Series 83864
Carbon County (Utah). County Commission Minutes
Dates: 1894-
3 microfilm reels
These records are housed in the Utah State Archives' permanent storage room.
Historical Note
An agency history is available.
Scope and Content
These minute books record the actions of the county commission, the governing body of the county. The commission (known during the territorial period as the county court) was authorized to manage all county business and property. This includes budgeting, equipment purchasing, and auditing; use of county lands; districting for schools, roads, voting, drainage, etc.; taxing, specifically acting as an ex-officio board of equalization; business licensing; arranging for the construction of roads, public buildings, etc.; contracting for services; supervising the conduct and payment of all county personnel; providing for basic health care, public safety, and care of the indigent; canvassing election returns and appointing certain officials; and incorporating municipalities. All these activities are noted in the minutes. The day's entries are prefaced by the date, names of those present, and where and when they met.
Following the formation of territorial government, the legislature in 1852passed acts relating to the formation and government of counties. There were no county commissions, but the probate judge in conjunction with the county selectmen were invested "with the usual powers and jurisdiction of County Commissioners" and as such were known as the county court. The probate court clerk (also known as the county clerk) was to keep the records of the court. This pattern was followed when Carbon County was created by the territorial legislature in March 1894 and organized in June 1894. With statehood in 1896 an actual board of county commissioners was created. The probate judge was removed, but the selectmen continued serving as commissioners until elections were held. The county clerk remained the clerk of the board, recording the minutes.
The commission, and earlier the court, was authorized to manage all county business and county property. This included auditing all claims against the county and payments by the treasurer. Bids received, and bills and wagespaid in conjunction with the activities are noted. They levied property taxes for county purposes and could call for bond elections. The members served as a board of equalization for county property assessments, after 1896 with the added authorization to refund taxes erroneously collected.
Responsibilities noted in the minutes include supervision of the conduct of all county, district, and precinct officials, boards,and agencies. All personnel actions are recorded, by individual name, for all county employees ranging from janitor to auditor. Such actions include appointments and hourly or salaried wage increases. Requisition and bid proposals are similarly detailed covering everything from a single typewriter for the clerk's office to gravel for major road department construction. Both personnel allotments and departmental purchases form part of audits and annual budgets, although these are just a dollar value per category or department.
The commission created road districts, schooldistricts, and sanitary districts, appointed superintendents of such districts, and maintained a salary fund. Names of individuals appointed as road supervisors or other county officials (e.g. collector, bee inspector, physician, pound keeper) are mentioned regularly. Laying out roads was a major activity noted in the minutes. In 1925, the commission was given similar authority over airplane landing fields and hangars, and discussion of the airport is common in the 1930s.
The commission was responsible for public health and safety. Reports from the county physician are regularly included. The minutes also record specific actions taken in the early 1920s regarding labor unrest at the mines in the county. Working of prisoners is mentioned. The commission was also responsible for any litigation involving the county. Construction of the county jail in 1898 and a new courthouse 1907-1910 are noted.
The legislature mandated that business licenses be obtained from the county commission foroperation in unincorporated county areas; most applications were for liquor licenses. Business licensing information includes name, type of business, business location, and action taken on applications. Where the county had a more direct interest, detailed contracts are recorded, as in the cases of utility franchises, county leases of property or services, and cooperative agreements made with other governmental agencies or private corporations.
The commission created election precincts, Commissioners served as canvassers of elections also appointing election officers, setting the boundaries of voting districts, and assigning polling places. The legislature also provided for the county commission to approve the incorporation of towns.
The commissioners were to provide for the maintenance of the poor, insane, and orphans. Use of the pauper fund increases in the 1920s and 1930s. Such proceedings frequently include a brief discussion of the family's personal and financial circumstancesas well as the county's determination of what relief to allow. Initially relief was individualized and often in the form of authorizing credit at a company store. By the late 1930s more organized welfare programs were added, including works projects and recreational facilities for "idle men". Adjustments on individual property tax assessments are itemized as are detailed resolutions concerning tax sales, by the late 1930s and early 1940s this often included houses from company towns. Entries recording the commission's role in tax abatement are common in the 1930s, noting the tax amount and the description of the personal property or location of the real property involved.
Access Restrictions
This series is designated as Public.
Reproduction and Use
These records are available for reproduction and use.
Finding Aids
Indexes: Indexes, alphabetical by the first letter of the subject (e.g. "claims", "abatements"), appear at the beginning of volumes 2 through 4, covering from January, 1901 thru September, 1926. Indexes: Indexes for minutes can be found in the Indexes to Minutes (Series 29821), covering from January, 1917 thru December, 1977.
Related Records
Indexes to Minutes from Carbon County (Utah). County Commission, Series 29821, provide a a tool for locating information in this series from 1917-1977.
Indexing Terms
County budgets--Utah--Carbon County.
Water resources development--Utah--Carbon County.
Police--Utah--Carbon County.
Highway planning--Utah--Carbon County.
Fire departments--Utah--Carbon County.
County government--Administration--Utah.
Sewage disposal--Utah--Carbon County.
Carbon County (Utah)--Politics and government.
Carbon County (Utah)--Officials and employees--Selection and appointment.
| DISC | DESCRIPTION |
| 1 | 1894 Jun 04 - 1900 Dec 29: Record [Book 1] |
| 1 | 1901 Jan 03 - 1909 Jan 28: Minute Book 2 |
| 1 | 1909 Feb 25 - 1917 Jan 02: Minute Book 3 |
| 2 | 1917 Jan 02 - 1926 Sep 07: Minute Book 4 |
| 3 | 1926 Oct 07 - 1936 Dec 22: Minute Book 5 |
| 4 | 1937 Jan 04 - 1947 Dec 29: Minute Book 6 |
| 5 | 1948 Jan 06 - 1959 Jul 14: Minute Book 7 |
| 6 | 1959 Jul 16 - 1971 Mar 16: Commissioner's Minute Book 8 |
| 7 | 1971 Mar 19 - 1979 Aug 14: Commissioners Minute Book 9 |
| 8 | 1979 Aug 14 - 1985 Jul 25: Commissioner's Minute Book 10 |
| 9 | 1985 Aug 14 - 1992 Dec 30: Commissioner's Minute Book 11 |
| 10 | 1993 Jan 06 - 1998 May 20: Commissioners Minute Book 12 |
| 11 | 1998 Jun 03 - 2004 Mar 17: Commissioner's Minute Book 13 |
| 12 | 2004 Apr 07 - 2004 Dec 30: Commissioner's Minute Book 14 |