seriesNo,seriesEntityName,seriesTitle,seriesDateRange,seriesArrangement,seriesDescription,seriesTotRetentDesc,seriesPrimaryClassCode,seriesExtentDesc
22307,Providence (Utah),Resolution files,1998-,"Chronological by year, thereunder numerical by resolution number","These are formal statements of a decision\, or expression of opinion put before or adopted by the city council. They may perform the same function as an ordinance. Resolutions may include the following: establishing water and sewer rates\, charges for garbage collection and fees charged for municipal services\, establishing policies and guidelines\, and regulating the use and operation of municipal property (UCA 10-3-717 (1997)).",Retain permanently,Public,1 microfilm reel
22667,Providence (Utah),Cemetery records,1861-,Chronological.,"These books or card files are arranged alphabetically by names of owners or deceased persons interred in the cemetery. They are used for reference purposes. The records include name\, interment number\, deed number\, date interred\, location of grave by plot\, lot\, block\, tier\, grave number\, and date of latest update.",Permanent. Retain until administrative need ends,Public,0.20 cubic foot 1 microfilm reel
22669,Providence (Utah),City charter-Petition to organize the city,"January 31, 1898.",Alphabetical,"These files contain the constitution\, bylaws and all amendments to city charters approved by the State Legislature (Constitution of Utah\, Article XI\, Section 5).",Permanent. Retain until administrative need ends,Public,
30081,Providence (Utah),City Council agenda packets,1995-2008,Chronological by meeting date.,"These files contain memoranda\, copies of vouchers\, transportation requests\, travel authorization request registers\, and all supporting documentation.",,Public,5.60 cubic feet
30131,Providence (Utah),Treasurer's account books,1924-1950.,Chronological by fiscal year.,This series contains account ledgers kept by the city treasurer documenting the expenditures and other financial business of the city.,,Public,0.60 cubic foot
30130,Providence (Utah),Sidewalk paving assessment ledger,1922-1926.,None.,This series contains a sidewalk paving assessment ledger which was used to track assessments for Paving District 2. The record indicates the name of the resident paying the assessment as well as the date and amount of payment. The record was kept by the city to track payments on the Sidewalk Paving Assessment tax.,,Public,0.20 cubic foot
30196,Providence (Utah),Water billing records,1941-1945.,Chronological,"This series contains payment records for city water bills. Receipts for payment were recorded in ledgers chronologically by date of receipt. The ledgers contain such information as the date payment was made\, the receipt number\, and the charges for maintenance and connection\, as well as the name of the person making the payment or associated with the account.",,Public,0.20 cubic foot
30223,Providence (Utah),Community histories,1949-2009,Chronological by publication date.,"These records document the organization and reorganization of governmental entities. Information includes history\, functional information\, geographical boundaries\, organizational files and related records.",,Private,0.35 cubic foot
30004,Providence (Utah),Personnel files,1977-,"In order by termination date, thereunder alphabetical by employee's last name.","These records are official employment files for employees of Providence City. These files may include the employment application\, pay records\, leave documentation\, performance evaluations\, training certifications\, disciplinary actions\, correspondence\, and termination and retirement records.",Retain for 65 year(s) after date of hire,Private,
30224,Providence (Utah),Oral history project records,2005-2008.,Generally chronological by interview date.,"These records document the organization and reorganization of governmental entities. Information includes history\, functional information\, geographical boundaries\, organizational files and related records.",,Public,0.35 cubic foot
30233,Providence (Utah),Historic building survey records,2005-2007,"Chronological by survey date,","These records document the organization and reorganization of governmental entities. Information includes history\, functional information\, geographical boundaries\, organizational files and related records.",,Public,0.20 cubic foot
30242,Providence (Utah),Historical celebration videos,"1949,2009",Chronological by event date.,"These records document the organization and reorganization of governmental entities. Information includes history\, functional information\, geographical boundaries\, organizational files and related records.",,Public,0.50 cubic foot
