An Act was approved on March 25, 1929 which created the Utah State Building Commission. Its mission was to create a building program for the state and provide for the issuance and disposal of State Bonds. (Laws of Utah, 1929, Ch. 101, p. 209.) On April 3,1941, the legislature approved an act changed the agency's name to the State Building Board and made it part of the Department of Engineering. (Laws of Utah, 1941, Ch. 4, p. 7)
","The commission was given the following powers and duties: a). To prepare and submit designs\, plans\, and specifications for the various State buildings and improvements and to approve of all changes to be made on State buildings or property; b). To adopt\, amend\, and revoke rules and regulations; c). To make contracts and approve bidders and bidding; d). To purchase\, lease\, exchange\, or acquire whatever property deemed necessary;
,The board was to consist of 5 members appointed by the governor for 4 year terms. These members filled the offices of president\, vice-president\, a superintendent of construction\, and a secretary. In 1941\, the amended act stated that the engineering commission should serve as members of the board.
" 245,Division of Fleet Operations,State Government,Fleet Operations manages the use of vehicles driven by state employees in the commission of their duties. These vehicles may be owned by the state or rented from a contracted car rental business.,1948-01-01T00:00:00Z,,DGO - FOP - - -,, 29,Department of Government Operations. Office of Administrative Rules,State Government,The Office of Administrative Rules enables citizen participation in their own government by supporting agency rulemaking and ensuring agency compliance with the Utah Administrative Rulemaking Act. The office publishes rules and enforces rulemaking requirements.,1984-01-01T00:00:00Z,,DGO - ADR - - -,"The Office of Administrative Rules, forerunner to the Division of Administrative Rules, was administratively created within the Division of State Archives (UTSVH00011-A) in September 1984. It was made a division in 1985 by the 46th State Legislature. The mission is to ""promote state legal security and public access to government through publication of rules and enforcement of rulemaking requirements.""
","Since its inception\, DAR has been responsible for establishing procedures for administrative rulemaking\, recording administrative rules\, making administrative rules available to the public\, publishing semimonthly the proposed administrative rules of the state (the Utah State Bulletin and the Utah State Digest )\, compiling and codifying all current rules in an administrative code (the Utah Administrative Code)\, printing and distributing copies of the Code\, Bulletin\, and Digest\, and enforcing the requirements of the Rulemaking Act.
,DAR is administered by a division director\, who is appointed by the executive director of DAS with the approval of the Governor. A fourteen-member Administrative Rules Review Committee is charged with exercising continuous oversight of the process of rulemaking\, of which ten members are permanent and four are ex officio. Permanent membership is comprised of five state senators\, appointed by the president of the state senate\, and five state representatives\, appointed by the speaker of the house. No more than three senators (or three representatives) may be from the same political party. Prior to 1996\, this Committee consisted of three senators and three representatives\, of which no more than two of either could be from the same political party. In addition\, the Administrative Rules Review Section (a statutory body from the Governor's Office of Planning and Budget\, #762) has coordinated with DAR in reviewing rules since its creation in March 1988.
,The Office of Administrative Rules\, forerunner to the Division of Administrative Rules\, was administratively created within the Division of State Archives (UTSVH00011-A) in September 1984. It was made a division in 1985 by the 46th State Legislature. The mission is to ""promote state legal security and public access to government through publication of rules and enforcement of rulemaking requirements.""
,In 1973 the Fortieth State Legislature established rulemaking oversight as a function of the State Archives through passage of the Utah Administrative Rulemaking Act. Recognizing a need to improve the rulemaking process\, the State Archivist in September 1984 hired a coordinator who was charged with the responsibility to reform rulemaking and to bring Utah administrative rules up to date. Soon afterward\, the Office of Administrative Rules was established. A reform program was developed and implemented.
,In 1985\, the Forty-sixth State Legislature revised the 1973 Utah Administrative Rulemaking Act and made DAR independent of the State Archives. Further amendments affecting rulemaking were passed by the Forty-seventh State Legislature in 1987\, one of which elevated Administrative Rules to division status within the Department of Administrative Services (#270).
" 248,Department of Administrative Services. Division of Purchasing and General Services. Central Stores Office,State Government,"Central Stores has been a part of the Division of Central Services\, one of the original divisions of the newly created Department of Administrative Services (Laws\, 1981; chapter 257)\, since 1981. Prior to that\, Central Services (including Central Stores) was a division of the Department of Finance. The act creating the Department of Finance in 1941 made provision for the function carried out by the Central Stores Office. Supplies were distributed through a ""Disbursing Office"" operated by the Division of Purchasing.",1967-01-01T00:00:00Z,2000-06-30T00:00:00Z,DGO - PU - SST - -,, 846,Division of Risk Management,State Government,"The Division manages fidelity and liability insurance and self-insurance programs for the state\, its colleges and universities\, and for 39 school districts and nine local health departments who voluntarily participate. It also provides risk control programs and services for these entities.",1981-01-01T00:00:00Z,,DGO - RSK - - -,"Purpose: ""Manages fidelity and liability insurance and self-insurance programs for the state, its colleges and universities, and for 39 school districts and nine local health departments who voluntarily participate. It also provides risk control programs and services for these entities."" (From ""Capitol Connections"" newsletter, volume 1, issue 1, May 1993, page 4.)
", 1107,Department of Government Operations. Division of Purchasing and General Services. Surplus Property,State Government,"The Utah Division of Surplus Property\, called the State Agency for Surplus Property in the enabling act created by the Thirtieth Legislature in March 1953 to acquire from the federal government such property as may be usable for educational or public health purposes. Today\, the mission of the division is to manage consolidated state and federal surplus property programs which allow state agencies and units of local government to expeditiously dispose of and acquire surplus property. Since its inception as the State Agency for Surplus Property\, the agency has also been called the Division of Hill-Burton and Surplus Property (1953-1954)\, the Bureau of Surplus Property (1954-1963)\, and the State Agency for Surplus Property (1963-1984). The current name was adopted in 1984. Surplus Property was moved into the newly created division of Fleet and Surplus Services in 1997.",1953-01-01T00:00:00Z,,DGO - PU - SP - -,"The Utah Division of Surplus Property, called the State Agency for Surplus Property in the enabling act (""Laws of Utah, 1953,"" Chapter 40), was created by the Thirtieth Legislature in March 1953 to acquire from the federal government such property as may be usable for educational or public health purposes. Today, the mission of the division is to manage consolidated state and federal surplus property programs which allow state agencies and units of local government to expeditiously dispose of and acquire surplus property. Since its inception as the State Agency for Surplus Property, the agency has also been called the Division of Hill-Burton and Surplus Property (1953-1954), the Bureau of Surplus Property (1954-1963), and the State Agency for Surplus Property (1963-1984). The current name was adopted in 1984. Surplus Property was moved into the newly created division of Fleet and Surplus Services in 1997.
