financial, statistical, and narrative reports",1957-2024.,Chronological.,"These reports are created by the Adult Education Program of Applied Technology Services in accordance with PL 100-297. They summarize the adult education programs held in the state of Utah. The narrative report describes (in detail) activities of the programs in the school districts. The financial report lists the revenues and expenditures of the programs\, and the statistical report includes statistical data about all of the programs in the state. Information includes the names of the schools\, amount of money received and used\, number of students helped\, and so forth.",Permanent. Retain until completion of publication or report,Public,
17691,Board of Education,Agency history,Undated.,Chronological.,"Documents created by the agency\, including pamphlets\, reports\, leaflets\, file manuals\, annual reports\, other published or processed documents\, and the last manuscript report\, if not published\, relating to management projects.",Retain permanently,Public,1 microfilm reel
10819,Board of Education,School directories,1912-2024.,Chronological.,"The series contains annual directories of state and local administrative personnel and offices\, school districts and educational organizations.,These are directories of all district staff. They include name\, district office or school\, position title\, business address and telephone number. The directories may also include home address and telephone number.",Permanent. Retain until administrative need ends,Public,3.00 cubic feet 10 microfilm reels
27623,Board of Education,Statistical Bulletin: Annual Information Guide to Utah School Districts,1960-1970.,Chronological.,"Any record\, regardless of format\, that is issued by a governmental entity for public distribution at the total or partial expense of that governmental entity. See Utah Code Section 9-7-101 8(a)(b) (2010) and 9-7-208 (2006)",,Public,1 microfilm reel
84401,Board of Education,Universities teacher education program reports,1971-2024.,Chronological.,"_____This series contains periodic evaluations of university and college teacher education programs. The studies include a standards analysis for each teaching major and minor offered that leads to certification. The universities and colleges evaluated include Brigham Young University\, Southern Utah State University\, University of Phoenix\, University of Utah\, Utah State University\, Weber State University\, and Westminster College.",Permanent. Retain until administrative need ends,Public,1.00 cubic foot 1 microfilm reel
84435,Board of Education,Utah Schools newsletter,1962-2024.,Chronological.,"This newsletter provides news about the Department of Education and developments in the educational environment. The newsletter contains information pertaining to current programs and policies\, briefs and special reports on specific programs or educators\, and outlines of conferences and meetings.",Permanent. Retain until administrative need ends,Public,0.20 cubic foot
84439,Board of Education,School buildings in Utah reports and supplements,1975-2024.,Chronological,"The purpose of the original report was to assist in bringing school facilities to acceptable life safety standards and to develop minimum standards for school building construction. The supplements are cost and statistical studies that update the original report. Published by legislative mandate\, the supplements include current information on building appraisals\, construction\, and renovation needs\, as well as enrollment and cost estimates.",Permanent. Retain until administrative need ends,Public,1.00 cubic foot 1 microfilm reel
84850,Board of Education,Educational Research Bulletins,1946-2024.,Chronological,"The annnual bulletin serves as a bibliography of education research studies from schools of education at Utah State University\, the University of Utah\, and Brigham Young University. Ph.D._dissertations are listed alphabetically by author\, and master's theses by major classification and author.",Permanent. Retain until administrative need ends,Public,0.20 cubic foot
84377,Board of Education,Federal and state program funds for public education catalogs,1970-2024.,Chronological.,"These reports are intended to provide school personnel with a brief catalog of aid programs for elementary and secondary education\, vocational technical education\, special educational services\, instructional media\, research and innovation\, teacher personnel services\, school food services\, auxiliary services and general administrative services. The catalogs contain information pertaining to program purpose\, eligibility\, administering agency\, program coordinator and appropriation.",Permanent. Retain until administrative need ends,Public,0.20 cubic foot 1 microfilm reel
