These are comprehensive plans for local development adopted by the commission. The plans serve as a guide for decision-making on re-zoning and other planning proposals and as the goals and policies of entities attempting to guide land use in local jurisdictions. The plan may also include maps, plats, and charts.

Retain permanently. Records may be transferred to the archives.

Effective 2023-08-28

These are comprehensive plans for municipal development adopted by the city commission. "Each municipality shall prepare and adopt a comprehensive, long-range general plan for present and future needs of the municipality; and growth and development of all or any part of the land within the municipality" (UCA 10-9a-401(1) (2005)). "The planning commission shall make and recommend to the [city commission] a proposed general plan for the area within the municipality" (UCA 10-9a-403(1)(b) (2012)). The plans serve as a guide for decision-making on rezoning and other planning proposals and as the goals and policies of municipalities attempting to guide land use in local jurisdictions. The plans include "planning commission's recommendations for the development of the territory covered by the plan, and may include, among other things: (a) a land use element; (b) a transportation and circulation element; (c) an environmental element; (d) a public service and facilities element; (e) a rehabilit ation, redevelopment, and conservation element; (f) an economic element; (g) recommendations for implementing the plan, including the use of zoning ordinances, subdivision ordinances, capital improvement plans, and other appropriate actions; and any other elements that the municipality considers appropriate" (UCA 10-91-403 (3) (2012)). The plan may also include maps, plats, and charts.

Retain permanently. Records may be transferred to the archives.

Effective 1997-06-01

These are large aerial photographs of the governmental entity. The photographs are taken periodically to illustrate changes in development. The maps may include zoning boundary lines.

Retain permanently. Records may be transferred to the archives.

Effective 1992-03-01

These are large aerial photographs of the municipality. They are usually updated once every five years, and are used for informational purposes. The photographs are taken periodically to illustrate changes in development. The maps may include zoning boundary lines.

Retain permanently. Transfer records to the archives.

Effective 1997-12-01

These case files document the zoning activities of the Board of Adjustment. They are used to document the cases brought before the Board of Adjustment and its decisions. They contain the original application; findings and order; correspondence; and any exhibits such as plot plans or elevations.

Retain permanently. Transfer records to the archives.

Effective 1997-12-01

These case files document the zoning activities of the Board of Adjustment. They are used to document the cases brought before the Board of Adjustment and its decisions. They contain the original application; findings and order; correspondence; and any exhibits such as plot plans or elevations.

Retain permanently. Records may be transferred to the archives.

Effective 1992-03-01

These minutes document all meetings of the Board of Adjustment. The board consists of "five members and whatever alternate members that the chief executive officer, with the the consent of the legislative body, considers appropriate" (UCA?? 17-27-701(2)??(1995)). The duties of the Board of Adjustment are to hear and decide on "appeals from zoning decisions applying the zoning ordinances; special exceptions to the terms of the zoning ordinance; and variances from terms of the zoning ordinance" (UCA?? 17-27-703(1) (1995)). The minutes are used to document requests, discussions, and decisions of the Board.

Retain permanently. Records may be transferred to the archives.

Effective 2014-07-22

These minutes document all meetings of the Board of Adjustment. The board consists of "five members and whatever alternate members that the chief executive officer considers appropriate". The duties of the Board of Adjustment are to hear and decide on "appeals from zoning decisions applying the zoning ordinance; special exceptions to the terms of the zoning ordinance; and variances from the terms of the zoning ordinance". The minutes are used to document requests, discussions, and decisions of the Board.

Retain permanently. Records may be transferred to the archives.

Effective 2014-07-22

Community development block grants (CDBGs) are allocated by the federal government to provide resources to address a wide range of unique community development needs. These projects include both direct grants and regrants. The records document the administration of projects and include the preliminary reports, audits, certificates, maps, and related correspondence.

Retain for 3 years, and then destroy records.

Effective 1995-11-01

These files document the administration of projects funded under the Community Development Block Grant program (CDBG). These projects include both direct grants and regrants. The records include the preliminary reports, audits, certificates, maps, and related correspondence. Under the federal guidelines, agencies are required "to maintain records in sufficient detail to demonstrate compliance with the provisions" concerning affirmative action, labor and environmental standards (24 CFR 570.611(f) (1993)).

Retain for 3 years after end of project or program, and then destroy records.

Effective 1997-12-01

These files document the application and completion of projects funded under CDBG funds. These projects include both direct grants and regrants. These files include the initial application, and all final reports.

Retain permanently. Records may be transferred to the archives.

Effective 1997-12-01

Community development block grants (CDBGs) are allocated by the federal government to provide resources to address a wide range of unique community development needs. These records document the application and completion of projects funded under this program and include both direct grants and regrants. Records include the initial application, yearly reports, and all final reports.

Retain permanently. Records may be transferred to the archives.

Effective 1995-11-01

These files document the application for conditional use permits. These permits allow for the construction of buildings on the condition that impacts on neighborhoods are mitigated. They include the original application, blueprint drawings, investigative reports, planning commission decisions, cash receipts, and related correspondence.

Retain permanently. Transfer records to the archives.

Effective 2023-08-28

These files document the application for conditional use permits. These permits allow for the construction of buildings on the condition that impacts on neighborhoods are mitigated. They include the original application, blueprint drawings, investigative reports, planning commission recommendations, cash receipts, and related correspondence.

Retain permanently. Records may be transferred to the archives.

