seriesNo,seriesEntityName,seriesTitle,seriesDateRange,seriesArrangement,seriesDescription,seriesTotRetentDesc,seriesPrimaryClassCode,seriesExtentDesc
30335,State Prison,Photo album,1947-1969.,None.,,,Public,
30337,State Prison,Training materials,ca. 1970's-1980's.,None.,,,Public,
30507,State Prison,Prison Chapel guest book,None.,None.,,,Public,1.00 cubic foot
30314,State Prison,Inmate ration record book,1942-1949.,Chronological by date.,,,Public,1.00 cubic foot
30315,State Prison,Mail record book,1928.,Chronological by date.,,,Public,1.00 cubic foot
30334,State Prison,Operating control report,1948-1953.,Reverse chronological order by date.,,,Public,
30506,State Prison,Prisoner slang index,None.,Alphabetical by term.,,,Public,1.00 cubic foot
30309,State Prison,Paroled prisoner record book,1925-1929.,Chronological by date.,,,Public,
30311,State Prison,Name record book,1920-1949.,Alphabetical by prisoner surname.,,,Public,
30310,State Prison,Workman's time book,1917-1920.,Chronological by date.,,,Public,
30313,Territorial Penitentiary,Wagon report record book,1888-1891.,Chronological by date.,,,Public,
30321,State Prison,Booking record book,1904-1914,Numerical by prisoner number.,,,Public,1.00 cubic foot
30308,State Prison,Prison cash record book,1918-1925.,Chronological by date.,,,Public,
30336,State Prison,Cash receivables record books,1929-1935.,Chronological by date.,,,Public,2.00 cubic feet
11886,State Prison,Criminal physical description record book,i 1904-1914.,Numerical by inmate number.,"This volume records physical anthropological data on prison inmates. This data was gathered for criminal anthropological studies\, common at the turn of the century\, as a means of identifying born criminals. Entries were made by Andrew C._Ure\, initially prison clerk and later deputy warden. Entries cover prisoner numbers 1600 through 3901. The volume has categories for recording general information; anthropometric data; descriptive data; marks\, scars\, moles\, deformities\, etc.; peculiarities of habit and action; and criminal history.",,Private,1 microfilm reel
3272,State Prison,Count books,1901-2005.,Chronological by date.,"Information includes a daily accounting of inmate locations (bed check\, hospital\, etc.).",Retain permanently,Private,6.50 cubic feet
5206,State Prison,Bill of fare,1911.,Chronological by date served.,"List of foods served for breakfast\, dinner\, and supper to convicts and list of foods served at the same meals to the guards.",,Public,0.20 cubic foot
10398,State Prison,Inmate photographs,1940-1954.,Arranged alphabetically by crime thereunder alphabetically by prisoner's last name.,"This series consists of inmate photographs. Most of the inmates are from the Utah State Prison with few from the Salt Lake Sheriff's Office\, the Box Elder Sheriff's Office and the Ogden City Police. The photographs are separated by crime; therefore\, this possibly is a study of some sort. Most photographs state the type of crime\, the date of incarceration\, date of release\, physical appearance of prisoner\, and place and date of birth.",,Private,1.05 cubic feet
10396,State Prison,Inmate identification photographs,ca.1890-1925; 1950-1968.,Numerical by prison number.,"This series contains identification photographs of state prison inmates. The inmates are usually identified by prison number but in some cases where a number is not available\, by name. The series also contains a box of unknown photographs. These photographs do not have a number or name. The dates for photographs in boxes 1-5 are estimated dates\, ca. 1890-1925. The photographs in boxes 5-8 range from 1950-1968. The date is listed on the photograph.",,Public,5.35 cubic feet
3776,State Prison,Inmate work records,1969-1975.,Alphanumerical,"These boxes contain a variety of records\, mostly related to managing inmate activity. Changes in custody or work assignment are documented. Documents include alphabetical and numerical inmate rosters\, inmate cell change request forms\, inmate payroll records\, inmate classification interviews\, inmate clearance forms for minimum security facility\, prison disciplinary board documents\, minimum security facility inmate roster\, warden?s staff meeting minutes\, prison equipment records and inventories.",,,
3800,State Prison,Supply requisitions,1949-1955.,Chronological by date.,,Permanent. Retain for 1 year(s),Public,
3273,State Prison,Inmate visitor and correspondence case files,1970-1972.,Alphanumerical,,,,
10315,Territorial Penitentiary,Warden's monthly statements,1885-1886.,Chronological,"This series was created by G.N. Dow\, acting warden of the territorial penitentiary. Each monthly account consists of a list of the inmates' names. For each name\, there is specified on what account held (court name or waiting trial)\, crime\, term of sentence\, date of confinement\, # days this month\, date of sentence\, and remarks (e.g. release\, pardon\, taken for trial\, etc.).",,Public,
4405,State Prison,Employee payroll records,1972.,Alphanumerical,,Permanent. Retain for 1 year(s),,
4555,State Prison,Executive correspondence,1919-1920; 1952-1953.,Alphanumerical,"Records not duplicated elsewhere that document how the office is organized and how it functions\, its pattern of action\, its policies \, procedures and achievements. Includes electronic mail that communicates the above.",,Public,
11888,State Prison,Paid expenditures summary,1947-1951.,Chronological.,"Spread sheet showing date\, name of vendor\, folio\, and amounts.",,Public,
11887,State Prison,Monthly reports,1964-1966.,Chronological,Mimeograph copies of reports made by the prison to the Sta te Board of Corrections at their monthly board meetings. Known holdings span June 1964-December 1966.,,Public,
20097,State Prison,Clothing issue record book,1910-1912; 1918.,Chronological,"This volume records clothing and towels issued to individuals on specified dates. Linens\, aprons\, stove brushes\, etc. issued to various buildings (milk house\, barber shop) are noted at the end.",,Public,0.50 cubic foot
810,State Prison,Administrative records,1935-1977.,None,"These records document the everyday operation of the prison. The series includes a variety of records\, such as daily inmate transfer sheets\, staff meeting minutes\, vehicle gas usage logs\, information about disciplinary procedures and procedures for moving of prisoners\, securing a crime scene\, and inmate check-out. Staff meeting minutes are included for treatment staff\, medium and maximum security staff\, executive staff\, warden?s advisory committee\, and the employees? council. There are inmate rosters and cell change requests.",,,0.50 cubic foot
1365,State Prison,Reports,1964-1966.,Alphanumerical,,Permanent. Retain for 1 year(s),,
2281,State Prison,Paid receipts,1973-1977.,Alphanumerical,,Permanent. Retain for 1 year(s),,
2257,State Prison,Paid vouchers,1974-1977.,Alphanumerical,,Permanent. Retain for 1 year(s),,
4408,State Prison,Payroll registers,1965-1967.,Alphanumerical,"This register is a numerical listing by check number and agency codes of all payroll checks issued by the county. It includes code\, date\, warrant number\, name of employee\, social security number\, types and amounts of individual deductions\, and may include hourly rate\, and number of hours worked. Though this register is frequently used to reference specific payroll checks\, it might be the only record of employee salaries and would then serve the same retirement purpose as the Employee earnings history files.",Retain for 65 year(s) after separation,Private,
5209,State Prison,Recapitulation ledger,"1912-1921, 1947-1949.",chronological by month.,"This ledger details individual items purchased\, cost\, and area (dining room\, blacksmith shop\, garage\, etc.) where used.",,Public,1.00 cubic foot
5213,State Prison,Expense account ledgers,1896-1903.,Alphanumerical,,Permanent. Retain for 1 year(s),,
5202,State Prison,Guernsey Cattle Club herd book,1903-1925.,Alphanumerical,"This volume records the Guernsey cow herd at the prison including pedigree\, registration numbers\, service and calving dates\, and comments on sale\, etc.",,Public,
5222,State Prison,Inmate time records,1959-1960.,Alphanumerical,,,,
5590,State Prison,Trustee fund vouchers,1960-1961.,Alphanumerical,,Permanent. Retain for 1 year(s),,
5589,State Prison,Inmate rosters,1968-1972.,chronological by month thereunder alphabetical by inmate surname,"Lists inmate name\, number\, cell location\, custody level (e._g._ minimum\, maximum) \, and assignment.",Permanent. Retain for 1 year(s),,
5212,State Prison,Inmate account ledger,1897-1912.,Alphanumerical,,Permanent. Retain for 1 year(s),,