","The agency provides an economical service to state agencies and units of local government by offering an opportunity to obtain usable surplus property at reasonable prices from one central location. Surplus state property is picked up\, displayed\, and sold. Governmental entities\, other tax-supported agencies or political subdivisions\, and some non-profit\, tax-exempt health and educational institutions within the state are given every opportunity to purchase this property before it is offered to the general public. The division also screens\, receives\, and distributes federal surplus property to eligible donees under the Federal Property Assistance Program.
,A director appointed by the executive director of DAS administers division operations. The division is composed of separate and distinct sections for state surplus and federal surplus and is authorized and empowered to appoint advisory boards or committees.
,When the agency was originally created within the Department of Health (UTSVH00483-A)\, it was called the Bureau of Surplus Property. It was renamed the Agency for Surplus Property when it was transferred to the Department of Finance (UTSVH00388-A and UTSVH00390-A) in 1963. The newly formed Department of Administrative Services (DAS) (UTSVH00270-A) absorbed the Department of Finance in 1981\, assuming direct responsibility for the Agency for Surplus Property as well. Management of the federal and state surplus property programs was consolidated in 1981\, while the merchandise\, accounting procedures\, etc.\, have remained separate and distinct. Surplus Property achieved independent division status within DAS in 1984 but was placed under the Division of General Services in 1993. In 1997\, General Services was abolished and surplus property and motor pool were moved under the newly created Division of Fleet and Surplus Services.
" 211,Department of Government Operations. Division of Purchasing and General Services. State Mail and Distribution Services,State Government,"State Mail provides mail preparation and distribution services to state agencies\, cities and special service districts between Ogden and Spanish Fork. Services include intelligent inserting\, automated inserting\, folding\, tabbing\, address printing\, presorting and mail design.",,,DGO - PU - CMO - -,, 1247,Department of Administrative Services. Division of Finance. Social Security Office,State Government,"The Office operated until 1982\, when it was merged with the Division of Finance's Accounting Operations. Since 1951\, state statute has designated the Finance Commission as the state Social Security agency (UCA 67-11-8 et seq.).",1951-01-01T00:00:00Z,1986-01-01T00:00:00Z,DGO - FI - SSA - -,, 753,Department of Government Operations. Division of Purchasing and General Services,State Government,"The Division of Purchasing\, created in 1980\, is responsible for the central procurement of all supplies\, materials\, equipment\, and services used by the various agencies\, institutions\, and departments of the state in accordance with the Utah Procurement Code and Rules and Regulations. The business objective of the division is to coordinate and optimize the activities of all state procurement officials and thereby reduce costs. The chief procurement officer has the statutory authority to adopt office policies governing the internal functions of the purchasing division; procure or supervise the procurement of all supplies\, services\, and construction needed by the state; exercise general supervision and control over all inventories or supplies belonging to the state; establish and maintain programs for the inspection\, testing\, and acceptance of supplies\, services\, and construction; and prepare statistical data concerning the procurement\, usage\, and disposition of all supplies\, services\, and construction.",1969-01-01T00:00:00Z,,DGO - PU - - -,"The Division of Purchasing, created in 1980 (""Laws of Utah, 1980,"" Chapter 75), is responsible for the central procurement of all supplies, materials, equipment, and services used by the various agencies, institutions, and departments of the state in accordance with the Utah Procurement Code (""Utah Code Annotated, 1953,"" Title 63, Chapter 56) and Rules and Regulations. HISTORY OF FUNCTIONS: The business objective of the division is to coordinate and optimize the activities of all state procurement officials and thereby reduce costs. The chief procurement officer has the statutory authority to adopt office policies governing the internal functions of the purchasing division; procure or supervise the procurement of all supplies, services, and construction needed by the state; exercise general supervision and control over all inventories or supplies belonging to the state; establish and maintain programs for the inspection, testing, and acceptance of supplies, services, and construction; and prepare statistical data concerning the procurement, usage, and disposition of all supplies, services, and construction.
","ADMINISTRATION: A division director\, also known as the chief procurement officer\, administers the Division of Purchasing. The director is appointed by the executive director of the Department of Administrative Services (UTSVH00270-A) with the consent of the governor.?A seven-member state procurement board establishes policy for the division.
,ORGANIZATIONAL HISTORY: The Division of Purchasing was statutorily created within the Department of Finance (UTSVH00388-A) during 1980 by the 43rd State Legislature. Just one year later\, it was moved into the newly organized Department of Administrative Services as an independent division by the 44th State Legislature.
" 821,Department of Government Operations. Division of Finance. Payroll Office,State Government,The Office makes sure payroll functions for the state are operating properly and on time.,1978-01-01T00:00:00Z,,DGO - FI - PYR - -,"Entity requested to move all record series to the division level (entity #388) on 3 July 2025. Records officer Mark Smith requested the move, and State Archives' RIM specialist Renee Wilson executed the move. A full PDF of all record series for this entity at the time of the move is attached to this entity.
