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| Entity No: "1597"
Record Series of Utah Government
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These are completed forms which document the payment of cash. The forms provide the date of the transaction and the amount of money paid in coins, currency or checks. A list is also included stating the name of the person paying the money and the purpose of the cash ...
Topics: Salt Lake City School District (Utah). Purchasing--Finance. Salt Lake City School District (Utah)--Appropriations and expenditures. |
Series: 84810
Creator Information Other Records Produced by This Entity Total Retention: Retain for 3 year(s) |
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These daily and monthly computer printouts are used to verify whether the department is within its allotted budget. An annual accumulation is received at the end of the fiscal year. The printout includes batch number, expenditures, encumbrances, and daily and ...
Topics: Salt Lake City School District (Utah). Purchasing--Appropriations and expenditures. |
Series: 84805
Creator Information Other Records Produced by This Entity Total Retention: Retain for 1 year(s) |
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These records are used by the purchasing agent responsible for the purchase of food items and other goods related to food preparation. The purchasing agent determines whether the products desired will meet federal food and nutrition standards. The records include ...
Topics: School children--Utah--Salt Lake City--Food. Nutrition--Utah--Salt Lake City--Evaluation. Food--Packaging. Food--Quality. School lunchrooms, cafeterias, etc.--Utah--Salt Lake City--Equipment and supplies. Federal government--Utah. |
Series: 84814
Creator Information Other Records Produced by This Entity Total Retention: Retain for 1 year(s) |
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These cards are used to maintain an inventory of supplies and equipment previously purchased by the district and their suppliers. The cards include item number, item description, names of suppliers, stock on hand, and ordering information. The cards will soon become ...
Topics: Salt Lake City School District (Utah)--Equipment and supplies. Schools--Utah--Salt Lake City--Furniture, equipment, etc. |
Series: 84804
Creator Information Other Records Produced by This Entity Total Retention: Retain for 3 year(s) |
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These files contain copies of requisition forms which have had problems in ordering (the item is not available at the time it was ordered or some other problem). These are more carefully watched by the purchasing agent and then are discarded after the order has been ...
Topics: Salt Lake City School District (Utah)--Procurement. Public schools--Utah--Salt Lake City--Industrial management. Schools--Utah--Salt Lake City--Furniture, equipment, etc. |
Series: 84806
Related Records (1) Creator Information Other Records Produced by This Entity Total Retention: Retain for 6 month(s) |
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These files relate to obtaining goods or services through the bidding process. The files include:__bid forms, specifications, correspondence, the authorizing signature of the superintendent or board, and bid summary sheets.
Topics: Salt Lake City School District (Utah). Purchasing--Procurement. Public schools--Utah--Salt Lake City--Industrial management. Schools--Utah--Salt Lake City--Furniture, equipment, etc. |
Series: 84767
Related Records (1) Creator Information Other Records Produced by This Entity Total Retention: Retain for 5 year(s) |
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These are requests from schools or departments within the district for goods or services. They include requisition number, date, name of school or department making request, item or service to be supplied, approval, and date ordered.
Topics: Salt Lake City School District (Utah)--Procurement. Public schools--Utah--Salt Lake City--Industrial management. Schools--Utah--Salt Lake City--Furniture, equipment, etc. |
Series: 84768
Related Records (1) Creator Information Other Records Produced by This Entity Total Retention: Retain for 3 year(s) |
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These records relate to the bid process for obtaining goods or services. Price quotations are given by venders and other companies estimating the cost of their services to the school district. The records include quote forms, correspondence, purchase orders and other ...
Topics: Salt Lake City School District (Utah)--Procurement. Public schools--Utah--Salt Lake City--Industrial management. Schools--Utah--Salt Lake City--Furniture, equipment, etc. |
Series: 84813
Related Records (1) Creator Information Other Records Produced by This Entity Total Retention: Retain for 5 year(s) |
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These are personnel files for the division's employees. They are used for reference purposes. These files include the basic employee information of name, date of birth, address, telephone number, job application, letters of commendation, transcripts, pay and leave ...
Topics: Salt Lake City School District (Utah). Purchasing--Officials and employees--Salaries, etc. Salt Lake City School District (Utah)--Officials and employees--Selection and appointment. Salt Lake City School District (Utah)--Officials and employees--Promotions. Salt Lake City School District (Utah)--Officials and employees--Rating of. |
Series: 84808
Creator Information Other Records Produced by This Entity Total Retention: Retain until separation |
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These are orders issued to vendors to supply specific goods or services to the district at a given price. The purchase orders include the name of the school or department ordering, the name of the supplier, the amount ordered, cost, and date.
Topics: Salt Lake City School District (Utah)--Procurement. Public schools--Utah--Salt Lake City--Industrial management. Schools--Utah--Salt Lake City--Furniture, equipment, etc. |
Series: 84802
Creator Information Other Records Produced by This Entity Total Retention: Retain for 2 year(s) |
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These files document the issuance of checks for purchases and business transactions under $100.00. The files include the check payment order form (the names of the individuals involved in the transaction, accounting information, description of the item or items ...
Topics: Salt Lake City School District (Utah)--Procurement. |
Series: 84811
Creator Information Other Records Produced by This Entity Total Retention: Retain for 3 year(s) |
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These are active administrative subject files which are used for reference purposes and contain notes, charts, memos, correspondence, brochures, and other items of information. Some of the subjects included in the files are the following:__accounting, Art Committee, bid ...
Topics: Salt Lake City School District (Utah)--Finance. Salt Lake City School District (Utah). Purchasing--Administration. |
Series: 84812
Creator Information Other Records Produced by This Entity Total Retention: Retain for 1 year(s) |
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These completed forms are the division's copy of employee payroll records. These are kept as a reference for the division's director. The information in the records includes employee name, employee number, Social Security number, work hours, sick leave, vacation time, ...
Topics: Salt Lake City School District (Utah). Purchasing--Officials and employees--Salaries, etc. |
Series: 84807
Creator Information Other Records Produced by This Entity Total Retention: Retain until superseded |