84854,Board of Education,Superintendent's items handbook,1933-2023.,Chronological,"This series contains reports from the State Superintendent to the School District Superintendents. The reports contain resolutions\, teacher of the year nominations\, school program information\, policies and procedures\, and legislative bills related to education.",Permanent. Retain until administrative need ends,Public,2.00 cubic feet 1 microfilm reel
85311,Board of Education,"Higher Education Act of 1965, Title V reports",1968-,Chronological.,"Title V of the Higher Education Act of 1965 used grant money to recruit qualified individuals into the teaching profession. A requirement of the grant was to develop a statewide plan to further this objective and to report to the federal government on any programs funded by this act. The state plan outlines administrative and fiscal procedures\, objectives of the plan and a progress report of programs operating in school districts.",Permanent. Retain until administrative need ends,Public,1.00 cubic foot 1 microfilm reel
27570,Board of Education,Auxiliary Services reports,1967-1971.,Chronological.,"Any record\, regardless of format\, that is issued by a governmental entity for public distribution at the total or partial expense of that governmental entity. See Utah Code Section 9-7-101 8(a)(b) (2010) and 9-7-208 (2006)",Retain permanently,Public,1 microfilm reel
27552,Board of Education,Statistical Bulletin: Information Guide,1960-1970.,Chronological.,"These are pamphlets\, leaflets\, studies\, proposals and similar material printed by or for the school district or any of its departments\, programs or schools\, and made available to the public\, or the last manuscript report if not published.",Retain permanently,Public,1 microfilm reel
84405,Board of Education,Bulletins,1915-,Chronological,"The monthly bulletin acts as a newsletter for educators throughout the state. The bulletin contains information pertaining to state policies\, activities\, listings and reviews of conferences\, articles on educational concerns and suggested instructional materials.",Permanent. Retain until administrative need ends,Public,0.20 cubic foot 1 microfilm reel
17703,Board of Education,Statistical reports,1908-1969.,Numerical by district number,"Statistics on students\, faculty and staff in schools throughout the state\, submitted on standardized forms covering demographics and total number of new and transferred students. T",,Public,6 microfilm reels
19989,Board of Education,School district performance reports preparation handbooks,1991-2024.,Chronological.,"These reports have been developed to help school districts compile and report required information. The handbooks contain information pertaining to content\, information sources and reporting standards.",Permanent. Retain until administrative need ends,Public,1.00 cubic foot
20377,Board of Education,Statewide testing program reports,1930; 1990-2024.,Chronological.,"The Statewide Testing Program is a legislatively mandated uniform state testing program which calls for the administration of the same standardized achievement test to essentially all Utah students in grades five\, eight and eleven. The reports contain information pertaining to questions and answers about the program\, guidelines\, and Stanford core curriculum links. One report is dated 1930 while the remaining reports are from the 1990s.",Permanent. Retain until administrative need ends,Public,1.00 cubic foot
19964,Board of Education,Utah Conference on Higher Education newsletters,1958-2024.,Chronological,"These newsletters are produced to describe the activities of the Utah Conference on Higher Education. The articles pertain to the annual conference\, budget\, legislative activites\, biographies\, and events.",Permanent. Retain until administrative need ends,Public,0.20 cubic foot
12981,Board of Education,Superintendent's executive correspondence,ca._1896-,Chronological by year.,These records are correspondence with members of the Board's superintendency or section directors on issues of agency policy. They document agency decision making regarding agency policy and interests.,Permanent. Retain for 5 year(s),Public,
17732,Board of Education,Ibapah Indian School correspondence,undated.,Chronological.,"Resolution of the tribes of the Goshute Reservation. Resolution #66-G-23,Incoming and outgoing business-related correspondence\, regardless of format or mode of transmission\, that provides unique information relating to the functions\, policies\, procedures or programs of an agency. These records document executive decisions made regarding agency interests. Executive decision makers may include the Director\, Chief Administrative Officer\, Public Information Officer or other internal administrators as identified by the executive office.",Retain permanently,Public,1 microfilm reel
