General Retention Schedule Items

Find:  
Show advanced search options
331 results
Prev   1 2 3 4 5 6 7 8 9 10 ... 14   Next
Sort:
View:
Export results to spreadsheet
These records document reimbursements to individuals, such as travel orders and authorizations, per diem vouchers, transportation requests, hotel reservations,and all supporting records documenting official travel by officers, employees, dependents, or others authorized by law to travel.
 
Retain for 5 years; then destroy records.

Effective 1995-06-01
These are payments to clients receiving benefits from programs offered by the department. These payments are for day care, subsistence, child care, and housing.
 
Retain for 3 years; then destroy records.

Effective 1995-09-01
Provides a detailed summary of incoming evidence from incidents involving inmates/residents or Departmental personnel. Includes the evidence document number, case number, suspect/inmate/resident name, evidence location, description of evidence, officer receiving evidence, date received, reason released, date returned and final date of and manner of disposition of the evidence.
 
After final action, retain for 30 years; then destroy records.

Effective 2000-10-01
These files provide a history of executions at the prison. The files may contain news clippings, administrative memos, execution minutes, name of inmate, date of execution and inmate correspondence.
 
Retain permanently; then records may be transferred to the archives.

Effective 2000-10-01
Case files used to generate warrants for arrest of escaped felons. Information includes correspondence regarding escapes, escape notifications, warrant for arrest, fingerprint cards, face sheet, rap sheet, commitment papers, statement of probable cause and documentation on the events surrounding the escape. After the case is closed the records are filed with the Investigative case files.
 
After case is closed, retain for 10 years; then destroy records.

Effective 2000-10-01
These files document treatment programs for both victims of domestic violence, and perpetrators. Information includes address, age, birthdate and birthplace, court actions, victim information, psychiatric and psychological information, medical and dental information, and family information.
 
Retain for 4 years; then destroy records.

Effective 1995-08-01
These are geospatial records showing locations of environmental monitoring sites, underground storage tanks (UST), leaking underground storage tanks (LUST), and potential superfund sites. Locations are based on coordinates derived from maps and GPS data.
 
Retain permanently; then transfer records to the archives.

Effective 2008-10-01
Documents requests received from inmates for clothing. Includes the name of the inmate, date requested, clothing requested and date clothing was issued or denied.
 
Retain for 1 year; then destroy records.

Effective 2000-07-01
These records track all incoming evidence collected by Utah Highway Patrol officers. Information includes the case number or owner of evidence received, the list of evidence items, the reason for the collection of evidence, and the name of the officer submitting the evidence. Information also includes weapon disposal, disposal area to which evidence is released, and date and authorization of release. Violent felony records including homicide, sexual assault and fatal crashes are not included in this schedules.
 
After final action, retain for 10 years; then destroy records.

Effective 2014-07-01
Documents the result of the Disciplinary Board's hearing into an inmate's violation of the facility's rules. A copy of the report is also filed in the inmate's file.
 
Retain for 1 year; then destroy records.

Effective 2000-07-01
Records documenting reimbursements to employee for travel related expenses. Includes travel orders, travel authorizations, travel vouchers, travel requests, per diem vouchers, transportation requests, hotel reservations, and all supporting documents.
 
Retain for 3 years; then destroy records.

Effective 2000-10-01
These are records not duplicated elsewhere that document how the office is organized and how it functions, its pattern of action, its policies, procedures, and achievements.
 
Retain permanently; then transfer records to the archives.

Effective 1995-06-01
These reports are created for the purpose of listing the names of youths housed in each correctional facility and group home. The report states the case manager, region, and next court date. Other information includes facility, case number, sex, age, and status.
 
Retain permanently; then transfer records to the archives.

Effective 1999-07-01
Provides documentation of offender disciplinary hearings and incident investigations.
 
Retain for 4 years; then destroy records.

Effective 2000-07-01
These files document the prevention or early intervention services provided to youth offenders between the ages of 10 and 21 in the state of Utah. These files are created and compiled by the staff while the youth are in the custody of the Division of Juvenile Justice Services. Specific types of records contained in this series include mental and psychological evaluations, court orders and reports, logs, treatment summaries, risk and intake assessments, correspondence, probation reports, rap sheets, academic and medical histories, and release/discharge summaries. Records in this series may also be referred to as "Day Program Case Files" or "Alternative Program Case Files".
 
After date of birth, retain for 21 years; then destroy records.

Effective 2006-02-01
These are geospatial records pertaining to the elevation of Utah. Digital Elevation Models (DEMs), contours, slope, and aspect are included. Digital representations of contour information known as hypsography represent lines of vertical elevation values above or below a datum surface. Light Detection and Ranging (LIDAR) data is also included.
 
Retain permanently; then transfer records to the archives.

Effective 2008-10-01
These files document individual and family counseling records for clients receiving services from the Division of Child and Family Services. Counseling and services may be ordered by the courts. Information includes activity logs, personal and family counseling reports, payment documents, court records, progress reports, medical information, and psychological and psychiatric information. There may be child protective services information included in these records.
 
Retain for 10 years; then destroy records.

Effective 1998-02-01
This is the manual documentation method of inputting data about cancelled warrants which then becomes part of the general ledger.
 
Retain for 7 years; then destroy records.

Effective 1994-06-01
These files document employee medical history relating to job related medical incidents. The files may include bloodborn pathogen information as required by OSHA Bloodborn Pathogen regulations 29 CFR part 1910.1030, bloodborn pathogen exposure report, airborne pathogen exposure report, Worker's Compensation records, fitness for duty case files, suitability assessment files, drug testing records, and ADA related records.
 
After separation, retain for 30 years; then destroy records.

Effective 1999-08-01
Provides documentation of all evidence that has been collected by the Department. Videos of the evidence room or safes are created on a routine basis as required. The videos are used to provide evidence in hearings or court cases after the final disposition of the physcial evidence has occurred.
 
After superseded, then destroy records.

Effective 2000-10-01
These files are used to control the administration of food service activities at the facilities. Includes meal counts, menus, health inspections, food inventories, purchase records, and accounting records.
 
Retain for 3 years; then destroy records.

Effective 2001-02-01
Provides a record of all food items purchased by the Department. Includes warrant requests, invoices, produce bids, adjustment forms and correctional requisition forms.
 
Retain for 3 years; then destroy records.

Effective 2000-10-01
Documents the removal of evidence from the evidence safe by law enforcement personnel. Includes the date removed, description of evidence or property, technician's name, name of witness to the removal, case number, inmate name, name of the law enforcement personnel removing the evidence and date the evidence was returned.
 
Retain for 5 years; then destroy records.

Effective 2000-10-01
These logs are generated by each kitchen shift leader at the end of the shift. Includes description of incidents or events which occurred during the shift, condition of the kitchen, knife counts, check out and control sheets for knives and other kitchen materials and a menu if different from the master menu.
 
Retain for 3 years; then destroy records.

Effective 1999-08-01
Provides a record of sales tickets filed in support of paid vouchers for credit card purchases of gasoline.
 
Retain for 3 years; then destroy records.

Effective 1999-08-01

Page Last Updated .