Entity requested to move all record series to the division level (entity #388) on 3 July 2025. Records officer Mark Smith requested the move, and State Archives' RIM specialist Renee Wilson executed the move. A full PDF of all record series for this entity at the time of the move is attached to this entity.
", 2484,Department of Administrative Services. Division of Finance. Financial Management Section,State Government,,1991-01-01T00:00:00Z,,DGO - FI - FMG - -,, 4247,Department of Administrative Services. Division of Finance. Consolidated Budget and Accounting,State Government,"This shared services program\, known as CBA\, was organized to perform the budget and accounting functions for the entire Department of Administrative Services as a centralized unit. By consolidating the expertise and skills found within the department\, consistency and efficiency improved across the Divisions\, systems\, and processes. Since its inception in May of 2011\, as part of the Governor's Optimization Commission\, the CBA group increased productivity and absorbed additional workload from the various Administrative Services Divisions. This allowed the Divisions to more fully focus time and attention on their core responsibilities and operations. Service level agreements were instituted to ensure each Division of: a clear understanding of the services to be provided\, the timeliness of productivity\, and the quality of service is maintained. The program was closed in 2018.",2011-05-01T00:00:00Z,2018-03-08T00:00:00Z,DGO - FI - CAB - -,, 388,Department of Government Operations. Division of Finance,State Government,"Finance coordinates all accounting\, financial reporting\, budget monitoring\, and expenditure authorization within state government. Until 1943\, the office of the State Auditor was both the central record-keeping agency and post-auditor for the State. In 1943\, the newly established Department of Finance was given the record-keeping function under provisions of the 1941 reorganization statutes. A revised centralized accounting system was put into operation\, with a provision for a pre-audit of financial transactions.",1941-01-01T00:00:00Z,,DGO - FI - - -,"Purpose: ""Coordinates all accounting, financial reporting, budget monitoring, and expenditure authorization within state government."" (From ""Capitol Connections"" newsletter, volume 1, issue 1, May 1993). ""Until 1943, the office of the State Auditor was both the central record-keeping agency and post-auditor for the State. In 1943, the newly established Department of Finance was given the record-keeping function under provisions of the 1941 reorganization statutes. A revised centralized accounting system was put into operation, with a provision for a pre-audit of financial transactions."" (""State and Local Government in Utah,"" 1954 ed., Salt Lake City: Utah Foundation, page 43.)
", 394,Department of Government Operations. Division of Finance. Financial Reporting Office,State Government,The Office produces published financial reports and gathers the working documents to support the reports.,,,DGO - FI - ASF - -,"Entity requested to move all record series to the division level (entity #388) on 3 July 2025. Records officer Mark Smith requested the move, and State Archives' RIM specialist Renee Wilson executed the move. A full PDF of all record series for this entity at the time of the move is attached to this entity.
", 409,Department of Government Operations. Division of Finance. Financial Information Systems,State Government,This section began in 1982 to facilitate the creation of an automated financial system called FIRMS.,1982-01-01T00:00:00Z,,DGO - FI - CGA - -,"Entity requested to move all record series to the division level (entity #388) on 3 July 2025. Records officer Mark Smith requested the move, and State Archives' RIM specialist Renee Wilson executed the move. A full PDF of all record series for this entity at the time of the move is attached to this entity.
", 2483,Department of Administrative Services. Division of Finance. Data Processing Section,State Government,The Office assisted with computer equipment and software in the 1980s.,1981-01-01T00:00:00Z,,DGO - FI - DP - -,, 2791,Department of Government Operations. Division of Finance. Office of State Debt Collection,State Government,The Office of Debt Collection was organized in 1996. The mission of the Office of State Debt Collection is to maximize receipt of money to the State of Utah by effectively managing and collecting state receivables.,1995-01-01T00:00:00Z,,DGO - FI - ODC - -,"The Office of Debt Collection was organized during Fiscal Year 1996. The enabling legislation is found in Utah Code Annotated 63A-3-502. The mission of the Office of State Debt Collection is to maximize receipt of money to the State of Utah by effectively managing and collecting state receivables. (Office of Debt Collection web site, http://finance.utah.gov/debt/about/index.html; downloaded 30 July 2012.)
","The major responsibilities of the Office are:?Responsibility for collecting and managing state receivables;?Develop consistent policies\, procedures and guidelines for accounting\, reporting\, collecting and writing off monies owed to the state;?Prepare quarterly and annual reports of the state?s receivables?Overseeing and monitoring state agencies receivable programs to ensure that state agencies are following established policies and procedures and collection of accounts receivable is efficient.??(Office of Debt Collection web site\, http://finance.utah.gov/debt/about/index.html; downloaded 30 July 2012.)
" 3759,Department of Government Operations. Division of Finance. Indigent Defense Funds Board,State Government,"The Board is comprised of two members who are current commissioners or county executives of participating counties appointed by the board of directors of the Utah Association of Counties; one member at large appointed by the board of directors of the Utah Association of Counties; two members who are current county attorneys of participating counties appointed by the Utah Prosecution Council; the director of the Division of Finance or the director's designee; one member appointed by the Administrative Office of the Courts; and two members who are private attorneys engaged in or familiar with the criminal defense practice appointed by the members of the board. The purpose of the Board is to establish rules and procedures for the application by a county for disbursements\, and the screening and approval of the applications for money from the fund; receive\, screen\, and approve\, or disapprove the application of a county for disbursements from the fund; calculate the amount of the annual contribution to be made to the fund by each participating county; prescribe forms for the application for money from the fund; oversee and approve the disbursement of money from the fund; and negotiate\, enter into\, and administer contracts with legal counsel\, qualified under and meeting the standards consistent with this chapter\, to provide indigent defense services to an indigent individual prosecuted in a participating county for an offense involving aggravated murder.",,,DGO - FI - IDF - -,, 22,Department of Government Operations. Division of Finance. Accounting Operations,State Government,"The Division of Finance provides fiscal leadership and quality financial systems\, processes\, and information to state agencies and Utah residents.",1941-01-01T00:00:00Z,,DGO - FI - ACO - -,"Entity requested to move all record series to the division level (entity #388) on 3 July 2025. Records officer Mark Smith requested the move, and State Archives' RIM specialist Renee Wilson executed the move. A full PDF of all record series for this entity at the time of the move is attached to this entity.
",