22310,Providence (Utah),City Council minutes,1865-,Chronological by year,"These minutes are the official record of the proceedings of regularly scheduled\, special and emergency council meetings. They are adopted and approved by the council during their next public meeting. The minutes include the date\, time\, and meeting place; members present and absent; ""the substance of all matters proposed\, discussed\, or decided\, and record\, by individual member\, of votes taken; the names of citizens who appeared and the substance in brief of their testimony; any other information that any member requests be entered in the minutes"" in accordance with UCA 52-4-7 (1997).",Retain permanently,Public,5 microfilm reels
22308,Providence (Utah),Planning and zoning commission minutes,1982-,Chronological by year,"These are minutes of meetings and hearings held by the planning commission. ""Each municipality may enact an ordinance establishing a planning commission"" (UCA 10-9-201(1)(a)(1997)). A municipal planning commission shall ""prepare and recommend a general plan and amendments to the general plan; recommend zoning ordinances and maps\, amendments to zoning ordinances and maps; administer provisions of the zoning ordinance; recommend subdivision regulations and amendments to those regulations; recommend approval or denial of subdivision applications; advise the legislative body of matters as the legislative body directs; hear or decide any matters that the legislative body designates\, including the approval or denial of\, or recommendations to approve or deny\, conditional use permits; exercise any other powers that are necessary to enable it to perform or function\, or delegated to it by the legislative body"" (UCA 10-9-204 (1997)).",Retain permanently,Public,1 microfilm reel
22309,Providence (Utah),Board of adjustment minutes,1983-,Chronological by year,"These minutes document all meetings of the Board of Adjustment. The board consists of ""five members and whatever alternate members that the chief executive officer considers appropriate"" (UCA 10-9-701(2)(a) (1997)). The duties of the Board of Adjustment are to hear and decide on ""appeals from zoning decisions applying the zoning ordinance; special exceptions to the terms of the zoning ordinance; and variances from the terms of the zoning ordinance"" (UCA 10-9-703(1) (1997)). The minutes are used to document requests\, discussions\, and decisions of the Board.",Retain permanently,Public,1 microfilm reel
30080,Providence (Utah),Planning Commission meeting materials,1995-2008,Chronological by meeting date.,"This series contains agenda packets compiled for planning commission meetings in Providence city. Packets were compiled by planning commission chairmen and secretaries and distributed to commission members prior to meetings\, typically held monthly. Each packet generally contains such information as an agenda for the upcoming meeting; correspondence from the chairman and/or secretary regarding upcoming or past business; draft minutes from previous meetings to be read and approved at the upcoming meeting; staff reports from the city's planning staff\, which usually includes summaries of key issues on specific business such as plat approvals\, changes to plans\, code amendments\, and more; copies of any codes\, ordinances\, or resolutions related to upcoming discussions; copies of plat or building plans needed for upcoming discussions; and any other documents needed to facilitate planning commission discussions.",,Public,1.05 cubic feet
22668,Providence (Utah),Financial audit reports,"1940, 1954-1984, 1989-",Chronological,"These are reports prepared by external auditors examining and verifying the municipality's financial activities for the year. ""The audit required for any fiscal year shall be completed within six calendar months after the close of the fiscal year"" (UCA 51-2-2 (1997)). The audit is required to include ""the financial statements; the auditor's opinion on the financial statements; a statement by the auditor expressing positive assurance of compliance with state fiscal laws identified by the state auditor; a copy of the auditor's letter to management that identified any material weaknesses in internal controls discovered by the auditor\, and other financial issues related to the expenditure of funds received from federal\, state\, or local governments to be considered by management; and management's response to the specific recommendations"" (UCA 51-2-3(1)(a) (1997)).",Permanent. Retain until administrative need ends,Public,2 microfilm reels
22670,Providence (Utah),City ordinances,1898-,Numerical by ordinance number,"These books contain the legislative action of city council to regulate\, require\, prohibit\, govern\, control\, or supervise any activity\, business\, conduct\, or condition authorized by UCA 10-3-701 to 715 (1997). An ordinance includes a number\, a title\, preamble\, an ordaining clause\, the body or subject of ordinance\, when applicable\, penalty of violation\, effective date\, signature of mayor or acting mayor\, and municipal seal.",Permanent. Retain until administrative need ends,Public,2 microfilm reels