These records document the work schedules and assignments of Utah Highway Patrol field personnel. Information includes the assigned division and district as well as dates and schedule details for a work week. Name and badge number of each officer are also included.

Retain for 2 years, and then destroy records.

Effective 2014-07-01

These reports are prepared by officers engaged in public patrol or response duties and describe initial actions taken.These records may include a description of the incident, the identifying information of parties involved, the general scope of actions taken by public safety personnel, and the nature of any injuries and damages sustained (Utah Code 63G-2-103(14)(2014)). These records may also include dash-cam recordings, copies of citations issued, warrants issued, DUIs issued, and driver and witness statements. Fatal crashes and violent felony records including homicide and sexual assault are not included in this schedule.

Retain for 10 years, and then destroy records.

Effective 2014-06-01

These records document traffic infringement citations and warning citations issued by officers of the Utah Highway Patrol. Information includes personal information of the defendant and vehicle description information. These records also contain a description of the charges against the defendant including appropriate state, county, or city code citation as well as location, date, and time of alleged offense. The signature and badge number of the reporting officer and the date and address of the defendant's hearing are also included.

Retain for 10 years, and then destroy records.

Effective 2014-07-01

These records track the time that Highway Patrol officers are in court in response to a subpoena. Information includes officer name and badge number; citation number; charge; date, time, and location of trial; whether or not the officer was on duty at the time of the court appearance; total hours; case disposition showing verdict, reason for dismissal (if applicable), and reasons for continuance (if applicable); and officer's signature.

Retain for 2 years, and then destroy records.

These records track all incoming evidence collected by Utah Highway Patrol officers. Information includes the case number or owner of evidence received, the list of evidence items, the reason for the collection of evidence, and the name of the officer submitting the evidence. Information also includes weapon disposal, disposal area to which evidence is released, and date and authorization of release. Violent felony records including homicide, sexual assault and fatal crashes are not included in this schedules.

Retain for 10 years after final action, and then destroy records.

Effective 2014-07-01

These are the legal interpretations written by the Attorney General's Office upon request by the division to guide them in enforcing and obeying the law. The official copy of this record is maintained by the Attorney General's Office. Opinions are also published in the State Bulletin.?This record includes opinions on custody and guardianship definitions and certification of programs and providers.

Retain for 2 years, and then destroy records.

Effective 1999-07-01

These records document information gathered by staff regarding foster parents who are providing services to children in out-of-home care. Records are used to disperse payments as well as determine potential foster parents eligibility for foster care licensure and ability to provide for the needs of children in their care. Records include agreements, trainings, licenses, case worker's notes, and related information.

Retain for 50 years, and then destroy records.

Effective 2016-02-01

These records document bank statements from client trust accounts and are used to manage financial and audit records. Information includes returned checks, financial statements, and bank transactions.

Retain for 4 years, and then destroy records.

Effective 1999-03-01

These are minutes of the Utah Board of Juvenile Justice and Delinquency Prevention Advisory Committee. The board advises the division on preventative programs to discourage juveniles from engaging in delinquent actions through education and training programs.

Retain permanently. Transfer records to the archives.

Effective 1999-07-01

This is the result of the activities required under 28 CFR 31.303(f) and section 223(a)(15) of the Juvenile Justice and Delinquency Prevention Act that the state monitor jails, detention facilities, correction facilities, and non-secure facilities. The purpose of the monitoring is to ensure that juveniles are not being held in adult jails and lockups. This record includes the total number of status and non-status offenders held in jail, the number held less than 24 hours, the number of federal wards held, and the total number of juveniles held 24 hours or more.

Retain permanently. Transfer records to the archives.

Effective 1995-09-01

These files document information collected to determine whether or not a family and home are appropriate for the placement of children currently in foster care. If the home is determined to be suitable, children may be released from the custody of the Division of Child and Family Services to the approved family and home. Information includes criminal background checks, autobiographies, physical, psychiatric, and psychological examinations, interviews, income information, and home study evaluations.

Retain for 10 years, and then destroy records.