412,Board of Education,Superintendent's opinions,1966-,Chronological.,"The State Superintendent is required by law to issue\, publish and circulate opinions to school offices on questions regarding school law. The opinions contain information pertaining to finance\, personnel matters\, school dress standards and student voting\, etc.",Permanent. Retain until administrative need ends,Public,
1348,Board of Education,Publications,1920-2024.,Chronological.,"Documents created by the agency\, including pamphlets\, reports\, leaflets\, file manuals\, and other published or processed documents. These records include administrative\, academic\, and fiscal information; facilities; legislative action; and all other activities of the State Office of Education. Consists primarily of isolated publications not part of a more specific series.",Permanent. Retain until administrative need ends,Public,5.00 cubic feet 1 microfilm reel
1831,Board of Education,Status of teacher personnel reports,1951-,Chronological.,"This series contains reports on the current status of teachers in Utah. The reports include information pertaining to the number of personnel\, ethnic and racial background\, certification and training\, experience\, age and sex distribution\, teacher turnover\, authorization letters\, new personnel\, supply of teachers\, number of births in Utah\, population growth\, and enrollment.",Permanent. Retain until administrative need ends,Public,1.00 cubic foot 1 microfilm reel
3349,Board of Education,Minority education reports,1968-2024.,Chronological.,"This series contains bibliographies\, assessments\, and surveys pertaining to minority education.",Permanent. Retain until administrative need ends,Public,2.00 cubic feet
10656,Board of Education,Career and Technical Education annual evaluation reports,1971-2024.,Chronological,"Any record\, regardless of format\, that is issued by a governmental entity for public distribution at the total or partial expense of that governmental entity. See Utah Code Section 9-7-101 8(a)(b) (2010) and 9-7-208 (2006)",Retain permanently,Public,1 microfilm reel
4969,Board of Education,Curriculum reports,1949-2024.,Chronological,"This series contains reports pertaining to evaluations\, studies and analyses of curriculum.",Permanent. Retain until administrative need ends,Public,1.00 cubic foot 1 microfilm reel
10657,Board of Education,"Alcohol, tobacco, and drug reports",1939-,Chronological.,"This series contains reports pertaining to the effects of alcohol\, tobacco and drugs; federally and state funded drug abuse projects and drug and alcohol testing policies and procedures.",Permanent. Retain until administrative need ends,Public,1.00 cubic foot 1 microfilm reel
10886,Board of Education,Statewide educational assessment report,1975-2024.,Chronological,"These reports provide an analysis of the strengths and weaknesses of public education in Utah. The reports contain information pertaining to intellectual maturity (reading vocabulary and comprehension\, language expression\, and mathematics)\, emotional maturity (academic self-concept)\, social maturity (peer relations and extracurricular activities)\, aesthetic maturity (art and musicachivement)\, productive maturity (independent development\, career awareness and development)\, attitude toward school\, education processes\, and demographic and school classifications.",Permanent. Retain for 6 year(s),Public,1.00 cubic foot 1 microfilm reel
17687,Board of Education,Publications,1926-,Chronological.,"Documents created by the agency\, including pamphlets\, reports\, leaflets\, file manuals\, and other published or processed documents. These records include administrative\, academic\, and fiscal information; facilities; legislative action; and all other activities of the State Board of Education. Consists primarily of isolated publications not part of a more specific series.",Permanent. Retain until administrative need ends,Public,3 microfilm reels
10677,Board of Education,Educational quality indicators reports,1967-2024.,Chronological,"The purpose of these reports is to examine a variety of indicators which describe the quality of education in Utah's public schools. The reports contain information pertaining to student academic achievement and aptitude\, student attitudes\, non-cognitive characteristics (such as academic self-concept) and evaluations of their school experiences. Results are from the American College Testing program (ACT)\, the Scholastic Aptitude Test (SAT)\, the Utah Statewide Educational Assessment program\, the Advanced Placement program\, and the National Assessment of Educational Progress program.",Permanent. Retain until administrative need ends,Public,2.00 cubic feet 1 microfilm reel
