seriesNo,seriesEntityName,seriesTitle,seriesDateRange,seriesArrangement,seriesDescription,seriesTotRetentDesc,seriesPrimaryClassCode,seriesExtentDesc
1117,Division of State History,Correspondence,1917-,"Alphabetical by subject or surname, thereunder chronological by year.","This series is comprised of various correspondence from the administrative offices of the Utah State Historical Society dating from the early-to-mid 20th century. Primarily spanning the administration of director\, A.R. Mortenson\, these records provide valuable insight into the functioning of his office\, the role of the State Historical Society\, and the research work of many prominent western historians such as Dale Morgan and Juanita Brooks.,Incoming and outgoing business-related correspondence\, regardless of format or mode of transmission\, that provides unique information relating to the functions\, policies\, procedures or programs of an agency. These records document executive decisions made regarding agency interests. Executive decision makers may include the Director\, Chief Administrative Officer\, Public Information Officer or other internal administrators as identified by the executive office.",Permanent. Retain for 5 year(s),Public,5.20 cubic feet
22914,Division of State History,Utah facts booklets,1946-,Chronological,"These booklets (later an online publication) provide brief\, general information about Utah including history\, state emblems\, climate\, government\, topography\, major industries\, and national parks and monuments.",Permanent. Retain until administrative need ends,Public,
22994,Division of State History,Centennial capstone administrative records,1998.,Alphabetical by subject.,"This series contains records on the Utah Statehood Centennial Commissin and staff and their activities. The series was created by State History as part of a capstone project iniated by the Legislature. The project is a compiled and written history of the 1996 statehood centennial celebration. It contains reports\, minutes\, and memos. This information is not complete; it does not contain all minutes\, reports etc.(see related records for more information). Registers of centennial related articles in the Salt Lake Tribune and Deseret News are contained in this series. The finished history on a CD Rom and numerous interviews on tape with commission and staff members\, conducted by the author of the history\, is also held within this series.",,Public,2.70 cubic feet
25736,Division of State History,Museum exhibit files,1982-,"Chronological by date, thereunder alphabetical by exhibit name.","This series describes the exhibits that are part of the Utah State Historical Society Museum program. The files include correspondence\, loan forms\, newspaper articles\, exhibit captions\, and other general exhibit information.",Permanent. Retain for 8 year(s),Public,
25524,Division of State History,Annual Meeting records,1993-,Chronological,"The Utah State Historical Society hosts a meeting each year which includes presentations\, awards\, and a keynote speaker. These records consist of the planning minutes\, presentation proposals\, award nominations\, flyers\, programs\, and registration information for the annual meeting.",Permanent. Retain for 8 year(s),Public,
21940,Division of State History,Utah State Historical Society membership survey database files,1998-,Numerical by control number,"These computer files contain information on surveys from members of the Utah State Historical Society. The surveys are used to assess several aspects of the membership. The information includes gender\, age\, education level\, income\, why they became a member of the Historical Society\, which publications and events are preferred\, what the Historical Society could do to improve\, topics of interest\, and other information relating to the Historical Society. The surveys are scheduled under series 21939. In the interest of maintaining privacy\, names and addresses were not included on the forms. Other personal data was collected for demographic information. The quantitative data was input into Paradox and then transferred to Quattro Pro. The files are,converted to an ASCII format for transfer with the data file code book to the Utah State Archives as the record copy.",Permanent. Retain for 1 year(s),Public,
26652,Division of State History,Library project grant applications,1990-,Chronological by date of application.,"This series contains library grant applications submitted for state and federal funds. These records document the use of funds received for projects involving map evaluations\, digitization of special collections\, film preservation\, lecture series\, and other projects. Records include grant applications\, grant procedures\, financial records\, summaries\, and final reports.",Permanent. Retain for 3 year(s),Public,
25533,Division of State History,Certified Local Government certification files,1985-,"Chronological by year, thereunder alphabetical by local government name.","This series documents the process a local government must follow to become a Certified Local Government (CLG). Certification requirements include passing a historic preservation ordinance and appointing a historic preservation commission. Certified cities and counties are eligible to apply for federal matching grants for historic preservation activities. The CLG certification files are used to ensure CLGs continue to meet the minimum certification requirements. Information may include copies of preservation ordinances\, resumes for commission members\, program reviews\, correspondence\, and certification agreements.",Permanent. Retain for 1 year(s) after end of project or program,Public,
25435,Division of State History,Membership renewal records,1985-,Alphabetical by member name.,"This record series is the Utah State Historical Society membership renewal forms. They are submitted annually by members to renew existing memberships. Includes the members name\, address\, category of membership and method of payment.",Retain for 5 year(s),Public,
25541,Division of State History,Local history grant program files,1997-,"Chronological by year, thereunder alphabetical by organization.","This series documents local history grants awarded by the State Historic Preservation Office. Groups eligible for grants include local prehistory and history groups\, certified local governments\, towns\, cities\, counties\, colleges and universities\, and statewide heritage organizations. Grant funds are to be used to document\, collect\, preserve\, exhibit\, and interpret Utah prehistory and history. These files contain applications\, contracts\, project reports\, studies\, certificates\, agreements\, memoranda\, correspondence\, and other records relating to receipt\, review\, award\, evaluation\, status\, and monitoring of grants. They also document the allocation of funds and project budgets.",Retain for 7 year(s) after completion of publication or report,Public,
25436,Division of State History,Collections shelf list,1935-,Numerical by dewey decimal.,"Indices\, lists\, catalogs\, registers\, guides\, and other aids necessary for the efficient use of other records. This record series is the master inventory of all library holdings currently in the library collection. This list contains information about library holdings such as books\, pamphlets\, manuscripts\, photographs\, and maps. Includes title\, author\, publication information\, and call numbers.,Records used in establishing and implementing records management policies\, practices\, and procedures. Included are inventories\, finding aids\, and related information.",Retain until superseded,Public,
