seriesNo,seriesEntityName,seriesTitle,seriesDateRange,seriesArrangement,seriesDescription,seriesTotRetentDesc,seriesPrimaryClassCode,seriesExtentDesc
84961,Pleasant Grove (Utah),City Council minutes,1885-,Chronological.,The city and town council minute book was created as the official record of the city council meetings. Handwritten entries were usually made by the city clerk in meetings that were held on a regular basis. Special meetings were scheduled as needed. Typical entries contain information about budgeting and finance; city ordinances; business and professional licensing procedures; police activities; and improvements in public service such as street repairs.,Retain permanently,Public,
14563,Pleasant Grove (Utah),Solicited and unsolicited bids,undated,,These files contain the formal proposals submitted in response to the bidding process to provide products or services to a municipal agency by a private vendor which was awarded the municipal contract.,Retain for 6 year(s),Public,
14559,Pleasant Grove (Utah),Easement files,undated,,"These files contain documents executed by property owners granting the city rights of access to their property for public works or other municipal purposes. They include the names of parties\, purposes and terms of access and terms of easement. They are used to provide legal access to enter or modify private property.",Retain permanently,Public,
14560,Pleasant Grove (Utah),Deeds files,undated,,"These are the original deeds which provide evidence of city ownership of property. Includes name\, addresses of grantor or grantee\, description of property\, date property was transferred to grantor.Usually filed alphabetically by name of property.",Retain permanently,Public,
14573,Pleasant Grove (Utah),Information technology feasibility,undated,,"These are studies conducted before the installation of any technology or equipment associated with information management systems\, such as computers\, micrographics\, and communication systems. Also\, studies and system analyses for the initial establishment and major changes of these systems.",Retain for 5 year(s) after end of project or program,Public,
6351,Pleasant Grove (Utah),Cemetery records index,1886-,Roughly alphabetical,"This acts as a name index to the interment registers. It includes death date\, birth date\, cemetery code\, and official sexton number.",Retain permanently,Public,2 microfilm reels
14602,Pleasant Grove (Utah),Map books,undated,,"These books contain maps of the cemetery. They are used daily to locate specific grave sites. These books include index\, plat\, and lot pages. The cemetery may only have a single wall map which serves as a key to locating specific graves.",Retain permanently,Public,
6356,Pleasant Grove (Utah),Cemetery card file,1886-,Alphanumerical by code,These cards reference burials in the Pleasant Grove cemetery. They contain the name of the individual buried and the grave location. Each card also contains a sketch of each plot which includes all graves in the plot with the names of those buried in the adjacent graves.,Retain permanently,Public,
15796,Pleasant Grove (Utah),Deeds,undated,,"These are copies of actual deeds issued to owners of cemetery plots. They are used to keep an accurate record of plot ownership and whether they have perpetual care. They include deed number\, date issued\, name of owner\, amount of ground purchased\, description of grave purchased\, amount paid and receipt number. In some communities these deeds are recorded by the county recorder\, but in most communities the deeds are not recorded and the municipality retains the official copy. These deeds are also called ""Burial Rights.""",Retain permanently,Public,
14463,Pleasant Grove (Utah),General ledgers,undated,,These are a summary of receipts and disbursements by account and fund. May also include documentation from subsidiary ledgers to general ledger and accounting adjustments in the form of general entries.,Retain for 10 year(s),Public,
14585,Pleasant Grove (Utah),Subsidiary ledger and journals files,undated,,"These are account books showing details of daily receipts and expenditures such as depositor payment amount\, date\, payee\, purpose\, fund credited or debited\, and check number. They are used to provide backup documentation to the general ledger.",Retain for 3 year(s),Public,
14459,Pleasant Grove (Utah),Bank statements,undated,,"These are monthly statements showing the amount of money on deposit to the credit of the municipality showing date\, name of bank\, total deposit\, and withdrawals\, and cash balance with interest on daily bank balances.",Retain for 4 year(s),Public,
14462,Pleasant Grove (Utah),Disbursements (daily cash reports),undated,,"This report is a daily record of cash balances\, receipts\, and disbursements.",Retain for 3 year(s),Public,
14583,Pleasant Grove (Utah),Accounts receivable,undated,,"These files consist of copies prepared by municipalities to collect amounts owed by vendors\, organizations\, and citizens having accounts with municipal agencies (UCA 70A-2-725).",Retain for 4 year(s),Public,
15788,Pleasant Grove (Utah),Accounts payable,undated,,"These are records used to pay municipal bills. Files consist of copy of checks\, invoices\, purchase orders\, and receiving reports. May also include correspondence with vendors and computer printouts (UCA 70A-2-725).",Retain for 4 year(s),Public,
14461,Pleasant Grove (Utah),Daily cash reports,undated,,"This report is a daily record of cash balances\, receipts\, and disbursements.",Retain for 3 year(s),Public,
15853,Pleasant Grove (Utah),Mug shots,undated,,These files contain photographs and negatives of persons arrested. They are used to aid in the identification and apprehension of suspects in criminal investigations. The photograph is stamped with the case number or a departmental number and date picture was taken. These files may also include driver license photos. All mug books created prior to 1920 should be transferred to the State Archives.,Permanent. Retain for 75 year(s) or for 0,Private,
14490,Pleasant Grove (Utah),Police case reports,undated,,"These are reports of crimes and other cases for police response. They contain all information as to the ""who\, what\, where\, why and how"" of reported incidents. They are used for departmental information\, follow-up investigation\, and statistics. The Supplemental Continuation Reports are used to provide additional information concerning a police investigation. The report is usually filed by case number and frequently is a part of case file. It is also called Incident Report or Offense Report.",Retain for 5 year(s),Public,
14516,Pleasant Grove (Utah),License registers,undated,,"These registers record the issuance of licenses for persons or companies conducting business within municipal boundaries. They contain name\, address\, date\, and type of license. Prior to 1960\, many municipalities only maintained a register and no business license files. Most current registers are computer printouts.",Retain permanently,Public,
14474,Pleasant Grove (Utah),Conditional use permit files,undated,,"These files document the application for conditional use permits. These permits allow the construction of buildings on the condition that impacts on neighborhood are mitigated. The files contain the original application\, blueprint drawings\, investigative reports\, recommendation of planning commission\, cash receipts\, and related correspondence.",Retain permanently,Public,
14485,Pleasant Grove (Utah),Complaint files,undated,,"These files contain customer complaints concerning utility problems which require research and a resolution. They include complaint\, results of investigation\, meter sheets\, and method of resolution.",Retain for 3 year(s) after resolution of issue,Public,
