seriesNo,seriesEntityName,seriesTitle,seriesDateRange,seriesArrangement,seriesDescription,seriesTotRetentDesc,seriesPrimaryClassCode,seriesExtentDesc
80088,National Guard,Official orders,1942-,"Numerical by order number, thereunder chronological.","These are official orders issued by the adjutant general's office placing individuals and units on active duty\, directing them to take a particular action\, granting them an award\, or calling for unit reorganization. As of 2008\, only unit reorganizations\, and award notification will be included in series.",Permanent. Retain for 20 year(s),Private,10 microfilm reels
10320,National Guard,Spanish American War and Philippine Insurrection muster rolls,1898-1899.,By unit and rank,"This series contains muster-in and muster-out rolls for Utah military units called into service during the Spanish American War. The muster-in rolls include the following types of information for each serviceman: name\, rank\, description (age\, height\, complexion\, eye color and hair color)\, birthplace\, occupation\, marital status\, residence\, emergency contact\, date of commission or enlistment in service\, valuation of horses and equipment\, home station or company rendezvous\, and signature. The content of the muster-out rolls is similar but much abbreviated.",,Public,1.50 cubic feet 1 microfilm reel
10319,National Guard,Mexican Border Campaign muster rolls,1916-1917.,By unit and rank,"This series is a record of Utah National Guard units mustered into military service during the Mexican Border Campaign of 1916-1917. It contains muster-in and muster-out rolls of Utah National Guardsmen. The muster-in rolls include the following types of information for each serviceman: name\, rank\, description (age\, height\, complexion\, eye color and hair color)\, birthplace\, occupation\, marital status\, residence\, emergency contact\, date of commission or enlistment in state service\, home station or company rendezvous\, and signature. The content of the muster-out rolls is similar but much abbreviated.",,Public,1 microfilm reel
6306,National Guard,Carbon County coal strike records,i 1903-1904; 1909.,Chronological by day. Attachments remain with the date of the cover letter.,"These records provide an account of the causes and effects of a strike and the role of the National Guard in maintaining order. A labor conflict between striking coal mine workers and the Utah Fuel Company in Scofield\, Winter Quarters\, Castle Gate\, Sunnyside\, and Clear Creek resulted in an atmosphere that threatened to become violent. The sheriff of Carbon County\, notified Governor Heber M. Wells that he and other law enforcement agents needed assistance to maintain the peace. In response\, Governor Wells issued a proclamation calling out the Guard on November 23\, 1903. The papers consist largely of letters\, telegrams\, and minutes. Much of the correspondence was with Governor Wells. As governor\, Wells was also commander-in-chief of the National Guard. Other correspondence is between Adjutant General Charles S. Burton and Brigadier General John Q. Cannon. Less frequent correspondents include other Guard officers\, Utah Fuel Company staff and owners\, Carbon County officials and citizens\,,the Italian Counsel\, the Coal Mine Inspector\, miners\, and others.",,Public,0.20 cubic foot 1 microfilm reel
6347,National Guard,Duty performed reports,1926-1941; 1947-1950.,Chronological by year and month.,"These volumes preserve an accurate monthly report for National Guard organizations. They document attendance at particular drills or exercises mandated under the National Defense Act of 1920. The forms which make up these volumes were issued by the federal War Department for completion. Attendance formed the basis for the payrolls and for determining the strength of various units. Drills include armory and field training\, encampments and maneuvers\, schools of instruction\, band practices\, etc. The drills are identified along with date and participating units. The attendance of each individual is also noted along with rank\, enlistment date\, and performance. Returns are further broken into tallies of numbers of specialists\, enlisted men\, and until 1937\, caretakers and horses. Copies were sent by the commanding officer to the office of the Instructor for forwarding to Corps area headquarters. Other copies were sent to the state adjutant general and the federal Militia Bureau of the War,Department.",,Public,11 microfilm reels
