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| Series
| Entity No: "375"
Record Series of Utah Government
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These are requests sent in from agencies for repair of building equipment, minor construction, or painting.INCLUDES work requested, location, date, cost center number, authorizing signature, maintnenance scheduling data, and cost data.
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Series: 80316
Creator Information Other Records Produced by This Entity Total Retention: Retain for 3 year(s) |
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Holdings: 125.6 cubic feet
These are management case files created for every building project sponsored by the state. In some instances, this may include construction projects for buildings the state intends only to rent. They are created in the pre-construction phase, maintained during the ... |
Series: 80324
Creator Information Other Records Produced by This Entity Total Retention: Permanent. Retain for 16 year(s) after case is closed |
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These are service contracts between the State and other companies for building maintenance across the state, such as janitorial services, snow removal service, and trash removal service.
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Series: 30071
Creator Information Other Records Produced by This Entity Total Retention: Retain for 7 year(s) after expiration of contractual agreement |
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Holdings: 2.00 cubic feet
These are the construction specifications that are prepared by the contracted architectual firms and reviewed by the State's architects and engineers for compliance to statute. Information includes name of architectural firm; date of drafting; name of drafter; building ... |
Series: 83331
Creator Information Other Records Produced by This Entity Total Retention: Permanent. Retain for 16 year(s) |
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These records are used by DFCM to ensure that those contractor's bidding on state projects are qualified in accordance with state laws. INCLUDES letters from the a qualified bonding company certifying that the contractor's is bonded, and a copy of the contractor's ...
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Series: 80350
Creator Information Other Records Produced by This Entity Total Retention: Retain for 2 year(s) |
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These are letters of interest submitted by architectual firms upon request for proposed design projects.INCLUDES the proposal with plans and specifications, brochures, correspondence, and statements on their qualifications to do the job.
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Series: 80415
Creator Information Other Records Produced by This Entity Total Retention: Retain for 1 year(s) |
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Holdings: 0.50 cubic foot
This series contains a wooden plaque with a Utah-shaped piece of copper attached to it. The plaque is 4.25 inches wide by 6.25 inches high and the state seal is painted on the copper. A label beneath the copper states "Native Utah Copper from the State Capitol Dome in ... |
Series: 30195
Related Records (1) Creator Information Other Records Produced by This Entity Total Retention: |
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Business-related correspondence which provide unique information about agency functions, policies, procedures, or programs. These are are from the Director's office and is filed separately from project files.
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Series: 2803
Creator Information Other Records Produced by This Entity Total Retention: Permanent. Retain for 5 year(s) |
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These are DFCM's copy of equipment operation and maintenance manuals. They are used to aid DFCM in the repair of malfunctioning building equipment. These manuals are also used to keep track of equipment maintenance. Information includes schematics, installation and ...
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Series: 80414
Creator Information Other Records Produced by This Entity Total Retention: Retain for 150 year(s) or until disposition of asset |
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These are records maintained by the state that document proof of ownership of state property. They are also used in completing statements of capital worth. Some of these deeds are also located in the Lieutenant Governor's Office's vault. These are originals. However, ...
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Series: 80361
Creator Information Other Records Produced by This Entity Total Retention: Permanent. Retain until final action |
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Holdings: 0.35 cubic foot
This series contains various books and pamphlets telling the history of the Thomas Kearns mansion that became the Governor's Mansion. The publications were created at various times to tell the story of the building to visitors and researchers. They also serve to ... |
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In some instances a project may include both the design and construction being performed by the same vendor. Under these circumstances, the unawarded proposals are separated from the general project files and filed separately. INCLUDES proposals, drawings, ...
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Series: 80416
Creator Information Other Records Produced by This Entity Total Retention: Retain for 1 year(s) |
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These are bid proposals that were not awarded to prospective contractees.INCLUDES proposals, floor plans, specifications, leasing costs, and services offered.
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Series: 80363
Creator Information Other Records Produced by This Entity Total Retention: Retain for 1 year(s) |
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The division's real estate group manages the lease revenue and general obligation bond programs for most capital facilities. These records are for general obligation and revenue bonds for state-owned real estate, and may include general obligation bonds, revenue bonds, ...
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Series: 29861
Creator Information Other Records Produced by This Entity Total Retention: Permanent. Retain for 5 year(s) after final action |
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This series includes historic photographs of buildings and infrastructure throughout the state of Utah.
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Series: 31062
Creator Information Other Records Produced by This Entity Total Retention: Retain permanently |
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Holdings: 0.20 cubic foot
This series contains color photographic negatives and photographic prints taken by Division staff to document work done at the State Capitol and events that took place there. Most of the photos relate to work undertaken in 1980 after a windstorm damaged the flagpole in ... |
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These records verify leased space for the various government agencies in the state of Utah. This series is compiled when the leases are terminated. Information includes lessee, lessor, addresses, costs, lease terms, and payment schedule.
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Series: 17926
Creator Information Other Records Produced by This Entity Total Retention: Retain for 7 year(s) |
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These are proposals for construction sent to DFCM by bidding contractors for planned construction. These plans were filmed by Dodge/Scam, Inc. for their specific interests. What the criteria for this interest was, is unknown.Includes bid specifications and plans.
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Series: 80390
Creator Information Other Records Produced by This Entity Total Retention: Permanent. Retain for 5 year(s) |
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These three plans include a county plat survey, an irrigated land survey, and a buildings layout drawing for the State Prison in Section 21 T1S R1E SLB&M (known as the Sugarhouse Prison at approximately 1400 East and 2100 South in Salt Lake City). Parley's Canyon creek ...
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Series: 23507
Related Records (1) Creator Information Other Records Produced by This Entity Total Retention: |
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These records relate to the state building energy efficiency program for state wide building energy efficiency projects. They are used for project creation, development and project management.
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Series: 13982
Creator Information Other Records Produced by This Entity Total Retention: Retain for 12 year(s) |
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These drawings are construction details of Kingsbury Hall built on the University of Utah campus ca. 1928.
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Series: 23508
Related Records (1) Creator Information Other Records Produced by This Entity Total Retention: |
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Reports documenting work productivity of employees or an office. Includes weekly activity or production reports, monthly activity reports, etc.
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Series: 27022
Creator Information Other Records Produced by This Entity Total Retention: Retain for 1 year(s) |
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These are the division's guidelines for contractors and vendors to follow when adhering to state regulations regarding state building maintenance and state construction. These policies and procedures are filed as an administrative rule. This records series also contains ...
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Series: 80389
Creator Information Other Records Produced by This Entity Total Retention: Permanent. Retain for 1 year(s) after superseded |
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Copies of correspondence and forms maintained in the personnel file of a temporary employee. This does not include personnel records created for specific federal programs.
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Series: 10574
Creator Information Other Records Produced by This Entity Total Retention: Retain for 1 year(s) after separation |
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An accounting document that requests the transfer of funds between agencies for services rendered or materials purchased.
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Series: 4459
Creator Information Other Records Produced by This Entity Total Retention: Retain for 3 year(s) |