seriesNo,seriesEntityName,seriesTitle,seriesDateRange,seriesArrangement,seriesDescription,seriesTotRetentDesc,seriesPrimaryClassCode,seriesExtentDesc
84633,Orem (Utah). Public Works,Cemetery records,undated,Chronological,"These records contain information regarding the purchase of grave sites and location of individual burials of the cemetery. Information includes grave sites given by lot\, plat\, and block number; plot deeds or lot ownership records; perpetual care certificates; financial records of cemetery; and burial records or interment registers. A death record may also be included which will list cause of death\, physician\, and undertaker of the deceased. May include maps indicating specific locations of plots.",Permanent. Retain for 1 year(s),Public,
23051,Orem (Utah). Public Works,Vehicle bid specifications,ca. 1995-,Numerical by vehicle type,"This records series contains the bid specifications for various vehicles purchased by Orem City. After Public Works receives approval for the purchase of a vehicle\, the bid specifications and a vendor list are sent to the purchasing agent. The bid specifications describe the details of the type of vehicle Orem City plans to purchase. The purchasing agent then disseminates the bid information to the vendors and places an advertisement in the newspaper. The vendors use the bid specifications in determining what their asking price will be\, and then submit their bid to Public Works within a specified time period. All the bids are reviewed and a selection is made. Information includes gross vehicle weight (GVW)\, engine size\, tire size\, transmission type\, interior and exterior color\, brake type\, axle weights\, gear ratio\, trim package\, radio\, etc.",Retain for 6 year(s),Public,
22945,Orem (Utah). Public Works,Vehicle history files,1982-,Numerical by vehicle number,"These are daily maintenance records on all municipal vehicles. They are used to provide a maintenance history and include work order number\, dates\, maintenance performed\, mileage of vehicle\, problem type\, driver's name\, and action taken.",Retain for 3 year(s) after disposition of asset,Public,
23015,Orem (Utah). Public Works,Public Works uniform allowance records,1995-,Chronological by semi-annual scheduled payment,"This records series documents the receipt and expenditure of a semi-annual uniform allowance issued to eligible Public Works employees. A check request is completed for each division listing employee's name and how much they are permitted to spend. Each employee then receives an established amount of cash which they use to purchase uniform items. The receipts are then returned to document their purchases along with unspent funds. Information includes a listing of employees who have received a uniform allowance\, how much they spend and the division of Public Works they are assigned to. Also included are the check request number and amount.",Retain for 2 year(s),Public,
22933,Orem (Utah). Public Works,Vehicle filter records,1988-,Numerical by vehicle number,"These are daily maintenance records on all municipal vehicles. They are used to provide a maintenance history and include work order number\, dates\, maintenance performed\, mileage of vehicle\, problem type\, driver's name\, and action taken.",Retain for 3 year(s) after disposition of asset,Public,
22934,Orem (Utah). Public Works,Auction vehicle records,1995-,Chronological by year,"These are either forms or records completed by municipal agencies when municipal property is disposed of either by public auction\, competitive bidding\, or destruction. Includes date\, department name\, description of item\, value\, disposition method\, and reason\, condition\, and approval signature.",Retain for 3 year(s) after disposition of asset,Public,
22935,Orem (Utah). Public Works,Fleet education information,1984-,Chronological by date,"These are records of teaching aids which include manuals\, syllabi\, textbooks\, and other training aids developed by the agency.",,Public,
23018,Orem (Utah). Public Works,Fleet Services safety meeting records,1990-,"Chronological by year, thereunder by meeting date","This records series contains documentation related to the weekly Fleet Services safety training meetings\, which all Fleet Services personnel attend. Included are meeting minutes\, attendance records\, date of meetings miscellaneous shop topics\, safety suggestions\, and handbook policies overview.",Retain for 6 year(s),Public,
22976,Orem (Utah). Public Works,Vehicle emission certification files,1992-,"Chronological by month, thereunder by date","This records series consists of vehicle emission certification for both the city shop and its mechanics\, as required by UCA 41-6-163.6(1)(b)(2000). Also included are Utah County technical bulletins\, Utah County Health Department vehicle emissions permit blank forms and station performance reports.",Retain for 1 year(s) after expiration of permit or license,Public,