Effective 1998-02-01

This is a record of private providers with approved youth rehabilitation programs who contract for services with the Division. These case files document provider responsibility to youths while in the care of the private agency, as well as Youth Correction's responsibility to provider. This series includes a copy of the contract, a program plan, monitoring report, program evaluations, budget statement, and all related correspondence.

Retain for 7 years, and then destroy records.

Effective 1995-09-01

These are licensing and certification actions by the Division of Youth Corrections. They include quality assurance information and providers licensed to provide services to the division (Utah?Administrative?Code?R840-8?(1992)).

Retain permanently. Transfer records to the archives.

Effective 1995-09-01

These files document the history of offenders in the State of Utah for youths over 10 and under 21 years of age who have been committed or admitted to the custody of the division by the court following adjudication for a delinquent act. Information includes discharge order; information sheet; consumer information sheet; request for discharge from parole; hearing notice; youth parolee's quarterly evaluations; psychological evaluations; Utah State Industrial School admission sheet; scholastic case records; and placement agreement. This record also includes court summons; mug shots; restitution work program; case report; verification of medical eligibility; application for financial, medical, and food stamps; primary person characteristics; service activity form; authorized needs approval/one time payment; correspondence; service activity form; supply list; birth certificate; parole documentation list; social security card; birth certificate; grievance procedure for parent; visiting arrangements; juvenile court review; and medical release summary.

Retain for 23 years after separation, and then destroy records.

Effective 2005-09-01

This is the raw data received from county sheriffs in the state indicating the number and types of juveniles held in jails. This information is used to prepare the Detention Data Report.?This record includes the name of county; the name of the youth offender; the youth's sex, age, and race; the alleged violation; the date the youth was admitted to jail and the date released; to whom the youth was released; and the total length of time the youth was held.

Retain permanently. Transfer records to the archives.

Effective 1999-07-01

These are legal files for the Division of Youth Corrections and include legal actions brought against the division. Duplicates may also be retained by the Attorney General's office.

Retain for 10 years, and then destroy records.

Effective 1999-07-01

These are memoranda and correspondence generated by another agency for general reference be all agency employees.

Retain for 5 years, and then destroy records.

Effective 1995-06-01

These are records not duplicated elsewhere that document how the office is organized and how it functions, its pattern of action, its policies, procedures, and achievements.

Retain permanently. Transfer records to the archives.

Effective 1995-06-01

These are health assessments performed on new or current clients to determine whether they qualify for Title XIX programs.

Retain for 7 years, and then destroy records.

Effective 1995-06-01

These are complete work histories of individuals while employed by the State. Refer to UCA 67-18-1, et. seq. (1992). When and employee transfers to another state agency, the official personnel file must be sent to the new agency. The file should include current information on performance evaluations, performance plans, position descriptions, career mobility agreements, insurance benefits notifications (ADNT-1), job swap agreements, and overtime agreements.

Retain for 65 years after separation, and then destroy records.

Effective 1995-06-01

These are requests for building and equipment maintenance services, excluding fiscal copies.

Retain for 3 years, and then destroy records.

Effective 1995-06-01

These are records created by committees or conferences, including advisory committee's relating to executive establishments, organiztions, memberships, and policies.

Retain permanently. Transfer records to the archives.

Effective 1995-06-01

These records document reimbursements to individuals, such as travel orders and authorizations, per diem vouchers, transportation requests, hotel reservations,and all supporting records documenting official travel by officers, employees, dependents, or others authorized by law to travel.

Retain for 5 years, and then destroy records.

Effective 1995-06-01

These files document clients placed in small group homes by the Department of Human Services, Division of People with Disabilities. These children are placed in the small group homes from the Utah State Developmental Center and other intitutional facilities.

Retain for 5 years, and then destroy records.

Effective 1995-06-01

These are computer-generated scoresheets of data taken from booklets distributed to providers of services to the handicapped. After completing the booklets, providers submit them to the division for data to be entered into the computer, and are then returned to providers. The scoresheets describe the condition and treatment of all clients in day treatment and residential clients who receive care or services from providers not in day-treatment. Clients also include those at the Utah State Training School and the Intermediate Care Facility/Mentally Retarded (ICF/MR). The information is used to plan programs and services for the clients and to chart their treatment and progress.

Retain for 7 years, and then destroy records.

Effective 1995-06-01