14458,Pleasant Grove (Utah),Annual financial reports,undated,,"These are statistical reports on the financial affairs of the entire municipality or a specific department. These reports usually include a statement on the value of all municipally owned property\, and an accounting of all income and expenditures in relationship to the final budget.",Retain permanently,Public,
14478,Pleasant Grove (Utah),Site review plans files,undated,,"These files document the regulatory review and approval of commercial and industrial site plans by various municipality departments. The files contain a checklist of approvals; copies of the recommendations of planning commission; cash receipts\, site plan review forms; investigative reports and recommendations; building plans and related correspondence.",Retain permanently,Public,
14487,Pleasant Grove (Utah),Remittance stubs,undated,,"These stubs are received with payments for services. They are used as the official record of customers\, payments being received and posted. They include account number\, name\, service address\, payment received\, receipt date and number.",Retain for 3 year(s),Public,
14477,Pleasant Grove (Utah),Rezoning files,undated,,These files document attempts to rezone areas within municipality. They contain the original application; review forms; maps of areas involved; copies of investigative reports; copies of planning commission minutes; notice of hearings; copies of ordinances; copies of city council agenda.,Retain permanently,Public,
14504,Pleasant Grove (Utah),Impounded vehicle reports,undated,,"This is a state form used for state tax impounds. This report form contains make and model of vehicle\, the year\, color\, identification number\, tag number\, condition of vehicle\, place impounded\, name and address of owner (if available)\, reasons for impounding\, date and time of impounding\, time and to whom released\, and address. The report is usually filed chronologically by date of impound. The original form is sent to Division of Motor Vehicles. A copy of the report is frequently part of case file.",Retain for 3 year(s),Public,
14513,Pleasant Grove (Utah),Meter location records,undated,,"These records contain information about all meters (water and electric). They are used to locate meters for service and billings. They include address\, work order number\, size of meter\, contractor\, owner\, plumber and date installed.",Retain for 1 year(s) after disposition of asset,Public,
14555,Pleasant Grove (Utah),Underground storage tank records,undated,,"These files contain applications received by the fire department and permits issued to individuals desiring to store flammable liquid or liquid petroleum. Permits are only issued after inspection and approval of tanks. They include an application form\, permit\, a sketch or diagram of location along with tank dimensions\, and an inspection report.",Retain for 6 year(s) after disposition of asset,Public,
14564,Pleasant Grove (Utah),Time and attendance report files,undated,,"These are a record of hours worked\, sick leave\, vacation\, and overtime\, and holidays earned and taen by municipal employees.",Retain for 3 year(s),Public,
14565,Pleasant Grove (Utah),Vehicle maintenance records,undated,,"This is a daily record of maintenance on all department vehicles. It is used to provide a maintenance history of all department vehicles. It includes work order numbers\, dates\, maintenance performed\, mileage of vehicle\, type of problem\, name of driver\, and action taken.",Retain for 3 year(s) after disposition of asset,Public,
14576,Pleasant Grove (Utah),Insurance reports,undated,,These reports are used for the reference and generation of claims files.,Retain for 12 year(s),Public,
14596,Pleasant Grove (Utah),Special assessment books and statements,undated,,"These books record the levy and assessment of special taxes. They contain extension number\, address\, plat or subdivision; block and lot numbers; name of owner; address; number of front feet; amount paid on principle; interest; when paid; total amount paid and principal interest.",Retain permanently,Public,
14587,Pleasant Grove (Utah),Income tax files,undated,,These are Internal Revenue Service forms including the W-4 and W-2 and reports of withheld federal taxes such as IRS Form W-3 with related to income and social security taxes.,Retain for 3 year(s) after separation,Public,
14591,Pleasant Grove (Utah),Workers' compensation claim files,1995-,Chronological.,"These are records about on-the-job injuries or job related disabilities\, regardless of whether claims for compensation were made. See Utah Code 34A-2 for Workers' Compensation Act.",Retain for 10 year(s) after resolution of issue,Public,
14470,Pleasant Grove (Utah),Nonresidential building plans,undated,,"These are the blueprints and specifications submitted by building contractors or owners when applying for a building permit for the construction of commercial\, industrial\, or apartment structures. The specifications are compiled by the architect for use of the contractor to complete detail work providing type\, grade\, brand of materials to be used and general conditions which govern the methods to be employed by the contractor in completing work as well as temporary facilities\, job cleanup\, security\, time limits\, deadlines\, and the responsibilities of the architect\, owner and contractor. They are used for determining code compliance and the enforcement of building codes. They are usually arranged by permit number or address.",Retain for 7 year(s),Public,
14467,Pleasant Grove (Utah),Building cards,undated,,"These reference card files record the issuance of building permits\, names of owner and contractor\, address and type of permit. They are usually arranged numerically by permit number and serve as an index to the permit files.",Retain permanently,Public,
14472,Pleasant Grove (Utah),Construction reports,undated,,"These reports are a monthly summary of construction and demolition activity in terms of permits\, cost\, and housing units. They are created from information provided from the permit invoices and show the comparison to same month in the previous two years. They are used for statistical analysis of current development trends. This information is submitted to both the U.S. Census Bureau and Utah Bureau of Economic and Business Research.",Retain for 2 year(s),Public,
14511,Pleasant Grove (Utah),Arrest warrant logs,undated,,"These are a court authorization for the police to make an arrest. After the warrant is served the original is returned to the court. A log is kept of all warrants served indicating date and time served\, name of person served\, and purpose. Log is usually arranged chronologically by date.",Retain for 1 year(s),Public,
14519,Pleasant Grove (Utah),Chemical analysis records,undated,,"These are records of individuals who have been chemically tested for suspicion of or arrested for driving under the influence of alcohol or drugs. They usually include the chemical analysis reports which show subject\, date\, case number\, time of test\, testing officer\, instrument serial number\, and test results (UCA 41-6-44.3). Usually these tests are part of the case file and are filed by case number. A copy is frequently attached to the arrestee's criminal history file.",Retain for 3 year(s),Private,
14486,Pleasant Grove (Utah),Meter books,undated,,"These books record the readings of customer's water\, sewer or electric meters by municipal employees. They are used for billing purposes. They include name of employee reading meter\, meter readings\, date read\, account number\, billing code\, final reading\, reasons for turnoff\, if meter was pulled or reinstalled\, and meter charges.",Retain for 3 year(s),Public,
14524,Pleasant Grove (Utah),Field interrogation reports,undated,none,"This is a limited informational report filled out by a peace officer. The report contains information on suspicious persons an officer has stopped. It includes descriptions of individual and vehicle\, time and place of contact\, and reason for suspicion.",Retain for 1 year(s),Protected,
