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| Series
| Entity No: "1152"
Record Series of Utah Government
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The Money Management Council holds meetings in order to advise and make recommendations to the state treasurer and other public treasurers concerning the investment of public funds. Records include meeting agendas, meeting minutes, tape recordings,and other related ...
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Series: 26650
Creator Information Other Records Produced by This Entity Total Retention: Permanent. Retain for 5 year(s) |
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These records support the Utah Charter School Finance Authority's function to determine which charter schools are eligible for participation in the state's charter school credit enhancement program (Utah Code 53G-5-603(2)(h) (2018)). These addenda document the agency's ...
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Series: 28588
Creator Information Other Records Produced by This Entity Total Retention: Retain for 40 year(s) |
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These records support the agency's function to review the requests of school district boards for the issuance of certificates of eligibility, and to sign and issue the certificates should the state treasurer determine that the school board is solvent (Utah Code ...
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Series: 28589
Creator Information Other Records Produced by This Entity Total Retention: Retain for 2 year(s) |
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These records support the Utah Charter School Finance Authority's function to provide an efficient method of financing charter school facilities (Utah Code 53G-5-602(1) (2019)). These records are submitted by a charter school applying for financing through the agency, ...
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Series: 28590
Creator Information Other Records Produced by This Entity Total Retention: Retain for 2 year(s) after final action |
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These records document funds received from various state and local agencies. The receipts are hard copy reports of the information contained on the agency's FI-Net system. The records are used as back up documentation for the system and are audited on a yearly basis. ...
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Series: 22115
Creator Information Other Records Produced by This Entity Total Retention: Retain for 6 year(s) |
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These records from Zion's Bank document the creation of the constitutional amendment and its implementing statute, the Utah School Bond Guaranty Act. Zion's Bank is the Financial Advisor to the State under contract with the State Treasurer's Office. They consulted with ...
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These vouchers are hard copy reports generated from the Treasurer's Office computer system. They document the progress of the agency's programs and serve as backup documentation. These reports are audited yearly. Information in the reports may include copies of bank ...
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Series: 22116
Creator Information Other Records Produced by This Entity Total Retention: Retain for 6 year(s) |
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State employee time sheets, including flextime attendance reports, supplemental time and attendance records (such as sign-in/sign-out sheets), and work reports that are used for time accounting under flextime systems.
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Series: 22561
Creator Information Other Records Produced by This Entity Total Retention: Retain for 3 year(s) |
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Official files regarding authority to permit bond negotiations with paying agent, etc.
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Series: 25186
Creator Information Other Records Produced by This Entity Total Retention: Permanent. Retain for 3 year(s) after final action |
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This series contains records maintained by the State Treasurer while serving as chairman of the Board of Trustees of the Utah Navajo Trust Fund. The board is responsible for the review and approval of trust fund budgets, policies, procedures, and rules. They also review ...
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Series: 26651
Creator Information Other Records Produced by This Entity Total Retention: Permanent. Retain for 2 year(s) |
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This record documents the expenditure of funds prior to seeking entity reimbursements. This record provides the documentation needed to transfer funds between PTIF and the entity's bank. Files contain entity request letters, schedules of checks and the amounts, ...
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Series: 26636
Creator Information Other Records Produced by This Entity Total Retention: Retain for 7 year(s) |
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This report is a monthly report showing, in detail, all investments and the accrued interest credited to each investment. The report is generated by the RESOURCE Investment Accounting System.
Topics: Finance, Public--Utah. Investments--Utah. |
Series: 83193
Creator Information Other Records Produced by This Entity Total Retention: Retain for 5 year(s) |
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This record series contains monthly accounting reconciliations between office ledgers and banks, the State accounting system, and other external financial systems.
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Series: 83207
Creator Information Other Records Produced by This Entity Total Retention: Retain for 7 year(s) |
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These records are this agency's copies of the Finance Division's DF 64 (Adjustment Form) originated by the Treasurer's Office to make adjustments to warrant requests and interdepartmental transfers.
Topics: Finance, Public--Utah. Finance, Public--Utah. |
Series: 83216
Creator Information Other Records Produced by This Entity Total Retention: Retain for 1 year(s) |
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This is an income projection report for a five day period. This report is generated by the Bank of New York.
Topics: Investments--Utah. Finance, Public--Utah. |
Series: 83204
Creator Information Other Records Produced by This Entity Total Retention: Retain for 10 day(s) |
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This is a list given to the 500 public treasurers in the State. It is a list of out-of-state depositorities where funds can be deposited. This is a quarterly report.
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Series: 83212
Creator Information Other Records Produced by This Entity Total Retention: Retain for 3 year(s) |
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This is a weekly reconciliation of checks delivered to the collection agency, checks collected by them, checks returned as uncollectable, and checks still held by the collection agency. It is used to control records maintained by the State Treasurer.
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Series: 83209
Creator Information Other Records Produced by This Entity Total Retention: Retain for 2 year(s) |
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This is a monthly report, by investment security, showing the amount of amortization or accretion. This report also becomes part of the earnings report. This report is generated by the Resource Investment Accounting System.
Topics: Investments--Utah. Finance, Public--Utah. |
Series: 83195
Creator Information Other Records Produced by This Entity Total Retention: Retain for 5 year(s) |
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This is a monthly summary report, by investment account. It gives a summary of the daily reports. This report comes from the Bank of New York.
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Series: 83205
Creator Information Other Records Produced by This Entity Total Retention: Retain for 5 year(s) |
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This is a report submitted by the 500 public treasurers to the State Treasurer. It gives a detailed accounting of investments made by that treasurer and the outcome. It is submitted twice a year.
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Series: 83213
Creator Information Other Records Produced by This Entity Total Retention: Retain for 5 year(s) |
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This is a daily report of adjustments made to the pool accounts and show the current balance. It is also a reconciliation report.
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Series: 83224
Creator Information Other Records Produced by This Entity Total Retention: Retain for 1 year(s) |
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This report is used to determine the availability of funds, on a daily basis, for investment purposes and indicates the securities offered by various financial institutions and the prices they are offered at, which are recorded by day and hour and provide the ...
Topics: Finance, Public--Utah. Investments--Utah. |
Series: 83190
Creator Information Other Records Produced by This Entity Total Retention: Retain for 3 year(s) |
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This is a daily bank balance report of state accounts having detail of deposits, withdrawals, and balances. It provides a detailed daily report of bank statements. The reports come from several private, commercial banks.
Topics: Finance, Public--Utah. Investments--Utah. |
Series: 83208
Creator Information Other Records Produced by This Entity Total Retention: Retain for 7 year(s) |
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These files document the investments made on behalf of the public treasurers of the State. Any public treasurer can elect to deposit their investment money with the State Treasurer. The money invested with the Treasurers office is recorded on a standard DF55.
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Series: 83217
Creator Information Other Records Produced by This Entity Total Retention: Retain for 5 year(s) |
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Includes bank reconciliations, detail investment listings, revenue summaries, expenditure/warrant summaries, summarized pool information, adjusting entries, balance sheets, statement of revenue/expenditures, cash flow statements, and trial balance sheets. This journal ...
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Series: 83228
Creator Information Other Records Produced by This Entity Total Retention: Retain for 25 year(s) |