6308,National Guard,Adjutant General's records,i 1895-1965.,Chronological. Enclosures and endorsements may be kept together under one date.,"This series provides a comprehensive account of the duties and activities of the office of the Adjutant General\, the chief administrative officer of the National Guard. The series contains administrative papers\, personnel data\, fiscal papers\, and historical information on the guard\, its units\, and its involvement in both state and federal actions. Correspondence with the federal War Department (later known as the Department of Defense) shows the evolution of the Guard from state to federal control. Routine administrative functions represented throughout include orders\, fiscal reports\, supply purchases\, and reports to the governor. Programs for encampments and various drills are,frequent. Federal recognition of units generates numerous orders\, rosters\, and memoranda. Personnel papers include some enlistment\, muster\, and pay rolls; morning reports (drill attendance); firearms qualifications; accident\, illness\, injury\, and death reports and investigations; promotions; demotions; etc. There is much correspondence on use of federal facilities at Fort Douglas\, and the construction of Camp Williams and armories around the state. It relates to work done by the Guard\, private contractors\, and the Works Progress Administration and includes some blueprints\, copies of land titles\, bills and receipts. Records were created when the Guard was called into federal service at the time of the Spanish American War\, the Mexican border campaign\, World War I\, and World War II. The office also,documented the history of Guard units and Utah veterans of federal service from militia days to the Korean conflict. Records include unit histories\, correspondence\, pictures for designing regimental insignia\, and World War I card files on veterans from Utah created by the federal War Department. Other records document the Guard's role during labor strikes at mines; in police surveillance of strikers\, communists\, and other ""subversives;"" and the Adjutant General's arrangements for gubernatorial inaugurations. Over the years\, various types of documents have been filed as separate series. By the mid-1960s there are separate series for correspondence\, morning reports\, orders\, etc.",,Public,4.00 cubic feet
10113,National Guard,Carbon County firearms confiscation correspondence,i 1922-1931.,,"In summer 1922\, labor strikes in the Carbon County coal fields resulted in the declaration of martial law. The National Guard was called out\, and residents were ordered to turn over all firearms to military authorities. With the end of martial law\, U.S. citizens could apply for return of their guns. This correspondence was generated as a result of individuals attempting to reclaim their property from the National Guard. Most letters are from residents requesting gun returns or are internal correspondence of the Guard trying to find those guns. Letters are regularly accompanied by notarized statements of citizenship; receipts; and a description of the firearm\, usually including model and serial number.__In some cases when the gun,could not be located\, a new gun was purchased or one substituted from the unclaimed guns. All these transactions are documented. There are also administrative memoranda and letters separated from the bulk. The memos include copies of the proclamations initiating and ending martial law\, appeals by the Guard to the units to recover citizens' guns in the possession of individual Guard members\, listings of collected arms\, and Attorney General opinions defining use of firearms in destroying predators and regarding the sale of unclaimed guns.__The separated letters were held pending proof of citizenship: a foreign national was required to be actively employed in the destruction of predatory animals or in caring for stock on the range to own a gun.",,Public,1 microfilm reel
10329,National Guard,Special orders,1917-1980.,Chronological by order issue date.,"This series contains Special Orders issued by the Adjutant General's Office. Special Orders are typically created to give instructions to or regarding specific National Guard personnel. The orders relate to such issues as appointments\, assignments\, transfers\, leaves of absence\, promotions\, reductions\, resignations\, and discharges. The bound volumes of orders dated from 1917-1928 and 1930-1941 are the official copy maintained by the Adjutant General's Office. Information in the orders includes the date of order\, issuing office\, order number\, name of commanding officer issuing order and the text of the order.",,Public,2.00 cubic feet 6 microfilm reels
10338,National Guard,Check register,1913-1916.,None,These are check registers.,,Public,1 microfilm reel
10328,National Guard,Pay vouchers,1968-,None,"History of earnings\, deductions\, taxes\, net income\, and warrant or direct deposit information. These documents are prepared and used for payroll disbursement.",Permanent. Retain until administrative need ends,Private,24 microfilm reels
10331,National Guard,Orders,1904-2008.,"Chronological by year, thereunder by order type.","The 1909-1917 orders consist mainly of new officer appointments\, resignations\, inspection dates\, orders to specific units from the adjutant general\, etc. These orders were created to address and transact the regular business of the National Guard and usually were issued to individual units of soldiers or to an entire command. The orders were issued in the form of correspondence and have been bound as books. Some volumes have indexes organized alphabetically by subject. The orders include unit promotions\, discharges\, transfers\, equipment issuance and usage\, assignment of duties\, announcement of new regulations\, announcement of changes to existing regulations\, notifications of annual inspection dates\, ration issuance and usage\, etc. Information includes date of order\, issuing office\, order number and name of officer issuing order. May also include names of persons to whom certain orders pertain\, such as notifying a unit of an individual's promotion and authorizing signatures.,Records created by agency administration to document the research\, creation and application of agency programs\, policies and procedures. May include correspondence\, policy and program case files\, and executive files documenting leadership roles and decision making processes.",,Public,0.70 cubic foot 2 microfilm reels