", 2484,Department of Administrative Services. Division of Finance. Financial Management Section,State Government,,1991-01-01T00:00:00Z,,DGO - FI - FMG - -,, 3755,Utah State Historical Records Advisory Board,State Government,"The Board is the central advisory body for historical records coordination within the state and for NHPRC state and local records projects within the state. The Board engages in planning; it develops\, revises\, and submits to the Commission a state plan including priorities for state historical records projects following The Manual of Suggested Practices.",1978-01-01T00:00:00Z,,DGO - AC - HRB - -,, 4118,Utah Geospatial Resource Center. Monument Replacement and Restoration Committee,State Government,"The Committee is comprised of five members appointed by an organization or association that represents Utah counties: that have knowledge and understanding of the Public Land Survey System; and who each represents a different county; and two members\, appointed by the Utah Geographic Reference Center\, who have a knowledge and understanding of the Public Land Survey System. Its purpose is to administer a grant program to assist counties in maintaining and protecting corners or monuments.",2015-05-12T00:00:00Z,,DGO - DTS - UAG - SMR -,, 3987,Information Technology Rate Committee,State Government,"The Committee consists of the executive directors\, commissioners\, or superintendents of seven state agencies\, which may include the State Board of Education\, that use services and pay rates to one of the Department of Government Operations internal service funds\, or their designee\, that the governor appoints. Its duties are to discuss the service performance of each internal service fund; review the proposed rate schedules; at the rate committee's discretion\, approve\, increase\, or decrease the rate schedules; discuss any prior or potential adjustments to the service level received by state agencies that pay rates to an internal service fund; recommend a proposed rate schedule for each internal service fund to: the Governor's Office of Planning and Budget; and each legislative appropriations subcommittee that approves the internal service fund agency's rates and budget; and review and approve\, increase\, or decrease an interim rate when an internal service fund agency begins a new service or introduces a new product between annual general sessions of the Legislature.",,,DGO - DTS - IFM - -,, 4117,Data Security Management Council,State Government,"The Council consisted of the chief information officer\, or the chief information officer's designee; one individual appointed by the governor; one individual appointed by the speaker of the House of Representatives and the president of the Senate from the Legislative Information Technology Steering Committee; and the highest ranking information technology official\, or the highest ranking information technology official's designee\, from each of: the Judicial Council; the State Board of Regents; the State Board of Education; the Utah System of Technical Colleges Board of Trustees; the State Tax Commission; and the Office of the Attorney General. Its purpose was to review existing state government data security policies; assess ongoing risks to state government information technology; create a method to notify state and local government entities of new risks; coordinate data breach simulation exercises with state and local government entities; and develop data security best practice recommendations for state government. In 2022\, the law creating the Council was repealed\, in favor of a new Cybersecurity Commission.",2015-05-12T00:00:00Z,2022-01-01T00:00:00Z,DGO - DTS - DSM - -,, 3988,Department of Technology Services. Statewide Communication Interoperability Committee,State Government,The function of the Statewide Communications Interoperability Committee was to address wireless technology coordination and communication issues among agencies providing vital services to citizens.,,2014-07-01T00:00:00Z,DGO - DTS - OPE - -,, 4247,Department of Administrative Services. Division of Finance. Consolidated Budget and Accounting,State Government,"This shared services program\, known as CBA\, was organized to perform the budget and accounting functions for the entire Department of Administrative Services as a centralized unit. By consolidating the expertise and skills found within the department\, consistency and efficiency improved across the Divisions\, systems\, and processes. Since its inception in May of 2011\, as part of the Governor's Optimization Commission\, the CBA group increased productivity and absorbed additional workload from the various Administrative Services Divisions. This allowed the Divisions to more fully focus time and attention on their core responsibilities and operations. Service level agreements were instituted to ensure each Division of: a clear understanding of the services to be provided\, the timeliness of productivity\, and the quality of service is maintained. The program was closed in 2018.",2011-05-01T00:00:00Z,2018-03-08T00:00:00Z,DGO - FI - CAB - -,, 388,Department of Government Operations. Division of Finance,State Government,"Finance coordinates all accounting\, financial reporting\, budget monitoring\, and expenditure authorization within state government. Until 1943\, the office of the State Auditor was both the central record-keeping agency and post-auditor for the State. In 1943\, the newly established Department of Finance was given the record-keeping function under provisions of the 1941 reorganization statutes. A revised centralized accounting system was put into operation\, with a provision for a pre-audit of financial transactions.",1941-01-01T00:00:00Z,,DGO - FI - - -,"Purpose: ""Coordinates all accounting, financial reporting, budget monitoring, and expenditure authorization within state government."" (From ""Capitol Connections"" newsletter, volume 1, issue 1, May 1993). ""Until 1943, the office of the State Auditor was both the central record-keeping agency and post-auditor for the State. In 1943, the newly established Department of Finance was given the record-keeping function under provisions of the 1941 reorganization statutes. A revised centralized accounting system was put into operation, with a provision for a pre-audit of financial transactions."" (""State and Local Government in Utah,"" 1954 ed., Salt Lake City: Utah Foundation, page 43.)
", 394,Department of Government Operations. Division of Finance. Financial Reporting Office,State Government,The Office produces published financial reports and gathers the working documents to support the reports.,,,DGO - FI - ASF - -,"Entity requested to move all record series to the division level (entity #388) on 3 July 2025. Records officer Mark Smith requested the move, and State Archives' RIM specialist Renee Wilson executed the move. A full PDF of all record series for this entity at the time of the move is attached to this entity.
", 409,Department of Government Operations. Division of Finance. Financial Information Systems,State Government,This section began in 1982 to facilitate the creation of an automated financial system called FIRMS.,1982-01-01T00:00:00Z,,DGO - FI - CGA - -,"Entity requested to move all record series to the division level (entity #388) on 3 July 2025. Records officer Mark Smith requested the move, and State Archives' RIM specialist Renee Wilson executed the move. A full PDF of all record series for this entity at the time of the move is attached to this entity.
