These records document the work schedules and assignments of Utah Highway Patrol field personnel. Information includes the assigned division and district as well as dates and schedule details for a work week. Name and badge number of each officer are also included.

Retain for 2 years, and then destroy records.

Effective 2014-07-01

These reports are prepared by officers engaged in public patrol or response duties and describe initial actions taken.These records may include a description of the incident, the identifying information of parties involved, the general scope of actions taken by public safety personnel, and the nature of any injuries and damages sustained (Utah Code 63G-2-103(14)(2014)). These records may also include dash-cam recordings, copies of citations issued, warrants issued, DUIs issued, and driver and witness statements. Fatal crashes and violent felony records including homicide and sexual assault are not included in this schedule.

Retain for 10 years, and then destroy records.

Effective 2014-06-01

These records track the time that Highway Patrol officers are in court in response to a subpoena. Information includes officer name and badge number; citation number; charge; date, time, and location of trial; whether or not the officer was on duty at the time of the court appearance; total hours; case disposition showing verdict, reason for dismissal (if applicable), and reasons for continuance (if applicable); and officer's signature.

Retain for 2 years, and then destroy records.

These records document traffic infringement citations and warning citations issued by officers of the Utah Highway Patrol. Information includes personal information of the defendant and vehicle description information. These records also contain a description of the charges against the defendant including appropriate state, county, or city code citation as well as location, date, and time of alleged offense. The signature and badge number of the reporting officer and the date and address of the defendant's hearing are also included.

Retain for 10 years, and then destroy records.

Effective 2014-07-01

These records track all incoming evidence collected by Utah Highway Patrol officers. Information includes the case number or owner of evidence received, the list of evidence items, the reason for the collection of evidence, and the name of the officer submitting the evidence. Information also includes weapon disposal, disposal area to which evidence is released, and date and authorization of release. Violent felony records including homicide, sexual assault and fatal crashes are not included in this schedules.

Retain for 10 years after final action, and then destroy records.

Effective 2014-07-01

These are documents retained strictly for reference and informational purposes which are not part of any other official files.

Retain until resolution of issue, and then destroy records.

Effective 1995-06-01

This is a listing of prospective clients waiting for services provided by the Division of Services for People with Disabilities.

Retain for 5 years, and then destroy records.

Effective 1995-06-01

These are the minutes of meetings for the three Regional Administrators and the Youth Corrections Board. Their meetings consist of discussions of items of mutual interest and concern in the administration of the Youth Corrections program.?This record includes the date and time of the meeting, the place of the meeting, the names of the individuals present, the topics discussed and any decisions reached.

Retain permanently. Transfer records to the archives.

Effective 1999-07-01

Shows all leave adjustments made during a pay period. Shows category of adjustment, the amount, social security number and employee name.

Retain for 3 years, and then destroy records.

Effective 1999-07-01

These are health assessments performed on new or current clients to determine whether they qualify for Title XIX programs.

Retain for 7 years, and then destroy records.

Effective 1995-06-01

Scrapbooks, photographs, articles, program notes and events sponsored or funded by the Division of Services for People with Disabilities. May also included are narrative audio or audiovisual agency histories.

Retain permanently. Transfer records to the archives.

Effective 1995-06-01

These are records created by committees or conferences, including advisory committee's relating to executive establishments, organiztions, memberships, and policies.

Retain permanently. Transfer records to the archives.

Effective 1995-06-01

These records document reimbursements to individuals, such as travel orders and authorizations, per diem vouchers, transportation requests, hotel reservations,and all supporting records documenting official travel by officers, employees, dependents, or others authorized by law to travel.

Retain for 5 years, and then destroy records.

Effective 1995-06-01

These are investigations and findings of reported child abuse and neglect cases. Child protective service workers use this information to determine whether or not a child is the victim of abuse, neglect, or dependency. Information may include name, court actions, investigations, guardian information, psychiatric and psychological information, and victim information.

Retain for 100 years after case is closed, and then destroy records.

Effective 2016-04-01

These records document information gathered by staff regarding foster parents who are providing services to children in out-of-home care. Records are used to disperse payments as well as determine potential foster parents eligibility for foster care licensure and ability to provide for the needs of children in their care. Records include agreements, trainings, licenses, case worker's notes, and related information.

Retain for 50 years, and then destroy records.

Effective 2016-02-01

These files document individual and family counseling records for clients receiving services from the Division of Child and Family Services. Counseling and services may be ordered by the courts. Information includes activity logs, personal and family counseling reports, payment documents, court records, progress reports, medical information, and psychological and psychiatric information. There may be child protective services information included in these records.

Retain for 10 years, and then destroy records.

Effective 1998-02-01

This is a record of administrative correspondence for all management staff. Content ranges from a wide variety of subject matter.

Retain permanently. Transfer records to the archives.

Effective 1999-07-01

These are the legal interpretations written by the Attorney General's Office upon request by the division to guide them in enforcing and obeying the law. The official copy of this record is maintained by the Attorney General's Office. Opinions are also published in the State Bulletin.?This record includes opinions on custody and guardianship definitions and certification of programs and providers.

Retain for 2 years, and then destroy records.

Effective 1999-07-01

These are records of meetings from the Board of Youth Corrections. The board has policy making powers, duties, functions, rights, and responsibilities for the operation of youth corrections programs.

Retain permanently. Transfer records to the archives.

Effective 1999-07-01

These are plans prepared by the Juvenile Justice and Delinquency Prevention office to combat juvenile delinquency and crime.

Retain permanently. Transfer records to the archives.

Effective 1999-07-01

These are public hearings held by the Utah Board of Juvenile Justice and Delinquency Prevention to determine the location of youth corrections facilities and to provide contracting procedures for youth corrections programs.

Retain permanently. Transfer records to the archives.

Effective 1995-09-01

This is the result of the activities required under 28 CFR 31.303(f) and section 223(a)(15) of the Juvenile Justice and Delinquency Prevention Act that the state monitor jails, detention facilities, correction facilities, and non-secure facilities. The purpose of the monitoring is to ensure that juveniles are not being held in adult jails and lockups. This record includes the total number of status and non-status offenders held in jail, the number held less than 24 hours, the number of federal wards held, and the total number of juveniles held 24 hours or more.

Retain permanently. Transfer records to the archives.

Effective 1995-09-01

These files document the supervision of delinquent youths in the community. The Division of Youth Corrections keeps daily logs, tracks school records, and implements court orders to accomplish these tasks. Information includes court records, name, age, family information, assessments, daily contact reports, and correspondence.

Retain for 21 years, and then destroy records.

Effective 1999-07-01

These records are subsidy agreements with adopting families and are used to track eligibility and provide an audit trail for payments. State subsidies may be one-time, time-limited, or long term, depending on the circumstances of the family and the child's needs. Medical, dental, psychological, and long-term maintenance subsidies continue until age 18 or until age 21 if the state has determined that the child has a mental or physical handicap which warrants continuing assistance. All state subsidy agreements are reviewed annually for continued eligibility (Utah Administrative Code R537-43.2 (1993).

Retain for 20 years, and then destroy records.

These reports are created for the purpose of listing the names of youths housed in each correctional facility and group home. The report states the case manager, region, and next court date. Other information includes facility, case number, sex, age, and status.

Retain permanently. Transfer records to the archives.

Effective 1999-07-01