10346,National Guard,Accident and incident report case files,1967-,None,"This record series contains accident and incident case files. The records are used to document accidents involving National Guard personnel while on duty\, National Guard equipment\, and claims for destroyed or missing personal belongings of National Guard members. Information includes investigation reports and witness statements about vehicular accidents\, injuries\, missing or destroyed property\, claims filings\, etc.",Retain for 75 year(s),Public,
6065,National Guard,Correspondence,1898-1916.,Chronological,"Contains broad variety of topics including administrative issues\, personnel issues\, logistics\, etc.",,Public,1 microfilm reel
5854,National Guard,Morning reports,1950-1984.,Alphanumerical,Attendence records at weekend training to show strength accounting and correct duty status of each member. The morning reports were phased out beginning in 1973 and replaced by SIDPERS C-27.,,Public,81 microfilm reels
27397,National Guard,Military Human Resource Records,2010-,Alphabetical by surname or numerical by Social Security Number search.,"Complete work history of an individual (excluding medical/psychological information) while employed by the State. Refer to UCA 67-18-1 (2005)\, et seq. and DHRM rules on accessing\, maintaining\, and managing employee personnel files. The employee's personnel file shall be considered a supplement to the DHRM computerized file and shall be subject to the rules governing personnel files. When an employee transfers to another state agency\, the employees's personnel file must be sent to the new agency. The file typically includes applications for employment\, career mobility documents\, Memorandums of Understanding (MOU's)\, Employment Eligibility Certification records\, Form 1-9 and other documents required by the U.S. Citizenship and Immigration Services; employee signed overtime agreements\, personnel actions\, corrective action plans\, notices of disciplinary action\, new employee orientation form checklists\, performance plans and evaluations\, letters of appreciation/commendation\, separation and,leave without pay records\, employee benefits notification forms for PEHP and URS; references\, copies of transcripts\, training certifications or preparations\, copies of items recorded in the DHRM computerized file\, leave and time records; copies of any documents affecting the employee's conduct\, status or salary\, etc.",,Private,
20843,National Guard,Spanish American War ante-muster pay records,1912-1955.,none,"These records contain correspondence\, banking records\, applications\, and receipts pertaining to the antemuster fund. The fund was moneys allocated by Congress to pay the claims of volunteers from the time they enlisted to the time they were mustered into federal service. The account was set up by Congress\, turned over to the Governors\, and in Utah then turned over to the Adjutant General of the National Guard for administration.",,Public,
22201,National Guard,State active duty orders,1942-,"Chronological, thereunder numerical.",These are official orders issued under the authority of the Governor when National Guard members or units are activated for state emergencies. State active duty orders are also issued when state government has identified and funded specific individual or unit military training.,Permanent. Retain for 2 year(s),Private,
983,National Guard,Spanish American War medals,1898-1899.,Alphanumerical,"These are unclaimed service medals. The top pin bar gives the individual's name. Pendant from the bar is a disc with the state seal and the phrase ""Defender of the Nation's Honor in the War with Spain 1898-1899"". The obverse says ""The Gift of the State of Utah to her Volunteers"" with bugle\, crossed saber and bayoneted rifle\, and crossed cannons.",,Public,1 microfilm reel