27266,Division of State History,Published Utah Historical Quarterly manuscripts,1985-,"Chronological by issue date, thereunder by authors' names.","This series contains manuscripts submitted and accepted for publication in the Utah Historical Quarterly. Manuscripts are accompanied by illustrations\, maps\, and related documents. Additional information includes authors' names\, submission dates\, Quarterly volume and issue numbers\, manuscript versions\, CDs\, and correspondence.,Any record\, regardless of format\, that is issued by a governmental entity for public distribution at the total or partial expense of that governmental entity. See Utah Code Section 9-7-101 8(a)(b) (2010) and 9-7-208 (2006)",Permanent. Retain for 2 year(s),Public,18.90 cubic feet
19779,Division of State History,Utah History Information Center photograph order log,1991-,Chronological,"This log is used to identify photograph orders and is part of the documentation necessary for tracking permission to publish the photographs. Information includes photograph order numbers\, patron names\, processing information\, and the date the order was picked up or mailed.",Retain for 20 year(s),Private,
19794,Division of State History,Utah History Information Center photograph order and use permission forms,1991-,Numerical by order number.,"This series contains forms used when processing patron orders for copies from State History's extensive photograph collection. Series information includes lists of photographs ordered\, descriptions of the intended use of the images\, and patron signatures.,These records contain unique information in rough notes or drafts assembled or created and used to prepare or analyze other documents. The information adds proper understanding to the formulation and execution of policies\, decisions\, actions\, or responsibilities.",Retain for 10 year(s),Private,
19796,Division of State History,Utah History Information Center non-reference correspondence,1991-,Chronological,"Business-related correspondence which provide unique information about agency functions\, policies\, procedures\, or programs. These records document material discussions and decisions made regarding all agency interests\, and may originate on paper\, electronic mail\, or other media. This correspondence is filed separately from program case files\, and project files.",Permanent. Retain for 1 year(s),Public,
22643,Division of State History,Director's program files,1986-,Chronological,"These records are subject files used in monitoring the progress of programs conducted by the Division of State History. Information includes copies of reports\, memoranda\, correspondence\, financial statements and spreadsheets\, contracts\, and other documents related to the operation of Division programs.",Permanent. Retain for 10 year(s),Public,
22650,Division of State History,Director's state committees and task forces files,1986-,Chronological,"Reference files used by the Director of State History that relate to the functions of state-operated committees and task forces with which the Director has been involved. Information includes copies of meeting minutes\, memoranda\, correspondence\, reports\, and other documents related to the committees and task forces.",Permanent. Retain for 6 year(s),Public,
19795,Division of State History,Utah History Information Center photograph work orders,1991-,Chronological,"These records are sent to photographers and similar vendors to outline work needed to fill a patron's order. These work orders are completed by Utah History Information Center personnel. Information includes patron surname\, size and format of copies\, type of paper\, and any special instructions.",Retain for 1 year(s),Public,
22642,Division of State History,Director's administrative files,1986-,Chronological,"These records contain subject files used in the day to day administration of the Division of State History. Information includes copies of correspondence\, meeting minutes\, memoranda\, reports\, financial statements and spreadsheets\, contracts\, technical and sales literature\, and other documents related to the administration of the Division.",Permanent. Retain for 10 year(s),Public,
22651,Division of State History,Director's related organization files,1986-,Chronological,"These files are used by the Director of State History to document the operation of non-state organizations\, especially non-profit groups with which the Director has been involved. Information includes copies of meeting minutes\, memoranda\, correspondence\, reports\, and other documents related to these organizations.",Permanent. Retain for 6 year(s),Public,
22653,Division of State History,Director's professional and management development files,1986-,Chronological,"These files document the Director' attendance and participation in the professional training seminars\, classes\, and workshops. Information includes syllabi\, class notes\, handouts\, manuals\, workbooks\, and certificates of completion.",Retain for 3 year(s),Public,
22654,Division of State History,"Director's research, writing, and professional paper files",1986-,Chronological,"These files document the development of professional papers written by the Director of State History. Information includes research notes\, copies of documents\, outlines\, drafts\, and final copies of the papers.",Permanent. Retain for 10 year(s),Public,
22995,Division of State History,Centennial capstone county event records,1998.,Alphabetical by county.,"This series contains information on county centennial events and the county centennial committees. It contains lists of committee members\, records and photos of various county events.This series was created by State History as part of a capstone project iniated by the Legislature. The project is a compiled and written history of teh 1996 statehood centennial celebration. The cou nty committee chairs sent much of this information directly to the author therefore it is not duplicated in the Centennial Commission records (agency 2506). The series also holds information on the histories written for each county\, a centennial project.",,Public,0.55 cubic foot
22639,Division of State History,Director's Department of Community and Economic Development files,1986-,"Numerical by subject code, thereunder chronological","Reference files used by the Director of the Division of State History to keep current with ongoing projects conducted by the Department of Community and Economic Development and its divisions\, one of which is State History. These files contain copies of correspondence\, policies\, meeting minutes\, memoranda\, reports\, and other documents related to the Department\, its divisions\, offices\, and programs.",Retain for 3 year(s),Public,
22641,Division of State History,Director's Department of Human Resource Management files,1986-,Chronological,"Reference files used by the Director of State History to keep current with the Department of Human Resource Management (DHRM)\, and its policies. Information includes copies of correspondence\, policies\, memoranda\, reports\, and other documents related to DHRM\, and its divisions\, offices\, and programs.",Retain for 3 year(s),Public,
21939,Division of State History,Utah State Historical Society membership surveys,1998-,None,"These survey forms were first sent to members of the Utah State Historical Society in 1998\, to assess several aspects of the membership. The information includes gender\, age\, education level\, income\, why they became a member of the Historical Society\, which publications and events are preferred\, what the Historical Society could do to improve\, topics of interest\, and other information relating to the Historical Society. In the interest of maintaining privacy\, names and addresses were not included on the forms. The forms contain the raw data of the survey results. The quantitative data were input into Paradox and then transferred to Quattro Pro. The computer files are converted to ASCII format for transfer to the Utah State Archives. The computer files are scheduled under series 21940. The original forms contain comments that were not input into the electronic files.",Permanent. Retain for 3 year(s),Public,
