seriesNo,seriesEntityName,seriesTitle,seriesDateRange,seriesArrangement,seriesDescription,seriesTotRetentDesc,seriesPrimaryClassCode,seriesExtentDesc
17953,St. George (Utah). Department of Finance,Accounts receivable invoices,1982.,"Chronological by years, thereunder alphabetical by name","These are invoices billing non-municipal agencies or institutions for supplies\, services\, or repairs provided by an agency.",Retain for 4 year(s),Public,
17960,St. George (Utah). Department of Finance,Warrant/checks redeemed,1980.,Chronological by fiscal year,The actual warrant or check cut from a warrant request. (UCA 10-6-140 (1979)).,Retain for 4 year(s),Public,
6047,St. George (Utah). Department of Finance,Tax assessment rolls,i 1893-,"Numerical by book number, thereunder alphanumerical by name",These volumes record the assessment of real and personal property. They are used for taxing purposed by which the city assesses and collect property taxes within municipal boundaries. Each volume contains information such as: name of person; description of real estate; lot number; block number; letter of plat; value of real estate; value of livestock; value of vehicles; value of merchandise; value of stock with national banks; value of merchandise; value of stock with national banks; value of personal property; total value and amount of tax assessed; amount remitted or abated by Board of Equalization; and amount of payment.,Permanent. Retain until administrative need ends,,1 microfilm reel
17972,St. George (Utah). Department of Finance,Insurance deduction files,ca. 1900.,,These are reports and related papers including copies of vouchers and payment schedules pertaining to insurance deductions.,Retain for 3 year(s) after separation,Private,
17974,St. George (Utah). Department of Finance,Leave data files,1995.,Alphabetical,These files contain compilations of leave earned and taken. Includes the annual leave compilation card.,Retain for 3 year(s),Private,
17973,St. George (Utah). Department of Finance,Leave application files,1995.,Alphabetical,"These are applications for leave\, and supporting papers relating to request for\, and the approval of\, taking leave time (vacation\, sick\, etc.).",Retain for 3 year(s),Private,
17962,St. George (Utah). Department of Finance,Unclaimed checks/warrants,1980.,Chronological by date of check,"These are unclaimed checks covering disbursements for municipal expenses. Includes check number\, date\, amount\, purpose\, and name of payee.",,Public,
17968,St. George (Utah). Department of Finance,Deductions and other earnings registers,1980.,Chronological by fiscal year,"These registers record\, by department code\, amounts deducted from employees' payroll checks. They are used for reference of retirement and other miscellaneous deductions.",Retain for 3 year(s),Private,
17982,St. George (Utah). Department of Finance,Leave adjustment reports,1995.,Alphabetical,"These are reports of all leave adjustments made during a pay period. These reports include category of adjustments\, the amount\, social security number\, and employee's name.",Retain for 3 year(s),Private,
17977,St. George (Utah). Department of Finance,Retirement files,ca. 1900.,Alphabetical,These are reports and register control documents relating to an employee's retirement.,Retain for 3 year(s),Private,
17985,St. George (Utah). Department of Finance,Taxable wage earning reports,1980.,Chronological by year,"These files contain records on individual employee income taxes. Includes returns filed for income taxes such as IRS Form W-2\, reports on withheld federal taxes such as IRS Form W-3 with related papers\, and reports relating to income and social security taxes.",Retain for 3 year(s),Private,
17966,St. George (Utah). Department of Finance,Administrative payroll records,1980.,Chronological by fiscal year,These are reports and statistics with supporting and related records which document payroll operations. They include reports and data used for workload and personnel management purposes.,Retain for 3 year(s),Private,
18002,St. George (Utah). Department of Finance,Quarterly wage list reports,1980.,Chronological by fiscal year,"These are reports submitted quarterly to the State Department of Employment Security. They include the quarterly wage list (the name and address of employer\, registration number\, quarter ending date\, employee social security number\, name of employee\, hire date of new employees\, and total wages for quarter\, the reimbursable employment\, payrolls\, and new hires report form (name and address of organization\, non-insured workers\, individual amount for the first\, second\, third and fourth quarters\, insured workers' names; telephone number\, and department of person completing form)).",Retain for 3 year(s),Private,
17970,St. George (Utah). Department of Finance,Garnishment records,1980.,"Chronological by fiscal year, thereunder by name",These are records of garnishments or levies for debts owed by employees which are attached to employees' earnings.,Retain for 3 year(s),Private,
17975,St. George (Utah). Department of Finance,Payroll files,1980.,Chronological by fiscal year,"These files contain memoranda\, copies of payrolls\, checklists\, and related certification sheets. They also include security copies of documents prepared or used for disbursement\, along with supporting documentation. Please refer to Schedule 8\, Item #4 ""Employee Earnings History Files\,"" if an earning history file/card is not maintained.",Retain for 3 year(s),Private,
17971,St. George (Utah). Department of Finance,Income tax exemptions and withholding files,1980.,Alphabetical by name,"These files contain forms for individual employee's exemptions and withholding taxes. Includes withholding tax exemption certificates\, such as IRS form W-4 and similar tax exemption forms.",Retain for 3 year(s) or until separation,Private,
18044,St. George (Utah). Department of Finance,Billing adjustment records,1980.,"Numerical by account number, thereunder chronological","These records document adjustments made in utility billings for debit\, credits\, refunds\, returned checks and abatements. They include customer's name and address\, type of adjustments and justification\, total amount changed\, and authorizing signatures.",Retain for 3 year(s),Public,
17950,St. George (Utah). Department of Finance,Budget background records,1970.,Chronological by year,These records are used to assist in the preparation of department budget requests presented to the city council.,Retain for 2 year(s),Public,
17951,St. George (Utah). Department of Finance,Budget estimates and justification files,1970.,Chronological by year,"These are copies of budget estimates and justifications prepared or consolidated in formally organized budget proposals. Included are appropriation sheets\, narrative statements\, and related schedules and data.",Retain for 5 year(s),Public,
17952,St. George (Utah). Department of Finance,Budget working files,1970.,Chronological by year,"These files contain working papers used to assist in the preparation of municipal budgets and to justify budget requests presented to the city council. Includes departmental budget requests\, work-up sheets\, cost estimates\, and rough data accumulated in the preparation of annual budget estimates\, related correspondence\, and documentation for approval of final budget.",Retain for 2 year(s),Public,
17967,St. George (Utah). Department of Finance,Budget authorization reference files,1970.,Chronological by year,"These files document the adoption of the city's annual budget. Includes recommended budget\, tape recordings of public hearings associated with finalizing budget\, and all related correspondence. Files may also contain budget amendments and any other actions affecting budget.",Retain for 2 year(s) after completion of publication or report,Private,
17976,St. George (Utah). Department of Finance,Payroll register,1980.,Chronological by fiscal year,"This register is a numerical listing by check number and agency codes of all payroll checks issued by the municipality. It includes code\, date\, warrant number\, name of employee\, social security number\, types and amounts of individual deductions\, and may include hourly rate\, and number of hours worked. Though this register is frequently used to reference specific payroll checks\, it might be the only record of employee salaries and would then serve the same retirement purpose as the Employee earnings history files.",Retain for 7 year(s),Private,