These records are tax assessments on mobile homes. They include the owner's name, taxing district, account number, address, make, model, location, vehicle identification number, cost and percentage of assessment, a record of payment and sometimes a picture of the unit.

Retain for 6 years after final action, and then destroy records.

Effective 1991-06-01

These files contain various forms which report to the county auditor the official levies set by the county commission, city councils, school boards, and special district directors. Includes the names of the government entity, year, purpose of levy, legal authorization, mills levied, total levy, certification by taxing unit (date and authorizing signature), and certification by county auditor. Attached to these forms are all necessary back up information.

Retain for 10 years, and then destroy records.

Effective 1991-03-01

These administrative records document the management and operation of cemeteries. Information includes property maintenance and transitory interment-related records.

Retain for 1 year, and then destroy records.

This list records reservations made for meals served at senior centers. It is used for meal planning and to create reports. The form includes center's name, dates, participant's names, days of week, indication of dates reservations made, whether meal served, and whether individual is a volunteer.

Retain for 1 year after final action, and then destroy records.

Effective 1992-12-01

These are audits conducted on personal property by the State Tax Commission. Their results are reported to the county assessor. Information is usually more specific than that contained on the Personal Property Affidavits. The audits include the business name, address, serial number, auditor's name,property type, supply list, equipment, cost, assessed value and any additional comments.

Retain for 5 years, and then destroy records.

Effective 1991-06-01

These are the monthly and yearly summary reports of appropriations of collected taxes by taxing districts.

Retain for 3 years, and then destroy records.

Effective 1991-03-01

These are notices of liens "payable to the United States of America, other federal liens created under acts of Congress or regulation" . . . "shall be recorded in the office of the county recorder" (UCA 38-6-1 (2003)). "A certificate of discharge of any federal tax lien issued by the proper officer, is recorded in the office of the county recorder where the notice of lien is recorded" (UCA 38-6-3?(2003)). The notice of lien is required to either be listed in an alphabetical federal lien index or by the grantor or grantee or grantor index(UCA 38-6-2 (2003)). The county recorder is also required to index the certificate of discharge (UCA 38-6-3 (2003)).

Permanent. Retain for 10 years after final action. Transfer records to the archives.

Effective 1991-09-01

These case files document participation in the Homebound Meals Program (or Meals-on-Wheel). This is a program which provides one meal a day, five days a week, to a homebound person over the age of sixty. The meals are delivered by staff or volunteers and clients make donations pursuant to a suggested donation. The files include client application, eligibility form, intake evaluation form, disclosure form, and any related correspondence.

Retain for 4 years after separation, and then destroy records.

Effective 1992-12-01

This is a report of property tax adjusted values and tax rates after equalization. It is submitted to the State Tax Commission by March 1 of the following year. It includes date, county code, area code, tax rate, numbers and taxable values of all centrally-assessed values (transportation and utilities), locally-assessed values (residential, commercial, industrial, and agricultural real estate and mobile homes), relief values (veterans, blind, etc.), and totals.

Retain for 4 years, and then destroy records.

Effective 1994-06-01

This weekly list documents those individuals who have made reservations to receive meals at home under the Homebound Program (Meals-on-Wheels). It is used for meal planning and to create billings. The list include site, week and year, clients' names and addresses, days of week, indication which days reservations were made for delivery of meals, and a check by driver to indicate whether meal was delivered.

Retain for 1 year after final action, and then destroy records.

Effective 1992-12-01

These case files document the participation of children in the federal Handicapped Children's Early Education Program. This program deals with children from birth to age three. The files include the permission to evaluate form, referral/intake form, health assessment, developmental tests, feeding behaviors assessment form, reflex maturation assessment, home visit report, individual family service plan, medical records, patient release forms, family identification record, IDP roll book, and information sheets, and access to records form.

Retain for 21 years after date of birth, and then destroy records.

Effective 1992-12-01

These project files document the funding for Class "B" roads. Class "B" funding is money allocated to each county from the Transportation Fund (UCA 72-2-108 (2008)). The files include amount of funds allocated and how funds were spent for each project (man-hours, vehicle usage, and material used).

Retain for 3 years, and then destroy records.

Effective 1994-06-01

This is a quarterly statistical report on all programs administered by the agency which is submitted to the State Division of Aging. The state compiles statistics and returns the report to local agency for subsequent quarters and a final annual report.

Retain for 2 years after completion of publication or report, and then destroy records.

