seriesNo,seriesEntityName,seriesTitle,seriesDateRange,seriesArrangement,seriesDescription,seriesTotRetentDesc,seriesPrimaryClassCode,seriesExtentDesc
28486,Elk Ridge (Utah),Building plans,2003-,None,"These are the blueprints and specifications submitted by building contractors or owners when applying for a building permit for the construction of commercial\, industrial\, apartments\, or single family residential structures. The specifications are compiled by the architect for use by the contractor to complete detail work providing type\, grade\, brand of materials to be used\, and general conditions which govern the methods to be employed. They also identify the temporary facilities\, job cleanup\, security\, time limits\, deadlines\, and responsibilities of the architect\, owner and contractor. They are used for determining code compliance and the enforcement of building codes. They are usually arranged by permit number or address.",Permanent. Retain until administrative need ends,,
15834,Elk Ridge (Utah),Deeds files (promissory notes with trust deed),undated,,"These are the original deeds which provide evidence of city ownership of property. Includes name\, addresses of grantor or grantee\, description of property\, date property was transferred to grantor.Usually filed alphabetically by name of property.",Retain permanently,Public,
15821,Elk Ridge (Utah),Accounts receivable,undated,,"These files consist of copies prepared by municipalities to collect amounts owed by vendors\, organizations\, and citizens having accounts with municipal agencies (UCA 70A-2-725).",Retain for 4 year(s),Public,
15823,Elk Ridge (Utah),General ledgers,undated,,These are a summary of receipts and disbursements by account and fund. May also include documentation from subsidiary ledgers to general ledger and accounting adjustments in the form of general entries.,Retain for 10 year(s),Public,
15820,Elk Ridge (Utah),Accounts payable,undated,,"These are records used to pay municipal bills. Files consist of copy of checks\, invoices\, purchase orders\, and receiving reports. May also include correspondence with vendors and computer printouts (UCA 70A-2-725).",Retain for 4 year(s),Public,
15839,Elk Ridge (Utah),"Class ""C"" road funding project files",undated,,"These project files document the funding for Class ""C"" roads. CLass ""C"" funding is money allocated to each city or town from the state road fund ""under rules and regulations mutually adopted by city officials and the State Road Commission"" (UCA 27-12-23). The files include amount of funds allocated and how funds were spent for each project (man-hours\, vehicle usage\, and material used).",Retain for 3 year(s),Public,
15832,Elk Ridge (Utah),City charter (articles of incorporation),undated,,"These files contain constitution\, bylaws and all amendments to city charters approved by the State Legislature.",Retain permanently,Public,
15813,Elk Ridge (Utah),Grant files (supporting documents),undated,,"These are reports on the administrative and fiscal operations of federal or state funded programs compiled on a monthly\, quarterly\, or semi-annual basis and all other supporting data.",Retain for 5 year(s),Public,
15816,Elk Ridge (Utah),Studies and surveys,undated,,"These are documents related to various studies by private and other government agencies. Includes working papers\, correspondence\, related documents and final report.",Retain permanently,Public,
15830,Elk Ridge (Utah),Insurance policy files (errors and omissions),undated,,These are insurance policy contracts between municipality and private insurers.,Retain for 15 year(s),Public,
15825,Elk Ridge (Utah),Administrative payroll report,undated,,These are reports and statistics with any supporting and related records to payroll operations and pay administration. Includes reports and data used for workload and personnel management purposes.,Retain for 3 year(s),Public,
15833,Elk Ridge (Utah),Contracts and agreements files (contractor's liability),undated,,"These files contain official agreements enforceable by law\, to acquire or incur services\, products. File may also include ordinances\, bonds\, job specification books\, and related correspondence.",Retain permanently,Public,
15836,Elk Ridge (Utah),Resolutions,1979-,Numerical by resolution number,"These are formal statements of a decision\, or expression of opinion put before or adopted by the city council. They may perform the same function as an ordinance. Resolutions may include the following: establishing water and sewer rates\, charges for garbage collection and fees charged for municipal services\, establishing policies and guidelines\, and regulating the use and operation of municipal property (UCA 10-3-717).",Retain permanently,Public,
15838,Elk Ridge (Utah),Special assessment plats (residential address),undated,,"These plats show the location of properties that are affected by special assessments. Plats are used for reference and for compilation of tax roll. They include footage\, actual property lines\, township and range\, rights-of-way\, monument markers\, lot measurements\, blocks\, subdivision names\, and color coding to indicate properties being assessed.",Retain for 5 year(s),Public,
15817,Elk Ridge (Utah),Bond anticipation notes (debt service),undated,,"These notes are used by municipalities pursuant to an appropriation resolution for bonds in anticipation of payable and valorem taxes and constitute a full obligation of the municipality\, ""the bond anticipation notes and the interest on them shall be secured by a pledge of the full faith and credit of the municipality"" (UCA 11-14-19.5).",Retain for 1 year(s),Public,