14542,Pleasant Grove (Utah),Water consumption reports,undated,,"These reports consist of monthly statistics of daily water consumption. They are used for research and litigation purposes and to assist in predicting future flows and peak demands. They include water consumption in million gallons\, and cubic feet from treatment plants\, springs\, artesian wells\, pumped wells\, and reservoirs along with precipitation amounts.",Retain for 1 year(s),Public,
14551,Pleasant Grove (Utah),Sewer main location plats,undated,,"These are plat drawings of each municipal street detailing all sewer mains in the municipality system by area number. They are used to locate sewer mains. They include drawings of all sewer mains in municipal system showing depth of sewer mains\, percentage of grade\, location of lateral connections and sewer manholes\, and size of lines.",Retain until superseded,Public,
14543,Pleasant Grove (Utah),Daily pump station well reports,undated,,"This is a daily monitoring report of a water system. This report shows the time pumps or wells are started and stopped\, hours run\, power used and amount of water pumped. A summary report is usually created from these daily reports.",Retain for 2 year(s),Public,
14561,Pleasant Grove (Utah),Lawsuit case files,undated,,"These are case files for lawsuits filed by the city and those filed against the city. They are used in pleading cases in court and later for research purposes. They contain various court pleadings\, research material\, and attorneys' notes.",Retain for 7 year(s) after case is closed,Public,
14581,Pleasant Grove (Utah),General obligation bonds,undated,,"These issued bonds are not payable solely from revenues other than those derived from ad valorem taxes. They constitute a full general obligation of the municipality for the prompt and punctual payment of principal and interest on which the ""full faith and credit"" of the municipality (UCA 11-14-19).",Retain for 1 year(s) after final action,Public,
14582,Pleasant Grove (Utah),Certification of bond redemption and destruction,undated,,These are certificates sent to the municipality by the paying agent which track payment and destruction of bond coupons.,,Public,
14603,Pleasant Grove (Utah),Eligibility list or register,undated,,These are lists of individuals eligible to fill specific municipal positions.,Retain for 2 year(s),Public,
14577,Pleasant Grove (Utah),Loss control inspection reports (Risk Management),undated,,"Each year a municipality may undertake self-inspection to identify potential hazards within their buildings or on their grounds. If the agency completes this report\, they can get a 15 percent discount on their premium after a follow-up survey has been conducted. This record might in defense of a claim.",Retain for 12 year(s),Public,
14597,Pleasant Grove (Utah),Special assessment ledgers,undated,,These ledgers record the expenditures for taxes levied for special assessments.,Retain for 3 year(s),Public,
14471,Pleasant Grove (Utah),Public building building plans,undated,,"These are the blueprints and specifications submitted by building contractors or government agencies applying for a building permit for the construction of government buildings. The specifications are compiled by the architect for use of the contractor to complete detail work providing type\, grade\, brand of materials to be used and general conditions which govern the methods to be employed by the contractor in completing work as well as temporary facilities\, job cleanup\, security\, time limits\, deadlines\, and the responsibilities of the architect\, government agency and contractor. They are used for determining code compliance and the enforcement of building codes. They are usually arranged by permit number or address.",Retain permanently,Public,
14465,Pleasant Grove (Utah),License application files,undated,,"These files contain information on all business licenses issued in the municipality and beer license applications for businesses selling beer inside city limits. . All businesses are required to be licensed before conducting within municipal boundaries. They contain the application\, proof of payment\, and approval forms from regulatory departments (e.g.\, fire\, police\, health).",Retain for 3 year(s) after expiration of permit or license,Public,
14484,Pleasant Grove (Utah),Billing report printout,undated,,"These computer printouts list daily billing transactions. They are used for audit purposes. They include accounts deleted\, accounts transferred\, routes billed\, adjustments posted\, and reported balance.",,Public,
14518,Pleasant Grove (Utah),Police misdemeanor case files,undated,,"These case files are created as a result of a complaint or other actions being investigated by the police department. They are the central case files for all cases handled by agency. Case files are usually filed numerically by case number. It is recommended files be separated by case type providing ease in the weeding of files. These files may include the investigative report\, fingerprint cards\, original arrest report\, supplemental reports\, copies of warrants\, photographs\, correspondence\, court orders\, court dispositions\, officers' notes\, pertinent laboratory tests\, copies of booking sheets and arrest reports.",Retain for 3 year(s),Protected,
14464,Pleasant Grove (Utah),Sales and use tax reports,undated,,"These forms are required by the State Tax Commission to report quarterly sales and to remit the amount collected and due to the state (e.g.\, municipal swimming pools).",Retain for 4 year(s),Public,
14491,Pleasant Grove (Utah),Court summons,undated,,"This is a call for citizens to appear in court for criminal offenses. After summons are served the original is returned to the court. A log is usually kept indicating when summons was served (date and time)\, name of person served\, and reason for being served.",Retain for 2 year(s),Public,
14517,Pleasant Grove (Utah),Arrest reports,undated,,"These are forms used to report arrests made by the police. They usually include complete information and description of person arrested\, date\, time of arrest\, charges\, description of offense\, list of witnesses\, and name of officer(s) making arrest. Sometimes report is a multi-part form\, with a copy sent to the county jail.",Retain for 10 year(s),Protected,
14535,Pleasant Grove (Utah),Street maintenance records,undated,,"These files document the repairs and maintenance work on municipal streets\, street lights\, and sidewalks. They include reports\, logs\, or similar records\, completed on a daily\, weekly\, and/or monthly basis.",Retain for 3 year(s),Public,
14479,Pleasant Grove (Utah),Subdivision review case files,undated,,These case files document the developmental history of subdivision plans submitted to the Planning Commission for compliance review with zoning ordinances.,Retain permanently,Public,
14488,Pleasant Grove (Utah),Police officer activity report,undated,,"This is a report of daily and monthly activity per work shift per officer. It is used to compile annual reports and for planning and budgeting purposes. It usually includes date\, case number\, type of case or fire\, but may also show officer's name\, shift\, vehicle number\, total hours on and off duty\, administrative time\, and investigative time.",Retain for 2 year(s),Public,
14512,Pleasant Grove (Utah),Wrecker service reports,undated,,"These are wrecker rotation records. They are used to monitor which wrecker was called out after receiving a dispatch emergency call. They include name of wrecking service\, telephone number\, address dispatched to\, date\, time\, and identification number of person making call.",Retain for 1 year(s),Public,
