seriesNo,seriesEntityName,seriesTitle,seriesDateRange,seriesArrangement,seriesDescription,seriesTotRetentDesc,seriesPrimaryClassCode,seriesExtentDesc
14829,Board of Pardons and Parole,Hearing recordings,1963-,Chronological by date of hearing.,"These records support the agency's function to determine when and under what conditions persons under the jurisdiction of the Department of Corrections may be released upon parole\, pardoned\, ordered to pay restitution\, or have their sentences commuted or terminated (Utah Code 77-27-5)(2010)). These records document parole hearings wherein the conditions and actions above are determined. Information includes verbatim audio recordings and may include transcripts in death penalty cases (Utah Code 77-27-8(1)(2010)).",Permanent. Retain for 30 year(s) after separation,Private,45.60 cubic feet
20374,Board of Pardons and Parole,High-profile criminal history case files,1987-,Alphabetical by surname,"These records support the agency's function to determine when and under what conditions persons under the jurisdiction of the Department of Corrections may be released upon parole\, pardoned\, ordered to pay restitution\, or have their sentences commuted or terminated (Utah Code 77-27-5(2010)). Files contain a comprehensive history of high-profile criminal offenders\, as determined by the agency\, including commitment papers\, agency reports\, admittance and assessment records (face sheet)\, treatment plans\, detainers\, education and work records\, correspondence\, psychological profiles\, and pre-sentence investigations.",Permanent. Retain until case is closed,Public,
80135,Board of Pardons and Parole,Inmate reference card files,1960-,Alphabetical by name,"These are quick reference files on all offenders which have had files kept on them by the Board of Pardons. They are no longer kept up-to-date because OBCIS now serves the same purpose. Includes statistical offender data\, demographic information about the inmate\, court where committed\, crime\, sentence\, and presiding judge.",Retain permanently,Public,
819,Board of Pardons,Arrest warrants,1946-1949.,Alphanumerical,,Permanent. Retain for 1 year(s),,
17153,Board of Pardons,Summaries of hearings,1936-1948.,None,,Permanent. Retain for 1 year(s),,
80134,Board of Pardons and Parole,Criminal history case files,1960-,Alphabetical by name,"These records support the agency's function to determine when and under what conditions persons under the jurisdiction of the Department of Corrections may be released upon parole\, pardoned\, ordered to pay restitution\, or have their sentences commuted or terminated (Utah Code 77-27-5(2010)). Records contain a comprehensive history of a criminal offender including the offender's name\, history of charges and commitments\, name of case worker\, copies of court records\, restitution data\, correspondence\, and all other agency reports and agreements.",Retain until case is closed,Public,
328,Board of Pardons,Prisoners' pardon application case files,1892-1949.,"Alphabetical by surname until 1896, thereafter numerical by case number.","Case files consist of letters to the Governor\, a formal application for a pardon\, petitions and letters of support from the public and officials connected to the case and during the first 40 years\, case files often contained court transcripts\, biographical sketches\, prison evaluations and a wide variety of related documentation. Cases illustrate the process of review by the board of cases of prisoners incarcerated in the Utah prison system to determine if they should be released before their regular sentence ended. Documents contain personal data about the prisoner\, criminal activity\, family background and evaluation of the prisoner's adjustment to incarceration. In Utah\, the release of a convicted felon from the prison system began with an application made by the prisoner. During the territorial period applications were made directly to the Governor\, usually in the form of a letter asking for a pardon or release from prison. With the creation of the Board of Pardons by the state,constitution in 1896\, the process of obtaining some form of release from prison became more formalized. The filing of an application with the Board initiated the process of scheduling a hearing\, evaluating the individual prisoner\, and either approving or denying the application for release.",,Public,26.50 cubic feet 53 microfilm reels
330,Board of Pardons,Schedule of proceedings,1896-1918.,Chronological.,"The Schedule consists of two books in which are listed the dates that applications were submitted by prisoners for pardons\, paroles\, terminations and commutations of their sentences and brief entries describing the action taken on them. Most prisoners submitted several applications; so if the first was denied under one category\, prisoners often applied again under another. They often requested a rehearing. Entries in other sections of the schedule include the prisoner's name; crime; date of conviction\, county where convicted; district court where the case was tried; district judge presiding at the trial; the name of the prosecuting attorney; and the sentence received.",,Public,1.00 cubic foot