10801,Board of Education,Community Education Partnership reports,1977.,Alphabetical.,"This series contains reports produced to assist the Board of Education in implementing public involvement in the education decision making process. The reports are titled: ""A Flexible Approach to Community Involvement\,"" ""School and Community Development Through Organized Public Involvement\,"" ""An Approach to Public Involvement In a Community Education Services Department Setting\,"" ""Public Involvement Using the Rural Futures Development Strategy\,"" and ""Approaches to Public Involvement in Education Decision Making."" These reports were produced by funding provided through the 1974 Community School Legislation Act.",Retain permanently,Public,2.00 cubic feet 1 microfilm reel
10679,Board of Education,Education conference reports,1941-2024.,Chronological,"This series contains reports from conferences and workshops sponsored by the Board of Education. The reports pertain to economic workshops\, educational conferences\, administrators' conferences\, and supervisory conferences.",Permanent. Retain until administrative need ends,Public,1.00 cubic foot 1 microfilm reel
10728,Board of Education,Core curriculum standards reports,1987-2024.,Chronological.,"This series contains reports pertaining to the standards which must be completed by all students as a requisite for graduation from Utah's secondary schools. The core curriculum represents standards of learning that are essential for all students. They are the ideas\, concepts\, and skills that provide a foundation on which subsequent learning may be built. The core curriculum standards are intended to occupy a major part of the school program\, but not the total curriculum of a course.",Permanent. Retain until administrative need ends,Public,1.00 cubic foot
10816,Board of Education,School finance reference manuals,1978-2024.,Chronological.,"This series contains annual finance reference reports to assist in understanding how public schools are funded. The reports contain information pertaining to regular\, restricted and unrestricted basic school programs\, special purpose programs\, board and voted leeway programs\, school building aid programs\, informational data\, minimum school program act\, administrative rules and a glossary of terms.",Permanent. Retain until administrative need ends,Public,1.00 cubic foot 1 microfilm reel
22660,Board of Education,Internal audit work papers,1990-2024.,"Chronological by year, thereunder numerically","These records support the agency's function to evaluate programs and recommend financial\, performance\, and compliance improvements for each program administered by the agency (Utah Code 63I-5-201(4)(2014)). Records generated by the agency's Internal Audit Unit provide documented support for each issued audit report and may include personnel records\, student information\, minutes of legally closed meetings\, interviews\, legal research\, copies of applicable laws\, administrative rules and policies\, findings and recommendations.",Retain for 10 year(s),Protected,
30152,Board of Education,Meeting Recordings,2011-,Chronological.,These recordings document USBE board discussions that are a part of an open and public meeting.,Retain for 3 year(s),Public,
29911,Board of Education,School Learning and Nurturing Development Trust Program annual reports,2015-,"Chronological, thereunder by local education agency.",These reports document plans and reports of expenditures by local school councils of restricted School Learning and Nurturing Development Trust program funds. The reports are used to monitor practices of school councils and expenditures of these trust funds. Information contains responses to required questions submitted annually by each school in the state.,Retain permanently,Public,
12980,Board of Education,Administrative Council minutes,1986-,Chronological by meeting date,"The Administrative Council of the Utah State Office of Education (USOE) is composed of the superintendent\, the deputy superintendent\, both associate superintendents\, and the coordinators and directors in USOE. These records are composed of the minutes of each executive committee meeting\, agenda for the meeting\, and documentation related to the topics discussed at the meeting.",Permanent. Retain for 3 year(s),Public,
12979,Board of Education,Executive Committee meeting minutes,1986-,Chronological by meeting date,"The Executive Committee is composed of the superintendent\, the deputy superintendent\, both associate superintendents\, the executive director of the Utah State Office of Rehabilitation\, and the executive secretary to the Board of Education. These records are composed of the minutes of each executive committee meeting\, agenda for the meeting\, and documentation related to the topics discussed at the meeting.",Permanent. Retain for 3 year(s),Public,
