seriesNo,seriesEntityName,seriesTitle,seriesDateRange,seriesArrangement,seriesDescription,seriesTotRetentDesc,seriesPrimaryClassCode,seriesExtentDesc
8351,Department of Government Operations. Division of Finance,Month-to-date file of paid vouchers,1981-1996.,Chronological by warrant date,This is an on-line file which records the daily payment of vouchers. This is part of Vouchers Payable Data System. This file includes all the information produced by the Warrant Generator.,Retain for 7 month(s),,
8350,Department of Government Operations. Division of Finance,Paid vouchers transaction tape,1981-1996.,None,This is data used to update the on-line Month-to-Date/Month's End History File for Paid Vouchers. This is a daily transaction. This is part of Vouchers Payable Data System. This system includes all the data transferred from the warrant request plus the warrant number and the warrant date.,Retain for 3 month(s),,
8363,Department of Government Operations. Division of Finance. Accounting Operations,Operations guides for financial data processing programs,1981-,None,"This guide explains in detail how to use the system. It shows how data should be entered and what steps are necessary to start processing the data. It indicates the frequency that all reports or output should be run and what the distribution is on the output. It also describes how to recover data in case any information is lost during an operation. This is part of Vouchers Payable Data System. This guide includes an index\, a system description and a flow chart\, input/ output steps\, operations procedures\, and a detailed description of each function the computer performs.",Retain for 1 year(s),,
8371,Department of Government Operations. Division of Finance,Interdepartmental transfers,1975-1996.,None,"This is an accounting document that requests the transfer of funds between agencies for services rendered or materials purchased. These documents include payee or agency's identification number (low organizational number) and name\, payer's name and low organizational number\, the amount transferred\, and the DF 50 control number.",Retain for 3 year(s),Public,
8394,Department of Government Operations. Division of Finance,Work funding program worksheets,1981-2006.,None,"These are data entry forms and source documents used for establishing and revising agency budgets in the accounting system. Data is listed by department. This record includes data entry forms for establishing and revising agency budgeted amounts\, the actual amounts spent\, and finance schedules 4\, 4r which are work program expenditure forms; schedules 5\, 5r\, which are work program revenue forms; and schedules 7\, and 7a which are capital outlay detail listings.",Retain for 5 year(s),Public,
8379,Department of Government Operations. Division of Finance,Warrant cancellation system,1984-1996.,None,"This automated system is used to prepare data for entry to the Financial Information Resource System (FIRMS) for any warrant (check) that has been cancelled. The system uses one program which is procedure controlled and menu driven. Input is one on the Wang VS system. It also does all cancellation notices for expenditures and tax refunds. It does not do cancellation notices for the State Insurance Fund\, Department of Social Services\, or Department of Health. These are handled by the respective agencies. This record includes records series 8380-8386.",Retain for 7 year(s),,
8393,Department of Government Operations. Division of Finance. Financial Reporting Office,Leasing agreements between state agencies and the division of finance,1984-,Chronological,"In 1984\, the state of Utah sold $34\,490\,000.00 worth of revenue bonds for the purchase of equipment for agencies. These files are the lease agreements with agencies using this money for purchases. This is the documentation for the repayment of the bond notes. Rent goes towards repayment of bonds. After 1985\, the Legislature changed repayment method; only agencies involved in agreements before 1985 will continue to fund repayments. Agreements are between the agencies and DAS. Trustee statements are monthly. This record includes bond documents\, lease agreements\, trustee statements\, policies and procedures\, what equipment was bought\, the annual payment schedule\, the amount\, the security agreement if there is a lien on the equipment\, andthe name of the division purchasing the equipment.",Retain for 13 year(s),Public,
18670,Department of Government Operations. Division of Finance,Insurance fund biennial reports,1942-1956.,,,,,1 microfilm reel
18679,Department of Government Operations. Division of Finance,Bond refunds,1968-1975.,Chronological.,"Official files regarding authority to issue bonds (general obligation or revenue). Records may include Indenture of Trust\, leases\, authorizing resolutions\, offering documents\, certificates\, specimen bonds\, etc.",,Public,1 microfilm reel