27827,Board of Pardons and Parole,Utah Territorial Prison painting,1887.,None.,,,Public,0.05 cubic foot
30683,Board of Pardons,Arthur L. Flandro Records,1952-1963.,Chronological by date.,"Colonel Arthur Louis Flandro was born July 28\, 1892 in Wellington\, Kansas. Born to Charles Ernest and Henrietta Ruth Woods Flandro\, he married Mabel Claire Pendleton Oct. 14\, 1920\, in Salt Lake City. He served in the U.S. Army Air Corps in France during World War I and returned to service with the rank of major in 1940. He was a member of the Reserve Officers Association and a past president of the Utah Chapter\, Association of the United States Army. He also was a member of Argenta Lodge of the Masonic Order\, a 32nd Degree Mason\, a Kiwanian since 1937 and treasurer of the Salt Lake Kiwanis Club. He retired in 1955 after 40 years of service with the Crane Co. He had been assistant manager. Col. Flandro served as an alternate member of the Utah State Board of Pardons from November of 1957 to July of 1958\, after which he was named to a six-year term on the Board (""Crash claims Utahn\,"" 1965). Flandro was serving as a member of the Board when Jesse Garcia's death row sentence was commuted in 1962. --- Jesse Garcia was born September 13\, 1941 in Montrose\, Colorado. At age 16\, he confessed to dozens burglaries and car thefts\, as well as the rape of his niece in Salt Lake City\, Utah. Due to his criminal history and the nature of his crime\, he was sentenced to 20 years in the Utah State,n 1962. --- Jesse Garcia was born September 13\, 1941 in Montrose\, Colorado. At age 16\, he confessed to dozens burglaries and car thefts\, as well as the rape of his niece in Salt Lake City\, Utah. Due to his criminal history and the nature of his crime\, he was sentenced to 20 years in the Utah State Prison in May of 1958. Less than three months later\, Garcia and two other men murdered a fellow inmate in a cell block attic. Garcia was found guilty and was the youngest criminal ever sentenced to death in Utah. He had just turned 17. His sentence was later commuted to life in prison in 1962 (Bernick\, 1989). After Garcia's latest parole hearing in 1999\, the parole board determined that he would live out his ""natural life"" in prison (Bryson\, 1999). References Bernick\, B.\, Jr. (1989\, August 14). 30 of 46 years behind prison bars. Deseret News. https://www.deseret.com/1989/8/14/18819486/30-of-46-years-behind-prison-bars Bryson\, A. J. (1999\, March 13). Rapist\, killer to stay in prison: Parole board says it's too risky to release Garcia. Deseret News. https://www.deseret.com/1999/3/13/19434145/rapist-killer-to-stay-in-prison-br-parole-board-says-it-s-too-risky-to-release-garcia Crash claims Utahn\, 73\, in Germany. (1965\, September 22). The Salt Lake Tribune. https://www.findagrave.c,role board says it's too risky to release Garcia. Deseret News. https://www.deseret.com/1999/3/13/19434145/rapist-killer-to-stay-in-prison-br-parole-board-says-it-s-too-risky-to-release-garcia Crash claims Utahn\, 73\, in Germany. (1965\, September 22). The Salt Lake Tribune. https://www.findagrave.com/memorial/165351/arthur-louis-flandro",Retain permanently,,0.35 cubic foot
28264,Board of Pardons and Parole,Proposed legislation records,2013-,Chronological,These records contain information created by Pardons and Parole staff for the purpose of proposing legislation.,Permanent. Retain for 3 year(s),Protected,
25353,Board of Pardons and Parole,Publications,1952-,Chronological by year.,"Any record\, regardless of format\, that is issued by a governmental entity for public distribution at the total or partial expense of that governmental entity. See Utah Code Section 9-7-101 8(a)(b) (2010) and 9-7-208 (2006)",Permanent. Retain until administrative need ends,Public,0.20 cubic foot
28263,Board of Pardons and Parole,Chairman correspondence,2013-,Chronological,"Business-related correspondence which provide unique information about agency functions\, policies\, procedures\, or programs. These records document material discussions and decisions made regarding all agency interests\, and may originate on paper\, electronic mail\, or other media. This correspondence is filed separately from program case files\, and project files.",Permanent. Retain for 3 year(s),Protected,
80460,Board of Pardons,Correspondence,i 1914-1948; 1982-,"Chronological, thereunder alphabetical by surname","The Board of Pardons corresponds with various court and other state officials\, private citizens\, and the prisoners themselves regarding parole status and criminal histories of individual inmates. Since the major responsibility of the Board is to determine how long a criminal offender should remain either in direct custody in prisons or jails\, or under close supervision as a parolee\, most correspondence relates to this decision. Routine correspondence about Board meetings\, schedules\, or agenda can also be found in the series. Supporting documents are often attached to the correspondence\, and these usually include court information reports and transcripts\, or newspaper clippings or petitions about a,particular case. Missing records include the files from 1923-1926 and from 1949-1981.",Permanent. Retain for 2 year(s),Public,6.00 cubic feet