14520,Pleasant Grove (Utah),Crime analysis files,undated,,"These files were created to anticipate\, prevent\, or monitor possible criminal activity. They include crime patterns\, analyses of particular crimes\, crime reports\, information on potential problems\, forecasts\, movement of known offenders\, and alerts from other agencies.",Retain for 2 year(s),Private,
14503,Pleasant Grove (Utah),Firearms disposal records,undated,,"These files contain records of firearms that have been disposed of either through sale\, trade or destruction. They include the manufacturer's name\, serial number\, model\, caliber\, disposal method\, disposal date\, name of business purchasing firearm\, and bid number.",Retain permanently,Public,
14521,Pleasant Grove (Utah),Criminal history dissemination logs,undated,,"These logs document the dissemination of criminal histories and other law enforcement information to other agencies or criminal information systems. They include date of release\, state identification number or FBI number. They are created and maintained pursuant to federal regulations under 28 CFR\, Subpart C and state regulations under UCA 17-26-16.",Retain for 1 year(s),Private,
14539,Pleasant Grove (Utah),Well pumping records files,undated,,"These files contain records showing the amount of water pumped from each well in district system. The records show operating time\, power used\, pumping water level and static level.",Retain for 2 year(s) after completion of publication or report,Public,
14522,Pleasant Grove (Utah),Criminal history files,undated,,"These are complete histories of arrested individuals which provide complete name\, alias or nickname\, residence\, complete physical description\, date of arrest\, offense committed\, car make\, year\, license number\, state occupation\, and closest relatives\, or friends. It may also contain fingerprint cards and mug shot.",Retain for 5 year(s),Private,
14540,Pleasant Grove (Utah),Water treatment plant operational report,undated,,"This is a copy of a monthly report submitted to the State Department of Health verifying drinking water standards (49 CFR 130.4). They are used to monitor compliance with water quality standards and to verify standards were met. They include daily and total monthly amounts\, minimum\, maximum\, and averages for filter operation\, filter rate in gallons per minute\, length of filter run; filter head loss; and minutes of backwash; lists amounts and kinds of chemicals used. The State Health Department maintains their copy for 10 years.",Retain for 5 year(s),Public,
14556,Pleasant Grove (Utah),Hydrant maintenance records,undated,,"These records document the maintenance of fire hydrants. They are used to locate fire hydrants and to verify annual inspections which document they are functioning properly. They include locations\, notations and dates on annual inspections indicating physical characteristics\, operation\, flow check\, pressure and leakage.",Retain for 2 year(s) after superseded,Public,
14557,Pleasant Grove (Utah),Recreational program files,undated,,"These program files document specific recreation programs sponsored by the municipality. They are used for reference in developing future programs. They include flyers of specific programs\, receipts for fees paid and press releases. They also include an accounting of participants and receipt numbers.",Retain for 3 year(s),Public,
14566,Pleasant Grove (Utah),Equipment maintenance and repair,undated,,"These are records of service repair and maintenance of municipality equipment\, including office machines and furniture.",Retain for 2 year(s),Public,
14536,Pleasant Grove (Utah),"Class ""C"" road funding project files",undated,,"These project files document the funding for Class ""C"" roads. CLass ""C"" funding is money allocated to each city or town from the state road fund ""under rules and regulations mutually adopted by city officials and the State Road Commission"" (UCA 27-12-23). The files include amount of funds allocated and how funds were spent for each project (man-hours\, vehicle usage\, and material used).",Retain for 3 year(s),Public,
14544,Pleasant Grove (Utah),Annexation files,undated,,"These files document the annexation of property into municipal boundaries. They usually contain correspondence\, citizens' petitions\, maps\, and the official annexation action approved by city council (UCA 10-2-401 to 424).",Retain permanently,Public,
14537,Pleasant Grove (Utah),Drawings and diagrams,undated,Alphanumerical.,"These are drawings and blueprints of engineering ""as-built"" projects. They are used by the public and city personnel to establish existing information for all city locations. They include drawings of street construction. sidewalks\, storm drains\, waterlines\, reservoirs\, public facilities\, and other city building projects\, providing date\, legend\, north arrow\, city title\, scale and actual drawings.",Retain permanently,Public,
14545,Pleasant Grove (Utah),Chemical and radiological water analyses,undated,,"These forms verify water quality and show the various locations of sampling points of water taken from the distribution system and sources of supply for chemical and radiological tests. They include location\, date of collection\, name of person taking sample\, type of sample taken\, date of analysis\, name of lab\, person responsible for performing analysis\, method used\, and results. The State Health Department receives copies of these test forms and retains them for 40 years.",Retain for 10 year(s),Public,
14553,Pleasant Grove (Utah),Wastewater discharge monitoring report,undated,,"These are monthly and quarterly reports on the daily operations of treatment plants. They are submitted to the State Bureau of Water Pollution and to the EPA. These reports are a record of the average amount of pollution discharged into the waters of the municipality from National Pollutants Discharge Elimination System (NPDES) permit holders. They document the daily operations of the Water Reclamation Plant such as sewage flow\, grit removal\, chlorine usage\, residuals\, digester gas products\, and lab analytical results (40 CFR 122.41(j)(2)).",Retain for 5 year(s),Public,
14562,Pleasant Grove (Utah),Insurance policy files,undated,,These are insurance policy contracts between municipality and private insurers.,Retain for 15 year(s) after final action,Public,
14538,Pleasant Grove (Utah),Complaint files,undated,,"These files document complaints received and responded to by the department (e.g.\, streets\, sanitation\, traffic signals). They include name and address of complaint\, date received\, description of problem\, date and action taken.",Retain for 2 year(s),Public,
14554,Pleasant Grove (Utah),Sewer connection records,undated,,"These books document the extension of or connection between specific property and municipal utilities. They represent the most comprehensive guide to the system. They act as the system's master listing of all diagrams of connections in the system\, and are referred to as ""the bible.""",Retain permanently,Public,
14579,Pleasant Grove (Utah),Daily work logs,undated,,"This daily log is maintained by each work crew to verify work completed. This log includes date\, work order number\, location\, job requirements\, date completed\, equipment used\, and initials or signature of crew chief.",Retain for 2 year(s),Public,
14600,Pleasant Grove (Utah),Proof of publication,undated,,"These files contain evidence of the publication of a document or public notification appearing in a local newspaper\, usually for hearings\, sale of bonds\, budget\, and council meetings (UCA 78-25-14).",Retain for 6 year(s),Public,
14574,Pleasant Grove (Utah),Census information files,undated,,These files contain copies of U.S. Census Bureau forms on government employment and local government tax revenues. They are used to meet the requirements for Federal Revenue Sharing and to make financial information available to the public.,Retain for 3 year(s),Public,