18685,Department of Government Operations. Division of Finance. Financial Reporting Office,Affidavits and bonds,1981-,None.,"These documents describe the purpose of accounting funds\, why they were created\, and the legal authority by which they are created. These are reference files used by the Financial Reporting staff. They are periodically updated when fund descriptions change. The reports include fund descriptions\, legal authority\, fund numbers\, and unique characteristics of each fund.",Permanent. Retain for 5 year(s) after final action,Public,1 microfilm reel
18916,Department of Government Operations. Division of Finance,Payroll record,1942-1950.,,"Reports and statistics with supporting and related records pertaining to workload and personnel management\, payroll operations and administration.",,Private,
24246,Department of Government Operations. Division of Finance,Payroll reconciliation,1995-2024.,chronological by pay period,"This series contains various reports compiled to maintain record of reconciled payroll. Additional information includes reconciliation worksheets between payroll\, general ledger\, and accounts payable along with supporting documentation. Description changed effective in March 2003.",Retain for 10 year(s),Private,
30770,Department of Government Operations. Division of Finance. Accounting Operations,Zoho system new user reports,2018-,Chronological by calendar year.,These records report new users who have accessed Zoho. These reports are used to update user information in Zoho.,"Retain for 3 year(s) or until administrative need, whichever is less",Public,
30773,Department of Government Operations. Division of Finance. Accounting Operations,Training materials,2018-,Alphabetical by training topic.,"These records contain the training materials and the documents used to create training materials. They include mass communication mailers\, graphics\, assets\, training content\, training videos\, quick reference guides\, and walk-throughs.",Retain for 4 year(s) after superseded,Protected,
30958,Department of Government Operations. Division of Finance,Payroll biweekly records,2003-,Database.,"These records contain the biweekly payroll\, deduction\, tax\, and garnishment reports for State of Utah payroll.  These records are retained for 10 years after the death or retirement of an employee. If the Division of Finance is not made aware of the retirement or death of an employee\, these records are retain for 65 years after the start date of the employee.",Retain for 65 year(s) after date of hire,Private,
30777,Department of Government Operations. Division of Finance. Accounting Operations,Financial system records and reports,2012-,Chronological by fiscal year.,"These are records and reports that are created by the statewide accounting system and the Financial Information Systems (FIS) support staff\, and the documentation is used to administer\, test and maintain the systems. They include check register reports\, nightly cycle reports\, monthly cycle reports\, agency monthly reports\, and reports generated by FINET cycle processes including payment tracking. These records contain information on the budget\, grants\, payroll\, revenue expenses\, accounting reports\, bank reconciliations\, trial balance reports\, and the statement of revenues and expenditures by fund. These records also include records necessary for testing the statewide accounting system including change requests\, test plans\, test files\, test result cases\, unit testing\, and other supporting documentation.",Retain for 10 year(s),Protected,
30968,Department of Government Operations. Division of Finance,Payroll system testing records,2024-,Chronological by calendar year.,"These records document testing the payroll system to implement new features\, verify IRS and tax changes\, and other system updates.",Retain for 3 year(s),Private,
30986,Department of Government Operations. Division of Finance,Payroll year end records,2003-,Database.,"These records contain W2 forms\, W3 forms.",Retain for 65 year(s) after date of hire,Private,
30967,Department of Government Operations. Division of Finance,Payroll and retirement working documents,2014-,Chronological by calendar year.,"These records contain payroll reconciliations and audits\, working documents necessary to process payroll\, and retirement working records and reports necessary to process payroll for State of Utah employees. These records are used to prepare\, process\, and audit employee payroll and retirement.",Retain for 10 year(s),Private,
31010,Department of Government Operations. Division of Finance,Finance system access review records,2024-,Alphabetical by employee surname.,"These records contain the annual security review of access to FINET\, FINDER\, SAP\, and other systems. These records are used to identify teammates who have changed positions and no longer need access to these systems\, and ensure that those teammates' permissions have been deactivated.",Retain for 3 year(s),Protected,