", 3492,Utah Geospatial Resource Center,State Government,"The Utah Geospatial Resource Center (UGRC) is the State of Utah's map technology coordination office. UGRC staff (directory/contacts) have knowledge of and experience with geographic information system (GIS) desktop software\, hosted map- and web-services\, mapping data resources\, and GIS professionals and their activities around the state. Since 1984\, we have been encouraging and facilitating the effective use of geospatial information and technology for Utah. UGRC is directed under mapping-related sections of Utah statute to coordinate GIS resources within state government including the management of the State Geographic Information Database (SGID) and the operation of The Utah Reference Network for Global Positioning Systems (TURNGPS) that provides high precision correction services for surveying\, mapping\, and machine control. UGRC was one of the first geospatial information offices in the country\, established a few years before its formal adoption in code in 1984.",1981-01-01T00:00:00Z,,DGO - DTS - UAG - -,, 3757,Utah Geospatial Resource Center. Grants Committee,State Government,"The Committee awards grants to counties to inventory and map R.S. 2477 rights-of-way\, associated structures\, and other features. Committee members are comprised of the UGRC manager; a representative of the Governor's Office of Planning and Budget; a representative of Utah State University Extension; a representative of the Utah Association of Counties; and three county commissioners.",,,DGO - DTS - UAG - GRG -,, 3740,Technology Advisory Board,State Government,"The Board provides guidance to the state's Chief Information Officer. It assists the CIO and executive branch agencies in coming to consensus on : (a) the development and implementation of the state's information technology strategic plan; (b) critical information technology initiatives for the state; (c) the development of standards for state information architecture; (d) identification of the business and technical needs of state agencies; (e) the department's performance measures for service agreements with executive branch agencies and subscribers of services\, including a process in which an executive branch agency may review the department's implementation of and compliance with an executive branch agency's data security requirements; and (f) the efficient and effective operation of the department.",,,DGO - DTS - TCB - -,, 3760,Department of Government Operations. Division of Fleet Operations. Motor Vehicle Review Committee,State Government,"The Motor Vehicle Review Committee advises the Division of Fleet Operations. It also makes recommendations to the legislature about any amendments to statute needed to allow the division to fulfill its responsibilities. The Committee is made up of representatives from the departments of Transportation\, Public Safety\, Natural Resources\, Government Operations\, and the Division of Purchasing.",,,DGO - FOP - MVR - -,, 3753,Department of Government Operations. Division of Purchasing and General Services. Purchasing from Persons with Disabilities,State Government,"The Board facilitates the procurement of goods and services from community rehabilitation programs by: identifying goods and services currently available from community rehabilitation programs; approving prices for goods and services; developing\, maintaining\, and approving a preferred procurement contract list; and reviewing\, awarding\, and renewing bids received by a community rehabilitation program for specified contracts for the purchase of goods and services. The Board designates a central not-for-profit association\, appoints its members\, and establishes guidelines for its duties; and requires each public procurement unit to purchase goods and services produced by a community rehabilitation program.",,,DGO - PU - DPB - -,, 2483,Department of Administrative Services. Division of Finance. Data Processing Section,State Government,The Office assisted with computer equipment and software in the 1980s.,1981-01-01T00:00:00Z,,DGO - FI - DP - -,, 2791,Department of Government Operations. Division of Finance. Office of State Debt Collection,State Government,The Office of Debt Collection was organized in 1996. The mission of the Office of State Debt Collection is to maximize receipt of money to the State of Utah by effectively managing and collecting state receivables.,1995-01-01T00:00:00Z,,DGO - FI - ODC - -,"The Office of Debt Collection was organized during Fiscal Year 1996. The enabling legislation is found in Utah Code Annotated 63A-3-502. The mission of the Office of State Debt Collection is to maximize receipt of money to the State of Utah by effectively managing and collecting state receivables. (Office of Debt Collection web site, http://finance.utah.gov/debt/about/index.html; downloaded 30 July 2012.)
","The major responsibilities of the Office are:?Responsibility for collecting and managing state receivables;?Develop consistent policies\, procedures and guidelines for accounting\, reporting\, collecting and writing off monies owed to the state;?Prepare quarterly and annual reports of the state?s receivables?Overseeing and monitoring state agencies receivable programs to ensure that state agencies are following established policies and procedures and collection of accounts receivable is efficient.??(Office of Debt Collection web site\, http://finance.utah.gov/debt/about/index.html; downloaded 30 July 2012.)
" 2865,State Records Committee,State Government,The Committee serves as an appeals board for records requests. They also approved retention schedules until the Records Management Committee came into being in 2019.,1971-01-01T00:00:00Z,2025-01-01T00:00:00Z,DGO - AC - SRC - -,, 3759,Department of Government Operations. Division of Finance. Indigent Defense Funds Board,State Government,"The Board is comprised of two members who are current commissioners or county executives of participating counties appointed by the board of directors of the Utah Association of Counties; one member at large appointed by the board of directors of the Utah Association of Counties; two members who are current county attorneys of participating counties appointed by the Utah Prosecution Council; the director of the Division of Finance or the director's designee; one member appointed by the Administrative Office of the Courts; and two members who are private attorneys engaged in or familiar with the criminal defense practice appointed by the members of the board. The purpose of the Board is to establish rules and procedures for the application by a county for disbursements\, and the screening and approval of the applications for money from the fund; receive\, screen\, and approve\, or disapprove the application of a county for disbursements from the fund; calculate the amount of the annual contribution to be made to the fund by each participating county; prescribe forms for the application for money from the fund; oversee and approve the disbursement of money from the fund; and negotiate\, enter into\, and administer contracts with legal counsel\, qualified under and meeting the standards consistent with this chapter\, to provide indigent defense services to an indigent individual prosecuted in a participating county for an offense involving aggravated murder.",,,DGO - FI - IDF - -,, 3754,Department of Government Operations. Division of Purchasing and General Services. Procurement Policy Board,State Government,"The Board considers and makes decisions about procurement policy. It audits and monitors the implementation of its rules and the requirements of procurement law; upon the request of a procurement unit with a rulemaking authority other than the board\, it reviews the procurement unit's proposed rules to ensure that they are not inconsistent with the provisions of this chapter or rules made by the board; and it approves the use of innovative procurement processes.",,,DGO - PU - PPB - -,, 3725,Utah Transparency Advisory Board,State Government,"The Board is comprised of members knowledgeable about public finance or providing public access to public information\, and provides oversight of websites that publish state financial information\, and provide access to records and data.",2008-03-17T00:00:00Z,2023-01-01T00:00:00Z,DGO - TRA - - -,, 3739,Administrative Law Judge Conduct Committee,State Government,"The purpose of the Committee is to investigate\, review\, and hear complaints filed against administrative law judges.",2013-01-01T00:00:00Z,,DGO - HRM - ALJ - -,, 3756,Department of Government Operations. Rate Committee,State Government,"The Committee consists of the executive directors\, commissioners\, or superintendents of seven state agencies\, that use services and pay rates to one of the department internal service funds. The Committee reviews proposed rate and fee schedules. At the rate committee's discretion\, it may approve\, increase\, or decrease the rate and fee schedules and discuss any prior or potential adjustments to the service level received by state agencies that pay rates to an internal service fund. It may recommend a proposed rate and fee schedule for each internal service fund to the Governor's Office of Management and Budget; and legislative appropriations subcommittees.",,,DGO - ASR - - -,, 3758,Division of Facilities Construction and Management. Executive Residence Commission,State Government,"This commission was formed after the fire at the Governor's mansion on December 15\, 1993. The purpose was to oversee the restoration of the residence and act as an advisory board during that time. The commission was dissolved once the restoration was finished and the Governor's mansion reopened August 1996. The board was reinstated in the 2011 General Session of the Legislature.",,,DGO - FAC - RES - -,, 3762,Division of Facilities Construction and Management. Building Ownership Authority,State Government,"The Authority is comprised of the governor; the state treasurer; and the executive director of the Department of Government Operations. The authority may: sue and to be sued in its own name; have\, and alter at will\, an official seal; contract with experts\, advisers\, consultants\, and agents for needed services; with the prior approval of the Legislature\, borrow money and issue obligations\, including refunding obligations; receive and accept aid or contributions from any source\, including the United States or this state\, in the form of money\, property\, labor\, or other things of value to be held\, used and applied to carry out the purposes of this part\, subject to the conditions upon which this aid and contributions are made\, for any purpose consistent with the law; enter into agreements with any department\, agency or instrumentality of the United States or this state\, financial institutions\, or contractors for the purpose of leasing\, maintaining\, and operating any facility; to the extent permitted under its contract with the holders of its obligations\, consent to any modification relating to rate of interest\, time and payment of any installment of principal or interest\, security or any other term of any contract\, mortgage\, mortgage loan\, mortgage loan commitment\, contract or agreement of any kind to which it is a party; pledge revenues from any facility to secure the payment of obligations relating to that facility\, including interest on obligations\, and to redeem those obligations; cause to be executed mortgages\, trust deeds\, indentures\, pledge agreements\, assignments\, security agreements\, and financing statements encumbering property acquired\, or constructed under this part; own\, lease\, operate\, and encumber facilities acquired or constructed under this chapter by it or the division; exercise the power of eminent domain; and rent or lease any facility in whole or in part to any state body.",,,DGO - FAC - BOA - -,, 5687,Division of Archives and Records Service. Government Records Office,State Government,"The Office is a resource to citizens and government entities in relation to government records\, including: (a) ensuring lawful access to records; (b) ensuring the lawful restriction of access to records; (c) classification of records; (d) retention of records; and (e) resolving records disputes informally\, via informal mediation\, or via the records appeal process. The Director of the office hears records appeals.",2025-01-01T00:00:00Z,,DGO - AC - GRO - -,, 1922,Department of Government Operations. Division of Technology Services,State Government,"The Division of Information Technology Services was created in 1990 to provide data processing and telecommunications services to state government agencies. The Department of Technology Services (DTS) was officially established by Governor Jon M. Huntsman\, Jr.\, and the State Legislature with the passage of the Utah Technology Governance Act (H.B.109) in 2005\, calling for a major restructuring of the State's Information Technology (IT) services. In 2021\, the Department became a division of the Department of Government Operations.",1991-01-01T00:00:00Z,,DGO - DTS - - -,"The Division of Information Technology Services was created in 1990 to provide data processing and telecommunications services to state government agencies (""Laws of Utah, 1990"", Chapter 57). The Department of Technology Services (DTS) was officially established by Governor Jon M. Huntsman, Jr., and the State Legislature with the passage of the Utah Technology Governance Act (H.B.109) in 2005, calling for a major restructuring of the State's Information Technology (IT) services. In 2021, the Department became a division within the Department of Government Operations.
","The enabling act empowers the division to (a) establish telecommunications system specifications and standards for use by state agencies; (b) coordinate state telecommunications planning in cooperation with state telecommunications users and other departments and state agencies; (c) coordinate the development and implementation of advanced state telecommunications systems; (d) provide data processing and telecommunications technical assistance to state agencies; (e) cooperate with other federal\, state\, county\, or city data processing and telecommunications departments\, divisions\, sections or units in the development\, implementation\, and maintenance of governmental data processing and telecommunications systems in a cooperative organization or otherwise; (f) establish\, operate\, manage\, and maintain the central state computer center and regional computer centers; and (g) coordinate the implementation of minimum standards for compatibility of procedures\, programming languages\, codes\, and media to facilitate the exchange of information within and among systems. The only exemption was the Public Safety mobile radio communication system used for the delivery of public safety services\, which continued to be managed by the Department of Public Safety until 1991. Public Safety dispatch remains exempt.
,Information and Technology Services is administered by a division director. The division director is appointed by the executive director of the Department of Administrative Services (UTSVH00270-A) with the approval of the governor. Advisory committees composed of representatives of user agencies may recommend policies and practices for the efficient and effective operation of the division.
,The Division of Information Technology Services was statutorily created in 1990 by the 48th Legislature through consolidation of the Division of Data Processing (UTSVH00305-A) and the Division of Telecommunications (UTSVH01153-A). The division comprises three distinct subdivisions--administration\, data processing\, and telecommunications.
,Technology Services was moved under the new Department of Government Operations in 2021\, becoming the Division of Technology Services (Laws of Utah Chapter 344).
" 11,Division of Archives and Records Service,State Government,"Archives was first a part of the Historical Society (1951-1969). It was transferred to the Department of Finance in 1969\, taking the place of the Division of Records (created in 1967 and staffed by archives employees). In 1981\, Archives was transferred to the newly created Department of Administrative Services in 1981 (""Laws\, 1981""; chapter 257). The purpose of the State Archives is to assist Utah government agencies in the efficient management of their records\, to preserve those records of enduring value\, and to provide quality access to public information.",1937-01-01T00:00:00Z,,DGO - AC - - -,"Archives was first a part of the Historical Society (1951-1969). It was transferred to the Department of Finance in 1969, taking the place of the Division of Records (created in 1967 and staffed by archives employees). In 1981, Archives was transferred to the newly created Department of Administrative Services in 1981 (""Laws, 1981""; chapter 257). The Utah State Archives was created to help state agencies and local governments manage their records as well as to care for government documents with historical value.
