These are geospatial records pertaining to the elevation of Utah. Digital Elevation Models (DEMs), contours, slope, and aspect are included. Digital representations of contour information known as hypsography represent lines of vertical elevation values above or below a datum surface. Light Detection and Ranging (LIDAR) data is also included.

Retain permanently. Transfer records to the archives.

Effective 2008-10-01

These geospatial records contain information on earth sciences, including geographic place names (GNIS), land ownership annotation, geologic resources, surface geology features, geologic hazards, and soil types. GNIS records the names of such features as parks, golf courses, open space, wild life refuges, federal and state lands, military reservations, and tribal lands. Geologic resource records contain information on energy resources, including oil, natural gas, coal, gas hydrates, and geothermal resources. Geologic surface records contain information on the geologic surface features located in Utah. Surficial (surface) geology maps provide data on the types of material and landforms found at the surface of the earth. Geologic hazard records contain information on the natural geologic events that can endanger human lives and threaten human property. Earthquakes, floods, landslides, radon gas, and dam failure maps are included. Soil records contain information on the types of soil foun d in Utah. This is generally the most detailed level of soil geographic data developed by the National Cooperative Soil Survey. The information was prepared by digitizing maps, compiling information onto a planimetric correct base and digitizing or revising digitized maps using remotely sensed and other information.

Retain permanently. Transfer records to the archives.

Effective 2008-10-01

These are geospatial records pertaining to transportation routes in Utah. Included are the locations of roads, airports, commuter and lightrail stations, heliports, bus routes and bus stops, and present-day and historical trails.

Retain permanently. Transfer records to the archives.

Effective 2008-10-01

These are geospatial records that depict wildlife use areas in the state of Utah as determined by wildlife biologists during field surveys.

Retain permanently. Transfer records to the archives.

Effective 2008-10-01

These geospatial records pertain to demographic data and cultural features (called society records in reference to International Organization for Standardization (ISO) naming conventions). Demographic data is derived from the Topologically Integrated Geographic Encoding and Referencing system (TIGER) line data from the Census Department. This data includes household information such as how many members live in the household, race, and income level. Cultural features included are historic places and cemeteries.

Retain permanently. Transfer records to the archives.

Effective 2008-10-01

These geospatial records pertain to utility routes and distribution facilities located in Utah. These include coal seams; mine locations; oil and gas well locations; oil, gas, and water pipelines; telephone service areas; water distribution facilities; electrical lines; and communication towers.

Retain permanently. Transfer records to the archives.

Effective 2008-10-01

These are geospatial records of the state of Utah's regional facilities. Regional facilities are part of the parcel data provided by municipalities to the Automated Geographic Resource Center (AGRC). Latitude and Longitude coordinates for the locations are provided. The cultural features include information on civilian and non-civilian features found in Utah, such as historic places, police and fire stations, recreation use areas, cemeteries, hospitals, schools, and residential and commercial structures.

Retain permanently. Transfer records to the archives.

Effective 2008-10-01

These records contain documentation of major geographic projects that have had a significant impact on the State of Utah. These may include, but are not limited to, requests for proposals, applications, maps, programs, work plans, analysis results, GIS datasets, fiscal reports, correspondence, status reports, audit reports, and final reports.

Retain permanently. Transfer records to the archives.

Effective 2009-01-01

These are geospatial records pertaining to reference locations. They include latitude and longitude coordinates. A reference location is a base location on the surface of the earth, like a pinpoint that does not move, used to triangulate another given location.

Retain permanently. Transfer records to the archives.

Effective 2008-10-01

These are geospatial health facilities records including those of hospitals, elder care centers, and other health related facilities. The information shows locations of these facilities, and during times of epidemic may also include locations of the outbreak.

Retain permanently. Transfer records to the archives.

Effective 2008-10-01

These records contain documentation of geographic projects including, but not limited to, requests for proposals, applications, fiscal reports, support documents, correspondence, status reports, audit reports, maps, analysis results, programs, GIS datasets, work plans, and final reports. These projects are created as part of the daily business of the Automated Geographic Reference Center (AGRC).

Retain for 10 years after after end of project, and then destroy records.

Effective 2009-02-01

These are geospatial records of administrative and political boundaries in Utah. They include federal, state, county, municipal, tribal, school district, United States Senate and House districts, voter district, and other important statewide boundaries. They are a representation of legal land descriptions.

Retain permanently. Transfer records to the archives.