31207,Department of Government Operations. Division of Finance,Administrative rule records,2012-,Numerical by rule number.,These records are the administrative rules that statute authorizes the Division of Finance to create.,Retain permanently,Public,
31216,Department of Government Operations. Division of Finance,Requests to refund Automated Clearing House payments,2015-,Chronological by year.,These records document requests to refund Automated Clearing House (ACH) payments.,Retain for 10 year(s),Private,
30831,Department of Government Operations. Division of Finance,Internal controls and audit temporary records,2024-,None.,This record series contains the temporary processing documents required to aid the Division of Finance in conducting internal control reviews and audits. These records contain documents that may be sensitive in nature and are used to create the audit working papers.,"Retain for 3 year(s) or until administrative need, whichever is less",Private,
30635,Department of Government Operations. Division of Finance. Financial Reporting Office,Olene Walker fund home loans,1989-,Numerical by loan number.,"These records contain the documentation for Multi-Family housing loans and low-income single family loans supported by the Olene Walker Fund\, including acquisition\, construction\, or rehabilitation of affordable rental housing.",Retain for 10 year(s) after final action,Private,
31029,Department of Government Operations. Division of Finance,Quarterly release planning records,2023-,Chronological by fiscal year.,"These records document quarterly planning and prioritization of projects and operations within the Division of Finance. They are used to coordinate teams and plan workloads. They include project lists\, agendas\, presentations\, and other supporting documentation.",Retain for 3 year(s),Protected,
30645,Department of Government Operations. Division of Finance. Financial Reporting Office,Internal Service Fund Interfund Loan Repayment Schedules,2013-,Chronological by fiscal year.,These records contain the Internal Service Fund (ISF) Interfund Loan Repayment Schedules and supporting documentation. These schedules show how the interfund loans for capital assets to the ISFs from the general fund are repaid and the amount of time it takes for them to be repaid. These schedules are needed to document that the interfund loans between the ISFs and the general fund are not transfers for Annual Comprehensive Financial Report purposes.,Retain for 7 year(s) after final action,Public,
31040,Department of Government Operations. Division of Finance,Agreements and contracts,2010-,Alphabetical by contract name.,These records contain agreements and contracts signed by the director of the division of finance.,Retain for 7 year(s) after expiration of contractual agreement,Public,
31054,Department of Government Operations. Division of Finance,Administrative team tracking records,2020-,None.,"These records document the name\, phone number\, office location\, ELCID\, FINET coding\, and other information for each staff member. These records also include a list of low cost equipment assigned to teammates\, including monitors\, docking stations\, laptops\, and other equipment with a cost of $100 - $5\,000. These records are used by administrative staff to support finance staff members.",Retain until superseded,Public,
30889,Department of Government Operations. Division of Finance,Statewide annual group gathering report and supporting documentation,2005-2023.,Chronological by fiscal year.,"This record series contains the documents required to complete the LPD016 Annual Group Gathering Report for state agencies. These records only include group gatherings that cost less than $50\,000. These documents are retained in the shared drive.",Retain for 5 year(s),Public,
30900,Department of Government Operations. Division of Finance,Vendor and Customer FINET Records,1996-,Database.,"These records contain FINET VCC (vendor/customer creation)\, VCM (vendor modification)\, CCM (Customer Modification)\, and the forms required to complete them. They are linked to profiles and used to modify vendors and customers. Vendors and customers may include state employees\, outside agencies\, partners\, businesses\, federal groups\, and others.",Retain for 10 year(s),Protected,
30901,Department of Government Operations. Division of Finance,FINET Vendor or Customer Table,1996-,Database.,These records contain vendor and customer information necessary for processing and accepting payments in FINET. This table is a living document that is updated daily.,Retain until superseded,Private,
