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| Series
| Entity No: "375"
Record Series of Utah Government
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Reports documenting work productivity of employees or an office. Includes weekly activity or production reports, monthly activity reports, etc.
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Series: 27022
Creator Information Other Records Produced by This Entity Total Retention: Retain for 1 year(s) |
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Business-related correspondence which provide unique information about agency functions, policies, procedures, or programs. These are are from the Director's office and is filed separately from project files.
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Series: 2803
Creator Information Other Records Produced by This Entity Total Retention: Permanent. Retain for 5 year(s) |
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These records consist of Requests for Proposals (RFPs) on leased space for all agencies within Utah State Government that were rejected. Information includes cost, lessor names, locations, zoning, space available, remarks, and notarized statement and signature.
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Series: 17927
Creator Information Other Records Produced by This Entity Total Retention: Retain for 1 year(s) |
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These are recurring and one time project files dealing with such projects as property appraisals, soil analysis, and topographical surveys. Most of these files are created when a project is started. They are not filed by date so retreival of certain files by date will ...
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Series: 80355
Creator Information Other Records Produced by This Entity Total Retention: Permanent. Retain for 4 year(s) |
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In some instances a project may include both the design and construction being performed by the same vendor. Under these circumstances, the unawarded proposals are separated from the general project files and filed separately. INCLUDES proposals, drawings, ...
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Series: 80416
Creator Information Other Records Produced by This Entity Total Retention: Retain for 1 year(s) |
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These are letters of interest submitted by architectual firms upon request for proposed design projects.INCLUDES the proposal with plans and specifications, brochures, correspondence, and statements on their qualifications to do the job.
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Series: 80415
Creator Information Other Records Produced by This Entity Total Retention: Retain for 1 year(s) |
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This is a summary report of all scheduled and nonscheduled maintenance performed by the state's maintenance crews on building equipment.INCLUDES equipment data, cost of maintenance, number of days of scheduled maintenance, number of days of unscheduled maintenance, and ...
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Series: 80314
Creator Information Other Records Produced by This Entity Total Retention: Retain for 15 year(s) |
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These are proposals for construction sent to DFCM by bidding contractors for planned construction. These plans were filmed by Dodge/Scam, Inc. for their specific interests. What the criteria for this interest was, is unknown.Includes bid specifications and plans.
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Series: 80390
Creator Information Other Records Produced by This Entity Total Retention: Permanent. Retain for 5 year(s) |
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This record series consists of plans and supporting documentation for every state building as it was approved and built. They are used as a reference for remodeling, renovation, and maintenance within the building. They are also used to identify characteristics of each ...
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Series: 80398
Related Records (2) Creator Information Other Records Produced by This Entity Total Retention: Permanent. Retain for 50 year(s) |
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State employee time sheets, including Flextime Attendance Reports Supplemental time and attendance records, such as sign-in/sign-out sheets and work reports that are used for time accounting under flextime systems.
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Series: 2807
Creator Information Other Records Produced by This Entity Total Retention: Retain for 3 year(s) |
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An accounting document that requests the transfer of funds between agencies for services rendered or materials purchased.
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Series: 4459
Creator Information Other Records Produced by This Entity Total Retention: Retain for 3 year(s) |
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The Department of Facilities and Construction Management (DFCM) is responsible for selling certain real property assets that had been held by financial institutions. DFCM sold the properties and delivered funds to the General Fund of the State of Utah. These files ...
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Series: 24085
Creator Information Other Records Produced by This Entity Total Retention: Retain for 16 year(s) |
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These records relate to the state building energy efficiency program for state wide building energy efficiency projects. They are used for project creation, development and project management.
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Series: 13982
Creator Information Other Records Produced by This Entity Total Retention: Retain for 12 year(s) |
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These three plans include a county plat survey, an irrigated land survey, and a buildings layout drawing for the State Prison in Section 21 T1S R1E SLB&M (known as the Sugarhouse Prison at approximately 1400 East and 2100 South in Salt Lake City). Parley's Canyon creek ...
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Series: 23507
Related Records (1) Creator Information Other Records Produced by This Entity Total Retention: |
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The division's real estate group manages the lease revenue and general obligation bond programs for most capital facilities. These records are for general obligation and revenue bonds for state-owned real estate, and may include general obligation bonds, revenue bonds, ...
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Series: 29861
Creator Information Other Records Produced by This Entity Total Retention: Permanent. Retain for 5 year(s) after final action |
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These are requests sent in from agencies for repair of building equipment, minor construction, or painting.INCLUDES work requested, location, date, cost center number, authorizing signature, maintnenance scheduling data, and cost data.
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Series: 80316
Creator Information Other Records Produced by This Entity Total Retention: Retain for 3 year(s) |
Division of Facilities Construction and Management Preventive maintenance schedules , 1986-[ongoing]
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These are worksheets of preventive maintenance schedules to be performed by maintnenance workers. They are not used by the state anymore as the functions are now becoming automated. INCLUDES name of building, name of piece of equipment, date, and type of maintenannce to ...
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Series: 80323
Creator Information Other Records Produced by This Entity Total Retention: Retain for 1 year(s) |
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These are the division's guidelines for contractors and vendors to follow when adhering to state regulations regarding state building maintenance and state construction. These policies and procedures are filed as an administrative rule. This records series also contains ...
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Series: 80389
Creator Information Other Records Produced by This Entity Total Retention: Permanent. Retain for 1 year(s) after superseded |
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Copies of correspondence and forms maintained in the personnel file of a temporary employee. This does not include personnel records created for specific federal programs.
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Series: 10574
Creator Information Other Records Produced by This Entity Total Retention: Retain for 1 year(s) after separation |
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This series contains information pertaining to State owned property. These files document the details of the negotiations, property acquisitions, condemnation records dealing with the purchase of properties and information on the maintenance of the properties while ...
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Series: 24093
Creator Information Other Records Produced by This Entity Total Retention: Permanent. Retain for 10 year(s) |
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This series documents abatement and remediation of hazardous materials associated with building renovation or demolition. It contains surveys and assessments of building materials, project documents and logs for asbestos abatement. It also contains information on lead ...
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Series: 26286
Creator Information Other Records Produced by This Entity Total Retention: Permanent. Retain for 30 year(s) |
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Holdings: 0.50 cubic foot
This series contains a wooden plaque with a Utah-shaped piece of copper attached to it. The plaque is 4.25 inches wide by 6.25 inches high and the state seal is painted on the copper. A label beneath the copper states "Native Utah Copper from the State Capitol Dome in ... |
Series: 30195
Related Records (1) Creator Information Other Records Produced by This Entity Total Retention: |
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These are records maintained by the state that document proof of ownership of state property. They are also used in completing statements of capital worth. Some of these deeds are also located in the Lieutenant Governor's Office's vault. These are originals. However, ...
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Series: 80361
Creator Information Other Records Produced by This Entity Total Retention: Permanent. Retain until final action |
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These are bid proposals that were not awarded to prospective contractees.INCLUDES proposals, floor plans, specifications, leasing costs, and services offered.
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Series: 80363
Creator Information Other Records Produced by This Entity Total Retention: Retain for 1 year(s) |
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Holdings: 2.00 cubic feet
These are the construction specifications that are prepared by the contracted architectual firms and reviewed by the State's architects and engineers for compliance to statute. Information includes name of architectural firm; date of drafting; name of drafter; building ... |
Series: 83331
Creator Information Other Records Produced by This Entity Total Retention: Permanent. Retain for 16 year(s) |