14604,Pleasant Grove (Utah),Employment applications,undated,,"These are forms listing name of applicant\, address\, professional information\, previous employment\, education\, references\, and certificates submitted to Personnel Office by applicant.",Retain for 2 year(s),,
14578,Pleasant Grove (Utah),Leave data files (annual compilation),undated,,These files contain records of leave data.,Retain for 3 year(s),Public,
6832,Pleasant Grove (Utah),Town marshal reports,1921-1927.,Chronological,"This log was used to report arrests made by the town marshal. They usually include complete information and description of person arrested\, date\, time of arrest\, charges\, description of offense\, list of witnesses\, and name of the town marshal(s) making arrest.",,,1 microfilm reel
7534,Pleasant Grove (Utah),Building permit files,1956-,Chronological,"These files contain the permits issued as official building authorization for a variety of actions (construction\, demolition\, the installation of plumbing\, electrical or mechanical equipment and the erection of barricades). They contain inspection requests\, inspection reports\, certificates of occupancy and any pertinent information relating to the project. They may also contain water source\, sewer system\, flood plain\, and tank certificates. The files are arranged numerically by permit number or alphanumerically by address. Prior to 1972\, the files only contain a spreadsheet.",Permanent. Retain for 7 year(s),Public,
4635,Pleasant Grove (Utah),Scrapbooks,1934-,Chronological,"These are a chronological record of the municipality or individual municipal departments which include photographs\, newspaper clippings and other items pertaining to the activities\, actions and reactions of citizens.",Retain permanently,Public,1 microfilm reel
25167,Pleasant Grove (Utah),Police in-car video recordings,1995-,"Numerical by unit number, thereunder chronological by date","This series consists of videotapes recorded from police vehicles. Filming is automatically activated when the officer turns on the vehicle's lights and siren or can be activated by the officer. The videotapes document officer's response to a police call or the stopping of a vehicle for witnessed infraction. They include the videotape\, unit number\, date\, time\, and officers' names.",Retain for 3 month(s),Public,
25187,Pleasant Grove (Utah),Questioned actions in-car video recordings,1995-,Numerical by case number,"These are videotapes containing questioned portions of the On-car recordings (Series 25167). These tapes are retained for further investigations and any prosecutions. They included the videotape\, case number\, unit number\, date\, and time.",Retain for 2 year(s) after case is closed,Public,
15784,Pleasant Grove (Utah),System studies and report files (final report),undated,,"These are documents related to various studies by private and other government agencies. Includes working papers\, correspondence\, related documents and final report.",Retain permanently,Public,
15787,Pleasant Grove (Utah),Fuel records,undated,,"These are logs\, reports\, or similar records documenting mileage and gasoline\, oil\, and diesel fuel used by municipal vehicles.",Retain for 2 year(s),Public,
15792,Pleasant Grove (Utah),Buildings and grounds maintenance log,undated,,This log records all repairs made to municipal buildings and grounds. It is used to verify that repairs were made.,Retain for 3 year(s),Public,
15800,Pleasant Grove (Utah),Customer application records,undated,,"These are applications completed by customers requesting water\, sewer\, or electric service. They are used for billing purposes. They include customer's name\, address\, and phone number; meter information\, date and approval signature(s).",Retain for 3 year(s) after final action,Public,
15794,Pleasant Grove (Utah),Election records,undated,,"These include all other records and forms (excluding ballots\, canvasses\, and returns) required in the municipal election (UCA 20-5-45(2)).",Retain for 22 month(s),Public,
15850,Pleasant Grove (Utah),Firearms qualification records,undated,,"These files contain records for police officers qualifying to carry a firearm. Each officer must qualify twice a year. These files include type of firearms used\, date\, identification number\, police officer's name\, pass/fail score\, and time span for score.",Retain for 2 year(s) after separation,Protected,
15854,Pleasant Grove (Utah),National Criminal Information Center (NCIC) files,undated,,"These files contain forms used to enter information on the NCIC system. The three separate forms used are stolen articles report\, stolen or missing guns report\, and wanted persons or missing juveniles report.",Retain for 1 year(s),Protected,
15795,Pleasant Grove (Utah),Election returns,undated,,These are books of tabulations counted by the election judges. They serve as the official tally of votes for municipal elections.,Retain for 22 month(s),Public,
15797,Pleasant Grove (Utah),Liability risk management case files,undated,,"These are case files of the reporting\, investigation and settlement of liability claims filed against the municipalities.",Retain for 20 year(s),Public,
15806,Pleasant Grove (Utah),Contracts and agreements files,undated,,"These files contain official agreements enforceable by law\, to acquire or incur services\, products. File may also include ordinances\, bonds\, job specification books\, and related correspondence.",Retain permanently,Public,
15786,Pleasant Grove (Utah),Vehicle registration certificates,undated,,These registration forms document municipal ownership of vehicle.,,Public,
15852,Pleasant Grove (Utah),Master name index,undated,,"This is an alphabetical index of names containing information on each individual having been interrogated\, arrested\, or named as suspect or accomplice in crime\, and the names of victims\, complainants and witnesses to police incidents. It includes information on arrested persons (cross referenced by aliases)\, complainants\, witnesses\, and victims (providing name\, address\, date of birth\, race\, sex)\, date of incident\, type of incident\, names of persons and businesses in contact with police departments\, notice of content\, and report of recorded event.",Retain until administrative need ends,Private,
15855,Pleasant Grove (Utah),Robbery bulletin records,undated,,"These files contain information to be distributed to other law enforcement agencies concerning robberies. The form includes date\, time\, case number\, suspect's vehicle\, suspect's description\, victim's name\, and location\, type of weapon used\, amount and description of loss\, facts of case summary\, and investigating officer's name.",Retain for 4 year(s),Protected,
14455,Pleasant Grove (Utah),Fixed asset file,undated,,"These files contain listings of all municipal property (buildings and real estate)\, vehicles\, equipment\, and furniture. Includes description\, cost\, date purchased\, location\, name of vendor\, and depreciation.",Retain for 10 year(s),Public,
14482,Pleasant Grove (Utah),Billing adjustment records,undated,,"These are records of adjustments made in utility billings for debit\, credits\, refunds\, returned checks and abatements. They include customer's name and address\, type of adjustments and justification and compilation of amount changed\, and authorizing signatures.",Retain for 3 year(s),Public,
14508,Pleasant Grove (Utah),Traffic citations,undated,,"This is a copy of a citation issued by the police to drivers violating motor vehicle and traffic laws. It usually includes date\, time\, and location of violation\, license number of vehicle\, violation code\, name of officer\, and signature of person receiving citation.",Retain for 2 year(s),Public,