30710,Department of Government Operations. Division of Finance. Financial Reporting Office,Annual Comprehensive Financial Report database records,2012-,Database; chronological by fiscal year.,"This series contains electronic files of formally organized state agencies' summarized financial transactions\, which have been extracted from the State of Utah Financial Accounting System. The records are used to establish the State of Utah's Annual Comprehensive Financial Report.",Retain for 10 year(s),Public,
30717,Department of Government Operations. Division of Finance. Financial Reporting Office,Federal payments for land use and production,2013-,Chronological by fiscal year.,"These records contain the documentation and county elections that are used to calculate and distribute counties' annual Payment In Lieu of Taxes (PILT) payments received from the Federal Government. These records also document the entity's function to communicate with each county about which of two laws they have elected to receive funds under\, the Secure Rural Schools Act or the 1908 Act\, as well as how each county would like to allocate their funds between Title I\, Title II and Title III. The elections are compiled and submitted by the entity to the National Forest Service as requested\, and supporting documentation is saved when the payments are distributed annually. These records also contain the documentation to support the receipt and distribution of the monthly mineral lease funds sent to the entity by the Bureau of Land Management. Lastly\, the records contain annual reporting to the Federal Government to show how all of these federal funds have been distributed during the prior federal fiscal year.",Retain for 10 year(s),Public,
30732,Department of Government Operations. Division of Finance. Financial Information Systems,Interface request forms,2008-,None.,These records document requests to establish FINET transaction uploads be completed as a process.,Retain for 30 year(s),Public,
30928,Department of Government Operations. Division of Finance,Travel request and reimbursement temporary records,2018-,Alphabetical by division name.,"This record series contains the documents required to authorize and reimburse travel and other expenses of state officers and state employees of the Department of Government Operations. After these documents have been processed\, they are retained on the shared drive for reference.","Retain for 3 year(s) or until administrative need, whichever is less",Public,
31120,Department of Government Operations. Division of Finance,Warrant cancellation and lost check replacement forms,2016-,Chronological.,These records include complete warrant cancellation and lost check replacement forms. These records are used to cancel and reissue warrants.,Retain for 10 year(s),Private,
30545,Department of Government Operations. Division of Finance,FINET accounting database records - trusts,2006-,Database.,"This record series contains the electronic financial transactions for the State's trust funds. PDFs\, Excel\, Word files\, and other supporting documents may be attached to transactions. These financial transactions support each fund's assets\, liabilities\, expenses/expenditures\, revenues\, and fund balance.",Retain for 7 year(s) after final action,Public,
81224,Department of Government Operations. Division of Finance,Annual Payroll files,1983-2003.,Alphabetical.,"Year-End Payroll Master (FI.PPPSYS.PAYMAST.YEXXXX.) Benefit Deduction Check Register (FI.PPPSYS.BENEFIT.REG.)\, Payroll Register (FI.PPPSYS.REG.SPOOL.) Electronic Funds Transfer (FI.PPPSYS.PAYROLL\,EFT.AUDIT.FICHE.)\, W-4 Tax Forms\, Employee Tax and Earnings Quarterly History Report (FI.PPPSYS.SPOOL.EARN.). These files are the end product\, the roll-up\, of the system. They are the record copy of much of the system information.",Retain for 56 year(s),Private,
80511,Department of Government Operations. Division of Finance,Revenue subsidiary ledger activity,1990-1996.,None.,"Records used as posting and control media\, subsidiary to the general and allotment ledgers\, and not elsewhere covered in this schedule.",Retain for 7 year(s),Public,
80504,Department of Government Operations. Division of Finance. Financial Information Systems,Internal services billing,1996.,None,"Records that document receipt of cash or transfers between state agencies in the state acounting system\, and other relevant information. Includes cash receipts (CR)\, inter-agency transactions (IAT)\, and revenue (IN) transactions.",Retain for 3 year(s),Public,
82260,Department of Government Operations. Division of Finance,Disbursed warrant cash register,1984-1996.,numerical,"This register is used to keep track of money sent to State Treasurer and track the cash flow. It includes check number\, amount\, department and date of deposit.",Retain for 3 year(s),,