28266,Board of Pardons and Parole,Policies and procedures,2013-,Chronological,"Business-related correspondence which provide unique information about agency functions\, policies\, procedures\, or programs. These records document material discussions and decisions made regarding all agency interests\, and may originate on paper\, electronic mail\, or other media. This correspondence is filed separately from program case files\, and project files.",Permanent. Retain for 3 year(s),Controlled,
16388,Board of Pardons,Biennial reports,1896-1956.,Chronological,"This series contains reports of Board of Pardons activities from the previous two years with information pertaining to agency activities\, agency staff\, parole\, sentences\, crime\, the justice system\, legislation\, and fiscal and financial operations.",,Public,0.20 cubic foot 1 microfilm reel
28267,Board of Pardons and Parole,Record transfer sheets (RTS),2013-,Chronological,"Descriptive listings of agency records transferred to the State Records Center. Information includes record series number\, agency name and address\, records officer's name and signature\, Chief administrative Officer's name\, record series title and inclusive dates\, classification information\, accession number\, agency box number\, description of box contents\, and records center box location.",Retain for 3 year(s),Public,
80138,Board of Pardons and Parole,Drug Board Hearing Recordings,1979-1999.,Chronological.,"These records support the agency's function to determine when and under what conditions persons under the jurisdiction of the Department of Corrections may receive a modification of their sentence. These records document parole hearings before the Drug Board wherein it was determined if the prisoner may may be released upon parole\, pardoned\, ordered to pay restitution\, or have their sentences commuted or terminated (Utah Code 77-27-5)(2010)). These audio recordings of the hearings include all matters proposed\, discussed\, or decided.",Permanent. Retain for 5 year(s),Public,
332,Board of Pardons and Parole,Minutes,1896-,Chronological.,"Minutes have been kept by the Board\, as required by law\, to record the proceedings of hearings held to determine if individual prisoners were eligible for parole\, pardon\, commutation\, or termination of sentence. During the hearings the prisoner was interviewed by the Board\, and interested persons could testify\, under oath\, for or against the prisoner. Reports of law enforcement and court officials were often presented during the hearing. Summaries of these reports as well as decisions of the Board are also included in the minutes. Factors considered in reaching a decision generally revolved around the criminals prison history\, evidence of rehabilitation\, and the social and economic resources available to the offender once released. Formal orders issued by the Board or forms indicating that the meeting times of parole hearings were publicized are sometimes attached to the minutes.",Permanent. Retain for 10 year(s),Public,6.05 cubic feet 4 microfilm reels
160,Board of Pardons,Board of Pardons meeting agenda,1905-1907.,Alphanumerical.,Cases coming before the board of pardons and findings.,,Public,
26411,Board of Pardons and Parole,Final hearing results,1970-,Chronological by date of hearing,"This series contains the weekly postings of hearing and review results (decisions) finalized by the board. It also contains the results calendars. The hearing and review results document the following types of hearings: original\, parole violations\, pardons\, transfers\, administrative\, etc. Their purpose is to determine inmate parole\, transfer\, release and other actions. The calendars are a daily log which list inmate names and numbers\, board participant names\, hearing times\, and most importantly\, the tape count for each hearing. Tape counts serve as finding aids for the original hearing tapes. (Series 14829).,Records created by an official committee or board\, including advisory committees\, relating to executive establishment\, organization\, membership\, and policy. Includes agenda\, meeting minutes\, final reports\, and related records documenting the accomplishments of official boards and committees. May include audio and video recording.",Permanent. Retain for 15 year(s),Public,
29623,Board of Pardons and Parole,Administrative rule records,2017-,numerical,"Information an agency relies upon when making a rule under Utah Code 63-45a-1 et seq. (2004)\, including copies of the proposed rule\, change in the proposed rule\, and the rule analysis",Permanent. Retain until administrative need ends,,
28265,Board of Pardons and Parole,Performance audit records,2013-,Chronological,"These are reports written and prepared as a result of a performance audit on state agencies by an outside agency. They contain summary documentation on agency programs\, operations and productivity.",Permanent. Retain for 3 year(s),Public,