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| Series
| Entity No: "1984"
Record Series of Utah Government
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These files consist of copies prepared by municipalities to collect amounts owed by vendors, organizations, and citizens having accounts with municipal agencies (UCA 70A-2-725).
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Series: 12527
Creator Information Other Records Produced by This Entity Total Retention: Retain for 4 year(s) |
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These are monthly statements showing the amount of money on deposit to the credit of the municipality showing date, name of bank, total deposit, and withdrawals, and cash balance with interest on daily bank balances.
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Series: 12534
Creator Information Other Records Produced by This Entity Total Retention: Retain for 4 year(s) |
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These are receipts issued for money received into municipal accounts from all sources. Includes date of payment, department, or fund to which money belongs, receipt number and amount paid.
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Series: 12560
Creator Information Other Records Produced by This Entity Total Retention: Retain for 4 year(s) |
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These are records used to pay municipal bills. Files consist of copy of checks, invoices, purchase orders, and receiving reports. May also include correspondence with vendors and computer printouts (UCA 70A-2-725).
Topics: Municipal finance--Utah. |
Series: 12526
Creator Information Other Records Produced by This Entity Total Retention: Retain for 4 year(s) |
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These books record municipal savings accounts. They include amount, description of transaction, date, current balance, name of bank, and account number.
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Series: 12533
Creator Information Other Records Produced by This Entity Total Retention: Retain for 4 year(s) |
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These are a summary of receipts and disbursements by account and fund. May also include documentation from subsidiary ledgers to general ledger and accounting adjustments in the form of general entries.
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Series: 12542
Creator Information Other Records Produced by This Entity Total Retention: Retain for 10 year(s) |
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The actual warrant or check cut from a warrant request.
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Series: 12537
Creator Information Other Records Produced by This Entity Total Retention: Retain for 4 year(s) |
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These are forms listing name of applicant, address, professional information, previous employment, education, references, and certificates submitted to Personnel Office by applicant.
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Series: 12531
Creator Information Other Records Produced by This Entity Total Retention: Retain for 2 year(s) |
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This is the municipal treasurer's bond to protect the municipality and to guarantee fidelity of treasurer. Bond usually covers four years and "may be set by resolution or ordinance in any amount, not less than that established by the state money management council" (UCA ...
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Series: 12541
Creator Information Other Records Produced by This Entity Total Retention: Retain for 3 year(s) after final action |
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These are reports by department code used to reference the amount of retirement deducted and other miscellaneous deductions.
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Series: 12549
Creator Information Other Records Produced by This Entity Total Retention: Retain for 3 year(s) |
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This is a record of all investments made by the municipality. A work sheet is kept on each investment including the check stub to institution issuing investment, plus a copy of the investment, and the check issued by the vendor and a validated receipt written by the ...
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Series: 12545
Creator Information Other Records Produced by This Entity Total Retention: Retain for 3 year(s) |
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These forms are required by the State Tax Commission to report quarterly sales and to remit the amount collected and due to the state (e.g., municipal swimming pools).
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Series: 12562
Creator Information Other Records Produced by This Entity Total Retention: Retain for 4 year(s) |
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These are the actual bills for telephone service and long distance toll charges.
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Series: 12564
Creator Information Other Records Produced by This Entity Total Retention: Retain for 3 year(s) |
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These are project background records, such as studies, analyses, notes, drafts, and interim reports.
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Series: 12524
Creator Information Other Records Produced by This Entity Total Retention: Retain for 5 year(s) after completion of publication or report |
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These files contain records of leave data.
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Series: 12529
Creator Information Other Records Produced by This Entity Total Retention: Retain for 3 year(s) |
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These files contain records relating to the reimbursement of employees for for authorized travel. They may include travel orders, per diem vouchers, transportation request, hotel reservations, and all supporting paper documenting official travel by officers, employees, ...
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Series: 12540
Creator Information Other Records Produced by This Entity Total Retention: Retain for 3 year(s) |
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These are records of a general housekeeping nature or maintained by an office which do not relate directly to the primary program responsibility of the office. Includes records such as charity fund drives; custodial service requests; parking space assignments; and ...
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Series: 12548
Creator Information Other Records Produced by This Entity Total Retention: Retain for 1 year(s) |
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These are calendars, appointment books, schedules, logs, diaries, and other records documenting meetings, appointments, telephone calls, trips, visits, and other activities of municipal employees. These are records containing substantive information relating to the ...
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Series: 12539
Creator Information Other Records Produced by This Entity Total Retention: Retain for 2 year(s) |
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These registration forms document municipal ownership of vehicle.
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Series: 12563
Creator Information Other Records Produced by This Entity Total Retention: Retain until final action |
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These copies contain memoranda, copies of payrolls, checklists, and related certification sheets.
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Series: 12550
Creator Information Other Records Produced by This Entity Total Retention: Retain for 3 year(s) |
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These reports are used for the reference and generation of claims files.
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Series: 12543
Creator Information Other Records Produced by This Entity Total Retention: Retain for 12 year(s) |
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These records are control documents relating to retirement. They include reports and registers.
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Series: 12561
Creator Information Other Records Produced by This Entity Total Retention: Retain for 3 year(s) |
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Whistle-blower, fraud and criminal complaints. Includes anonymous letters, complaints, criticism and suggestions, and agency replies thereto. Also includes those complaints which were the basis of an investigation or from which administrative action was taken, and those ...
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Series: 12557
Creator Information Other Records Produced by This Entity Total Retention: Retain for 7 year(s) |
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These are orders issued to vendor to supply specific goods or services at a given price.
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Series: 12559
Creator Information Other Records Produced by This Entity Total Retention: Retain for 4 year(s) |
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These are project background records, such as studies, analyses, notes, drafts, and interim reports.
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Series: 12525
Creator Information Other Records Produced by This Entity Total Retention: Retain for 5 year(s) |