22946,Orem (Utah). Public Works,Vehicle wiring diagrams,1990-,Numerical by vehicle number,"These are daily maintenance records on all municipal vehicles. They are used to provide a maintenance history and include work order number\, dates\, maintenance performed\, mileage of vehicle\, problem type\, driver's name\, and action taken.",Retain for 3 year(s) after disposition of asset,Public,
22947,Orem (Utah). Public Works,Vehicle fleet workload reports,1992-,Chronological by year,"These are requests for maintenance\, service\, cleaning\, or repair of vehicles\, equipment\, and buildings\, received from any municipal department.",Retain for 6 month(s),Public,
23017,Orem (Utah). Public Works,Work scheduling calendar,1990-,Chronological by date,"This records series consists of a daily log of city vehicles brought to the Fleet Division of Public Works for repair. This log is used by the fleet manager to gauge the work load when assigning vehicle repair and maintenance tasks. Information includes vehicle number\, date work is scheduled to be performed\, time vehicle will be delivered to shop\, time and date vehicle is needed back in service\, and a listing of needed repairs.",Retain for 2 year(s),Public,
25626,Orem (Utah). Public Works,Utility billing records,1997-,Numeric by account number,"This register is an itemized list of customer accounts. It includes name of customer\, service address\, meter reading\, water usage\, water and other charges\, payments\, adjustments\, prior balance due\, and current balance due. The register is used for reference purposes.",Retain for 3 year(s),Public,
22931,Orem (Utah). Public Works,Automotive Service Excellence certification copies,1985-,Chronological by expiration date,"These files are the official employment files for all municipal employees and usually include the original employment application\, correspondence\, credential files\, letters of commendation\, pay and leave history\, work performance\, training certificates\, and evaluation forms.",Retain for 3 year(s) after separation,Public,
24049,Orem (Utah). Public Works,Insurance expiration log,ca. 1980-,Chronological,"This log records incoming documents that require distribution or action. Includes date received\, description of record\, action and date taken.",Retain for 1 year(s),Public,
23342,Orem (Utah). Public Works,Telephone message registers,1998-,Chronological by date of message,"These registers compile all of the daily telephone messages taken by the Public Works administrative secretary. Information includes name of person message is intended for\, date\, time\, name and contact information for person leaving message\, message and priority of message.",Retain for 6 month(s),Public,
23335,Orem (Utah). Public Works,Neighborhood Meeting minutes,ca. 1980-,Alphabetical by project name,"These are the minutes of regular\, special\, and emergency meetings of official municipal committees\, boards\, and task forces. UCA 52-4-7(1) (2009) requires that written minutes be kept of all open meetings. These minutes shall include: ""the date\, time and place of the meeting; the names of members present and absent; the substance of all matters proposed\, discussed\, or decided\, and a record\, by individual member\, of votes taken; the names of all citizens who appeared and the substance in brief of their testimony; and any other information that any member requests be entered in the minutes."" Minutes are also required to be kept for all closed meetings in accordance with UCA 52-4-7(2) (2010) and to include: ""the date\, time and place of the meeting; the names of all others present except when such disclosure would infringe on the confidence necessary to fulfill the original purpose of closing the meeting."" They may also include an official agenda. (See also Internal committee records).",Retain permanently,Public,
23041,Orem (Utah). Public Works,Orem Family Summerfest Festival files,1990-,Chronological by year,"These are the minutes of regular\, special\, and emergency meetings of official municipal committees\, boards\, and task forces. UCA 52-4-7(1) (2009) requires that written minutes be kept of all open meetings. These minutes shall include: ""the date\, time and place of the meeting; the names of members present and absent; the substance of all matters proposed\, discussed\, or decided\, and a record\, by individual member\, of votes taken; the names of all citizens who appeared and the substance in brief of their testimony; and any other information that any member requests be entered in the minutes."" Minutes are also required to be kept for all closed meetings in accordance with UCA 52-4-7(2) (2010) and to include: ""the date\, time and place of the meeting; the names of all others present except when such disclosure would infringe on the confidence necessary to fulfill the original purpose of closing the meeting."" They may also include an official agenda. (See also Internal committee records).",Retain permanently,Public,