1368,Board of Education,Minutes and supporting documents,1930-,Chronological.,"The State Board of Education\, organized at statehood\, serves to provide a uniform system of quality secondary education throughout the state. This series includes copies of the minutes of board meetings as well as related documents and appendixes. Related documents include such things as agenda\, committee reports\, and correspondence.,These are the minutes of regular\, special\, and emergency meetings of official district committees\, boards\, and task forces. They may also include an official agenda. See Internal committee records",Permanent. Retain for 5 year(s),Public,38.70 cubic feet 1 microfilm reel
1873,Board of Education,Joint Board of Education and Board of Equalization meeting minutes,1929-1932.,Chronological.,"Records created by an official committee or board\, including advisory committees\, relating to executive establishment\, organization\, membership\, and policy. Includes agenda\, meeting minutes\, final reports\, and related records documenting the accomplishments of official boards and committees. May include audio and video recording.",Retain permanently,Public,0.20 cubic foot
1312,Board of Education,Minutes,1896-,Chronological.,"The State Board of Education\, organized at statehood\, serves to provide a uniform system of quality secondary education throughout the state. This series includes the official minutes of board meetings. The State Board of Education considers such things as budgets and distribution of education funds\, contracts\, program and district administration\, legislative proposals and administrative rules\, and licensure.,These are the minutes of regular\, special\, and emergency meetings of official district committees\, boards\, and task forces. They may also include an official agenda. See Internal committee records",Permanent. Retain until administrative need ends,Public,29 microfilm reels
1920,Board of Education,Staff committee minutes,i 1931-1961; 1970-1980.,Alphanumerical.,"Records created by an official committee or board\, including advisory committees\, relating to executive establishment\, organization\, membership\, and policy. Includes agenda\, meeting minutes\, final reports\, and related records documenting the accomplishments of official boards and committees. May include audio and video recording.",,Public,3 microfilm reels
12955,Board of Education,Strategic Planning Commission records,1987-1988.,Variable within each binder.,"Records created by a committee or conference\, including advisory committees\, relating to executive establishment\, organization\, membership\, and policy. Includes agenda\, meeting minutes\, final reports\, and related records documenting the accomplishments of official boards and committees. May include audio and video recordings if minutes are not taken.",,Public,
29609,Board of Education,Annual Report,2003-,chronological,"Any record\, regardless of format\, that is issued by a governmental entity for public distribution at the total or partial expense of that governmental entity. See Utah Code Section 9-7-101(7)(2017) and 9-7-208(4)(2006).",Retain permanently,,
85317,Board of Education,"Elementary and Secondary Education Act of 1965, Title I reports",1965-,Chronological,The act was passed by Congress in 1965 to stimulate school districts that had high concentrations of low income students and to provide better educational opportunities to them. The handbooks were created by the department to be used as a guide to Utah school districts in interpreting the act and in performing the correct procedures for applying for assistance. The evaluation reports explain the educational achievements of students who participated in Title I programs and also provide information for planning next year's activities.,Permanent. Retain until administrative need ends,Public,2.00 cubic feet 1 microfilm reel
28861,Board of Education,Internal audit reports,1990-2024.,"Chronological by year, thereunder numerically","These records support the agency's function to evaluate and recommend improvements for each program administered by the agency (Utah Code 63I-5-201(4)(2014)). Reports include the conclusions of the financial\, compliance\, and performance audits for all entities governed by the agency.",Permanent. Retain for 10 year(s) after completion of publication or report,Public,
17699,Board of Education,Central Utah vocational student records,Undated-2024.,Chronological.,These are class attendance sheets. They include student and class names.,Retain permanently,Private,2 microfilm reels
30023,Board of Education,"Redevelopment, Community, and Economic Development Agencies",1999-2024.,"Alphabetical by city, thereunder by project name","These records document Utah State Board of Education review of and participation in development projects throughout the state. Project records document Board direction to USBE voting representatives on development project Boards and may include project plans\, public meeting notices\, draft budgets\, blight studies\, final approved ordinances/resolutions adopting the projects\, and ongoing updates from RDA/CDA/EDAs.",Permanent. Retain for 3 year(s),Public,