","Staff of the state archives work with records officers in state and local government agencies to assure correct management and preservation of records. Records retentions and dispositions are determined with the approval of the State Records Committee. The state archives also runs a record center which provides low-cost storage for those records that have not met their scheduled retentions. After these retention schedules are met\, the Records Services Section will destroy the records or transfer those that have historical value to archival storage. Those records which are scheduled permanent because of their historical value are arranged\, described\, cataloged\, and often microfilmed to facilitate research use. The archives research center is used by scholars\, family historians\, genealogists\, local historians\, and government agency employees to access records held by the archives.
,This introduction to the Utah State Archives and Records Service was written by Jeffery Ogden Johnson\, and was originally published in Mormon Americana: A Guide to Sources and Collections in the United States\, published by BYU Studies\, Provo\, Utah\, 1995.
,The Utah State Archives was created to help state agencies and local governments manage their records as well as to care for government documents with historical value. The archives holds records from Utah's earliest territorial days to current records created by modern government agencies. Both state and local government records\, along with records of special districts\, are stored in the state archives. While the care of public records was an issue during Utah's territorial and early statehood period\, it was not until 1917 that an official agency was created to collect those records.
,In 1917 the Utah Legislature passed a law that recognized the Historical Society of Utah as a state institution. The law stated that the society ""is hereby made a custodian of all records\, documents\, relics and other material of historic value\, which are now or hereafter may be in charge of any State\, county\, or other official."" This law allowed the society to take into its custody state government records\, including records of local governments. However\, because of a small budget and staff\, the depositing of public records was haphazard during this period.
,In March 1936\, the Historical Records Survey\, a nationwide undertaking\, was initiated in Utah as part of the Federal Writers' Project of the Works Progress Administration. The survey was undertaken to provide useful employment to needy\, unemployed historians\, lawyers\, teachers\, researchers\, and clerical workers\, with the object of surveying and publishing inventories of the records of federal\, state\, county\, city\, or other governmental units. This survey stimulated interest in Utah's governmental records.
,In 1939 the survey came under the sponsorship of the Utah State Historical Society. At that time\, the survey had several very capable directors\, including Utah historian Dale L. Morgan. The information about most of the counties and some of the cities was published by the survey in several inventories. The survey closed down early in 1943\, and the files\, including unfinished and unpublished drafts of inventories\, were turned over to the society.
,While working with the survey\, William R. Palmer realized a need to collect and care for the records of local governmental units. As a member of the Board of State History\, he expressed this need in the meeting of that board on April 3\, 1937: ""They need safety\, if we are ready for them."" Ten years later the board acted and appointed Palmer to serve as state archivist.
,In June 1947\, Palmer began his official activities. He spent a year visiting ten counties in southern Utah\, copying some records\, and beginning a microfilming program\, but his activity was halted on the advice of Utah's attorney general\, who recommended that legislation be obtained to clarify the society's authority. In a bill passed by the legislature on March 3\, 1951\, the State Board of History was directed to appoint a state archivist\, who would be legal custodian of the official records of the state and local government agencies\, but once again Palmer was stymied: there were no funds to hire him. Joel E. Ricks\, president of the historical society\, explained in a report sent to Governor J. Bracken Lee\, ""Several state and county agencies have already approached the Historical Society looking toward the implementation of this bill\, but hampered by insufficient funds and inadequate quarters\, the society has been unable to carry forward its archival program."" Finally\, in 1954\, the historical society obtained enough money to hire Everett L. Cooley as the first official state archivist. During the next few years Cooley devised a master plan for the archives\, obtained further clarifying legislation from the 1957 legislature\, and engaged a small staff of assistants.
,The transfer of the military records section from the National Guard in 1957 increased the responsibilities of the archives division of the society\, but the continued lack of personnel and a shortage of storage space dictated a low-key program. The records were being stored in the basement of the Thomas Kearns mansion\, where the historical society was housed. The archives staff planned to build an archives building on the grounds of the mansion but postponed the idea when Cooley resigned as state archivist in 1960 to accept a teaching position at the Utah State University. In 1961\, however\, Cooley returned as director of the society\, and he appointed T. Harold Jacobsen to be state archivist in 1963. The position had been vacant since Cooley's resignation in 1960. Jacobsen had served as director of the microfilm and records divisions of The Church of Jesus Christ of Latter-day Saints' Genealogical Society and had authored several articles and books on microfilming public records. He assumed his new position upon completion of a specialized study in archives administration at the National Archives in Washington\, D. C. Jacobsen was designated state records administrator within the historical society. That same year\, a new state records management act was passed.
,In 1966\, Governor Calvin L. Rampton commissioned a study of the organization of state government. This commission was soon called the Little Hoover Commission after the earlier commission headed by former President Hebert Hoover that looked at the organization of the federal government. The commission proposed the consolidation and coordination of several functions of state government and recommended that the archives program be moved from the historical society into a department for general services. Later\, in 1969\, the archives became a part of the Department of Finance.
,While in the Department of finance\, the archives developed a strong microfilming program and extended its records management activities. The Information Practices Act Administration was transferred to the archives in 1979. In 1981 the Legislature approved the establishment of the Department of Administrative Services\, with the archives as a division. The archives\, having run out of room in the basement of the state capitol\, moved some of its records to a warehouse in the Decker Lake area in Salt Lake City. In 1983\, Liisa Fagerlund was appointed as state archivist. Under Fagerlund's supervision\, a new direction of archival activity began in state government. Records analysts were hired to teach records management and work with agencies to schedule and transfer records to the archives. An expanded records center for temporary records was created\, as well as an expanded cataloging effort for historical records. The archives offices were moved out of the basement of the state capitol into a former agriculture building on Capitol Hill. The new Archives Building had room for an expanded public research room.
,Today the staff of the state archives works with records officers in each state and local government agency to assure correct management and preservation. Schedules are created to facilitate the orderly transfer to the archives of those records which have long-term value. The schedules take into consideration the administrative\, fiscal\, legal\, and historical value of the records. The staff also prepares general schedules which cover records created by both state and local governments and can be used for the retention and disposal of commonly held records. Before these schedules come into force they are approved by the State Records Committee\, composed of the director of the Division of State History\, the state auditor or the auditor's designee\, a citizen member\, the governor or the governor's designee\, a records manager from the private sector\, an elected official representing political subdivisions\, and an individual representing the news media. The committee meets quarterly to consider these schedules.