25924,Division of State History,Deaccessioned microfilm,2005.,none,"This series is microfilm previously part of the Division of State History's Library collection. The reels were determined to be of Utah State Archives origin so were returned in 2004. Many are local and/or county records\, but as they do not have Archives microfilm accession numbers their own matching series are not yet known.",,Public,
25525,Division of State History,Special events records,1992-,Chronological,"The Utah State Historical Society hosts a variety of special events including the Governor's Conference on History and Heritage\, Brown Bag Lecture Series\, Harvest Celebration\, Founders Day\, holiday events\, and book signings. These records consist of planning minutes\, presentation proposals\, flyers\, programs\, lists of participants\, and correspondence for these special events.",Permanent. Retain for 8 year(s),Public,
25539,Division of State History,Utah Preservation magazine,1997-2006.,Numerical by volume number.,"This record series consists of the magazine that the State Historic Preservation Office publishes annually. The publication consists of articles that relate to historic preservation in Utah.,Any record\, regardless of format\, that is issued by a governmental entity for public distribution at the total or partial expense of that governmental entity. See Utah Code Section 9-7-101 8(a)(b) (2010) and 9-7-208 (2006)",,Public,0.35 cubic foot
25540,Division of State History,Utah Historic Preservation Tax Credit program files,1976-,"Chronological by date, thereunder alphabetical by city","This series documents the tax credit program administered by the State Historic Preservation Office for the general public. The tax credit program allows twenty percent of all qualified rehabilitation costs to be deducted from taxes owed on Utah income or corporate franchise tax. These records contain state and federal tax credit information\, correspondence\, applications\, before and after photographs\, and national register forms.",Permanent. Retain for 10 year(s),Private,
27265,Division of State History,Unpublished Utah Historical Quarterly manuscripts,1955-,Alphabetical by authors' surnames.,"This series contains manuscripts submitted but not accepted for publication in the Utah Historical Quarterly. Manuscripts are accompanied by illustration materials\, maps\, and related documents. Additional information includes authors' names and contact information\, submission dates\, CDs\, tapes\, and correspondence.,Any record\, regardless of format\, that is issued by a governmental entity for public distribution at the total or partial expense of that governmental entity. See Utah Code Section 9-7-101 8(a)(b) (2010) and 9-7-208 (2006)",Permanent. Retain for 2 year(s),Public,6.15 cubic feet
29460,Division of State History,Archaeological sites reference maps,1973-,Alphabetical by region,"These records are maps used to identify and document archaeological sites throughout Utah. These maps are used for general reference\, while more detailed maps of each site are kept separately.",Permanent. Retain for 10 year(s),Protected,1.25 cubic feet
29495,Division of State History,Utah geographic place names,Ca. 1978-1989.,"By topic, thereunder alphabetical","This series is primarily composed of individual handwritten field notes collected for Phase II of the Utah Geographic Names Identification System project. It includes computer printouts of names shown on the topographic-map series\, to be used for Phase II. Phase II being the systematic collection of names from other sources\, including maps\, charts\, and text. This series also contains alphabetically organized files of individual Utah place names. The material in this series was gathered from field-work done in Utah for Phase II of the United States Geographic Names Identification System. Materials include: Printouts from the completed Phase I project to be used for the Phase II project\, instructions regarding Phase II\, worksheets on individual place names that include the co-ordinates\, names\, and variants. The series includes bound computer printouts and unbound handwritten field notes on worksheets\, and a collection of established and registered geographic place names for Utah. The,Geographic Names Information System is a computer-based information system that provides information for named entities in the United States. To meet major national needs\, in 1978 the United States Geological Survey agreed to develop and maintain a master computer-based catalog of domestic geographic names. This program provides direct support to the United States Geological Survey mapping mission\, the USGS being responsible for providing staff support for the domestic names activities. A separate file is maintained for each state\, territory\, and outlying area. The National Geographic Names Database is the largest database in the Geographic Names Identification System. Databases in the GNIS include: The National Geographic Names Database The National Topographic Map Names Database The Reference Database The Board on Geographic Names Database The goal of the United States Board on Geographic Names is to create and develop an information depository that could facilitate the,standardization of geographic names in the United States and be able to meet a variety of special needs. This collection is primarily concerned with the Phase II work done for Utah State.",,Public,12.30 cubic feet
7408,Division of State History,Interdepartmental transfer requests,1980-,Numerical by transfer number,These are requests to the Division of Finance to transfer funds to another agency's account.,Retain for 1 year(s),Public,
7415,Division of State History,Telephone reports,1983-,Chronological,These are records related to the use and billing for the telephones.,Retain for 3 year(s),Public,
6459,Division of State History,Annual reports,1917-1978.,Chronological by date.,"This series contains reports of Division of State History activities from the previous year with information pertaining to agency activities\, agency staff\, publications\, membership\, agency collections\, preservation\, and fiscal and financial operations.",,Public,
6307,State Historical Society,World War I records,i 1917-1923.,"Alphabetical by subject and document type, thereunder chronological.","This series was created to preserve a history of the war effort in Utah. The task was begun by the State Council of Defense\, part of the National Council of Defense created Aug. 29\, 1916 by act of Congress. The broad nature of the Defense Council's activities are covered in their correspondence\, minutes\, and reports. Activities outlined include military recruiting\, promoting agricultural and industrial production\, fundraising\, and planning patriotic activities. The Council also began canvassing to compile a complete listing of those in service and devised a biographical questionnaire on each serviceman for a war history. The war history aspect was carried on by the Historical Society upon dissolution of the Council after the war. Correspondence of both the Defense Council and the Historical Society is included\, but the bulk of the series consists of rosters. Nearly half the series is listings by county of a soldier's origin. There are also comprehensive rosters listing soldiers by,branch of service. Other listings include nurses\, wounded soldiers\, soldiers who died in the war\, discharges\, desertions\, those who failed to report\, those who were prisoners of war\, those who received foreign decorations\, etc. Aside from data on individuals\, there are listings of transports which would carry soldiers returning to Utah.__Brief histories of the Second Division\, Fortieth Division\, and Ninety-first Division are included; each involved military organizations from Utah. The project of compiling a complete war history was abandoned when word was received that the federal government was preparing a similar report. Nevertheless\, in 1924\, the information was used to publish a book titled UTAH IN THE WORLD WAR by Nobel Warrum.",,Public,0.70 cubic foot