6678,National Guard,Official military personnel files,1894-2009.,"Chronological by filming batch, thereunder alphabetical by surname.","These files contain the complete personnel records for enlisted\, ranking members of the Utah National Guard. They are kept to document the service member's military service and are the official documents used to determine eligibility for participation in retirement and military benefits programs. Files include National Guard Bureau (NGB) Form 22\, separation from the National Guard; Department of Defense (DD) Form 214 separation from active service; enlistment records; service records; discharge\, separation or transfer documents; and if applicable\, retirement eligibility documents. The amount of detail recorded in the files increased over time. Many of the forms routinely ask for name\, race\, address\, place of birth\, age\, sex\, citizenship\, employment\, marital status\, name and number of dependents\, education\, service and Social Security number. At the time of enlistment\, a person's educational\, employment\, criminal\, and medical histories are taken. A record of any prior service is kept.,An enlistment agreement specifying length of service and oath of loyalty are signed. During service\, forms are kept regarding the person's training\, attendance\, qualification in arms\, promotions and reductions\, combat record\, security clearance\, awards\, judicial actions\, medical records\, and transfers. Retirement credit\, based on attendance is included. Finally\, forms document discharges\, citing reason and authority for the action.,leave without pay records\, employee benefits notification forms for PEHP and URS; references\, copies of transcripts\, training certifications or preparations\, copies of items recorded in the DHRM computerized file\, leave and time records; copies of any documents affecting the employee's conduct\, status or salary\, etc.",,Public,1 microfilm reel
22231,National Guard,Attendance records,1982-,Chronological,"These attendance records are officially known as Department of the Army Form 1379 (DA Form 1379) and are used to document the attendance of National Guard members during their required monthly unit training (drill). Each four-hour period of training is called a Unit Training Assembly (UTA)\, and each eight-hour period a Multiple Unit Training Assembly (MUTA). Information on the DA Form 1397 includes the name\, rank\, and Social Security number of the service member as well as the name and identification number of the unit and the training dates.,Complete work history of an individual (excluding medical/psychological information) while employed by the State. Refer to UCA 67-18-1 (1977)\, et seq. and DHRM rules on accessing\, maintaining\, and managing employee personnel files. The employee's personnel file shall be considered a supplement to the DHRM computerized file and shall be subject to the rules governing personnel files. When an employee transfers to another state agency\, the employees's personnel file must be sent to the new agency. The file typically includes applications for employment\, career mobility documents\, Memorandums of Understanding (MOU's)\, Employment Eligibility Certification records\, Form 1-9 and other documents required by the U.S. Citizenship and Immigration Services; employee signed overtime agreements\, personnel actions\, corrective action plans\, notices of disciplinary action\, new employee orientation form checklists\, performance plans and evaluations\, letters of appreciation/commendation\, separation and,leave without pay records\, employee benefits notification forms for PEHP and URS; references\, copies of transcripts\, training certifications or preparations\, copies of items recorded in the DHRM computerized file\, leave and time records; copies of any documents affecting the employee's conduct\, status or salary\, etc.",Retain for 65 year(s),Public,
7226,National Guard,Officer personnel case files,1894-2009.,"Chronological, thereunder alphabetical by surname, microfiche by batch.","These files contain the complete personnel records for officers currently active in the National Guard and officers separated from the Guard. Files include personal history\, enlistment records\, and service records. They may also include separation papers. As of February 2003 the Officer's personnel files were combined with the enlisted personnel files. Files are arranged alphabetically in the office. Records from 1894 thru 1984 were microfilmed\,1985 thru 2000 are on microfiche\, and after 2000 the paper documents are at the Records Center and can be accessed via request from the National Guard.,Complete work history of an individual (excluding medical/psychological information) while employed by the State. Refer to UCA 67-18-1 (1977)\, et seq. and DHRM rules on accessing\, maintaining\, and managing employee personnel files. The employee's personnel file shall be considered a supplement to the DHRM computerized file and shall be subject to the rules governing personnel files. When an employee transfers to another state agency\, the employees's personnel file must be sent to the new agency. The file typically includes applications for employment\, career mobility documents\, Memorandums of Understanding (MOU's)\, Employment Eligibility Certification records\, Form 1-9 and other documents required by the U.S. Citizenship and Immigration Services; employee signed overtime agreements\, personnel actions\, corrective action plans\, notices of disciplinary action\, new employee orientation form checklists\, performance plans and evaluations\, letters of appreciation/commendation\, separation and,leave without pay records\, employee benefits notification forms for PEHP and URS; references\, copies of transcripts\, training certifications or preparations\, copies of items recorded in the DHRM computerized file\, leave and time records; copies of any documents affecting the employee's conduct\, status or salary\, etc.",,Private,