14473,Pleasant Grove (Utah),Board of Adjustment case files,undated,,These case files document the zoning activities of the Board of Adjustments. They are used to document the cases brought before the Board of Adjustment and its decisions. They contain the original application; findings and order; correspondence; and any exhibits such as plot plans or elevations. They are usually arranged numerically by case number.,Retain permanently,Public,
14456,Pleasant Grove (Utah),Bond issue files,undated,,"These files document the implementation of municipal bonds. They usually include authorizations supporting financial data\, contracts or sales agreements\, and sample copies of bonds sold as evidence of municipal indebtedness.",Retain permanently,Public,
14483,Pleasant Grove (Utah),Billing registers,undated,,"This register consists of an itemized list of customer accounts. It is used for reference purposes. They include name of customer\, service address\, meter reading\, water usage\, water and sewer changes\, payments\, adjustments\, prior balance due\, and current balance due.",,Public,
14525,Pleasant Grove (Utah),Firearms inventory card files,undated,none,"These card files list all firearms in police department's inventory. Cards contain name of manufacturer\, serial number\, model\, caliber\, to whom issued\, by whom issued and date. Files also show illegal weapons that cannot be resold\, and guns not serviceable which are used for training purposes.",Retain for 2 year(s) after disposition of asset,Public,
14469,Pleasant Grove (Utah),Residential building plans,undated,,"These are the blueprints and specifications submitted by building contractors or owners when applying for a building permit for the construction of residential buildings. The specifications are compiled by the architect for use of contractor to complete detail work providing type\, grade\, brand of materials to be used and general conditions which govern the methods to be employed by the contractor in completing work as well as temporary facilities\, job cleanup\, security\, time limits\, deadlines\, and the responsibilities of the architect\, owner and contractor. They are used for determining code compliance and the enforcement of building codes. They are usually arranged by permit number or address.",Retain for 1 year(s) after end of project or program,Public,
14481,Pleasant Grove (Utah),Subdivision review case files (vicinity plans),undated,,These case files document the developmental history of subdivision plans submitted to the Planning Commission for compliance review with zoning ordinances.,Retain permanently,Public,
14489,Pleasant Grove (Utah),Accident files,undated,,"These files document a traffic accident investigated by the police department. The report usually includes complete information on all cars and drivers involved in the accident\, location of accident\, damage\, causes of accident\, date and time. diagram of how accident happened\, the description of the accident\, and weather conditions. The original report is sent to the Financial Responsibilities Section of the Utah State Department of Public Safety if damage exceeds $400\, or injury or death occurs (UCA 41-6-35\, 41-12-4). The original report is maintained by the State for seven years.",Retain for 3 year(s),Public,
14514,Pleasant Grove (Utah),Dispatch tape recordings,undated,,These are twenty-four hour tape recordings of incoming and outgoing phone or radio calls made from the dispatch office. They are used to document the actions of dispatch personnel. They are rotated on a regular basis. Portions of the tapes concerning questionable cases are transferred to cassette tape recordings.,Retain for 30 day(s),Public,
14523,Pleasant Grove (Utah),DUI reports,undated,,"These reports are a three-part state form used for reporting persons arrested for Driving Under the Influence of Alcohol (DUI). The original is sent to the Driver's License Division of the Department of Public Safety (UCA 41-2-130(4)). The report is filed by case number and by arrestee's name\, and sometimes is part of the case file.",Retain for 2 year(s),Protected,
14550,Pleasant Grove (Utah),Bacteriological water analyses reports,undated,,"These forms record water samples taken from various locations throughout the distribution system and sources of supply (raw or processed) for bacteriological tests. They include location\, date of collection\, name of person taking sample\, type of sample taken\, date of analysis\, name of lab\, person responsible for performing analysis\, analytical method used\, and results of the analysis. The State Health Department receives copies of these test forms and retains then for 40 years.",Retain for 5 year(s),Public,
15782,Pleasant Grove (Utah),Retirement records (assistance files),undated,,These records are control documents relating to retirement. They include reports and registers.,Retain for 3 year(s),Public,
15790,Pleasant Grove (Utah),Resolutions,undated,,"These are formal statements of a decision\, or expression of opinion put before or adopted by the city council. They may perform the same function as an ordinance. Resolutions may include the following: establishing water and sewer rates\, charges for garbage collection and fees charged for municipal services\, establishing policies and guidelines\, and regulating the use and operation of municipal property (UCA 10-3-717).",Retain permanently,Public,
15789,Pleasant Grove (Utah),Municipal revenue bonds,undated,,These bonds are issued by the city council payable solely from revenues attributable to extensions and improvements to revenue producing facilities (UCA 11-14-17).,Retain for 1 year(s),Public,
15783,Pleasant Grove (Utah),Surplus property case files,undated,,"These files document the sale of surplus municipal property\, comprising invitations\, bids\, acceptances\, lists of materials\, evidence of sales\, and related correspondence.",Retain for 6 year(s) after final action,Public,
15793,Pleasant Grove (Utah),Petitions,undated,,These files contain formal written petitions from citizens or municipal department. Petitions state the issue of concern and list names and signatures of citizens requesting a particular action.,Permanent. Retain for 5 year(s) after resolution of issue,Public,
15801,Pleasant Grove (Utah),Customer deposit cards,undated,,"These cards provide a record of customers required to pay a deposit to receive service. They include date\, amount of deposit\, name and address\, account number\, date signed\, date account closed\, and amount of deposit confiscated and reason.",Retain for 3 year(s) after final action,Public,
15798,Pleasant Grove (Utah),Employment applications,undated,,"These are forms listing name of applicant\, address\, professional information\, previous employment\, education\, references\, and certificates submitted to Personnel Office by applicant.",Retain for 2 year(s),Public,
15857,Pleasant Grove (Utah),Teletypes,undated,,"These documents contain information received from or disseminated to various law enforcement agencies through the teletype system. This information network notifies law enforcement agencies of crimes\, lost property\, wanted suspects\, arrests\, missing persons\, runaways\, etc.",Retain for 1 year(s),Protected,
15851,Pleasant Grove (Utah),Internal affairs case files,undated,,"These files contain records relating to the internal affairs of the police department. They involve investigations of alleged officer misconduct including all records relating to the initiation\, investigation\, and disposition of each case.",Retain for 2 year(s),Private,
15847,Pleasant Grove (Utah),Daily radio log,undated,,This is a log of radio traffic received or transmitted over the various communication systems. This log satisfies Federal Communications Commission (FCC) log requirements and is arranged chronologically by date. In some department the daily radio log and daily activity reports have been compiled into one report.,Retain for 1 year(s),Protected,
