seriesNo,seriesEntityName,seriesTitle,seriesDateRange,seriesArrangement,seriesDescription,seriesTotRetentDesc,seriesPrimaryClassCode,seriesExtentDesc
3025,Division of Oil and Gas Conservation,Rules and regulations,1955-1972.,Chronological by date.,"This series contains rules and regulations pertaining to the oil\, gas\, mining\, conservation\, fees\, fiscal and financial operations\, and Division of Oil\, Gas and Mining programs.",,Public,0.20 cubic foot
8610,"Department of Natural Resources. Division of Oil, Gas, and Mining",Accounting grant financial records,1983-,Chronological,"These are the financial records developed by the division in administering federal grants. These are used to control and report the expenditure of funds and are subject to federal audit. Information in the file includes indirect cost agreements\, performance reports\, request for funds\, and copies of contracts.",Retain for 3 year(s) after completion of publication or report,,
7427,"Department of Natural Resources. Division of Oil, Gas, and Mining",Attorney General's opinions,1985-,Chronological,"Copies of legal interpretations of the Attorney General's office written at the request of an agency asking for guidance in enforcing\, obeying\, and/or interpretation of the law. The Attorney General's Office maintains the record copy of all official opinions.",Permanent. Retain for 4 year(s),Public,
8609,"Department of Natural Resources. Division of Oil, Gas, and Mining",Accounting payroll costs file,1981-,Chronological,"This is a record of the payroll costs that are to be charged to federal grants. Employee time spent on federal grant activities can be charged to the grant funds. This information is now kept on an automated system. Information includes the employee name\, hourly rate\, hours on grant activity\, total hours\, percentage of hours worked on the federal activity\, and the amount to be charged to grant funds.",Retain for 3 year(s) after completion of publication or report,Public,
8613,"Department of Natural Resources. Division of Oil, Gas, and Mining",Accounting incentive award request file,1986-,Chronological,These records document incentive awards given to employees for exceeding vocational expectations.,Retain for 2 year(s),Public,
8615,"Department of Natural Resources. Division of Oil, Gas, and Mining",Accounting annual work program staffing plan,1983-,Chronological,This is a bi-weekly report produced by the Division of Finance showing the real costs to the division for the employees. It includes the costs to date and projected and budgeted costs.,Retain for 1 year(s),,
7681,"Department of Natural Resources. Division of Oil, Gas, and Mining",Accounts payable file,1985-,Chronological,These records are financial payment documents.,Retain for 7 year(s),Public,
7692,"Department of Natural Resources. Division of Oil, Gas, and Mining",Accounting financial Information Resource Management Systems reports,1985-,Chronological,"These are reports generated by the Division of Finance relating to voucher preparation\, administrative audit\, and other accounting and disbursing operations. These include Expenditure Detail Statement\, Activity Detail\, Budget Operating Report\, and Revenue/Expenditure Report.",Retain for 3 year(s),,
7636,"Department of Natural Resources. Division of Oil, Gas, and Mining",Accounting interdepartmental transfers,1977-,Chronological,Inter-agency transfer records,Retain for 1 year(s),,
7648,"Department of Natural Resources. Division of Oil, Gas, and Mining",Accounting deposits with the State Treasurer,1957-,Chronological,,Retain for 2 year(s),,
7431,"Department of Natural Resources. Division of Oil, Gas, and Mining",News releases,1985-,Chronological,The file consists of (1) news releases written by the division staff and (2) news releases originating outside the division and sent to the division for informational purposes.,Permanent. Retain for 4 year(s),,
7651,"Department of Natural Resources. Division of Oil, Gas, and Mining",Accounting purchase requisitions,1977-,Chronological,"These records document via receipts\, contracts or invoices any purchase of goods or services made by the division.",Retain for 3 year(s),,
17498,Division of Oil and Gas Conservation,Oil and gas lease maps,1974-1974.,,These records are maps of the locations of existing oil and gas mining leases.,,,1 microfilm reel
81689,"Department of Natural Resources. Division of Oil, Gas, and Mining",Administrative correspondence,1974-,Chronological,"This file contains the correspondence generated by the division director and other staff members. The file includes correspondence within the division\, to other divisions in Natural Resources\, to other state agencies\, to the federal government\, and to the public.",Permanent. Retain for 5 year(s),Public,
7745,"Department of Natural Resources. Division of Oil, Gas, and Mining",Inspection and Enforcement hearing transcripts,1981-1999.,Numerical by permit number,These are the record of public hearings requested by mine operators to contest a civil penalty assessment under UCA 40-10-20.,Permanent. Retain for 5 year(s),,
7639,"Department of Natural Resources. Division of Oil, Gas, and Mining",Accounting request for out of state travel authorization,1977-,Chronological,,Retain for 3 year(s),Public,
