Applications for identification cards for students traveling out of the country in order to receive international student benefits.

Retain for 1 year, and then destroy records.

Effective 1990-07-01

Cash register tapes collected monthly noting monies received by the sale of copies of students' transcripts.

Retain for 3 years, and then destroy records.

Effective 1990-07-01

Files which document student enrollment, registration, and participation in course work and other academic activities at any of Utah's institutions of higher education.

Retain for 5 years after separation, and then destroy records.

Effective 1990-07-01

Request form for a transcript of student's permanent academic records and the record of payment received for the copy.

Retain for 1 year, and then destroy records.

Effective 1990-07-01

Daily cash register tapes noting monies received for transcripts of the students' permanent academic record.

Retain for 1 year, and then destroy records.

Effective 1990-07-01

Lists of requested students' transcripts of permanent academic record for use in the academic departments of the institutions of higher education.

Retain for 1 year, and then destroy records.

Effective 1990-07-01

These records and reports are the primary case files generated by state university or college police officers who are investigating or responding to a felony-offense-level incident. They include all records associated with the incident, and may include arrest and investigative reports, photographs, lab tests, arrest warrants, and any other pertinent records.

Retain for 10 years, and then destroy records.

Files containing identifying information on scholars temporarily working at an institution of higher education.

Retain for 5 years, and then destroy records.

Effective 1990-07-01

Applications for identification (I.D.) cards for students, faculty, and staff.

Retain for 6 years, and then destroy records.

Effective 1990-07-01

Files containing official documentation listing student's courses, grades, credits earned, and status achieved. Often referred to as a transcript.

Permanent. Retain for 10 years. Transfer records to the archives.

Effective 1990-07-01

Files which document a student's activities, other than academic, while enrolled in one of Utah's institutions of higher education.

Retain for 5 years after separation, and then destroy records.

Effective 1992-12-01

Applications for identification cards for non-matriculated individuals participating in activities sponsored by an institution of higher education.

Retain for 6 years, and then destroy records.

Effective 1990-07-01

Receipt books for monies received in payment for identification (I.D.) cards.

Retain for 3 years, and then destroy records.

Effective 1990-07-01

This series serves as a reference for information received or maintained. Examples include the Radio call logs and the Investigative case file log. Information may include name of resident or employee, case number, file number, date, type of compliant or incident, name of investigator, etc.

Retain for 1 year, and then destroy records.

Effective 2000-10-01

These files document the restitution and other obligations that inmates are ordered to pay for damages they have done to either the State's or another inmate's property. Information includes name, date, file number, amount of payment, letter of authorization, and related correspondence.

Retain for 1 year after final action, and then destroy records.

Effective 1999-06-01

These files document the negotiations and the resulting agreements for leased facilities. Information includes specifications and procurement information, modifications made to buildings, space management analysis, contracts, agreements, correspondence and building modification work orders.

Retain permanently. Records may be transferred to the archives.

Effective 1999-08-01

Provides a record of gas and oil consumption, dispatching and scheduling of motor vehicles.

Retain until disposition of asset, and then destroy records.

Effective 1999-08-01

These files are used to track security equipment assigned to Department personnel. Includes weapons inventory, ammunition inventory, inventories for radios, handcuffs, keys, chemical agents, flashlights, waist chains, badges, pagers and tactical team equipment. Information includes name of employee, date assigned, type of equipment, equipment serial number, initials of employee receiving the equipment and the employee releasing the equipment and the date equipment was returned.

Retain for 3 years after final action, and then destroy records.

Effective 1999-08-01

Provides a record of requests for maintenance and repairs at the Correctional facilities. Includes the date, name of requestor, and a description of the problem.

Retain for 3 years, and then destroy records.

Effective 1999-08-01

This record documents the cause of any accident and the results of the subsequent investigation involving any Department owned or leased vehicles. Information includes time of accident, place of accident, vehicle description, name of driver and insurance data.

Retain for 1 year after case is closed, and then destroy records.

Effective 1999-08-01

Provides a record of the sales of surplus personal property (including those transactions deviating from standard procedures), comprised of invitations, bid acceptance, lists of materials, evidence of sales, and related correspondence.

Retain for 2 years, and then destroy records.

Effective 1999-08-01

Provides a record of the final decision and order issued by the executive director regarding an employee disciplinary hearing. Consists of the order, any recommendations of the Administrative Law Judge, reports, etc.

Retain for 5 years, and then destroy records.

Effective 1999-08-01

This log provides a record of problems and maintenance on facility boilers. Includes date, type of problem or service, work assignment, etc.

Retain until disposition of asset, and then destroy records.

Effective 1999-08-01

This log is used to control the use of knives by resident cooks in order to maintain security. Information includes date and time knife/knives were taken to kitchen, identification of knife/knives signed out, resident to whom they were signed out, resident's and staff initials, date returned, and staff initials acknowledging their return.

Retain for 1 year, and then destroy records.

Effective 1999-08-01

Provides a written record of an employee's disciplinary hearing.

Retain for 5 years, and then destroy records.

Effective 1999-08-01