Record Series of Utah Government

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Correspondence, reports and data relating to voucher preparation, administrative audit, and other accounting and disbursing operations.
 
Series: 9494
Creator Information
Other Records Produced by This Entity
Total Retention: Retain for 3 year(s)
These are recommendations for students and/or faculty.
 
Series: 9508
Creator Information
Other Records Produced by This Entity
Total Retention: Permanent. Retain for 10 year(s)
Includes student record letters of recommendation, and test results, job qualifications.
 
Series: 9526
Creator Information
Other Records Produced by This Entity
Total Retention: Retain for 10 year(s)
This record series includes: vitae, resume, application, letters of recommendation, retention, promotion, and tenure review records.
 
Series: 9513
Creator Information
Other Records Produced by This Entity
Total Retention: Permanent. Retain for 1 year(s)
Accepted proposals and applications, contracts, project reports, studies, certificates, agreements, memoranda, correspondence, and other records relating to receipt, review, award, evaluation, status and monitoring of grants; allocation of funds and project budgets. ...
 
Series: 11578
Creator Information
Other Records Produced by This Entity
Total Retention: Retain for 3 year(s)
These records document employee earnings and salaries.
 
Series: 9530
Creator Information
Other Records Produced by This Entity
Total Retention: Retain for 65 year(s)
These records include application, financial disclosure, payment schedules, evaluations, promissory notes, and collections.
 
Series: 9542
Creator Information
Other Records Produced by This Entity
Total Retention: Retain for 10 year(s)
General accounts ledger, showing debit and credit entries, and reflecting expenditures in summary.
 
These are approved budgets for payment of teacher and staff salaries. Included are payroll forms documenting the disbursement of funds.
 
Series: 17328
Creator Information
Other Records Produced by This Entity
Total Retention: Retain for 7 year(s)
These ledger account records document the change of account numbers and payment of funds. A brief description describes what program or supplies the account was tied to.
 

 
These are transfer check reconciliations including monthly account information and account payable information.
 
This settlement register is used track vouchers and discounts. Information includes department, discount due date, vendor number, vendor name and check number. These are arranged by U.S. mail, Campus mail, hold for pickup and special pickup.
 
These are monthly minority employment activity reports. Information includes social security numbers, name, sex, job code, hire date, salary and promotions. These list all employees and are used for statistics and annual reports.
 
Series: 17286
Creator Information
Other Records Produced by This Entity
Total Retention: Retain for 1 year(s)
Complete work history of individual while employed by the State. Refer to UCA 67-18-1, et seq. and DHRM standards on accessing, maintaining, and managing employee personnel files. When an employee transfers to another state agency, the official personnel file must be ...
 
Series: 17404
Creator Information
Other Records Produced by This Entity
Total Retention: Retain for 65 year(s) after separation
Holdings: 2 microfilm reels
Records created by a committee or conference, including advisory committees, relating to executive establishment, organization, membership, and policy. Includes agenda, meeting minutes, final reports, and related records documenting the accomplishments of official ...
 
Series: 17279
Creator Information
Other Records Produced by This Entity
Total Retention: Permanent. Retain for 3 year(s)
Holdings: 1 microfilm reel
Ledgers and forms used to accumulate data for use in cost reports.
 
Series: 18972
Creator Information
Other Records Produced by This Entity
Total Retention: Permanent. Retain for 3 year(s)
General accounts ledger, showing debit and credit entries, and reflecting expenditures in summary.
 
Series: 17422
Creator Information
Other Records Produced by This Entity
Total Retention: Retain for 7 year(s)
These are copies of records which document the sale of goods and services to the University. These records include description and cost of the item being purchased.
 
Series: 81744
Creator Information
Other Records Produced by This Entity
Total Retention: Retain for 2 year(s)

 
Series: 80012
Creator Information
Other Records Produced by This Entity
Total Retention: Retain for 99 year(s)
This series contains a computer generated general and cash disbursements journal for the University of Utah endowment fund.
 
Series: 80026
Creator Information
Other Records Produced by This Entity
Total Retention: Retain for 7 year(s)
This series includes a computer generated report titled "special check register" and includes the following employee information: employee name, check number, gross pay, FICA withheld, federal tax withheld, state tax withheld, miscellaneous deductions, and net pay. The ...
 
Series: 80028
Creator Information
Other Records Produced by This Entity
Total Retention: Retain for 3 year(s)
Correspondence, reports and data relating to voucher preparation, administrative audit, and other accounting and disbursing operations.
 
Series: 83083
Creator Information
Other Records Produced by This Entity
Total Retention: Retain for 3 year(s)
These are minutes from the Faculty council.
 
These records are used to document the purchase transaction and to notify the department of purchase approval. These records are the Final (paid) Purchase Orders and include all attachments such as invoices, receipts, and so forth.
 
Series: 84390
Creator Information
Other Records Produced by This Entity
Total Retention: Retain for 4 year(s)
Entity Type

State Government (10980)

Municipality (5421)

County (2782)

School District (1372)

Special District (1043)

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Has Online Records

No (21745)

Yes (920)
Records Status

No longer created (17390)

Still being created (5275)
Primary GRAMA Class

Public (15091)

Private (2744)

Protected (781)

Exempt (662)

Controlled (152)
Secondary GRAMA Class

Private (1316)

Protected (778)

Public (708)

Controlled (520)

Exempt (294)
Holdings In Archives

No (14756)

Yes (7909)
Has Finding Aids

No (19233)

Yes (3432)

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