82291,Department of Government Operations. Division of Finance,Certificates of participation,1984-,Alphabetical by agency,"In 1984 there was money loaned to the state agencies for fixed asset purchase. These files are a history and tracking of that loan money as it is paid back to the loanee. They include a list of equipment purchased\, bills\, amount spent\, and payment history.These are leasing agreements between State agencies and the Division of Finance.",Retain for 7 year(s) after final action,,
82305,Department of Government Operations. Division of Finance,Daily detail reports,1984-1996.,Numerical,These are reports printed from the FIRMS system. They are printed on fiche. These are ledger reports reflecting the posting of information to monthly detail reports.,Retain for 5 year(s),Private,
82183,Department of Government Operations. Division of Finance,Internal service fund allocation of indirect cost report,1986-2013.,none,This report is printed yearly and indicates how costs are spread out among the internal service funds. It includes the cost detail and basis of allocation of each fund.,Retain for 10 year(s),,
82163,Department of Government Operations. Division of Finance,Refund check register,1988-1996.,none,This is a tape run from the voucher payable system. It is a refund check register.,Retain for 3 month(s),,
1014,Department of Government Operations. Division of Finance,Personnel action notices,1969-1988.,Alphabetical by employee name,"Division of Human Resource management (DHRM) Form 33 documents initial employment\, promotion\, transfers to or from agency\, separation\, and all other individual personnel actions. Prior to 1988 these records were microfilmed by the Division of Personnel Management. Beginning in 1988 this information is maintained on the Human Resource Management automated system.",Retain for 33 year(s),Private,
1054,Department of Government Operations. Division of Finance,Payroll operating reports,1969-1971.,Alphanumerical.,Expenditure computer printouts.,Retain for 3 year(s),Public,
988,Department of Government Operations. Division of Finance,Purchase ledger,1936-,Alphanumerical.,"1947 volume has sections for appropriation\, personal services\, current expense\, capital outlay\, and payroll by individual employee.",Retain permanently,Public,
2818,Department of Government Operations. Division of Finance. Financial Reporting Office,Annual Comprehensive Financial Report working papers,1980-,Chronological by fiscal year,"These records are the working papers used by the Division of Finance to create Utah's Annual Comprehensive Financial Report (ACFR). The data gathered may include the following types of records: spreadsheets\, memos\, closing reports for the accounting system\, closing correspondence\, notes and statistical information\, trust and agency information\, due to and due from information\, year end clean-up information\, journal entries\, and single audit reports. These records are used to research closing decisions.",Retain for 10 year(s),Public,
5984,Department of Government Operations. Division of Finance,Annual Comprehensive Financial Report,1920-,Chronological by year.,"The Comprehensive Annual Financial Report\, or Annual Comprehensive Financial Report\, is presented in three sections; Introductory\, Financial\, and Statistical. The Introductory section contains a list of principal officials\, transmittal letter\, state organization chart\, and graphic presentations\, giving an overview of state operations. Included in the Financial section are the general purpose financial statements and footnotes; the individual\, combining and account group financial statements; and the State Auditor's report. A history of selected financial and demographic information is in the Statistical section. The report includes all funds and account groups of the State.  This report is published annually to summarize the financial position and results of operations in the state. The data is divided into sections regarding various funds\, such as General Fund\, Uniform School Fund\, Transportation Fund and so forth. Note that this is not an audit\, so no opinion is expressed as to whether or not data presents fairly the financial position of the State. Agency reports at the end of the fiscal year on the status of appropriation accounts and apportionment.",Permanent. Retain until administrative need ends,Public,2.00 cubic feet 1 microfilm reel
5986,Department of Government Operations. Division of Finance,Fund documentation,1980-2013.,Alphanumerical,"Describes the purpose of accounting funds\, why they were created\, and gives the legal authority by which they are set up. This is a reference file used by the Financial Reporting staff. It is periodically updated and deleted when fund descriptions change.",Retain permanently,,
5757,Department of Government Operations. Division of Finance,Budget and appropriation request manuals,1967-1978.,Chronological.,"This series contains budget and appropriation request manuals. The manuals contain information pertaining instructions for request forms\, sample forms\, and previous budgets and appropriations.",,Public,