6471,Division of State History,Utah Historical Quarterly reprints,1928-1981.,Alphabetical by subject,This series contains reprints of select articles from the Utah Historical Quarterly.,,,
6464,Division of State History,Publications,1967-,Chronological by date.,"Documents created by the agency\, including pamphlets\, reports\, leaflets\, newsletters\, production materials\, and other published or processed documents. These documents contain information about events and programs administered by the Division of State History. The series consists primarily of isolated publications not part of a more specific series.",Permanent. Retain until administrative need ends,Public,
6469,Division of State History,Newsletters,1959-2007.,Numerical by volume and issue number.,"The Utah State Historical Society newsletters were sent monthly to members of the Society and contained Society and Division of State History news and notices of history happenings around the state. In 1995\, the newsletter name was changed from ""Utah State Historical Society Newsletter"" to ""Currents."" Then in 2003\, the newsletter became a quarterly\, tabloid-sized publication containing news and short articles on Utah history topics. The Division ended publication in 2007.",,Public,0.85 cubic foot
14502,Division of State History,Board of History member files,1896-,Chronological,"These biographical sketches\, resumes\, photographs\, and related materials pertain to members of the State Board of History. They are maintained in order to document the history of the Board and include the employment and educational histories of the board members and biographical information as supplied by the individual.",Permanent. Retain for 10 year(s),Private,
14526,Division of State History,Antiquities general correspondence,1989-,Chronological,"Internal or external correspondence regarding general program information duplicated elsewhere\, which does not include policy decisions or directives\, how the office is organized\, how it functions\, its pattern of action\, procedures\, or achievements. Includes electronic mail that communicates the above.",Retain for 3 year(s),Public,
14783,Division of State History,Preservation Section director's correspondence,1969-,Alphabetical by subject.,"This routine correspondence of the Preservation Section director documents the history of the section and the director's activities. Includes correspondence\, reports\, studies\, and related records.",Permanent. Retain for 5 year(s),Public,
14531,Division of State History,Compliance case files,1976-,Alphanumerical by case identification number,"This series documents requests by state and federal agencies to work on sites which are eligible for inclusion on the National Historic Register. The records include correspondence\, environmental impact statements\, photographs\, agency inspection reports\, and related documents. Information includes the description and location of the site\, proposed changes\, assessment of project impact\, state or federal agency proposing the project\, and the Division of State History's assessment. Documents which could jeopardize the security of any archeological site are segregated and cross-referenced in the main collection of these files. This series is indexed by the Historical sites case file index (series 14532).",Permanent. Retain for 15 year(s),Public,
14549,Division of State History,Preservation quarterly reports,1975-,Chronological.,"This series consists of quarterly reports of the Preservation section that facilitate administrative oversight by the Division of State History. Information includes the report date and activity summaries for the employees of the section\, including projects undertaken\, projects in progress\, and projects planned for the future.",Retain for 10 year(s),Public,
14530,Division of State History,Private contractor archeological reports,1973-,Alphabetical by site name,"These narrative reports\, photographs\, and field notes are created by private researchers who contract with the state to document archeological sites in Utah. Information includes a description of the site\, inventory of the site components\, and related information. Photograph originals are generally stored separately\, and occasionally field notes may also be stored separately by the researcher.",Retain permanently,Protected,
19774,Division of State History,Utah History Information Center telephone inquiry tracking forms,1996-,Chronological by date of request.,"These records track requests made by telephone until those requests have been answered. Information may include the patron's name\, address\, phone\, and fax number\, as well as information detailing the request.",Retain for 5 year(s),Private,
19785,Division of State History,Research Center reference correspondence,1980-,Chronological by date of correspondence.,This series contains patron queries addressed to the Research Center. Records may originate in paper or e-mail formats. Correspondence is filed separately from program and project correspondence.,Retain for 3 year(s),Private,
19797,Division of State History,Quarterly Utah History Information Center statistics report,1991-,Chronological,"Any record\, regardless of format\, that is issued by a governmental entity for public distribution at the total or partial expense of that governmental entity. See Utah Code Section 9-7-101 8(a)(b) (2010) and 9-7-208 (2006)",Permanent. Retain for 5 year(s),Public,
19771,Division of State History,Utah History Information Center annual patron registration forms,1991-,Chronological,"These forms are completed once a year by patrons who use the Utah History Information Center. They document the patron's promise to abide by the rules of the Center. Information includes name\, address\, phone number\, and signature.",Retain for 5 year(s),Private,
19773,Division of State History,Research Center call slips,1991-,Chronological by date of request.,"This series contains forms completed by Research Center patrons to request materials from the research collection. Call slips are also used to track missing items. Completed forms list the identifying information for requested items\, request dates\, and patron names and signatures.",Retain for 5 year(s),Private,
19959,State Historical Society,World War military listings,1917-1951.,There is no arrangement and is retained in original order.,"The Utah State Historical Society collected and compiled information on Utahns serving in the World Wars. These records consist primarily of lists of Utahns killed\, wounded\, missing\, and discharged with overseas service. Assorted correspondence\, newspaper clippings\, veteran ceremony programs\, etc. also are included. The majority of the material pertains to World War II.",,Public,3.20 cubic feet
22649,Division of State History,Director's project files,1989-,Chronological,"These subject files are used in monitoring the progress of projects conducted by the Division of State History. Information includes copies of reports\, memoranda\, correspondence\, financial statements and spreadsheets\, contracts\, and other documents related to the operation of Division projects.",Permanent. Retain for 10 year(s),Public,