,The state archives also runs a record center which provides low-cost storage for those records that have not met their schedules. After these schedules are met\, the Records Services Section will destroy the records or transfer those that have historical value to archival storage. The state archives oversees the microfilming of all government agency records. Records that are old and fragile are microfilmed at the archives\, but other records are often filmed by the agency that holds them. The film is processed by the archives so that the quality and the processing standards will remain high. Master films are stored by the archives in special environmentally controlled vaults.
,Professional archivists arrange and catalog records which have high research value and descriptions of these records are entered into the Research Library Information Network\, a national database that can be accessed in research libraries all over North America. The archives research center is used by scholars\, family historians\, genealogists\, local historians\, and government agency employees to access records held by the archives. Staff members answer mail and phone requests for information concerning these records.
,The state archives holds some very interesting and important records from the nineteenth century. The records of the territorial secretary begin in November 1850 and end in 1896 when Utah became a state. These records were transferred from the Secretary of State's office in 1957. This series documents the supervision of the militia\, appointment of officials\, regulation of the court system\, pardoning and extradition of criminals\, supervision of Indian affairs\, regulation of liquor\, and the supervision of the executive departments of the territorial government. The archives also holds election papers from 1851\, including reports from local election officials that document the election process.
,The records of the state auditor start in 1852 and continue through the territorial period. The auditor was responsible for the fiscal concerns of the territory and examining county collection and remittance of taxes and their disbursement. These activities are documented with correspondence\, reports\, accounts\, warrants\, and receipts.
,The prison commitment registers contain admission data for men and women who were committed to the prison after 1875. Data include basic social information about the prisoners; additionally\, the registers contain photographs after 1889. These records\, along with the territorial court records\, record the interesting story of crime in Utah.
,Records of the territorial legislature include the council journals from 1858 to 1882\, house journals from 1858 to 1878\, and legislative laws from 1851.
,The Utah Commission was created in 1882 under the Edmunds Law\, an act by the United States Congress to punish polygamy in the Utah Territory. Disqualifying polygamists from voting and from holding office were among the penalties of the law. This commission took charge of Utah's elections; their records include election registers\, accounts\, letterbooks\, and minute books from 1882 to 1896. Also included are records of the Women's Christian Industrial Home Association\, which the commission created to help polygamous wives leave their husbands.
,In July 1894\, Congress enacted a law to enable the Territory of Utah to be admitted into the Union as a state. The act spelled out the calling of a convention to meet beginning in March 1895 to draw up a state constitution. The archives contains records of that convention\, including transcripts\, published and unpublished\, of the proceedings; files of proposals\, petitions\, and other recommendations for inclusion in the state constitution; and a limited number of committee reports\, minutes\, and notes.
,After statehood\, the records of state agencies document changes dealing with the modernization of Utah. For example\, the Secretary of State records include motor vehicle registers from 1909 to 1919 which list each automobile registered with the state. Information concerning the state's early health programs are included in the Health Department records. Records of the Utah Arts Council\, which was the nation's first state-funded arts program\, are also in the archives. The National Guard records\, among others\, document the state's reaction to the Carbon County coal strikes of 1903 and 1909.
,One of the most interesting modern record collections is that of the MX Coordination Office\, which lasted from 1979 to 1981. These records detail the office's effort to keep abreast of the developments relating to the federal placing of the MX missiles in Utah. The agency vigorously pursued its main function\, which was to provide state-level coordination and planning with respect to possible community impacts of the MX program.
,The state archives also holds records created by local governments\, including town council minutes for many rural communities. For example\, the archives has the city council minutes of Corrine\, the center of non-Mormon Utah in the 1870s\, from 1870 to 1938. The most complete record for a local government are the minutes of the Salt Lake County Commission from 1852. The commission controlled timber and water privileges and granted mill sites. It created election precincts\, road districts\, and school districts\, and appointed superintendents of such districts. It also provided for the maintenance of the poor\, mentally disabled\, and orphaned\, and levied property taxes. All these activities are noted in the minutes. Information concerning the laying out of roads and irrigation canals is also included.
,District court records\, from 1852\, document the daily court proceedings of the territory. Cases include murder\, larceny\, robbery\, burglary\, theft\, embezzlement\, assault\, riot\, polygamy\, gambling\, liquor law violations\, prostitution\, and other crimes. Also included are cases involving property claims\, debt\, repossession\, foreclosure\, receivership\, dissolution of corporations\, divorces\, and commitments to reform school. Most are exercises of original jurisdiction but do include appeals from probate\, county\, and justice of the peace courts. Notable cases include the divorce and alimony case between Ann Eliza Webb and Brigham Young\, spanning several years in the mid-1870s\, and several cases revolving around the settlement of Brigham Young's will from 1879 to 1883. Bigamy\, polygamy\, and cohabitation cases peak after 1874 and particularly in the mid- to late 1880s. Mining claim disputes are common in the 1870s and 1880s\, as are land disputes with the railroads to the end of the territorial period. These records also contains certificates of citizenship\, declarations of intention\, and naturalization papers from 1869 which document the movement of immigrants into American society.
,The state archives holds the records of the state's governors\, many of which are fascinating. For example\, the archives holds the records of Governor William Spry relating to the Joe Hill case. Joe Hill was an important labor leader who was convicted of murder and executed in Utah on November 19\, 1915. These records include the letters and petitions Spry received from all over the world asking for a pardon for Hill.
,The foregoing has presented only a sample of the rich and interesting records held by the state archives. These records are vital to understanding Mormonism because much of Mormonism's history in the nineteenth century and early twentieth century is intertwined with Utah's history. Utah's political history affected policies and actions of the Church\, while the drive for Utah's statehood changed Mormonism's plural marriage system. For these reasons\, Utah's governmental records are important to understanding the relationships between Utah's Mormon and non-Mormon communities.
" 789,Division of Human Resource Management,State Government,"The Department's mission is to promote excellence within the State's workforce\, and the wise use of human resources in achieving the State's goals\, by providing sound\, active leadership and effective human resource management tools.",,,DGO - HRM - - -,"Mission statement: ""We promote excellence within the State's workforce, and the wise use of our human resources in achieving the State's goals, by providing sound, active leadership and effective human resource management tools."" (Source: DHRM web site, http://www.dhrm, state.ut.us/mission.htm.)