8456,Department of Government Operations. Division of Finance,Cash reconciliation report,1980-1996.,None,"This report is used to balance the warrant registers with the state's financial ledgers\, Financial Information Resource Management System (FIRMS). It is prepared and a copy is sent to the Department of Social Services\, the Treasurer's Office\, the State Insurance Fund\, and the Department of Health. This report includes check deletions\, stop payments\, copies of payroll checks\, voided checks\, checks added to the system\, checks that have been cashed\, journal entries\, balances\, deposits\, withdrawals\, and worksheets.",Retain for 3 year(s),Private,
8462,Department of Government Operations. Division of Finance. Accounting Operations,Returned warrants,1985-,undated,"These are non-redeemed warrants which have either been returned to Finance by an individual or have been returned through the mail. This record includes Warrants for Expenditures\, Payroll\, and tax refunds. It also includes payee's name\, salary and salary withholdings (taxes and deductions)\, and tax information (FICA\, income tax).",Retain for 1 year(s),Private,
8465,Department of Government Operations. Division of Finance,Check reformation transaction tape,1972-1996.,None,This tape combines the separate tapes into one tape for simplification purposes. It adds the bank account number and calculates the totals for each warrant writers daily totals. This record includes the same information as the input tapes. This is part of the Warrant Reconciliation System.,Retain for 7 day(s),Public,
8468,Department of Government Operations. Division of Finance,Daily redeemed check listing security tape,1972-1996.,None,"This is a listing of all checks redeemed during a twenty-four hour period. This is a security tape which is stored at Perpetual Storage Vault. This record includes warrant number\, warrant amount\, the date it cleared the bank\, the warrant issue date\, and the bank's sequence number (reference number). This is part of the Warrant Reconciliation System.",Retain for 20 day(s),,
8472,Department of Government Operations. Division of Finance,Check clearance information transaction tape,1972-1996.,None,"This is daily input from the bank that shows which checks have cleared. It is used to determine which checks are still outstanding. The information from this system includes the account number\, check number\, date the check was cashed\, the amount per check the bank charged for processing the check\, and the check reference number. This is part of the Warrant Reconciliation System.",,,
8329,Department of Government Operations. Division of Finance,Fiscal records,1972-,None,"These records relate to the cost of operating the division. They include posting and control media which is the agency's copy of the appropriation and allotment ledgers; telephone billing forms; charges to the department's accounts\, operating instructions and warranties for their equipment; memoranda and correspondence; and\, information on equipment suppliers\, services\, and training. Information includes charges for equipment\, types of equipment\, information on space and organizational needs\, and the routine expenses incurred by the bureau in the performance of its duties.",Retain until administrative need ends,,
8333,Department of Government Operations. Division of Finance,Personnel files (agency copy),1953-,Alphabetical by name,"This is the complete work history of an individual while employed by the state. This record includes name\, address\, social security number\, work history\, all changes in employee's grade\, step\, pay\, position title and classification code\, letters of commendation\, letters of recommendation\, training completion certifications\, application for employment\, performance appraisal information\, salary history\, low organization number\, distribution code\, performance plans\, and position descriptions questionnaires. Actions include new hire information\, rehire information\, cost of living adjustment\, promotion\, reinstatement\, transfer from divisions\, performance increases\, reassignments\, leave without pay status\, productivity increase\, specialadjustments\, demotions\, reclassifications\, longevity\, and other specified actions.",Retain for 65 year(s),Private,1 microfilm reel
8336,Department of Government Operations. Division of Finance,Records transfer sheets (agency copy),1977-,None,"These are inventories of all records sent to the Utah State Archives. A copy of the transfer sheet is transferred along with the records to the State Archives. When the transfer is complete and the records have been processed and stored\, the transfer sheet with the accession number is returned to the agency. These documents include name of originating agency and the records officer\, date of the transfer\, the accession number\, the retention and disposition of the records series\, and description of the contents of all boxes transferred object matter.",Retain until final action,,