22652,Division of State History,Director's professional organization and activities files,1986-,Chronological,"These reference files are used by the Director of State History to document the activities of various professional organizations with which the Director is involved. Information includes copies of meeting minutes\, memoranda\, correspondence\, reports\, annual meeting programs\, and other documents related to the Director's involvement with these organizations.",Permanent. Retain for 6 year(s),Public,
22993,Division of State History,Centennial capstone statewide events records,1998.,Alphabetical by event.,"This series contains correspondence\, reports\, minutes\, and other forms of information on statewide centennial events. The events include programs such as such as the Logo/Slogan contest\, Passport Program\, Centennial license plates\, statehood week events\, and many other happenings throughout the state during the year long celebration. The series was created by State History as part of a capstone project iniated by the Legislature. The project is a compiled and written history of the 1996 statehood centennial celebration.,This series contains correspondence\, reports\, minutes and other information on centennial events that took place statewide. It contains information on events such as the Logo/Slogan contest\, Passport program\, Centennial license plates\, statehood week events\, and many other happenings during the year long celebration.",,Public,1.35 cubic feet
22612,Division of State History,Collections quarterly reports,1991-,Chronological,"This series consists of quarterly reports of the Collections section that facilitate administrative oversight by the Division of State History. Information includes the report date and activity summaries for the employees of the section\, including projects undertaken\, projects in progress\, and projects planned for the future.",Retain for 10 year(s),Public,
22611,Division of State History,Division quarterly reports,1989-,Chronological,"These reports document the projects and activities of the Division of State History each quarter. The reports are divided into three sections: preservation\, collections\, and publications. The reports may also include other sections. The reports track the progress of State History's projects and programs during each quarter. Some of the information may be included in the Division's annual reports (series 6459).",Permanent. Retain for 10 year(s),Public,
22613,Division of State History,Publications quarterly reports,1991-,Chronological,"This series consists of quarterly reports of the Publications section that facilitate administrative oversight by the Division of State History. Information includes the report date and activity summaries for the employees of the section\, including projects undertaken\, projects in progress\, and projects planned for the future.",Retain for 10 year(s),Public,
22640,Division of State History,Director's Department of Administrative Services files,1986-,Chronological,"Reference files used by the Director of State History to keep current with the Department of Administrative Services (DAS)\, and its policies. Information includes copies of correspondence\, policies\, memoranda\, reports\, and other documents related to DAS\, and its divisions\, offices\, and programs.",Retain for 3 year(s),Public,
26149,Division of State History,State Historic Preservation Office consultation records per Section 106,1993-,"Chronological by year, thereunder numerical by case number.","The State Historic Preservation Office (SHPO) provides guidance in the protection of cultural resources as directed by federal and state law. These records consist of requests from federal and state agencies for consultations regarding archaeological and historic resources such as archaeological sites\, historic buildings\, rock art\, canals\, and other historic sites. Information includes correspondence\, legal agreements\, and supporting documentation regarding determinations of eligibility for the National Register of Historic Places. These documents are used to track decision-making processes\, uphold agreements\, supplement site information\, support agency compliance\, and may indicate factors considered in the formulation of land use policies in the state.",Permanent. Retain for 18 year(s),Protected,30.00 cubic feet
27691,Division of State History,Historical Society Subject Files,1897-,Chronological.,"The Utah State Historical Society was founded in 1897 by a group of prominent citizens who knew the importance of preserving the state?s history. Later\, the Historical Society became part of state government as part of Utah State History. Today\, the major responsibility of the Utah State Historical Society program is to edit and publish the venerable Utah Historical Quarterly and to make it available to members. These records include correspondence and subject files documenting the activities of the Historical Society.",Permanent. Retain until administrative need ends,Public,
27468,Division of State History,Record transfer inventory,1960-1990.,"By section, thereunder numerical by box number.",,,Public,0.20 cubic foot
59907,Division of State History,Devereaux house historical files,1978-,None,"These files document the restoration and use of the Devereaux residence\, one of Utah's historic houses from the beginning of the project to its completion. Included are correspondence\, resolutions\, minutes of the restoration committee\, contracts\, budget notes\, Urban Development Action Grant files\, estoppel agreements\, news clippings\, and other documentation describing the restoration and history of the house.",Permanent. Retain for 5 year(s),Public,1 microfilm reel
30379,Division of State History,Library catalog,1980-2008.,Alphabetical.,"These are index cards comprising the State History library's card catalog\, in use from ca. 1980 to before 2008.",Permanent. Retain until final action,Public,
30148,Division of State History,UDOT maps,1900-,Chronological by map number.,UDOT maps,Retain permanently,Public,
30273,Division of State History,Historic map collections,1921-1969.,"Chronological by date, thereunder alphabetical by county name.",,,,0.25 cubic foot
29575,Division of State History,Antiquities Zinj magazine records,1992-1996.,Chronological.,"These records document the production of a children's magazine produced by the Division between 1992 to 1996. The magazine focused on history and prehistory education such as paleontology\, archaeology\, and anthropology. Records include production materials\, drafts\, and published issues of the magazine.",Permanent. Retain for 5 year(s),Public,
29847,Division of State History,Event posters,2015-2018,Chronological,,,Public,0.50 cubic foot
29828,Division of State History,U.S. Fuel Company Hiawatha Coal Mine Employee Medical and In,1915-1990.,"Name, thereunder by date.","These records include protected/confidential medical and insurance histories related to the employment of private employer U.S Fuel Company Hiawatha Coal Mine. Accessioned with other historical records in bulk \, these specific records do not fall under the purview of State History.",Retain for 7 year(s),Private,
29883,Division of State History,Antiquities Section archaeological site forms,1973-,"Alphabetical by county, thereunder chronological by site form number.","These records are narrative forms concerning archaeological sites collected by the Antiquities Section under Utah Code 9-8-304(f)(2007) and federal National Historic Preservation Act (NHPA) Section 101 (54-USC-302303). Information includes a description of the archaeological site\, photographs of the site and site artifacts\, a site location map and a site sketch.",Retain permanently,Public,