84422,Board of Education,School evaluative criteria manuals,i 1960-2024.,Chronological.,"This series contains guides designed to assist school evaluation committees. These is one manual for elementary schools and another for secondary schools. Each includes a general outline for assessing the efficiency of school functions\, focusing on the quality and processes of the teaching staff. Specific directions for analyzing school programs and activities provide a format for determining areas of needed improvement. They were produced by special steering committee appointed by the State Superintendent of Public Instruction.,HOLDINGS: 1960\, 1967.",Retain permanently,,1 microfilm reel
84424,Board of Education,School transportation reports,1925-,Chronological.,"This series contains reports pertaining to pupil transportation and school bus regulation. The reports include transportation surveys\, school bus standards\, transportation regulations\, and bus driver handbooks.",Permanent. Retain until administrative need ends,Public,1.00 cubic foot 1 microfilm reel
30387,Board of Education,Core standards,1995-,Alphabetical by subject.,"These records contain the core standards adopted by the Utah State Board of Education for instruction in Utah's public schools. Records document the subjects and principles approved for teaching in the k-12 school system. Schools are required to base their instruction on the principles approved by the State Board of Education in the core standards. These standards are periodically reviewed and revised with input from stakeholders. These standards contain the basic knowledge\, skills\, and competencies each student is expected to acquire as the student progresses towards graduation.",Permanent. Retain until administrative need ends,Public,
3269,Board of Education,Budget and appropriation requests,1967-,Chronological.,"This series contains budget estimates and justifications prepared or consolidated by budget offices. The reports contain information pertaining to appropriation language sheets\, narrative statements\, workload/expansion plans and related schedules and data.",Permanent. Retain until administrative need ends,Public,1.00 cubic foot 2 microfilm reels
28512,Board of Education,Utah Science Technology and Research program budget reports,2008-2024.,Numerical by year,"These records contain annual budget reports and supporting financial and budgetary documentation for the Utah Science Research and Technology (USTAR) program as administered by the Utah State Office of Education for grades seven through twelve. The reports document the amount of further education credits earned by teachers in multiple school districts throughout the state\, as well as monetary compensation that the state pays those teachers for earning the credits\, and are used by the Office of Education to ensure that schools are using funds correctly and effectively.",Permanent. Retain for 7 year(s),Private,2.00 cubic feet
12954,Board of Education,Utah State Education Strategic Planning Committee files,1990-2024.,Chronological,"Records created by a committee or conference\, including advisory committees\, relating to executive establishment\, organization\, membership\, and policy. Includes agenda\, meeting minutes\, final reports\, and related records documenting the accomplishments of official boards and committees. May include audio and video recordings if minutes are not taken.",Permanent. Retain for 5 year(s),Public,
17698,Board of Education,Electronic High School student records,1994-2017.,Chronological.,"These student records document the classes students attended and the credits they earned. Transcripts document graduation and may include records for students who did not graduate. Transcripts may include class lists\, attendance\, test scores\, and suspensions or expulsions from school.,Official transcripts document students' graduation from high school and verify classes attended and credits earned. Transcripts should note suspension and expulsion from school. Transcripts of students who did not graduate are included in this schedule.",Retain permanently,Exempt,
84427,Board of Education,Annual reports,1864-,Chronological.,"The annual report of the State Superintendent of Public Instruction is an overall outline of the state's public educational system and is mandated by Utah Code 53E-1-203 (2023). Designed to provide of public account of the school system\, it includes a general evaluation of the Education Office's activities and programs. Each report reviews the accomplishments of the previous year\, recommending areas for new emphasis or improvement. Specific sections answer questions on funding\, productivity\, development\, quality and focus.",Permanent. Retain until administrative need ends,Public,6.00 cubic feet 10 microfilm reels