Effective 2008-10-01

These are geospatial records of climate recording stations located in Utah. They show latitude and longitude coordinates of weather recording station locations. Snow avalanche paths of the tri-canyon area of the Wasatch Front in Utah are also included.

Retain permanently. Transfer records to the archives.

Effective 2008-10-01

These are geospatial records showing locations of environmental monitoring sites, underground storage tanks (UST), leaking underground storage tanks (LUST), and potential superfund sites. Locations are based on coordinates derived from maps and GPS data.

Retain permanently. Transfer records to the archives.

Effective 2008-10-01

These are geospatial records containing parcel boundary, identifier, and address; owner type; and county recorder contact information. Parcel information is used to locate and identify property for tax and assessment purposes as well as geometric coincidence with other boundaries. These records also contain information for the Public Land Survey System (PLSS), zoning, land management (wilderness), and appropriate actions for future use of the land. The urban/wildland interface (WUI) survey was conducted by the U.S. Forest Service. The WUI is defined as the area where structures and other human development meet or intermingle with undeveloped wildland. The wilderness areas were proposed and inventoried by the Bureau of Land Management, Utah Wilderness Coalition, Utah Wilderness Association, and the U.S. Forest Service.

Retain permanently. Transfer records to the archives.

Effective 2008-10-01

These geospatial records contain information on inland water features such as lakes, streams, ponds, watersheds, dam names, and the Great Salt Lake shoreline; National Hydrology Data (NHD); and drainage systems. These include hydrology records and the Digital Flood Insurance Rate Map (DFIRMS). The DFIRM database depicts flood risk information and supporting data used to develop risk assessment. The primary risk classifications used are the 1-percent-annual-chance flood event, the 0.2-percent-annual-chance flood event, and areas of minimal flood risk. The DFIRM Database is derived from Flood Insurance Studies (FISs), previously published Flood Insurance Rate Maps (FIRMs), flood hazard analyses performed in support of the FISs and FIRMs, and new mapping data, where available. The FISs and FIRMs are published by the Federal Emergency Management Agency (FEMA). The file is georeferenced to earth's surface using the Universal Transverse Mercator (UTM) projection and coordinate system. The sp ecifications for the horizontal control of DFIRM data files are consistent with those required for mapping at a scale of 1:12,000.

Retain permanently. Transfer records to the archives.

Effective 2008-10-01

These are geospatial base map records pertaining to land cover, meaning what the land is used for, which could be farming, housing, or something else. It also describes how the land is changing over time. Land cover, vegetation and imagery (aerial photos) are included. The imagery consists of Digital Ortho Quadrangle (DOQ), and the United States Geological Survey (USGS) Quadrangle maps of Utah. These records range in scale from 1:12000 to 1:250000.

Retain permanently. Transfer records to the archives.

Effective 2008-10-01

Records used to control the workload and quantity of work performed at Utah Correctional Industries. Series may include production schedules, monitoring reports, production quantities, and cost accounting reports.

Retain for 5 years, and then destroy records.

Effective 2000-10-01

These records list all of the activities occurring at each facility every week. They include schedules for events affecting staff and/or inmates. Information includes a weekly calendar showing the activity, date and time of the activity. May also include the menu for the week.

Retain for 1 month, and then destroy records.

Effective 2000-10-01

These files document the restitution and other obligations that inmates are ordered to pay for damages they have done to either the State's or another inmate's property. Information includes name, date, file number, amount of payment, letter of authorization, and related correspondence.

Retain for 1 year after final action, and then destroy records.

Effective 1999-06-01

Provides a record of requests for maintenance and repairs at the Correctional facilities. Includes the date, name of requestor, and a description of the problem.

Retain for 3 years, and then destroy records.

Effective 1999-08-01

These records are used to manage space allocation as efficiently as possible. They include shop layout, building plans, schematics, office layouts, and electrical layouts.

Retain for 5 years, and then destroy records.

Effective 1999-08-01

These files document the selection of sites for future correctional facilities.

Retain permanently. Records may be transferred to the archives.

Effective 1999-08-01

Records used to assist in the preparation of the divisional budgets and to justify budget requests to the Department director.

Retain for 3 years, and then destroy records.

Effective 2000-10-01

Case files and related records created in reviewing an adverse action (disciplinary or non-disciplinary removal, suspension, leave without pay, reduction in force) against an employee. The file includes a copy of the proposed adverse action with supporting papers, statement of witnesses, employee's reply, hearing notices, reports, decisions, reversal of action and appeal of records, excluding letters of reprimand.

Retain for 5 years after final action, and then destroy records.

Effective 1999-08-01