Effective 1992-12-01

These are reports on inspections of food service establishments to ensure that proper methods of food preparation and sanitation are followed. These inspections are authorized under UCA 26-15a-107 (2008), 26A-1-113 (2011), 26A-1-114(1)(g) (2011). These reports include the name and address of the owner; name of the establishment; inspection purpose (follow-up, regular, etc); the date by which identified violations must be corrected; inspector's comments; and results of the inspection of food, food protection, personnel, food equipment and utensils, water, wastewater, plumbing, toilet and hand washing facilities, solid waste disposal, insect/rodent/animal control, floors, walls, and ceilings, lighting, ventilation, dressing rooms, other operations, living quarters/laundry; the rating score; and inspector's name.

Retain for 4 years, and then destroy records.

Effective 1992-12-01

These files document the participation of children in the Women, Infants, and Children (WIC) Program. The purpose of the program is to provide supplemental foods and nutrition education to low income families in accordance with the provisions of 7 CFR 246?(1993). This program is open to children between the ages of one and five. These files include the nutritional education record, lost or stolen WIC Voucher/ID Card Report, WIC certification form, nutrition care plan, nutrition education information, WIC participant responsibilities agreement, turnaround change order, family enrollment form, growth charts, infant/child medical history, nutrition history, and correspondence.

Retain for 10 years after date of birth, and then destroy records.

Effective 1992-12-01

These are the applications and contracts of commercial exhibitors who want to set up a booth during a fair. The information includes name of exhibitor, how space will be used, items to be exhibited or sold, fees of contract, address, and date.

Retain for 4 years, and then destroy records.

Effective 1995-11-01

These contracts document the rental of car seats to individuals who choose not to buy their own. This program enables those individuals to comply with Utah Code 41-6a-1803(1)(a)(2018) which requires the use of child restraint devices. These contracts include the car seat number; the return date; the name, address, telephone number, drivers license number, and borrower's signature; the names and addresses of two individuals who will know the whereabouts of the borrower; a parental checklist that the borrower received training in the use of the car seat and that the seat was inspected; the amount paid; the dates issued and due; the seat condition when issued; and the receipt number. Some local health department also sell car seats.

Retain for 4 years after expiration of the contract, and then destroy records.

Effective 1992-12-01

These report forms document inspections of licensed/unlicensed day care facilities, group homes, and jails. These inspections are part of the local health departments duties as specified in UCA?26A-1-114?(1)(g) (2011). These forms include facility's name and address, operator's name, facility type, indications whether inspection identified any deficiencies in facility's structure, bathrooms, safety, plumbing, outside facilities, food service, vermin control, housekeeping and general cleanliness, managers signature and telephone number, environmental health specialist's signature and date, and an indication whether inspection approved,conditionally approved, or denied the continued operation of facility. Any identified deficiencies are required to be completed within thirty days or facility could be closed for noncompliance.

Retain for 6 years, and then destroy records.

Effective 1992-12-01

This is a report on the inspection of public swimming pools as required by Utah Code 26-15-2(2)(2007). This report form includes the pool name, pool address, owner's name, operator's name, the date and time of the inspection, the number of bathers during the inspection, inspector's name, and inspection results.

Retain for 4 years, and then destroy records.

Effective 1992-12-01

These records document the participants in events at county fairs. and indicate the ratings and premiums given. Information includes the name of the participants, the name of the animal or item on exhibit, the rating, and the amount of premium awarded.

Retain permanently. Records may be transferred to the archives.

Effective 1995-11-01

These are reports used by the field director to determine if mosquitoes in a specific area are creating a problem for the public. This report includes date, time, area, species and number, total count, hour of the day, temperature, wind condition, and collector.

Retain for 3 years, and then destroy records.

Effective 1996-01-01

This is a report completed according to the groundwater monitoring schedule contained in the landfill permit. Includes samplers name, date samples were taken, well locations, quality control and chain of custody documents, analytical results, statistical analysis results, comments and signature.

Retain permanently. Transfer records to the archives.

Effective 1995-11-01

These records document delinquent property taxes owed and paid. Information includes parcel data, penalties, receipts, redemption certificates and related records. These are not legal evidence of property ownership.

Retain for 5 years, and then destroy records.

Effective 2016-03-01

These records show the name of employee, dates of absence, explanation of emergency, signature of employee taking emergency leave, and signature of supervisor.

Retain for 4 years, and then destroy records.

Effective 1997-12-01

These geospatial records contain information pertaining to reference locations (or points on the earth), parcel boundaries, parcel identifiers, parcel addresses, owner types, county recorder contact information, and planning and zoning data.

Permanent. Retain for 1 year. Records may be transferred to the archives.

Effective 2009-04-01