5207,State Prison,Letterbooks,1890-1896.,Chronological,"This series contains a book of copies of letters sent by the Prison Warden G. N. Dow. Letters contain requests for records\, requests for quotes\, supply orders\, and general correspondence. Legibility varies and is quite poor on some of the letters.Many are unreadable. The end of the book contains what appears to be a list of supplies and a menu\, but water damage has made portions of these pages virtually illegible.",,Public,
3775,State Prison,Financial reports,1908-1966.,,"Monthly reports list expenditures\, allotments\, and balances in various accounts.",,Public,
3799,State Prison,Inmate medical case files,1959-1968.,Alphanumerical,,,,
802,Territorial Penitentiary,Inmate roster,1885-1886.,Alphanumerical.,"Lists inmate name\, number\, cell location\, custody level (e._g._ minimum\, maximum) \, and assignment.",Permanent. Retain for 1 year(s),Public,
3773,State Prison,Inmate transfer records,1967-1972.,,"Recorded information includes inmate number\, inmate name\, and where transferred from and to. Series includes request for cell change slips.",,,
804,State Prison,Visitors register,1946-1952.,Chronological by date.,"The visitor's register contains a log of visitors to the Utah State Prison from 2/10/1946 to 6/19/1949. Used by the prison to document visits to inmates. It contains the inmate's name\, the visitor's name\, the visitor's relationship with the inmate\, the date of the visit\, and the address of the visitor.",,Public,1.00 cubic foot 2 microfilm reels
30254,State Prison,Ladies Auxiliary minute books,1952-1957.,Chronological by date.,,,Public,1.00 cubic foot
30285,State Prison,Prisoner card name index,1896-2002.,Alphabetical by prisoner surname.,,,Private,6.50 cubic feet
30275,State Prison,Personnel time record books,1902-1972.,Chronological by date.,,,Private,3.50 cubic feet
30281,State Prison,Punishment record books,1906-1937.,Chronological by date.,,,Private,1.50 cubic feet
30280,State Prison,Warden's daily log record books,1970-1977.,Chronological by date.,,,Private,5.50 cubic feet
30282,State Prison,Money receipt record books,1956-1960.,Numerical by register entry number.,,,Public,1.00 cubic foot
30277,State Prison,Goods received record books,1956-1962.,Chronological by date.,,,Public,2.50 cubic feet
30543,State Prison,Copies of court transcripts,1924-2008.,Alphabetical by surname.,"These are copies of court transcripts which were transferred to State Archives with a number of other records in 2022. *** Third District Court (Salt Lake County)\, 1924. The State of Utah\, Plaintiff\, vs William Farr\, Defendant. *** Fifth District Court (Beaver County)\, 1999-2000. Case No. 991500129 FS: State of Utah\, Plaintiff\, vs. Tony-Alexander: Hamilton\, Defendant. Joseph M. Liddell\, reporter. *** Fifth District Court (Beaver County)\, 2007-2008. Appellate #20090300 CA\, Original #20080745-S.C.\, D.C. #070500076: Tony-Alexander: Hamilton\, Petitioner/Appellant vs A. (Chuck) Bigelow; (Warden) at the prison in Gunnison\, of the Utah-State\, Respondent/Appellee. Also: Motion to Disqualify Judge and Certificate of Good Faith (Judge Kay L. McIff); Motion to Appoint Special Prosecutor. *** Seventh District Court (Carbon County)\, 1924. State of Utah\, Plaintiff\, vs Ed. McGowan\, Defendant.",Retain permanently,Public,0.20 cubic foot
13940,State Prison,Personnel records,1959-2008.,alphabetical,"Complete work history of individual while employed by the State. Refer to UCA 67-18-1\, et seq. and DHRM standards on accessing\, maintaining\, and managing employee personnel files. When an employee transfers to another state agency\, the official personnel file must be sent to the new agency. The file should include current information on performance evaluations\, performance plans\, position description\, career mobility agreement\, insurance benefits notification (ADNT-1)\, job swap agreement\, and overtime agreement where applicable. Also contains application for employment\, employees' social security card (copy)\, Notice of personnel action (DHRM 33)\, Human resource profile/events (DHRM 34)\, Termination form (DHRM 35)\, Employment,eligibility verification form\, Exit interview form\, New employee orientation self-guide\, and retirement/deferred compensation plan notification (ADNT-2). May contain documentation on employee withholding\, completion of course certificates\, conflict of interest letters\, incentive award results\, letters of commendation\, leave records\, health records\, and leave adjustment reports.",Retain for 65 year(s),Private,6 microfilm reels
