Lists of requested students' transcripts of permanent academic record for use in the academic departments of the institutions of higher education.

Retain for 1 year, and then destroy records.

Effective 1990-07-01

Applications for identification cards for non-matriculated individuals participating in activities sponsored by an institution of higher education.

Retain for 6 years, and then destroy records.

Effective 1990-07-01

Cash register tapes collected monthly noting monies received by the sale of copies of students' transcripts.

Retain for 3 years, and then destroy records.

Effective 1990-07-01

Applications for identification cards for students traveling out of the country in order to receive international student benefits.

Retain for 1 year, and then destroy records.

Effective 1990-07-01

Daily cash register tapes noting monies received for transcripts of the students' permanent academic record.

Retain for 1 year, and then destroy records.

Effective 1990-07-01

Files containing official documentation listing student's courses, grades, credits earned, and status achieved. Often referred to as a transcript.

Permanent. Retain for 10 years. Transfer records to the archives.

Effective 1990-07-01

Files which document student enrollment, registration, and participation in course work and other academic activities at any of Utah's institutions of higher education.

Retain for 5 years after separation, and then destroy records.

Effective 1990-07-01

Request form for a transcript of student's permanent academic records and the record of payment received for the copy.

Retain for 1 year, and then destroy records.

Effective 1990-07-01

These records and reports are the primary case files generated by state university or college police officers who are investigating or responding to a felony-offense-level incident. They include all records associated with the incident, and may include arrest and investigative reports, photographs, lab tests, arrest warrants, and any other pertinent records.

Retain for 10 years, and then destroy records.

Receipt books for monies received in payment for identification (I.D.) cards.

Retain for 3 years, and then destroy records.

Effective 1990-07-01

Applications for identification (I.D.) cards for students, faculty, and staff.

Retain for 6 years, and then destroy records.

Effective 1990-07-01

Files which document a student's activities, other than academic, while enrolled in one of Utah's institutions of higher education.

Retain for 5 years after separation, and then destroy records.

Effective 1992-12-01

Files containing identifying information on scholars temporarily working at an institution of higher education.

Retain for 5 years, and then destroy records.

Effective 1990-07-01

These are files that show the distribution of food stamps to eligible clients. Clients must pass a needs test and meet income standards set by both the federal government and State of Utah.

Retain for 2 years, and then destroy records.

Effective 1995-09-01

Cards that have been voided by the Department of Workforce Services, when overpayments are discovered, fraud is evident, or the client has been declared ineligible for benefits.

Retain for 5 years, and then destroy records.

Effective 1995-09-01

These are geospatial records of the state of Utah's regional facilities. Regional facilities are part of the parcel data provided by municipalities to the Automated Geographic Resource Center (AGRC). Latitude and Longitude coordinates for the locations are provided. The cultural features include information on civilian and non-civilian features found in Utah, such as historic places, police and fire stations, recreation use areas, cemeteries, hospitals, schools, and residential and commercial structures.

Retain permanently. Transfer records to the archives.

Effective 2008-10-01

These records document the work schedules and assignments of Utah Highway Patrol field personnel. Information includes the assigned division and district as well as dates and schedule details for a work week. Name and badge number of each officer are also included.

Retain for 2 years, and then destroy records.

Effective 2014-07-01

These records track all incoming evidence collected by Utah Highway Patrol officers. Information includes the case number or owner of evidence received, the list of evidence items, the reason for the collection of evidence, and the name of the officer submitting the evidence. Information also includes weapon disposal, disposal area to which evidence is released, and date and authorization of release. Violent felony records including homicide, sexual assault and fatal crashes are not included in this schedules.

Retain for 10 years after final action, and then destroy records.

Effective 2014-07-01

These geospatial records contain information on earth sciences, including geographic place names (GNIS), land ownership annotation, geologic resources, surface geology features, geologic hazards, and soil types. GNIS records the names of such features as parks, golf courses, open space, wild life refuges, federal and state lands, military reservations, and tribal lands. Geologic resource records contain information on energy resources, including oil, natural gas, coal, gas hydrates, and geothermal resources. Geologic surface records contain information on the geologic surface features located in Utah. Surficial (surface) geology maps provide data on the types of material and landforms found at the surface of the earth. Geologic hazard records contain information on the natural geologic events that can endanger human lives and threaten human property. Earthquakes, floods, landslides, radon gas, and dam failure maps are included. Soil records contain information on the types of soil foun d in Utah. This is generally the most detailed level of soil geographic data developed by the National Cooperative Soil Survey. The information was prepared by digitizing maps, compiling information onto a planimetric correct base and digitizing or revising digitized maps using remotely sensed and other information.

Retain permanently. Transfer records to the archives.

Effective 2008-10-01

These are geospatial base map records pertaining to land cover, meaning what the land is used for, which could be farming, housing, or something else. It also describes how the land is changing over time. Land cover, vegetation and imagery (aerial photos) are included. The imagery consists of Digital Ortho Quadrangle (DOQ), and the United States Geological Survey (USGS) Quadrangle maps of Utah. These records range in scale from 1:12000 to 1:250000.

Retain permanently. Transfer records to the archives.

Effective 2008-10-01

These are geospatial records pertaining to transportation routes in Utah. Included are the locations of roads, airports, commuter and lightrail stations, heliports, bus routes and bus stops, and present-day and historical trails.

Retain permanently. Transfer records to the archives.

Effective 2008-10-01

These are geospatial records that depict wildlife use areas in the state of Utah as determined by wildlife biologists during field surveys.

Retain permanently. Transfer records to the archives.

Effective 2008-10-01

These are verifications for home energy assistance. The Department of Workforce Services gathers information from clients in order to verify and determine eligibility for home energy assistance.

Retain for 3 years, and then destroy records.

Effective 1995-09-01

These are licensing and inspection files of centers that provide care and supervision of children under the age of fourteen for more than four but less than twenty-four hours a day for a fee.

Retain for 8 years, and then destroy records.

Effective 1995-09-01

These are prescription drug claims from clients receiving assistance through the Department of Workforce Services. Clients must meet income and medical eligibility requirements set by federal and state governments.

Retain for 5 years, and then destroy records.

Effective 1995-09-01