6842,National Guard,Official military correspondence,1942-,Alphabetical by subject,"Records\, not duplicated elsewhere\, that document how the office is organized and functions as well as its pattern of action\, policies\, procedures\, and achievements. Includes electronic mail that communicates the above.,Business-related correspondence which provide unique information about agency functions\, policies\, procedures\, or programs. These records document material discussions and decisions made regarding all agency interests\, and may originate on paper\, electronic mail\, or other media. This correspondence is filed separately from program case files\, and project files.",Permanent. Retain for 2 year(s),Public,
10347,National Guard,Annual reports,1896-,Chronological,"This series contains reports of activities from the previous year with information pertaining to agency activities\, staff\, facilities\, projects\, Adjutant General\, military\, National Guard\, recruiting\, public affairs\, museum and historical services\, unit locations\, and organizational charts.",Permanent. Retain until administrative need ends,Public,1.20 cubic feet 2 microfilm reels
2221,National Guard,Publications,1896-,Chronological,"Documents created by the agency\, including pamphlets\, reports\, leaflets\, file manuals\, and other published or processed documents. These records may contain annual report. These records include publications available to the public that document activities of the National Guard. Consists primarily of isolated publications not part of a more specific series.,Any record\, regardless of format\, that is issued by a governmental entity for public distribution at the total or partial expense of that governmental entity. See Utah Code Section 9-7-101 8(a)(b) (2010) and 9-7-208 (2006)",Permanent. Retain until administrative need ends,Public,1 microfilm reel
26076,National Guard,Security revocation files,1982-,Chronologically by year and thereunder alphabetically by surname.,"Occasionally the National Guard revokes security clearance for certain personnel. The records in these files document those revocations. Files include both records relating to the original grant of security clearance and to the revocation of that clearance.,Records relating to the current security clearance status of personnel.",Retain for 50 year(s),Private,
10327,National Guard,World War II records,1941-1945.,None,"Contains rosters of National Guardsmen who were WWII veterans and federal unit histories for units in which Utah guardsmen served\, especially the 40th infantry.",,Public,1 microfilm reel
10339,National Guard,145th Field Artillery scrapbook,1917-1918.,None,"World War I scrapbook on the 145th Field Artillery which included activated Utah National Guard units. Includes clippings\, speeches\, orders\, etc. Apparently made by the Utah units.,Records which document an agency's history. Includes scrapbooks\, photographs\, articles\, program notes and information about events and programs sponsored or funded by an agency. May also include narrative audio and audiovisual agency histories.",,Public,1 microfilm reel
22226,National Guard,Budget and audit reports,1961-,chronological,"These records are agency reports from the end of the fiscal year on the status of appropriation accounts and apportionment. Information also includes fiscal correspondence\, budget request records\, work program requests\, audits\, and ten-year plans to acquire lands (which include maps) and build armories. Organizational charts are included which help explain the organization of the office.",Permanent. Retain for 7 year(s),Public,
6305,National Guard,Mexican border campaign records,i 1916-1917.,,"This series provides a comprehensive account of the activities of the National Guard when called into service by President Wilson in June 1916. The Guard protected against raids conducted by Mexican revolutionary factions across the border into the United States. The series consists primarily of administrative records and correspondence of individual units of the Guard: the First Utah Cavalry\, the Field Hospital and Sanitary Department\, and the First Field Artillery. Records include internal memoranda and orders\, plus memoranda and orders between the units and the federal War Department or regional headquarters of the Regular Army. Correspondence with the State Adjutant General's Office in Salt Lake is also included.,Mobilization activities are detailed\, including recruitment\, physicals\, equipment issues\, and muster in. Activities at the border are well documented\, involving both logistical (rations\, supplies\, animals\, etc.) and personnel issues. Personnel issues include absences\, changes in rank\, payroll\, oaths\, etc. Relief for dependent families is also addressed. There were few hostile encounters\, but regular marches and maneuvers. Part of the Utah Cavalry was combined with a squadron from California to form a Provisional Regiment. Also cited are efforts to ensure adequate sanitary conditions and the role of the field hospital in treating the sick or injured. Mustering out procedures are detailed\, spanning from Nov._10\, 1916 to Mar._8\, 1917.",,Public,1.20 cubic feet