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| Entity No: "688"
Record Series of Utah Government
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These records support the agency's function to review proposed construction of residential buildings. Records document blueprints and specifications and are used to determine code compliance and set the quality standard. Information may include details of the ...
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Series: 28680
Creator Information Other Records Produced by This Entity Total Retention: Permanent. Retain for 1 year(s) after end of project or program |
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These records support the agency's function to review proposed construction of non-residential buildings. Records document blueprints and specifications and are used to determine code compliance and set the quality standard. Information may include details of the ...
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These files contain formal written petitions from citizens or municipal departments. Petitions state the issue of concern and list names and signatures of citizens requesting a particular action.
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Series: 25591
Creator Information Other Records Produced by This Entity Total Retention: Permanent. Retain for 5 year(s) after resolution of issue |
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These files contain copies of signed oaths required of all officials of municipal offices, whether elected or appointed, before entering the duties of their respective offices (UCA 10-3-827 and 10-3-828 (1997)).
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Series: 25590
Creator Information Other Records Produced by This Entity Total Retention: Retain permanently |
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The budget is a "plan of financial operations for a fiscal year which embodies estimates of proposed expenditures for given purposes and the proposed means of financing them" (UCA 10-6-106(10) (1997)). "Before June 22 of each fiscal year, or August 17 in the case of a ...
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Series: 25566
Creator Information Other Records Produced by This Entity Total Retention: Permanent. Retain until administrative need ends |
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These books record municipal savings accounts. They include amounts, description of transaction, date, current balance, name of bank, and account numbers.
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Series: 25572
Creator Information Other Records Produced by This Entity Total Retention: Retain for 4 year(s) |
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These are summaries showing the amount of receipts and disbursements of each department of the municipality. They may also include documentation from subsidiary ledgers to general ledger and accounting adjustments in the form of general entries.
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Series: 25575
Creator Information Other Records Produced by This Entity Total Retention: Retain for 10 year(s) |
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These are receipts issued for money received into municipal accounts from all sources. Includes date of payment, department, or fund to which money belongs, receipt number and amount paid.
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Series: 25576
Creator Information Other Records Produced by This Entity Total Retention: Retain for 3 year(s) |
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These records are used to pay municipal bills. They include copies of checks, invoices, purchase orders, and receiving reports. May also include correspondence with vendors and computer printouts.
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Series: 25567
Creator Information Other Records Produced by This Entity Total Retention: Retain for 4 year(s) |
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These registers are numerical listings of check numbers of all checks issued by the municipality. They include vendor number, name, date of payment, invoice number, and/or purchase number, account debit, description of expenditure, and amount.
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Series: 25578
Creator Information Other Records Produced by This Entity Total Retention: Retain for 4 year(s) |
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These are monthly statements showing the amount of money on deposit to the credit of the municipality showing date, name of bank, total deposit, withdrawals, and cash balance with interest on daily bank balances.
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Series: 25574
Creator Information Other Records Produced by This Entity Total Retention: Retain for 4 year(s) |
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These files contain records relating to the reimbursement of employees for authorized travel. They may include travel orders, per diem vouchers, transportation request, hotel reservations, and all supporting papers documenting official travel by officers, employees, ...
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Series: 25577
Creator Information Other Records Produced by This Entity Total Retention: Retain for 3 year(s) |
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These are books of tabulations counted by the election judges. They serve as the official tally of votes for municipal elections.
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Series: 11788
Creator Information Other Records Produced by This Entity Total Retention: Retain for 22 month(s) |
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These files contain compilations of leave earned and taken. Includes the annual leave compilation card.
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Series: 25966
Creator Information Other Records Produced by This Entity Total Retention: Retain for 3 year(s) |
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This register is a numerical listing by check number and agency codes of all payroll checks issued by the municipality. It includes code, date, warrant number, name of employee, social security number, types and amounts of individual deductions, and may include hourly ...
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Series: 25580
Creator Information Other Records Produced by This Entity Total Retention: Retain for 65 year(s) |
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These are statistical reports on the financial affairs of the entire municipality. "Within 180 days after the close of each fiscal year the city recorder or other delegated person shall present to the governing body an annual financial report prepared in conformity with ...
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Series: 25569
Creator Information Other Records Produced by This Entity Total Retention: Permanent. Retain until administrative need ends |
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These are financial statements required by law to be completed by municipal candidates in accordance with UCA 10-3-208 (1997). Each candidate for municipal office is required to report their itemized and total campaign contributions and expenditures at least once within ...
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Series: 25586
Creator Information Other Records Produced by This Entity Total Retention: Permanent. Retain until administrative need ends |
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These files contain wage survey reports and data; working papers and related correspondence pertaining to area wages paid for each employee class; background papers establishing need, authorization, direction, and analysis of wage surveys; development and implementation ...
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Series: 25620
Creator Information Other Records Produced by This Entity Total Retention: Retain until superseded |
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They are the official canvass of primary, municipal, or special elections. They contain a tabulation of votes cast by combined election districts. They include the date, office, names of candidates, number of votes, and totals.
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Series: 25589
Creator Information Other Records Produced by This Entity Total Retention: Retain permanently |
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These files contain evidence of the publication of a document or public notification appearing in a local newspaper, usually for hearings, sale of bonds, budget, and council meetings (UCA 78-25-14 (1997)).
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Series: 25592
Creator Information Other Records Produced by This Entity Total Retention: Retain for 6 year(s) |
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These forms are required by the State Tax Commission to report quarterly sales tax and to remit the amounts collected and due to the state (e.g., municipal recreational facilities).
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Series: 25621
Creator Information Other Records Produced by This Entity Total Retention: Retain for 4 year(s) |
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These are records of garnishments or levies for debts owed by employees which are attached to employees' earnings.
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Series: 25579
Creator Information Other Records Produced by This Entity Total Retention: Retain for 3 year(s) after resolution of issue |
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These files document the offering of municipal positions to potential employees. These files contain job offers which were declined. The accepted offers are maintained in individual personnel files.
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Series: 25584
Creator Information Other Records Produced by This Entity Total Retention: Retain for 2 year(s) |
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These are records which verify hours worked, sick leave, vacation, overtime, and holidays earned and taken by municipal employees.
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Series: 25581
Creator Information Other Records Produced by This Entity Total Retention: Retain for 3 year(s) |
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These files contain records on individual employee income taxes. Includes returns filed for income taxes such as IRS Form W-2, reports on withheld federal taxes such as IRS Form W-3 with related papers, and reports relating to income and social security taxes.
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Series: 25619
Creator Information Other Records Produced by This Entity Total Retention: Retain for 3 year(s) |