85289,State Historical Society,Selective service cards,i 1940-1957.,Alphabetical by veteran's name.,"These cards contain basic information on the military service of Utah veterans. Under a 1942 executive order\, the Historical Society was to collect and keep a record of all Utahns serving in the armed forces during World War II. Preprinted cards created by the Utah State Historical Society's military records section summarize the personal background and military service record of World War II veterans. Cards collected by the state director for selective service\, later passed to the military records section\, provide address\, rank\, branch of service and local draft board number and location for WWII veterans and those who entered the service during the following peacetime years.",,Public,26 microfilm reels
3356,Division of State History,Antiquities files,i 1973-1988.,None,"A portion of the Utah Historical Society ""archives"". The antiquities ""archives"" contain committee meeting minutes\, general correspondence\, survey correspondence and reports\, BLM correspondence\, account information\, contracts\, proposals\, travel files\, mileage sheets\, news releases\, newspaper clippings\, MX report\, quarterly reports\, budget information\, permit application books\, etc.",,Public,1 microfilm reel
1118,Division of State History,Administrative records,1897-1992.,Alphanumerical.,"Documents created by the agency\, including pamphlets\, reports\, leaflets\, file manuals\, and other published or processed documents. Consists primarily of isolated publications not part of a more specific series.",,Public,
7407,Division of State History,Fees invoices,1969-,Numerical by invoice number,These are invoices billing non-state agencies for goods and services.,Retain for 3 year(s),Public,
7410,Division of State History,Employee benefit matching money reports,1981-,Chronological,These are files indicating deductions taken and benefits earned by the employee.,Retain for 3 year(s),Private,
6462,Division of State History,Beehive History magazine,1975-2002.,Numerical by issue number.,Beehive history is published by the Utah State Historical Society and contains historical vignettes.,,Public,0.35 cubic foot 1 microfilm reel
6470,Division of State History,Utah historic preservation newsletter,1970-1971.,Alphanumerical,"Publication created by the Utah State Register of Historic Sites\, 1970-1971. Discusses preservation planning\, funding\, and events concerning nominated and recently registered historic buildings.",,Public,
6472,Division of State History,Utah Historical Quarterly,1928-,Chronological by volume and number.,"First published in 1928\, the Utah Historical Quarterly is published by the Utah State Historical Society for the purpose of publishing articles\, documents\, and reviews that contribute to a knowledge of Utah history. The Quarterly contains peer-reviewed scholarly articles\, book reviews and notices\, annual indexes\, historical notes\, and letters to the editor. Cumulative indexes from 1978 to 1996 have been compiled.The History Suite\, a comprehensive collection of the first 71 volumes of the Quarterly and other publications\, has word search capabilities.,Any record\, regardless of format\, that is issued by a governmental entity for public distribution at the total or partial expense of that governmental entity. See Utah Code Section 9-7-101 8(a)(b) (2010) and 9-7-208 (2006)",Permanent. Retain for 1 year(s),Public,20.00 cubic feet
14527,Division of State History,Antiquities section archeological reports,1973-,Alphabetical by title,"These narrative reports\, photographs\, and field notes are maintained to preserve a record of the archeological sites in Utah. Information includes a researcher's description of the site\, inventory of the site components\, and related information. Photograph originals are generally stored separately\, and occasionally field notes may also be stored separately by the researcher.",Permanent. Retain until administrative need ends,Protected,84.35 cubic feet
14528,Division of State History,Archeological field notes,1973-,Alphabetical by site name,These are field notes made by Division of History archeologists in compiling site information for Archeological reports (series 14527). They are maintained in order to provide additional detailed documentation to supplement the Archeological reports. Information includes the description and inventory of the site.,Permanent. Retain until administrative need ends,Protected,
3655,Division of State History,Abstracts of county documents,1947.,By county.,"William R. Palmer realized a need to collect and care for the records of local governmental units. As a member of the Board of State History\, he expressed this need in the meeting of that board on April 3\, 1937: ""They need safety\, if we are ready for them."" Ten years later the board acted and appointed Palmer to serve as state archivist. In June 1947\, Palmer began his official activities. He spent a year visiting ten counties in southern Utah\, copying some records\, and beginning a microfilming program\, but his activity was halted on the advice of Utah's attorney general\, who recommended that legislation be obtained to clarify the society's authority. These are Palmer's extensive notes on the records of those counties.",,Public,
7399,Division of State History,Payroll registers,1975-,Chronological,These are payroll control files.,Retain for 3 year(s),Public,
7400,Division of State History,Warrant requests,1977-,Numerical by warrant number,These are agency copies of warrant requests.,Retain for 1 year(s),Public,
14546,Division of State History,Preservation special report work files,1969-,Alphabetical by project name.,"These copies of minutes of ad hoc committees\, slides\, photographs\, notes\, and report drafts are maintained to facilitate production of special reports which may be assigned by the Division Director or undertaken by the Preservation Section. Information includes names of those involved in the project and the report subject.",Retain until completion of publication or report,Public,
3354,Division of State History,Publications files,i 1960-1980.,None,"A portion of the Utah State Historical Society ""archives"". The publications ""archives"" contain unarranged correspondence\, Utah Historical Quarterly articles\, newsletters\, tour guide narratives\, out-of-country mail\, Dominguez-Escalante marker information\, membership information\, book prices and receipt number information\, invoices\, etc.",,Public,
3360,Division of State History,Preservation files,1963-,Random.,"The preservation files are working files maintained by the staff of the preservation section . Records include correspondence\, historic preservation plan\, marker type summary\, leases and agreements\, alphabetical office files\, chronical office files\, Kent Powell's files (alphabetical)\, SHPO files\, preservation annual reports\, research files\, general files\, NPS budgets\, statehood day\, and local historical societies. A portion of these records come from the Utah State Historical Society holdings.",Permanent. Retain for 5 year(s),Public,2 microfilm reels
7392,Division of State History,Board meeting files,1897-,Chronological,"These are minutes\, agenda\, attachments\, and correspondence relating to the meetings of the Board of History.",Permanent. Retain for 10 year(s),Public,
3353,Division of State History,Library files,i 1970-1990.,None,"A portion of the Utah State Historical Society ""archives"". The library ""archives"" consist of correspondence\, reports\, registration sheets\, budget information\, general files\, speech texts\, surveys\, photograph library archives\, patron registers\, advisory board meeting minutes\, newspapers and periodicals\, state and local history files\, oral history files\, etc. Files for the Utah Centennial Foundation (box 26 ) and the Geographic Names Committee (boxes 8\, 27\, 28\, and 29 ) are included.",,Public,