15856,Pleasant Grove (Utah),Sex offenders files,undated,,"These are files maintained by a department on sex offenders living within its jurisdiction. ""All sex offenders shall\, for the first five years after termination of sentence\, again register within ten days of changing his place of habitation."" This registration form is required by the Department of Public Safety and consists of a statement signed by the person\, giving information on current address\, and the fingerprints and photographs of the person. One copy is given to the person\, while others are forwarded to the Department of Public Safety\, which sends one copy to the local law enforcement agency where the person resides (UCA 77-27-21.5). The Bureau of Criminal Investigation maintains the master file.",Retain for 10 year(s) or for 0,Exempt,
15785,Pleasant Grove (Utah),System studies and report files (supporting documents),undated,,"These are documents related to various studies by private and other government agencies. Includes working papers\, correspondence\, related documents and final report.",Retain permanently,Public,
15791,Pleasant Grove (Utah),Legal opinions,undated,,"These are copies of opinions rendered by the attorney's office for various municipal departments in the course of municipal business. They are necessary to maintain consistency of opinion in related matters. They include the date of the opinion\, advice or opinion\, and name of requesting office or department.",Retain permanently,Public,
15804,Pleasant Grove (Utah),Retirement records,undated,,These records are control documents relating to retirement. They include reports and registers.,Retain for 3 year(s),Public,
15848,Pleasant Grove (Utah),Dispatch logs,undated,,"This is a daily log maintained on all dispatch activity. It is used for budget and planning purposes and to document activities of the dispatch office. It includes names of personnel working\, traffic stops\, calls for service generated\, time\, shift\, and a summary of daily events. In some offices\, the record is only maintained as a computer file.",Retain for 2 year(s),Protected,
14507,Pleasant Grove (Utah),Stolen/recovered property lists,undated,Chronological.,"These are lists of all recovered stolen property including description of property value\, and serial number. This is usually a part of the original incident report.",Retain for 10 year(s) after final action,Public,
14515,Pleasant Grove (Utah),Evidence logs,undated,,This is a log that shows a chain of possession of all evidence gathered by the police or fire departments. The log begins when evidence is gathered and ends when evidence is returned or destroyed. A copy of the log usually becomes a part of the case or investigative file.,Retain for 10 year(s),Private,
14506,Pleasant Grove (Utah),Received property records,undated,,"""A proper record shall be maintained reflecting the ownership of the property\, and the case or cases for which it was taken or received and is being held"" (UCA 77-24-1). The records include property receipts given to owner when property taken\, receipts for returned property\, logs\, or files. A returned property receipt ""shall be taken from [owner] listing in detail the property returned"" (UCA 77-24-5). If property is not claimed by owner after three months from notification and nine days after public notice of disposal in a local newspaper\, the department is then authorized to ""sell at public auction"" (UCA 77-24-4).",Retain for 10 year(s),Public,
14509,Pleasant Grove (Utah),Unclaimed property files,undated,,"These files document the disposition of unclaimed property held by the police department. The files contain verified annual reports submitted to the State Treasurer before November for previous fiscal year (UCA 78-44-18) and forms completed by finder of lost property and delivered to a local law enforcement agency. The finder of lost property shall sign a statement stating ""how the property came into his possession\, including time\, date\, and place\, and stating that he does not know...[owner] and his possession of it is not unlawful"" (UCA 77-24a-3). A notice is placed in a local newspaper. If not claimed after 3 months\, the finder may claim property upon the ""payment of cost incurred for advertising and storage"" (UCA 77-24a-5). If not claimed the property may be sold at auction and the proceeds pay ""necessary expenses incurred in the preservation of such property and return balance to the state treasurer"" (UCA 77-24-4).",Retain for 10 year(s),Public,
14601,Pleasant Grove (Utah),Unclaimed property files,undated,,"These files document the disposition of unclaimed property held by the police department. The files contain verified annual reports submitted to the State Treasurer before November for previous fiscal year (UCA 78-44-18) and forms completed by finder of lost property and delivered to a local law enforcement agency. The finder of lost property shall sign a statement stating ""how the property came into his possession\, including time\, date\, and place\, and stating that he does not know...[owner] and his possession of it is not unlawful"" (UCA 77-24a-3). A notice is placed in a local newspaper. If not claimed after 3 months\, the finder may claim property upon the ""payment of cost incurred for advertising and storage"" (UCA 77-24a-5). If not claimed the property may be sold at auction and the proceeds pay ""necessary expenses incurred in the preservation of such property and return balance to the state treasurer"" (UCA 77-24-4).",Retain for 10 year(s),Public,
15802,Pleasant Grove (Utah),Merit employee performance files (summary performance appraisal),undated,,"These files document the performance of exempt employees. They may include performance records supserseded through an administrative\, judicial\, or quasi-judicial procedure; performance appraisals along with job elements and standards upon which they are based; and supporting documentation.",Retain for 3 year(s),Private,
15803,Pleasant Grove (Utah),Merit employee performance files (supporting documents),undated,,"These files document the performance of exempt employees. They may include performance records supserseded through an administrative\, judicial\, or quasi-judicial procedure; performance appraisals along with job elements and standards upon which they are based; and supporting documentation.",Retain for 3 year(s),Public,
84762,Pleasant Grove (Utah),Cemetery interment registers,1886-1981.,Chronological by date.,"These interment registers document burials in the city cemetery. The registers generally include columns for the sexton's name\, information about the deceased\, the location of the grave and type of casket and vault\, and information about inquests. Although not all columns are completed for each entry\, the information about the deceased usually includes their name\, date and place of birth\, date and place of death\, and cause of death.",,Public,1 microfilm reel
14460,Pleasant Grove (Utah),Check registers: reconciliation reports,undated,,This is a multi-columnar record with chronologically arranged entries of checks. Usually includes check number and amount of deposits per each account.,Retain for 7 year(s),Public,
15799,Pleasant Grove (Utah),Personnel files,undated,,"These files are the official files for all municipal employees and usually include the original job application\, correspondence\, credential files\, letters of commendation\, pay and leave history\, work performance\, training certificates\, and evaluation forms.",Retain for 65 year(s) or until separation,Private,
