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Record Series of Utah Government
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These request forms document individuals seeking access to municipal records as provided under UCA 63-2-204 (1997). They include requester's name, address, telephone number; date; record requested; date request received; whether access provided or denied; and date ...
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Series: 21278
Creator Information Other Records Produced by This Entity Total Retention: Retain for 1 year(s) |
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This is the municipal treasurer's bond to protect the municipality and to guarantee fidelity of the treasurer. The bond usually covers four years and "may be set by resolution or ordinance in any amount, not less than that established by the state money management ...
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Series: 21335
Creator Information Other Records Produced by This Entity Total Retention: Retain for 3 year(s) after final action |
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These are reports on the administrative and fiscal operations of federal or state funded programs compiled on a monthly, quarterly, or semi-annual basis. It also includes supporting documentation.
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Series: 21267
Creator Information Other Records Produced by This Entity Total Retention: Retain for 5 year(s) |
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These are notes used by municipalities pursuant to an appropriation resolution for bonds in anticipation of payable ad valorem taxes and constitute a full obligation of the municipality, "the bond anticipation notes and the interest on them shall be secured by a pledge ...
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Series: 21308
Creator Information Other Records Produced by This Entity Total Retention: Retain for 1 year(s) after resolution of issue |
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These are statistical reports on the financial affairs of the entire municipality. "Within 180 days after the close of each fiscal year the city recorder or other delegated person shall present to the governing body an annual financial report prepared in conformity with ...
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Series: 21367
Creator Information Other Records Produced by This Entity Total Retention: Retain permanently |
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These records document compliance with the Americans with Disabilities Act (ADA). They include surveys of municipal buildings to determine accessibility for the physically handicapped, federal regulations, proposals for implementing the act, correspondence, resolutions, ...
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Series: 21400
Creator Information Other Records Produced by This Entity Total Retention: Retain for 15 year(s) |
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These are records of a general housekeeping nature which do not relate directly to the primary program responsibility of the office. Includes records such as charity fund drives, custodial service requests, parking space assignments, and distribution of keys.
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Series: 21281
Creator Information Other Records Produced by This Entity Total Retention: Retain for 1 year(s) |
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These files contain copies of documents retained strictly for reference and informational purposes which are not part of the official files. Includes copies of reports, studies, special compilations of data, drawings, periodicals, books, clippings, brochures, catalogs, ...
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Series: 21302
Creator Information Other Records Produced by This Entity Total Retention: Retain until administrative need ends |
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These are certificates sent to the municipality by the paying agent which track pay and destruction of bond coupons.
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These are account books showing details of daily receipts and expenditures such as deposit or payment amounts, date, payee, purpose, fund credited or debited, and check number. They are used to provide backup documentation to the general ledger.
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Series: 21387
Creator Information Other Records Produced by This Entity Total Retention: Retain for 3 year(s) |
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These are supplemental time and attendance records (e.g., sign-in/sign-out sheets and work reports). They are used for payroll accounting under flextime systems.
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Series: 21420
Creator Information Other Records Produced by This Entity Total Retention: Retain for 3 year(s) |
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These files contain wage survey reports and data; working papers and related correspondence pertaining to area wages paid for each employee class; background papers establishing need, authorization, direction, and analysis of wage surveys; development and implementation ...
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Series: 21436
Creator Information Other Records Produced by This Entity Total Retention: Retain until superseded |
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These records consist of copies of accounts receivable prepared by municipalities to collect amounts owed by vendors, organizations, and citizens having accounts with municipal agencies.
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Series: 21364
Creator Information Other Records Produced by This Entity Total Retention: Retain for 4 year(s) |
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These are registers of all investments made by the municipality. A work sheet is kept on each investment. They include the check stub of the institution issuing the investment, a copy of the investment, the check issued by the vendor and a validated receipt written by ...
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Series: 21381
Creator Information Other Records Produced by This Entity Total Retention: Retain for 3 year(s) |
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These motor vehicle registration forms document municipal ownership of vehicle.
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These records document the receipt of freight. They include export certificates, transit certificates, record books, memorandum copies of government or commercial bills of lading, shortage and demurrage reports, and all supporting documents.
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Series: 21376
Creator Information Other Records Produced by This Entity Total Retention: Retain for 3 year(s) |
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These are the final plans and specifications for approved and constructed municipal buildings.
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Series: 21401
Creator Information Other Records Produced by This Entity Total Retention: Retain permanently |
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These are requests for maintenance, service, cleaning, or repair of vehicles, equipment, and buildings, received from any municipal department.
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Series: 21411
Creator Information Other Records Produced by This Entity Total Retention: Retain for 6 month(s) after resolution of issue |
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These files are a cumulative salary history for individual municipal employees. They contain the name and address of each employee, name of department and position, social security number, date of birth, date employed, earnings and deductions by pay period, gross ...
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These are monthly statistical reports on the numbers and types of library materials checked out. They are used for future planning. They include the number of items checked out by type, number of library cards issued, and monthly totals.
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Series: 20689
Creator Information Other Records Produced by This Entity Total Retention: Retain until completion of publication or report |
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These are receipts issued by the library when a patron pays for lost library materials. They are used to verify payment and if the book is located a refund will be granted within one year. These receipts also serve as a backup record to verify payment if a question ...
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Series: 20692
Creator Information Other Records Produced by This Entity Total Retention: Retain for 3 year(s) |
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Records processed through the state accounting system that document the expenditure of cash and the appropriate supporting information. Includes payment invoices, purchasing records, and travel reimbursements.
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Series: 20696
Creator Information Other Records Produced by This Entity Total Retention: Retain for 7 year(s) |
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These are formal statements of a decision, or expression of opinion put before or adopted by the city council. They may perform the same function as an ordinance. Resolutions may include the following: establishing water and sewer rates, charges for garbage collection ...
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Series: 20741
Creator Information Other Records Produced by This Entity Total Retention: Retain permanently |
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These slides were compiled by the Graphics program in the Utah State Office of Education (USOE) to document places and events of interest to educators in Utah. Most of the photographs were taken by Robert Clayton, a USOE employee. Includes slides of many diverse ...
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These files document treatment programs for both victims of domestic violence, and perpetrators. Information includes address, age, birthdate and birthplace, court actions, victim information, psychiatric and psychological information, medical and dental information, ...
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Series: 20856
Creator Information Other Records Produced by This Entity Total Retention: Retain for 4 year(s) after case is closed |
| Entity Type |
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State Government (10993) Municipality (5425) County (2774) School District (1372) Special District (1040) Colleges and Universities (499) Interlocal (389) Mining District (71) Planning District (34) Transit District (26) Other (16) United States Government (11) Regional councils (8) Person (2) Private Companies (2) |
| Has Online Records |
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No (21742) Yes (920) |
| Records Status |
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No longer created (12778) Still being created (9884) |
| Primary GRAMA Class |
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Public (15068) Private (2740) Protected (781) Exempt (658) Controlled (152) |
| Secondary GRAMA Class |
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Private (1314) Protected (773) Public (708) Controlled (520) Exempt (297) |
| Holdings In Archives |
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No (14040) Yes (8622) |
| Has Finding Aids |
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No (19239) Yes (3423) |