","Purpose: ""The purpose of the Department of Human Resource Management (DHRM) is to hire the best people possible\, to recommend fair compensation\, to recognize the value of employees\, and to develop innovative programs.?""DHRM has both a statutory and service responsibility to the agencies of state government. The department's governing statute relates primarily to the compensation\, classification\, and selections of employees. The primary challenge is to balance the regulatory requirements with the need to provide various services."" (From ""Capitol Connections"" newsletter\, volume 2\, issue 8\, December 1994\, page 4.) ""General administration of the state personnel system in Utah is under the direction of the Department of Human [Resource] Management. This agency is responsible for developing\, implementing\, and administering a statewide program of personnel management for state employees. Although some state agencies and institutions are allowed to perform some personnel functions on their own behalf\, the department may not delegate administration of the state pay plan and other activities of a statewide nature."" (Source: ""State and Local Government in Utah\, 1992 ed.\, p. 114.)
" 5180,Department of Government Operations. Office of Data Privacy,State Government,"The purpose of the Office is to create and maintain a strategic data privacy plan to: (i) assist state agencies to implement effective and efficient privacy practices\, tools\, and systems that: (A) protect the privacy of personal data; (B) comply with laws and regulations specific to the entity\, program\, or data; (C) empower individuals to protect and control their personal data; and (D) enable information sharing among entities\, as allowed by law; and (ii) account for differences in state agency resources\, capabilities\, populations served\, data types\, and maturity levels regarding privacy practices. It also reviews statutory provisions related to governmental data privacy and records management\, works with state agencies to study\, research\, and identify improvements in privacy programs\, coordinates incident response plans\, and helps to train employees on these issues.",2024-01-01T00:00:00Z,,DGO - ODP - - -,, 4085,Office of Inspector General of Medicaid Services,State Government,"The Utah Office of Inspector General-Medicaid Services was established on July 1\, 2011. The primary goal of the Office is to safeguard taxpayer assets through the reduction of waste\, abuse \, and fraud\, while treating stakeholders fairly.",2011-07-01T00:00:00Z,,DGO - IGM - - -,""The Utah Office of Inspector General-Medicaid Services was established on July 1, 2011. The primary goal of the Office is to safeguard taxpayer assets through the reduction of waste, abuse , and fraud, while treating stakeholders fairly." (Utah Office of Inspector General-Medicaid Services 2014 Annual Report, Office of the Inspector General website, http://o g.utah.gov/Docs/Presentations/FINAL%202014%20Utah%20OIG%20Annual 20Report,%20100314.pdf; downloaded 26 February 2015).
",""The Utah Office of Inspector General (Utah OIG/Office) monitors the quality and reliability of Utah Medicaid providers' service delivery\, and accuracy of billing. The Office also monitors compliance with State and Federal Regulations and implements measures to identify\, prevent and reduce fraud\, waste\, and abuse....
,"The Utah OIG’s mission is to safeguard taxpayer assets through the reduction of waste\, abuse\, and fraud within the Utah Medicaid system\, while treating all key stakeholders fairly. The Office seeks to meet this mission by:
,Serving as an independent oversight agency for Utah Medicaid and related spending.
,Supporting delivery of quality healthcare to the State’s most vulnerable people for the best value.
,Identifying and reducing waste\, abuse\, and fraud.
,Seeking improvements in Medicaid payment accuracy and statutory compliance.
,Promoting interagency communication\, cooperation and efficiency.
,(About the State of Utah OIG\, Office of the Inspector General website\, http://oig.utah.gov/About%20OIG.html; downloaded 26 February 2015).
,"The Utah OIG accomplishes its mission through four key interactive teams.
,Special Investigations and Medical Review: This Utah OIG team performs post payment reviews\, mandated reviews and investigates Medicaid payments that are considered high risk.
,Performance Audit: This Utah OIG team focuses on reducing waste\, abuse\, and fraud through preventive control audits and independent reviews of key Medicaid and related agency processes.
,Data Analytics and Mining: This Utah OIG team uses research and advanced data analytics to increase the impact and efficiency of the Special Investigations and Medical Review\, and Performance Audit teams.
,Policy\, Professional Development and Finance: Partners with Medicaid to conduct policy reviews and provider training across Utah. Documents and maintains current methods and identifies key improvement points. Maintains accountability of financial systems and processes."(About the State of Utah OIG\, Office of the Inspector General website\, http://oig.utah.gov/About%20OIG.html; downloaded 26 February 2015).
" 375,Division of Facilities Construction and Management,State Government,"The Division programs\, plans\, bids and contracts the construction of buildings\, and related projects for all state institutions and agencies. In addition\, it seeks to help all state institutions and agencies satisfy their space needs by designing\, constructing\, remodeling\, or leasing facilities.",,,DGO - FAC - - -,"Purpose: ""Programs, plans, bids and contracts the construction of buildings, and related projects for all state institutions and agencies. The Division seeks to help all state institutions and agencies satisfy their space needs by designing, constructing, remodeling, or leasing facilities."" (From ""Capitol Connections"" newsletter, volume 1, issue 1, May 1993, page 4.)
", 22,Department of Government Operations. Division of Finance. Accounting Operations,State Government,"The Division of Finance provides fiscal leadership and quality financial systems\, processes\, and information to state agencies and Utah residents.",1941-01-01T00:00:00Z,,DGO - FI - ACO - -,"Entity requested to move all record series to the division level (entity #388) on 3 July 2025. Records officer Mark Smith requested the move, and State Archives' RIM specialist Renee Wilson executed the move. A full PDF of all record series for this entity at the time of the move is attached to this entity.
", 4471,Department of Government Operations,State Government,"The Department was created in 2021 to combine three departments together: The Department of Administrative Services (DAS)\, the Department of Human Resource Management (DHRM)\, and the Department of Technology Services (DTS). The divisions within DAS would stay as divisions within the Department\, and DHRM and DTS would become new divisions within Government Operations.",2021-07-01T00:00:00Z,,DGO - - - -,"The Department was created in 2021 by S.B. 181 to combine three departments together: The Department of Administrative Services (DAS), the Department of Human Resource Management (DHRM), and the Department of Technology Services (DTS). The divisions within DAS would stay as divisions within the Department, and DHRM and DTS would become new divisions within Government Operations. One of the goals is to streamline state government and improve accountability to the government, the agencies served by these divisions, and citizens.
",