4498,State Prison,Biennial reports,1927-1936.,Chronological by date.,"This series contains reports of State Prison activities from the previous two years with information pertaining to agency activities\, agency staff\, prisoners\, crimes\, parole\, employment\, medical cases\, legislation\, and fiscal and financial operations.",,Public,
831,State Prison,Monthly reports,1937-1969.,Alphanumerical,"Monthly tallies and some more detailed reports of custody classification\, inmates employed or enrolled in classes \, population of housing facilities\, etc. kept by the warden.",,Public,
832,State Prison,Publications,1957-,Chronological by date.,"This series contains documents created by the agency\, including pamphlets\, reports\, leaflets\, file manuals\, and other published or processed documents. These records include information on administration\, legal matters\, fiscal and financial operations\, prisoners\, parole\, pardons\, facilities\, and all other activities of the State Prison. This series consists primarily of isolated publications not part of a more specific series.",Permanent. Retain until administrative need ends,Public,0.35 cubic foot 1 microfilm reel
22723,State Prison,Mountain Echo magazine,1999-,Chronological by date.,"This magazine is produced by inmates at the Utah State Prison. It contains articles\, short stories\, poetry\, and puzzles composed by inmates from both the men's and women's facilities.",Permanent. Retain until administrative need ends,Public,0.20 cubic foot
16982,State Prison,Prisoner received and released record book,1889-,Chronological by date discharged.,"These logs are used to record information when an inmate is first admitted to a facility. Information includes inmate's name\, physical description\, religion\, education\, birthplace\, occupation\, crime committed\, sentence information\, discharge date\, and prison record. Beginning in 1889\, a photograph of the inmate was included. Can also indicate discharge of inmate from prison.",Permanent. Retain for 30 year(s) after case is closed,Private,1 microfilm reel
10413,State Prison,Inmate and prison glass plate negatives,1900; 1930.,none,"The majority of the glass plate negatives are prisoner identification photographs (mug shots) from circa 1900. A few negatives are combination photographs from the 1930s of a mug shot of an escaped inmate together with his fingerprint card. There are also negatives depicting scenes from the former prison at Sugar House\, including the cell house\, the interior of the chapel\, and exterior shots of prison buildings. Inmates are included in some photographs. There are also photographs of unidentified individuals and groups.",,Public,
3912,Territorial Penitentiary,Wardens' administrative records,1855-1894.,Chronological by date.,"These records cover the administrations of Wardens Daniel Carn\, Alexander McRae\, J.A. Little\, Albert P. Rockwood\, and Frederick Kesler\, and document the general administration of the penitentiary during Utah's territorial period. Included are prison record books which contain descriptions of prisoners\, the findings and sentences of courts\, a record of their confinement and a summary of their crimes. Journals and other financial records show the purchase of supplies and the proceeds realized from the labor of prisoners. Several reports and other documents contain good historical data about the penitentiary or record information about conditions there. These include a draft history written by Warden Rockwood in 1877\, a questionnaire about,prison conditions\, and several reports written by Warden Kessler to the legislative assembly in the 1880s and 1890s. Other documents include warrants of confinement and the orders of release for individual prisoners\, general correspondence\, and some documents from a Justice of the Peace court about some specific cases.",,Public,2 microfilm reels
13938,State Prison,Executions records,1854-,none,"These files provide a history of executions at the prison. The files may contain news clippings\, administrative memos\, execution minutes\, name of inmate\, date of execution and inmate correspondence .",Permanent. Retain until administrative need ends,Public,1 microfilm reel