7396,Division of State History,Personnel files,1950-,Alphabetical by name,These files comprise the complete work history of individuals employed by the Division of State History.,Retain for 60 year(s) after separation,Private,
7401,Division of State History,Budget working papers,1970-,Chronological,These are background materials used for preparing budget estimates.,Retain for 1 year(s),Public,
7403,Division of State History,Expenditure documentation files,1977-,Chronological,These records are used as a control media to account for expenditures of the division.,Retain for 3 year(s),Public,
7397,Division of State History,Leave application files,1980-,Alphabetical by name,These applications request leave time and document approval given.,Retain for 1 year(s),Private,
7402,Division of State History,Annual work program staffing plan,1970-,Chronological,This report is generated by the Division of Finance after the posting of the payroll and documents actual employee costs to date.,Retain for 2 year(s),Public,
7404,Division of State History,Deposits with the State Treasurer,1977-,Chronological,These are deposit slips indicating funds transferred to the State Treasurer.,Retain for 2 year(s),Public,
7406,Division of State History,General ledgers,1977-,Chronological,These are general ledgers accounting for expenditures and credits.,Retain for 10 year(s),Public,
7405,Division of State History,Motor pool files,1980-,Chronological,"These files document the use and maintenance of state vehicles and fall into two categories: 1) routine operating records; and 2) maintenance\, service\, and repair records.",Retain for 3 month(s),Public,
7409,Division of State History,Retirement reports,1976-,Chronological,These are reports relating to retirement.,Retain for 3 year(s),Private,
7411,Division of State History,Individual board member files,1965-,Alphabetical by name,These are files documenting the qualifications and actions of the members of the Board of History. The information contained in the files is open to the public except for family and other personal information falling outside the parameters of IRM policy I-502.,Permanent. Retain for 1 year(s),Public,
7413,Division of State History,Statehood day files,1964-,chronological,These files document the planning and activities surrounding the annual celebration of Statehood Day.,Permanent. Retain for 8 year(s),Public,
7412,Division of State History,Administrative subject correspondence files,1971-,Alphabetical by subject,These files contain correspondence relating to the interaction of the Historical Society with the community and professional organizations throughout the country.,Permanent. Retain for 8 year(s),Public,
7414,Division of State History,Bicentennial activities files,1974-,Alphabetical by subject,These files document the proposed and executed plans for Utah's celebration of the U.S. Bicentennial.,Permanent. Retain for 8 year(s),Public,
7416,Division of State History,Budget operating reports,1975-,Chronological,"These reports indicate the status of appropriation accounts for the division. Except for salary withholding information and personnel projections\, they are open to the public.",Retain for 5 year(s),Public,
6461,Division of State History,Antiquities section selected research papers,1976-,Alphanumerical,This series contains reports designed to examine and interpret prehistoric culture in Utah.,Permanent. Retain until administrative need ends,,
6473,Division of State History,Utah History Highlights newsletter,1973-1977.,Chronological,This series contains newsletters informing the public of ongoing historical happenings around the state.,,Public,1 microfilm reel
13512,Division of State History,Native American burial and funerary items inventories,1994-2016.,Chronological by date inventory is received,"These records are compiled by the state's heritage/historical parks to collect information regarding Native American burial sites. Information includes inventories of bones and ancient artifacts\, such as baskets or pottery\, that are uncovered and maintained by either the heritage park or the Division of State History. Indian remains are not currently removed\, but are photographed\, inventoried\, then reburied. State History is involved in all phases of the excavation of artifacts.",Permanent. Retain for 1 year(s),Protected,
14780,Division of State History,Petty cash records,1985-,Chronological.,"Records which verify all monies received or expended through a petty cash account. Includes cash receipts\, adding machine tapes\, daily accounting records\, reconciliation\, transmittals\, etc.",Retain for 3 year(s),Public,
6466,Division of State History,Informational and commemorative brochures,1968-1981.,Alphanumerical,,Permanent. Retain for 1 year(s),,
5830,State Historical Society,Historic trails maps,1940-1960.,Alphanumerical,Includes an aperture card of Pioneer Trails Across Utah 1846-1850; Hastings Cut Off in Wyoming; Pony Express Route.,Permanent. Retain for 1 year(s),,
10341,State Historical Society,War History scrapbooks,1940-1953.,"By topic, thereunder chronological.","This series contains scrapbooks created by the military records section documenting the activities of Utahns in military service during World War II and the Korean Conflict. The contents of the scrapbooks are primarily newspaper clippings\, but there are a few other items as well. The items were mounted in books labeled ""War History Press Clippings"" followed by the name of a county. The military records section may have originally intended to organize the scrapbooks by county\, but instead chose to arrange them by topic. Topics for the World War II era include ""Casualties""\, ""Enlistments""\, ""Promotions""\, ""Furloughs""\, ""Misc. Military News""\, ""Experiences""\, ""War Memorials""\, ""Soldiers Discharged""\, "" Discharged Killed""\, ""Heroes -- Awards""\, ""Heroes""\, ""Hospitalized""\, ""Soldiers Letters""\, etc. Materials from the Korean War are grouped together chronologically without any sub-categories.",,Public,9 microfilm reels
14778,Division of State History,Proposed legislation,1989-,Chronological,This proposed legislation drafted by the Division of History for the State Legislature documents the efforts of the Division in securing passage of new laws. Information includes the text of proposed bills.,Permanent. Retain for 5 year(s),Public,
14782,Division of State History,Director's correspondence,1896-,Chronological by date.,"This correspondence of the Director of State History documents the history of the division\, its policies and activities.",Permanent. Retain for 5 year(s),Public,
14552,Division of State History,National Register of Historic Places case files,1969-,"Numeric by status level, thereunder alphabetical by county name, thereunder by town name","These photographs\, historical research reports\, archeological reports\, correspondence\, and related papers document requests for inclusion on the National Register of Historic Sites. When a request is made by an individual\, a case file is opened\, and a visual survey of the site is made. This is the first status level. At the second level\, a significant amount of historical research into the site is added in order to support the claim that the site is of historic value. At the third level\, the site is accepted onto the National Register as outlined by 36_CFR 60 (1992).",Retain permanently,Public,
14529,Division of State History,Antiquities permits,1973-,Chronological,"These permits are issued to private entities to conduct archeological research and are maintained to document the authority of these entities to work on Utah sites. Information includes the permit number\, dates issued and expired\, bond amount\, permit duration\, investigator's name\, supervisor\, area in which work is authorized\, and the subject of any investigation.",Permanent. Retain for 7 year(s),Public,6.00 cubic feet