14590,Pleasant Grove (Utah),Annual reports,undated,,"This is an annual report by the library directors required by UCA_9-7-506 (1) (1992) ""to the county governing body on the condition and operation of the library\, including a financial statement."" It is also used to inform the general public regarding the operations of the library. The report includes budget figures both income and expenditure\, circulation and other figures\, and may include a brief description of the previous year's activities.",Retain permanently,Public,
14541,Pleasant Grove (Utah),Annual reports,undated,,"These are reports on program activities and accomplishments for the previous year. They may include statistics\, narrative reports\, graphs\, and diagrams.",Retain permanently,Public,
14466,Pleasant Grove (Utah),Certificates of license,undated,,These are copies of annual license certificates issued to businesses by municipality for displays in business per local ordinance.,Retain for 3 year(s),Public,
14580,Pleasant Grove (Utah),Equipment inventories,undated,,"These inventories are listings of equipment\, supplies\, and other items owned or administered by municipality.",Retain for 1 year(s) after superseded,Public,
14510,Pleasant Grove (Utah),Uniform crime report files,undated,,"These files contain copies of a monthly statistical report of all offenses known to the police. They are separated into categories of crime (homicide\, rape\, robbery\, assault\, burglary\, larceny\, motor vehicle theft) and are submitted to the Uniform Crime Reporting Division. Supplementary reports detail the value of property stolen and recovered. These reports are used to create the annual published Uniform Crime Report.",Retain until administrative need ends,Public,
15810,Pleasant Grove (Utah),General housekeeping files,undated,,These are records of a general housekeeping nature or maintained by an office which do not relate directly to the primary program responsibility of the office. Includes records such as charity fund drives; custodial service requests; parking space assignments; and distribution of keys.,Retain for 1 year(s),Public,
14505,Pleasant Grove (Utah),Pawn shop receipts,undated,Chronological.,"These are receipts submitted by pawn shop owners for items pawned. They are used to trace stolen merchandise. They include the name of the pawn shop\, type of merchandise\, serial number\, and description of item.",Retain for 1 year(s),Public,
14572,Pleasant Grove (Utah),Organizational files/agency histories,undated,,These are files containing organizational charts and reorganizational studies. They are graphic illustrations providing a detailed description of the arrangement and administrative structure of the municipality. They also include agency histories and selected background material. Agency histories and selected background material.,Retain permanently,Public,
15805,Pleasant Grove (Utah),Lease files,undated,,"These files contain copies of leases\, subleases\, assignments of leases and memoranda of leases for property which city leases. They show the name and addresses of lessor and lessee; description of property; rent; purpose for which property may be used; and indicate any additional conditions or terms (determination of payment of utilities\, taxes\, insurance\, maintenance and repair\, and alterations to the property during the term of the lease)\, as well as any options to renew.",Retain for 7 year(s) after expiration of contractual agreement,Public,
14599,Pleasant Grove (Utah),Council business files,undated,,"These files contain copies of documents that council received as exhibits for regular or special city council meetings. They include copies of agenda\, copies of ordinances and resolutions\, special reports\, and related correspondence. These files are also known as Council Exhibit Files and Council Agenda Files.",Retain permanently,Public,
7546,Pleasant Grove (Utah),Planning Commission meeting minutes,1975-,Chronological.,These minutes are of meetings and hearings held by the Planning Commission. This commission decides on matters concerning zoning and master plan considerations.,Retain permanently,Public,
14575,Pleasant Grove (Utah),Board of Equalization and Review minutes,undated,,"This board is appointed by the city council and consists of three or more members (municipal recorder or designee\, municipal engineer or public works director\, and municipal attorney or designee) to review proposals and to hold hearings on three consecutive days for at least one hour. The findings of the board are reviewed and approved by the governing board.",Retain permanently,Public,
7545,Pleasant Grove (Utah),Board of Adjustments minutes,1973-1991.,Chronological,"These minutes document all meetings of the Board of Adjustment. They are used to reference requests\, discussions\, and decisions of the Board.",Retain permanently,Public,
29318,Pleasant Grove (Utah),General plans,2007-,none,"These are comprehensive plans for municipal development adopted by the city commission. ""Each municipality shall prepare and adopt a comprehensive\, long-range general plan for present and future needs of the municipality; and growth and development of all or any part of the land within the municipality"" (Utah Code 10-9a-401(1) (2005)). ""The planning commission shall make and recommend to the [city commission] a proposed general plan for the area within the municipality"" (Utah Code 10-9a-403(1)(b) (2012)). The plans serve as a guide for decision-making on rezoning and other planning proposals and as the goals and policies of municipalities attempting to guide land use in local jurisdictions. The plans include ""planning commission's recommendations for the development of the territory covered by the plan\, and may include\, among other things: (a) a land use element; (b) a transportation and circulation element; (c) an environmental element; (d) a public service and facilities element; (e) a rehabilitation\, redevelopment\, and conservation element; (f) an economic element; (g) recommendations for implementing the plan\, including the use of zoning ordinances\, subdivision ordinances\, capital improvement plans\, and other appropriate actions; and any other elements that the municipality c,a rehabilitation\, redevelopment\, and conservation element; (f) an economic element; (g) recommendations for implementing the plan\, including the use of zoning ordinances\, subdivision ordinances\, capital improvement plans\, and other appropriate actions; and any other elements that the municipality considers appropriate"" (Utah Code 10-91-403 (3) (2012)). The plan may also include maps\, plats\, and charts.",Retain permanently,,
15781,Pleasant Grove (Utah),Audit reports,undated,,These are reports prepared by external auditors examining and verifying the municipality's financial activities for the year. These reports include statements of receipts and disbursements for each department (UCA 10-6-151).,Retain permanently,Public,
15811,Pleasant Grove (Utah),General subject files,undated,,"These files include correspondence\, reports\, technical papers studies\, reference materials and other records related or received in the general administration of a program or in the management of departments or offices.",Retain permanently,Public,
4799,Pleasant Grove (Utah),Ordinances,1963; 1989; 1990-,Numerical by title number,"These books contain the legislative action of city council to regulate\, require\, prohibit. govern\, control\, or supervise any activity\, business\, conduct\, or condition authorized by UCA 10-3-701 to 714. An ordinance includes the title\, preamble\, an ordaining clause\, subject of ordinance\, when applicable\, penalty of violation\, effective date\, signature of mayor or acting mayor\, and municipal seal.",Permanent. Retain until administrative need ends,Public,
14457,Pleasant Grove (Utah),Annual budget,undated,,The final annual municipal financial plan approved by the city council for all expenditures of municipality.,Retain permanently,Public,