Effective 1992-03-01

These are records of research completed in-house or by outside consultants on specific planning problems or conditions. These records provide needed information on specific issues (i.e., housing needs, transportation, geologic concerns)and may include reports and recommendations.

Retain permanently. Records may be transferred to the archives.

Effective 2018-03-21

These records are approved and final plans related to land use under a government entity's jurisdiction. Records pertain to plans that have been implemented partly or in full. Applications and plans may be related to any and all development, rezoning, use permitting, and property changes, or any activity received and processed by a planning and zoning department.. Plans are considered approved upon approval of a planning commission or similar stage of approval. Final plans are records that directly pertain to the approved plan submission.

Retain permanently. Records may be transferred to the archives.

Effective 2023-08-28

These records are non-approved or non-final plans related to land use under a governmental entity's jurisdiction. Records are applications and/or plans that were not implemented. Applications and plans may be related to any and all proposed development, rezoning, use permitting, and property changes, or any activity received and processed by a planning and zoning department. These records may be plans that were rejected by a planning commission or similar body, or plans and applications that were not completed by an applicant. Non-final plans are records that do not pertain to, or are superseded by, an approved application.

Retain for 10 years after final action, and then destroy records. OR Retain until administrative value met, whichever is greater, and then destroy records.

Effective 2023-08-28

The records pertain to the nonconforming use certificates that are issued if it is verified that a particular use has remained in effect upon the change of zoning regulations for the particular property. Changes or expansions of nonconforming uses may require approval by the Planning Commission. The records include site plan, verification records regarding original and current use, nonconforming use certificate, and records of any expansion or changes requested with Planning Commission decision regarding such.

Retain permanently. Transfer records to the archives.

Effective 2023-08-28

These case files document the creation of Planned Unit Developments (PUDs) within the municipality. PUDs are owner initiated projects requesting a variance from standard subdivision and zoning ordinances to allow for the concentration of residential units, office, commercial, or industrial facilities. The project plans must provide for recreational areas, clubs, and other types of facilities to service the community. The owners are given credit for land not inhabited to allow for the concentration of residential units in other areas. Zoning ordinances limit the number of dwelling units per acre. The original proposal describes how the owner wants to build the project with detailed maps and diagrams showing types of buildings and density of structures (dwellings per acre). The case files include initial proposal, approvals or disapprovals, diagrams, site plans, condominium conversions, and copies of minutes from the Planning Commission.

Retain permanently. Transfer records to the archives.

Effective 1997-12-01

These case files document the creation of Planned Unit Developments (PUDs). PUDs are owner initiated projects requesting a variance from standard subdivision and zoning ordinances to allow for the concentration of residential units, office, commercial, or industrial facilities. The project plans must provide for recreational areas, clubs, and other types of facilities to service the community. The owners are given credit for land not inhabited to allow for the concentration of residential units in other areas. Zoning ordinances limit the number of dwelling units per acre. The original proposal describes how the owner wants to build the project with detailed maps and diagrams showing types of buildings and density of structures (dwellings per acre). The case files include initial proposal, approvals or disapprovals, and diagrams.

Retain permanently. Records may be transferred to the archives.

Effective 1992-03-01

These are minutes of meetings and hearings held by the planning commission. "Each county may enact an ordinance establishing a countywide planning commission or one district planning commission for each planning district" (UCA 17-27a-301(1) (2011). A countywide planning commission is required to prepare and recommend general plans and amendments; zoning ordinances and maps; amendments to zoning ordinances; administers provisions of the zoning ordinance; recommends subdivision regulations plans and amendments; and advise legislative body as specified in UCA?? 17-27a-302 (2012).

Retain permanently. Records may be transferred to the archives.

Effective 2017-06-26

These are minutes of meetings and hearings held by the planning commission. "Each municipality may enact an ordinance establishing a planning commission" (UCA 10-9a-301 (1)(a) (2011)). A municipal planning commission shall "prepare and recommend a general plan and amendments to the general plan; recommend zoning ordinances and maps, amendments to zoning ordinances and maps; administer provisions of the zoning ordinance; recommend subdivision regulations and amendments to those regulations; recommend approval or denial of subdivision applications; advise the legislative body of matters as the legislative body directs; hear or decide any matters that the legislative body designates, including the approval or denial of, or recommendations to approve or deny, conditional use permits; exercise any other powers that are necessary to enable it to perform or function, or delegated to it by the legislative body" (UCA 10-9a-403 (2012)).

Retain permanently. Records may be transferred to the archives.

Effective 2014-07-22

These are research based reports completed in-house or by outside consultants on specific planning problems or conditions. They may be adopted as an amendment to the master plan. These reports provide needed information on specific issues (i.e., housing needs, transportation, geologic concerns). These reports may include recommendations and may be an extension of the master plan.

Retain permanently. Records may be transferred to the archives.

Effective 1997-06-01

These records document the annexation of property by a governmental entity. Information may include citizens' petitions, maps, correspondence, and the ordinance approving the annexation (Utah Code 10-2-425(2015)).

Retain permanently. Transfer records to the archives.

Effective 2023-08-28

These files document applications to rezone property within the governmental entity. They contain the original application, review forms, maps of areas involved, copies of investigative reports, copies of planning commission minutes, notices of hearings, development agreements, and related records.

Retain permanently. Records may be transferred to the archives.

Effective 2023-08-28