15826,Elk Ridge (Utah),Insurance policy files (worker's compensation fund),undated,,These are insurance policy contracts between municipality and private insurers.,Retain for 15 year(s) after final action,Public,
15829,Elk Ridge (Utah),Insurance policy files (commercial auto),undated,,These are insurance policy contracts between municipality and private insurers.,Retain for 15 year(s),Public,
15837,Elk Ridge (Utah),Special assessment plats (property assessment listing),undated,,"These plats show the location of properties that are affected by special assessments. Plats are used for reference and for compilation of tax roll. They include footage\, actual property lines\, township and range\, rights-of-way\, monument markers\, lot measurements\, blocks\, subdivision names\, and color coding to indicate properties being assessed.",Retain for 5 year(s) after final action,Public,
15828,Elk Ridge (Utah),Insurance policy files (commercial general liability),undated,,These are insurance policy contracts between municipality and private insurers.,Retain for 15 year(s),Public,
15831,Elk Ridge (Utah),Liability risk management case files,undated,,"These are case files of the reporting\, investigation and settlement of liability claims filed against the municipalities.",Retain for 20 year(s),Public,
15818,Elk Ridge (Utah),Bond redemption registers (building and performance),undated,,These registers are used to record the redemption of coupons for municipal bonds.,Retain for 3 year(s) after final action,Public,
15827,Elk Ridge (Utah),Insurance policy files (commercial property),undated,,These are insurance policy contracts between municipality and private insurers.,Retain for 15 year(s),Public,
15812,Elk Ridge (Utah),Grant files original applications,undated,,"These are files on monetary grants received from state and federal sources. Includes the original applications\, contract agreements\, annual and final performance reports.",Retain permanently,Public,
15814,Elk Ridge (Utah),Organizational charts,undated,,These are files containing organizational charts and reorganizational studies. They are graphic illustrations providing a detailed description of the arrangement and administrative structure of the municipality. They also include agency histories and selected background material. Agency histories and selected background material.,Retain permanently,Public,
12124,Elk Ridge (Utah),Minutes,1977-,Chronological,"These are the official minutes of regular\, special\, and emergency meetings of municipal committees\, boards\, and task forces.",Retain permanently,Public,2 microfilm reels
29267,Elk Ridge (Utah),General plan,2010-,none,"These are comprehensive plans for municipal development adopted by the city commission. ""Each municipality shall prepare and adopt a comprehensive\, long-range general plan for present and future needs of the municipality; and growth and development of all or any part of the land within the municipality"" (Utah Code 10-9a-401(1) (2005)). ""The planning commission shall make and recommend to the [city commission] a proposed general plan for the area within the municipality"" (Utah Code 10-9a-403(1)(b) (2012)). The plans serve as a guide for decision-making on rezoning and other planning proposals and as the goals and policies of municipalities attempting to guide land use in local jurisdictions. The plans include ""planning commission's recommendations for the development of the territory covered by the plan\, and may include\, among other things: (a) a land use element; (b) a transportation and circulation element; (c) an environmental element; (d) a public service and facilities element; (e) a rehabilitation\, redevelopment\, and conservation element; (f) an economic element; (g) recommendations for implementing the plan\, including the use of zoning ordinances\, subdivision ordinances\, capital improvement plans\, and other appropriate actions; and any other elements that the municipality c,a rehabilitation\, redevelopment\, and conservation element; (f) an economic element; (g) recommendations for implementing the plan\, including the use of zoning ordinances\, subdivision ordinances\, capital improvement plans\, and other appropriate actions; and any other elements that the municipality considers appropriate"" (Utah Code 10-91-403 (3) (2012)). The plan may also include maps\, plats\, and charts.",Retain permanently,,
15822,Elk Ridge (Utah),Audit reports,undated,,These are reports prepared by external auditors examining and verifying the municipality's financial activities for the year. These reports include statements of receipts and disbursements for each department (UCA 10-6-151).,Retain permanently,Public,
15815,Elk Ridge (Utah),Policies and procedures,undated,,"These are manuals which indicate the responsibilities and guidelines on administrative policies\, operational procedures\, and rules and regulations.",Retain permanently,Public,
15819,Elk Ridge (Utah),Annual budget,undated,,The final annual municipal financial plan approved by the city council for all expenditures of municipality.,Retain permanently,Public,
15835,Elk Ridge (Utah),Ordinances,undated,,"These books contain the legislative action of city council to regulate\, require\, prohibit. govern\, control\, or supervise any activity\, business\, conduct\, or condition authorized by UCA 10-3-701 to 714. An ordinance includes the title\, preamble\, an ordaining clause\, subject of ordinance\, when applicable\, penalty of violation\, effective date\, signature of mayor or acting mayor\, and municipal seal.",Retain permanently,Public,