14532,Division of State History,Compliance case files index,1976-,"Alphabetical by county, thereunder alphanumerical by project identification number","This index was prepared as a finding aid to the Compliance case files\, series 14531. It included the case number\, project name\, and location. The index was produced on paper from 1976 to 1989; since 1989\, index data has been in electronic form and includes the case number\, project name and number\, county location\, name and identification number of agency sending report\, date correspondence was logged in and out\, initials of employee\, purpose of project\, and comments.",Permanent. Retain for 15 year(s),Public,
14547,Division of State History,Preservation special reports,1969-,Alphabetical by project name.,This series contains special reports that are prepared by the Preservation Section and maintained to document their history and activities. Information includes documentation of various subjects in written and pictorial formats.,Permanent. Retain for 10 year(s),Public,1 microfilm reel
17529,State Historical Society,Military records section correspondence,1949-1965.,By type of correspondence.,"Correspondence by Robert Inscore (graves registrar and later chief of the military records section of the Historical Society archives). The correspondence is with individuals\, other states\, and the federal government regarding service information and the placement of\, or application to place\, a marker on the deceased veteran's grave.",,Public,13 microfilm reels
19772,Division of State History,Utah History Information Center patron daily sign-in logs,1991-,Chronological,"These daily logs are signed by patrons each time they come in to the Utah History Information Center. They are used to generate statistics of library usage and for security reasons. Information includes name\, number in party\, time in\, and time out.",Retain for 5 year(s),Private,
30505,Division of State History,Photographs,ca. 1950-2005,"Boxes arranged by theme, with folders arranged alphabetically","These records document the organization and reorganization of governmental entities. Information includes history\, functional information\, geographical boundaries\, organizational files and related records",,Public,8.75 cubic feet
27264,Division of State History,Utah State History Fair records,2003-2009.,"Chronological by year, thereunder alphabetical by subject.","This series documents the division's participation in the Utah State History Fair program. Although the program is administered by another entity\, the Division of State History provides some financial and staff support. These records are the product of that effort. Information includes program participants' names\, addresses\, and school information; judging instructions and judges' names; the Mentor newsletters; compiled Web site information; exhibit information; correspondence; performance and documentary CDs; winners' names; entry cards; press releases; newspaper articles; conference presentations; program CDs; program evaluations; funding research; and other relevant information.",Permanent. Retain for 1 year(s) after end of project or program,Public,
3192,Division of State History,Administration files,1897-,"Alphabetical by subject, thereunder chronological by year.","These are the administrative records of the Utah State Historical Society from its founding as a private organization in 1897 through its transition into a state government agency known as the Division of State History\, currently housed under the Department of Community and Economic Development. This series contains a broad assortment of records documenting the administrative operations of the Utah State Historical Society including annual meeting files\, board of trustees minutes\, board member files\, local chapter records\, statehood day files\, various office files\, correspondence\, financial records\, UEH grant files and many others. Records reflect the value of the Society to professional researchers and students as well as the public in general in its mission to Preserv[e] and Shar[e] Utahs Past for the Present and the Future. Records in this series are disparate in type\, but all reflect the internal workings of the agency as well as its role in preserving and providing access to,Utahs past.",Permanent. Retain until administrative need ends,Public,45.00 cubic feet 1 microfilm reel
6468,Division of State History,Public announcements,1971-,Chronological by date of announcement,"This series contains copies of prepared announcements for lectures\, history meetings\, conferences\, and other events. Announcements are created for distribution to the media or the general public. Information includes press releases\, event notices\, etc.",Permanent. Retain for 10 year(s),Public,1.00 cubic foot 1 microfilm reel
29728,Division of State History,Utah History Day annual reports,2013-,Chronological by year.,"These records are annual reports created by the Division as part of their mandate to ""promote\, coordinate\, and administer"" the Utah History Day program\, which includes ""regional\, state\, and national activities and competitions for students from grades 4 through 12\,"" in conjunction with National History Day (see Utah Code 9-8-203(1)(h)(2018)).",Permanent. Retain for 3 year(s),Public,
27659,Division of State History,History Blazer,1995-1996.,"Chronological by month and year, thereunder numerical.","Documents created by the agency\, including pamphlets\, reports\, leaflets\, file manuals\, annual reports\, other published or processed documents\, and the last manuscript report\, if not published\, relating to management projects.",,Public,0.90 cubic foot
27454,Division of State History,Affiliates Program files,1998-,Alphabetical by county name.,"This series documents the Affiliates Program\, a program created to bring together state\, county\, and local history and archaeological organizations for the purpose of preserving and promoting the history of Utah and its people\, communities\, cities\, counties\, and regions. Participating affiliates are selected from statewide history organizations\, county and local historical societies\, Certified Local Governments\, Statewide Archaeological Society chapters\, and other nonprofit organizations. The program provides leadership\, educational\, and financial support. Information includes correspondence\, newsletters\, brochures\, memos\, minutes\, histories\, announcements\, clippings\, grant files\, and other related records.",Permanent. Retain for 5 year(s),Public,
5831,Division of State History,Annual Budget Reports,1965-,Alphanumerical,Agency reports at the end of the fiscal year on the status of appropriation accounts and apportionment.,Retain permanently,Public,
85298,State Historical Society,World War I service questionnaires,i 1914-1918.,,"This series contains military service questionnaires and photographs of Utah's World War I veterans. The survey was the result of a gubernatorial request to the State Council of Defense that a War History of the State be compiled; when the council disbanded\, the Historical Society continued the project. The questionnaire form includes general information\, induction information\, overseas service data\, promotions\, casualties\, and remarks. The forms also asked that a photograph be returned with the questionnaire. General information gives personal and family history. Induction information provide dates\, branch of service\, and training camp data. Overseas service information includes transport and service dates and place. Promotions information includes rank\, military training\, discharge date\, and any citations. Casualties are listed: date\, place\, and cause of death.",,Public,4.05 cubic feet 25 microfilm reels