7443,"Department of Natural Resources. Division of Oil, Gas, and Mining",Hearing files,1956-,Numerical by cause number,"This is a record of the hearings by the board in its capacity as the regulatory authority for oil drilling and mining. Hearing matters include revision of rules\, applications for orders and exceptions to orders\, applications for rights determination\, etc. Included in the files are hearing transcripts\, petitions\, orders\, exhibits\, motions\, affidavits\, and notices of public hearings.",Retain permanently,Public,1 microfilm reel
8618,"Department of Natural Resources. Division of Oil, Gas, and Mining",Accounting personnel policy manuals,1983-,Numerical by policy number,These are policies and procedures relating to personnel matters.,Retain until superseded,,
8619,"Department of Natural Resources. Division of Oil, Gas, and Mining",Accounting indirect cost negotiation agreement,1980-,Chronological,This is an agreement negotiated between the federal government and the division as to how indirect costs will be allocated for grant funding. It includes both the final agreement and the work papers.,Retain for 4 year(s) after superseded,,
7743,"Department of Natural Resources. Division of Oil, Gas, and Mining",Inspection and Enforcement notice of violation files,1980-1999.,Numerical by permit number,"This is the record of enforcement action taken against mine operators in the state for violations of the Utah Coal Mining & Reclamation Act. The file contains Inspectors' Statement\, Inspection Report\, Response to Notice of Violation\, Notice of Violation\, Cessation Order\, Vacation/Termination of Notice of Violation/Cessation Order\, Hindrance to Enforcement Violations Inspector's Statement\, and worksheet for final assessment of penalties.",Permanent. Retain for 5 year(s),,
7684,"Department of Natural Resources. Division of Oil, Gas, and Mining",Accounting budget background records,1977-,Chronological,"These are working papers\, cost statements\, and rough data accumulated in the preparation of the annual budget estimates.",Retain for 2 year(s),,
7689,"Department of Natural Resources. Division of Oil, Gas, and Mining",Accounting preliminary payroll files,1981-,Chronological,These are computer produced two part documents sent by Finance to agencies to record final corrections or adjustments regarding employees' pay to be made before the master payroll is run and checks are issued.,Retain for 1 year(s),Private,
7693,"Department of Natural Resources. Division of Oil, Gas, and Mining",Accounting general ledger,1974-,None,,Retain for 10 year(s),,
7695,"Department of Natural Resources. Division of Oil, Gas, and Mining",Accounting audit reports,1961-,Chronological,,Retain for 3 year(s),,
7640,"Department of Natural Resources. Division of Oil, Gas, and Mining",Accounting travel reimbursement request,1977-,Chronological,"Records relating to reimbursing individuals\, such as travel orders\, travel authorizations\, per diem vouchers\, transportation requests\, hotel reservations\, and all supporting records documenting official travel by officers\, employees\, dependents\, or others authorized by law to travel.",Retain for 7 year(s),Public,
6378,"Department of Natural Resources. Division of Oil, Gas, and Mining",Leases,1959-,none,"Building\, equipment or land leases and related records documenting agreements\, services and payments.",Retain for 4 year(s) after expiration of contractual agreement,Public,
28764,"Department of Natural Resources. Division of Oil, Gas, and Mining",Utah mining oral histories,2012-,Chronological by interview date.,"These records support the agency's administrative function to preserve Utah's mining heritage. These files contain all of the collected materials relating to the oral histories of Utah miners\, including the raw audio and video files\, photographs\, transcripts\, consent forms\, published movies\, and other printed promotional materials.",Permanent. Retain for 1 year(s),Public,0.35 cubic foot
22865,"Department of Natural Resources. Division of Oil, Gas, and Mining",Publications,1971-,Chronological by date.,"Any record\, regardless of format\, that is issued by a governmental entity for public distribution at the total or partial expense of that governmental entity. See Utah Code Section 9-7-101 8(a)(b) (2010) and 9-7-208 (2006)",Permanent. Retain until administrative need ends,Public,1.00 cubic foot
9645,"Department of Natural Resources. Division of Oil, Gas, and Mining",Scofield mining region photographs,"1900, 1916, 1981.",None,"These photographs were part of a historical and cultural resources inventory included in a mining application packet. There are two sets of photographs. The first set\, black and white prints\, shows the area as it appeared around the turn of the century (1900 and 1916). The second\, color prints taken in 1981\, shows how the area had changed.,Any record\, regardless of format\, that is issued by a governmental entity for public distribution at the total or partial expense of that governmental entity. See Utah Code Section 9-7-101(7)(2017) and 9-7-208(4)(2006).",,Public,
17496,"Department of Natural Resources. Division of Oil, Gas, and Mining",Annual reports,1974-1979.,Chronological by date.,"This series contains reports of Division of Oil\, Gas and Mining activities from the previous year with information pertaining to agency history\, organization charts\, agency programs\, oil\, gas\, mining\, conservation\, reclamation\, cooperative agreements\, research\, and fiscal and financial operations.",,Public,0.20 cubic foot 1 microfilm reel