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| Series
| Entity No: "388"
Record Series of Utah Government
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These are year-to-date summaries with a yearly summary of revenue taken in by the state and compared to the previous year's totals. This report was produced twice per year. Information includes net totals for revenue sources such as taxes, license fees, grants, and ...
Topics: Revenue--Utah. |
Series: 3629
Creator Information Other Records Produced by This Entity Total Retention: Retain for 4 year(s) |
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This file is used to track and control Finance's office equipment, such as typewriters, chairs, and desks. The documents include a general description of the property, its original cost, and the inventory control number.
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Series: 8331
Creator Information Other Records Produced by This Entity Total Retention: Retain for 3 year(s) |
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This is used to summarize the current year's leave taken by each employee. Each employee signs the card and then it is put in their personnel file. These documents include social security number, date hired, vacation rate, leave amounts during each pay period, leave ...
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Series: 8326
Creator Information Other Records Produced by This Entity Total Retention: Retain for 65 year(s) |
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Holdings: 2 microfilm reels
Reports prepared by departmental auditors as a result of a division audit. |
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This series contains correspondence or subject files of formally organized budget administration, and reflecting policy decisions affecting expenditures for agency programs.
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Series: 1031
Creator Information Other Records Produced by This Entity Total Retention: Permanent. Retain for 7 year(s) |
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These records consist of completed Payment Card Industry - Data Security Standards (PCI DSS) questionnaires that merchants and service providers use to report their PCI DSS self assessment. These questionnaires are used to certify that merchants and service providers ...
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Series: 30833
Creator Information Other Records Produced by This Entity Total Retention: Retain for 3 year(s) or until administrative need, whichever is less |
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This record series contains the documents required to aid the Division of Finance in conducting post audits, internal control reviews, and other special audits. They are retained on the shared drive for reference.
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Series: 30831
Creator Information Other Records Produced by This Entity Total Retention: Retain for 3 year(s) or until administrative need, whichever is less |
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This database contains records of merchant environments and Payment Card Industry - Data Security Standards (PCI DSS) compliance necessary to manage the state's merchant profile and compliance with PCI DSS.
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Series: 30834
Creator Information Other Records Produced by This Entity Total Retention: Retain until superseded |
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This file tracks the method of drawing state funds from federal grants and how long it takes to clear a check. The final object of this list will be to make up a master schedule of grant draws so all grant money will be used within the time alloted.
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Series: 82292
Creator Information Other Records Produced by This Entity Total Retention: Retain for 3 year(s) |
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This record series contains the documents required to complete the LPD016 Annual Group Gathering Report for state agencies. These records only include group gatherings that cost less than $50,000. These documents are retained in the shared drive.
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Series: 30889
Creator Information Other Records Produced by This Entity Total Retention: Retain for 5 year(s) |
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A listing of unemployment benefits paid to terminated employees. This series is generated monthly from the Employment Security Division for unemployment compensation.
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Series: 5988
Creator Information Other Records Produced by This Entity Total Retention: Retain for 5 year(s) |
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These are inventories of all records sent to the Utah State Archives. A copy of the transfer sheet is transferred along with the records to the State Archives. When the transfer is complete and the records have been processed and stored, the transfer sheet with the ...
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Series: 8336
Creator Information Other Records Produced by This Entity Total Retention: Retain until final action |
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This is a record of the equipment purchased and owned by the bureau, used as a management control and accounting tool. It includes inventory control sheets, technical manuals, operating instructions, capital equipment lists, and requests for equipment or supplies.
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Series: 7718
Creator Information Other Records Produced by This Entity Total Retention: Retain for 1 year(s) |
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These are papers used to assist in the preparation of the division budget to justify budget requests presented to the department director. These files include working papers, cost statements, and rough data accumulated in the preparation of annual budget estimates -- ...
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Series: 8327
Creator Information Other Records Produced by This Entity Total Retention: Permanent. Retain for 5 year(s) |
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The Community Impact Board (CIB) receives monies from federal mineral lease funds assessed on energy and mineral developers on public lands. These funds are distributed as loans or grants to local communities to help mitigate the impact of these developers. The loans ...
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Series: 25845
Creator Information Other Records Produced by This Entity Total Retention: Retain for 30 year(s) |
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This record series contains the electronic financial transactions for the State's trust funds. PDFs, Excel, Word files, and other supporting documents may be attached to transactions. These financial transactions support each fund's assets, liabilities, ...
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Series: 30545
Creator Information Other Records Produced by This Entity Total Retention: Retain for 7 year(s) after final action |
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This record series contains the temporary working documents necessary for the delivery and replacement of checks. The preservation records for these transactions are retained in the FINET Account Database Records - 10 Year record series. These records are retained on ...
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Series: 30549
Creator Information Other Records Produced by This Entity Total Retention: Retain for 3 year(s) |
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In 1984 there was money loaned to the state agencies for fixed asset purchase. These files are a history and tracking of that loan money as it is paid back to the loanee. They include a list of equipment purchased, bills, amount spent, and payment history. These are ...
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Series: 82291
Related Records (1) Creator Information Other Records Produced by This Entity Total Retention: Retain for 7 year(s) after final action |
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This series contains bulletins, monthly termination summaries, non-published studies, correspondence, newspaper clippings, etc.
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These are daily check registers and warrant claims are pre-audited as to legality and propriety of the expenditure. Included are income tax refunds sent to host for payment.
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Series: 1609
Creator Information Other Records Produced by This Entity Total Retention: Retain for 7 year(s) |
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General accounts ledger for road sections, showing debit and credit entries, and reflecting expenditures in summary.
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This is the authorization and record copy for each employee who takes leave during work hours. This is also the source document for the annual leave documentation card. These documents include employee's name, department and division, type of leave, the number of leave ...
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Series: 8328
Creator Information Other Records Produced by This Entity Total Retention: Retain for 1 year(s) |
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This is a record of all memoranda and correspondence generated by agencies other than Finance used for general reference by all division employees. It includes names of originator and recipient, date sent, and subject matter.
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Series: 8335
Creator Information Other Records Produced by This Entity Total Retention: Retain for 1 year(s) |
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This series documents upgrades and changes made to FI-NET, the State Financial System housed and monitored through the Division of Finance. These upgrades or changes are requested by state agencies using FI-NET. Documents include Service Requests, Problem Reports, and ...
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Series: 26072
Creator Information Other Records Produced by This Entity Total Retention: Retain for 16 year(s) |
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This record series contains the working documents necessary for the Disbursements team to complete transactions in FINET. These records are not considered a preservation record of the transaction and are retained on the shared drive to facilitate the operations of the ...
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Series: 30902
Creator Information Other Records Produced by This Entity Total Retention: Retain for 3 year(s) or until administrative need, whichever is less |