8349,Department of Government Operations. Division of Finance,WANG vouchers payable processing tape,1981-1996.,None.,This is a tape file that contains all Vouchers Payable information awaiting processing by the Warrant Generator. This is part of Vouchers Payable Data System.,Retain until administrative need ends,Public,
8352,Department of Government Operations. Division of Finance,Month's end history file of paid vouchers,1981-1996.,Chronological by warrant date,This is the end of the month record of all the month's voucher payments. It is transferred from the Month-to-Date File of Paid Vouchers once a month. It is used to balance the ADABAS Vouchers Payable Daily Totals Report after each month's file has been transferred to tape. A security backup of this tape is made and transferred to the Perpetual Storage vault because this file is a vital record. This is part of Vouchers Payable Data System. This record includes all the information produced by the Warrant Generator.,Retain for 2 year(s),,
8364,Department of Government Operations. Division of Finance,Systems guide,1981-2023.,None,"This manual is used by programmers and information analysts to reprogram the computer and to ascertain whether the system is operating according to design. This is part of Vouchers Payable Data System. The manual includes definitions of the system including functional requirements; data requirements; system/ subsystem specifications; authorizing directives; definitions of the logical and physical arrangement of the characteristics of each record\, element\, or item of data in the file\, including names and tags or labels (record layout); specifications of all codes used; cross-reference codes; validity characteristics; update and access conditions; and\, a sample copy of each input/ source document.",Retain for 1 year(s),,
8378,Department of Government Operations. Division of Finance,Cancelled or replaced warrants,1974-2024.,None,"Records from which payments issued from FINET (the State's accounting system) are either canceled or canceled and replaced. These documents contain the warrant number\, amount\, date and other identifying information along with a record of the person authorizing the action requested to the Division of Finance.",Retain for 7 year(s),Public,
8383,Department of Government Operations. Division of Finance. Accounting Operations,Cancelled warrants reports,1984-,None,"This is a hard copy of all cancelled checks processed in the daily batch of warrants. It serves as a source of reference for the system's users and operators. This document includes the voucher number\, the department number\, the vendor number\, the warrant number\, and the total amount credited.",,,
8385,Department of Government Operations. Division of Finance,System's program,1984-1996.,None,This is a set of instructions or procedures which command the computer to process information in a desired manner. They exist in machine-readable format and human-readable format. This description is only concerned with the human-readable format. A system's programs are also known as the source codes. This is part of Warrant Cancellation System. This system has only one program which is the Cancel Warrant Program (CANXWRANT).,,,
8398,Department of Government Operations. Division of Finance. Payroll Office,Pay advance contracts,1985-2025.,None.,"These are agreements and conditions between the state and state employees for an advance of money equal to their normal pay when the Division of Finance changed the payroll payment periods. This occurred in May of 1985. This record includes payee's name\, social security number\, date\, payment amount\, employee's authorizing signature\, and conditions agreed upon.",Retain for 2 year(s) after separation,Private,
8414,Department of Government Operations. Division of Finance,Payroll year-end master,1986-2003.,None,"This tape is a backup from the Payroll Master file. It is created twice a year\, once at the end of the fiscal year and once at the end of the calendar. It is an exact duplicate of the master payroll information at the time of backup. This is a vital record to the state since it records the most detail about an employee's payroll history. This is part of the Payroll System. This record includes employee name and address\, social security number\, pay period date\, rate code\, regular hours\, overtime hours\, other hours\, total earnings\, overtime earnings\, other earnings\, federal tax withheld\, FICA\, state taxes\, local taxes\, deductions\, net pay\, check amount\, and check number.",Retain for 56 year(s),Private,